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HomeMy WebLinkAbout01-26-2010 SSMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY AND PUBLIC FINANCING AUTHORITY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JANUARY 26, 2010 CALL TO ORDER - 4:00 P.M. Mayor Melendez called the meeting to order at 4:08 pm. ROLL CALL PRESENT: MAYOR MELENDEZ MAYOR PRO TEM BHUTTA (arrived at 4:03 p.m.) COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: COUNCIL MEMBER BUCKLEY Also present: City Manager Brady, City Attorney Leibold, Administrative Services Director Riley, Community Development Director Weiner, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information/Communications Manager Dennis and City Clerk Thomsen. CLOSED SESSION 1(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOV'T CODE § 54957): CITY CLERK. 1(b) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: (1 potential case). PRESENTATIONS/CEREMONIALS None. PUBLIC COMMENTS - NON AGENDIZED ITEMS Sam Gregory spoke of the Climate Action Plan and how overwhelming it is when an individual wishes to construct a house. Joint City Council Study Session Page 2 of 12 January 26, 2010 Mayor Melendez addressed the guidelines of the Climate Action Plans. She requested City Attorney Leibold to comment further. City Attorney Leibold indicated the Climate Action Plan would be a public record available to the public. The project could tier off of the City's Climate Action Plan. She stated it would be impossible for the City to anticipate the level of detail of individual development projects; however, the Climate Action Plan would establish the baseline. CONSENT CALENDAR 2. Approval of City Council Minutes Recommendation: Approve the following Minutes: a) City Council / Redevelopment Agency / Public Finance Authority Joint Study Session Meeting Minutes - December 8, 2009. b) Regular City Council Meeting Minutes- December 8, 2009. c) City Council / Redevelopment Agency / Joint Study Session Meeting Minutes -January 12, 2010. d) Regular City Council Meeting Minutes -January 12, 2010. 3. Warrant List Dated January 14, 2010 Recommendation: Authorize payment of Warrant List dated January 14, 2010. Council Member Hickman requested clarification regarding State of California Department of Justice for $1,190.00. Administrative Services Director Riley replied by saying the fees were for blood and alcohol testing. Council Member Hickman requested clarification regarding check no. 101916 for $9,000. Administrative Services Director Riley replied by saying the fees were for the annual permit fee for National Pollution Discharge Elimination System. Mayor Pro Tern Bhutta requested clarification regarding Warrant No. 101882 for $1 to Thomas Martin. Council Member Magee responded by saying the fee of $1 covers the lease for the Wreck's parking lot. Mayor Pro Tern Bhutta requested clarification regarding Warrant No. 101929 payable to the Western Bank of Chinook for $2,607.49. Administrative Services Director Riley replied by saying he would need to clarify. Joint City Council Study Session Page 3 of 12 January 26, 2010 Mayor Pro Tern Bhutta requested information regarding the wire transfer to Ritchie Bros. Auctioneers for $19,248.75 on December 21, 2009. Public Works Director/City Engineer Seumalo replied by saying it was for the change of the message sign on Railroad Canyon Road and for the accessories for the City's equipment. Mayor Melendez inquired about the fees payable to Barclays Capital, Inc in the amount of $4,404.69. Administrative Services Director Riley replied by saying the fees were for the bond for the Lake Elsinore Recreation Authority. Mayor Melendez requested clarification regarding Cherished Memories Photography for $335.00. City Manager Brady responded by saying the fees covered the name plates when the Council reorganized. Mayor Melendez requested clarification regarding Warrant No. 101897 for Rafael Rodriguez in the amount of $543.97. Public Works Director/City Engineer Seumalo advised the fees were for a refund of weed abatement charges to Mr. Rodriguez. 4. Investment Report -December 2009 Recommendation: Received and file. 5. Notice to the California Department of Water Resource Regarding the Copy of Lake Elsinore's Adoption of an Updated Water Efficient Landscaping Ordinance Recommendation: Authorize the City Manager to send a letter, with supporting documentation, on behalf of the City Council notifying the California Department of Water Resources of the City's adoption of Ordinance No. 1269. PUBLIC HEARING(S) 6. an Additional 10 Months and 15 Days and to Continue for this Period the Temporary Prohibition against Establishment and Operation of All Marijuana Manufacturing Activities Recommendation: a) Waive further reading adopt by a four-fifths vote the Interim Urgency Ordinance and by title only: Joint City Council Study Session January 26, 2010 Page 4 of 12 An Interim Urgency Ordinance of The City Of Lake Elsinore Enacted Pursuant To Government Code Section 65858 To extend Interim Urgency Ordinance No. 1268 for an Additional 10 Months and 15 Days and Continue for this Period the Temporary Prohibition Against Establishment and Operation of All Marijuana Manufacturing Activities. b) Approve the Report prepared by staff on the measures taken so far to alleviate the conditions which led to the adoption of Ordinance No. 1268 placing an Interim Moratorium on the Establishment or Operation of Marijuana Manufacturing Activities. APPEAL(S) None BUSINESS ITEM(S) 7. Police Department Purchase of ALPR Camera System with Asset Forfeiture Funds Recommendation: Staff recommends the Mayor and City Council approve the use of asset forfeiture funds for the purchase of this equipment. 8. City Council consideration of a City Volunteer Policy Recommendation: Consider adoption of the volunteer policy and direct staff to develop implementation procedures. Mayor Melendez noted the volunteer policy that was distributed to the City Council gives the cost break-down. City Manager Brady advised the Council that there would be a presentation at the 7:00 p.m. meeting. 9. Climate Action Plan Consultant Selection Recommendation: Staff recommends the City Council authorize the City Manager to enter into a Contract with Rincon Consultants, Inc. to prepare the City of Lake Elsinore Climate Action Plan, in an amount not to exceed $82,018. Joint City Council Study Session Page 5 of 12 January 26, 2010 Council Member Magee noted RGP's bid for the project came in twice as much as the winning bidder. 10.Appointment of a City Council Ad Hoc Subcommittee to review the Draft General Plan. Recommendation: City Council discusses and approves the appointment of two Council members to an Ad Hoc Subcommittee to review the Draft General Plan. Council Member Magee requested clarification as to why it is necessary for a sub- committee. Mayor Melendez replied by saying the subcommittee would review the Draft General Plan item by item. She suggested having two Planning Commissioners as part of the sub-committee as well. Council Member Magee pointed out that the Planning Commission has reviewed the Draft General Plan Update over the past five years. He had concerns regarding staff time involved and what developer has been specifically asked to be included. Mayor Melendez replied the Draft General Plan warrants attention from at least a couple of members of City Council. She stated she spoke with the City Attorney as well as the City Manager who both agreed. Council Member Hickman asked how many members would be on the subcommittee. City Manager Brady indicated he addressed this with Mayor Melendez and should there be issues, the subcommittee may expedite the process. The Ad Hoc would have two Councilmembers which would meet with staff. His suggestion would be not to include any Planning Commissioners. City Attorney Leibold stated the Ad Hoc subcommittee that is proposed is not subject to the City Council policy. She stated with respect to the Draft General Plan Update, the City has done a phenomenal job of public outreach which has been a long process. The environmental review is being conducted based on this project and any modification to the Draft General Plan Update would cause delay from an environmental prospective. Council Member Hickman asked if the Draft General Plan Update is available to the public. City Manager Brady replied by saying the Draft General Plan Update is available for viewing on the City's Web site, the library and at City Hall. Joint City Council Study Session Page 6 of 12 January 26, 2010 Council Member Magee stated he has already submitted his comments, however, with respect to the openness of the process; the community has been involved in every level and will continue to have input. He recommends the Ad Hoc subcommittee be implemented after the Planning Commission has had a chance to review and discuss. PUBLIC COMMENTS - NON-AGENDIZED ITEMS None. The City Council recessed and convened to the Redevelopment Agency. REDEVELOPMENT AGENCY Chairman Magee called the meeting to order at 4:21 pm. ROLL CALL PRESENT: CHAIR MAGEE MEMBER BHUTTA MEMBER HICKMAN MEMBER MELENDEZ ABSENT: VICE-CHAIR BUCKLEY Also present: Executive Director Brady, Agency Counsel Leibold, Administrative Services Director Riley, Community Development Director Weiner, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information/Communications Manager Dennis and Agency Secretary Thomsen. CLOSED SESSION Agency Counsel Leibold announced there are two items for closed session, both of which are to conference with real property negotiator pursuant to Government Code § 54956.8. 1(a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case. 1(b) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 1 potential case. PUBLIC COMMENTS - AGENDIZED ITEMS None. Joint City Council Study Session Page 7 of 12 January 26, 2010 CONSENT CALENDAR 2. Approval of Redevelopment Agency Minutes Recommendation: Approve the following minutes: a) City Council / Redevelopment Agency / Public Finance Authority Joint Study Session Meeting Minutes, December 8, 2009. b) City Council / Redevelopment Agency Joint Study Session Meeting Minutes, January 12, 2010. c) Redevelopment Agency Meeting Minutes, January 12, 2010. 3. Warrant List Dated January 14, 2010 Recommendation: Authorize payment of Warrant List dated January 14, 2010. Agency Member Bhutta inquired about Check No. 6766 to The Mark Fisher Co. for $399.00. Information/Communications Manager Dennis indicated the fees were for stationery supplies for the Redevelopment Agency. Agency Member Hickman asked if $25,000 was deducted from the Diamond Stadium Group, Inc account, which was given to them for the race. Administrative Services Director Riley responded by saying, yes it was deducted. He stated the $300,000 was set aside for them in a capitol fund. Chairman Magee asked if the City received a detailed account of the Diamond Stadium Group Grand Prix. Executive Director Brady indicated that he would follow up with the Diamond Stadium Group. Chairman Magee inquired about Check No. 6763 and asked if it is regarding repayment for the City loan. Administrative Services Director Riley stated the fees are in relation to the Pottery Court project. Staff sent a wire transfer to Bridge Housing and this is a reimbursement to the City. Joint City Council Study Session Page 8 of 12 January 26, 2010 Agency Member Melendez inquired about the payment to Mt. San Jacinto Jr. College in the amount of $1,298.45. Executive Director Brady replied by saying it is a "pass-through payment" related to the Redevelopment Agency Plan Amendment. 4. Investment Report -December 2009 Recommendation: Receive and file. PUBLIC HEARING(S) None. BUSINESS ITEM(S) 5. Promotional Services Proposal - Ronnie Kovach's Outdoor Enterprises Recommendation: a) Direct Agency staff to continue to pursue and assist the Chairman in pursing potential financial participation in the proposed media programs. b) Provide Agency staff with direction and comments regarding prioritization of Agency projects. Chair Magee stated he met with the Mayor and Mr. Kovach on December 14, 2009. He indicated because the unallocated funds are limited, the Agency is seeking other sponsors' assistance from other agencies for the proposed media proposals. Agency Member Hickman asked if there was a way to track the Lake use and determine if business has increased from the time the program commenced. Director of Lake and Aquatics Kilroy responded by saying there was a slight increase, however, he could not give an exact figure. He noted due to the economy business on the Lake has been decreasing since 2007. Agency Member Hickman asked if the fish are coming into the Lake due to the water coming over the Canyon Lake Dam. Director of Lake and Aquatics Kilroy replied by saying it is possible that some carp and bass are coming from Canyon Lake into our Lake. Chair Magee asked Mr. Kovach if he would like to address the Redevelopment Agency Joint City Council Study Session Page 9 of 12 January 26, 2010 Ronnie Kovach, with Outdoor Enterprises thanked the Redevelopment Agency for allowing his business to be on the front and back covers of the City's Outlook magazine. He advised the Redevelopment Agency tracking this program is difficult; however fishing licenses are a priority. He stated he is a former Marketing Director for Irvine Lake and indicated he knows the business. He stated he helped with the major turna- round for Irvine Lake and could do the same for Lake Elsinore. He pointed out the idea is not just to bring fishing to the Lake but to stimulate economic development and he knows the program works. Agency Member Melendez requested Mr. Kovach to address other funding avenues. Ronnie Kovach replied by saying there are sponsorships available such as a 30 or 60 second radio commercial. He specified there could also be endowments and grants from lenders, hotel chains or local casinos. Four components of the show include the fishing franchise, water sports, extreme elements such as skydiving and the investment and business development opportunities. He stated he is known for having a delivery system through radio and television that sends a message which does not appear as an infomercial. Agency Member Bhutta asked Mr. Kovach if he has any data on the number of radio listeners to his Saturday morning show. Ronnie Kovach stated he does not have the exact data showing numbers, however, pointed out that his show is going into the fourth year. His audience is estimated at well over 30,000 listeners on Saturday mornings. He stated Dream Extreme Radio would follow his Saturday show from 7:00 a.m. to 8:00 a.m. Agency Member Hickman asked approximately how many miles would a boat owner be willing to tow his boat to Lake Elsinore. Ronnie Kovach responded by saying anywhere from 50 to 75 miles. Agency Member Melendez noted Mr. Kovach sees a potential for this type of program for the City of Lake Elsinore. She is interested in this program; however, she would need sponsorship opportunities and is waiting to hear from Supervisor Buster's office. There being no further business to come before the Agency Board, the meeting adjourned at 4:26 pm. The Public Finance Authority convened at 4:26 pm. PUBLIC FINANCE AUTHORITY Chairman Hickman called the meeting to order at 4:27 pm. Joint City Council Study Session Page 10 of 12 January 26, 2010 ROLL CALL PRESENT: CHAIRMAN HICKMAN VICE-CHAIR BHUTTA MEMBER MAGEE MEMBER MELENDEZ ABSENT: MEMBER BUCKLEY Also present: Executive Director Brady, Agency Counsel Leibold, Administrative Services Director Riley, Community Development Director Weiner, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information/Communications Manager Dennis and Agency Secretary Thomsen. PUBLIC COMMENTS - NON-AGENDIZED ITEMS- 1 MINUTE None. PUBLIC COMMENTS -AGENDIZED ITEMS- 3 MINUTES None CONSENT CALENDAR 1. Approval of Public Finance Authority Minutes Recommendation: Approved the following Minutes: a) City Council / Redevelopment Agency / Public Finance Authority Joint Study Session Meeting Minutes from December 8, 2009. b) Public Finance Authority Meeting Minutes from December 8, 2009. Chairman Hickman asked if there were any comments regarding the Consent Calendar. There being no further business, Chairman Hickman adjourned the Public Finance Authority meeting at 4:28 pm. The City Council reconvened at 4:28 pm. Joint City Council Study Session January 26, 2010 LEGAL COUNSEL COMMENTS Page 11 of 12 City Attorney Leibold advised that the City Council would meet in Closed Session at 5:00 p.m. to discuss the public employee performance evaluation for the City Clerk and one case of anticipated litigation. Council Member Buckley suggested adding Southwest Communities Financing Authority. City Attorney Leibold pointed out to the Council under Government Code Section 54954.2b, should the City Council find that the recommendation of one of its members requesting an additional closed session is necessary, and that the need arose after the posting of the Agenda, then it would be necessary to have a four fifths vote to add the item. Council Member Bhutta moved and seconded by Council Member Hickman to add to the Closed Session item a conference involving a Joint Powers authority of the Southwest Communities Financing Authority pursuant to Gov't Code § 54956.96. The Motion unanimously carried by the following vote: AYES: Mayor Melendez, Mayor Pro Tern Bhutta, Council Member Buckley, Council Member Hickman and Council Man Magee. NOES: None. ABSENT: None. None. ADJOURNMENT There being no further business to come before the Council and Agency Board, the meeting was adjourned at 4:50 pm to closed session at 5:00 pm and the regular meeting at 7:00 pm. MELISSA A. MELENDEZ, MAYOR ROBERT MACE CHAIRMAN CITY OF LAKE ELSINORE REDEVELOPM T AGENCY CITY OF LAKE I SINORE Joint City Council Study Session January 26, 2010 ATTEST: L~i~ c1? DEBORA THOM N, CMC v CITY CLERK REDEVELOPMENT AGENCY SECRETARY PUBLIC FINANCE AUTHORITY SECRETARY Page 12 of 12 C-~~)4"jz DARYL HICKMAN, CHAIRMAN PUBLIC FINANCE AUTHORITY CITY OF LAKE ELSINORE