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HomeMy WebLinkAbout12/14/2005 PSAC Reports CITY OF LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION AGENDA RON HEWISON, CHAIRMAN RAY KNIGHT, VICE CHAIRMAN WilliAM]. ARNOlD Ill, CDMMISSIONER VALERIE SUND, CDMMl:SSIONER AXEL ZANEW, CDMMISSIONER ROBERT BRADY, QTYMANAGER WWW.LAKE-ELSINORE.ORG (951) 674-3124 PHONE (951) 674-2392 FAX LAKE ELSINORE ClJL TURAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 WEDNESDAY, DECEMBER 14, 2005 6:00 PM If you are attending this Public Safety Advisory Commission Meeting, please park in the Parking Lot across the street from the OJItural Center. This wiD assist us in limiting the impact of meetings on the Downtown Business District Thank you for your cooperation! CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS I A ny person ruishing to address the Pu!dic Safety A ckisory OmnissWn on any mttterput corrplete a request formprior to ~ if the ~ (Corrormts linitai to 3 rrinute5). CONSENT CALENDAR ITEMS AU rrntt:ets on the 0Jnsei1t Calendar are appruud in am m:rion, unless a Omnissioner or any ~ if the public requests separate action on a sprojic aaion. 1. Minutes a. September 14, 2005 b. Novernber9,2005 PAGE 2 PUBLIC SAFETY ADVISORY COMMISSION AGENDA_ DECEMBER 14,2005 BUSINESS ITEMS 21. Shoreline Property Owners Notification Mailing RECOMMENDATION: Approve letter preparation and distribution. 22. Emergency Preparedness Billing Insert, Spring 2006 RECOMMENDATION: authorization. Submit to City Council for expense 23. Public Safely Advisol}' o,mmission Structure and Ordinance Updates RECOMMENDATION: Discuss policy and ordinance revisions related to PSAC goals and governance. OLD BUSINESS 1. Large Parties Ordinance INFORMATIONAL a. Response to citizen request: Deidre Person b. Report on T emecula Glizen's o,lp meeting 12/1/2005 PUBLIC SAFETY SUBCOMMITTEE REPORTS CITY MANAGER COMMENTS PUBLIC SAFETY ADVISORY COMMISSIONERS' COMMENTS ADTOIlRNMENT MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, SEPTEMBER 14, 2005 ************************************************************* CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Lake & Aquatic Resources Director Kilroy. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: City Manager Brady, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis and Office Specialist ISoto. PUBLIC COMMENTS Sally Genco, 15030 Ficus Street, commented that she would like to get a stop sign placed on her street. She stated that she lived down the street from Withrow Elementary. She noted that she had almost been hit, several times, by speeding vehicles. She noted that she had spoken to Traffic Engineer Mackey, who indicated that the City could not put in any speed bumps and that all the signs in the neighborhood were fine. She noted that Mr. Mackey had referred her to attend a PSAC meeting to voice her concerns. Agenda Item No. I ()..." pageLOf~ Page Two - Public Safety Advisory Commission - September 14, 2005 Chairman Hewison inquired if the final response Mr. Mackey had given Mrs. Genco was to attend a PSAC meeting. Mrs. Genco stated that Mr. Mackey referred her to come to the PSAC meeting to voice her concerns and that was the last that she had heard of anything. City Manager Brady inquired on the exact location Mrs. Genco would like the stop sign located. Mrs. Genco indicated the exact location of where she felt the stop sign should be located. Mr. Brady gave an overview ofMr. Mackey's experience and expertise. He stated that if Mr. Mackey had looked and evaluated the site and could not further justify the location of the stop sign, then there may be liability or other concerns to the City. He indicated that he would speak to Mr. Mackey to further inquire on what could be done. Commissioner Zanelli inquired if City Manager Brady could speak to the Police Chief about surveying the area around the elementary school to enforce that people obey the speed limit. Mr. Brady indicated that he would speak to the Police Chief to see what could be done about having officers patrol the area. CONSENT CALENDAR None. BUSINESS ITEMS 21. Lake Inspection Tour follow up tasks. Chairman Hewison deferred to City Manager Brady to introduce the item. Agenda Item No. I a- Page 2- ofl Page Three - Public Safety Advisory Commission - September 14,2005 City Manager Brady deferred to Lake & Aquatic Resources Director Kilroy to give a brief overview of the item. Mr. Kilroy gave a brief overview and description of the item. He noted that during the lake inspection tour he had handed out revisions that were made to the daily lake use pass. He further noted the revisions that were made and what he would like to incorporate in the future. Commissioner Knight noted that the revised color version was more attractive than the original black and white brochure. Mr. Kilroy indicated that he received cost estimates. He commented that it was his recommendation to print the brochure in black and white and place it on blue cardstock. He noted the price difference between brochures printed in black and white versus color. Commissioner Arnold inquired if zoning would be shown on the map of the brochure. He further inquired if the zoning would be more distinguished if the zones were identified by color. Mr. Kilroy commented that too much color may appear to be confusing. He suggested using various emblems that were color coded to demonstrate the zoning of the lake. Commissioner Zanelli suggested having an enlarged photo of the brochure available on various beaches around the lake for people to read. He further mentioned providing Spanish versions of the brochure. He said upon speaking with the City Attorney, the City was not obligated to provide the brochure in Spanish. Mr. Kilroy stated that based upon recommendations from the Civil Grand Jury report, the City had moved toward making a Spanish version of the lake use guidelines and regulations. He stated that he would be speaking to the commission regarding the Spanish version at the beginning of the new year. Agenda Item No. ) tv Page-LOf-2- Page Four - Public Safety Advisory Commission - September 14, 2005 Commissioner Arnold suggested to draft up both English and Spanish versions of the brochure, and it could be decided upon distribution which brochure the individual would need. Chairman Hewison inquired if "wading only" signs had been posted. Mr. Kilroy indicated that no "wading only" signs had been posted. MOVED BY ZANELLI, SECONDED BY KNIGHT AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE LAKE PASS REVISIONS AS PROPOSED. 22. Set PSAC meeting presentations/dates. Commissioner Zanelli indicated that he would like to cover the item of disaster preparedness as a priority. Commissioner Arnold indicated that he would like to place the item of disaster preparedness as a priority. City Manager Brady indicated that the City had a disaster preparedness training program. He noted that each full-time employee of the City is a part of that plan and program. Mr. Brady suggested having a study session where a disaster preparedness presentation could be done. 23.Revised Goals and Obiectives from ioint study session with City Council (8/30/05). Chairman Hewison gave an overview of the revised goals and objectives. After open discussion among the commissioners, Mr. Hewison indicated the areas of goals and objectives that would be covered and the commissioners that would cover them. Agenda Item No. l 0..- page~Of~ Page Five - Public Safety Advisory Commission - September 14, 2005 Mr. Hewison indicated that the Shoreline Safety Plan would be covered by all the commissioners. Mr. Hewison indicated that the Disaster Preparedness Plan would be covered by Commissioner Arnold and Commissioner Zanelli. Mr. Hewison indicated that the Citizen's Action Patrol would be put off to later date to compromise who would be covering the item and when it would be covered. Mr. Hewison indicated that a meeting with the Police Chief and Fire Chief would be put off to a later date for further discussion. Mr. Hewison indicated that the review of City Ordinances would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that establishing a protocol for maintaining updates on previous actions would be covered by Commissioner Arnold. Mr. Hewison indicated that the level of consideration on Community Outreach and Education would be covered by Commissioner Sund. Mr. Hewison indicated that the update report for City Council in December 2005 would be covered by all of the commissioners. Mr. Hewison indicated that the Municipal Code and Ordinance Review would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that the Surveillance Technology Overview would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that the Budget Review would be covered by Commissioner Arnold and Chairman Hewison. Agenda Item Nook PageS Of+ Page Seven - Public Safety Advisory Commission - September 14, 2005 Vice Chairman Knight indicated that the Storm Stadium had two upcoming championship games. He also indicated that Friday night there would be a high school football trophy awarded to either Lake Elsinore High School or Temescal High School and invited the public to attend. Chairman Hewison stated that he was pleased with the way that PSAC and staff were working together. He indicated that he appreciated staffs support. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:10 P.M. RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: FREDERICK RAY, DEPUTY CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. I A- page~of-2- Page Six - Public Safety Advisory Commission - September 14,2005 Mr. Hewison indicated that the Country Club Heights Fire-flow Safety Assessment would be covered by Commissioner Zanelli. It was also noted to have the City Attorney, Planning Commission and Elsinore Water District involved with the item. Mr. Hewison indicated that the area of School Safety would be covered by Vice Chairman Knight and Commissioner Sund. Mr. Hewison indicated that Traffic Safety would be covered by all of the commISSIoners. Mr. Hewison indicated that the survey of PSACs in other cities would be covered by Chairman Hewison and Commissioner Zanelli. CITY MANAGER COMMENTS City Manager Brady indicated that he turned a request over to the Police Chief for a sign with radar that identifies speed on Via De La Valle based on the request that was made at a previous PSAC meeting. Mr. Brady indicated that stop signs at Via Seneca and Summerhill were previously reviewed and considered unwarranted, and therefore signs would not be put at that location. He indicated that he would further inquire on the item if PSAC made a request for him to do so. COMMISSIONERS COMMENTS Commissioner Arnold thanked City staff for the lake tour. He noted that the condition of the lake and shoreline were a lot better than what he had expected. Commissioner Sund indicated that she would like to do more about public relations in an effort to get the public to attend PSAC meetings. Agenda Item NO.~ Pa~elOfL MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, NOVEMBER 9, 2005 **************************************************************** CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by resident Deidre Person. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis and Office Specialist I Soto. PUBLIC COMMENTS Diedre Person, resident, spoke of issues in her neighborhood community. She noted several good and bad points of the City. She also noted several negative experiences she has had within her neighborhood community since she had moved here. Mrs. Person stated that the police presence would detour negative activities. Agenda Item No.lL pageL Of---.L!2 Page Two - Public Safety Advisory Commission - November 9, 2005 Commissioner Arnold noted his concerns with the issues Mrs. Person addressed. He noted that the commission received a weekly report on patrol activity from the police department; he noted that none of the incidents Mrs. Person mentioned were included in the report. Chairman Hewison stated that he spoke to the police station and had given them a copy of Mrs. Person's statement. He noted that the station would look into the matter and would contact him to follow up. Vice Chairman Knight stated that Mrs. Person should not give up on the City. Commissioner Zanelli indicated that he was appalled at the police response from dispatch regarding the incident Mrs. Person witnessed. Chairman Hewison suggested that Mrs. Person pair up with Commissioner Sund to organize a neighborhood watch meeting for her neighborhood community. He noted that he would be in touch with the police station regarding Mrs. Person's concerns and would get back with her once he heard back from the police station. CONSENT CALENDAR None. BUSINESS ITEMS 21. Shoreline Safety Plan Status Report. Lake & Aquatics Resources Director Kilroy introduced and explained in detail the packet handed out to the commissioners that addressed shoreline safety. He further noted suggestions received from the police station. Commissioner Zanelli noted that Mr. Kilroy had done an excellent job. He noted that continuous numbering around the lake was a good idea. Agenda Item No. Jb Page 2-- Of / 0 -- Page Three - Public Safety Advisory Commission - November 9, 2005 Vice Chairman Knight inquired on the cost of a 3-sided sign. Lake & Aquatics Resources Director Kilroy stated that he did not have cost estimates at that time. Commissioner Arnold inquired if the cost to implement any of the shoreline safety plans ideas had been added into the budget. Lake & Aquatics Resource Director Kilroy stated that there was nothing budgeted for the implementation of the shoreline safety plan. He stated he would go before City Council with a recommendation to fund the project. MOVED BY KNIGHT, SECONDED BY SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE PROGRESS REPORT. 22. Protocol for Commissioners. Information/Communications Manager Dennis gave a brief overview of the item. Commissioner Arnold stated that the description of nondiscrimination under "Qualifications; Nondiscrimination; Compensations" in the Council policy manual under "Commission Appointments" did not include creed, and he felt it should be added. He further inquired why cancer was specified under the "nondiscrimination" paragraph. Information/Communications Manager Dennis stated that he was not aware of where this language first originated. Commissioner Arnold also addressed the paragraph labeled "Appointments/Oaths". He inquired why the terms of office were different from the Planning Commission and the Public Safety Advisory Commission. He suggested that the terms in office for both commissions match. Agenda Item No. / b Page ---.2. Of /v Page Four - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison noted that the goals and objectives of the commission would be addressed in an update report that would be presented to City Council in December stating the status of the commission's goals and objectives as well as administrative thoughts relative to PSAC and its' future. He noted that the administrative thoughts he had in mind would encompass the distinction that City Council serve for 4 years, Planning Commission serve for 4 years and Public Safety serve for 2 years. Information/Communications Manager Dennis stated that the purpose PSAC terms were approved for 2 years was due to public participation. He noted that at the time the commission was established it would be representing the eyes and ears of the public at an entry level position for the public to get involved. Commissioner Arnold stated that he had a problem with PSAC having a Conflict of Interest Code that requires commissioners to file a Statement of Economic Interest. He stated that he did not feel that was right since everyone on the commission served at a voluntary capacity and was uncompensated. Information/Communications Manager Dennis stated that commissioners were subject to the provisions of the FPPC in regard to Statements of Economic Interests. Commissioner Arnold stated that in the City Council policy, under "Selection of Chair and Vice Chair" noted that the Chair and Vice Chairman shall be selected upon establishment in January. He stated that if that provision was enforced, the election held in July would be inappropriate. He noted that the Chair position was vacant, however; the Vice Chair position was not. He stated that the election should not have occurred in respect to the Vice Chair position. He stated that due to Conflict of Interest, he wanted to make public that he was Vice Chair. He stated that the reason he was raising the issue was due to the fact that the commission was out of sync with the protocol. He stated that it needed to be resolved. Agenda Item No. )..b pageLof-L!?- Page Five - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison stated that the provision of selecting a Chair and Vice Chair fell under the ordinance that created the commission which did not tie in with the City Council policy. He noted that there needed to be a way to somehow combine the two. Information/Communications Manager Dennis noted that the PSAC had some problems with the original implementation of the change of officers. He noted that there was some language change that was adopted by the City Council to update the code, which has not trickled down to the policy. Commissioner Arnold noted "Meetings Locations and Dates" in the City Council policy manual and how it mentioned all commissions shall conduct regular meetings at least once a month. He noted how there were earlier discussions about changing PSAC monthly meetings to quarterly meetings. Chairman Hewison stated that was another example where the ordinance did not match Council's policy. Information/Communications Manager Dennis suggested putting all the information and recommendations in the form of a memorandum to submit to the City Council who would then direct the City Attorney. MOVED BY ARNOLD, SECONDED BY ZANELLI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO REVIEW AND MAKE RECOMMENDATIONS REGARDING POLICY NO. 200-5A. 23.Large Parties Enforcement and Municipal Code Consolidation. Information/Communications Manager Dennis gave a brief overview of the item. Commissioner Arnold expressed his concerns that there was not a Municipal Code for large parties. Agenda Item No. /10 -" Page~Of Iv Page Six - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison noted Corona's Municipal Code for large parties and the fact that they impose a fee on violators. Information/Communications Manager Dennis stated that the City Attorney made recommendations on consolidating the chapters noted in the staff report. MOVED BY ZANELLI, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO DIRECT STAFF TO PREPARE ORDINANCE REVISION. 24.Shoreline Property Owners Notification. Information/Communications Manager Dennis gave a brief overview and background of the item. Chairman Hewison noted that property owners should be aware of their elevation on the lake. Commissioner Arnold inquired why property owners with an elevation between 1255 and 1265 would be notified of their risk and hazard, he further inquired why property owners with an overall elevation of 1265 and up would not be notified. Information/Communications Manager Dennis stated that the Lake Management Project which was completed in 1995 was designed to handle floods up to the 100-year flood event. He noted the flooding elevation was under 1265. He noted the outflow channel discharges at elevation 1255. He noted that building is currently prohibited under the elevation of 1267. MOVED BY ARNOLD, SECONDED SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO DIRECT STAFF TO PREPARE NOTIFICATION PLAN. Agenda Item No. I b Page~of jf) Page Seven - Public Safety Advisory Commission - November 9, 2005 INFORMATIONAL Chairman Hewison stated that he would like for the items that have been addressed to date to be followed up with by staff, and that updates be given to the commission on action items. Information/Communications Manager Dennis stated that the he would follow up on the items and report his findings back to the commission. PUBLIC SAFETY SUB COMMITTEE REPORTS Chairman Hewison inquired on the status of the ordinance for street parking for RV's, boats and trailers. Commissioner Arnold stated that he was yet to have his joint meeting. He noted that he and the designated commission members did have a structure in the way they should proceed. He stated that would include looking at ordinances of other communities in the area and diagramming what it applied to with vehicles and subject matter covered as well as the provisions and restrictions that apply to them. He stated that the information gathered would be analyzed as to whether or not it fits the Lake Elsinore environment. Chairman Hewison stated that he was comfortable starting on the task of reviewing the shoreline ordinance. He inquired if any of the commissioners would like to participate in that task. Vice Chairman Knight agreed to pair up with Chairman Hewison. Vice Chairman Knight noted that he had received a CD from Chief Fetherolf in regard to surveillance. He noted that surveillance cameras were the answer to graffiti. He noted that the cost factor was an issue. Chairman Hewison noted that he received the police and fire contract and budget . printout from the Administrative Services Director Pressey. He noted that he would be ready to share his thoughts on the subject at the December meeting. Agenda Item NO.JL Page~Of /0 Page Eight - Public Safety Advisory Commission - November 9, 2005 Commissioner Zanelli noted that he had not heard anything back in regard to the fire flow in Country Club Heights. Chairman Hewison noted that he would be attending the Temecula traffic safety meeting. CITY STAFF COMMENTS Information/Communications Manager Dennis commented on the following: 1) Noted the upcoming Grand Prix event and that the fire and police departments were well prepared for the event. 2) Noted the Unity in the Community Parade would be on the 19th C;lnd encouraged the commission's participation. 3) Noted the next PSAC meeting would be December 14th. COMMISSIONERS COMMENTS Commissioner Zanelli commented on the following: 1) Requested that a summary be presented at the next meeting regarding the Grand Prix and issues and problems they had so improvements could be made the following year. Commissioner Arnold commented on the following: No comments. Vice Chairman Knight commented on the following: No comments. Agenda Item No. J /; pageLOf--LE- Page Nine - Public Safety Advisory Commission - November 9, 2005 Commissioner Sund commented on the following: No comments. Chairman Hewison commented on the following: I) He noted that he had put a request in with the City Clerk's office for the November meeting minutes to be processed ahead of the October meeting minutes. 2) He noted City staff did a very good job with Disaster Preparedness. 3) He reminded the commissioners that there would be SEMS training on December 5th and 6th. 4) He noted that a resident had attended PSAC's September meeting, and that he wanted to follow up with her request for a potential stop sign. 5) He noted that last month's meeting presentation from Vector Control went over very well. He noted that it was agreed for the information from that presentation to be put on the City's website. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:11 P.M. RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Agenda Item No. / b . page-1- Of /0 Page Ten - Public Safety Advisory Commission - November 9, 2005 Respectfully submitted, MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: FREDERICK RAY, CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. I b Page~Of /17 CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: SHORELINE PROPERTY OWNERS NOTIFICATION MAILING BACKGROUND Approval ofthis item will authorize a mailing to approximately 359 shoreline property owners and residents along the lake perimeter on the subject of property and water quality protection in the event of lake flooding. A map showing the target properties for this mailing is attached. DISCUSSION As a result of above normal rainfall last year, the lake level rose over twenty feet, catching many property owners and residents by surprise and resulting in flooding of vehicles, storage sheds, and fences. For this reason, the PSAC has recommended sending an annual flood reminder to approximately 359 shoreline property owners and residents. The draft notice is attached. Because a majority oflake front property owners and residents are in the unincorporated area, the mailer acknowledges the County's role in flood prevention and emergency assistance. Staff has provided a courtesy revIew to Wendy Kolk, legislative aid to Supervisor Bob Buster. Staffwill report on any County input at the regular PSAC meeting. Providing written notice to shoreline residents can improve flood readiness and possibly prevent water contamination and submerged hazards that impede the City's efforts to' ensure safe aquatic recreation and habitat for recreational lake users and wildlife. This notice meets a PSAC public outreach goal under Ordinance Number 1116. On approval, the mailer will go out the week of December 19. FISCAL IMPACT Other than an estimated $132.83 in first class postage, there is no direct cost for this notification mailing. Sufficient funding for miscellaneous mail is available in the Public Information postage account. RECOMMENDATION Approve draft notice for distribution by mail. Agenda Item No. '2- I page~of~ l: " ' 'y / / ~ ~ J~ if - ~ h , j -=- :~~~~ /;;/ ;;/ -"~) I(\~l /ii I '-- r""',,~,~ ! ! N A 0 0,25 0,5 I . . . I . . , " f ! ' 'C~"\ """"", · .. ~L ~,t~~s ,"-{ - )\, 1)- -YZ I j~--, T-;( ~~ ~~ 1 Miles 'i '-'n~ r . I Y 1( II ' ~ U Elevation - Approx. 1267 ft. U Current Mailing (359 parcels) ,.~..#... City Boundary _~~"K~ lyr,J~~ r'iftl- 2=1 .~ lM',!e,x ,,<Y"-.>;;,<~ . ~<@ i-=E!Jm~ ( P,{S~~~~f~ . "'~ ~>> (~ifi R /' . ~~~ ~>~'j /0 .JC~. : .. / ". IX ~q"-(~~~~1 1 I \~ / ~. "',~~/ 'r /?? / /(/\ "0( /1 ! 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P l ?, / // <ii.. / ,jO)'''' ~~~~~ ~ ~'O: I=,j~ r I I' '/ Shoreline Property Owners Notification Mailing December 2005 4GDm~1 M~ ;,0._2 ~ 2- ,CJ; ~ ___ Prepared by: C~y of Lake Elsinore EDIT Division December, 2005 Data Sources: County of Riverside GIS C~y of Lake Elsinore GIS Stateplane NAD 83 PUBLIC SAFETY ADVISORY COMMISSION RON HEWISON. CHAIRMAN RAY KNIGHT. VICE-CHAIRMAN WILLIAM J. ARNOLD III. COMMISSIONER VAL SUND. COMMISSIONER AXEL ZANELLI. COMMISSIONER *Mai/ing label count equals 359 (based on distribution to shoreline property owners/ residents on lake perimeter) FROM: LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION TO: LAKE SHORELINE PROPERTY OWNERS AND RESIDENTS DATE: DECEMBER 14, 2005 SUBJECT: SPECIAL REMINDER ABOUT LAKE LEVEL CHANGES AND FLOOD PRECAUTIONS The lake level rose over twenty feet last year because of above normal runoff from winter rains. Many shoreline residents were either unprepared or unaware of potential flood hazards. As a result, vehicles, recreational equipment, storage sheds and fences are just some of the items that became submerged. Emergency sandbagging for both City and County lake front residents was provided. Fortunately, no major flood damage occurred. As seen last year, shoreline property around the lake at elevation 1255 feet above mean sea level, and below, can be vulnerable to flooding when the lake level rises. The Lake Elsinore Management Project, constructed between 1988 and 1995, was designed to conserve water, improve water quality, and reduce flood risk above elevation 1263.3 feet ShorelineOwners_ltrDec05 draft 2a Page 1 of 4 :;l/ 117" ","" 3 ~-"~., (;:"'-'-- r'f~i~<~~fJ=--=-- ,j~.-, City of Lake Elsinore 2005 Shoreline Notice Public Safety Advisory Commission mean sea level. More information about how Lake Management works is available online at www.lake-elsinore.org/pdf/PSAC WEB-BRO.pdf. Benchmark Lake Elevations The table below lists critical lake management elevations lake front property owners and residents should know. 1,267' Minimum fInished floor elevation for construction of habitable structures around the lake within the City of Lake Elsinore limits. Levee elevation. Following floods of early 1980s, and before construction of the Lake Elsinore Management Project, Riverside County put a moratorium on new construction around the lake below elevation 1,265'. 1,265.5' 1 1 Projected maximum flood level at 100 year flood event since completion of Lake Elsinore 1,263.3' 1 1 1,218' Approximate Lake Bottom Sandbag Availability City Residents: During the wet season, free sandbags will be made available to City residents. City residents can pick them up at the City Yard, located at 521 North Langstaff Street. The phone number for Public Works is (951) 674-5170. Sandbags are also made available after normal business hours outside the City Yard entry gate. County Residents: Sandbags may be obtained free of charge at Fire Station Number 11, located at 17643 Brightman Avenue, fronting Grand Avenue, in Lakeland Village. The station phone number is (951) 678-2161, non-emergencies only. ShorelineOwners_ltrDecOs draft 2a Page 2 of 4 ~.,,..., 'I ,"',;<",,;,.1 J-l ._...._..,--..~~ ~ " City of Lake Elsinore 2005 Shoreline Notice Public Safety Advisory Commission Emergency Sandbagging (City and County residents) Should flooding become imminent, the City of Lake Elsinore will coordinate with the Riverside County Fire Department and CDF to place sandbags around shoreline residential structures within the City Limits. For owners of shoreline property in the County, the Riverside County Fire Department can provide sandbags, or when flooding is imminent, may provide assistance with sandbagging around shoreline residential properties. During a flooding emergency, City and County residents should call 911. Water Quality Protection The City and County are vitally interested in preventing pollution of the lake. Household chemicals, automotive fluids, vehicles and motorized recreational equipment may become significant sources of contamination if inundated during flooding. As a precaution, please event you must vacate your home due to flooding. 2. Before the rain season, clear out shoreline storage sheds, fences and motorized vehicles stored close to the lake to prevent potential lake contamination. 3. Keep phone numbers handy for obtaining free sandbags and instructions on proper sandbagging, or when in need of emergency sandbagging of residential structures threatened by potential flooding. 4. Keep informed of daily weather reports and pay attention to rapid changes in the lake level during storm conditions. 5. Don't risk waiting until it's too late to obtain or install sandbags to protect residential structures. 6. In the event of imminent flooding of a residential dwelling, remove vital records, photographs, valuables and essential personal belongings and have a family emergency plan for notifying relatives and friends, if you are required to evacuate. Page 3 of 4 . 'j J-, ......:."'~.~ .'", '"","<I'_,."",-..,,~,-------..-...- E':''''"~ S-- (' .~ b "';. ',,;' ,-'" ShorelineOwners_ltrDec05 draft 2a City of Lake Elsinore 2005 Shoreline Notice Public Safety Advisory Commission Conclusion Remember, if you live in a flood zone, check with your insurance agent to inquire about flood insurance availability and eligibility requirements. Federal Emergency Management Agency (FEMA) maps are available to County residents from the County (phone number ). City residents should contact the City Engineering Department to request FEMA flood maps. The number is (951) 674-3124, ext. 246. For more information about the City of Lake Elsinore Public Safety Advisory Commission, please visit our web site at www.lake-elsinore.org/psac. ShorelineOwners_ltrDec05 draft 2a Page; 4 of 4 ~ I fc ," ".,~ / ~-::'-:-~r- .-"",',:,,, (p ',' " Co :I(''''''',,,,,~-.-,,-.!,,,,,,,,,,, CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: EMERGENCY PREPAREDNESS BILLING INSERT BACKGROUND CR&R, the City's waste disposal company, has agreed to provide space in the Spring '06 quarterly billing for an emergency preparedness brochure to be printed by the City as a public service announcement. Billing inserts reach an audience of approximately 8,000 homes and businesses within the City. DISCUSSION During the November 2nd study session on Emergency Preparedness, it was noted that disaster preparedness literature published by FEMA and the Red Cross might be available to distribute to City residents. Since then, staff has collected several different brochures from these organizations and obtained permission from the Riverside Chapter of the Red Cross to reprint emergency preparedness checklist information as a billing insert. Staff has obtained a quote for graphics design and printing of a customized version of this billing insert, a copy of which is attached. Because the PSAC cannot incur project expenses without first presenting a recommendation to the City Council, design work is pending City Council approval. On approval by the City Council, design will commence and a proofwill be brought back to the PSAC for final review. FISCAL IMPACT None at this time. The total project cost is $3,621.00 for printing 9,000 pieces, a unit price of$0.40. Sufficient funds are available in the Public Information Outside Services account. RECOMMENDATION Place an item on the regular City Council agenda of January 10, 2006 recommending that the City Council consider authorizing design and printing of an emergency preparedness billing insert per the attached quotation, for distribution by CR&R, Inc. in the Spring of 2006. Agenda Item No. L z.... Page L of 2_ Estimate and Confirmation Form TO: DATE: COMMISSIONED BY: ASSIGNMENTTITLE: CLIENT'S P. O. #: Mark Dennis November 21 , 2005 City of Lake Elsinore Emergency Checklist Guide insert piece (please list P.O. #) ASSIGNMENT DESCRIPTION PRODUCTION: Graphics & layout for full color (4/c process) piece, 8.5" x II" in size, similar to City of Lake Elsinore's PSAC piece. Copy supplied by client. One set of minor revisions alloted. Please allow 3 complete working days for Design & Production. All concept work and production proofing provided by email. PRINTING: 9.000 ea. four color 8.5" x II" insert pieces printed on 80# uncoated white offset stock, 7,900 boxed flat and delivered to CR&R with balance provided as letterfold pieces delivered to City of Lake Elsinore. Please allow 6 to 7 working days for printing. COSTS & TERMS Fee payment schedule for this project is as follows... 50% deposit to begin project, and 50% due on delivery of printed material. Sales tax will apply. VISA/MasterCar d accepted. Design & Production fee... 720. Printing Cost... 2641. SubTotal... 3361. Tax... 260. Total... 3621. (Deposit to start $1810. Due on delivery $1811.) ARTWORK TRANSFERRED Artwork will be provided to the client on CD (or PDF format) for their use in ALL MEDIA such as client's website, newspaper ads. magazine publication. public relations and trade uses. consented and agreed to: date Nov. 21. 2005 designer's signature ~ 41'.~L . ~~~~ authorized signature client's name and title start date - Nov. 21. 2005 deadline date for delivery- Dec. 9. 2005 '" f\SHER ( +'t-~ O~,o ~ ~ .... .....c Z ~ '11'" '- ~. ~ ~)- ~~ /1Ir; DES\G" ~~ 26595 Cortrite A venue Hemet, California 92545 Phone: 951-926-4112 Fax: 951-926-4507 email: mark@markfisherco.com , )?-- \0<..,.,'_4 .<>.",.,,,.,I~.._.~,",,,u.( . ........ ... ~.,'. '-;' ,...'R "') .. _' , '--"". ",'~ c..- .... "'~~"'-""''''''--<; ~ "-'-. CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: PUBLIC SAFETY ADVISORY COMMISSION STRUCTURE AND ORDINANCE UPDATES BACKGROUND Proposed structure changes to the governance of the PSAC require revisions to Ordinance 1116, Ordinance 1137 and Council Policy 200-5A. This item is to allow discussion and recommendations of alternative policies to improve continuity of service by modifying the existing PSAC structure. DISCUSSION Currently, governance of the PSAC calls for the reorganization of officers in January of each year (Council Policy 200-5A). Reorganization in January could result in the Chairman andlor Vice Chairman being unable to serve their full annual term(s) as officers before going off the Commission. This is because every year, two or three Commission members' terms will expire. A solution would be to make the annual reorganization of officers coincide with the seating of new (or reappointed) PSAC members in July of the calendar year. A second structural issue is the disparity in terms of office between the Public Safety Advisory Commission (2 year terms) and the Planning Commission (4 year terms). Continuity of service could be improved ifPSAC Commission terms lasted four years, instead of two. FISCAL IMPACT None at this time. RECOMMENDATION Discuss potential changes to policies to address reorganization of officers and PSAC Commission terms of office, et aI., to submit to the City Council for consideration. Agenda Item No. e:2 3 Page ~ Of--!- CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: OLD BUSINESS: LARGE PARTIES ORDINANCE BACKGROUND The PSAC agenda has been modified to include a new section heading "Old Business" for reporting progress on items previously discussed or acted on by the Commission. The Chairman has chosen to include the PSAC's previous Large Parties Ordinance request in order to discuss current status. DISCUSSION Since the November 9 meeting, Chairman Hewison, staff and legal counsel have independently discussed an earlier PSAC request to update the City's Municipal Code to beef up enforcement language for large private parties or gatherings. As previously noted, legal counsel has proposed consolidating this work with planned updates to other special event sections of the Lake Elsinore Municipal Code to present to the City Council at one time. The PSAC's intent is to expedite the adoption of more "forward leaning" enforcement language in the Municipal Code. It has been suggested that any Large Parties Ordinance revisions be unbound from the larger scope of ongoing Code revisions, in order to present a final recommendation and draft Large Parties Ordinance to the City Council. FISCAL IMPACT None at this time. RECOMMENDATION Inquire with Legal Counsel about the proposed draft Large Parties Ordinance revisions and schedule for completion. Agenda Item No. I pageL ofL CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: RESONSE TO CITIZEN REQUEST: DEIDRE PERSON BACKGROUND Attached is an e-mail response from Lt. Ross Koepp, Lake Elsinore Police Department, to Ms. Deidre Person, who attended the November 9 Public Safety Advisory Commission meeting to speak about Auburn Lane neighborhood concerns and a desire to see police staffing increase as the City grows. Ms. Person has indicated she will attend the December 13th City Council meeting to voice support for increasing the level of police personnel serving the City. DISCUSSION It is the policy of staff, the LEPD and PSAC to provide timely customer service. In this instance, telephone and e-mail communication has been established between Ms. Person, the PSAC and the LEPD to follow up on the concerns outlined in writing by Ms. Person. Commissioner Sund has also offered to work with Ms. Person in organizing a successful Neighborhood Watch in the Auburn Lane neighborhood. Also, Lt. Koepp has offered to meet with Ms. Person and LEPD staff on related matters. FISCAL IMPACT None. RECOMMENDATION Receive and file. Agenda Item No. a-. Page~ofL Mark Dennis From: Sent: To: Cc: Subject: Ross Koepp [RKOEPP@riversidesheriff.org] Thursday, December 08, 2005 3:47 PM deidre. person@navy.mil Ron Hewison; Mark Dennis RE: E-Mail Inquiry To: Ms. Deidre Person Fm: Lt. Ross Koepp Re: Re: re: E-Mail Inquiry Dear Ms. Person - First let me apologize for the delay in responding back to your reply. You've raised several issues in your response (below) that I wanted to have the chance to research and address. To more accurately respond, it is important to deal in factual information related to crimes and calls for service rather than generalizations. I think you'd be surprised (given the comments in your e-mail) to know that crime in the City of Lake Elsinore has declined substantially over the last 5 years, with the last two years being relatively neutral/stable. In fact our crime rates were actually lower per capita then some of our near-by cities which are perceived by some to be much more crime-free than the City of Lake Elsinore. However without putting to much emphasis on statistical information, I am a believer that one crime is one crime to many, especially for the victim of that one crime. To that end, I believe it is important to continue to work in partnership with the community to address our community's needs. I think it is important to point out, as you've said, that deterrence is an important factor to crime prevention, however the most successful approaches involve that of the deterrence created by a joint approach by both law enforcement and an active community, rather than one or the other. My understanding is that your initial inquiry related to forming a local Neighborhood Watch program, which is an important first step in this joint approach. As to the adequacy of staffing in regards to the needs of the city, this is more complex than simply citing formulas or ratios. Generally speaking, the National average sought by Police Dept's is a ratio of 1 per 1000. This does not mean that there is 1 officer per 1000 residents on-duty at any given time, but rather 1 per 1000 of sworn officers to provide services to the community. How a Department deploys their resources is a large factor in the impact that the Dept. has on their community's needs or problems. The City of Lake Elsinore has, and continues to subscribe to the 1 per 1000 ratio and has been very supportive of our requests to meet ours, and their needs. Thats not to say that on any given day, when we are busier than usual, that I wouldn't love to have 10 more officers available at that moment. I think it is also important to point out that when dealing with spontaneous crimes of opportunity such as graffiti (vandalism), etc, that we could conceivably have 10 patrol units focusing on a given area to prevent such crimes and yet not catch the perpetrator(s) because of the sporadic and quick nature of such acts. In closing, I'd like to invite you to meet with Sgt Lujan, Dep Rayls and myself if you'd like to discuss more in detail, crime stats in your specific community in relation to the overall city, and the deployment of our resources as it relates to the overall city's needs. If not, but you are still interested in information, or assistance in forming a Neighborhood Watch program, I'd be more than glad to have Officer Beth DeCou get in touch with you. Regards, Ross R. Koepp, Lieutenant Lake Elsinore Police & Sheriff (951) 245-3300 1 0~,~'::~:~1,;~::'-:1'. , ~ PI~n:;:.' 2-. {.,~ .t'lb.! " ~:'\i 0--/ 'tll r '-- >>> "Person, Deidre NAVSURFWARCENDIV Corona JF 30" >>> <deidre.person@navy.mil> 11/30/05 09:40AM >>> LT Koepp, I truly appreciate your quick response to my email. As a member of the military, I understand the commitment and the sacrifices you make daily for the community. As one who also serves, let me first thank you for your service! Deputy Rayls did in fact call me yesterday afternoon and evening at my work number. The return call occurred after my email was sent. I understand that he was out of the office on a well deserved vacation. Perhaps he could ensure his voicemail states he will be out of the office and when he will return. I did not speak to Deputy Rayls yesterday due to my work schedule and received his voice mail yesterday when I returned his calls. I did not leave a message, but will try back again today. I have passed on my home number also to Deputy Rayls which he can reach me at after 5pm. Now my concern as a member of the Lake Elsinore community is the amount of resources the Police Department mayor may not have. Since moving into my house in September 2004 my home has been burglarized, I have seen 3 car accident fatalities on Lake Street, our community (Auburn Lane) has had cars broken into on drive ways (Jan. 1, 2005 & Oct. 31, 2005) and even stolen (Oct 31, 2005) from drive ways. Our community was completely graffiti'ed in 9 areas on (Nov 8, 2005) and we have had our mail boxes broken into several time in the last year. All of these incidents have been reported to the appropriate people i.e. the police, post office and the graffiti removal team. As I stated earlier my number one concern is the resources the police force has. I read in the Lake Elsinore newsletter that 3 additional officers have been added to the force. Is your force large enough to provide adequate deterrence in the community. I realize deterrence is the key to fighting crime. I have called Sgt Heim's twice. The first call was on Oct 5, 2005 to report the need for patrols in our community due to the excessive speeds people drive down Lake Street and our community's entrance road, Orange Grove between the morning and evening hours. I followed up 3 weeks later and left a message without a return call because I did not see any extra patrols nor did my husband who now works from the house full time. On a positive note I did see an officer on a motorcycle on Oct 31, 2005 and Nov. 1, 2005 working a speed trap during the morning rush hour. I do not expect the police force to fix the problems in Lake Elsinore overnight. I now realize after moving here from San Diego that there is a large history of crime, etc in this area. I know the community has worked very hard to change the Lake Elsinore reputation. I am working with my home owner's association and Valeri Sund of the PSAC to start a Neighborhood Watch in our area. This is my challenge to get my neighbors involved to actually do something. Once again I appreciate your email reply and would still like to see more patrols in our community Auburn Lane, located between the intersections of Lake Street/Mountain Street and Lake St and Lake Shore Drive. Deterrence is key! VIR, Deidre Person -----Original Message----- From: Ross Koepp [mailto:RKOEPP@riversidesheriff.org] Sent: Tuesday, November 29, 2005 16:09 To: Person, Deidre NAVSURFWARCENDIV Corona JF 30 Subject: E-Mail Inquiry To: Deidre Person Fm: Lt. Ross Koepp Re: E-Mail Inquiry 2 r:-~'t (;Lr ,i~;~!-_>. ~ Dear Ms. Person - 'l!'MI,f'!:"'" ~~ ~..... ~ I am in receipt of your recent e-mail to Commissioner Ron Hewison and wanted to address your concerns. I spoke with Deputy Rayls and was informed that because of working nearly two weeks straight on recent major city events (GFI and Unity in the Community), he was assigned the last week off to make up for lost time off. He informed me that upon returning to work this morning, he found two messages left on his voicemail since going off work last Monday. He has since returned your call today and left you a voice message. Sgt Heim's primary assignment is as a patrol watch commander (traffic sgt is a secondary responsibility) and as such, he has week days off (including yesterday and today). Though he was off today (returns tomorrow), I called and spoke with him and he advised me that he has spoken with you several times over the last month. Based on your concerns, he generated a traffic complaint, and in fact, the traffic unit has worked speed enforcement in the area of your concern, no less than ten days, as part of our response to your complaint. Sgt Heim related that he did not have any unanswered voice messages on his voicemail prior to going on days off but may have messages from you since which he has not received. He will check tomorrow when he returns. In any case, Sgt Heim said he will return your call tomorrow when he returns to work. I have informed Mark Dennis and Commissioner Hewison of this as well. Regards, Ross R. Koepp, Lieutenant Lake Elsinore Police & Sheriff 3 ~. .". tZ-. ':,,~..~~,i., 1> ...'!:,~ ~--.... t~:;;r;r~ 'I Ci': 51 CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: MARK E. DENNIS, INFORMATION & COMMUNICATIONS MANAGER DATE: DECEMBER 14, 2005 SUBJECT: REPORT ON TEMECULA CITIZEN CORPS MEETING 12/1/2005 BACKGROUND City staff recently attended a public meeting under the auspices of the City of Temecula and its Temecula Citizen Corps. This is to give the PSAC a brief oral summary of this organization and what is involved in administering nearly 400 community volunteers. DISCUSSION Public Works Manager Bill Payne and Information/Communication Manager Mark Dennis attended the December I community meeting of the City of Temecula Citizen Corps, for a special presentation on Hurricane Katrina involvement by TCC citizen volunteers arid specially trained C.E.R.T. program volunteers. Approximately 75 citizens and TCC member volunteers attended the program, which included recognition awards for the outstanding TCC corporate sponsors and citizen volunteer of the year, respectively. The Temecula Citizen Corps is a highly organized and very large group comprised of nearly 400 citizen volunteers, within multiple special geographic district or section areas within the City of Temecula. Literature on the extensive training, drill and practice exercises and volunteer opportunities available through this program is available on their web site, www.TCCteam.org. FISCAL IMPACT None. RECOMMENDATION Receive and file. Agenda Item No. b page~ofL How Do We Prepare? Join the Temecula Citizen Corps! The Temecula Citizen Corps (TCC) was developed to build a well-trained civilian emergency work force. These teams of volunteers will assist local government by responding during disaster situations where the number and scope of incidents have overwhelmed the conventional emergency services. In addition, the TCC will assist in maintaining conventional neighborhood safety year round. Community Strength The Temecula Citizen Corps Council leads the Temecula Citizen Corps Program. The TCC Council is represented by the City of Temecula, Temecula Police Department, Temecula Fire Department, Temecula Valley Unified School District, the American Red Cross, a business representative and a civilian representative from the community. Te Temecula Citizen Corps 117i;etk-1Ie !a; k~fl/g t~ 1/ The TCC is a community-based volunteer supported organization whose goal is to get Temecula neighborhoods prepared for the unexpected--be it a natural disaster or terrorist activity. This program falls under the auspices of the National Homeland Security Department and the City of T emecula. The TCC is a way for you to become involved in the community and make a difference. This program is open to all those who live and work in the City of Temecula and all training is paid for by the City. . If you would like to be a part of this exciting and vital organization, please contact Tee Office Technician, Janet Beauchamp at (951) 699-1473 or go to the City's Website at: http://www.cityoftemecula.org Top Ten Business Tips for Disaster Preparedness 1. Review your business for OSHA compliance (Ex. Where are your fire exitiguishers; how many?, etc.) 2. Develop a bus.iness evacu~tionandlor emergency drill. 3. Assign specific emergecy duties to employees. 4. Consider training teams for response. 5. For security reasons in larger businesses, assign visitor passes and produce a log-in procedure. 6. Assess your business for each natural disaster: flood, fire, earthquake, hurricane, etc. as well as man-made; nuclear, power outages, bombing, checmicaVbiological threats, etc. 7. Assess your neighborhood: What businesses surround yours and can you identify and potential problems that might affect your company? 8. Train employees to have emergency plans in place for their homes areas in the event of a city-wide incident; your employees' attention will be divided from the situation at hand if their focus is elsewhere. 9. Obtain safety and response information for each potential incident at your location (see the websitas addresses on the reverase side of this sheet for further information.) to. DON'T GET COMPLACENT! You don't need to operate your business in a state of emergency to be prepared for one, but don't let your training lapse. Have quarterly drills and fully train new employees for emergency response. b .. CJ.~.1 .:: Have a Plan Prepare Your Business for Potential Disasters Read below for several ways you can prepare your business and your employees for emergencies in the workplace. PREPARE for Disasters - Natural or Terrorist 1 ) ALWAYS plan escape routes from your building for your employees. Review your plan - what happens if employees are trapped on the second story or above? 2) Take a critical look at your heating, ventilation and air conditioning system to determine if it is secure or if it could feasibly be upgraded to better filter potential contaminants, and be sure you know how to turn it off if you need to. 3) Discuss with your staff what to do if your employees can't go home. Make sure you have appropriate supplies on hand. 4) Make a KIT (http://www.ready.gov/make_a_kit.htm/) 5) What should your employees consider when they decide to Stay or Go? (http://www.ready.gov/stayorgo.htm/) DURING an Emergency/Disaster The type of incident will dictate the prioritization of calls by first responders. As a general rule, if you are confronted by an emergency situation, start by calling 911. 1) Listen to your radio or TV - If you hear a siren, turn on radio or TV. 2) Follow instructions of local officials carefully. Your life may depend on it. 3) Shelter-in-place or evacuate immediately if local authorities ask you to. 4) Do not touch, smell or move an agent if found. Call 911 or fire department. 5) Move away from area and help others leave. 6) Stay upwind, uphill or upstream - call 911. 7) Obtain medial attention immediately if affected by a chemical or biological agent Web Links City of Temecula Biological Threat Information Federal Emergency Mgmt. Agency California Office of Emergency Services Riverside County Fire Riverside County Dept. of Environmental Health Riverside County Dept. of Public Health American Red Cross Department of Health and Human Services http://cityoftemecula.org http://www.rivcoph.orglbioter.htm http://www.fema.gov http://www.oes.ca.gov http://www.rvcfire.org/home/ http://www.rivcoeh.org http://www.rivcoph.org http://www.redcross.org http://www.hhs.gov Information compiled and prepared by The City of Temecula, The Temecula Citizen Corps (TCC), Temecula Chamber of Commerce (TVCC) and FLOREAT--Your Strategic ~,~~keting"~~,~~~:~,h ._ F. .....~.,3---.::::':~ . 1.. ';' "'1: Tcd~' Temecula Citizen Corps TEMECULA CITIZEN CORPS Training Requirements PROGRAM ADMINISTRATORS AREA DIRECTORS/SECTION COORDINATORS COURSE: HOURS: Neighborhood Watch Leadership 1.5 Disaster Basics & SEMS for Leaders 1.5 (Included in CERT) Radio Communications 2.0 First Aid/CPR 8.0 CERT (Optional) 20.0 Train the Trainer (Optional) 20.0 TOTAL 13 Required TRACT & BLOCK COORDINATORS COURSE: HOURS: Neighborhood Watch Leadership 1.5 Disaster Basics 1.5 First Aid/CPR 8.0 CERT (optional) 20.0 TOTAL 31.0 TCC RESIDENT VOLUNTEERS COURSE: HOURS: Neighborhood Watch Block Mtg. 1.5 Disaster Basics %i'...-. . .1 ~Jti:';,': ~... C-i~ . Cf_ V<'.~-~,~~ - -<$, u TOTAL 3.0 .........L TCJ~f Temecula Citizen Corps Temecula Citizen Corps AREA DIRECTOR Job Description Mission Statement The Temecula Citizen Corps will establish and maintain effective lines of communication between the City's public safety agencies and the community to promote safety, security and emergency preparedness for the benefit of all residents. Duties & Responsibilities As an Area Director, you are the spokesperson for one of T emecula city sections within the city limits ofTemecula. You report directly to the Program Administrators. .:. Recruit Temecula Citizen Corps Section Coordinators for your area. .:. Assist newcomers to set up meetings within their area when no current section coordinator exists. .:. Keep current in the use and abilities of the radio system for the program. Maintain the radio entrusted to you as directed and immediately advise the Program Administrators of any problems with the system. .:. Maintain an updated roster, telephone and mail listings of all section and tract coordinators in your area and report any changes to your Program Administrator. .:. Attend all scheduled meetings including those with code enforcement, police crime prevention officers and fire department personnel. .:. Attend all required core training. .:. Schedule semi-annual training for all Temecula Citizen Corps volunteer personnel. Specialized officers from the Temecula Police Department and City Fire Department can assist in conducting or scheduling training sessions. Coordinate with Crime Prevention Officer and Police Department Liaison. .:. Attend monthly or quarterly meetings conducted by section coordinators, tract coordinators or block coordinators as deemed necessary. .:. Hold monthly meetings with all section coordinators. If needed, invite all tract coordinators to attend. .:. Ensure all committees for the Temecula Citizen Corps program are filled. .:. Have Temecula Citizen Corps supplies available for all section and tract coordinators. .:. Work closely with police, fire and city officials regarding the Temecula Citizen Corps program. .:. Keep volunteer status of all members current with the Riverside County Sheriff's Department, Southwest Station and your Program Administrator. .:. Continue to promote the Temecula Citizen Corps and encourage enlistment in the program by community members. (Estimated Time Commitment = 15-20 hours/month) t!,~ ".~,".,_:.. ,/J,_ wit\. ".. .' "~':\ii"A~~" ,,_'_ W,4l....~~;,-,.~"~_1 b 9 .'''''''''l TCJ~t Temecula Citizen Corps Temecula Citizen Corps SECTION COORDINATORS Job Description Mission Statement The Temecu/a Citizen Corps will establish and maintain effective lines of communication between the City's public safety agencies and the community to promote safety, security and emergency preParedness for the benefit of all residents. Duties & Responsibilities As a section coordinator, you represent the TCC for one ofTemecula city sections within the city limits ofTemecula. You report directly to the Area Directors. .:. Work with other section coordinators, exchanging information and assisting in problem solving, where necessary. .:. Keep an updated roster of all volunteers in your section and report any changes to your Area Director. .:. Attend monthly meetings with all section coordinators and the program administrators to exchange information, ideas and discuss any problems that may arise. Also plan and coordinate any major events within the city limits. .:. Assist with printing flyers and have new volunteers hand out flyers throughout the neighborhood. .:. Ensure your tract coordinators are accomplishing their duties and responsibilities and assist where needed. .:. Report any stories of interest to the area director for possible placement into the local media. .:. Attend general training when scheduled, for all section, tract and block coordinators. .:. As a section coordinator, you have an area of responsibility, which no only covers the are you live in but also numerous other tract homes and/or apartment complexes within a wide range of the city. Please take the time to drive or walk the route in your section so you can be familiar with your area of responsibility. .:. Work closely with your tract coordinators in your section and get to know each and every one of them. At any given time, you may have 3-5 tract coordinators within your section alone. .:. Do not hesitate to call the area director or his/her designee. .:. Communications between everyone is important in keeping the program active. Check emails regularly and return all phone calls. (Estimated Time Commitment = 15-20 hours/month) A;;ltti;;~i:1 ;rjl\1.,;'Ji~'~J! Pt!J2,,,,...] ... y::::-..., '1 .b \~.._c~....... ,~w.'fO"" "'L Tcd~' Temecula Citizen Corps Temecula Citizen Corp TRACT COORDINATORS Job Description Mission Statement The Temecula Citizen Corps will establish and maintain effective lines of communication between the City's public safety agencies and the community to promote safety, security and emergency preparedness for the benefit of all residents. Duties & Responsibilities .:. All block coordinators report directly to you. You report to a section coordinator. Always follow the chain of command. .:. Ensure sufficient block coordinators are recruited to cover your tract or complex. The normal ratio for a tract is 6-8 homes per block captain; apartment complex is 4-6 apartments per block coordinator. However, these numbers are a guideline only and you may eventually determine yourself how many block coordinators you will need. .:. Maintain your block coordinator listing and recruit and replace when necessary. .:. Attend and conduct training relating to duties and responsibilities for newly assigned block coordinators. .:. Coordinate with block captains to visit new move-ins and introduce new families to the Temecula Citizen Corp program in your area. .:. Ensure block coordinators obtain and maintain a telephone listing of your tract or complex and an updated copy is given to you. .:. Meet with block coordinators at least quarterly for any problem matters, updates or planning of any special neighborhood events (BBQ's, block parties, National Night Out, additional neighborhood meetings to schedule, etc.). .:. Ensure both residents and block coordinators notify you (for information only) of any call- out of sheriff/police/fire services in your area. This would keep you abreast of situation occurring within your area of responsibility. (Estimated Time Commitment = 5-10 hours/month) ""i> , ./.,:..." .b 1 i"'"fig''''' . ....... ...,. ~ "::7',~::;~' C ,-,~ 't:l",,,,,,+!,, ,J r', n...t;;.'!I!!.._...._,....TV. __. ~ ~:.::.,~" . <.....;.:.:..,. '\ - I -T. ,~[-i~ffl Temecula Citizen Corp '-- '-~ BLOCK COORDINATORS eC.l;:; Job Description >"9'''.71'"_ . ~.' ~ ~ ~_ ..... f1J'N":r....,.. ~...,. .F.;#..-+ /,..,...,.r....4~t".,;t L3~4 ' Mission Statement The Temecula Citizen Corps will establish and maintain iffective lines of communication between the City's public safety agencies and the community to promote safety, security and emergency preparedness for the benefit of all residents. Duties & Responsibilities As the block coordinator, you represent the TCC for your group of homes or apartments assigned to you. .:. Attend required training and ensure members in your assigned area are made aware of the training and given an opportunity to attend. .:. You will be assigned a certain number of homes in your tract. This number will be decided by your tract coordinator. .:. You report directly to the tract coordinator of your area. Attend all meetings as necessary. .:. Maintain a telephone listing (tree) of all families assigned to you. .:. Assist tract/apartment complex coordinator in recruiting and assignment of the following positions as needed for your complex/tract: .:. New members .:. Secretarial Duties .:. Vacation home/apartment watch .:. Developing and maintaining block .:. Block parents maps .:. Neighborhood patrol .:. Materials/publication distribution .:. Fundraising .:. Any other areas as deemed necessary .:. Remind members to call law enforcement with concerns - not you the block coordinator or the tract/apartment coordinators. The block coordinator's role is to assist, but not to report all problems to the police department. .:. If a resident calls police, be sure the resident notifies the block coordinator or the tract/apartment coordinator with a case number of the call and a brief summary of the calI if it involves the neighborhood. .:. ill senior citizens and/or neighbors with health problems who need special assistance or attention. During power outages, natural disasters or terrorism, check on them and their families. Find out if a family member is living on a respirator or has other specific health or medication needs, which need immediate attention. .:. Have available emergency telephone listings for families assigned to your area. Advise families to always call 9-1-1 for crimes in progress or life threatening situation immediately. .:. Consider exchanging the following types of basic information with your neighbors: )> Home, work and cellular telephone )> School or day care hours of children numbers )> Who owns dog/cats/animals ~ Number, ages and names offamily ~ Planned vacations (time frame) members or occupants )> Visitors or families visiting )> Work hours )> Scheduled deliveries or repairs (Estimated Time Commitment = 3+ hours/month) t;,~, ]; .................'..... q......-~.. q J~'~'l~~~;;;;~~~:,'_.,,'~__L- h} ~'; .~/ . 1i!i!~_,'.,.-_~'''',.'!-'