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HomeMy WebLinkAbout12-08-2009 SSPage 1 of 13 CITY OF LAKE ELSINORE JOINT CITY COUNCIL / REDEVELOPMENT AGENCY / PUBLIC FINANCE AUTHORITY STUDY SESSION -AGENDA REVIEW MINUTES December 8th. 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency / Public Finance Authority Agenda Review Study Session to order at 4:01 p.m. on Tuesday, December 8th, 2009 in the Cultural Center, located at 183 North Main Street, Lake Elsinore, CA 92530. ROLL CALL City Clerk Thomsen called the roll. PRESENT: Mayor Magee, Mayor Pro Tern Melendez, Councilmember Bhutta, Councilmember Hickman. ABSENT: Councilmember Buckley. Also present: City Attorney Leibold, City Manager Brady, and City Clerk Thomsen. Staff members present included Administrative Services Director Riley, Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Information / Communications Manager Dennis, Director of Lake / Aquatics and Parks and Recreation Kilroy, Building and Safety Manager Chipman. PRESENTATIONS / CEREMONIALS Mayor Magee noted the Lake Elsinore High School Girls Volleyball team were winners of the CIF Southern Section 2A Champions and would be receiving Certificates and Councilmember Bhutta would assist with the presentation since she knew them personally. Councilmember Bhutta noted the two coaches would be attending the presentation as well. Mayor Magee noted he would give all of them an opportunity to speak. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 2 of 13 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Councilmember or any member of the public requests separate action on a specific item) (2) Approval of City Council Minutes Recommendation: Approve the following minute(s): (a) Joint Study Session City Council / Redevelopment Agency from October 13, 2009. (b) Joint Study Session City Council / Redevelopment Agency from October 27, 2009. (c) Joint Study Session City Council / Redevelopment Agency / Public Finance Authority from November 10, 2009. (d) Regular City Council meeting from November 10, 2009. Mayor Pro Tern Melendez noted on Page 36 of 61, Item No. 4, the name of Mr. McCalister should be corrected to read Mr. Williams. (3) Warrant List Dated November 30, 2009 Recommendation: Authorize payment of Warrant List dated November 30, 2009. Mayor Magee questioned if the funds paid to Mr. Carl Graves was the former City Treasurer. Director Riley stated he would research the information and then respond to Mayor Magee. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 3 of 13 Mayor Pro Tern Melendez had the following questions: The payment made to Teaman, Ramirez & Smith, Inc. Director Riley responded annually the City must submit to the state of California various reports such as Financial Activities, a Statement of Indebtedness, etc. and this firm assisted with the reporting. Z Best Body and Paint Shops, Inc. Public Works Manager Bill Payne responded stating the invoices were for the Lake Patrol boats, annually they were sent to the shop to be spruced up and the paint buffed out. In addition, several vehicles had some work done. Discussion was held regarding how many boats the Lake Department has, and the service was for 6 boats. Lake and Aquatics Director Kilroy responded in addition to the 6 patrol boats, there are 3 maintenance boats with motors and a tow boat without a motor. Councilmember Bhutta had the following questions Warrant No. 101482 Lake Chevrolet Public Works Manager Bill Payne responded stating the charge was for one vehicle which required service, parts and alignment. He noted the City can do most repairs, but not alignments. Nextel Corporation: Councilmember Bhutta questioned if the charge were for City cell phones, if this was a monthly charge, and how many phones the City is responsible for. City Manager Brady stated a listing would be put together to respond to her question. At 4:25 p.m. City Manager Brady was able to provide the response regarding how many Cell phones the City is responsible for; 52 total cell phones, 35 for field personnel, 12 for members of Staff and 4 for the City Council. Councilmember Hickman had the following question: Warrant No. 101506 Rat Hatters Director Kilroy responded this was for a charge for the Winterfest event. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 4 of 13 (4) (5) (6) Extension of Total Maximum Daily Load (TMDL) Task Force Agreement Recommendation: Approve Amendment No. 1 to the Lake Elsinore and Canyon Lake TMDL Task Force Agreement to extend the term one year (expire on June 30, 2011) and authorize the Mayor to execute the Amendment. Councilmember Bhutta questioned the Fiscal Impact and asked how the amount of $70,000. was derived at. Director Kilroy responded, stating the City must pay their share of the lake's water usage for recycled water and storm water. He noted the amount was determined by usage from the previous year. Approval of Final Map No. 30495 Recommendations: 1. Approve Final Map No. 30495 subject to the City Engineer's acceptance as being true and correct. 2. City Council authorize the City Clerk to accept all dedications, sign the map and arrange for the recordation of Final Map No. 30495. Councilmember Bhutta questioned if this was for the Lake Elsinore or Menifee School District. City Manager Brady confirmed this was for Menifee School District. Approval of Final Map No. 35563 NO COMMENTS / QUESTIONS Recommendations: 1. Approve Final Map No. 35563 subject to the City Engineer's acceptance as being true and correct. 2. City Council authorize the City Clerk to accept all dedications, sign the map and arrange for the recordation of Final Map No. 35563. PUBLIC HEARING(S) (7) An Ordinance of the City Council of the City of Lake Elsinore. California, Amending Chapter 16.83 of the Lake Elsinore Municipal Code Regarding the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) Program Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 5 of 13 Resolution Establishing A Revise Fee Schedule Applicable Under The Western Riverside County Transportation Uniform Mitigation Fee (TUMF) Program Recommendation: 1. Waive further reading and introduce by title only an ordinance amending Chapter 16.83 to the Lake Elsinore Municipal Code regarding the Transportation Uniform Mitigation Fee (TUMF) Program. 2. Select one of the following alternatives: (a) Adopt a Resolution establishing a revised fee schedule applicable under the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) Program excluding the temporary TUMF reduction period; or (b) Adopt a Resolution establishing a revised fee schedule applicable under the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) Program including the temporary TUMF reduction period. Mayor Magee announced this was a Public Hearing regarding an Ordinance and recommendations adopting a revised fee schedule for all cities in Riverside County to determine and adopt. He requested who would be providing the staff report tonight on behalf of the City to which City Manager Brady responded Public Works Director Seumalo. Mayor Magee noted the City WRCOG member was Councilmember Buckley and if he was present at the later meeting he would give an overview first. Discussion was held regarding the two alternatives of revised fee schedules, noting the choice would be made by which Resolution the Council would adopt. The two choices were the 2009 Nexis Study or the 50 percent fee reduction Riverside County was proposing. Councilmember Bhutta asked the City Manager if there was any flexibility other than the two choices and was advised there was not. She also noted the lack of objectivity of the staff report. Ruthanne Taylor Berger from Western Riverside Council of Governments (WRCOG) spoke stating the WRCOG Board of Directors had not given direction for the cities to adopt their own rate of reduction. She noted if a city chose a different alternative than what is proposed it must first be approved by WRCOG. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 6 of 13 Mayor Pro Tern Melendez questioned this further, and discussion continued regarding what action the local Southwest Cities had taken. It was noted the other cities had not yet voted on the issue, however, from conversation the decision was leading to adopt the Nexis Study. Councilmember Hickman discussed the alternatives noting the Riverside County Board of Supervisors prefer the 50 percent reduction as an incentive to jump-start the building industry which would be a positive incentive for the local economy. Riverside County's Building Industry Association (BIA) Executive Officer Mark Knorringa, stated the Executive Committee of WRCOG voted to offer the 2009 Nexis Study. He stated the local cities in the valley seem to be reluctant to adopt the full 50 percent reduction. He stated the TUMF is a uniform fee; WRCOG has always been a uniform fee. He advised Lake Elsinore to adopt both, the 2009 Nexis Study and then the 50 percent fee reduction. APPEAL(S) None. BUSINESS ITEM(S) (8) An Ordinance of the City Council of the City of Lake Elsinore. California, amending Chapter 15.72 of the Lake Elsinore Municipal Code regarding Grading Standards Recommendation: Waive further reading and introduce by title only an Ordinance amending Chapter 15.72 to the Lake Elsinore Municipal Code regarding grading. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING CHAPTER 15.72 OF THE LAKE Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 7 of 13 ELSINORE MUNICIPAL CODE REGARDING GRADING STANDARDS BY ADDING SECTION 15.72.065 AND AMENDING SECTIONS 15.72.020, 15.72.030, 15.72.050 SUBPART F AND 15.72.070 SUBPARTS A AND B Mayor Pro Tern Melendez had a question regarding Section 4 which states to delete the phrase `chief building official' and replace it with "City Engineer." She noted the staff report stated this had historically been done, and asked Director Seumalo how long historically has been, and if he was comfortable with the responsibility of this. Director Seumalo stated to his knowledge it has always been this way and he was comfortable with this. (9) Annual reorganization of the City Council of the City of Lake Elsinore to select the Mayor and the Mayor Pro Tern Recommendations: (1A) The current Mayor opens the floor to nominations for the office of Mayor: 1. Receive nominations 2. Close the nominations 3. City Clerk conducts a roll call vote (1113) The newly voted Mayor, opens the floor to nominations for the office of Mayor Pro Tem: 1. Receive nominations 2. Close the nominations 3. City Clerk conducts a roll call vote Discussion was held regarding how this item would be handled, who would be taking nominations, etc. PUBLIC COMMENTS - NOWAGENDIZED ITEMS - 3 MINUTES None. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 8 of 13 REDEVELOPMENT AGENCY CALL TO ORDER - 4:00 PM Vice Chair Bhutta opened the Redevelopment Agency portion of the Joint Study Session at 4:21 p.m. in the absence of Chairman Buckley. ROLL CALL Roll call stood as previously stated for the City Council meeting. RDA CLOSED SESSION There was no one who wished to address the RDA Closed Session items. Agency Counsel Leibold gave a brief overview of the Closed Session items. (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case (1b) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 1 potential case CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Board member or any member of the public requests separate action on a specific item) (2) Approval of Redevelopment Agency Minutes NO QUESTIONS / COMMENTS Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 9 of 13 Recommendation: Approve the following minute(s): (a) City Council / Redevelopment Agency Joint Study Session Meeting Minutes October 13, 2009 (b) City Council / Redevelopment Agency Joint Study Session Meeting Minutes October 27. 2009 (c) City Council / Redevelopment Agency / Public Finance Authority Joint Study Session Meeting Minutes November 10, 2009 (3) Warrant List Dated November 30, 2009 NO QUESTIONS/ COMMENTS Recommendation: Authorize November 30, 2009. payment of Warrant List dated PUBLIC HEARING(S) (4) 2009-2014 RDA & Housing Implementation Plan NO QUESTIONS / COMMENTS Recommendation: Continue the Public Hearing for consideration to the Agency's 2010 - 2014 Housing and Redevelopment Implementation Plan to December 22, 2009. BUSINESS ITEM(S) (5) First Quarter Budget Update Recommendation: Approve the Revenue and Expenditure Budget adjustments for First-Quarter Fiscal Year 2009 - 2010. City Manager Brady noted Rod Gunn who had worked on the report would not be able to attend the meeting due to illness and noted between himself and Director Riley they would be able to answer any questions. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 10 of 13 (6) Recommendations: (1A) The current Chair opens the floor to nominations for the office of RDA Chair: 2. Receive nominations 2. Close the nominations 3. Agency Secretary conducts a roll call vote (113) The newly voted Chair opens the floor to nominations for the office of Vice-Chair: 1. Receive nominations 2. Close the nominations 3. Agency Secretary conducts a roll call vote Vice Chair Bhutta noted they will follow the same protocol as the City Council will for their similar item. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting. The Chairman will call on you to speak, when your item is called) None. PUBLIC FINANCE AUTHORITY CALL TO ORDER - 4:00 PM Chairman Hickman opened the Public Finance Authority portion of the Joint Study Session at 4:23p.m. ROLL CALL Roll call stood as previously stated for the City Council meeting. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 11 of 13 PUBLIC COMMENTS - NOWAGENDIZED ITEMS -1 MINUTE (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting) None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting. The Chairman will call on you to speak, when your item is called.) None. CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless an Authority Member or any member of the public requests separate action on a specific item.) (1) Approval of Public Finance Authority Minutes NO COMMENTS / QUESTIONS Recommendation: Approve the following minute(s): (a) City Council / Redevelopment Agency / Public Finance Authority Joint Study Session Meeting Minutes November 10, 2009 BUSINESS ITEMS (2) Annual reorganization of the Public Finance Authority (PFA) of the City of Lake Elsinore to select the Chair and Vice Chair Recommendations: (1A) The current Chair opens the floor to nominations for the office of PFA Chair: 1. Receive nominations 2. Close the nominations 3. Authority Secretary conducts a roll call vote Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 12 of 13 (1 B) The newly voted Chair opens the floor to nominations for the office of Vice-Chair: 1. Receive nominations 2. Close the nominations 3. Authority Secretary conducts a roll call vote Chairman Hickman noted they will follow the same protocol as the City Council and Redevelopment Agency for this similar item. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting) None. LEGAL COUNSEL COMMENTS AUTHORITY MEMBER COMMENTS ADJOURNMENT The Lake Elsinore Public Financing Authority will adjourn to a meeting to be called when necessary and for the meeting to be held in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. ADJOURNMENT The Public Finance Authority completed the business before them at 4:26 p.m. and adjourned the meeting back to the City Council to complete their portion meeting and adjourn to the Closed Session meeting scheduled to be held at 5:00 p.m. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 13 of 13 CLOSED SESSION There was no one who wished to address the RDA Closed Session item. CITY COUNCIL CLOSED SESSION City Attorney Leibold gave an overview of the City Council Closed Session item. (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 2 potential cases COUNCIL COMMENTS: None. ADJOURNMENT The Lake Elsinore Redevelopment Agency and the City Council completed the business before them at 4:28 p.m. and adjourned to the regular Closed Session meeting scheduled on Tuesday, December 8, 2009, at 5:00 p.m. in the Cultural Center located at 183 North Main Street, Lake Elsinore, CA 92530. c~~C~ .2?~~ Melissa A. Melendez, Mayor my u ice Chair City Council Redevelopment Agency City of Lake Elsinor , California City of Lake Elsinore, California 4~ st ~;grdgj? ickman, Chairman Debora oms , CMC , Public Finance Authority City Clerk City of Lake Elsinore, California Redevelopment Agency Public Finance Authority Secretary City of Lake Elsinore, California Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of December 8, 2009 Page 13 of 13 CLOSED SESSION There was no one who wished to address the RDA Closed Session item. CITY COUNCIL CLOSED SESSION City Attorney Leibold gave an overview of the City Council Closed Session item. (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 2 potential cases COUNCIL COMMENTS: None. ADJOURNMENT The Lake Elsinore Redevelopment business before them at 4:28 p.m. meeting scheduled on Tuesday, D n S =V~e_ Redevelopment Agency City o f Lake Elsinore, California Agency and the City Council completed the and adjourned to the regular Closed Session ecember 8, 2009, at 5:00 p.m. in the Cultural treet, Lake Elsinore, CA 92530. aryl Hidman, Chairman Public Finance Authority City of Lake Elsinore, California City Clerk / Redevelopment Agency Secretary City of Lake Elsinore, California