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HomeMy WebLinkAbout11-10-2009 SSPage 1 of 13 CITY OF LAKE ELSINORE JOINT CITY COUNCIL / REDEVELOPMENT AGENCY / PUBLIC FINANCE AUTHORITY STUDY SESSION - AGENDA REVIEW MINUTES November 10th, 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency / Public Finance Authority Agenda Review Study Session to order at 4:00 p.m. on Tuesday, November 10t , 2009 in the Cultural Center, located at 183 N. Main Street, Lake Elsinore, CA 92530. PRESENT: Mayor Magee, Mayor Pro Tern Melendez, Councilmember Bhutta, Councilmember Hickman. ABSENT: Councilmember Buckley. Also present: City Manager Brady, City Attorney Leibold, and City Clerk Thomsen. Staff members present included Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Information / Communications Manager Dennis, Director of Lake and Aquatics and Interim Parks and Recreation Director Kilroy, Building and Safety Manager Chipman. PRESENTATIONS / CEREMONIALS City Clerk Thomsen notified Mayor Magee who would be present for each presentation; the National Diabetes contact could not guarantee who would be there. Certificate of Appreciation to Lamb Fellowship Church Lake Elsinore: Dan and Sue Lincoln Certificate of Appreciation to C R & R: Dolores Sanchez-Badillo, Community Service & Recycling Coordinator Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 2 of 13 National Diabetes Awareness Month: Not determined. Coalition to Improve Education: Doug McAllister, Governmental Affairs Director for Verizon Foundation and Roxanne Petteway, President of the Coalition. PUBLIC COMMENTS - NOWAGENDIZED ITEMS -1 MINUTE None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Councilmember or any member of the public requests separate action on a specific item) (2) Warrant List Dated October 29. 2009 Recommendation: Authorize payment of Warrant List dated October 29, 2009. Council held discussion with City staff to resolve all questions. (3) Recommendation: Authorize the Mayor to sign an Agreement on behalf of the City to receive Measure A Regional Arterial fund reimbursements in the amount of $ 2,000,000. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 3 of 13 Mayor Magee questioned why straw could be appropriate landscaping and commented on the length of time the project took. Director Seumalo stated straw helped to eliminate erosion. (4) Rosetta Canyon Fire Station and Park - Grant of Easement to Elsinore Valley Municipal Water District (EVMWD) Recommendation: Authorize the Mayor to execute the Easement Agreement with EVMWD for Rosetta Canyon Fire Station and Park as to final form approved by the City Attorney. Mayor Pro Tern Melendez questioned if the City had received anything in return for allowing the water company to access their equipment on park property, to which staff stated this was a professional courtesy. She suggested negotiating with EVMWD to determine if they would consider contributing towards a "dog run" or fencing since the area was not large enough for a full dog park. Mayor Pro Tern Melendez stated she would approach the subject later tonight with Mr. Williams since he would be present. (5) Construction Contract Award - Gravel Road Paving FY 2009 / 2010 Recommendation(s): 1. Approve Gravel Road Paving Contract PMP-09 as to form and award the project to All American Asphalt for $ 228,000. 2. Authorize the City Manager to execute the Contract with All American Asphalt. Discussion was held regarding the choosing of All American Asphalt as a contractor; Director Seumalo responded noting they had worked with the City previously and we were happy with their work. (6) Use of Measure A to Fund Reply NO QUESTIONS / COMMENTS Recommendation(s): 1. Approve the use of Measure A funds in an amount Not-to-Exceed $35,000. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 4 of 13 2. Authorize staff to prepare and distribute a Request for Proposal soliciting qualified Land Surveyors to submit qualifications and fee schedules for this work. (7) Street Closures for "Put Unity in the Community Parade" Recommendation: Approve temporary street closures for the Unity Parade on November 21st from 8:00 a.m. to noon for Lewis Street, Graham Avenue, Main Street and Heald Avenue. Director Kilroy gave a brief overview noting signs have been out to notify the public when the parking restrictions would take place, and banners are hung. He reviewed the parade route and staging area. Discussion was held regarding the Downtown Business Association (DBA) and the impact the parade may have on the businesses. City Manager Brady noted meetings have been held with the DBA and they did not seem to have a problem with the street being blocked. He noted most of the businesses are usually busy when there is an event in town. (8) Indemnity and Defense Coordination Agreement for Lake Street Marketplace NO QUESTIONS / COMMENTS Recommendation: Approve the Indemnity and Defense Coordination Agreement and authorize the Mayor to execute the Defense Coordination Agreement and necessary ancillary documents subject to such minor modifications as recommended by the City Attorney. (9) Nichols Road Gap Parcels Recommendation: 1. Approve the Purchase and Sale Agreement. 2. Authorize the Mayor to execute the Purchase and Sale Agreement and the Grant Deed; both in such final form as approved by the City Attorney. 3. Authorize the City Manager to execute the Certificate of Non-Foreign Status, in such final form as approved by the City Attorney. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 5 of 13 An overview of the Purchase and Sale Agreement and the conditions reached with Castle & Cooke regarding reimbursement, installment payments and fee title to the property was discussed. The property, which consists of 5 parcels is needed for completion of offsite improvement to Nichols Road and required in accordance with the Conditions of Approval related to Tentative Tract Map No. 28214. (10) Recommendation: 1. City Council approve the First Amendment to the Agreement for Professional Services with Francisco & Associates and authorize the City Manager to execute the Amendment in such final form as approved by the City Attorney. The reason for the Amendment is because the original Agreement with Francisco & Associates applied only to City Contracts. Currently, there is a need to have their assistance with projects regarding the Redevelopment Agency (RDA) as well. The purpose of the Amendment is to qualify the Agreement for both, City Council and RDA. PUBLIC HEARING(S) None. APPEAL(S) None. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 6 of 13 BUSINESS ITEM(S) (11) 2010 - 2011 Community Development Block Grant (CDBG) Allocation Recommendations: 1. Adopt the CDBG Program for Fiscal Year 2010 - 2011. 2. Approve submittal of the City's program to the County of Riverside. Ron Hewison from HOPE stated there are many, many additional people in need today then ever. He gave an overview of the programs and assistance HOPE provides, and stated not only are they grateful to the City of Lake Elsinore for their support, but he currently attends meetings held by Riverside County to receive any assistance he can. Rhonda Guaderrama, Director of Operations for the Boys and Girls Club thanked the Council for past and present support and gave a brief overview how the money would be spent, transportation for youth, scholarships for sports, and camp for children who could not otherwise afford to go. (12) La Strada Project Update Recommendation: Receive and file. Director Seumalo gave an update of the project which addressed many of the expressed concerns from the Council and those living in the Tuscany Hills area. The Tract Map 32077 was approved October 2007. He addressed the hauling issues, truck routes, road damage and repair, and erosion. Mr. Andrew Backlund, from G.K. Backlund Inc. gave an overview of the project and his company's involvement to date. He noted originally there was 110,000 cubic yards of material which needed to be removed. He stated the balance remaining is 80,000 cubic yards. Council had several questions for Mr. Backlund and discussion was held. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 7of13 (13) A Resolution of the City Council of the City of Lake Elsinore, California, Approving Loan agreements to be Entered into by the Redevelopment Agency of the City of Lake Elsinore in Connection with the Issuance of the Recommendation: 1. Staff recommends that the Authority / City / Agency approve the attached Resolutions and execute the necessary documents to issue bonds in an amount not to exceed $ 16 million to refinance the Authority's 1999C Bonds. CITY COUNCIL RESOLUTION A Resolution of the City Council of The City Of Lake Elsinore, California, Approving Loan Agreements to be entered into by The Redevelopment Agency of The City of Lake Elsinore in connection with the issuance of The Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Refunding), 2009 Series A, in the Aggregate Principal Amount Not To Exceed $16,000,000; and authorizing the taking of certain other actions related thereto Acting Director of Administrative Services Riley gave an overview of the purpose and need for the refinancing of the 1999 Series C Refunding and 2009 Series A. He noted the City's Finance Team has been studying the advantages of refinancing these Bonds along with restructuring and has determined it is in the benefit of the City to do so. The three Agencies, City Council, Redevelopment Agency (RDA) and the Public Finance Authority (PFA) can combine their Bonds under the Public Finance Authority for a lower rate yet have the same term. The savings is estimated to be in excess of $100,000. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 8 of 13 REDEVELOPMENT AGENCY CALL TO ORDER - 4:00 PM Vice Chair Bhutta opened the Redevelopment Agency portion of the Joint Study Session at 4:42 p.m. ROLL CALL Roll call stood as previously read. PUBLIC COMMENTS - NOWAGENDIZED ITEMS -1 MINUTE None. CONSENT CALENDAR (2) Warrant List Dated October 29. 2009 Recommendation: Authorize payment of Warrant List dated October 29, 2009. Agency held discussion with City staff to resolve all questions. (3) Amendment to Professional Service Agreement with Francisco & Associates Recommendation: That the Agency Board approve the First Amendment to the Agreement with Francisco & Associates for Professional Services and authorize the Executive Director to execute the Amendment in such final form as approved by Agency Counsel. The reason for the Amendment is because the original Agreement with Francisco & Associates applied only to City Contracts. Currently, there is a need to have their assistance with projects regarding the Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 9 of 13 Redevelopment Agency (RDA) as well. The purpose of the Amendment is to qualify the Agreement for both, City Council and RDA. PUBLIC HEARING(S) None. BUSINESS ITEM(S) (4) A Resolution of the Redevelopment Agency of the City of Lake Elsinore Recommendation: Staff recommends that the Authority / City / Agency approve the attached Resolutions and execute the necessary documents to issue bonds in an amount not to exceed $ 16 million to refinance the Authority's 1999C Bonds. REDEVELOPMENT AGENCY RESOLUTION A Resolution of The Redevelopment Agency of The City of Lake Elsinore approving the issuance of Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Refunding), 2009 Series A, in the Aggregate Principal Amount Not to Exceed $16,000,000; approving a Bond Purchase Contract, Loan Agreements, a Continuing Disclosure Agreement and a Preliminary Official Statement; and authorizing the taking of certain other actions related thereto Acting Director of Administrative Services Riley referenced the overview he gave for the City Council portion of the Joint Study Session stating this was the same scenario for the RDA as well. The three Agencies, City Council, Redevelopment Agency (RDA) and the Public Finance Authority (PFA) can combine their Bonds under the Public Finance Authority for a lower rate yet have the same term. The savings is estimated to be in excess of $100,000. Bond Purchase Contract. Loan Agreements, a Continuing Disclosure Agreement and a Preliminary Official Statement; and Authorizing the taking of Certain other Actions Related Thereto Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 10 of 13 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. PUBLIC FINANCE AUTHORITY CALL TO ORDER Chairman Hickman opened the Public Finance Authority portion of the Joint Study Session at 4:46 p.m. ROLL CALL Roll call stood as previously read. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE None. CONSENT CALENDAR None. BUSINESS ITEMS (1) A Resolution of the Board of Directors of the Lake Elsinore Public Financing Authority Approving the Issuance of Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 11 of 13 Recommendation: Staff recommends that the Authority / City / Agency approve the attached Resolutions and execute the necessary documents to issue bonds in an amount not to exceed $ 16 million to refinance the Authority's 1999C Bonds. CITY COUNCIL RESOLUTION A Resolution of the City Council of The City Of Lake Elsinore, California, Approving Loan Agreements to be entered into by The Redevelopment Agency of The City of Lake Elsinore in connection with the issuance of The Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Refunding), 2009 Series A, in the Aggregate Principal Amount Not To Exceed $16,000,000; and authorizing the taking of certain other actions related thereto REDEVELOPMENT AGENCY RESOLUTION A Resolution of The Redevelopment Agency of The City of Lake Elsinore approving the issuance of Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Refunding), 2009 Series A, in the Aggregate Principal Amount Not to Exceed $16,000,000; approving a Bond Purchase Contract, Loan Agreements, a Continuing Disclosure Agreement and a Preliminary Official Statement; and authorizing the taking of certain other actions related thereto LAKE ELSINORE PUBLIC FINANCING AUTHORITY A Resolution of The Board Of Directors of The Lake Elsinore Public Financing Authority approving the issuance of Lake Elsinore Public Financing Authority Tax Allocation Revenue Bonds (1999 Series C Refunding), 2009 Series A in the Aggregate Principal Amount Not to Exceed $16,000,000; approving an Indenture Of Trust, a Bond Purchase Contract, Loan Agreements and a Preliminary Official Statement; and authorizing the taking of certain other actions related thereto Acting Director of Administrative Services Riley referenced the overview he gave for the City Council portion of the Joint Study Session stating this was the same scenario for the RDA as well. The three Agencies, City Council, Redevelopment Agency (RDA) and the Public Finance Authority (PFA) can combine their Bonds under the Public Finance Authority for a lower rate yet have the same term. The savings is estimated to be in excess of $100,000. Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 12 of 13 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. CLOSED SESSION CITY COUNCIL CLOSED SESSION There was no one who wished to speak on a City Council Closed Session item. City Attorney Leibold gave an overview of the City Council Closed Session item. 1) CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) Voters Against Lake Street Market vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC528604) RDA CLOSED SESSION There was no one who wished to speak on a RDA Closed Session item. Agency Counsel Leibold gave an overview of the Redevelopment Agency Closed Session item. 1) CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 1 case Lake Elsinore City Council / Redevelopment Agency / Public Finance Authority Joint Study Session for Agenda Review Meeting Minutes of November 10, 2009 Page 13 of 13 ADJOURNMENT There being no further business to come before the Public Finance Authority their meeting was adjourned at 4:50 p.m. to Tuesday, November 24, 2009, at 7:00 p.m. to be held at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. The Lake Elsinore City Council / Redevelopment Agency adjourned at 4:50 p.m. to the Closed Session meeting scheduled to be held at 5:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. V- JV UG UST Amy Bhu A Vice Chair ()A City of Lake Elsinore, California1980 ~~2soc aryl Hickman, PFA Chairman City of Lake Elsinore, California zAX1 `1° t: 1G? Attest: '0 Established August 6,1980; < Debora Thomsen, CMC City Clerk / Redevelopment Agency Secretary / Public Finance Authority ~~5~® City of Lake Elsinore, California