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HomeMy WebLinkAbout11/09/2005 PSAC Reports CITY OF LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION AGENDA RON HEWISON, OiAIRMAN RAY KNIGHT, VICE OiAIRMAN WILUAM]. ARNOlD III, CDMMISSIONER VAlERIE SUND, CDMMISSIONER AXEL ZANEW, CDMMISSIONER ROBERT BRADY, OTY MANAGER WWW.LAKE-ELSINORE.ORG (951) 674-3124 PHONE (951) 674-2392 FAX LOCATION: LAKE ELSINORE CULTIlRAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 NOVEMBER 9, 2005 6:00 PM If you are attending this Public Safety Advisoty Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This wiD assist us in limiting the impact of meetings on the Downtown Business District Thank you for your coopemtion! CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS A ny person 'liishing to address the PuhliJ: Safety A drisory O:nnmission. on any rmtter must conplete a request form prior to ~ if the ~ (0Jrmmts 1imi.tRd to 3 rnirrutRs). BUSINESS ITEMS 21. Shoreline Safety Plan Status Report RECOMMENDATION: Receive and file progress report. 22. Protocol for Commissioners RECOMMENDATION: Review and comment on Policy No 200-5A and forward recommendations for expansion, if any, to the City Council for consideration. PAGE 2 PUBLIC SAFETY ADVISORY COMMISSION AGENDA - NOVEMBER 09,2005 23. Large Parties Enforcement and Municipal Code Consolidation RECOMMENDATION: Direct Staff to Prepare Ordinance Revision. 24. Shoreline Property Owners Notification RECOMMENDATION: Direct Staff to Prepare Notification Plan. INFORMATIONAL a. October 8, 2005 Neighborhood Watch Meeting Notes PUBLIC SAFETY SUB COMMITTEE REPORTS CITY STAFF COMMENTS PUBLIC SAFETY ADVISORY COMMISSIONER'S COMMENTS ADJOURNMENT CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: NOVEMBER 9,2005 SUBJECT: SHORELINE SAFETY PLAN STATUS REPORT BACKGROUND Since mid-August, the PSAC has been working with City Staff to implement the "Shoreline Safety Plan" per the recommendations ofthe aquatic safety expert. A tasklist and time line were developed for implementation of key obj ectives. Currently, City Staff is proceeding in a logical and timely fashion to meet the objectives and schedule. DISCUSSION Listed below is the status report for task nos. 1,2,3,9 and 15. TASK-I. Shoreline Zones: · PSAC and City Staff jointly toured the Lake to review potential shoreline designations. · Completed a table depicting shoreline zone delineations, which includes shoreline use designations, location numbering system and color-coded activities permitted in the zone. · Produced a graphic representation and obtained cost estimates for aluminum flag poles for mounting numbered shoreline zone signs and permitted activities signs. · Remaining work includes obtaining final approvals from PSAC, developing a project budget, budget approval from City Council, prepare plans & specifications, public bid process (or in-house) for installation and installation. TASK-2 Lake Schematic of Shoreline Zones: · Created a shoreline zone schematic of the Lake, with legend, to graphically correlate location, shoreline zone numbering and permitted activities. · Forwarded draft versions ofthe shoreline zone schematic and table to Sheriffs Department, Fire Department and Lake Elsinore Marine Search and Rescue for review and comment. · Completed revision of the "Daily Lake Use Pass" to emphasize safety message. · Remaining work includes receiving comments from first responders, creation of safety literature, obtaining final approvals from PSAC, developing a project budget, budget approval from City Council, prepare plans & specifications for signs, public bid process for fabrication of signs and installation. 7-1 '''-'"...~ ,,,,.,.,,,,,,...n~~'.~ TASK-3 Safety Signage: · PSAC and City Staff jointly toured the Lake to review current signage. · Completed draft of "Big Four" safety sign(s) for review by PSAC. · Completed marking all public docks with "No Diving" decal. · Remaining work includes completion and presentation of Lake Signage Program to the PSAC, review and approval of "Big Four" safety signs by PSAC, development of project budget for signage, prepare sign specifications, public bid process for fabrication and installati on. TASK-9 Shoreline Safety Team: . No Progress to date. · Sergeant Mike Lujan has recently been designated the Sheriffs Lake Patrol Sergeant. City Staffwill work with Sergeant Lujan on an implementation safety team plan. TASK-15 Levee System: . Standard Operating Procedures (SOP) were developed during the construction ofthe Levee System, under which City Staff operates and maintains the levee. . The U.S. Bureau of Reclamation conducted an examination of the levee in July 2004 and reported no outstanding or new O&M recommendations. . Recommend PSAC and City Staff review and discuss disaster scenarios and preparedness to establish future direction. A final note, City Staffis meeting with LEMSAR on November 6th and all the Boat Launch Facilities on November 8th to discuss a variety of Lake issues, especially the Shoreline Safety Plan. FISCAL IMPACT None. RECOMMENDATION Receive and file progress report. PREPARED BY: Pat Kilroy, Director of Lake & Aquatic Resources Department APPROVED FOR AGENDA BY: '.', 2l .. ", ',' . ~' , "'''''2-' . -...:.---.. ,,' ~,\,;:;""",.. ,."" . ''''.''';;;':",,-'~';: . f~J',i" 2- ------..,.."'....""'1>'" ~._" _.4 ..... " . CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: NOVEMBER 9,2005 SUBJECT: PROTOCOL FOR COMMISSIONERS BACKGROUND At the October 12, 2005 meeting, the PSAC directed staffto research and prepare written guidelines for Commission members. The City Council is currently updating the Council Policy Manual, of which Policy No. 200-5A applies to all City Commissions and Commissioners. DISCUSSION The City Attorney researched existing policy regarding Commission appointments, conduct, authority and duties. Policy No. 200-5A ofthe Council Policy Manual, which was developed by the Electoral Reform Committee and approved by the City Council last year, is the only policy that addresses Commissions specifically. Expanding this section to include more detail about the roles and conduct of City Commission members is an option the PSAC might recommend to the City Council, ifthe need exists. The City Attorney has been previously tasked by the City Council to draft Council policy revisions and would be responsible for modifying the Commission protocol section at the direction ofthe City Council. FISCAL IMPACT None. RECOMMENDATION Review and comment on Policy No 200-'5A and forward recommendations for expansion, if any, to the City Council for consideration. PREPARED BY: MARK E. DENNIS APPROVED FOR AGENDA BY: ,P$7~0':Z: I &~ ;"1: I'. L... ~"I!' .!> ~ ' .,....,.,...- .~:',~:o, CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: ~ Commission Appointments Polley No. 200-SA Page No.l of 11 I. DEFINITIONS For purposes of this Policy, ~e term "Commission" shall have the meaning set forth below: A "Commission" shall be a regular, ongoing committee, board or commission consisting of members appointed by the City Council. The City Council shall establish by ordinance all Commissions which shall advise the City Council and perform such other functions and duties as prescribed by the City Council. II. BACKGROUND The City of Lake Elsinore currently has two standing Commissions: the Planning Commission and the Public Safety Advisory Commission. The Planning Commission was established pursuant to Lake Elsinore Municipal Code Chapter 2.24 and the Public Safety Commission was established pursuant to Lake Elsinore Municipal Code Chapter 2.26. Within specific areas of responsibility, each Commission serves as an advisory body to the City Council on policy matters or reviewing specific issues as directed by the City Councilor prescribed by law. The Planning Commission is both advisory and regulatory and organized according to the City Code (Ch. 2.24) and State statute (Government Code Section 65100 et seq. and Sections 65300-65401). The City has adopted a City COWlcil Policy Manual which includes City COWlcil Policy Nos. 100-2 (Code of Ethics), 100-3 (Anti-Discrimination), 200-2 (Open Meetings -, Brown Act), and 200-3 (Conflict of Interest) which specified policies are also applicable to all advisory bodies. A copy of these Policies shall be provided to all appointed Commission members. III. PURPOSE To define policies and procedures for the appointment by the City Council of members of Commissions. IV. POLICIES AND PROCEDURES APPLICABLE TO COMMISSIONS A. General: Methods of Selection 1. General. The City COWlcil shall establish a Commission by ordinance which clearly defines the extent of the Commission's ;:sO, 2-- 2- f~'~;~, ~C,f. / 2.-: CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments 'Policy No. 200-5A Page No.2 of 11 authority and the nature of the Council's review of the Commission's action (e.g. de novo or on the record). Appointments shall be discussed and made in open session. 2. Method of Selection. i. Annual List. A list of all regular and ongoing boards, com- missions, and committees whose members serve at the pleasure of the City Council sh~ll be posted on or before December 31 of each year. This list shall be mown as the "Local Appointments List." The list shall contain the following information: a) a list of all appointive terms which will expire during the next calendar year, b) the name of the incumbent appointee, c) the date of appointment, d) the date the term expires, and e) the necessary qualifications for the position. ii. Postinl! of Annual List. The Local Appointments List shall be posted at City Hall and copies shall be available to members of the public for a reasonable fee which shall not exceed actual cost. The Local Appointments List shall also be provided to and posted in the Lake Elsinore Branch of the Riverside County Library located at 600 W. Graham Avenue. B. Qualifications: Nondiscrimination: Compensation 1. Qualifications i. The Ordinance establishing the Commission shall specifY that members shall be at least 18 years of age and such other qualifications as the City Council deems necessary and appropriate. 11. Members of the City Councilor any City Commission are disqualified for membership in any other Commission. No person shall be a concurrent member of more than one Commission; provided, however, that persons serving on multiple commissions as of the date of adoption of this Policy 200-5A shall be exempt from this prohibition. , 'j ~:J;O, 22- ~ 1-;;: - ,.,;,~."' .~ ~>'~'<,/4':\~:'; CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. 200-5A Page No.3 of 11 111. Commission members shall be permitted to retain membership while seeking any elective office. However, members shall not use the meetings, functions or activities of such bodies for purposes of campaigning for elective office. 2. Nondiscrimination. The City Council shall not discriminate in its appointments based on race, color, religion, ancestry, national origin, se". age, se"ual orientation, pregnancy, childbirth or related medical condition, medical condition (cancer related) or physical or mental disability, and the City Council shall comply with Title VII of the Civil Rights Act of 1964,42 U.S.C. ~ 2000, et seq., the Federal Equal Pay Act of 1963, 29 U.S.C. ~ 206(d), the Age Discrimination in Employment Act of 1967, 29 U.S.C. ~ 621, et seq., the hnmigration Reform and Control Act of 1986,8 U.S.C. ~ 1324b, et seq., 42 U.S.C. ~ 1981, the California Fair Employment and Housing Act, Govenunent Code ~ 12900, et seq., the California Equal Pay Law, Labor Code ~ 1197.5, Government Code ~ 11135, the Americans with Disabilities Act, 42 U.s.C. ~ 12101, et seq., and all other applicable anti discrimination laws and regulations of the United States and the State of California as they now exist or may hereafter be amended in connection with such appointments. 3. Compensation. The City Council shall fix the compensation of all appointive Commission members by ordinance or by resolution. 'C. AooUcation/Selection Process 1. A current list of applicants is established each year. Applications may be submitted to the City Clerk at any time between January 1 and December 31. These applications may be considered for various vacancies throughout the year; however, on December 31, any remaining applications of these persons not appointed will be void. In order to be considered in the following year, new applications will need to be submitted starting January 1. During the year, the application process begins for a particular opening when a vacancy occurs due to term expiration, resignation, removal or death of a member. :51). Z- 2-::: .. . ~ IM!- F!ti:;~ ... Lf. O~..! 2- CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. ZOO-SA Page No.4 of 11 2. The application period will nonnally run. for a period of four weeks from the date the vacancy occ.urs. Applications are available from the City Clerk's office. A copy of this Policy shall be provided to all applicants. 3. Applicants are required to complete and return a separate application fonn for each Commission ~ey desire to serve on by the established deadline. Applications sent by fax or email shall not be accepted. The City Clerk shall ~mpile a list of applicants from the applications received (the "List of Applicants"). 4. Incumbents seeking a reappointment are required to complete and file an updated application with the City Clerk by the application deadline. 5. After the deadline of receipt of applications, the City Clerk shall schedule. the matter at the. next available regular Council meeting. All applications received will be submitted and made a part of the Council agenda packet for their review and consideration. 6. Upon review of the applications received, the Council reserves the right to schedule or waive interviews, or to extend the application process in the event insufficient applications are received. In either case, the City Clerk will provide notification to the applicants of the decision of the Council. 7. At least thirty (30) days prior to such date as a vacancy requires filling, the City Council shall appoint a subcommittee of two (2) City Council Members to select appointees from the List of Applicants (as dermed above). 8. The appointment subcommittee members shall evaluate the applications received and may interview all or selected candidates from applications received. After consideration of the foregoing, the appointment subcommittee shall select the candidate(s) it wishes to recommend to the City Council and shall submit a written report to the City Council citing its reasons for selecting the candidate(s) recommended. 9. The selection/appointment process by the appointment subcommittee shall be conducted open to the public. The Y'''::'''. ",c.()L- "L- p~';'~~'?:~~(ir; }. ~-: CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments .. Pollcy No. 200-5A Page No.5 of 11 ,appointment subcommittee shall nominate its selected applicants at a City'Council meeting. A vote will be called for each nomination. Applicants receiving the highest number of affinnative votes from a majority of the council present shall be appointed. 10. Following a Council appointment, the City Clerk shall notify successful and unsuccessful applicants, as applicable, in writing. 11. An orientation will be scheduled by support staff following an appointment (but before taking office). D. Term of omce 1. The term of office for members of the Planning Commission is four (4) years. The term of office for members of the Public Safety Commission is two (2) years. The term of office for members of all other Commissions shall be the term set forth in the enacting ordinance for such Commission. 2. Terms are staggered to be overlapping, so that all terms do not expire in anyone year. 3. If a . member resigns before the end of his/her term, a replacement serves out the remainder of that term. E. Appointments/Oaths 1. The City Council is the appointing body for all Commissions. All members serve at the pleasure of the City Council for designated terms. 2. All appointments and reappointments shall be made at a regularly scheduled City ~ounci1 meeting, and require an affinnative vote of not less than a majority of the Council present. 3. Prior to taking office, all members must complete an Oath of Allegiance required by the Article XX, '3, of the Constitution of the State of California. All oaths are administered by the City Clerk or hislher designee. ":'.J.''''' '2--- L- "':L. ,,",. ..,. . ~ .... ~.-~ ,-.;\~ p~~,," C.' L ?--: .... CITY OF LAKE ELSINORE, CALIFORNIA' COUNCIL POLICY ~UAL SUBJECT: Commission Appointments Pollcy No. 200-5A Page No.6 of 11 4. Appointments made during the middle of the term are for the unexpired portion of that term. F. Conflict of Interest and Disclosure Reauirements 1. A Conflict of Interest Code has been updated and adopted by the City Council pursuant to Government Code Section 87300 et seq. Copies of this Code are filed with the City Clerk. Pursuant to the adopted Conflict of Interest Code, members serving on the Planning Commission and Public Safety Commission are required to file a Statement of Economic Interest with the City Clerk to disclose personal interest in investments, real property and income. This is done within thirty days of appointment and annually thereafter. A statement is also required within thirty days after leaving office. 2. If a public official has a conflict of interest, the Political Reform Act may require the official to disqualify himself or herself from making or participating in a governmental decision, or using his or her official position to influence a governmental decision. Questions in this regard may be directed to the City Attorney. G. Selection of Chair and Vice Chair 1. The Chair and Vice Chair of each Commission shall be selected upon establishment and in January of each year thereafter by a majority of the members and shall serve for one year or until their successors are selected. 2. Eac~ Commission may annually rotate its Chair. H. Meet.ne:s and Officers 1. Ae:endaslNodceslMinutes 1. All meetings shall be open and public and shall conduct business through published agendas, public notices and minutes and follow all of the Brown Act provisions governing public meetings. Special,' cancelled and adjourned meetings may be called when needed, subject to the Brown Act provisions. ~~~;;;::t1 ~!'~i;i1i~O. Z- L- Ma1 7 r:l~. ." (k, CITY OF LAKE ELSINORE, CALIFORNIA " COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. 200-5A Page No.7 of 11 ii, Support staff for each Commission shall be responsible ,for properly noticing and posting all regular, special, cancelled and adjourned meetings. Copies of all meeting agendas, notices and minutes shall be provided to the City Council, City Manager, City Attorney, City Clerk and other appropriate staff, as requested. " Hi. Original agendas and minutes shall be filed and maintained by support staff in accordance with the City's adopted Records Retention Schedule. 2. Conduct and Parliamentary Procedures 1. Unless otherwise specified by State law or City" regulations, conduct of all meetings shall generally follow the most recent edition of The Standard Code of Parliamentary Procedure revised by the American Institute. of Parliamentarians. ~l. A majority of Commission members shall constitute a quorum and a quorum must be seated before official action is taken. Hi. The Chair of each Commission shall preside at all meetings and the Vice Chair shall asswne the duties of the ,Chair when the Chair is absent. 3. Meetine Locations and Dates 1. Meetings shall be held in the Council Chambers or other designated City facilities as noticed. ii. All Commissions shall conduct regular meetings at least once a month. Special meetings may also be scheduled as required by the Commission. iii. Monthly regular meetings shall have a fixed date and time established by the Conunission. Changes to the established regular dates and times are subject to the approval of the City Council. An exception to this rule would include any ~'rLt':~~ .~:~Of ff" I!')."...""..... I"~\'.l' 2-2- C;~ (~. ., CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. ZOO-SA Page No.8 of 11 changes necessitated to fill a temporary need in order for the Commission to conduct its meeting in a most efficient and effective way as long as proper and adequate notification is provided to the Council and made available to the public. 4. Other Rules and Procedures Each Commission may adopt other rules and procedures as it feels necessary to effectively and efficiently accomplish its duties. I. Attendance 1. An Attendance Policy shall apply to all advisory bodies. Provisions of this policy are listed below. i. A compilation of attendance will be submitted to the City Council at least annually listing absences for all Commissions/Committee members. ii. Absences, which result in attendance at less than two thirds of their meetings during the calendar year, will be reported to the City Council and may result in replacement of the member by the Council. iii. Any member who feels that unique circumstances have led to numerous absences can appeal directly to the City Council or appropriate City staff member for a waiver of this policy or to obtain a leave of absence. 2. While it is expected that members be present at all meetings, the chair should be notified if a member knows in advance that he/she will be absent. J. Relationship to CounciL Staff and Media 1. Upon referral by the Council, the Commission shall study referred matters and return their recommendations and advise to the Council. With each such referral, the COWlcil may authorize the City staff to provide certain designated services to aid in the study. t'~;~~~ i&O~ 2-2- J - _. OS; / 2;" "'t,!"'.f\\! 7 .....-~ ,~,,',';1> CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. 200-SA Page No.9 of 11 2. Commissions shall not become involved in the administrative or operational matters of City departments unless speeifically provided in their prescribed powers and duties. Members may not direct staff to initiate major programs, conduct large stUdies, or establish department policy without approval of the City Council. City staff assigned to furnish staff services shall be available to provide general staff assistance, such as prepar~tion of agenda/notice materials and minutes, general review of department programs and activities, and to perform limited studies, program reviews, and other services of a general staff nature. Commissions may not establish department work programs or determine department program priorities unless specifically authorized. The responsibility for setting policy and allocating scarce City resources rests with the City's duly elected representatives, the City Council. ' 3. Additional or other staff support may be provided upon a formal request to the' City Council. 4. The Commission Chair shall act as the Commission's lead representative. Pursuant to Council Policy 400-6, no Commission Chairperson or member shall prepare or distribute an official press release to the media. Commission members may express personal opinions and comments so long as the member clarifies that his or her statements do not represent the position of the C,?mmission . and/or the City Council. K. Council Referrals The City Manager shall transmit to the designated Commission all referrals and requests from the City Council for advice and recommendations. Commissions shall expeditiously consider and act on all referrals and requests made by the City Council and shall submit reports and recommendations to the City Council on these assigmnents. L. Recommendations. Requests and ReDorts As necessary and appropriate, the agenda for the regular City Council meeting will include an item called "Commission/Committee Reports, Announcements and/or Appointments". At this time, Commissions may submit recommendations in writing or reports and may request direction PtJc; riO. LV 2-'2-' 0$ {L- J . ~ ""'....~'lI'. CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. 200-5A Page No. If) of 11 and support from the City Co~nci1. Such requests shall be communicated to the' City Manager in advance so that they may be listed on the agenda. The Council will receive such reports and recommendations and, after suitable study and discussion, respond or give direction. M. Public ADuearance of Commission Members When a Commission member appears in a non.official, non-representative capacity before the public, for example in a Council meeting, the member shall indicate that he or she is speaking only as an individual. If the Commission member appears as the representative of an applicant or a member of the public, the Political Reform Act may govern this appearance. In addition, in certain circumstances, due process considerations might' apply to make a Commission member's appearance inappropriate. Conversely, when a member who is present at a Council meeting is asked to address the Council on a Commission matter, the member should represent the viewpoint of the particular Commission as a whole (not a personal opinion). N. Removal Appointed officials hold office at the pleasure of the City Council. The City Council may remove a Commission member without notice or a hearing upon a vote of the majority of the City Council. o. Resi2nations' - Resignations must be submitted in' writing to the City Clerk, who will distribute copies to City Council and appropriate staff. P. Unscheduled Vacancies 1. Notice or unscheduled vacancv: Selection. Whenever an unscheduled vacancy occurs in any Commission (whether due to resignation, death, termination, or other causes) a special vacancy notice shall be posted in the office of the City Clerk, the Lake Elsinore Branch of the Riverside County Library, and in other places as directed by the City Council, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Pinal appointment to the Commission shall not be made by the City f"t~1:i ~;;:o'~ 1/ , r Z-2- O~ )2- CITY OF LAKE ELSINORE, CALIFORNIA COUNCIL POLICY MANUAL SUBJECT: Commission Appointments Policy No. 200-5A Page No. 11 of 11 Council for at least 10 working days after the posting of the notice in the City Clerk's office. 2. Emerl!encies. Notwithstanding the foregoing. the City COW1cil may. if it finds that an emergency exists. fill the unscheduled vacancy immediately. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section. Q. Dlsbandml! of Advisory Bodv Unless otherwise required by law. a Commission may be disbanded due to lack of business or other cause upon majority vote of the .City Council following a recommendation of the City Council, Commission Chair or appropriate staff. R. Waiver of Requirements In the event compliance with any of the above requirements would seriously interfere with or interrupt the important business of the City. the City Council may. with the approval of four Council members. waive one or more of said requirements. HISTORY Adopted by Resolution No. _-_ Amended by Resolution No. _-_ ~~05 ..",' ..:c' :f-('''' ~ '2-- ~ I...",i/:. .~\iiW'. f~. > 17-:- fJf _....[7- CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: NOVEMBER 9,2005 SUBJECT: LARGE PARTIES ENFORCEMENT AND MUNICIPAL CODE CONSOLIDATION BACKGROUND At the June 8, 2005 PSAC meeting, stricter enforcement for home parties was discussed. It was concluded that forward language used in an Ordinance could better support the Police Department in stricter enforcement. Chairman Hewison has requested this item be revisited so more specific direction to staff can be given. DISCUSSION As noted at the June 8 meeting by the City Attorney, Commissioner Hewison and Chief Fetherolf, updating the City' s Municipal Code by consolidating applicable regulations for several kinds of outdoor events would enable tougher enforcement. The City Attorney cited the following chapters from the Municipal Code for consolidation: Chapter 5.34 Amusements and Entertainment Chapter 5.60 Outdoor Festivals Chapter 5.72 Rummage Sales Chapter 10.32 Parades Chapter 10.48 Displaying Vehicles for Sale Chapter 5.32 Carnivals, Circuses and Exhibitions. Chapter 17.98 TemporarylIses FISCAL IMPACT None. RECOMMENDATION Prepare recommendation to the City Council calling for the reorganizing and consolidation of applicable regulations for outdoor and special events, to allow for stricter enforcement. PREPARED BY: MARK E. DENNIS APPROVED FOR AGENDA BY: ~r~#"-,i. r~.4;~.~~ / :;23 0.11: I ~':~O, CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSION MEMBERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: NOVEMBER 9,2005 SUBJECT: SHORELINE PROPERTY OWNERS NOTIFICATION BACKGROUND As a result of last year's filling of the lake, some shoreline properties may be at greater risk of flooding in the event" of excess storm runoff this season. It has been proposed that County and City shoreline property owners be given written notice oftheir property elevation and safety precautions to take in the event of flooding. DISCUSSION At a recent study session oflakeshore safety issues, the PSAC expressed interest in developing a pre- season notification letter for shoreline property owners about their property elevation and precautions for mitigating the risk of flooding. The City's Geographic Information Systems data and aerial imagery can be used to create a database for creating the mailing list and graphic exhibits for this mailing. The mailing could be accomplished in December, which is still early in the local wet season. FISCAL IMPACT Minor administrative and postage costs of under $500 for public outreach can be absorbed by the PSAC, PR or Lake and Aquatic Resources Department budgets as needed. RECOMMENDATION Direct staffto prepare a mailing list, sample letter and notification plan to inform shoreline property owners between 1,255' and elevation 1,265' of their general property elevation and information about flood precautions. PREPARED BY: MARK E. DENNIS APPROVED FOR AGENDA BY: P$(G1 2Y OW; l . f. ~ ,. ". Public Safety Advisory Commission Notes on Nei2hborhood Watch Meeting Reflections Tract - 8th October 2005 1. Attendees: Approximately 25/30 residents plus Mayor Magee; Information Manager Dennis; PSAC Members Sund & Hewison; Sgt. Bruce Smith & Deputy Jim Rayls LEPD. County Code Enforcement Officers arrived at the beginning of the meeting but were unable to wait for the meeting to get underway. 2. Resident Mike Sanford (235 9194 ~ dlpsinc@verizon.net) talked of motor cycles and motor scooters using sidewalks and roads at high speed. Discussion also regarding ages and legality. Mike asked that we E. Mail him the relevant Code information. Outcome: Deputy Rayls will review; update and distribute flyer that outlines the legality and uses of these. May utilize Youth Court kids for the distribution program 3. Several residents mentioned speeding on Ontario. Speed bumps had previously been discussed and rejected by Public Safety officials. Outcome: It may be advisable to install some 25-mph signs on Ontario. Deputy Rayls will look at the speed trailer; motor cycle patrol; and general patrol; PSAC agreed to speak with Staff regarding 'No Outlet' signs 4. Ted Thompson mentioned tree clearing and stagnant water. Outcome: Residents were advised of a Vector Control presentation to the PSAC on Wednesday 1 ih October and invited to attend. Ted indicated he would be at the meeting. PSAC should consider how the informationfrom the meeting would be distributed to residents. 5. Mrs. Davis (471 5333) mentioned continual use of her driveway as a skateboarding venue. 6. Miscellaneous topics mentioned included: school buses speeding; poor street sweeping; abandoned vehicles (Deputy Rayls appeared to have this problem in hand); businesses from home; holiday lights; 'suspicious' homes (Deputy Rayls asked that residents call in details to him; additional neighborhood watch signs; 7. Some ofthe topics discussed were possibly a 'quality of life' issue rather than a safety issue - though most fell within the purview of Code Enforcement. The HOA CC&R's should cover basic issues but the HOA has not been formed. A review of the CC&R's may be helpful. City of Lake Elsinore ;;:0. r:A- '~G I C;? I ~