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HomeMy WebLinkAbout04-28-1983 SSMINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, APRIL 28, 1983 1. CALL TO ORDER The Study Session of the City Council of the City of Lake Elsinore was called to order by Mayor Unsworth at 6:37 p.m. 2. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were: Interim City Manager/Community Development Director Trevino, Consultant Strong, Finance Director Ronnow, City Clerk Harrington, City Engineer/ Public Works Director P,ubel and Administrative Assistant Steel. 3. BUSINESS ITEMS A. Assessment District for Downtown Area Mr. Lee Strong gave a presentation on the status of the Assessment District for the Downtown Area. No action was taken. B. Budget Preparation for Fiscal Year 1983-84 ,~, Mr. Ronnow gave an overview of the proposed budget and a general discussion ensued on methods of increasing revenues for the upcoming budget year. Council set a Study Session for Monday, May 9th at 7:00 p. m. to discuss the budget., Staff will have a complete budget for the Council prior td the Study Session. 4. ADJOURNMENT The Study Session of the City Council adjourned at 8:35 p.m. JOyN G. UNSWORTH, MAYOR CITY OF LAKE ELSINORE ATTEST: ~~~ ~~ ~~ ~~_: `b BORAH A. HARRI GTON, CIT CLERK ~,~~.~~ ~,~< <~ ~ ,/r); •~, l ~:~ i ~~ ~~ ~A', MINUTES .CITY OF LAKE ELSINORE - - STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS _.130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA MONDAY; MAY 9, 1983 CALL TO ORDER The Study Session of the City Council-of the City of Lake Elsinore was called to order by Mayor Unsworth at 7:10 p. m.` ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were: Interim City Manager/Community Development Director Trevino, Finance Director Ronnow; City Clerk Harrington and City Engineer/Public Works Director Rubel. BUSINESS ITEM - STUDY SESSION FOR FISCAL YEAR 1983-84 BUDGET Mr. Ronnow reviewed the Revised Cash Flow Analysis and Revenue Detail. Mr. Ronnow stated that since the first study session with the City Manager, finance Director and Department Heads the following tasks were completed: 1) Analysis of projections; 2). Prioritization of various requests; 3) Budget cutting and/or additions where deemed necessary; and 4) Inclusion of additional FY 83-84 revenues previously not shown. ;w Mr. Trevino stated any new personnel will be discussed after budget accounts have been reviewed. PUBLIC WORKS ADMINISTRATION Mr. Rubel reported that armadntenance worker is presently inventorying. all the lights and trees in the city right-of-way. Mr. Rubel stated a Clerk-typist is needed at the City Yard to answer telephone calls, radio and do other needed work. Discussion ensued on the City Engineer/Public Works Director salary coming fully out of the Public Works Administration Budget. Mr. Rubel stated approximately 80% of his time is in Engineering. Discussion was led on whether one person could do both engineering and public works. P1r.. Trevino suggested a sub-committee of two councilmembers and himself to review what the needs of the Engineering Department would be. Mr. Rubel stated if he had a good Foreman and Engineering Technician he could keep the two departments under one person. Mr. Torn felt there should have been a goal setting session before the Council started to review the individual budgets. Mr. Torn felt there will be more construction in the City and it will have some impact on the City in the next fiscal budget. Mr. Torn felt the Council should also discuss any new personnel that will be requested under the individual budgets. Mr. Trevino stated the only anticipated new personnel will be the Inventory Clerk in the Public Works Administration Budget. Any additional engineering staff will be reviewed by the subcommittee. Council added the Inventory Clerk into the Public Works Budget. at $12,000. Discussion ensued on mosquito abatement. Mr. Rubel stated this could be done in conjunction with the Weed Abatement Program. The City has a sprayer which could be used for this purpose. Mr. Torn stated. Mr. Luna has stated he would assist the City in'developing a program for Mosquito Abatement, but the Western Mosquito District does not take care of Lake Elsinore. Mr. Torn led a discussion on the Training Program in which the City participates in individual career goals. It was stated that the program must be job related. Mr. Torn stated he would like some safeguards put in to insure that the City benefits from the knowledge learned by the employee. It was discussed to have a two year pay- back period so that if an employee leaves; the city will receive some compensation. Mr. Porter will draft an agreement to this effect for Mr. Rubel. :r Page two ,. _ City Council Study Session Monday, May 9, 1983 FISCAL YEAR 1983-84 BUDGET - PUBLIC WORKS ADMINISTRATION -..Continued. Discussion ensued regarding the relocation of the gas pumps at the City Yard in order that more than one vehicle at a time can obtain fuel. Mr. Torn suggested that Mr. Rubel talk with the supplier'of the gas to see if they will assist in the relocation of the pumps. Discussion was led on the paving'of the city yard. It was suggested this item stay on a priority list and Mr. Rubel grade, improve the drainage and put an aggregate base on the lot to improve the present situation. Council felt there were streets. within the City which were in greater need of repair Fencing around new acquisition of Yard, lighting improvements and pit for vehicle maintenance. PUBLIC WORKS - ENGINEERING DEPARTMENT Mr. Torn felt the overtime for the inspector should be put in .the budget because it is a public document. Mr. Ronnow expressed concern that if it were put into the budget, it should be noted for its intended use and not other types of overtime. It was discussed that the Council would like the employee parking area in the rear of the Engineering, Building and Planning Departments to be graded and D.G. spread. Council discussed the Four Wheel Drive Truck which would be for use by John Riley and also designated as a pool vehicle. Mr. Unsworth stated that Ray Nelson had in the past recommended the City purchase standard American made vehicles in the future. Mr. Torn felt the request for a computer system should not be put on a priority list, but should be put into the budget. The League Clearing House has software available and suggested staff look into seeing if the software would be compatible for the system they are suggesting. PUBLIC WORKS = STREETS Mr. Rubel. stated that tree trimming is currently under the streets department and could be covered under the Lighting and Landscaping Assessment District in the future. Mr. Rubel stated he will be starting a training program in the Desert Mix, Hot Mix and preparing a schedule of patching. The Public Works Inspector will be working on the training program. Mr. Rubel stated he will attempt to have a list of streets to be put on a priority list on the next Council Agenda. Discussion ensued on the Cat - D6 which has been placed on the priority list. Mr. Rubel stated the equipment will be used at the borrow pit, at the silt basin at Wasson Canyon, Old Railroad Canyon Road for an access Road and to build a maintance Road for the Channel. Ms. Valenzuela stated she hopes it has a 4-in-1 bucket on the front. Mr. Knight stated he would like to see the left turn lanes on Machado Street. Council felt it should go on the street priority list. Mr. Torn encouraged the Streets Department to put reflectors on the perimeter 'roads. Mr. Rubel stated the Street Department does have a large number of reflectors, but need to be revised so that they will be permanent reflectors. Mr. Rubel will find out how many are in stock and how much it will cost to put them down. ADJOURNMENT MOVED BY KNIGHT, SECONDED BY MAC HURRAY AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING OF THE CITY COUNCIL STUDY SESSION AT 10:12 P.M. ATTEST: DEBORAH A. HARRINGTON, CITY CLERK s ~G~~~T J HN G. UNSWORTH, MAYOR C~TY OF .LAKE ELSINORE MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, MAY 25, 1983 CALL TO ORDER The Study Session of the City Council was called to order by Mayor Unsworth at 7:05 p.m. ROLL CALL . PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE BUDGET STUDY SESSION - FISCAL YEAR 1983-1984 Mr. Ronnow recapped the previous Budget Study Session and the general methods of increasing revenues for the Fiscal Year 1983-84. PLANNING SECTION Mr. Torn stated he felt the Community Development Director position should be split between the Planning and Building Sections. Council. concurred. Discussion was led on the Energy Grant which the City has applied for, which could place Dan Fissori in that position and hire a new Assistant Planner. Discussion also ensued regarding the salaries and duties of the two planning section secretaries. Mr. Torn stated he would like: to see the time frame cut down for getting items through the permit processes. Mr. Trevino stated staff needs to streamline the process. and may be able to delete the Design Review Board on items that meet the planning criteria. Mr.-Torn felt that would be acceptable for residential projects, not for commercial or industrial. Discussion Was led on the additional personnel which would be requested. Mr. Trevino stated he would like additional staff on a part-time basis for business licenses.. Mr. Torn asked if any funds. had been appropriated for the Mullen contract for the Lighting and Landscaping Assessment District. Council concurred to appropriate $4,000 for Business License part-time clerical help and $3,500 for the Mullen contract. Mr. Torn felt that the $4,000 should be put back in the proposed budget for the joint use of a computer for Planning, Building and Engineering. Council concur}•ed. Discussion was led on the need for an all-purpose base street map which would eventually be used for zoning, general plan and other basic needs of the city. Mr. Trevino stated he would like a professional to do the map or possibly contract ~•~ith the County. It was decided to reduce the type of improvement to the back parking lot of City Hall to grading and d.g. This would be 1/3 of the actual cost. Council added $150 to Capital Outlay -Machinery & Equipment for a camera and $150 to Expendible Supplies for film and processing. Council would like to see more slide presentations on items where slides would better explain a project location. BUILDING SECTION Mr. Trevino suggested adding a new position of Building Inspector Trainee/Maintenance Man. This position would take care of work that would be required on Title 25. The position would be split between Building Section and Public Works. Mr. Trevino stated the trainee position would pay for his own education and increase his salary slightly. Salaries of the Code Enforcement Officers were discussed. Discussion of adding funds to the part-time category for staff which is needed only on an occassional basis as required. Comments were made on the amount of time required to review and plan check plans. Mr. Fraizer, Senior Building Inspector stated the turn around time depended largely on Planning and Engineering. Mr. .Fraizer stated he would like to request 50% of a person in the part-time category. Council concurred to place 1/2 of the Community Director Position in Building Section, appropriate funds for Building In- spector Trainee in the amount of 1/2 of the position and 50% of a Building Inspector Salary into the part-time account. $4,000 was appropriated for 1/3 of the computer system and 1/3 of the cost of the back parking lot behind City Hall. » Page two City Council Study Session May 25, 1983 BUDGET STUDY SESSION -FISCAL YEAR 1983-1984 -Continued. Discussion was led on establishing a Vehicle Replacement Fund for every department which utilizes vehicles. Mr. Ronnow stated this fund would be located in the Capital Outlay Section of the budget. Funds would be set-aside in the budget each year for the replacement of existing or additional vehicles. Mr. Ronnow will obtain a list of the departments and the number of vehicles in each department for the next budget study session. Mr. Unsworth suggested the Council consider an auction of surplus vehicles and the proceeds to go into the vehicle replacement fund. Mr. Ronnow will check on grant funding requirements for some of-the vehicles as it pertains to the disposition of vehicles. ANIMAL CONTROL SECTION Mr. Ronnow stated Mr. Trevino and the Animal Control Officer met to discuss the .Animal Control Budget. The salary range of the Chief Animal Control Officer was discussed and determined that the position was. the Chief Animal Control Officer not the Assistant. Mr. Unsworth stated repair is needed to the animal control shelter and a suggestion was made to put some type of air circulation in the pound during the summer months. ADJOURNMENT Council concurred to adjourn the study session of the City Council at 10:10 p.m. ~~ ~ ~~~~ JO N G. UNSWORTN, MAYOR CITY OF LAKE ELSINORE ATTEST: ,/J ~~ '` DEB RAH A. HARRINGTON, C CLERK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CONFERENCE ROOM 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JUNE 1, 1983 :r * * * * ~ * * * * * * * * * * * * * * * * * * * * * * * * * * ~: :r CALL TO ORDER The Study Session of the City Council of the City if Lake Elsinore was called to order by Mayor Unsworth at 7:05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were Interim City Manager Trevino, Finance Director Ronnow and City Engineer/Public Works Director Rubel. BUDGET - FISCAL YEAR 1983/84 Miscellaneous 1. Larry Ronnow reviewed and recapped the previous budget sandy sesslPn of May 25, 1983. 2. Council and Staff discussed the feasibility of metering Rightway dumping activities. Norm Rubel and John MacMurray will follow-up and bring informa- tion back at the next study session. 3. The list of city-owned vehicles is out-dated. Norm Rubel and Larry Ronnow are researching and will prepare a current list. PUBLIC WORKS BllDGET REVIEW -Continued A. Parks Council discussed the improvements needed at various park facilities in the City. These projects need to be prioritized to possibly include: 1~ Field and parking improvements at Swck Park, 2) Plan for downtown mini-mall. utilizing vacated railroad area, 3) General improvements to Yarborough Park, 4j General plan for parks usage and fees. Next year's Capital Improvement Fees of $45,000, plus 15%, to 6e allocated to park projects and prioritized at a subsequent study session. Howie Torn suggested budgeting 'Welcome to Lake Elsinore' signs as well as coordinated housing tract signs at appropriate locations.. Counr.•il concurred. Reduce Elm Tree Spraying estimate of $3500 to $2400. A proposal has been submitted by Riverside Gardening in that amount. Mr. Ronnow will obtain two more informal bids. Council concurred to budget an equal amount of dollars for a tree replacement program. Mr. Rubel will develop a master list of street trees and research which type of trees to be used for replacement. Delete lawn mower (gang mowers purchase from Parks budget and add to Weed Abatement budget. B. -Shop Shop budget estimates were reviewed with no major changes recommended. Page two Budget Study Session June 1, 1983 Public Works Budget Review - Continued C. Water Gas detector was removed from the priority list and included in the regular budget. Larry Ronnow informed Council that EVMWD is not anticipating a wholesale water rate increase for July 1, but possibly around January 1. Arta Valenzuela inquired about the condition of the water reservoir alarm. Norm Rubel reported that it was in the process of being. repaired and would check on the actual status and report back. D. Sewer Aerator assembly and two aerator motors were deleted from the budget. These items were purchased during the current year. Stand-by fees for water and sewer were discussed. Council concurred to proceed with these fees on unimproved property. Larry Ronnow will research and initiate the program. Larry Ronnow will investigate the feasibility of purchasing street barricades on a County co-op basis. E. Weed. Abatement Council. discussed the removal of debris and old foundations in conjunction with the regular weed abatement program. Norm Rubel stated that this could be done as long as the. property owner had received a weed and rubbish abate- ment notice. Arta Valenzuela will prepare a list of properties where she has observed old foundations which should be removed. Larry Ronnow confirmed that the next Budget Study Session is scheduled for Thursday, June 9 at 7:00 p.m. ADJOURNMENT Council concurred to adjourn the Study Session at 9:50 p.m. JOH• G. UNSWORTH, MAYOR -ATTEST: ;' DEBORAH A. HARRINGTON, Cf~y Clerk Respectfully Submitted, Jo Ann Money, Recording Secretary MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JUNE 1, 1983 CALL TO ORDER The Study Session of the City Council of the City of Lake Elsinore was called to i order by Mayor Unsworth at 5:05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were: Interim City Manager Trevino and Attorney Gene Nazarek. WASTEWATER TREATMENT PLANT -Agreement With EVMWD Bob Trevino reported that he had received a call from Best, Best and Krieger informing him that the State Water Quality Control Board has contacted EVMWD to arrange a meeting in Sacramento tomorrow, June 2, to discuss the status of their grant. Mr. Trevino was asked to attend, and Ron Campbell of EVMWD stated that it was imperative he go because the State Water Quality Control Board wanted the City's official position regarding the treatment plant. Council concurred that Mr. Trevino should go to Sacramento to represent the City. Gene Nazarek reported that he has not yet drafted a new agreement regarding the treatment plant. The areas of concern have been identified and this information was transmitted to EVMWD by the City Manager's office early in May. The points which -- need to be discussed are 1) Plant Site, 2) Surcharge for City Infiltration, 3) Cost of Oversizing, and 4) Clarification of proportionate costs of Consulting fees. To date, there has been no response from EVMWD regarding these changes. Once we have feed:back from-EVMWD on these points, a new agreement can be drafted. Bob Trevino suggested that in order to expedite the matter, a meeting be arranged between two Councilmembers, Gene Nazarek and himself and two members of the EVMWD Board, John Brown and Ron Campbell, in order to rough out the agreement and bring back to their respective Boards for conceptual approval. Mr. Nazarek concurred and suggested that the meeting be a marathon session and the proposal be rougli-drafted on the spot. Council concurred to set .the meeting for Wednesday, June 8 at Noon in the Council Chambers. John Unsworth and Howie Torn will represent the Counci.l_at this meeting. Mr. Trevino will contact EVMWD Board and Staff members to arrange the meeting. ADJOURNMENT Council concurred to.adjourn the Study Session at 6:25 p.m. JO N G. UNSWORTH, MAYOR ATTEST: ,~ DEBOR~ AR TON, C CLERK Respect:Fully Submi ted, Jo Ann Money, Recording Secretary MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA MONDAY, JUNE 6, 1983 CALL TO ORDER The Study Session of the City Council was called to order by Mayor Unsworth at 4:15 p.m. Rrn i r.ALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH :'ABSENT: COUNCILMEMBERS: NONE Also present were: Interim City Manager Trevino, City Engineer/Public Works Director Rubel, City Clerk Harrington, Assoc. Engineer-Riley and Public Works Inspector Rogers. STUDY SESSION REGARDING STREET PRIORITY LIST Council, Interim Manager and City Clerk boarded a bus to visually review the streets on the street priority list proposed by the City Engineer/Public Works Director Rubel. Some streets were discussed with some specific statements listed below: Railroad Canyon Road: Raise two sections of the road approximately five (5) feet, not to exceed the fifty (50) year flood plain, improve drainage and sides on curves leading to the two areas where the most repair is needed. Mission Trail between Malaga Dr. to Campbell St. and Campbell St. to Railroad Canyon Rd.: City to repair 1/2 of street when County repairs their half. Main Street: is planned to be slurry sealed after repairs and patches are done. There is l-1/2 foot of asphalt existing on Main Street. Mill Street and Lake Street: It was discussed that oil and desert mix could be put on these streets to improve them. These two streets were added to the end of the priority list. Limited Street: Mr. Rubel recommended this street be done prior to the Centennial Celebration. Mr. Rubel recommended the tree stump and curbs be done at the same time. Flint Street: Blade, oil and resurface paved area only. Lowell Street: Mr. Rubel recommended this street be desert mix instead cf the initial recommendation of chip sealing. Scrivener Street: between Graham and Heald Street;it is recommended to Slurry Seal. Chaney Street: between Pottery to Lakeshore Drive, it is recommended to do shoulder work and chip seal. Mohr Street: It is recommended to be resurfaced. Mr. Rubel reported the School and Duplex builder is to re-do the intersection at Mohr and Graham. Lookout Street: This street was added to the list of streets with the proposed improvement to be Desert Mix. Campus Street from School to end of pavement is recommended to be Desert Mix and from Pottery to end to be oiled. Matich Street: added to street priority list with the recommended improvement to be d.g. and oil. Mr. Rubel stated he would like adequate time to review the cost estimates and indicate the types of improvements on a master map of the streets to be improved. Mr. Knight stated he would like a definition of the types of improvements proposed on the map of streets to be improved. Page two Study Session Minutes City Council Meeting June 6, 1983 Mr. Knight disagreed with the theory of repairing only paved streets, Mr. Knight felt if a street is unevenly paved, the street should be filled in and the whole street repaired. Mr. Torn felt the property owners on Malaga should improve to the street prior to the City repairing Malaga. Discussion was led on having samples of the different street improvement methods. One suggestion was to improve Flint Street Between Main'and Spring with the Desert Mix method and using City staff. Ms. Valenzuela recommended Flint Street between Hill and Adobe be paved to complete the Street. Adobe is also a paved street. Mr. Rubel stated the only streets being considered are existing paved streets. Discussion ensued regarding having a sample one block of desert mix with burns, gutters and curbs on flint Street between Main and Spring Streets. Mr. Rubel stated he will be planning to develop a precise plan for Lakeshore Drive with two lanes going each way. It was recommended to have a row of trees in the middle as a median. Mr. Trevino stated he would like to see a report on each street with the type of improvement proposed, estimated cost and reason. It was suggested to add the type of street in the report also. Mr. Knight stated he would like to have a sample showing the difference between Slurry Seal, Chip Seal along with the Desert Mix. ADJOURNMENT Council concurred to adjourn the study session meeting at 7:05 p.m. /. JOH G. UNSWORTH, MAYOR City of Lake Elsinore Attest: DEBURAH A. HA RINGTON, CIT LERK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JUNE 9, 1983 CALL TO ORDER The Study Session of the City Council was called to order by Mayor Unsworth at 7:15 p.m. RDI i CAI 1 PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, UNSWORTH ABSENT: COUNCILMEMBERS: VALENZUELA Also present were: Interim City Manager Trevino, Finance Director Ronnow, City Clerk Harrington, Ray Nelson, Delores McDaniels and Helen Schoolcraft. STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Mr. Ronnow recapped the June 1st Budget Study Session with discussions ensuing regarding the Vehicle List and Vehicle replacement funds. Mr. Nelson stated he did not put any vehicles on the list which were considered surplus. Mr. Nelson stated he would like to see the Vehicle Replacement Fund re-instituted so that when surplus vehicles come available, the funds would be available for their purchase. Council concurred to set up a vehicle replacement fund. Transit System Budget Mr. Ronnow reviewed the proposed bug et and proposed buses and routes. It was mentioned that there may be a three bus route in the not to distant future taking into consideration the new hospital. Mr. Torn stated he would like to see the bus system marketed. Ms. Daniels stated approximately 57% of the existing route is in the County. Mr. MacMurray felt that Butterfield Square at Riverside Drive could be a potential bus stop for new riders. Mr. Torn suggested leasing a spot for $1.00 per year. Ms. Daniels mentioned the Adelfa Area has poor ridership at this time, the roads are narrow, trees need to be trimmed and water is constantly running on the Street. Discussion was led on the existing routes and if any changes are to be made, they can be made by the Board. Discussion was led on the need for additional bus stops. Planning and Delores can work together on projected new developments and conditioning bus stops where feasible. It was suggested to work-with the School District on placement of bus stops. Mr. Torn asked if there was a vehicle available for a commuter run such as to Corona on a subscrition basis. Delores stated there has been some. interest in a commuter run to Corona and possibly to Orange. Mr. Torn suggested placing an ad for the commuter rune. and experiment with it. The drivers fare would be free for driving. Council concurred this would be a good program. Mr. Unsworth suggested staff work with the newspaper to have a questionairewhich can be answered by the residents of the Valley. Discussion was led on leasing a portion of the LETS Yard for School Buses. Mr. Nelson stated the yard may have to be revised for this purpose. Discussion was led on other City owned property adjacent to the yard. Mr. Trevino stated Planning is working on putting together a list of City owned property. Council concurred to have Mr. Trevino work with the School District on the leasing of the LETS Yard. Discussion also ensued regarding the LETS buses parking at the City Yard. Mr. Trevino will be checking with other agencies to see what salaries are paid to boardmembers, directors and staff. and report back. Personnel Mr. Ronnow reviewed the personnel section of the budget. Mr. Torn asked where the City was in doing the re-classification study. Mr. Trevino reported only the clerical section has been done. It was discussed that the Maintenance Worker, Water Utility Worker, Senior Maintenance Worker and Meter Readers have not been done to date. Ms. Schoolcraft stated she has done job descriptions in the past. Mr. Trevino recommended doing the job descriptions in-house and verify what the employee does. ~~ Page two City Council Study Session Minutes June 9, 1983 STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Personnel - Continued. Council asked to have the new Memorandum of Understanding to be a comprehensive one. Discussion ensued to transfer the previous Water Account Clerk to the Public Works Yard. It was stated the New Account Clerk will be half-funded by the City and half-funded by CETA. City Clerk Ms. Harrington reviewed the proposed City Clerk's Budget recommending a new position be established for a Central Filing Clerk or Records Manager. Council concurred it was a necessary position and added $18,500 into the budget. Council discussed the proposed upcoming November Election and concurred to transfer $2000 from Election Expense to Capital Outlay for aMini-Computer. Discussion ensued regarding the proposed relocation of the Water Department and City Clerk's Department. Council concurred to continued-the relocation of offices in order to obtain additional information regarding the vault doors. Mr. Torn will be contact Mr. Porter regarding declaring the City Treasurer seat vacant. ADJDl1RNMFNT Council concurred to adjourn the Study Session Meeting at 10:38 p.m. • ~~~ JO N G. UNSWARTH, MAYOR C TY OF LAKE ELSINORE ATTEST: 'D~ORAH A. HARRI G CITY RK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CONFERENCE ROOM 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JUNE 15, 1983 CALL TO ORDER The Study Session of the City Council of the City of Lake Elsinore was called to order by Mayor Unsworth at 5:43 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: MAC MURRAY Also present were: Interim City Manager Trevino, Finance Director Ronnow, and City Clerk Harrington. STUDY SESSION FOR FISCAL YEAR 1983-84 BUDGET Mr. Ronnow recapped the previous study session. Mr. Ronnow asked the Council if they had any information regarding a contract with the Boy Scouts regarding their use of a City building. Mr. Torn thought it was a contract through the Lions Club. Staff will look into the matter Mr. Trevino verified that the previous Account Clerk in the Water Department would be transferred to the Public Works Department. The Mosquito Abatement Program was discussed under Public Works Department with $12,000 being appropriated for the program. Mr. Unsworth volunteered to train the employee :on mosquito abatement procedures. Finance Department Discussion ensued among the Council and staff regarding the proposed Account Clerk II. Mr. Trevino stated this position would be partly funding by CETA and the City. Mr. Trevino stated he will be receiving a status report on the water department. Council led discussion on upgrading the existing position from an Account Clerk I to an Account Clerk II. Mr. Trevino stated he would like to put the position at 45.5 Step "B". Mr. Torn was concerned about morale of the other employees in upgrading this position. Council discussed appropriating 1/3 of this salary to the different enterprise funds, water, trash and sewer. Mr. Trevino was asked to check the existing Memorandum of Understanding regarding existing personnel applying for the position. City Attorney Mr. Ronnow reported the City Attorney has asked for an increase in his hourly rate from $60 to $65 an increase in the retainer fee from $510 to $700 per month., however stated he could decrease the car allowance down to $40.00 per:month.. Council concurred to continue this account to see what the cost-of-living will be. Non-Departmental Discussion was led on the Janitorial Services for City Hall. Background history was given regarding the existing services and charges. Mr. Trevino will be checking on the existing contract and time period. The spreading of effluent was discussed and suggestions were made by Mr. Torn to .`' develop a Eucalyptus Farm which would use more underground water. Council concurred to continue this subject until more information is brought out about the Sewer Treat- ment Plant. Council discussed the need to add additional funds for miscellenous City Hall repairs. It was suggested that different legislators should be contacted regarding obtaining State and federal Flags. Mr. Torn suggested the Telephone System in City Hall ,should be upgraded. Mr. Trevino was asked to do an analysis of the existing system. Police Protection Council concurred to delete the $5000 for the Public Safety Committee and add $5000 for one-half of the D.B.A. cost of the Downtown Patrol. Page two City Council Study Session Minutes June 15, 1983 STUDY SESSION FOR FISCAL Police Protection - Cont Mr. Torn stated he would It was discussed that if until the June Election. General Discussions YEAR 1983-84 BUDGET -Continued. inued. like to see the Police and Fire Issues on the April Ballot. any fees can not be collected until after June, then wait Staff will be looking into Mail Ballot Elections. Mr. Knight reported the Jubilee Committee will have money left ,over from the Centennia Celebration to put towards the 1988 Celebration. Council discussed .signing a contract with the Committee for the next celebration. Discussion was led on the Chamber of Commerce rehabilitating the building without the written permission of the City. Mr. Trevino is to prepare a letter to the Chamber of Commerce for Councilmember Knight to deliver. Disaster Preparedness Ms. Valenzuela felt the City could have a better program and get further if it were run strictly by the City. Ms. Valenzuela felt there should be practice session for all types of disasters. Ms. Valenzuela would like to know where the three required phones would go in case of an emergency. Councilmembers Torn and Valenzuela will be meeting with Walt Abraham's Office to discuss the benefits the City would lose if go with or without the County. Councilmember Torn suggested adding $1,000 to Travel and Training in this account. Discussion ensued regarding the need for generators for City Hall, City Yard and Sewer Lift Stations in cases of emergencies. It was suggested that letters be sent to the Elemen~ry and High School District to encourage them to have stand-by generators also in cases of emergencies. Refuse Mr. Ronnow reviewed the proposed Refuse Budget and ;answered questions of the Council on the budget. Chamberh of Commerce It was decised that the Chamber of Commerce budget would be discussed at a future Study Session. Mr. Trevino will ask for budget of funds to be used and financial statements.. Mr. Torn felt the City is paying for maps and not having any control over the maps. ADJOURNMENT COUNCIL CONCURRED TO ADJOURN THE STUDY SESSION MEETING AT 9:10 P.M. ~C/ti /rria JO G. UNSWORTH,'MAYOR CITY OF LAKE ELSINORE ATTEST: ~ B RAH A. HARR ON, C CLERK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JUNE 22, 1983 CALL TO ORDER The Study Session of the City Council was called to order at 8:11 a.m. by Mayor Unsworth. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: MAC MURRAY Also present were: Interim City Manager Trevino, finance Director Ronnow and City Clerk Harrington. STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Mr. Ronnow asked the Council for clarification on the agreement for janitorial services. Mr. Trevino gave Council a copy of the Scope of Duties for the janitorial company. Council asked staff to formalize the agreement with a review period clause. Council concurred that the City Manager would be in charge of the jani- torial services. Mr. Knight stated that if the Jubilee Committee is going to have some of the same problems in obtaining funds from staff for the 1988 Centennial Celebration, that the Committee keep their own account so that the money is available at any time. Mr. Torn asked what happens if there is not a councilmember on the committee for the 1988 celebration. Mr. Knight felt the committee should not have to come to the City everytime they need money. Discussion was led on the Council receiving copies of minutes of meetings of the Jubilee Committee. Mr. Knight stated he would make sure the Council starts to receive copies of the minutes. Council concurred that the Jubilee Committee would place their funds into a Committee checking account. Mr. Torn suggested staff obtain the cost of six new generators for budget purposes. The cost may be considerably less, however, it would be safer to obtain the higher figures. Council concurred to place six generators into the budget. Senior Citizen Budget Mr. Torn pointed out this service is County residents as well. Mr. Unswo requested be put on the surplus list concurred. Council concurred to put Senior Budget, $8500. This will not Senior Coordinator. provided not only to City residents but to ^th suggested the file cabinet which has been unless it is needed immediately. Council the Senior Home Repair Program under the place any additional responsibility on the Council asked the Senior Coordinator to provide the Council with copies of the monthly calendar of events. City Council Budget Discussion ensued regarding the Miss Lake Elsinore Pageant and the fact that many of the girls selected in the past have not been from within the City limits of Lake Elsinore. Ms. Valenzuela stated the Pageant is open to all the girls at the High Schbol, not being restricted to within the City limits. It was suggested that the money be allocated to the Miss Lake Elsinore Pageant with the stipulation that the funds be granted if the girl selected to represent Lake Elsinore is from the cor- porate city limits. Council discussed the lack of coordination between the City and the Chamber of Commerce on the promotional brochures. Council indicated they would like to have input on the preparation of the brochures. Council discussed the working relation- ship between the City and the Chamber. Councilmember Knight stated he cannot Page two City Council Study Session Minutes June 22, 1983 STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET - Continued. City Council Budget understand the concept of the Chamber and their working relationship with the City. He suggested, in order to establish better relations between the City and the Chamber, that he be removed from the committee because he does not go along with what the Chamber states is their responsibility and their method of operation. Mr. Knight requested the Council remove him as the Chamber Representative. Mr. Torn commented that the city is not run in any type of programmed manner. There are no goals and we don't have a budget to meet those goals. This year we have a maintenance budget with some capital addendum to the budget. Mr. Torn stated that if any of the events sponsored by the Chamber are major promotional events, then there should be a way to figure out what the return to the City is. The City is contracting with the Chamber of Commerce for a product and the City does not have any control of the product. There should be back-up information on the costs of parades and information explaining why one parade is more expensive than another. Ms. Valenzuela felt the size of the parade and the time of year in which they are scheduled is a major factor in the cost of the parades. Council concurred to ask the Chamber of Commerce for breakdowns on the cost of events. The breakdown should include the total cost of each event and the City contribution. Council concurred to place $12,750 into the Council budget for the Chamber of Commerce, of which $6,000 is to be designated for fireworks. The next Budget Study Session will be held on June 27, 1983, at 5:15 p.m. in the City Council Chambers. ADJOURNMENT Council concurred to adjourn the Budget Study Session at 10:10 a.m. ~~~,,, ~/~ 2'~.f-vim JO' G. UNSWORTH, MAYOR CITY OF LAKE ELSINORE ATTEST: D ORAH A. AR INGT01, CITY ERK MINUTES .CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL -,CITY COUNCIL CHAM$ERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA MONDAY, JUNE 27;1983 CALL TO ORDER The Study Session of the City Council was called to order at 5:37 p. m. by Mayor Unsworth. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were Interim City Manager Trevino, Finance Director Ronnow and City Clerk Harrington. ' STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET City Council Budget Council discussed setting aside funds to acquire the property behind the Railroad Depot on Graham Avenue. The majority of the funds will be used for planning. Mr. Trevino suggested .doing a Specific Plan on the Project. Council recommended $5,000 be allocated from the. City Council and $5,000 for the Redevelopment Agency. Sister City Program: Mr. Torn suggested the City become involved in a Sister City Program. Council concurred to appropriate $2,500 for seed-money for the program. Dial-a-Ride Program: Mr. MacMurray asked if the City has looking into a Dial-a- Ride Program. It was suggested that a program could be looked into whereby tickets could be purchased from a local Cab Company and funds appropriated through the different transit agencies. Newsletter: Mr. Knight stated he has not seen a newsletter produced from the City. Mr. Unsworth felt that the newsletter could be done in conjunction with the Chamber of Commerce Newsletter Funds were continued into the upcoming fiscal year. Conference Room Furniture and Phone: Council discussed the need for a conference with chairs and a direct phone line for the Council to call out on. Mr. Knight. suggested he may have a table for the Council to use as a conference table. Mr. Trevino suggested appropriating $1,000 for chairs. Mr. Knight will check on the availability of the table and report back to the Council. Council concurred to appropriate $1,000 for conference room chairs. City Manager Budget Mr. Trevino asked this budget be continued to a later date. Council concurred. Community Center Mr. Trevino reported that Penny Williams has received a 1etterfrom the Park & Rec. District which indicates that the City gave them permission to use the facili"ty on Friday, Saturday and Sundays. If the City should want to schedule an activity in the center during these dates, permission would be necessary from the Recreation and Park District. Discussion was led on the control and liability of the Community Center. Mr. Unsworth stated the YMCA may be bringing a proposal to the City Council to build a Racketball Court at the Community Center Site with the City to receive a percentage of the profits and a possibility of a swimming pool. Discussion was led on Swick Park, with Mr. Trevino stating the City will be applying for a grant to upgrade the park. Discussion ensued on the lighting of the park and the maintenance of the fields. Mr. Trevino stated the transformer out at the fields was able to handle the lights at the fields, however after other equipment such as microwaves and other kitchen appliances were added, it overloaded-the system. Page two Study Session Minutes June 27, 1983 Community Center - Recreation Facilities - Continued. Ms. Harrington suggested for the scheduling while conducted at other local appears to be used total scheduling of Swick Park scheduling. the Council look at a comprehensive program for Swick Park looking at the upgrading. There are adult programs being facilities because Swick Park is not available. The Park ly by the Little League. Discussion ensued regarding the and the part that Ms. Richie and Mr. Salgado play in the Ms. Valenzuela stated she would like to see Yarborough Park upgraded for use by the Community. Mr. Torn stated at one time there was a committee which consisted - of the City,. School District and Recreation and Park District. This committee would meet and schedule all of the facilities. Mr. Unsworth stated there is a person, Ed Rowe, who would like to take care of Swick Park and turning on and off the lights. Mr. Rowe would like to be compen- sated $200 per month for this. Mr. Torn stated he would like to see staff contact a .ballpark expert regarding the ball fields. Council concurred to budget $200 for three months and have a job description developed with a list of duties for Ed Rowe. This item will be brought back to the Council for action. It was stated that there is a problem with people parking there boat and trailers in the Swick Park parking lot. Discussion was led on establishing policies and procedures for the Community Center as well as the Swick Park Fields. It was stated that the Little League would be exempt from paying fees for the fields during the day and the Adults would be charged $10 per hour with a $100 deposit. Discussion was led on.eliminating one exit sign in the Community Center where the handicapped Restrooms are located and locking the door. Mr. Unsworth stated the Lobby Restrooms would need to be revamped to accommodate the handicapped. Redevelopment Budget Council concurred to change Objective No. 200, Downtown Specific Plan to Downtown Revitalization in the same amount of funds ($15,000). Council concurred to eliminate A.B.C. Heritage Access Easement Agreement in the amount of $40,000. General Discussions Mr. Ronnow reported that the Street Lighting District consultants reported the - assessment revenue to be $60,000 for lighting, $55,000 for landscaping.- The city will need an additional $37,000 revenue tp add to the existing $78,000 estimate. Mr. Ronnow reported that Mr. Nelson recommends an electrician study the actual requirements. New prices for diesel powered generators, with 12 hour .fuel supply and trailer mounted: 50 KW - $15,700, 140 KW - $30,000. 20-50 KW generators may be available at surplus. Additional Study Session Set Council concurred to set two study sessions on the budget for Tuesday, July 5, and Thursday, July 7, 1983 at 5:15 p.m. ADJOURNMENT Council adjourned the Study Session at 8:13 p.m. ATTEST: },(7HN G. UNSIJORTH, MAYOR CITY OF LAKE ELSINORE ri~/iy/ DD RfARRINGTON, TY CLERK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH P1AIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JULY 7, 1983 * * * * * * * * * * ,r * * * * * * * * * * * * * * * * * * * * * CALL TO ORDER The Study Session of the City Council was called to' order by Mayor Unsworth at 5:23 p.m .: ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: MAC MURRAY Also present were: City Manager Trevino, Finance Director Ronnow and City Clerk Harrington. STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Mr. Ronnow recapped the June 27, 1983, Study Session of the City Council. The following is the recap. 1) Per Street Lighting District consultants, assessment revenue to be $60,000 for lighting, $55;000 for landscaping. Need additional $37,000 revenue to add to existing $78,000 estimate. 2) Generators - Discussions with Ray Nelson and prices of new generators as follows:. 50KV - $15,700, 150KV - $30,000. Council concurred to budget $15,700 for one 50KV generator.. Mr. Nelson will be checking with surplus on purchasing generators. 3) Add $5,000 to Council budget and' $5,000 to Redevelopment for "Railroad Property Revitalization Specific Plan". No Change. 4) Add $2 ,500. to Council budget as seed money for International and/or National Sister City Program. No Change. 5) Add $1,000 for conference room .chairs. Mr. Knight stated the table he intended to loan to the City was not large enough to be utilized as a conference table. Council concurred to set aside $1,000 for tables a.nd chairs. 6) Community Center -.add $600 for three months to hire Swick Field Maintenance Supervisor. Council concurred to delete the $600. Mr. Trevino stated this would be covered in the Swick Park Rehabilitation Grant. Council concurred to review the list of pending items from previous Study Sessions. May 9th, 1983 Study Session 1) Consider doubling Sewer CIP Fees (Additional $143,750) and Other CIP Fees (Additional $172,500). Council concurred to double the fees. 2) Increase Engineering overtime by anticipated developer requirements with off- setting fees increase. Mr. Trevino reported that the City Engineer has put in a request for additional engineering staff. Mr. Trevino suggested the department be reviewed and decisions made after that time. Mr. Trevino stated there is a person working part-time and he would like to see made permanent. Mr. Rubel has suggested two staff are needed, one to work in the office; one to work outside. Council concurred to hire one employee at $1328 per month with fringe benefits. Council concurred to increase the engineering staff by anticipated developer requirements. with offsetting fees increase. 3) Approve Public blorks Administration and Engineering personnel requests based on mini-committee study. Councilmembers Torn and Valenzuela will be meeting with Mr. Trevino to review the needs of the Engineering and Public ldorks Department and reporting back. Page two City Council Study Session July 7, 1983 STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET - Continued 4) Establish policy for Management personnel course reimbursement. Mr. Torn asked Mr. Trevino to set up a policy for course reimbursement. Mr. Trevino stated he is not in favor of courses that are not job related. Mr. Trevino felt employees who are reimbursed for courses taken should 6e required to put in a certain amount of time on the job. Mr. Trevino will look into what other cities' policies are on reimburseable classes or courses. Council concurred to take the word "Management" out of course reimbursement. May 25th, 1983 Study Session 1) Revise Resolution 81-92 Salary Schedule a. Code Enforcement from Schedule 47 to 43.5 b. Remove Refuse Worker Mr. Trevino explained the steps of the Code Enforcement Officers and stated the City no longer has Refuse Workers. Ms. Harrington suggested the entire Salary Schedule be revised to put the salaries more in-line. Mr. Trevino stated this could 6e dohe in conjunction with the reclassifications. 2) Compare lease vs. purchase of radios. Council concurred that the radios should be purchased out-right. Council discussed which departments have use of the handi-talkies. 3) At end of sessions, consider vehicle and equipment replacement reserve. Council concurred to discuss this at the end of the sessions. June 1st, 1983 Study Session 1~ Feasibility of sewer meter regarding Rightway Chemical Company Mr. MacMurray stated the best way to meter the dumping site would be with a flow meter. Council concurred to meter the dumping site. Mr. Trevino was directed to get the information from Mr. MacMurray on how it works. Ms. Valenzuela stated at the July 6, 1983 meeting of the Park Board, the Board stated how disgraceful the fields were at Swick Park and that they, the Park Board, should appropriate funds to get the fields fixed. Ms. Valenzuela stated the Park Board is writing the City and County a letter demanding the developers fees and the areas set aside for parks be turned over to them according to the Quimby Act. General discussion ensued among the City Councilmembers regarding the need for a cooperative relationship with the Park Board and, the possibility of the City allocating funds to withdraw from the Park District. Councilman Torn stated his opposition to the withdrawal from the District. City Clerk Budget Ms. Harrington reported at the last City Council meeting, the Council took action to place the City Treasurer Position Issue on the November Ballot. Ms. Harrington asked the Council to re-instate the $2100 originally needed for the budget back into Communi y Election Account. Council concurred to place $2100 into the Gity Clerk's Election Account for the November Bal}ot issue. Budget Session Meeting Date Council concurred to set a meeting date for the next Budget Study Session on Thursday, July 14th, at 5:15 p.m. ADJOURNMENT Council concurred to adjourn the Budget Study Session at 6:55 p.m. ~~ ~ J0 N G. UNSWORTH, MAYOR C ty of Lake Elsinore ATTEST: ~~~~L MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JULY 14, 1983 CALL TO ORDER The Study Session of the City Council was called to order by Mayor Unsworth at 5:30 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC HURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Trevino, Finance Director Ronnow and City Clerk Harrington. STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Mr. Ronnow gave a recap of the July 7, 1983, City Council Study Session on the Budget. Unfinished or Pendin Items Mr. Trevino reported that C.E.T.A. will not fund one halfi of the position of Water Account Clerk II. Mr. Trevino asked the Council to consider funding that position full-time. Council concurred to allocate $7142 for the Account Clerk II position. Council concurred to increase the City Attorney's wages from $510 to 700 for his °etainer; $60 to $64, hourly rate and reduce the ear allowance from $50 to $40 per 9onth. Mr. Trevino stated he had a conversation with Mr. Unsworth regarding the Mosquito Abatement Technician. Mr. Trevino suggested the Council authorize him to advertise for this position in the Sun Tribune. Council concurred. Mr. Trevino stated he is going to be coming back to the Council to enact an Ordinance fora Sewer Hook-up Fee of $1500.00 and a one-time fee of $300.00 per connection for single-family dwellings. The $300 will be for the sewer plant expansion. Mr. Torn stated he does not see a Tax Allocation Measure proposed. Mr. Torn recommended a $1.2 million bond issue be put in under Redevelopment. Council concurred to put in $25,000 for underwriting costs. Mr. Torn stated he would like to see the Redevelopment Agency pay back the General fund with the remainer to go towards street paving. Mr. Trevino and Mr. Ronnow were directed to work together in the preparation of a Pass-through Agreement for the Butterfield School Classrooms. Council discussed the Lakepoint debris Clearance proposed in the budget for $9,500. Ms. Valenzue1a recommended the hook-ups located on the property should be removed, stored and possibily put on the Surplus List. Council concurred to break at 6:45 p. m. -"ouncil reconvened at 6:52 p.m. ity Manager Budget Mr. Trevino stated he would like to fill the vacant position of Senior Administrative Assistant but with the title change of Assistant to the City Manager. Mr. Trevino gave a brief explanation of some of the duties the Assistant to the City Manager would be responsible for. The position would have a range of 58A, $23,534 with $7,060 in benefits for a total of $30,594. This would be a new position. Council concurred to place an Administrative Assistant under Redevelopment with a range of 51A for $16,729 plus benefits. Council concurred to upgrade the Redevelopment Steno-Clerk to Administrative Secretary with a range of 46.5C which would be $14,814 annually plus benefits. Page two City Council Study Session Minutes July 14, 1983 STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET - Continued. Mr. Trevino requested the Council consider giving Mr. Ronnow a step increase at this time to 58. E, because of the fine work he has been doing. Council concurred. Ms. Valenzuela stated she felt the Finance Director and City Clerk should attend the Annual League Conference. Council concurred to add additional funds for the conference to the Finance and City Clerk budget. Council discussed the City Manager's car and the need to have it repaired or the engine converted to a gasoline engine from a diesel engine. Council concurred to allocate $1500 for the engine conversion. Council concurred to increase office furnishings to $1500 for the office. renovation. Council .concurred to reduce the Professional and Special Services account in the City Manager budget to $3500. Mr. Ronnow asked the Council to have their individual capital projects list ready for the next City Council Study Session. Mr. Torn stated he would like to see the channel acquisitions continued and asked staff to have information regarding the Regional Treatment Plant and if any funds are going to be allocated. ADJOURNMENT Council concurred to adjourn the Study Session of the City Council at 7:53 p.m. ,~ ~ __' J0~ G. UNSWORTH', MAYOR CI Y OF LAKE ELSINORE ATTEST: DEBORR I CI MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS ', 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA MONDAY, JULY 18, 1983 CALL TO ORDER The Study Session of the City Council was called to order by Mayor Unsworth at 5:36 p.m. ani i roi i PRESENT: COUNCILMEfABERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSIdORTH ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Trevino, Finance Director Ronnow and City Clerk Harrington. STUDY SESSION REGARDING FISCAL YEAR 1983-84 BUDGET Mr. Ronnow read a report to the City Council regarding financial year 1983-84 cash. Mr. Ronnow stated the Council is at the point where they must make decisions to prioritize Capital Projects. Because of the anticipated bond issue in Redevelopment and subsequent repayment of debt to the General Fund, the ending cash balance for 6/30/84 appears healthy, barring unforeseen short-falls in Revenue Sharing or State Subventions. Mr. Ronnow stated the following specifics have already been deducted to arrive at the ending balance of $623,447: , - 1. Reserves for future years have beerrset aside totalling $199,679 in the General and Weed Abatement funds. 2. Collier Avenue project money of $70,000 remains in reserve. 3. $51,750 is already set aside for Parks projects. 4. $38,000 City match for Railroad Canyon is available. 5. $43,414 in Article 8 funds are reserved for streets projects. 6. $75,000 is reserved for 20% low/moderate income housing in Redevelopment. 7. $729,414 will be available from the bond proceeds for street paving City-wide, and other site improvements in the project area. 8. The Association package amounting to $92,651 has been calculated and deducted. Based orn uncertainties of the State budget ,Revenue Sharing and the regional plant, the Council might do well to reserve the bulk of this money -until mid-year. Loss of Revenue Sharing, though not a major concern to other associates would amount to $195,000. Mr. Ronnow can see the City losing up to $95,000 in subventions based on letters from the League or the Legislature. Total loss in these two areas could amount to $290,000. Mr. Trevino stated the Council may wish to set aside some money for the Regional Sewer Treatment Plant. Ms. Valenzuela asked Council to consider expansion of the police protection. Mr: Trevino stated he was told by Capt. Thompson, Sheriff Department, that he was worried about the level of police protection the City is presently contracting for. Capt. Thompson feels an additional 40 hours is needed. Mr. Trevino stated he could get .a cost sheet on the. increase in cost. Mr. Torn felt this should be a high priority. Mr. Ronnow stated the present rate is $33.65 per hour for a car and deputy. Mr. Trevino stated he was going to suggest allocating $150,000 for the Regional Sewer Treatment Plant, however this could be cut in half and the remaining $75,000 could be allocated for additional police protection. Council concurred to add $70,000 for additional police protection. __ . ........................ . __ Page two - , City Council Study Session July 18, 1983 STUDY SESSION REGARDING FISCAL YEAR 1983.-84 BUDGET - Continued. Discussion ensued regarding the capacity of the Well and what the estimated costs would be to run the well. Mr. Unsworth stated that E.V.M.W.D. could have a valve available to the City for water in case the City needed additional water. Capital Projects Mr. Torn stated he would like to see the Well on-line. Council concurred to .put the well on-line. Mr. Torn stated he would like to see the Council continue the acquisition of the Channel Property. Mr. Torn would like to see $100,000 appropriated .for this project. Council concurred. Ms. Valenzuela recommended the Council look at the Mosquito Abatement during mid-year budget for possible continued funding. Mr. Torn stated he would tike to see staff put in the raised dot reflectors in the streets, more specifically the heavily travelled. roads and intersections. Discussion was led on placing blue dots to mark fire hydrants. Council discussed the need for providing handicapped curbing at intersections. Mr. Trevino stated hand icapped curbing is now a requirement for all new tracts. Ms. Valenzuela stated she would like to see the carpet in City Hall replaced. Mr. Trevino stated he has a plan on getting new carpet and will report back at a later City Council Meeting. Ms. Valenzuela recommended City Hall Back Parking lot be paved. Mr. Trevino suggested putting this on the street program. Mr. Torn suggested allocating funds from the .Fire Safety Capital Improvement Fees for afire truck. Mr. Torn stated he would like to see restrooms at Swick and Yarborough Parks, using the same type of equipment that is at the City Park, Institution Equipment. Mr. Unsworth recommended that the restrooms at the Community Center be revit lized Discussion was led among the Councilmembers regarding the lighting of Machado Tennis Courts and what help the City could provide to the Tennis Patrons.. Council concurred to take a break at 7:25 p.m. Council reconvened at 7:55 p.m. Mr. Ronnow stated the City must hold a public hearing on Revenue Sharing before the Budget can be approved and suggested the Council hold the public hearing on August 9, 1983, the Budget could be continued from July 26, to August 9, 1983. ADJOURNMENT Council concurred to adjourn the Study Session at 8:07 p.m. if1 1~/~a-w-v,/ J~IiN G. UNSWORTH, MAYOR City of Lake Elsinore ATTEST: ~~i~1f./l~/~Yl~i~l DEB A A. ARRIN TON, Chi CLERK MINUTES CITY OF LAKE ELSINORE STUDY SESSION OF THE CITY COUNCIL CITY COUNCIL CHAMBERS 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JULY 27, T983 CALL TO ORDER The Study Session of the City Council was called to order at 5:30 p.m. by Mayor Unsworth. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were City Manager Trevino and Finance Director Ronnow. BUDGET - FISCAL YEAR 1983-84 Personnel Reorganization Mr. Trevino reported his recommendations for various personnel changes as follows: 1~ Eliminate the position of Community Development Director. 2) Separate the Public Works Department from the Engineering Department. 3~ Create the position of Superintendent of Public Works, with Pat Rogers assuming this position. The Superintendent will take full responsibility as head of Public Works with no direct line responsibility to the Director of Public Works, except on inspections. 4~ Hire one trainee to assist Pat Rogers in Public Works. 5~ Norm Rubel to retain the title of Director of Public Works and City Engineer. As Director of Pu61ic Works, he would be responsible only for final inspections of Public Works projects and for reports to City Council. 6) The Engineering Department would include Norm Rubel as City Engineer, John Reily as Associate Engineer and an Engineer Technician.. This department would continue to perform all normal engineering functions and would include the Wastewater Treatment Collection System as well as the Water System and Meter Reading. 7~ The Planning Department will include a City Planner and one Associate Planner. 8) Senior Maintenance Worker Carl. Jones to be re-classified as foreman in charge of streets. The various divisions of the Public Works Department inc}ude: ~ 1~ Streets - maintenance and repair, signs, traffic and signalization, ~ 2) Parks - maintenance and_tree trimming, 3~ Inventory Control/Weed Abatement, 4) Garage - Equipment maintenance. ~ Each of these divisions will have a permanent crew and foreman dssi;gned. A Foreman would be in charge of Parks, Trees and Weed Abatement. Carl Jones would be the Foreman in charge of Streets. Garage functions would be handled by the .Chief Mechanic, Ray Nelson. Roy Horstman would manage Inventory Control. Mr. Trevino stated that these changes would spread out the duties more equitably and allow the senior employees to take charge of the various functions. Page two Council Study Session July 27, 1983 Council discussion ensued with Mr. Torn suggesting hiring a serviceman for the City Garage to do minor servicing to city vehicles, possibly at night, leaving the mechanics free for more extensive maintenance and repair. This position could be filled through the assistance of CETA. Salary range for the position of Superintendent of Public Works was discussed. ~4r. Ronnow stated the range should be from $2010 per month to $2443 per month. Council concurred to start. this position at $2010 per month with an increase in six months. Mr. Ronnow stated that the proposed personnel changes would require an additional expenditure of approximately $5,354. Budget Re-Cap Mr. Ronnow reported that, at the beginning of the last study session, there was a cash balance of $623,447. During that study session there were additional appropriations recommended which have resulted in a current projected cash balance of $241,641. Discussion followed on the final Cash Flaw Projection Chart which reflects a cash deficit in the General Fund of $47,436. Mr. Ronnow clarified various aspects of the report and how certain figures were arrived at. He explained that the purpose of the cash flow analysis chart was to eliminate deficits in the individual funds and recommended handling the deficit in the General Fund by covering it-with a loan from another fund rather than making budget cuts at this time. Comments were made regarding the sizeable developer fees which. th.e City has collected recently.. Mr. Unsworth commented that Riverside County i projected as one of the major growth areas in the state. Hopefully, the City can project a continuing increase in developer fees during the coming year which. would help to offset any budget deficits. Mr. Torn commented that, at a recent conference in Monterey, all indications were that building would continue in the foreseeable future and that the Administration would be doing everything possible to stimulate the economy and provide more money for local development. However, budgets which are being approved at this time should be°considered tentative through the first quarter of the year,_and until .October, we can assume there will be very little aid from Sacramento. He stated there is a bill pending in Sacramento which would put a one-year moratorium on all redevelopment projects as of December 1, 1983 and another which would severely limit the area which can be included in a redevelopment project. This would curtail the development of large tracts such as ABC Heritage and therefore, limit income which the City anticipates. Council concurred to schedule a quarterly budget review in October in order to re-evaluate the overall financial outlook and make. necessary adjustments to various funds. Mr. Ronnow recommended covering the estimated General Fund deficit with a loan of $28,000 from the Street Projects account and the balance from the Sewer CIP Fund. He suggested that the balance of the Sewer CIP Fund be added to the reserve for future years. Council concurred.. ADJOl1RNMFNT Council concurred to adjourn the study session at 7:05 p.m. ATTEST: f ~'< DEBORA.~ INGTON, CI CLERK JO}yN G. UNSWORTH, MAYOR CI Y OF LAKE ELSINORE Respectfully Submitted, Jo Ann Money, Recording Secretary MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 16, 1983 The Study Session of the City Council was called to order by Mayor Unsworth at 6:30 p.m. PRESENT: Council members: Knight, MacMurray, Torn, Valenzuela, Unsworth ABSENT: Councilmembers: None Also present was City Manager Robert Trevino. SUBJECT: Community Services Organization -Presentation by Peggy Lakey Ms. Peggy Lakey presented a proposal to Council requesting the City of Lake Elsinore sponsor a volunteer Service Organization to promote recreational and educational activities throughout the community. She also presented a calendar of programs which could possibly be scheculed throughout the year. The organization would work in cooperation with other local organizations and make use of existing city facilities. Also, Ms. Lakey would like to initiate a live video community calendar to ^be broadcast prior to the-City Council and Park and Recreation Meetings. She has discussed this program with Liz Davis of Channel 3 who is eager to meet regarding a format for such a program as a community service. Ms. Lakey requested the City contribute to the beginning budget in order to get the program started and thereafter, the program should be self- supporting., She feels the merchants in the community would donate various items such as food, prizes, etc. in order to offset the cost of the events. Also, using City facilities where fees could be waived would help a great deal in keeping down the costs. Council discussion followed on various aspects of the proposal. Mr. Trevino suggested that he meet with Ms. Lakey to define the goals of the organization and put together dollar figures and bring a full report back to Council. Council concurred. The meeting was adjourned at 7:00 p.m. ~~ J N G. UNSWORTN, Mayor Respectfully submitted, , MINUTES ..CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE .130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, AUGUST 24, 1983 .The Study Session of the City Council was called to order by Mayor Unsworth at 4:00 p.m. PRESENT: Councilmembers: Knight, MacMurray, Torn, Val enzuela, Unsworth ABSENT: Councilmembers: None Also present were City Manager Trevino, Attorney Gene Nazarek and City Clerk Money. SUBJECT: Regional Sewer Plant - Agreement With EVMWD This study session involved discussion of the regional sewer plant and problems with the proposed agreement between the City and Elsinore Ualley Municipal Water District. It was agreed that the City has no desire to own, operate or maintain the sewer plant. Therefore, consensus was that the best way to proceed would be to have EVMWD purchase the existing City sewer plant and collector system and be totally responsible for its operation and maintenance. The City would have no involvement in sewers. Bob Trevino was instructed to have the Engineering Department prepare a preliminary appraisal of the fair market value of the existing plant, land and improvements and the collector system. Bob Trevino and Gene Nazarek will meet next week to work out the figures involved in this project. John Unsworth and Howie Torn will arrange a meeting with representatives of Elsinore Valley Water District and make an informal presentation of the proposal. If EVMWD is interested, then the City can obtain a professional appraisal and proceed with drafting of the agreement and the final details of the transaction. ADJOURNMENT The meeting was adjourned at 5:02 p.m: ~~ ~ JO G. UNSWORTH, MAYOR CI Y OF LAKE ELSINORE Respectfully submitted, J NN MONEY, CITY CLERK MINUTES .CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, AUGUST 24, 1983 .The Study Session of the City Council was called to order by Mayor Unsworth at 5:05 p.m. PRESENT: Councilmembers: Knight, MacMurray, Torn Valenzuela, Unsworth ABSENT: Councilmembers: None Also present were City Manager Trevino, Attorney Gene Nazarek and City Clerk Money. SUBJECT: Recreation Mr. Trevino presented a proposal from the Chamber of Commerce. The Chamber would like to move from their present headquarters at the Railroad Depot to the Lake Community Center. They would maintain only a small office at the Depot for information purposes. If this is acceptable to the City, Chamber would agree to manage the Community Center and the kitchen facility for the senior citizens. They would not be responsible for organizing recrea- tional programs.. Chamber would also like to request that they be allowed to conduct Bingo games at the Community Center. Council discussion followed regarding the pros and cons of the Chamber moving to and managing the Center. Consensus was that the City deny the request. John Unsworth stated that if the YMCA is no longer going to be considered to schedule and conduct recreational programs for the City, then the City should hire their own person to run the Community Center and organize recreational programs for the community in the Center. .This person could also be responsible for scheduling of the parks, ball fields and all City facilities. We have tried working with other agencies and it has not worked out. The community is badly in need of recreational activities. Mr. Unsworth suggested approaching Len Kaiser who is no longer employed by the YMCA, to see if he would be interested in working for the City, in charge of all recreational activities. Council concurred to have Mr. Trevino contact the Chamber of Commerce and inform them that their request is not feasible. Al so, Mr. Trevino will contact Len Kaiser and Mel Haller, who has also had a great deal of exper- ience in Recreation, and discuss the possibility of hiring one or both of them to organize City recreational programs. All,l(111RNMFNT The meeting was adjourned at 6:35 p.m. fi/• ~~~sc-~-a JQI-IN G. UNSWORTH, MAYOR CITY OF LAKE ELSINORE Respectfully submitted, ANN MONEY, CITY CLERKC~~~ MINUTES JOINT STUDY SESSION CITY COUNCIL/PLANNING COMMISSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 30, 1983 CALL TO ORDER The Joint Study Session of the City Council and Planning Commission of the City of Lake Elsinore was called to order by Mayor Unsworth at 7:05 p.m. Present: Councilmembers: Knight, Torn, Valenzuela, Unsworth Commissioners: Barnhart, Dominguez, Saathoff Absent: Councilmembers: Mac Murray Commissioner Washburn arrived at 7:25 p.m. Commissioner Steed arrived at 8:05 p.m. Also present were: City Manager Trevino, Assistant to City Manager Norton, Finance Director Ronnow, City Engineer/Public Works Director Rubel, Superinten- dent of Public Works Rodgers, Senior Building Inspector Frazier and City Clerk Money. Mayor Unsworth stated that this meeting had been requested by the Planning Commission in order to establish better communications .and coordination between .Council, Planning Commission and City Staff. BUSINESS MATTERS 1. Zoning Commissioner Saathoff asked for clarification on which takes precedence, the existing zoning ordinance or the General Plan. Mr. Trevino stated that the existing zoning ordinance needs to be re-written to conform to the General Plan. This will be accomplished once the reorganization of the Planning Department is complete, approximately four to five months. In the meantime, according to State law, the General Plan takes precedence over the zoning ordinance. Each development must be reviewed on an individual basis and the ultimate decision on zoning and density matters rests with the City Manager. 2. New Conditions of Approval Mr. Saathoff requested that Planning Commission be advised when additional conditions are to be required of developers. There has been a breakdown in communications recently regarding the issues of signalization and street lighting as requirements oh certain projects. Commission needs to be advised of these things prior to hearing. 3. Design Criteria Mr. Saathoff suggested that developers of commercial projects should be made aware in the early stages of the project, when a certain architectural design or motif is to be required. In some cases, a developer has proceeded through most of the phases required and finally comes to the Design Review Board where he is informed of-the design requirements. Mr. Trevino stated that once the staff reorganization is complete, many projects will not have to go to the Design Review Board but will be handled by staff. Design requirements should be provided for large commercial developments at the early stages of a project and should be adhered to more strictly. This should help to speed up processing of applications. Page two Joint Study Session Minutes August 30, 1983 BUSINESS MATTERS -"'Continued 4. Processing of Applications Mr. Saathoff commented that in some instances, applicants do not receive staff recommendatiohs until the day of the Planning Commission meeting. Many times the application has to be continued to the next meeting in order to give the applicant time to review the requirements. Lengthy discussion ensued regarding possible changes in deadlines and con- sensus was that it is the applicants responsibility to pick up their agenda packet in time to review the recommendations. The applicant should be given a disclaimer at the time of submittal stating they can pick up their informa- tion on Friday afternoon, giving them ample time to review the recommendations prior to the Planning Commission meeting on Tuesday. 5. Uniform Numbering of Conditions Councilman Torn suggested that staff reports going to Planning Commission and Council should have a consistant format. Every application has standard re- quirements and these should have the same condition numbers every time. Special conditions are added on an individual project basis. Example - Street Lighting would be Condition No. 6 on all projects. 6. Pre-Development Meetings The suggestion of pre-development meetings for major developments was discussed. Meetings could consist of City Staff, Planning Commission and a representative .w,from City Council. Consensus was that these meetings would be beneficial only in the case of major developments such`as a planned community, which would have a major impact on the Valley. 7. Signalization and Lighting Requirements Commissioner Barnhart asked for clarification on Signalization and street lighting requirements. Does the 'Grandfather Clause' apply? For example, Stater Brothers and Vons Shopping Centers on Mission Trail have been in existence for some time. P1cDonalds and the Mobil Station came in later but are required to pay for Signalization and street lighting, when ih fact, the burden of_traffic has been there due to the older shopping centers. Mr. Trevino stated that the so-called 'Grandfather Clause' does apply in this case. The existing shopping centers are in and they do not have to pay for signalization and lighting. 8. Growth Philosophy After considerable discussion it was felt that the City should strive to maintain controlled growth. Quality projects should be encouraged and pro- cedures should be reviewed to assure that applications are processed as quickly and efficiently as possible. 9. Signs and Billboards Commissioner Washburn discussed his feelings regarding commercial signs in the community. The overall aesthetic values of a community should be more important than a few commercial projects. He feels that the City should re-examine the existing Sign Ordinance. Also, we need to develop a policy regarding billboards along the freeway. Mr. Torn commented that these are a more temporary problem. Billboard signs can be amortized over a period of time and then eliminated. -Signs along the freeway are not a problem, they encourage people to get off the freeway. Once traffic is on City streets there is no need for a forrest of signs. 10.. Follow-Up Commissioner Dominguez requested that a follow-up procedure be established when Planning Commission makes recommendations to Council. He would like to be informed as to .what action is being taken. Also, the Planning Commission would like to receive copies of City Council minutes. Page three Joint Study Session Minutes August 30, 1983 BUSINESS MATTERS - Continued 11. Abandoned Vehicles Mr. Dominguez stated that there are many abandoned vehicles in various parts of the City.. These are not being picked up within a reasonable time after they are reported. Mr. Trevino stated that we need to review our existing contract with City Auto Company. The vehicle abatement contract will be coming up for bid in a few months and hopefully this problem can be eliminated. 12. Code Enforcement Mr. Trevino reported on the reorganization of the Code Enforcement Department. Code Enforcement will be under the Planning Department and the administration of Business Licenses will be under Mike Norton. This separation of duties will result in maximum efficiency within the department. An organization chart will be prepared when all reorganization is completed. 13. Downtown Parkin Commissioner Steed asked whether the Code Enforcement Officer would be author- ized to enforce time limits on downtown parking and be allowed to issue parking tickets to violators. Mr. Unsworth stated that according to Captain Thompson of the Sheriff's Department and the City Attorney, Code Enforcement Officers can be given authority to issue parking tickets. However, the final decision rests with the City Manager. 14. General Plan Amendment Mr. Torn commented on the fact that there is a General Plan Amendment meeting coming up in November. He asked if suggestions from the general public would be welcomed or only City sponsored changes. Mike Norton reported that changes which will be discussed at the meeting have come about through projects which staff has been involved in. When an item is brought to their attention which needs to be changed on the General Plan, it has been noted. These are the changes which will be proposed at the meeting in November. Consensus was that there should be a joint study session with Planning Commission and City Council prior to the General Plan Amendment meeting, in order to get input as to the most critical areas which need to be amended. Mike Norton was instructed to schedule a joint study session prior to the General Plan Amendment Meeting in November. ADJOl1RNMFNT The Joint Study Session was adjourned at 8:42 p.m. ~arl~i.~-.. ~ G~~c~tnr-v~.^-~i. JO N G. UNSWORTH, MAYOR Respectfully submitted, ANN MONEY, CI Y CLERK MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, OCTOBER 18, 1983 CALL TO ORDER The Study Session of the City Council of the City of Lake Elsinore was called to order by Mayor Unsworth at 7:08 p. m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Trevino and City Clerk Money. DISCUSSION ITEMS 1. Traffic Problems Mayor Unsworth opened the discussion regarding traffic problems on Lakeshore Drive. Suggestions were made to place 'No Parking' signs on one or both sides of Lakeshore Drive. Bo b. Trevino and staff will research this project and bring a report back to Council. 2. Lakeshore Clean-Up Mayor Unsworth suggested that in order to solve our Lakeshore clean-up problem, perhaps we could hire hourly workers to work Monday through Friday cleaning up week-end trash from the Lakeshore areas, including private property. It was determined that an ordinance must be enacted before property owners can be charged for clean-up. A suggestion was made to check into the possibility of using Community Service Workers, people on probation for minor violations. Staff will follow-up. 3. Parking Control Officer Council discussed the possibility of hiring a person to issue citations for parking violations in the downtown area and also in shopping center parking lots, in the handicapped areas. Need to determine costs in- volved, salary fo.r hourly worker, vehicle, etc. Staff to research and follow-up. 4. Traffic Violations Patrol Unit It has been suggested to Mayor Unsworth that there is a need for a special patrol unit assigned to issue traffic tickets for moving viola- tions. The main objective would be to improve traffic safety, however, it is estimated that the City could issue approximately $200 per day in traffic fines for speeding on Riverside Drive alone. This revenue could be used to implement the program, pay the officer's salary and casts of vehicle and maintenance. The Sheriff's Department would con- tinue to respond to crime calls. This could be done under our current contract with the Riverside County Sheriff's Department. Staff will follow-up. 5. Neighborhood Watch Program_ Mayor Unsworth announced that Ron Bryning, retired Riverside County Deputy Sheriff, has agreed to be in charge of scheduling the Neighborhood Watch Patrol units. Also, the Neighborhood Watch would like to request permis- sion to use the front office at City Hall. They need the radio to main- tain communication with patrol units. Page two Council Study Session October 18, 1983 6. Emergency Preparedness Mrs. Valenzuela reported that she has been attending meetings on emergency preparedness and stressed the need to move quickly in updating our emergency procedures. Our new emergency manual must be completed by November 16, 1983. She emphasized that we cannot count on or wait for Riverside County or San Bernardino for assistance in a major emergency. We must be prepared to act on our own, we could possibly be cut off from outside areas. Districts should be set up on both sides of the Lake, as normal travel and communica- tions could be interrupted. Mrs. Valenzuela is preparing an outline of emergency procedures so that anyone can pick it up and follow it, in case the disaster coordinator is unavailable. Other disaster preparations needed are: a) Establish alternate emergency headquarters away from the downtown area, as it is felt the older brick buildings would not withstand an earth- quake of any magnitude. Alternate headquarters should be in a wood frame type building. Several locations were discussed including the Fire Station and the Sheriff's Department. b) Keys to all City offices and facilities need to be cataloged. Master set will be kept in the key safe in the City Clerk's-office. Other sets will be available at the Sheriff's Department and the Fire Department. c) Sets of emergency forms and papers must be set up in the front office in a file cabinet, where they will be accessible. Also, sets should be available at City Yard and the L.E.T.S. office. d) Large wall maps which include earthquake fault information are needed for emergency headquarters offices. e) Establish locations which can be used as helicopter pads. f) Evacuation procedures and locations must be established. There is a need for two sets of buildings for evacuees, one for families and another for senior citizens. g) Appoint a Deputy City Clerk since the City Clerk lives on the south side of the Lake and could be cut off in case of earthquake. h) Issue Civil Defense cards to employees and volunteers. Personnel should be assigned to designated areas, determined by what area they live in. i) Issue special stickers for emergency vehicles and employees' automobiles for easy identification. Each Council member and city official needs a complete emergency manual, including all necessary forms. These need to be studied so that each person becomes familiar with the material and understands his individual role. Council concurred to schedule another Study Session on Emergency Preparedness once all the paper work and the updated manual are complete. 7. Employee Banquet Mr. Knight suggested Council hold an Employee Awards Banquet on Monday, November 21, inviting all city employees and their spouses. Council discus- sion ensued regarding the type of awards to be given and which employees would receive them. Council agreed that this was a worthwhile function and would boost employee morale and create good Council-Employee relations. Mr. Knight and Mr. Torn were directed to work together and schedule this event. 8. ADJOURNMENT The Study Session of the City Council adjourned at 8:53 p.m. Respectfully submitted, ~ ~ 'Z~~~ ~i ~~w ~, HN G. UNSWORTN, MAYOR J ANN Mf1NFV. f.TTY CL K MINUTES JOINT STUDY SESSION CITY COUNCIL/RECREATION AND PARK DISTRICT CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, NOVEMBER 2, 1983 CALL TO ORDER The Joint Study Session of the City Council and the Recreation and Park District of the City of Lake Elsinore was called to order by Mayor Unsworth at 5:24 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH BOARDMEMBERS: FRY, HALLER, JOHNSON, RALEY ;' ABSENT: COUNCILMEMBERS: MAC MURRAY BOARDMEMBERS: PEARSON, WOOD Also present were: Attorney Gregory Moser, Administrative Secretary Pearson, City Manager Trevino and City Clerk Money. Recreation Alternatives Mr. Trevino opened the discussion stating that for some time there has been discussion regarding the roles of the City and the Park Board and the alterna- tive solutions to our present recreation problems. One suggestion was that the two agencies enter into a Joint Powers Agreement with the City as the lead agency and the Park Board acting as a Commission to the City. Discussion followed with viewpoints being expressed by those present. Attorney Gregg Moser" was directed to draft a sample Joint Powers Agreement for review at the next study session. Council and Park Board concurred to schedule another Joint Study Session for Wednesday, November 16 at 5:15 p.m. ADJOURNPIENT The. Joint Study Session adjourned at 7:08 p.m. 4e~ ~~ "G'Lu.o~, J, N G. UNSWORTH, MAYOR C~TY OF LAKE ELSINORE Respectfully submitted, J ANN MOC TY CLERK MINUTES JOINT STUDY SESSION CITY COUNCIL/RECREATION AND PARK DISTRICT CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, DECEMBER 7,1983 CALL TO ORDER The Joint Study Session of the City Council and the Recreation and Park District of the City of Lake Elsinore was called to order by acting Chairperson Valenzuela at 5:38 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council member Valenzuela. ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MAC MURRAY, VALENZUELA, UNSWORTH BOARDMEMBERS: HALLER ABSENT: COUNCILMEMBERS: TORN BOARDMEMBERS: JOHNSON, PEARSON, RALEY, WOOD Also present were: Administrative Assistant Jack Fry, City Manager Trevino, Administrative Secretary Pearson and City Clerk Money. RECREATION ALTERNATIVES Mr. Trevino reported that at the last meeting he was instructed to draft a prelim- inary Joint Powers Agreement between the City of Lake Elsinore and the Recreation and Park District, in an effort to provide improved recreation services for the Community. Working with City Attorney John Porter, a preliminary agreement was drafted which would create the Lake Elsinore Park and Recreation Commission. The five Board- members of the Recreation and Park District would serve as the Advisory Commission and the Council would serve as a Board of Governors. Discussion followed regarding main points of the agreement. Consensus was that there were two areas which needed further review: 1) Functions of the Board of Governors needs clarification, 2) Funding and fiscal matters,- need specific guidelines. Consensus was to direct Jack fry to present the agreement to the Park Board tonight at their regular meeting, for their review. Also, attorneys for both agencies should review and-make recommendations prior to drafting of final agreement. ADJOURNMENT The Study Session was adjourned at 6:10 p.m. JO G. UNSWORTH, MAYOR City of Lake Elsinore Respectfully submitted, JO ANN MONEY, City Clerk MINUTES JOINT STUDY SESSION CITY COUNCIL/PLANNING COMMISSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, NOVEMBER 15, 1983 CALL TO ORDER The Joint Study Sessidn of the City Council and Planning Commission was called to order at 6:08 p.m. by Mayor Unsworth. ROLL CALL PRESENT: COUNCILMEMBERS_: KNIGHT, TORN, VALENZUELA, UNS4;ORTH BOARDMEMBERS: BARNHARDT, DOMINGUEZ, SAATHOFF, STEED, 6JASHBURN ABSENT: COUNCILMEMBERS: MAC MURRAY BOARDMEMBERS: NONE Also present were: City Manager Trev no, Assistant to City Manager Norton, City Attorney Porter, City Planner Coreora.n Assistant Planners Fields and Fissori and City Clerk Money. GENERAL PLAN AMENDMENTS Mike Norton opened the discussion stating that the purpose of this meeting is to allow Council and Planning Commission the opportunity to review and discuss proposed amendments to the Lake Elsinore General Plan as submitted by the City Planning Staff. Government Code Section 65361 provides that no mandatory element of a General Plan shall be amended more frequently than three times during any calendar year. As required by law, the first public hearing of the proposed General Plan Amendments by the Planning Commission, will be tonight at 7:30 p.m. Discussion followed regarding timing of study sessions. Consensus was that in the future, study sessions should be scheduled well in advance of the scheduled General Plan Amendment dates, in order to allow ample time to review the proposed amendments. Council and Commissioners agreed there were some glaring omissions to this General Plan Amendment, including addition and amend- ment of General Plan Elements. Suggestions were to add a Disaster Element, an Energy Element and a Lake Perimeter Property Element, as well as to amend the Recreation Element. Staff reviewed the proposed General Plan Amendments to be considered tonight. General Plan Amendment No. 83-1 - Applicant -Butterfield Development Corporation Mr. Trevino reported that General Plan Amendment No. 83-1 is a proposal to change the land use density from 2.0 to 2.5 dwelling units per acre for the Ramsgate Specific Plan Area, North of Interstate 15, East of Highway 74, totaling 1190 acres. The old zoning called for 1 unit per 2 acres, the General Plan specifies 2.0 units per acre. This amendment proposes 2.5 units per acre. The opinion of Staff is that the Ramsgate Specific Plan justifies an increase in one-half unit per acre by granting a "density bonus" for imaginative develop- ment, the preservation and enhancement of public resources and/or provision of public facilities. The Ramsgate Specific Plan represents the most well designed and conceived residential project in Lake Elsinore's history and staff recommends approval of General Plan Amendment No. 83-1. General Plan Amendment No. 83-2 City Planner Jim Corcoran reported that General Plan Amendment No. 83-2 proposes to amend the General Plan Land Use Element from Very Low Residential to High Density Residential for approximately 6.19 acres located on Minthorn Street, approximately 1/2 mile southeast of Main Street. Applicant proposes to construct 60 condominium units. The existing zoning is R-1 and the existing Land Use Designation is Vacant. Surrounding area is Low Density. This proposal would increase the density from 1 dwelling unit per 2 acres to 12.1 - 20 dwelling units per acre. Staff recommends denial of General Plan Amendment No. 83-2. Page two Joint Study Session Minutes November 15, 1983 GEPJERAL PLAN AMENDMENTS - Continued. General Plan Amendment Nm. 83-3 -Applicant Darwin B. Maxson Mike Norton reported that General Plan Amendment No. 83-3 proposes to amend the General Plan Land Use Element from Tourist Commercial to Specific Plan (4.0 Dwelling Units per .acre) for 7.72 acres located at Grand Avenue, approxi- mately 600 feet northwest of the Ortega Highway. The applicant proposes to construct 28 residential units and two commercial structures fronting on Grand Avenue. The subject site is an existing subdivision with infrastructure already in place. The change of designation would allow the City maximum control over the development (i. e. development standards and criteria, types of housing, and energy conservation techniques). It is staff's feeling that this should be a policy decision as to how Planning Commission and Council wants the lake perimeter to be developed. General Plan Amendment No. 83-5 - Applicant William S. Buck Howard Fields, Assistant Planner, reported that General Plan Amendment 83-5 proposed to amend the General Plan Land Use Element from Medium Density to High Density for 4.96 acres located at the southwest intersection of Lincoln and Flannery. The applicant proposes to construct a 104-unit apartment complex. Zoning prior to adoption of the General Plan allowed for 20-21 units per acre. The General Plan changed the density to allow 6-12 units per acre. This created a large inconsistency. After surveying the surrounding land uses, staff determined that higher density designation for the subject area is compatible with existing and surrounding land use. Staff has examined the positive benefits to be derived from General Plan Amendment No. 83-5 and concludes the benefits outweigh the negative effects. Staff recom- mends approval of General Plan Amendment No. 83-5. Consensus of both Agencies -Council to give staff direction regarding setting of future study sessions, in the hope that specific items which were not covered in the General Plan when it was adopted could be discussed prior to the next scheduled General Plan Amendment. ADJOURNMENT The Joint Study Session of the Planning Commission and City Council was adjourned at 7:31 p.m. J~H~F! G. UNSW~RTH, M YOR CITY OF LAKE ELSINORE Respectfully submitted, Ann Money, ity Clerb