HomeMy WebLinkAboutCouncil Policy No. 200-07 - City Treasurer Policy
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: City Treasurer Duties Policy No. 200-7
Effective Date 10/10/89
Revised: 3/22/11
Page No. 1 of 4
PURPOSE
The City Treasurer is elected to a four (4) year term. The statutory duties of the
Treasurer are set forth in Government Code Sections 41001-41007. The establishment of
this Policy will insure that, upon inquiry, the public, the Council and the Treasurer will
clearly understand responsibilities as related to the aforementioned Government Code
Sections 41001-41007.
POLICY
Section 41001. The city treasurer shall receive and safely keep all money coming
into his hands as treasurer.
Section 41001, written many decades ago, assumed that the city treasurer would collect
taxes, fees, fines, and other monies due the City. That is no longer the case. City
revenues flow directly to the City or are allocated to the City by the County of Riverside
and the State of California. Accordingly, the City Council is responsible for adopting the
City budget and directing the investment, appropriation and expenditure of all City
monies with the support of the City Manager and qualified professional Administrative
Service Director and staff who perform the daily finance and accounting functions of the
City. The Lake Elsinore City Treasurer does not handle or manage such monies.
Section 41002. He shall comply with all laws governing the deposit and securing
of public funds and the handling of trust funds in his possession.
See explanation to Section 41001 above. The City Treasurer does not possess or control
any public funds.
Section 41003. He shall pay out money only on warrants signed by legally
designated persons.
As noted above, the City Treasurer does not possess or control any public funds.
Payments of public funds are authorized by the City Council and the City Manager and
are processed by the City’s Department of Administrative Services. The Treasurer does
not sign or authorize City payments.
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: City Treasurer Duties Policy No. 200-7
Page No. 2 of 4
Section 41004. Regularly, at least once each month, the city treasurer shall submit
to the city clerk a written report and accounting of all receipts,
disbursements, and fund balances. He shall file a copy with the
legislative body.
As noted above, the City Treasurer does not possess or control any public funds.
Section 41005. The city treasurer shall perform such duties relative to the
collection of city taxes and license fees as are prescribed by
ordinance.
As noted above, the City Treasurer is not involved in the collection of any public funds.
Section 41006. The city treasurer may appoint deputies for whose acts he and his
bondsmen are responsible.
No such appointments are necessary because the City Treasurer is not involved in the
collection, possession or control of any public funds. The City’s qualified professional
staff perform the daily finance and accounting functions of the City consistent with the
City Council’s adopted budget, the Lake Elsinore Municipal Code, applicable state laws
and City Council direction.
Section 41007. The deputies shall hold office at the pleasure of the city treasurer
and receive such compensation as is provided by the legislative
body.
See explanation to Section 41006 above.
GUIDELINES FOR INTERACTION WITH CITY STAFF
The Treasurer may not direct City staff, but shall be permitted to coordinate any requests
for staff or consultant time and/or materials (i.e. City Manager, Director of
Administrative Services, etc.). The Treasurer shall use good judgment when contacting
staff and requesting time and materials from them. Said requests must be made in the
best interest of the community and the City Manager shall be responsible to inform the
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: City Treasurer Duties Policy No. 200-7
Page No. 3 of 4
City Council of these requests. Furthermore, the City Manager shall seek direction from
the City Council if such requests for time conflict with other City Council priorities.
The Treasurer, City staff and City Council shall work together as a team to promote
openness and trust in the area of Public Finance.
ADDITIONAL GUIDELINES
The City Council hereby establishes the following additional guidelines for the Office of
City Treasurer.
1) That the Administrative Services Director and County of Riverside
performs the day-to-day duties related to the collection, custody and
disbursement of funds in compliance with State law.
2) That the City Treasurer shall be kept currently apprized by the
Administrative Services Director of City budget, audits, etc. prior to
adoption of the City’s financial transactions and be in the distribution flow
of financial reports.
3) The City Treasurer shall be available for consultation with City Staff in
areas of treasury management as necessary.
4) The Treasurer shall be included as a member of the City’s Finance Team
and shall be invited to attend Finance Team meetings.
5) The Treasurer shall be provided access to annual and capital budget
information upon reasonable request to the City Manager.
6) The Treasurer shall observe the Council Policy on decorum and must be
recognized by the Mayor/meeting chair before speaking.
7) The Treasurer’s department budget shall be set annually by the City
Council. The Treasurer may not expend funds on behalf of the City
without prior consent of the City Council.
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: City Treasurer Duties Policy No. 200-7
Page No. 4 of 4
8) The Treasurer shall upon reasonable request to the City Manager be
allowed access to Redevelopment Agency, Public Finance Authority and
Recreation Authority records, budgets and financial statements.
9) The Treasurer shall serve as a member of the City’s Budget and Audit
Committee pursuant to City Council Policy No. 300-1.
HISTORY
Adopted 10/10/89
Amended by Minute Action 4/27/04
Amended by Resolution No. 2011-020 3/22/11