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Home My WebLink About05/27/2008 CC Reports CITY OF LAKE ELSINORE CITY COUNCIL AGENDA DARYL HICKMAN, MAYOR GENIE KELLEY, MAYOR PRO TEM THOMAS BUCKLEY, COUNCILMAN ROBERT E. "BOB" MAGEE, COUNCILMAN ROBERT SCHIFFNER, COUNCILMAN ROBERT A. BRADY, CITY MANAGER WWW.LAKE-ELSINORE.ORG (951) 674-3124 PHONE (951) 674-2392 FAX LAKE ELSINORE CULTURAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 ************************************************************************************* TUESDAY, MAY 27,2008 STUDY SESSION AT 4:00 P.M. CLOSED SESSION AT 5:00 P.M. PUBLIC SESSION AT 7:00 P.M. The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon Subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at the City Clerk's Office on the Friday prior to the Council meeting and are available on the City's web site at www.lake-elsinore.orq. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Office at (951) 674-3124, ext. 262, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CALL TO ORDER -- 5:00 P.M. CLOSED SESSION (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: - 2 potential case City Negotiator: City Manager Brady (1 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code 954956.8) Property: APN 375-250-031 City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore, Debbie Feeney, and Paul Feeney Under negotiation: Price and terms of payment (1c) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code 954956.8) Properties: APNs 378055055-0, 378100008-7, 378100017-5, 378182017-9, 378182018-0, 378182035-5, 379191004-2, 375032012-9, 375031016-0, 375031018-2, 375031020-3, 375031023-6, 375031054-4, 375031052-2, 375152049-4, 375152048-3, 375042027 -4, 375042028-5, 375293023-6, 375293029-2, 375293030-2, 375201019-8, 375223037 -2, 375223036-1, 375321054-0, 375321006-7, 375321053-9, 375324010-9, 375274009-5, 375274010-5, 375274047-9, 375274046-8, 375321033-1, 375321029-8, 375321030-8, 375321031-9, 375321032-0, 363540003-4, 363281024-3, 374043014-8, 374072026-9, 374262004-6, 374262011-2, 373061009-3, 373062006-3, 373083020-0, 373082021-8, 373152001-6, 373132052-0, 373132053-1, 373132058-6, 373132059-7, 373134024-1, 373134025-2, 373134026-3, 373133002-8, 373133001-7, 373135019-0, 378100009-8, 378157040-1, 375201020-8. City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore and the County of Riverside, et al. Under negotiation: Price and terms of payment CALL BACK TO ORDER (7:00 P.M.) PLEDGE OF ALLEGIANCE INVOCATION - MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS/CEREMONIALS (2) Mayor Hickman will recognize Deputy Fred Bommer who was recently recognized by MADD for being one of the top performs in the State of California. (3) Mayor Hickman will present a proclamation to La Vista, a recovery and wholeness center for woman. (4) A representative from the Lake Elsinore Chamber of Commerce will be providing an update on Chamber activities. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting.) PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting. The Mayor will call on you to speak, when your item is called.) CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Council member or any member of the public requests separate action on a specific item.) (5) Minutes of the FollowinQ MeetinQ(s) a) Joint City Cou ncil/Redevelopment Agency Study Session - April 17, 2008 b) Joint City Council/Redevelopment Agency Study Session - May 13, 2008 c) Joint City Council/Planning Commission Study Session - May 13, 2008 d) Regular Meeting - May 13, 2008 Recommendation: Approve as submitted. (6) Warrant List Dated Mav 15. 2008 Recommendation: Authorize payment of Warrant List dated May 15, 2008. (7) Investment Report - April 2008 Recommendation: Receive and file. (8) Memorandum of UnderstandinQ with Riverside County for Easements Related to the Future Nichols Road Recommendation: Approve the Memorandum of Understanding with Riverside County establishing easements related to the alignment and construction of Nichols Road between Lake Street and Collier Avenue and authorize the Director of Public Works to execute the document. (9) Amendment to Parks Landscape Maintenance Contract Recommendation: Authorize the City Manager to sign the Amended Parks Landscape Contract with CT AI Pacific Greenscape to provide park landscape maintenance services to the City of Lake Elsinore. (10) Final Map 35348 for Condominium Purposes Recommendations: 1. Approve Final Map No. 35348 subject to the City Engineer's acceptance as being true and correct. 2. Authorize the City Clerk to accept all dedications, sign the map and arrange for the recordation of Final Map No. 35348. (11) General Plan Update Status Report Recommendation: Receive and file. (12) Grant of Easement to Southern California Edison Company Recommendation: Authorize the City Manager to process the easement documents and instruct staff to forward the document to the County for recordation. (13) 1-15/Railroad Canyon Road and 1-15/SR-74 Interchanae Update Recommendation: Receive and file. (14) Retainer Aareement for Foreclosure Leaal Services Recommendation: Approve the agreement and authorize the City Manager to execute the agreement subject to any minor modifications as may be approved by the City Attorney. (15) Grant of Easement for Stormdrain Construction and Maintenance Recommendation: Authorize the Mayor to execute the easement agreement and instruct staff to forward the document to the County for recordation. (16) A Request by the District Attorney for the County of Riverside for the City of Lake Elsinore to Adopt a Resolution Supportina Additional Fundina for Judicial Officers Recommendation: Waive further reading and adopt a resolution supporting additional funding for judicial officers. PUBLIC HEARINGS There are no public hearings. BUSINESS ITEMS (17) Citizen Corps Framework - Public Safety Advisory Commission Recommendation: Consider PSAC recommendation to approve the draft Citizen Corps Framework as a new element of the City's Emergency Preparedness Plan and provide direction with regard to establishing a Citizen Corps Council and start up funding to implement the Citizen Corps Framework. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS COMMITTEE REPORTS CITY TREASURER COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn to a regular meeting to be held on Tuesday, June 10, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. AFFIDAVIT OF POSTING I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy the foregoing agenda was posted at City Hall, 72 hours in advance of this me Ing. L- ~ ;1-3, UYJf" D TE VIVIAN M. MUNSON CITY CLERK CITY OF .~ LAKE ,6,LsiI1()Ri .~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: CLOSED SESSION REPORT(S) Discussion (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: - 2 potential case City Negotiator: City Manager Brady (1 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code 954956.8) Property: APN 375-250-031 City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore, Debbie Feeney, and Paul Feeney Under negotiation: Price and terms of payment (1 c) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code 954956.8) Properties: APNs 378055055-0, 378100008-7, 378100017-5, 378182017-9, 378182018-0, 378182035-5, 379191004-2, 375032012-9, 375031016-0, 375031018-2, 375031020-3, 375031023-6, 375031054-4, 375031052-2, 375152049-4, 375152048-3, 375042027-4, 375042028-5, 375293023-6, 375293029-2, 375293030-2, 375201019-8, 375223037-2, 375223036-1, 375321054-0, 375321006-7, 375321053-9, 375324010-9, 375274009-5, 375274010-5, 375274047-9, 375274046-8, 375321033-1, 375321029-8, 375321030-8, 375321031-9, 375321032-0, 363540003-4, 363281024-3, 374043014-8, 374072026-9, 374262004-6, 374262011-2, 373061009-3, 373062006-3, 373083020-0, 373082021-8, 373152001-6, 373132052-0, 373132053-1, 373132058-6, 373132059-7, 373134024-1, 373134025-2, 373134026-3, 373133002-8, 373133001-7, 373135019-0, 378100009-8, 378157040-1,375201020-8. City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore and the County of Riverside, et al. Under negotiation: Price and terms of payment Agenda Item No. 1 Page 1 of 2 Closed Session Reports May 27, 2007 Page 2 Recommendation Recess prior to adjournment of tonight's meeting in order to conduct an executive (closed) session. Approved by: Robert A. Brad~ ~ Executive Director V Agenda Item No. 1 Page 2 of2 CITY OF .~ LA~E ,6,LSiNORi Y DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will recognize Deputy Fred Bommer who was recently recognized by MADD for being one of the top performs in the State of California. Prepared by: Vivian M. Munson City Clerk Robert A. Brady nm!5 City Manager It. Approved by: Agenda Item No.2 Page 1 of 1 + LA~E LSINORJ \ # ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will present a proclamation to La Vista, a recovery and wholeness center for woman. Prepared by: Vivian M. Munson City Clerk Robert A. Bradyjh1 a\L, City Manager ~ Approved by: Agenda Item No. 3 Page 1 of 1 CITY OF .~ LAKE ,6,u;ifioRf ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27, 2008 SUBJECT: CHAMBER OF COMMERCE UPDATE Discussion A representative from the Lake Elsinore Chamber of Commerce will be providing an update on Chamber activities. Recommendation Receive and file. Approved by: Robert A. Brady (JI)., City Manager P Agenda Item NO.4 Page 1 of 1 MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 17,2008 **************************************************************************************************** CALL TO ORDER - 5:00 P.M. The City Council Study Session was called to order by Mayor Hickman at 5:05 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMEMBER MAGEE COUNCILMEMBER SCHIFFNER ABSENT: COUNCILMEMBER BUCKLEY (arrived at 5:10 p.m.) Also present were City Manager Brady, Administrative Services Director Pressey, City Treasurer Weber, Public Works Director/City Engineer Seumalo, Community Development Director Preisendanz, Parks & Recreation Director Gonzales, Fire Chief Hendershot, Lake & Aquatic Resources Director Kilroy, Finance Manager Riley, Planning Manager Weiner, Building Division Manager Chipman and City Clerk Munson. PLEDGE OF ALLEGIANCE Public Works Director/City Engineer Seumalo led the audience in the Pledge of Allegiance. INVOCATION - MOMENT OF SILENT PRAYER Mayor Hickman led the meeting in a moment of silent prayer. PUBLIC COMMENTS - 3 MINUTES There were no public comments. DISCUSSION ITEM A. COUNCIL CONSIDERS AND REVIEWS THE CAPITAL IMPROVEMENT BUDGET FOR 2008/2009 TO 2012/2013 1 Agenda Item No. 5 Page 1 of 26 City Manager Brady stated Public Works Director/City Engineer along with Administrative Services Director Pressey would presenting and reviewing for the City Council the 2008/2009 and 2012/2013 Five-Year Capital Improvement Budget. Public Works Director/City Engineer Seumalo provided a PowerPoint presentation and reviewed and provided the status of the Capital Improvements Projects. He listed the 2007/08 following projects as completed: . Lake and Aquatic Resources Project: Elm Grove Beach Rehabilitation - Phase I . Parks and Recreation Projects: o Park and Trails Master Plan o City Park Play Equipment Replacement o Construction of Park Security Gates o Lakepoint Park Play Equipment Replacement o Tuscany Hills Park Play Equipment Replacement . Street Improvement Capital Projects: o Franklin Street Overlay o Sidewalk Construction in various locations o Roadway Construction-Sunswept Drive o Pine Street Realignment and paving o Malaga Road Median Modification . General Plan Capital Projects: o IT Renovations/Server Racks o Document Management System o Digital Surveillance Pilot Project (anti-graffiti) o Storage Area Network Upgrade . Drainage Improvement Capital Projects; o 3rd Street Interim Drainage Improvement . Project to be completed by end of Fiscal Year: o Railroad Canyon Road Slope Repair o City Park Play Equipment Replacement Public Works Director/City Engineer Seumalo stated for the 2008/2013 Capital Budget because of the economic atmosphere, staff is proposing to delay most, if not all of the General Fund funded projects. He stated this coming year, staff is going to focus on being creative with the grant funding. He indicated staff is trying as much as possible to leverage the money the City utilizes in with grant funding that is available what will be the theme for this coming year. Councilman Magee stated the budget documents get better every year, however, he suggested for next year, on pages 2 and 3 when listing the projects, have a column on the far right or left that would cross reference what page that project is listed on which would be more helpful. Councilman Magee inquired when the Wetlands & Riparian Enhancement Project would be completed. 2 Agenda Item No. 5 Page 2 of 26 Lake and Aquatic Resources Director Kilroy responded it is currently on hold. He stated the California Department of Fish and Game has a conservation easement over the 356 acres back basin wetlands where the City would like to place these wetland enhancement ponds and have expressed concerns about the approach which will have to be worked through. Councilman Magee thanked staff for including the Serenity Park restroom. Councilman Magee inquired under the Pavement Management Program if the money comes from the General Fund. Public Works Director/City Engineer Seumalo responded the monies come from Prop. A and noted initially the project was $1 Million and staff was directed by Council to break off $200,000 to do the dirt streets. Councilman Magee stated he was happy to see the reconstruction of Dexter Avenue and indicated it really needs to be completed by October. Councilman Magee inquired when the design and construction of the roadway widening on State Route 74 was going to start. Public Works Director/City Engineer Seumalo responded the earliest will be when the City applies for additional Measure A Call for Project money which is anticipated to go to RTCT in May. He indicted the soonest the City could start would be in June of July of this year. He also indicated staff was still waiting to hear from CalTrans regarding the tight diamond change on the partial clover which is affecting the delay of this project. Councilman Magee expressed his concerns regarding future allocation of monies for completion of the General Plan. Community Development Director Preisendanz responded $725,008 is the entire contract amount that was budgeted and the total amount that has been invoiced has been $643,000, with $181,000 which will be held until completion. Councilman Magee asked for confirmation that the Rosetta Canyon Fire Station & Park will be completed by July of 2009. Administrative Services Director Pressey responded the architect has indicated 12-15 months would be the latest which is in September 2009. Councilman Magee requested a status of the web site replacement project. IT Supervisor Soto responded staff is feverishly trying to establish all components of the web site and it appears mid-July is when the new web site will be up and going and on budget. 3 Agenda Item NO.5 Page 3 of 26 Councilman Magee questioned the $30,000 allocated for purchase of motorcycles. He indicated four have been purchased and Council did not authorize any further purchases. He inquired if the $30,000 can be returned. Administrative Services Director Pressey indicated the Chief of Police agreed not to utilize the $30,000. Councilman Magee inquired what will be done with the $17,000 in the "Capital for the Community Development Department." Community Development Director Preisendanz indicated the $17,000 is for the electronic citation devices for the Building Department. Councilman Magee inquired about the funds allocated for the Graffiti Tracking and Surveillance which he indicated is one of the issues the public has expressed a great concern along with police response time and traffic. Administrative Services Director Pressey responded staff has identified police related grant money to fund this program and not use General Fund monies which will be made a priority. Councilman Magee inquired about the removal of silt-build up from the storm run-off from the inlet channel and questioned the cost. Lake and Aquatic Resources Director Kilroy responded the cost was provided by Noble Consultants regarding dredging off the boat launch. He indicated there may be a lower cost approach and indicated he would look into this. Councilman Magee inquired about the $1 million allocated to the City Park expansion. Parks and Recreation Director Gonzales responded it was for the expansion of the park and parking lot. Councilman Magee stated he thought the Grand Avenue Overlay project was already awarded. Public Works Director/City Engineer Seumalo responded this project has not been awarded and will be before the City Council at their next meeting and the funding of $750,000 will come from TIFF. He also indicated staff has identified a grant for additional funding. Mayor Pro Tem Kelley inquired what was left to do on the Railroad Canyon slope repair. Public Works Director/City Engineer Seumalo responded the pinning of the larger material is what is left to do. 4 Agenda Item No.5 Page 4 of 26 Mayor Pro Tem Kelley indicated the School District is anticipating construction of the Terra Cotta Middle School Gym in June or July. She expressed her concerns with the allocation spread on the monies. City Manager Brady responded the City has been working with the School District and have agreed to the costs and schedule. He stated the City will pay as needed. Mayor Pro Tem Kelley inquired about the Emergency Operations Center detail. Public Works Director/City Engineer Seumalo responded the money will be utilized for the improvements to the EOC Center at the Sheriffs Department and indicated he will provide more detail. Councilman Schiffner inquired if there were any plans to improve Railroad Canyon between the freeway and Auto Center Drive. Public Works Director/City Engineer Seumalo responded he was not certain if it is identified in the unfunded projects. He indicated if it was not, it can be placed in the budget, and if funding is found and it will be a priority. Mayor Hickman inquired will the City be able to make two right turn lanes to go north on the freeway off of Railroad Canyon. Public Works Director/City Engineer Seumalo responded the City Traffic Engineer suggested passing along the complaints to CalTrans about this problem area. He stated CalTrans yielded and contacted staff and everyone is working together to get a design completed for that dual right turn to be submitted to CalTrans. Councilman Buckley inquired about the land acquisition program. Administrative Services Director Pressey responded what is being proposed is to unfund it and if something should come up and is a really good deal around the lake edge, the City would consider the purchase on a case-by-case basis. Councilman Buckley inquired about funding for the approaches at Lakeshore at Four Corners, specifically the rights and the lefts have deteriorated. Public Works Director/City Engineer Seumalo responded staff will move forward with an extensive patching program with the available funding. Councilman Buckley requested funding for the "Click2Gov" service be placed back into the budget. Councilman Buckley inquired about the landscaping and irrigation in the medians along Collier Avenue adjacent to the outlet mall. Mayor Magee responded the project is listed under "Unfunded" projects and is a water and maintenance high cost item. 5 Agenda Item No. 5 Page 5 of 26 City Treasurer Weber expressed his concerns regarding the Railroad Canyon Interchange. Councilman Magee responded the City is requesting $8 million for the interchange from the Federal Government and $25 Million has been set aside as part of the TUMF and Measure A Program. He also stated the City is waiting for a permit from CalTrans, so the hold up is CalTrans. It was moved and seconded to adjourn to a regular meeting on January 22, 2008, at 5:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. The following vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMEMBER BUCKLEY COUNCILMEMBER MAGEE COUNCILMEMBER SCHIFFNER NOES: NONE ABSENT: NONE ABSTAIN: NONE Mayor Hickman adjourned the meeting at 5:57 p.m. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE THOMAS BUCKLEY, CHAIRMAN REDEVELOPMENT AGENCY ATTEST: VIVIAN MUNSON, CITY CLERK CITY OF LAKE ELSINORE 6 Agenda Item No. 5 Page 6 of 26 MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 13, 2008 **************************************************************************************************** CALL TO ORDER Mayor Hickman called the Joint Study Session to order at 4:06 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER ABSENT: COUNCILMAN BUCKLEY Also present were: City Manager Brady, City Attorney Leibold, City Treasurer Weber, Administrative Services Director Pressey, Information/Communications Manager Dennis Parks & Recreation Director Gonzales, Director of Lake and Aquatic Resources Kilroy, Director of Public Works Seumalo, Community Development Director Preisendanz, Planning Manager Weiner, Building Division Manager Chipman, Public Works Manager Payne and City Clerk Munson. DISCUSSION ITEMS Mayor Hickman gave an overview of the presentations and confirmed that the presenters would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS There were no public comments. CONSENT CALENDAR (4) Minutes of the Followino Meetinq(s) There were no comments. 1 Agenda Item No. 5 Page 7 of 26 (5) Warrant List Dated April 30, 2008 Mayor Hickman inquired about Check No. 95978. Administrative Services Director Pressey responded to his inquiry. (6) Claim Aqainst the City There were no comments. (7) Notice of Completion for Sunswept Drive and Diion Street Improvements There were no comments. (8) Construction of New Deck and Ramp at Chamber of Commerce Buildinq There were no comments. (9) Award of Contract - Dust Control Applicator for Dirt Roads There were no comments. (10) Settlement Aqreement with MSA Enterprises, Inc. (Best Western Hotel) There were no comments. (11) New Copier Leases with Innovative Documents Solutions for the Finance Department There were no comments. (12) Aqreement For Services With A & A Janitorial There were no comments. PUBLIC HEARINGS There were no public hearings. BUSINESS ITEMS (13) Reqistration Fee for Abandoned Residential Propertv Mayor Pro Tern Kelley expressed her concerns about using one Building Inspector to manage the program with a 1,000 homes that are in or predicted to fall into foreclosure. 2 Agenda Item No. 5 Page 8 of 26 Building Division Manager Chipman responded to Mayor Pro Tem Kelley concerns by explaining how Building Inspector Burns will be managing the program and how the process will be implemented. Councilman Schiffner inquired about the method of recovery for the costs of this program. Building Division Manager Chipman responded the program falls under nuisance abatement that will allow the City to place a special assessment against the owners' property taxes to get reimbursed. (14) A Request by the City of Canyon Lake to Remove Territory from the Lake Elsinore Sphere of Influence and to Detach a Portion of the City of Lake Elsinore and Annex it to the City of Canyon Lake Mayor Hickman inquired if anyone from Canyon Lake would be attending the City Council meeting. City Manager Brady indicated Councilman Zaitz and City Manager Moss will be attending the meeting and will be providing a PowerPoint presentation. (15) Planninq Commission Recruitment/Appointment Process Mayor Hickman stated Councilman Magee requested to be on the sub- committee. (16) Second Readinq- Adoption of Ordinance No. 1253. Addinq Chapter 17.26 of the Lake Elsinore Municipal Code Reqardinq Density Bonuses There were no comments. REDEVELOPMENT AGENCY CONSENT CALENDAR (2) Approval of Redevelopment Aqency Minutes There were no comments. (3) Warrant List Dated April 30, 2008 There were no comments. PUBLIC HEARINGS There were no public hearings. 3 Agenda Item NO.5 Page 9 of 26 BUSINESS ITEMS There were no business items. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES There were no comments. ADJOURNMENT Mayor Hickman adjourned the Joint City Council/Redevelopment Agency Study Session at 4:21 p.m. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE THOMAS BUCKLEY, CHAIRMAN REDEVELOPMENT AGENCY ATTEST: VIVIAN M. MUNSON, CITY CLERK CITY OF LAKE ELSINORE 4 Agenda Item No. 5 Page 10 of 26 MINUTES JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 13, 2008 **************************************************************************************************** CALL TO ORDER Mayor Hickman called the Joint Study Session to order at 4:37 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER CHAIRMAN O'NEAL VICE-CHAIR GONZALES COMMISSIONER FLORES COMMISSIONER ZANELLI ABSENT: NONE COMMISSIONER MENDOZA Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Community. Development Director Preisendanz, Public Works Director/City Engineer Seumalo, Planning Manager Weiner, Associate Planner Carlson, Planner Bitterolf, Redevelopment Project Manager McCarty and City Clerk Munson. PUBLIC COMMENTS Tim Fleming, resident, expressed his concerns regarding the proposed General Plan Land Use Map. He stated down-zoning and devaluating properties is wrong and indicated the City needs more neighborhood commercial designations in order to create more interest and opportunities in the community. BUSINESS ITEMS (1) CITY COUNCIL AND PLANNING COMMISSION RECEIVED AND FILED THE HOUSING ELEMENT UPDATE Community Development Director Preisendanz gave a brief overview and introduced the City's consultant Hogle-Ireland. He indicated the Housing Element was adopted in 1995, was updated in July of 2002 and State law requires the Element to be updated every five years. He stated Housing of 1 Agenda Item No. 5 Page 11 of 26 Community Development (HCD) approved an extension of time until June of 2008. Ms. Viado of Hogle-Ireland presented a brief overview of what their firm has been doing with the update of the Housing Element. She gave a PowerPoint presentation on housing statistics, census count, accomplishing the City's fair share of housing needs, housing constraints, new legislation, i.e. S8 2 - emergency shelters, S8 520 - reasonable accommodations, and indicated they will make recommendations to address these issues and will ensure the City has I sufficient supporting documentation for when State and Federal grant funds need b~~w~. \ I I Ms. Viado stated the three main areas to focuS for the City of Lake Elsinore are the needs, constraints and resources which willi be used to form the housing plan which will identify all quantifiable housing accomplishments of the City since 2002 plan was approved, modify or delete any bf the policies and programs from 2002 and identify any new policies and programs for this cycle. Ms. Viado indicated she would address any 9uestions of the City Council and Planning Commission. ., Commissioner Flores indicated it would have b:een helpful to have a copy of the PowerPoint presentation. , , Chairman O'Neal inquired if the homes that are currently in foreclosure could be turned over into above-moderate income. I Ms. Viado indicated they could not. Commissioner Zanelli inquired if there was anYI funding that came along with the emergency housing for the homeless mandate. Ms. Viado indicated there was not. Commissioner Zanelli inquired what the minim~m standards for the facilities are for homeless. Ms. Viado responded there is as part of the Senate bill, information on what will be required. I Ms. Stetson of Hogle-Ireland responded the State does not specify exactly what cities have to do for emergency housing. She 'stated cities need to address the emergency housing whether it is for a couple of1nights stay or long term. Commissioner Zanelli inquired about the number of people needed to be housed. 2 Agenda Item No.5 Page 12 of 26 Ms. Stetson responded there has to be zoning in place to allow somebody to put an emergency shelter in the City. Councilman Magee concurred with Commissioner Flores regarding having a copy of the PowerPoint presentation. He inquired what the median-income number was based off of. Ms. Charpentier of Hogle-Ireland responded the median income for Riverside County for the new 2008 standards is up to 62,000 and for the City of Lake Elsinore is 48,305. Councilman Magee inquired how the City will accomplish promoting estate housing and will the document address this. He indicated the City is in dire need of estate homes and this needs to be accommodated in the Housing Element and in the City's General Plan. Ms. Stetson responded it will not and is not a legislative mandate but can be addressed in the City's Housing Element. She indicated estate homes would be considered above-moderate and the City's goal is to facilitate 2,300 above- moderate which can be anything from a standard 4-bedroom home to an estate home. Community Development Director Preisendanz agreed and stated the areas the City is looking at are County Club Heights and some areas along the lake. Councilman Magee inquired if vacant un-occupied structures can be considered. Ms. Stetson responded the RHNA is really a requirement for new construction, so units that were built long ago that are currently sitting vacant, do not count towards meeting the current housing supply. She also indicated if housing was built between January 2006 and January 2008, these can be counted towards satisfying the current need for housing. Councilman Magee indicated part of a balanced community and a balanced inventory of housing stock includes the high-end as well as low-end housing. Councilman Buckley suggested to consider incentives for high-end homes and to consider what was done in Oakland. He stated hillside residential will be a key to this, County Club Heights for the larger lots and also indicated the top of Flagstaff Hill may also be considered for high-end homes. City Attorney Leibold stated for Redevelopment inclusionary housing purpose is the above-moderate income category does not come into play. She stated to satisfy the Redevelopment Agency inclusionary housing requirement; the units have to have a recorded covenant restricting both the income eligibility of the occupant and the affordability of the unit in terms of purchase price, and resale restrictions or affordable rent. She also indicated the units that are built to satisfy 3 Agenda Item No. 5 Page 13 of 26 the Agency inclusionary requirement can double serve to satisfy the RHNA target obligations but the reverse is not necessarily true. She indicated the units that satisfy the City's RHNA numbers do not have to have the long term restrictions but the definitions of affordability are the same and the affordability calculation is the same. She stated the numbers under RHNA are target numbers and the numbers for inclusionary housing are absolute statutory obligations. She noted it is an Agency obligation that can be facilitated through a City ordinance or conditions of approval on new development. Redevelopment Project Manager McCarty responded the City's outstanding inclusionary obligation is projected by 2010 to be 800 units and 40% of those units have to be restricted to very low-income. Mayor Pro Tern Kelley inquired if the emergency housing requirements can be satisfied by non-profits orthe City. Ms. Stetson responded the City has to allow that type of emergency housing in its zoning code by right. Ms. Stetson indicated there is a provision in State law that says if there are units that are really awful and there is a program to rehab these units, sometimes they can be counted. She indicated the City will not be penalized if there are not 5,589 new units built between now and 2014. She noted the City is only obligated, under current Housing law, to show the City has the capacity, because of zoning and the General Plan to accommodate this number of units. She stated it is up to the market to provide these units based on the regulations the City has put in place. Councilman Schiffner inquired what influence does this plan have or should it have on the Council's decision as far as lot size and densities. Ms. Stetson responded the State has provided an out, which says if the City has a zoning category or General Plan Land Use designation that allows at least 30 units per acre, the State will not question whether or not very low and low income housing can be built. She indicated if the City does not have densities in that 30+ range, it will be a little more difficult of a dialog with the State as to how the City is going to meet the obligations to facilitate low and very low housing. City Attorney Leibold stated one other distinction between the Agency inclusionary housing obligation versus the City's target under RHNA, if the project involves existing housing in what's called substantial rehabilitation, which is the cost of the rehab equals or exceeds 25% of the after improved value of the property or the improvements, then that can count to satisfy the inclusionary obligation. She noted the summary of the income categories is the common summary, but in actuality the low income calculations is not a straight mathematical calculation of the 80% of median. She stated there are adjustments made by HUD for a variety of reasons and the best way to understand what the 4 Agenda Item NO.5 Page 14 of 26 limits are for each of those categories is to look at the chart that is published annually by HCD. Mayor Hickman inquired who determines the number of 5,590 units. Ms. Stetson responded it is determined by the SCAG and by the State. ADJOURNMENT Mayor Hickman adjourned the Joint City Council/Planning Commission Study Session at 5:22 p.m. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE MICHAEL O'NEAL, CHAIRMAN PLANNING COMMISSION ATTEST: VIVIAN M. MUNSON, CITY CLERK CITY OF LAKE ELSINORE 5 Agenda Item NO.5 Page 15 of 26 MINUTES CITY COUNCIL CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 13, 2008 **************************************************************************************************** CALL TO ORDER - 5:00 P.M. The Regular City Council Meeting was called to order by Mayor Hickman at 5:00 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER ABSENT: NONE CLOSED SESSION City Attorney Leibold indicated the following items were to be discussed during Closed Session: (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: - 1 potential case (1b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code ~54956.8) Property: APN 377-231-028 City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore, Estelle Muniz, Veri Nelson, and James Nelson Under negotiation: Price and terms of payment (1 c) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code ~54956.8) Property: APN 375-250-031 City Negotiator: City Manager Brady Negotiating parties: City of Lake Elsinore, Debbie Feeney, and Paul Feeney Under negotiation: Price and terms of payment 1 Agenda Item No. 5 Page 16 of 26 City Attorney Leibold indicated any action taken during Closed Session would be reported on during the regular portion of the meeting. The Regular City Council meeting was recessed into Closed Session at 5:00 p.m. RECONVENE IN PUBLIC SESSION (7:00 P.M) PLEDGE OF ALLEGIANCE The Elsinore High School Jr. ROTC led the audience in the Pledge of Allegiance. INVOCATION - MOMENT OF SILENT PRAYER Mayor Hickman led the meeting in a moment of silent prayer. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER ABSENT: NONE Also present were City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Director of Lake and Aquatic Resources Kilroy, Public Works Director/City Engineer Seumalo, Information/Communications Manager Dennis, Director of Parks and Recreation Gonzales, Community Development Director Preisendanz, Fire Chief Hendershot, Planning Manager Weiner, Building Division Manager Chipman and City Clerk Munson. PRESENTATION/CEREMONIALS (2) Mayor Hickman presented a proclamation to Virginia Marshal in recognition of May being Mental Health Awareness Month. (3) Mayor Hickman presented a Certificate of Recognition to Gloria Simoni, Rick Munyon and Tamsin Robb in recognition for assistance in the Volunteers Income Tax Assistance Programs for seniors. Mayor Hickman read a plaque presented to him by the Riverside Transit Agency for the City's 120th anniversary. 2 Agenda Item NO.5 Page 17 of 26 CLOSED SESSION REPORT City Attorney Leibold reported on discussions undertaken during Closed Session. No reportable action was taken. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE Sue Rebar, Director of Welcome Home Troops, invited the community to the Military Appreciation Day at the Storm on Thursday, May 24th. Donna Fancin, lake Elsinore Citizens' Committee, announced Thursday, May 15th at Tuscany Hills Recreation Center at 7:00 p.m. Community Development Director Preisendanz will be making a presentation regarding the update of the City's General Plan. Pete Dawson, U.S. Coast Guard Auxiliary, announced in the last two months, they completed 191 vessel safety checks and only 86 passed inspection - 105 failed. He noted the good news was many of these individuals have called him to find out how they can pass inspection to obtain the decal. He also announced June 16th a new Coast Guard Boating Safety class will begin. For more information call (951) 202-1584. Janet laiblin, South Coast Air Quality Management District representative, introduced herself to the Council and asked to consider her a resource for any assistance. COUNCil APPROVES CONSENT CALENDAR ITEMS NOS. 4 THROUGH 9. AND 11 THROUGH 14. EXCLUSIVE OF CONSENT CALENDAR ITEM NO.10 The following items were listed on the Consent Calendar for Council approval: (4) Minutes of the Followinq Meetinq(s) a) Joint City Council/Redevelopment Agency Study Session - April 22, 2008. b) Regular Meeting - April 22, 2008. Recommendation: Approve as submitted. (5) Warrant List Dated April 30. 2008 Recommendation: Authorize payment of Warrant List dated April 30, 2008. (6) Claim Aqainst the City Recommendation: Reject the claim listed and direct the City Clerk's Office to send a letter informing the claimant of the decision. 3 Agenda Item No. 5 Page 18 of 26 (7) Notice of Completion for Sunswept Drive and Diion Street Improvements Recommendation: Authorize the Mayor to execute the Notice of Completion and allow the City Clerk to file the Notice of Completion with the County of Riverside Recorder's Office. (8) Construction of New Deck and Ramp at Chamber of Commerce Buildinq Recommendation: Authorize the City Manager to process a purchase order in the amount of $33,990 to Lakeshore Homes & Development for the construction of the new deck and ramp at the Chamber of Commerce Building. (9) Award of Contract - Dust Control Applicator for Dirt Roads Recommendation: Staff recommends that the Mayor and City Council authorize the City Manager to execute a contract agreement with South Western Seal Coating Inc. to provide dust control services for City dirt roads. (10) Settlement Aqreement with MSA Enterprises. Inc. (Best Western Hotel) Recommendation: The City Council approve the Settlement Agreement and authorize the Mayor to execute the Agreement along with any ancillary documents, subject to any minor modifications as may be approved by the City Attorney. (11) New Copier Leases with Innovative Documents Solutions for the Finance Department Recommendations: a) Approve the digital copier lease proposal authorize the City Manager to execute the 60 month Municipal Lease Agreement with Cannon Financial Services, Inc. for a Cannon iR3045 digital copier. b) Approve service proposal by Innovative Documents Solutions (based on monthly CMAS Service Agreement #GS-25F-0023M) and authorize the City Manager to execute the Service Agreement with Innovative Documents Solutions to maintain a Canon iR3045 digital copier, per the stated terms and conditions. (12) Aqreement For Services With A & A Janitorial Recommendation: Approve the two year agreement with A & A Janitorial and authorize the City Manager to sign the agreement. City Attorney Leibold pulled Consent Calendar Item No. 10 and recommended continuance to the next City Council meeting. 4 Agenda Item NO.5 Page 19 of 26 It was moved by Councilman Magee, and seconded by Councilman Schiffner to approve the Consent Calendar Items No. 4 through 9 and 11 through 12, exclusive of Consent Calendar Item No. 10 and for continuance to the next City Council meeting. The following vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NOES: NONE ABSENT: NONE ABSTAIN: NONE PUBLIC HEARINGS There were no public hearing items. BUSINESS ITEMS (13) COUNCIL ADOPTS RESOLUTION NO. 2008-50 SETTING A FEE FOR THE REGISTRATION OF ABANDONED RESIDENTIAL PROPERTIES IN COMPLIANCE WITH ORDINANCE NO. 1252 Community Development Director Preisendanz provided the staff report. He stated staff is proposing a resolution for the registration of abandoned properties pursuant to the new ordinance creating Section 8.60 and is recommending adoption of the resolution. It was moved by Mayor Pro Tem Kelley, and seconded by Councilman Schiffner to waive further reading and adopt the following resolution: RESOLUTION NO. 2008-50 A RESOLUTION. OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, SETTING A FEE FOR THE REGISTRATION OF ABANDONED RESIDENTIAL PROPERTIES IN COMPLIANCE WITH ORDINANCE NO. 1252 5 Agenda Item No.5 Page 20 of 26 The following vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NOES: NONE ABSENT: NONE ABSTAIN: NONE (14) COUNCIL DENIES THE CITY OF CANYON LAKE'S REQUEST TO AMEND THE CITY'S SPHERE OF INFLUENCE AND TO ANNEX FROM THE CITY OF LAKE ELSINORE 22 ACRES TO CANYON LAKE City Manager Brady provided the staff report. He stated this was a request from the City of Canyon Lake to remove 162 acres of territory from Lake Elsinore's Sphere of Influence and to detach 22 acres of incorporated area and annex it to their City. He indicated Councilman Zaitz and City Manager Moss would like to make a PowerPoint presentation to Council. City Manager Moss provided the PowerPoint presentation to support their request. Nancy Gruttman-Tyler, Meadowbrook resident, spoke in opposition to the annexation. Grace Cox, County resident, spoke in opposition to the annexation. Garry Grant, Meadowbrook resident, spoke in opposition to the annexation. Dan Uhlry, resident, spoke in opposition to the annexation. Mayor Hickman read an e-mail from Sherry and William Way who indicated they supported Mr. Brady's recommendation to deny Canyon Lake's request for land within Lake Elsinore's City limits. Councilman Zaitz from Canyon Lake requested City Council not to accept staff's recommendation and provided the City of Canyon Lake's reasons. He also offered the City of Lake Elsinore's $50,000 of their CDBG Funds starting next year for five years or hold the item over for further consideration by establishing an ad-hoc committee to meet with and negotiate with the City of Canyon Lake possible ways so that both could have a win-win proposition. 6 Agenda Item NO.5 Page 21 of 26 Councilman Magee requested staff to address the CDBG offer and inquired if it was legal to accept. City Attorney Leibold responded she was not certain whether the allocation to Canyon Lake can be legally given to the City of Lake Elsinore and the rules with respect to receiving those funds. Councilman Magee noted his respect for Canyon Lake's City Manager and City Council. He stated he was disappointed Council did not receive a fiscal analysis until the meeting. He stated about two years ago, he met with Council members Zaitz and Gibson about this proposal which at that time the intention was to provide Canyon Lake with their own elementary school or City Yard which he would support. He stated now they are left with an application, that was unforeseen, for a commercial development which Lake Elsinore needs as well for tax revenue. He stated he also has an obligation to the City and to the citizens of Lake Elsinore. He noted while he sympathizes with the plight of Canyon Lake, he cannot vote in favor of this request over the objections of the people of Meadowbrook or over the backs of the people of Lake Elsinore. Councilman Buckley agreed with Councilman Magee and indicated he would be happy to do the annexation for a school or some other public use. He stated it would be irresponsible for the City to essentially agree to subsidize the City of Canyon Lake in the tune of $125,000 a year. Councilman Schiffner stated he was very sorry about financial difficulties Canyon Lake finds themselves in, if it is true. He noted he would not be serving Lake Elsinore's community well if he gave this land away. Mayor Pro Tern Kelley stated she could not support this request and noted this area is a wonderful addition to Lake Elsinore. It was moved by Councilman Magee, and seconded by Councilman Schiffner to deny the City of Canyon Lake's request to amend the City's Sphere of Influence and to annex from the City of Lake Elsinore 22 acres to Canyon Lake. The following vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NOES: NONE 7 Agenda Item No. 5 Page 22 of 26 ABSENT: NONE ABSTAIN: NONE (15) COUNCIL APPOINTS COUNCILMEMBERS MAGEE AND BUCKLEY TO A SUB-COMMITTEE TO REVIEW APPLICATIONS. INTERVIEW CANDIDATES AND MAKE RECOMMENDATIONS TO FILL THREE PLANNING COMMISSION VACANCIES FOR APPOINTMENT AT THE JUNE 24. 2008. CITY COUNCIL MEETING It was moved by Mayor Hickman, and seconded by Mayor Pro Tem Kelley to create a sub-committee of Councilmembers Magee and Buckley to review applications, interview candidates and make recommendations to fill three Planning Commission vacancies for appointment at the June 24, 2008, City Council meeting. The following vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NOES: NONE ABSENT: NONE ABSTAIN: NONE (16) COUNCIL ADOPTS ORDINANCE NO. 1253. ADDING CHAPTER 17.26 OF THE LAKE ELSINORE MUNICIPAL CODE REGARDING DENSITY BONUSES It was motioned by Councilman Magee, and seconded by Mayor Pro Tem Kelley to waive further reading and adopt the following ordinance: ORDINANCE NO. 1253 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADDING CHAPTER. 17.26 OF THE LAKE ELSINORE MUNICIPAL CODE REGARDING DENSITY BONUSES 8 Agenda Item NO.5 Page 23 of 26 The following Roll Call vote resulted: AYES: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NOES: NONE ABSENT: NONE ABSTAIN: NONE PUBLIC COMMENTS There were no public comments. CITY MANAGER COMMENTS City Manager Brady commented on the following: 1) May 15th - Farmers' Market, Thursday, downtown Main Street and Peck from 4- 7:00 p.m. 2) May 15th - EDC Luncheon at the Diamond Club, from 11 :30 a.m. to 1 :30 p.m. 3) May 16th - Cops for Kids Golf Tournament, starts at 11 a.m. at the Links at the Summerly Golf Course 4) May 1 ih - Senior Center 20th Anniversary at the Lake Elsinore Senior Center from 9:00 a.m. to 1 :00 p.m. 5) May 1 ih - Lake Elsinore Rotary Rumble starts at 10:30 a.m. 6) May 22nd - Lake Elsinore Valley Chamber Commerce Mixer at USA Federal Credit Union, starts at 5:30 p.m. to 7:30 p.m. 7) May 24th - Lake Elsinore Cruise Day Car Show, 2-5:00 p.m. 8) May 24th - Military Appreciation Night at Storm Stadium 9) Encouraged all residents to shop locally. CITY ATTORNEY COMMENTS No comments. CITY TREASURER COMMENTS 1) Announced on May 22nd, the City Council will be hold a meeting regarding the 2008/09 budget in the Cultural Center at 5:00 p.m. 9 Agenda Item No. 5 Page 24 of 26 CITY COUNCIL COMMENTS Council member Schiffner commented on the following: No comments. Mayor Pro Tern Kelley commented on the following: 1 ) Reminded everyone the Boys and Girls Club will be holding their Field of Dreams Event, to be held at the Diamond on the field on June ih at 6:00 p.m. which includes dinner at $75 per person. She stated there would be a live and silent auction where the proceeds will go towards programs for the Boys and Girls Club in Lake Elsinore. Councilmember Magee commented on the following: 1) Assured everyone that there is no attempt by Councilor staff to down zone any property, to create spot zoning, to devalue anyone's property or to allow public access across private property. He stated Community Development Director Preisendanz will be making a presentation on the General Plan Update at the Citizens Committee meeting Thursday night at the Tuscany Hill Recreation Center at 7:00 p.m. and encouraged those interested in the process to attend. Councilmember Buckley commented on the following: 1) Stated he attended a meeting in Washington, DC for the American Mosquito Control Association. He suggested to contact your local Congressman and encourage him to support continue funding for the anti-West Nile Virus. Mayor Hickman commented on the following: 1) 2) 3) Encouraged people to support the Cops for Kids Golf Tournament because it provides Christmas presents for the children. Encourage people to attend the Citizens' Committee, on Thursday, May 15th at Tuscany Hills Recreation Center at 7:00 p.m. Encouraged residents to get their General Plan questions answered at the Planning Commission meeting to be held on May 20th in the Cultural Center at 6:00 p.m. May 24th - Military Appreciation Night at Storm Stadium May 26th Memorial Day Service starting at 10:00 a.m.at the cemetery with a fly by at 10:30 a.m. 4) 5) 10 Agenda Item NO.5 Page 25 of 26 Mayor Hickman adjourned the meeting at 8:10 p.m. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE ATTEST: VIVIAN M.MUNSON CITY CLERK 11 Agenda Item No. 5 Page 26 of 26 CITY OF .~ LAKE ,6,LSiNOR!; ~~ DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER MAY 27, 2008 DATE: SUBJECT: WARRANT LIST DATED MAY 15, 2008 Discussion The warrant list is a listing of all general checks issued since the prior warrant list. Recommendation Authorize payment of Warrant List dated May 15, 2008. Prepared By: Matt N. Presse~ Director Of Ad~~tive Services Approved By: Robert A. Brady,1) ~ City Manager VL; Agenda Item No. 6 Page 1 of 5 MA Y 15. 2008 CITY OF LAKE ELSINORE WARRANT SUMMARY FUND# FUND DESCRIPTION TOTAL 10Q__ __QE.t-JE.RA~iLJN~--- _______ __ _ _-------- ___ $ __467,669.89- j~___~J...E..B"-<LPROGRAMFUND--_--- ___ __ _ _____ __________2,523.60- 1 0!5_______ M!SC_~E..NERA~R()J~CT fl.JND__ _______ __ ____ _ ___:31,423.36 110 STATE GAS TAX FUND 427.50 ___ ______.__.,____,.___....____..__.__.__.__.__~._._..________"_ ______.__.._______'.._____ m_____ ___ ____...__..._.____..._n..___ .1_t~___ __ __TRl:\NSPOFH A TI()N/tv1EASUR~ A FU.t'![)___________ _____-- 9,0~9.1_~ J.1~__. LAKE SIDE FACILITIES Q1FJ:UN~_ __ _. __ ______________JJ,001.9~ 130____ ___L1GHTING/L~I\IDSCAPE MAINT_ENA!'!c;~ FUNQ __ __ _____ ______ ___~,06~!L ~_O_~___-.lRAFFIC.IMPAglEEE il.JND_______________ _ ____n__8,4~Q}~ 211 STORM DRAIN C.I.P. FUND 213.75 - ___________._.__.___..__~__.__________.______.__ __.,_________.'.____..._____ ___________ ____ ..____...._.___.__________.._______ -______0. ___,,________ 22.1___.J=>.ARK C.I.P.FUND__________________ ____ _ __________ --- -- _12.J15.OQ... 357 C.F.D. 2003-02 DEBT SERVICE FUND 119.00 __________._.. ._____...___.._._____________~__._____'_____________.._______ .._. __,_____ ___,__...'_'_____ ______. __.___. ..__.....__...__n______ 363 C.F.D. 88-3 III A/97 SERIES A DEBT SERVICE FUND 865.50 __..._____. ...__._._____.~.n__"_____~_._._..._____..__.________...----.-.--...--~.-.-----------.,.---.-- ------. ....--- .--..------.-- 365 C.F.D. 98-1 SUMMERHILL IMPROVEMENT DEBT SERVICE FUND 59.00 -------_.-----_.---_.~-,-_..~._-_._._..._.-._-_.._._.-.._.__.._-~_.---_._--_.__..----_..__..------_. ,---"---'--'~'-'- 366________9LD. 2005=-~ CIJY CE~TER ~OWN_HOME~.PEBT~E.RVICEf_LJND_____n __b.190.O..Q... 605 ____~UBLlC IMPROVEMENTTRUST.E.LJN[)_____ _____ ________________ 35!.594.82 .. 6~Q.__ COSIRECOVERY SYS~EtVI__ __ _ _ _ __ ___ _ _ _ __6~63.~ GRAND TOTAL $ 702,547.54 5/21/2008 Warrant 051508 1 of 1 Agenda Item No. 6 Page 2 of 5 MA Y 15. 2008 CITY OF LAKE ELSINORE WARRANT LIST CHECK# VENDOR NAME AMOUNT 9~9j~"- _ __ ~Q!I)~KIM Ql!Q~____~_____ __ _ ~ __ _ __~____ _~ ~____ ~____ . _!_ _ J~..13~9~8~J 94~~____GEf\!~DO ANQMABELA.l:~~S_ _ _ __ _ _ ___ _ __ _ _ _ _ _ __ __ _ __ _ _1J~O.OQ Q4696_____~B.I'LEB~DE_COUNTY RE~Q~~~__ __ _ _ _ __ -n __ __ ____ ___ ___ ~_~9.00 Jl!6~____~~'=!_Y Af\!NE ~ACHMAI'i ------~- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _15i>.Q~ ~~~__~__I.'...~..M.A-,-RETIREMENT TRUSL________~__~_____. _ . .... .. __. 4,563.00 946~~___~I..A!~COMPENSATI()N INSU~NCEflJN~________ -=-- --_---- . --2[098-:-64 94100 - ---- KIM QUAN - - -- - -- - --- - - -:r.-436~53 95760 VOID-LOUIS FETHEROLF- -- --- -- m__ ------------------ ---- --1474:(3) 95819 _~=_yoID-PITNEY BOWES PURCHASEEQW1ili======= =-=-=-___--=-=---_=-==-=---=--- ~9-:-98) Jl~8Z.~_____'_'01Q:UNlor'_J.J3ANK O~CAlJfORNIA _________ _ ~____~_ ~_______ _=_~~(52~OJ)Q) 958~4-958~5_~~!~)ANITORIAL.SERVI9~__ ___ _____ _______ __._______ __ ____ __4.J>3J~~4_ 95896 A BETTER PARTY 327.80 --._-'_..__._------.~-------~~-----_._..._.._--_.._------'---,._----- ...------,.-- --..----.-------------------..------ -----------...-----.-.-- --------------...- 9589l..__.E.f\I1IQQIO AGUILAR ---_________~__________~__~____ _ __~Q9~OQ 95898__ _ _ALLJ:tiASE_REFRIGERATI()N~AIR CONDITIONI~_ ____ ___ _____ ______~36.QQ_ 95899 AMERICAN FORENSIC NURSES 79.00 ----._----_.._---------~-- .------------ ----..---.---------------..-- ----..------.-------.---..---...-....----..-.---.....--.-----.-- 95900 ERICA ANDERSEN 381.00 -._--------.._----------._-~_.._._~---------------.._- "--- -----.--.--.-.-"--.---...-..--.---.---.----.--..--..----.-----.-.--- Jl_5901___ ~_.A.1"JJ~AL...fRIENDS OF TH~"y ALLE~___ _~___._ ___ _______ _____ _~,500.0Q Jl590~____ APP~.QNE-.E.MPLOYMENT SERVICI~.____.____ _~_ ___ _ __ _ __ ___ _-.1,452.~_ Jl5903_.____.A.Ql.LANEljMPORT & EXPORT..lNC~____________~__ ~__ __ _~___ _14,40~OO 95904-95905 BACKFLOW CERTIFICATION 690.00 _._-~-----._-_._---~~----_.~_.__.~._-_._------------_.._--...------.-----..-----.--.--------.--..--. ..------..--.---- -- ----.---..--.--- 95QQ~__ BAN~OF AMERICA, (0l?19) CITY MAN_.A.GE~OFfICE. _ ___~__ ____ _u______ _ __ _609~i>L 9590L___ BANK_Qf AMERICA,J107~OLlC~CHIEF____________ ______ __ ______2j}.5:L 95908____BANI<..9~.A.MERICA~?01 ZLFIR~CHIEF___________.___ ________ ____44.0Q Jl59~_ _~ANKOF AMERICA, @~j:~NGINEERING..!PU~L1C WORKS~EPARTMENT____ -____.11Q.2L _95~19___ __J3~ANISOF AMERICA, (3309lflB.~T A TION #8~~____~_ _____________ __ ____82.53_ 95911___~ANK OF AMERICA, (3480) COMMUNIT'(QEVELOPMENT DEPARTI\t1ENT ~_n____ __J!6.0CL Jl5912 ___. BA~OF AMEI3ICA, ~~ PARKS ~RECREATI9N_ OEPARTMEN~___~ _ ____ ~_ _1 ,003.I1 -95913___~ANJSOFAMERIC~(M00)ELRE_STATI0f'i#94____~___~___ ___~___ __~ 470-?~ 9591~_~ __BANKOF AMERICA,J2673LLAK~& AQUATIC RESOURCES_QEPARTMENL________~61. 71_ 95915... VINCENT DALE BERRY _. ____ ___ -----__________~52.71_ 95916 -~-- BMLA-;lNC.-~----- ... - -___ _____ ____~___ ____ ___ _J.2--175.0~. 95917---~BUNDYCANYONTURF-SUPPLY --... .. ... .--.._~__u___Jl8.41 95918-- CA. ASSOCIATION OF COQEENFORCEMENT -== ~ ==== _ -=- __-_ _ _ _ _ __lOO.OO_ 95919-- -CA. MUNiCiPAl... TREASURERS 6.SS0CIATION__________________ __--155:00_ 95920--- STATE OF CALIFORNIA ________~_ __ _ _ _ _~ ___ _ _ _ _ __ _ __ _ 525.00 95921-----STATEOFCALiFORNIA, C.S.T.I.. . . _ _ __ _ _ _ __ _ ___ __ _ _ _ _~ _1.d00.00 95922---CALOL YMPIC GLOVE & SAFETY CO. __________ ___ _~_~ __~_______161~Q.~_ 95923 --- CANONRNANCIAL SERVICES, INC. ... .. . . ... u. . 219.81 95924--- JOHN CARLSON ~---~ --~---~----- - --=- -=----=__-=-___--=-____-=--=--~3y50- 95925 . . - JOSECESAR~-~~-__----~--_=-==_=______.______JO,06~.OO~ 95926- - CKM MATERTALs,IN~-.-- ___-=-=-=-_~=_--= ~_.____ _ __~_~ __ _ __1&96.53__ -95927~--PATRICKCLA~--- -~- =-____ _ ____ ______ _ ___ __.~8.7~ 95928--- COAST TO COAST WIRELESS,INC, . __u_____ __ _____~_~~___ __..156.3.1 95929---- . COMMUNICATIONS CENTE~===___~____________~__ _ _____...i>.39-'0Q.. 95930- --KiRT A COURY - __ _ _ ____ _ _ ___ __~___ _ ..2..07~.00_ 95931-- CTA'-PACIFIC.GREENSCAPE .===--~-------~-______~_...i>.92.7! Jl5932 .===p-& KFABRICATION ~-~---~---------_~__~_~______35Q.00_ 95933 D & SELECTRIC. . .... . .. _ ___~___l..466.00_ 95934 --____ DAVID EVANS &ASSOCIA TES, INc:---=---=---=___--=-____-=--=--==-=_= =__ ~_~_5,830.9Q 95935- -rnRECTV---=---=- ---~-- ___ __ ________ _ _ ~__ _ ___J6.98_ 95936---00-'TCENTER -- - ---=-==-=-=-=-____ _ _ _~___~ ___ _____ ___..l().24_ ~959~--- CAROLE-K-:-DONAHOE, A.I.C.P. ... .... ... ... ..~__ ____~____3,511.8Q.. ~959~-- D3 EQUIPMENT---~--- -- - ----- -- --- -- 124.48 -----~-------- ----------- ----- -------~- ---------- 5/21/2008 Warrant 051508 1 OF 3 Agenda Item No.6 Page 3 of 5 MAY 15. 2008 CITY OF LAKE ELSINORE WARRANT LIST CHECK# VENDOR NAME AMOUNT 95939-95943 E.V.M.W .D._________ ~___________ __ ...____ JiO,(E?l~ 95944--. ELSINORE ELECTRiCAL- SUPPL Y, INg~_________ -~-~.~ -g_5945-9594~ J~LSIN9RE piONEER LUMBER Q9--"____._ .-- ._ .--91!.1Q... 959,!!_ .. ENVIRONMENTAL Cq:AN!N9_ _____. __ ._. _ ___w--- _~95,CR. 959~ __..E~RGU_~ON 9ROUF'.. L.L.Q"-- __________________.31,050.9<>.... ~?949 _ ----.f_ERRELLGA~___. __w___________ ____ ________...ML~ 95950 . __~9UIS EETHEROLF__- _________ ________?(5Q.50 95~?~... FIL/\_RSKY~ WATT, L.Lp"---__ .~__ ___.__~_ ___ ________j!tQ~Q<L. 95952 _. FIRST AMEF3ICAN COREhOGlg,JNC.____________________?22.60 95953__ ELOURFUSIQ~______ ~_.__.._____ ._~_ .._ ---.111.99.... 95954 ._.<30LDE.N BELL: PROpUCT~'_LNC._______________ __ .. ____ ~J4 il_5955 _ ..__ GOLP_E:N OFEICE TI3AILERS~lfic:;. ___ ____ ______ __ ._____.269.3.13 959_~()__...L.9RENt.)_IANCO~____._______~.__..__ _----.1.I76.OO. .~?~___ HABpy & HARPER, J""C. ___ ___ .___u.__---.M.?~..lliL 95.~~ ..__ HDR ENGINEERING, INC. __. _______..__------ .J!),629.()6 95959_------'"!I:'{VAY S~FETY, INC. .___..__________.__-------.~37.91 95960-----':IY.[)130 SCAPE PRO[)l.JCTS,I",,~___ .__._.__.._______ 689.39 959():1..__1NLAND EMpiRE LQgK & KEYn~____. ___ .....150.70 95962 INLAND URGENT CARE 304.00 ----~ - -.---- -------_.~_..._.._-- ------- ------------_..-. 95963 INTERNATIONAL CODE COUNCIL 65.00 --- --.----. -_.~- ~..,_.._-_._- -------....--,---- -_.-.-~--~_...._-------_.- --- ----------',---- 95~~__I""TERSTAIE SWE~F'ING 5.E:I3'{ICES_ _.____ _ ___.. _...140.00 _ ~5965 _ __.-J_EFF HALJSER MO~ILE WEU)I~__ ..__ _____ ....1,400.00. 95966 LAKE ELSINORE VALLEY CHAMBER OF COMMERCE 120.00 -. --- -_._-",,---------. ...-------....-....,-------.....----.---.- ------------ 95967 .. LEIBOLQ!.MCCLENDON & MANN____ _________ 26,508.87 _~5968LEWIS, BRISBOIS, BISCAARD, 5.MITH ___un. ______ ____.w43.~9 95969-95~72 LOWE'S.t:lOME C~.NTERS, It'.IC. ___..--. ...____. 1 ,0~1J1L 95973 LYNN S. MARLEY 400.00 --.--'-'.-'-"--- ~. ---------- --------- ------ 95974 SANDRA MASSA-LA'{ITT ______ ...l~2'!0.00 95975 LINDA M. MILLER._______~______n _.~!9_75.00_ 95976 MOORE WALLACE u________. 3,222.94 95il.?:Z__ MO~'39W PLUMBING, INC. ..._____._ 100.50 g~9L8_____.M1J~ISERVICES, L.L.C. .. .._____ __un 375.00 95979_ .. NBS GOVE.=RNMENT FINANCE GROlJE__ _ _ __.5_,250.00 _~?~~Q.. NELSON PAVING, INC. ._____.______. 35,5il..1:~.2__ 95981 ~E:TCOMP TECH.NOLOGIES,JNC. _n___ _312.10 95982 NO~.h~ CONSUL T,A.NTS, INC. _. _____ 2.51~.1Q. 95983 OCB REPROGRAPHICS 9.70 ___n..._______ _____ - ------ - .-.---.------.- ,.-------- --- -- 95984 __OBANGE COU!'lJY STRIPING!..INC. ______ 1.22L7.9_ 95985 PITNEY BOWES PURCHASE POWER__ .. _ 3,04_9-"~~ 95986 PREMIUM PALOMAR MT. SPRING WATER 290.15 95987-95988 THE PRESS ENTERPRISE__nm___ .___Un 1,977.19 95989 PROPlJCTION VIDE:O, INC. ___. . .___ nu______ 218.75 95990-95991 PRUDENTIAL OVERALL SUPPLY 525.09 -- ---~--_._-------- ---- ._-~._---- 95992 QWEST COMMUNICATIONS 963.87 ____.~______ ________.____.w.___________ _____n_ --------- - ----..------- 95993 RIGIiTWAY SITE SE.13VICES, INC._ ____u_ .___ 1,627~3_L 95994 JAMES RILEY 297.00 --------...-..--- .------ ------ .---- ,----_._---" 95995 COUNTY OF RIVERSIDE ...__nn~..!.031.87_ il5996 ROBBJ.NS PEST MA~AGEMENT,INc:;. .______ 350.00 95~_~Z::.95998 SC SIGNSn ...._____ .n_ .. ___ 2,940.00 95999 SHAMROCK LIFT RENTALS ______. ______ 4,45().00 96000 SHARE CORP. 77.39 .--------- --~-_._._._- 96001 SHERWIN-WILLIAMS CO. 176.19 --.----- - --- ,.. ----- 96002 SHRED-IT 80.00 5/21/2008 Warrant 051508 20F3 Agenda Item No. 6 Page 4 of 5 MAY 15. 2008 CITY OF LAKE ELSINORE W ARRANT LIST AMOUNT 92.74 .'.--------- - -- ------.-. ---------------- 3,918.75 100.00 ._52,968.80 228.73 2,21~.3?_ 115.54 269.40 297.62 547.00 " nm....._.______.._ ?, 1~QJ>'(L 189.95 336.27 -----..---- 76.32 542.11 --- ------- -----.,.... ----------- 159.95 ------------ 132.00 192.43 297.00 --------- 600.00 -------------... "------.-"-.--.-- 450.00 ?,6Q?..~~ 5,:3f3Z.50 f.!,-5.?_5.00 . 50.00 169.20 CHECK# 96003 96004 - ----_._-_._-~~._-.--------_.- - ,-----..--------- .. ."'__'______ .--.,-----..____'0_.__------- 96005 SOUTHEAST CONSTRUCTION PRODUCTS ----_._~_.-.- -.-.....--.-.-------.....--- 96006-96010 SOUTHERN CALIFORNIA EDISON CO. -.. -,..----..--...- 96011 SOUTHERN CALIFORNIA GAS CO. -.- -"-'- -'.._--..----- 96012-96013 STAPLES BUSINESS ADVANTAGE 96014 STAUFFER'S LAWN EQUIPMENT ___ _u_._.'.'_ _____'"'.,,._.... _~~915__ TEAM AUTOAID,Jf'JC. . ____un 96016 TEMECULA MOTORCYCLE SALES & SERVICE ----. ------~,_._--- -.,--,.,-----------. .---------_. -------- 96017 THE CLIFFS RESORT --.--....-- "'-- --.--.--.-.,------...- 96018 UNION BANK OF CALIFORNIA - .- ----- 96019 UNITED PARCEL SERVICE ___M_'_ __ .._.._ _.___~. 96020 VENUS PRINTING ~.-_._-------- .-~-'-- 96021 VERIZON CALlFORNJA. INC. 96022 VERIZON EQUIPMENT SALES & SERVICE ~.~-~ -- --..-- --.------------ .----- 96023 VERIZON ONLINE -~~--" 9602'L. .. VILLAGE EQUI.PMENT RENTAL~,tt<J.Y-"--____ 96025 VULCAN MATERIALS COMPANY ~------- .---- 96026 TOM WEINER 96027 WELCOME HOME TROOPS 96028 WEST COAST SERVICES ---------------------- -~_._._---""-~--- 86029 WESTERN BANK OF CHINOOK -'---'~---" --- 96030 WESTERN RENTALS 96031 WENDY WORTHEY __ _.__m____ 96032 ROBERT W. WRIGHT 96033 n___ .~!=gnMEDICAL, INC. VENDOR NAME SMART & FINAL -_._-------- DAVID S. SOLOMON $ 414,372.10 PIE DATE: 2,029.40 802.30 157,496.68 55,519.49 -- .~--------------- 51,584.21 20,015.74 --.---.-..----- 727.62 04/25/08 04/25/08 05/09/08 05/09/08 ~--- 05/15/08 05/01/08 05/15/08 PAYROLL CASH PAYROLL TAXES PAYROLL CASH PAYROLL TAXES CALIFORNIA P.E.R.S. UNION BANK OF CALIFORNIA WIRE TRANSFER ~--_. --------~--- FLEX BENEFITS GRAND TOTAL $ 702,547.54 5/21/2008 Warrant 051508 30F 3 Agenda Item NO.6 Page 5 of 5 CITY OF ..~ LAI(f: 6LSiNO~ \ I ~ DREAM EXTREME... REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: INVESTMENT REPORT - APRIL 2008 Discussion The Investment Report is a listing of all funds invested for the City as of the date shown on the report. Recommendation Receive and file. Prepared By: James R. Riley ~ Finance Manager U Matt N. Presse~ Director of Ad~rr;i~ive Services Reviewed By: Approved By: Robert A. Brady AllA1 City Manager ~ij.IV Agenda Item No. 7 Page 1 of 11 CITY OF LAKE ELSINORE INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS AS OF APRIL 30, 2008 ACTIVE ACCOUNTS BANK DEPOSITS OUTSTANG. BOOK BALANCE IN TRANSIT CHECKS BALANCE $1,836,765.79 350,503.12 (1,091,245.90) 1,096,023.01 234.00 234.00 164,695.91 (1,444.80) 163,251.11 2,138.60 727.62 (1,866.22) 1,000.00 2,003,834.30 351,230.74 (1,094,556.92) 1,260,508.12 Bank of America - General Reconciling Items Bank of America - Payroll Bank of America - Flex Benefit Total Active Accounts INVESTMENTS Local Agency Investment Fund Bank of New York-Trust Sweep Account Federal Home Loan Mortgage Corp. Federal Home Loan Bank Federal National Mortgage Association Sub-total Investments 36,661,129.98 1,063,555.74 36,661,129.98 1,063,555.74 4,000,000.00 4,000,000.00 41,724,685.72 41,724,685.72 351,230.74 (1,094,556.92) (12,160.00) (37,337.00) (49,497.00) 41,675,188.72 42,935,696.84 Total Investments ( 12,160.00) (37,337.00) (49,497.00) 41,675,188.72 43,679,023.02 Unrealized Gain! (Loss) at 6-30-07 per GASB 31 (LAIF) Unrealized Gain! (Loss) at 6-30-07 per GASB 31 (Other) Unrealized Gain! (Loss) at 6-30-07 per GASB 31 (Total) Cashier Drawers #1 & #2 City of Lake Elsinore Petty Cash Fund 300.00 1,000.00 TOTAL POOLED CASH AND INVESTMENTS $42,936,996.84 I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the City Council on June 26, 2007. A copy of this policy is available in the office of the City Clerk. The pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures. Matt N. Press Director of Admin s May 27, 2008 Date Prepared by: J. Riley, Finance Manager Agenda Item No. 7 Page 2 of 11 CITY OF LAKE ELSINORE POOLED CASH AND INVESTMENTS BY FUND AS OF APRIL 30. 2008 FUND NO FUND NAME 100 General Fund 101 Supplemental Law Enforcement Fund 102 Local Law Enforcement Block Grant Fund 103 Office of Traffic Safety Fund 104 Traffic Offender Fund 105 Misc. General Project Fund 106 Affordable Housing In Lieu Fund 107 Developer Agreement Revenue 110 State Gas Tax Fund 112 Transportation Fund 115 Traffic Safety Fund 116 City Hall-Public Works DIF Fund 117 Community Center DIF Fund 118 Lake Side Facility DIF Fund 119 Animal Shelter DIF Fund 120 Camino Del Norte DIF 130 Lighting & Landscape Maintenance Fund 135 #1 Lighting & Landscape Maintenance Fund 140 Geothermal Fund 150 C.D.B.G. Fund 201 Street C.I.P. Fund 204 Signal C.I.P. Fund 205 Traffic Impact Fee Fund 211 Storm Drain C.I.P. Fund 221 Park C.I.P. Fund 231 Library C.I.P. Fund 232 City Fire Protection Fund 254 AD 89-1 Railroad Canyon Rd. Improvement Fund 257 CFD 90-2 Tuscany Hills 259 CFD 90-3 Construction Fund 266 CFD 2004-1 Marintiqu 267 CFD 2006-1 Summerly 272 CFD 2005-2 CIP Fund 351 AD 87-2 Debt Service Fund 352 AD 86-1 Debt Service Fund 353 AD 89-1 Debt Service Fund 356 AD 90-1 Debt Service Fund 357 CFD 2003-2 Canyon Hills 358 CFD 91-2 Debt Service Fund 359 CFD 90-3 Debt Service Fund 360 AD 93-1 Debt Service Fund 362 CFD 95-1(96 Srs.E) Debt Service Fund 363 CFD 88-3/1997 Series F Debt Service Fund 364 CFD 88-3 III B /1997 Series B Debt Service Fund 365 CFD 98-1 Summerhill Improvement fund 366 CFD 2004-1 Debt Service Fund 367 CFD 2005-3 Summerly / Laing 368 CFD 2004-2 Vista Lago 369 CFD 2004-3 Rosetta Canyon 370 CFD 2005-x Camino Del Norte 371 CFD 2005-1 Serenity 372 CFD 2005-3 Alberhill Ranch 373 CFD 2005-5 Wasson Canyon 374 CFD 2005-4 Lakeview Villas 375 CFD 2005-1 D. Clurman 376 CFD 2005-7 La Strada 377 CFD 2006-X Tessara 378 CFD 2007 -X TR#31957 379 CFD 2007-X Marina Village 380 CFD 2006-9 Tuscany W 381 CFD 2006-10 River LK 382 CFD 2006-9 Trieste 383 CFD 2007-X Canyon Hills 384 CFD 2003-2 SRS 200M 385 CFD 2004-3 SRS 200M 386 CFD 2007-4 Mekenna 387 CFD 2007-5 Red Kite 388 CFD 2007-6 Holiday 604 Endowment Trust Fund 605 Public Improvement Trust Fund 606 Mobile Source Air Polution Fund 608 Trust Deposit & Pre Paid Expense 610 Kangaroo Rat Trust Fund 611 Developer Agreement Trust Fund 616 Fire Station Trust Fund 620 Cost Recovery System Fund 650 CFD 2003-1 Law & Fire Service Fund 651 CFD 2006-5 Park, OpnSpc 652 CFD 2007-1 Law & Fire Total Pooled Cash & Investments AMOUNT 7,829,729.12 268,957.07 16,594.13 (6,882.09) 69,849.75 857,149.54 993,700.33 1,061,037.97 1,663,353.03 1,660,389.66 503,547.97 912,294.68 586,269.16 342,014.64 372,633.63 32,179.19 (830,280.43) 81,992.97 17,533.07 (109,849.58) 12,578.41 117,527.58 5,729,496.84 7,045,335.42 1,112,034.63 1,257,731.37 653,115.35 147,108.02 (94,047.50) 102,224.34 82,492.64 (1,570.00) 808.31 48,706.85 182,616.77 325,938.71 502,903.42 183,256.32 407,775.16 (318,703.83) 1.096,856.91 214,263.35 2,136,752.59 (976,464.98) (33,264.84) (76,134.40) (3,124.70) 309,339.35 636,494.64 28,242.41 (25,368.25) 85,126.80 106,239.98 56,717.94 45,895.34 2,347.98 46,930.59 59,729.97 370.83 472.48 50,824.97 63,803.05 62,804.10 (449,383.51 ) (564,465.91 ) (20,453.75) 1,046,382.15 (604.80) 18,248.38 487,813.21 224,226.72 1,385,425.56 105.00 1,587,790.00 16.07 1,028,919.50 485,035.24 (5,214.35) 4,758.60 42,936,996.84 Agenda Item No. 7 Page 3 of 11 CITY OF LAKE ELSINORE INVESTMENT ACTIVITY SUMMARY FOR THE MONTH ENDING APRIL 30, 2008 Total outstanding investments as of March 31, 2008 PURCHASE MATURITY/ DATE CALL DATE Investment Purchases: Total Purchases Investment Maturities: FHLB 3133XDC58 10/11/2005 4/11/2008 Total Maturities Investments Called: Total Calls Net increase (decrease) in LAIF Net increase (decrease) in Sweep Account Total outstanding investments as of April 30, 2008 COUPON YIELD TO RATE MATURITY 4.560% 4.560% $ 40,742,118.72 COST (1,000,000) (1,000,000) 959,753.23 1,022,813.77 $ 41,724,685.72 Agenda Item NO.7 Page 4 of 11 .... 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'" ;: ~ '" ;: an 0 0 0;3 Agenda Item No. 7 ::;E ;::J Page 9 of 11 CITY OF LAKE ELSINORE SUMMARY OF POLICY LIMITATIONS AS OF APRIL 30, 2008 DESCRIPTION U.S. Treasury Bills CURRENT PERCENTAGE BASED ON MARKET VALUE AS OF APRIL 30,2008 0.00% U.S. Treasury Notes 0.00% Federal Agency Issues: FICB FFCB FLB FHLB FNMA FHLMC 0.00% 0.00% 0.00% 9.66% 0.00% 0.00% Banker's Acceptances 0.00% Certificates of Deposit 0.00% Negotiable Certificates of Deposits 0.00% Commercial Paper 0.00% Medium Term Corporate Notes 0.00% Repurchase Agreements 0.00% Reverse Repurchase Agreements 0.00% LAIF (Local Agency Investment Fund) Current Balance 87.79% Bank of New York - Trust Sweep Account Current Balance 2.55% TOTAL 100.00% % of Portfolio Maturing within one year % of Portfolio Maturing or Callable within one year 95.21 % 100.00% MAXIMUM PERCENTAGE UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED 40.00% 25.00% 30.00% 15.00% 30.00% UNLIMITED 20.00% UNLIMITED $ 36,661,129.98 UNLIMITED $ 1,063,555.74 no less than 25% Agenda Item No. 7 Page 10 of 11 MONTH July 2005 August 2005 September 2005 October 2005 November 2005 December 2005 January 2006 February 2006 March 2006 April 2006 May 2006 June 2006 July 2006 August 2006 September 2006 October 2006 November 2006 December 2006 January 2007 February 2007 March 2007 April 2007 May 2007 June 2007 July 2007 August 2007 September 2007 October 2007 November 2007 December 2007 January 2008 February 2008 March 2008 April 2008 AVERAGE CITY OF LAKE ELSINORE PERCENT OF PORTFOLIO INVESTED IN FEDERAL AGENCIES JULY 2005 THROUGH APRIL 2008 (INCEPTION TO DATE) FFCB 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% % OF PORTFOLIO BY AGENCY FHLB FHLMC FNMA 0.00% 0.00% 0.00% 0.00% 3.33% 0.00% 6.23% 3.12% 0.00% 14.23% 2.85% 0.00% 18.82% 2.69% 0.00% 22.92% 2.86% 0.00% 20.74% 2.59% 0.00% 21.01 % 2.62% 0.00% 20.49% 2.55% 0.00% 20.59% 2.57% 0.00% 19.94% 2.49% 5.02% 24.91 % 1.91 % 3.85% 25.26% 1.93% 3.90% 28.57% 2.19% 4.41 % 26.17% 2.37% 4.77% 26.26% 2.38% 4.79% 24.69% 2.46% 0.00% 28.04% 2.54% 0.00% 27.59% 2.12% 0.00% 26.60% 2.21 % 0.00% 32.82% 4.68% 0.00% 30.05% 4.73% 0.00% 31.17% 4.80% 0.00% 36.37% 4.28% 0.00% 36.07% 4.25% 0.00% 41.34% 2.43% 0.00% 39.24% 0.00% 0.00% 31.02% 0.00% 0.00% 29.61 % 0.00% 0.00% 28.06% 0.00% 0.00% 16.79% 0.00% 0.00% 11.72% 0.00% 0.00% 11.72% 0.00% 0.00% 9.66% 0.00% 0.00% 0.00% 23.20% 2.15% 0.79% TOTAL % OF PORTFOLIO IN FEDERAL AGENCIES 0.00% 3.33% 9.35% 17.08% 21.51% 25.78% 23.33% 23.63% 23.04% 23.16% 27.45% 30.67% 31.09% 35.17% 33.31% 33.43% 27.15% 30.58% 29.71% 28.81% 37.50% 34.78% 35.97% 40.65% 40.32% 43.77% 39.24% 31.02% 29.61 % 28.06% 16.79% 11 .72% 11.72% 9.66% 26.13% Agenda Item No. 7 Page 11 of 11 CITY OF !'7~ LAKE ,5,LSiNORf: ~ DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: MEMORANDUM OF UNDERSTANDING WITH RIVERSIDE COUNTY FOR EASEMENTS RELATED TO THE FUTURE NICHOLS ROAD Backaround Alberhill Ranch, Tract 28214, the residential development located south of Lake Street has been conditioned to construct Nichols Road between Collier Avenue and Lake Street. Part of the approved alignment skirts the Multi-Species Habitat Conservation Plan area controlled by Riverside County. To move forward with the future construction of Nichols Road, City and County staff have been working together towards an agreement which outlines the terms for which this construction can take place. Discussion City staff conditioned Tract 28214 to construct Nichols Road between Lake Street and Collier Avenue as mitigation to the tract development. In order to construct this circulation element roadway, the City and/or developer would be required to attain permission from Riverside County for all encroachments. The item offered for consideration is a Memorandum of Understanding (MOU) between the City and Riverside County which identifies the terms where encroachment will be allowed. This MOU identifies a slope easement, public storm drain easement, joint access easement, temporary construction easement and a permanent right-of-way easement for roadway purposes and will streamline the encroachment process. Fiscal Impact There is no fiscal impact with this item. Agenda Item No.8 Page 1 of 5 Nichols Road MOU May 27, 2008 Page 2 Recommendation Approve the Memorandum of Understanding with Riverside County establishing easements related to the alignment and construction of Nichols Road between Lake Street and Collier Avenue and authorize the Director of Public Works to execute the document. Prepared by: Ken A. Seumalo vJt> Director of Public Works Robert A. Brady () w., City Manager 1K1JV Approved by: Attachment: Vicinity Map Agreement Agenda Item No.8 Page 2 of 5 1 COUNTY OF RIVERSIDE, a Political Subdivision of the State of California (Herein referred to as "COUNTY"), and CITY OF LAKE ELSINORE, a Municipal Corporation of the State of California (Herein referred to as "CITY") 2 3 4 PROJECT: NICHOLS ROAD PROJECT APN: 389-080-044 5 6 MEMORANDUM OF UNDERSTANDING 7 1. A grant of easement is required from the County for this project in order to effectuate the City's desire for the arterial roadway to be placed in this location. Reference is made to the MOU approved by County Counsel December 2, 2004 agenda B. 1 section 4 cooperation between City and County agree to cooperate and assist in facilitating further lot-line adjustments and other parcel reconfigurations. The right of way for Nichols Road is shared by the various adjacent properties along its alignment from Lake Street to Collier Avenue. The construction of the half street roadway improvement by Castle & Cooke is meeting the City's requirements and Conditions of Approval for VTM 28214 and the Alberhill Ranch Specific Plan. The other half street roadway improvement is provided at the request of the City and not as a requirement of any subdivision map or entitlement requirement of the City. The City has requested an easement for the County for roadway purposes located within the County/MSHCP ownership. The Nichols Road project within County ownership includes a combination of partial roadway improvements including grading, drainage, slopes, curb and gutter, and paving. For this portion of the project within the County lands the grading within the proposed road right of way and easement area includes approximately 5,400 cubic yards of cut material and approximately 115,700 cubic yards of fill material required to meet the roadway design criteria set forth by the City of Lake Elsinore, utilizing the County of Riverside standards. 8 9 10 11 12 13 14 15 16 17 18 2. It is understood that the CITY may enter upon COUNTY property where appropriate or designated for the purpose of improvements including grading, drainage, slopes, curb and gutter, and paving within the project easement area. 19 20 3. CITY agrees not to impede parking ingress/egress or traffic flow in and around COUNTY buildings or parking facilities. 21 22 4. COUNTY shall be held harmless from all claims of third persons arising from the use of said COUNTY property for any sewer facilities work associated with the granting of this easement. 23 24 5. Debris generated by City's use will be removed and the easement roadway surface will be repaved from curb to curb and left in a neat condition. 25 6. COUNTY hereby warrants ownership of the property described above and that 1 of 2 Agenda Item No 8 Page 3 0 5 GL:jw 2 3 05/06/08 004TL 11.749 24 1 COUNTY has the right to grant CITY permission to enter upon and use said easement area for purposes as described in Section 1 above. 2 3 7. This agreement is the result of negotiations between the parties hereto. This agreement is intended by the parties as a final expression of their understanding with respect to the matters herein and is a complete and exclusive statement of the terms and conditions thereof. 4 5 8. This agreement shall not be changed, modified, or amended except upon the 6 written consent of the parties hereto. 7 8 9. This agreement supersedes any and all other prior agreements or understandings, oral or written, in connection therewith. 9 10. COUNTY, its assigns and successors in interest, shall be bound by all the terms and conditions contained in this agreement, and all the parties thereto shall be jointly and severally liable thereunder. 10 11 12 Date: 13 CITY OF RIVERSIDE a Municipal California Corporation 14 By: Ken Semualo, Director Public Works Director/City Engineer 15 16 RECOMMENDED FOR APPROVAL: 17 By: 18 Georgia Lloyd Real Property Agent 19 APPROVED AS TO FORM: 20 21 By: Synthia Gunzel Deputy County Counsel 22 COUNTY OF RIVERSIDE 25 By: Robert Field, Director Department of Facilities Management 2of2 Agenda Item No 8 Page 4 0 5 .. ! .,!.'4J:P i .~1i'1i c : ".~N}'ON. '.~__.IiJ) "",,,00- -00", f- -IS,o... l/s"4I......................"..,.".".1I. \ \ ~ \ "\\ ~'\ \\ \ \ *, \~, ** ~. *~* *~ . *. ~* *~ ~*' \\\.. \ .. \ ! / 7r~ , i:;~.~ .:' /:~"+'" ",0<,<1' ,.I';:; ".;,"" , ;*'0.\ 4'.0 I~- . ~ }~: ~<-, \ A~4ijp:~:' . i~L """-,B..- ~.<#,. ~._ ...*'L !\ ,. \<'~'~ ""', "...r"-J.. Ab >,,:,,' ~~ ';:~'" =""" ./" --"".. .,:;;' ~~I . \II . 4J::f.Ii;Id.\ii':\~;:: r.............~......................{Y;.~fQ /iJ) I FIR CIR I ~~IlN CIR i .., .. ......,....~._" .......... CITY OF ~ LAKE 6LSiNORE ~ DREAM EX'TREME MOU FOR FUTURE NICHOLS ROAD CITY COUNCIL CITY OF LAKE ELSINORE MAY 27, 2008 N Base map prepared by: ~ City of Lake Elsinore Emgineering Division A end It~~~. 8 9 CountY~Ri've ~'d GIS p~ eGIS -sat~pla e 8 CITY OF ~~ LA.I{J: ,6,LSiNORJ; V DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: AMENDMENT TO PARKS LANDSCAPE MAINTENANCE CONTRACT BackQround At the February 12, 2008, City Council meeting, the Council approved a three year contract with CTAI Pacific Greenscape for landscape maintenance of our City Parks. Staff is requesting to amend the contract to eliminate landscape services to three landscape areas. These landscape areas (Lake Community Center, Chamber of Commerce, and Linear Park) are actually streetscapes and are being serviced by another City contractor. CT AI's bid for these three areas total $19,284. Discussion In lieu of landscape service to these three areas, CT AI Pacific Greenscape will be required to provide labor and fertilizer materials to all City parks as identified in Section 5.08 of the contract. The annual contract amount will remain the same at $221,820. Fiscal Impact No Impact. Funds have been included in the Parks and Recreation fiscal budget. Recommendation Authorize the City Manager to sign the Amended Parks Landscape Contract with CT AI Pacific Greenscape to provide park landscape maintenance services to the City of Lake Elsinore. ,...." ) /' Approved by: Ray GonzaleP Director of Parks and Recreation Approved by: Robert A. Brady IlriJ City Manager ~ Attachments: First Amendment to Landscape Maintenance Contract. Agenda Item No. 9 Page 1 of 26 FIRST AMENDMENT TO SERVICES CONTRACT (Park Landscape Maintenance) THE CITY OF LAKE ELSINORE, hereinafter referred to as CITY, AND CTAI PACIFIC GREENSCAPE, hereinafter referred to as CONTRACTOR, hereby agree to amend certain provisions of the Services Contract dated as of February 12, 2008 as follows: 1. Specifications: The Parties hereby amend and restate the Specification for City of Lake Elsinore Park Maintenance Contract Work as set forth in attached Exhibit A, "Amended and Restated Specifications for City of Lake Elsinore Park Maintenance Contract Work" and which highlights the additions and deletions to such specifications. IN WITNESS WHEREOF the parties have caused this First Amendment to the Agreement to be executed on , 2008 CITY OF LAKE ELSINORE: CONTRACTOR: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Agenda Item NO.9 Page 2 of 26 EXHIBIT A Amended and Restated Specification for City of Lake Elsinore Park Maintenance Contract Work 2 Agenda Item No.9 Page 3 of 26 5.01 GENERAL LANDSCAPE MAINTENANCE SPECIFICATIONS This specification establishes the standards for the maintenance of the landscaped areas for the City of Lake Elsinore. The Contractor's primary responsibility will be to maintain the landscape areas at the highest (municipal) industry standards by integrating innovative and progressive techniques and to follow the objectives as set forth in these specifications. The Contractor shall furnish all labor, equipment, materials, tools, services, and special skills required to perform the landscape maintenance as set forth in this specification and in keeping with the highest standards of quality and performance. Maintenance of the landscape shall include but not be limited to inspections, mowing, trimming, pruning, fertilization, aeration, weed control, cultivation, pest control, tree surgery, de-thatching, plant replacements, renovation, and clean-up of drainage facilities. It is the intent to schedule maintenance to keep this site in a state of healthy vigorous growth. Irrigation maintenance shall include inspections, operation of the systems, adjustments, repairs (not including vandalism), modifications, improvements, testing, analysis, and other work as needed. The Contractor will submit a Maintenance Schedule which includes, but is not limited to: minor tree pruning, aeration, thatching, insecticides/herbicide application, and application of all fertilization of trees, shrubs, ground cover and turf bi annually. 5.02 TREES A. General Tree Maintenance The Contractor shall be responsible for the general tree maintenance in the specific landscape areas including; trimming and pruning, adequate watering, fertilizing, staking, removal of fallen leaves and branches, removing suckers, raising suckers, raising skirts and protection against pests. B. Pruninq 1. All trees are included in required trimming operations. The Contractor shall not be responsible for any trimming operations above (18') eighteen feet. 2. Tree pruning shall be performed based on the following categories with the intent of developing structurally sound trees symmetrical in appearance with the proper vertical and horizontal clearance. All pruning and trimming operations shall be in accordance with ISA Standards. 3. All trees shall be trimmed, shaped and thinned at least once per year. 3 Agenda Item No.9 Page 4 of 26 4. All dead and damaged branches and limbs shall be removed at the point of breaking at the time breakage occurs. 5. All trees shall be trimmed and shaped to provide a symmetrical appearance typical of the species. 6. All suckers and sprouts shall be cut flush with the trunk or limbs. 7. All structural weaknesses such as split crotch or limbs, or severe damage shall be reported to the City's Park Staff. 8. Special emphasis shall be placed upon public safety during pruning operations, particularly when adjacent to roadways. 9. All trimmings and debris shall be removed and disposed of off site at the end of each work day. 10. Prune trees along sidewalks to allow (8) foot clearance for pedestrians and twelve (12) feet above curb and gutters for vehicular traffic. 11. Signs/lights shall be kept clear at all times. 12. Contractor shall be responsible for applying all insecticides/fungicides to prevent or control diseases. 13.Ailing or stunted trees, which fail to meet expected growth, will receive additional treatments to correct deficiencies. 14. Under no circumstances will stripping of lower branches be permitted. Lower branches shall be retained in a "tipped back" or pinched condition. 15. Topping of trees will not be permitted. All tree trimming operations above eighteen (18) feet shall be the responsibility of the City or accomplished through extra work. This will also include stump grinding. C. Stakinq and Tvinq 1. Trees that shall be staked fall into these categories (at contractor's expense): a. Replacement of missing or damaged stakes where the tree diameter is less than three inches. b. In those cases where tree has been damaged and requires staking for support. c. For new trees or recently planted trees that have not previously been staked. d. Contractor shall use "VIT" twist brace ties and/or cinch ties (4 cinch ties per tree) e. Contractor shall use scaffold staking where applicable. 2. New and replacement ties and stakes shall be the responsibility of the Contractor at no additional cost to the City. 4 Agenda Item No.9 Page 5 of 26 Tree Removal All dead trees or trees which are downed by either natural or unnatural causes, shall be removed and disposed of off-site by the Contractor. All stumps shall be ground to 12" below grade with wood chips raked level to fill hole. 5.03 Shrub Maintenance A. Pruninq 1. Shrubs shall be pruned as required for safety, removal of broken and diseased branches, general containment, and appearance. 2. All shrubbery shall be pruned, trimmed, thinned, and suckers removed to properly contain their size with respect to species, size of planters and the best health of the plant and/or as described in the frequency schedule. Coordinate with City Park Staff. 3. Prune shrubs to retain as much of the natural informal appearances as possible, consistent with intended use. Coordinate with City Park Staff. 4. Shrubs used as formal hedges or screens shall be pruned as required to present a neat appearance. 5. Remove any spent blossoms or dead flower stalks as required to present a neat appearance. 6. Shrubs and mounding shall not exceed 2 feet in height within areas required for vehicle sight distance depending upon roadway topography. B. Shrubbery Replacement The Contractor shall be responsible for the complete removal and replacement of shrubbery lost due to the contractor's faulty maintenance or negligence, as determined by the City's Park Staff. C. Pruninq Schedule Shrubs shall be pruned and trimmed as needed or as requested by the Park Staff. Shrubs shall be pruned and trimmed using sound horticultural techniques. Shrubs shall be maintained within the limits of confined areas (Le., narrow medians, walkways, etc.) so as not to encroach on same. In addition, all shrubs shall be trimmed to maintain horizontal clearance along all walkways and trails to prevent encroachment onto private property and to remove dead, damaged or diseased plant material. 5 Agenda Item NO.9 Page 6 of 26 D. Fertilization Contractor shall use a balanced fertilizer in shrub areas as requested in the frequency schedule or as directed by Parks & Recreation department maintenance staff. E. Cultivation and Mulchinq Contractor shall cultivate around shrub and tree areas and tree wells sufficiently and often enough to control weed growth and maintain existing irrigation and drainage ditches. Mulch is also required to be applied in all open dirt areas and/or around trees as required by the landscape inspector (mulch will be supplied or paid for by the City). F. Irriqation (Deep Soakinq) Deep Soaking shall be defined as the application of sufficient quantities of water to maintain reasonable health vigor of plants. Basin modifications may be required. Quantities of water shall be sufficient to allow for deep water penetration and encouragement of deep rooting of the plants. 5.04 VINES A. General 1. Vines and espalier plants shall be checked and retied as required. Secure vines with appropriate ties to promote directional growth on supports. 2. Do not use nails to secure vines on masonry walls. 3. Deep water vines in pockets not provided with sprinklers as required, promoting optimum growth. 4. Pruning of vines will be in accordance with good horticulture practices. 5. Vines shall be trimmed as required for safety, disease, general containment or appearance (or as directed by the City Park Staff). 5.05 GROUND COVER A. General 1. Trim ground cover adjacent to walks, walls and/or fences as required for general containment to present a neat, clean appearance. 2. Cultivate and/or spray approved herbicide to remove broad-leafed and grass weeds as required. Weeds shall be controlled and not allowed to reach two inch (2") height. Remove weeds by chemical or mechanical means as approved by City Park Staff. 6 Agenda Item NO.9 Page 7 of 26 3. Prevent soil compaction by cultivating regularly all ground cover areas. 4. Any paper or litter that accumulates in ground cover areas shall be picked up on a daily basis (minimal). Every effort shall be made to remove litter from all areas as early in the morning as possible, as and no later than 10:00a.m. 5. Keep ground cover trimmed back from all controller units, valve boxes, quick couplers, or other appurtenances or fixtures. Do not allow ground cover to grow up the trunk of trees, into shrubs, on structures or walls unless directed by the Park Staff. Keep trimmed back approximately 4 inches from structure or walls. Coordinate trimming around base of shrubs/trees with City Park Staff. 6. Bare soil area shall be cultivated a minimum of once per month and/or mulched as directed by the Park Staff (mulch will be supplied or paid for by the City) 5.06 WEED MAINTENANCE Weeds must be removed upon appearance. Selective post emergence Herbicides shall be used to kill weeds without permanent injury to other plants. Do not proceed with a treatment except as recommended by a Pest Control Advisor in writing with a copy forwarded to the City Park Staff prior to treatment. a. All creeping grasses shall be kept out of shrubs and groundcovers. b. Broadleaf weeds in turf shall be removed selectively, without injury to the lawn grass other than slight, temporary discoloration. c. Grass weeds in lawns shall be controlled with selective post-emergence herbicides. See Seasonal Work for pre-emergence herbicide controls of weedy grass seeds Weeds not killed with herbicides shall be removed manually. Turf and other desirable plants killed by weeds, chemicals, etc., shall be replaced at the Contractor's expense. All replacements must be made within 7 days after receiving notice from the City. 7 Agenda Item No. 9 Page 8 of 26 5.07 DRAINAGE FACILITIES The Contractor shall be responsible for continual inspection of surface drains, V- ditches, located within the landscaped areas. Surface drains shall be checked and maintained free of obstruction and debris at all times to assure proper drainage. Remove any debris or vegetation that might accumulate at the inlet to prevent proper flow of water. 5.08 FERTILIZATION A. Schedulinq: The application of all fertilizers shall be recorded and specifically identified on the Landscape Maintenance Schedule chart indicating the fertilizer used and frequency applied to (i.e., turf, trees, shrubs, ground cover, etc.). B. General: Fertilizers shall be organic, dry, palletized formulation. Applications shall be in accordance with manufacturer specifications upon approval by City Park Staff. C. Method of Application: In making application of fertilizer granules, precautions shall be taken to contain these materials in the planting areas. Caution should be used when using a cyclone spreader that tends to throw materials onto paved areas. The use of gravity flow spreaders will keep materials contained in planting areas, eliminating sidewalk stains. The Contractor will be responsible for removing all fertilizer stains from concrete cause by his or her application. Fertilizer shall be applied at manufacturer's recommended rate. D. Timinq of Application: When climatic factors cause problems with the general use of fertilizers, an adjustment of the fertilizers schedule may be necessary. After fertilizer application, monitor watering schedule to eliminate runoff or leaching of fertilizer materials. E. Trees and Shrubs: Agriform 21 gram plant tablets shall be applied to trees and shrubs that require supplemental feeding. Annual fall feeding shall be done in accordance with the rate indicated by the manufacture. Place tablets 4 to 6 inches deep at drip zone areas by using a soil probe to make a hole for inserting tablets, water in well. If the above fertilization does not correct iron chlorosis, contractor shall be required to treat trees and/or shrubs with deep root feedinq and/or foliar application until the problem is solved. F. Contractor shall fertilize turf, trees, shrubs, ground cover and other various plant materials at all City's parks and facilities in this contract. G. Contractor will be responsible to provide all fertilizer material as part of the base bid not to exceed $19,284.00. The City will be responsible for any cost over this amount. However, contractor must have pre-authorization by the City in writing to exceed the amount stipulated. H. Contractor shall purchase and apply fertilizer of the City's choosing, three (3) times annually. One (1) application in the Spring (March-April), one (1) application in Summer (June-July) and one (1) application in Fall (October- November) or otherwise specified by the City. Applications will be made 8 Agenda Item NO.9 Page 9 of 26 throughout all City's parks & facilities included in this contract. The contractor must show proof of purchasing by invoice or City approved means. The City does reserve the right to purchase the fertilizer of it choosing, and to receive reimbursement from the contractor. I. Contractor must provide at least 300 (three hundred), 50 (fifty) pound bags of fertilizer or provide the amount of bags needed in applying the proper application rate of the City specified fertilizer to turf, trees, shrubs, ground cover and other various plant material within each area specified in the parks and facilities. Use method that yields a greater quantity of fertilizer. 5.09 PLANT ADDITIONS AND/OR REPLACEMENTS As part of this agreement, the Contractor may be requested to replace damaged or destroyed trees, shrubs, vines, ground cover, or flowers. Such work will be paid for as extra work by the City unless otherwise specified within these specifications. Exceptions will be replacements due to Contractor's neglect. This will be determined by the City's Park Staff. 5.10 CLEAN UP a. At no time will it be allowed to blow qrass cuttinqs/debris into public streets or qutters without beinq swept or vacuumed cleaned. b. Contractor shall remove all debris resulting from the maintenance operations and dispose of it off-site at the time of occurrence. All grass clippings shall be picked up after each mowing or trimming operation. Use of mulching mowers must be approved by the City. If the use of mulching mower is approved, all visible clippings must be removed in accordance with this specification. c. All debris resulting from any of the Contractor's operations shall be removed and disposed of end of the work day. (Failure to remove and dispose of debris shall result in $100.00 forfeiture from payment). All debris must be separated into green waste, recyclables, and other waste to minimize contamination and be disposed of in the appropriate locations (Failure to separate and dispose of debris appropriately shall result in $100.00 forfeiture from payment). d. All walkways will be kept clean/clear or debris and plant growth. Care shall be taken not to create unnecessary hazards to foot or wheelchair traffic during maintenance operations. e. All shrub areas not interplanted with ground cover will be raked clean a minimum of once a week or as directed by City Park Staff. f. The Contractor shall provide a general clean-up operation throughout the contracted area on a daily basis seven (7) days per week including holidays for the purpose of picking up papers, trash, broken tree branches, or other debris 9 Agenda Item NO.9 Page 10 of 26 which may accumulate in the landscape areas, caused by winds or normal conditions. (Failure to remove and dispose of debris shall result in $100.00 forfeiture from payment). g. Between Memorbl D3Y 3nd L3bor D3Y, The Cont3ctor sh311 remove 311 litter from turf, pl3nters, sandlots, walkways, parking lots, beaches and tr3shcans twice per day, once in the morning before 9:00 AM and ag3in in the afternoon bofore 3:00 PM, on all weekend d3Ys 3nd holid3Ys from the follmving locations. . Seaport B03t L3unch . Elm Grove Beach . 'Nhiskers Fishing Beach . Davis St. Fishing Beach 5.11 IRRIGATION A. General The controlling factor in the performance of water management within the City landscape maintenance areas is the application of water to landscape plants at a rate that closely matches the actual demands of plant material with little or no runoff. Roadway safety and maintenance is the first and foremost reason why water must be strictly controlled within the City Landscape areas. Other important water management considerations include: safe and dry turf areas for community use, water costs, and plant health and water conservation. B. Efficient Use of Water 1. The water schedule will be established and programmed by the Contractor's landscape maintenance supervisor. Sprinklers timing will be based on the amount the planting areas are capable of receiving to restore which is lost through evapotranspiration without excessive runoff. The irrigation system schedule shall be monitored and adjusted accordingly to maintain an efficient use of water being applied. Where the central computer irrigation control system is in place and functional, it shall be the responsibility of the Contractor to establish and program controllers that are "on-line" or "off-line", for the term of the contract. Initial programming of controllers brought "on line" will be performed by City personnel with contractor's assistance to establish mowing. dates and any other special events or requirements. All field satellite controllers shall be adjusted by the Contractor in the field to accommodate field conditions as observed. The Contractor shall provide field observation reports to the City. In general, the Contractor shall notify the City in writing of the condition of the landscape area by controller and valve number as assigned by the City. During extreme weather conditions more 10 Agenda Item No. 9 Page 11 of 26 frequent observations and adjustments may be required. These should be included in the proposal and shall not be additional cost to the City. Any other information required such as field inventory of sprinkler heads, nozzles and pressure shall be part of the irrigation inspection when requested. 2. Contractor will submit to the City Park Staff a hard copy and/or a digital copy of the irrigation schedule for each controller. 3. Contractor will be expected to use minimal amount of water in all areas, but maintain healthy plant growth. 4. Where moisture-sensing devices are used, a continual monitoring will be made to assure units are functioning properly. If a malfunction is noted, the City Park Staff will be notified. C. Maintenance 5. Any repairs made by the Contractor will be in accordance with the original details. 6. Repairs to the system caused by conditions under which the Contractor does not have direct control shall be performed by the Contractor if directed by the City. Repairs under this category shall be "extra work" in accordance with Contract Section IV Compensation Item 2 and are as follows: a. Theft (missing heads) b. Storm Damage or other acts of God c. Damage by Others 7. Contractor shall make minor repairs at their expense under this agreement. Minor repairs shall be defined as repair or replacement, such as broken risers, swing joints, and nozzles, which can be repaired easily without the need of a specialist. The Contractor shall be responsible for cleaning and adjusting heads and generally keeping the system operational. 8. Contractor shall be responsible for adjusting height of sprinklers risers as necessary to compensate for growth of plant material. 9. Work performed by the Contractor and paid for, as extra work will be guaranteed for a period of one year. 10. a. Until the ground cover plantings are established, care shall be exercised to minimize silting of walks from soil erosion by the use of proper irrigation programming. The Contractor shall use repeat cycles to minimize runoff when possible. b. Areas referred to as "slope" will require special attention due to severe grades and watering difficulties. 11 Agenda Item No. 9 Page 12 of 26 11. Automatic controllers will be kept locked at all times. The City Parks Staff will have master keys to all controllers. (The City shall provide locks for irrigation enclosure. However, it is the contractor's responsibility to replace locks as needed). 12. All controller enclosures must be painted as needed to keep from rusting and in good appearance. A minimum painting shall occur once per year and shall be outlined on annual activity schedule as outline in maintenance schedule. Color will be determined by City Park Staff. 13. In determining rates of application, soil type, topography, and weather condition will be taken into consideration. The project is equipped with an automatic system that provides for repeat cycles, applying water over shorter periods of time that will allow for proper infiltration and thereby minimizing runoff. 14. The irrigation system will be physically observed a minimum of once per week and as needed, to keep the system operating at an optimum level of efficiency. A record of this observation must be maintained and submitted to the city as requested. Failure to provide an observation report, as requested by the first working day of the following week shall result in a $100.00 per occurrence forfeiture from payment. 15. Particular attention shall be paid to all slope areas that by physical nature provide for greatest potential runoff. 16. Contractor shall turn off all controllers when it is unnecessary to irrigate due to adequate rainfall. System shall not be off more than two (2) weeks without allowing operating a minimal time. Failure to turn off the irrigation controllers shall result in a $100.00 per occurrence forfeiture from payment. 17. Contractor will adjust or clean as necessary all sprinklers heads, quick couplers, or valves to continue operation at maximum efficiency and performance. 18. Sprinkler heads shall be kept clear of overgrowth, which may obstruct maximum operations. Chemical edging around turf heads will not be permitted. 19. Contractor will avoid manual activation of automatic valves. 20. Contractor shall keep sprinkler heads adjusted at all times at manufacturer's recommended operating pressures. This shall be accomplished by valve throttling and pressure gauging. At all times, the valves should be adjusted as to prevent sprinkler heads from fogging, allowing larger droplets for effective watering. At anytime, City Park Staff may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system. 21. Contractor will be responsible for hand watering any areas not provided with an irrigation system or areas under construction or as directed by a City representative at no additional cost. Contractor shall be responsible to 12 Agenda Item NO.9 Page 13 of 26 hand water any areas where equipment is temporary out of service, for whatever reason. 22. In those areas where a drip/water saver system is used, the Contractor will be required to hose off or wash dust/soot off plant materials bi-weekly or more often if required to prevent plant damage. D. Materials 1. All replacement materials are to be with original types and model materials, unless City representative approves a substitute in writing. 2. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation system. 3. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made for repairs on equipment covered by warranty. 1. Calculation of Cost for extra work see Contract Section IV Extra Work Unit Cost form (page 13 and 14). 2. Calculation of Cost of Material for extra work shall be the wholesale cost of the material including but not exceeding a 15% markup for overhead costs and profit. 3. All materials are to be new and identical to existing materials, unless directed otherwise by the City representative. 4. The City reserves the right to purchase materials directly and make available to the Contractor. E. Invoicina For invoicing extra work, all invoices shall be submitted to the City's finance department on a monthly basis. Each invoice shall itemize the work performed. F. Water Manaaement 1. All systems shall be adjusted weekly and as needed to maintain healthy plant material and water conservation. 2. All program changes shall be recorded on the irrigation schedule. 3. Controller program is to be sufficient to maintain a healthy landscape without excessive water use. 4. Controller programs shall incorporate the following conditions: a. Meet City water management requirements per City Code. b. Avoid weekend water when possible. 13 Agenda Item NO.9 Page 14 of 26 c. Maximize repeat operations (where and when possible). d. Minimize station run times. e. Reflect actual evapotranspiration (E.T.) requirements. f. Reflect actual requirements of soil and plants. g. Eliminate runoff onto streets, sidewalks, and other non-target areas. h. Provide sufficient time for soil to dry out between irrigations. L Maximum community use of City property. G. Personnel 1. The Contractor shall provide personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustments, and repairs; in all types of components to include irrigation controllers, valves, moisture sensing devices, and sprinkler heads; and with all brands and models of irrigation equipment used within the City. 2. The Contractor shall provide personnel knowledgeable of, and proficient in, current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies. 3. The Contractor shall provide personnel capable of verbal and written communication in a professional level as appropriate to communicate with City personnel. 5.12 WEED CONTROL OF PAVED SURFACES AND EMPTY LOTS A. Contractor shall be responsible for controlling weeds by mechanical or chemical means, weeds growing in cracks, or expansion joints, and areas contiguous to the City landscape. This includes curb and gutter areas and sidewalks. B. Landscape areas adjacent to empty lots shall have a 4-5 foot "buffer zone" separating the landscape from the weeds or vegetation on empty lots. "Buffer zone" shall be done either chemically or mechanically and or as directed by City Park Staff. 5.13 GUARANTEE AND/OR REPLACEMENT POLICY All new plant material and irrigation installation shall be guaranteed for a period of one calendar year except due to "Acts of God, "Le., damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plants shall be replaced by Contractor if they die due to Contractor's negligence. 14 Agenda Item No. 9 Page 15 of 26 5.14 TURFGRASS A. General 1. Waterinq: A regular, deep watering program shall be accomplished to give the best results. The established turf should not be kept moist but should dry out somewhat between watering. Allow turf to dry out before mowing. 2. Aeration: Mechanically aerate all turf areas as often as required or as directed by the City Park Staff to reduce compaction/stress conditions, which will offer greater water penetration and reduce runoff. In those areas when soil condition is poor, top dress may be required by the City Park Staff. When top dressing is required, the Contractor shall submit a request for extra work which must be approved by the City Park Staff before work is scheduled. Use a plug aerator with ~ inch tines. Any areas that show excessive compaction shall receive additional treatment as required to alleviate this condition. Remove sod plugs. The scheduling of aeration will be recorded on the Maintenance Schedule and shall be performed no less than three (3) times per year, in rocky areas, a solid tines or vertical slicer aerator will be required. 3. Mowinq: All turf areas shall be mowed on a minimum of a weekly basis or during cool season shall be done bi weekly (Nov.-Feb.). Cut cool season turf grass 2 inches during warm season and reduce to 1 -112 inches during winter or cooler seasons. In warm seasons, common Bermuda shall be mowed to not exceed 1 inch, hybrid Bermuda 1/2 inch to 3/4 inches. Avoid removing more than one-third of the leaf area blade at any one time. Remove all excessive hedge row or clippings. All debris must be removed daily and disposed of legally off-site. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles located within the turf areas such as electrical boxes or fixtures. Do not mow areas that are wet. Alternate mowing patterns shall be use whenever possible to prevent wheel ruts in turf areas. If ruts are made, contractor will make repairs at his or her own expense. The Park Staff must approve of all mowing equipment for job use. Small rotary push mowers will be required for parkways. 4. Trimminq and Edqinq: Trim around walls, buildings, curbs, header boards, valve boxes, quick couplers, and paved areas on a weekly basis to present a neat, clean appearance. Chemically edge (tree well) around trees within an 18" radius from the trunk using care not to damage tree trunk or roots. At no time will chemical edging be allowed on anything other than tree wells unless directed other wise in writing by the City Park Staff. 5. Refurbishment of Turf qrass: Turf areas that thin out due to contractor's negligence will be reseeded with an approved grass seed to restore thinning areas. Coordinate with City staff. This will not be considered 15 Agenda Item NO.9 Page 16 of 26 extra work. In the winter months the City staff may require sod. 6. Weed Control: Contractor shall maintain a weed free turf at all times by either chemical or mechanical means. Pre-emergent herbicide application shall be required to control crabgrass in all turf area. The Contractor shall be especially careful if applying chemicals to control weeds because of possible damage to the lawn. Before such applications are made the turf should be well established and in a vigorous growth condition. All chemicals applied will be recorded and coordinated with the City Park Staff. 7. Strinq Trimmers: Care shall be exercised with regard to the use of weed eaters to prevent damage to building surface, walls, header board, light fixtures, signage, etc. No weed eaters shall be used around trees. 5.15 SPECIALTY/SPORTS AREAS / PLAYGROUNDS 1. General (applies to all park and landscape maintenance areas): a. All animal feces or other materials detrimental to human health shall be removed from the park areas daily. b. All broken glass and sharp objects shall be removed daily or as directed by City Park Staff. c. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. d. All areas shall be raked to remove leaves and debris daily. e. All play and sports equipment shall be inspected for vandalism, safety hazards, and serviceability daily. Deficiencies shall be reported in writing immediately to the City Park Staff. f. Areas adjacent to sand areas or wood fiber chips, i.e. Playgrounds, sidewalks, courts. Shall be cleaned daily or as directed by the City staff. 2. Sand Court/Fiber Woodchip Areas / Wood Fiber Chip Areas: a. These areas shall include tot lots, play areas, volleyball courts, etc. b. All areas shall be maintained weed free. c. During the first week of every month or after heavy rain or wind storms, all sand areas requiring tilling shall be rototilled to the maximum depth that will allow complete loosening of the sand but not cause lower base materials to be mixed in with the sand. After rototilling, all areas shall be raked level. d. SandlWood Fiber Chips shall be replenished as necessary to 16 Agenda Item No. 9 Page 17 of 26 maintain optimum level in all areas, generally six (6) inches below the top of the concrete curbing or as directed by the City's Park Staff. Replacement sand shall be at least equivalent to washed piaster sand (standard designation of rock product suppliers to denote a type and cleanliness of sand). Contractor shall incur cost of labor and materials under the terms of this contract at no additional cost to the City. Wood Fiber Chip will be provided by the City. Contractor shall provide labor to replace. e. On Monday and Friday of each week all sand and Fiber Wood Fiber Chip areas shall be raked level and kept free of any foreign debris. 3. Hard Surface Areas: a. (These areas shall include concrete sidewalks, tennis courts, handball courts, basketball courts, bicycle trails, Asphaltic Cement walkways, etc. A. All areas shall be swept away or hose down at least once per week to remove all deposits of silt and/or sand and glass or as directed by the City Park Staff. B. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times. 4. Bicycle Trails/Asphaltic Cement Walkways: a. Special emphasis shall be placed on chemical edging along these areas to prevent damage to asphalt by vegetation. All such damage shall be repaired at the Contractor's expense. b. All areas shall be swept away at least once per week to remove all deposits of silt and/or sand and glass or as directed by the City Park Staff. 5. GENERAL FACILITY OPERATIONS All drinking fountains shall be kept clean and operational at all times. a. Minor repairs to include but not limited to unclogging drains, replacing damaged or broken parts. The replacement of damaged or broken parts shall not be an extra work item. Contractor can submit invoice for parts only with the allowable mark up as stated in this contract. b. All repairs shall be completed within two (2) days after damage occurs. 17 Agenda Item NO.9 Page 18 of 26 c. Every instance of damage shall be reported to the City staff. Should damage be repetitive, the City Park Staff will evaluate replacement with a more damage resistant model through extra work or separate action. 1. All sidewalks within the City areas shall be swept or cleaned daily, if necessary, to remove any glass, sand/dirt or heavy debris. 2. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by Contractor's operations and at other times as required by City Park Staff. 3. All leaves, paper, and debris shall be removed from landscaped and Park areas and disposed of offsite daily or as determined by the City Park Staff. All debris must be removed by 9:00am in park facilities and 12:00pm on all other areas. 4. Trash cans provided by City shall be emptied daily and liners must be replaced daily at time of service. Contractor shall provide plastic liners for all trashcans at Contractor's expense. Liner size shall be no smaller than 36"x58". Liner thickness shall be no less than 1.5 mil. Trash can lids and City's logos shall be wiped cleaned at least once a week or as directed by the City Park Staff. 5. All concrete "V" drains to include the portion under the sidewalk shall be kept free of vegetation, debris, and algae to allow unrestricted water flow. 6. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be reported to City Park Staff immediately. 7. All barbecue grills shall be emptied of all ashes at minimum of once per week. All security area lighting and monument lighting shall be inspected monthly, and a written report shall be submitted. Any damaged or malfunctioning equipment shall be reported to the City Park Staff immediately. 8. Clean {power/steam wash/clean) all park shelters, park benches, picnic tables and play equipment weekly. Sanitization and frequency may vary with use. 9. Inspect all play equipment and submit reports weekly. 5.16 Sports Field Maintenance A. General: The following operational checklist shall be implemented as part of a contractor's performance and reporting requirements. The contractor shall 18 Agenda Item NO.9 Page 19 of 26 schedule irrigation and landscape maintenance operations so they will not interfere with sports field use or activities. 1. Inspect the sport field or play area for proper water drainage away from the playing surface. .If drainage is not evident irrigation management in the affected area is critical to prevent landscape failure. Contact the City staff for the proper irrigation management strategy. 2. Inspect the sports field or play area for hazardous holes or depressions that may cause a player to trip. Those found should be filled as directed by the City Park Staff. Stones and other debris that may interfere with play or cause injury shall be removed and depressions filled as well. 3. Inspect the sports field play area to see that the soil absorbs irrigation and rainwater rapidly enough to provide reasonably good footing on the surface of the field. If improvement is indicated, contact City Park Staff to schedule aerification immediately. 4. Inspect the sports field or play area to see if the turf surface is being irrigated evenly with a reasonable amount of water. 5. Inspect the sports field or play area for the condition of turf grass cover. Uniform thinning over the entire area can be corrected with additional seeding. If thinning or bare spots occur in isolated areas, replanting will be necessary in those areas. Special provisions of sports filed maintenance shall include, but not limited to, the following: Mowinq: All turf areas shall be mowed on a minimum of a weekly basis. Cut cool season turf grass 2 inches during warm season and reduce to 1-1/2 inches during winter or cooler seasons. In warm seasons, common Bermuda shall be mowed to not exceed 1 inch, hybrid Bermuda 1/2 inch to 3/4 inches. Avoid removing more than one-third of the leaf area blade at anyone time. Remove or catch the clippings. All debris must be removed daily and disposed of legally off-site. Care shall be exercised during the mowing operation event damage to trees and other obstacles located within the turf areas such as electrical boxes or fixtures. Do not mow areas that are wet. Alternate mowing patterns shall be use whenever possible to prevent wheel ruts in turf areas. If ruts are made, contractor will make repairs at his or her own expense. City staff must approve of ail mowing equipment for job use. Small rotary push mowers will be required for parkways Fertilizinq: Apply fertilizers a minimum four (4) times annually, additional application to be applied as directed by the City to maintain deep green color at all times. The frequency of application will greatly depend on amount of leaching caused by excess use of water. The type of fertilizer will be approved by the City. City staff to verify product type and quantities prior to application. Additional application to be applied as directed by the City to maintain deep green color at all times 19 Agenda Item No. 9 Page 20 of 26 AERIFICATION: 1. All sports turf areas shall be aerated six times per year as described below. 2. Shall be scheduled to precede scheduled rejuvenation operations when applicable. 3. Aeration frequency using the Core Aeration or Aervation technique shall be at least three (3) times per year at a 6 inch minimum depth with a maximum spacing between holes of 4 inches, to be accomplished by making three passes at right angles to one another. 4. Aeration frequency using the Deep Tine technique shall be at least three (3) times per year at a 12 inch minimum depth with a maximum spacing between holes of 4 inches, to be accomplished by making three passes at right angles to one another. IRRIGATION: a. Monitor controller stations and adjust irrigation schedules daily or as necessary. b. Minor repairs shall be completed within 4 hours of notification. c. Check irrigation systems weekly or more frequently if directed by Park Staff. System checks shall be verified by supervisor recorded weekly and submitted to the City. d. Special water requirements, i.e., field reseeding operations, fertilization programs, etc. shall be monitored by Contractor personnel 7 days a week or as necessary. 5.17 PARK ENTRY GATES AND RESTROOMS Contractor will be responsible to open entry gates and restrooms to all City parks prior to 6:30am that have gates Irestrooms, seven (7) days per week and on National holidays at locations listed below: . Alberhill Community Parks . Lakepoint Park . McVicker Canyon Park . Summerhill Park . Summerlake Park . Tuscany Hills Park 20 Agenda Item NO.9 Page 21 of 26 . Creekside Park 5.18 DRESS CODE AND APPEARANCE All Contractors' personnel shall be required to wear uniforms bearing the company name and the individual's name while on the project. Sufficient changes shall be provided to present a neat and clean appearance of personnel at all times. Contractor vehicles must be bearing the company name and must have a professional appearance and must be in good working conditions 5.19 EXTRA WORK In the event the Contractor is required by the City and agrees to perform extra work, the following procedure shall govern such work: A. Work will be executed under the direction of the Park Supervisor on a time and materials basis or an agreed lump sum price depending on the nature of the work. B. When required by the City Representative or maintenance supervisor, a written estimate of cost will be submitted for approval and issuance of a purchase order prior to work being done. The Contractor shall maintain records sufficient to distinguish the direct cost of other operations. He or she shall furnish reports of extra work on forms furnished by the contractor, itemizing all costs for labor, materials, and equipment. The report shall include hours worked. The following procedure will govern such extra work: C. City will issue work request for such extra work to be preformed. D. Material cost shall be actual cost not to exceed 15% for the handling of materials purchased by the Contractor and used for the extra work. E. Extra work must be approved by the Parks Supervisor in writing. F. Invoices for extra work must have the approved work order form attached when submitting invoices for payment. G. PROJECT INSPECTION Upon request, the Contractor or his or her representatives will walk the project with the City Representatives for the purpose of determining compliance with the specifications or to discuss required work. Contractor representatives must be authorized to sign documents that effect changes to job. H. SAFETY Contractor shall be responsible for providing a safe work place, and compliance with standards and regulations of the California Occupational Safety and Health Act (Cal OSHA), Federal Occupational Safety and Health Act (OSHA), California Division of Industrial Safety Orders (CDIS), and any other applicable government law or City Risk Management standards. 21 Agenda Item NO.9 Page 22 of 26 I. NON-PREFORMANCE 1. All performance shall be subject to inspection and approval by the City Representative. If performance is unsatisfactory, or is not performed, a deduction shall be applied to the Contractor's billing in accordance with the deduction schedule listed below. A City performance deficiency written notification shall be used whenever deductions are applied. 2. The sum of One hundred dollars ($100.00) per service, per restroom for each time a restroom service is not performed shall be reduced and forfeited from payments to the Contractor. 3. The sum of one hundred dollars ($100.00) per service per park site shall be deducted and forfeiture from payments to the contractor when litter or securing service is not preformed. 5.20 GENERAL TRASH AND LITTER MAINTENANCE: 1. General (applies to all park and landscape areas). A. All animal feces or other materials detrimental to human health shall be removed from the general areas in a daily basis. B. All broken alass and sharp obiects shall be removed whenever service is provided or per reauest. C. All paper and debris shall be removed from the service area and disposed of at the City's onsite dumpsters in a daily basis and as requested by the City's Park Staff. (Not all parks will have onsite dumpsters). D. Contractor shall be responsible for the upkeep and cleanliness of the City's on site dumpster enclosures. This includes removal and disposal of illegally dumped debris inside of and around the exterior of the enclosures whenever scheduled services are provided, and when requested by the City Park Staff. Pressure washing of the trash enclosures will be required when requested by the City Park Staff. Any hazardous materials found in the trash enclosures must be left in place and reported immediately to City Personnel. E. Trashcans provided by the City shall be emptied whenever service is provided and washed (when requested by the City Inspector). Contractor shall provide 36"X58" 1.5 mil plastic liners for all trash cans at the contractor's expense. All lids and City's logos must be wiped clean at time of services or as requested by the Park Staff. 22 Agenda Item No. 9 Page 23 of 26 F. All barbecue grills shall be emptied of all ashes a minimum of once per service. G. All shelters shall have signs, tape, staples and litter removed daily. H. All shelters shall be Clean (power/steam wash/clean) every Saturday morning before 8:00 am. 2. General (applies to all park restrooms). A. All restrooms shall be unlocked by 9:00 a.m. B Bet\veen Memorial Day and Labor Day, The Contactor shall remo'./e all litter from turf, pkmters, sandlots, walk':.'ays, parking lots, beaches and trashcans h'./ice per day, once in the morning before 9:00 /',M and again in the afternoon before 3:00PM, on all weekend days and holidays, from following locations. . Seaport Boat Launch . Elm Grove Beach . . \^/hiskers Fishing Beach . Davis St. Fishing Beach 5.21 Deficient Performance The contractor shall provide a fore person and maintenance crew at the sites weekly during normal working hours as determined by the City. All of the contractor's maintenance personnel shall be supervised by a qualified foreperson capable of effectively communicating with City personnel. The contractor, or his or her representative, shall meet with the Parks Supervisor or his or her representative on a weekly basis and at such other times as may be required by the City to review the performance of the agreement and to discuss any problems or matters as determined by the City. If, in the judgment of the City, the level of maintenance is not acceptable, the City shall issue a deficiency notice to the contractor, informing the contractor of the unacceptable condition. The contractor is required to correct deficiencies within the time specified by the City. 5.22 liQuidated Damaaes Failure of contractor to perform the services within the time allowed will result in damages being sustained by the City. From the nature of the services to be performed, 23 Agenda Item No. 9 Page 24 of 26 it is impractical and extremely difficult to fix the actual damages, if any, that City may incur as a result of contractor's failure to perform the following obligations within the stated time period after receiving notice of the deficiency from the City: A. Major irrigation problems within eight (8) hours. B. Other irrigation problems within twenty-four (24) hours (including controller program adjustments, reports and schedules). C. Re-staking of trees within twenty-four (24) hours. D. Failure to remove and dispose of debris generated by regular maintenance operations, with twenty-four (24) hours. E. Failure to remove and dispose of debris including tumbleweeds from wind or normal litter accumulation, within twenty-four (24) hours. F. Failure to provide weekly irrigation observation report, within twenty-four (24) hours of the first working day of the following week. G. Failure to submit a monthly water meter report with twenty-four (24) hours of the first working day of the month. H. All other deficiencies within forty-eight (48) hours. For each failure to perform the foregoing obligations within the time specified after receiving notice, the contractor shall pay the City, or have withheld from monies due, the sum of One Hundred Dollars ($100) per day, per occurrence. For each failure of an employee to wear a uniform or a safety vest per occurrence to perform the foregoing obligations within the time specified after receiving notice, the contractor shall pay the City, or have withheld from monies due, the sum of One Hundred Dollars ($100) per day, per occurrence. Execution of this Agreement shall constitute agreement by the City and the contractor that $100 per day, per occurrence is the minimum value of all costs and actual damages caused by the failure of Contractor to comply with the foregoing obligations. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due the contractor. 24 Agenda Item No.9 Page 25 of 26 -1-c 2. ~ 4. 5. 6. 7. 8. 9. 10. -U-: 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. n ~ ~ ~ LIST OF LOCATIONS TO BE MAINTAINED UNDER THIS CONTRACT Chamber 132 '/'.'. Gr3ham !\ve. City Yard - 521 N. Langstaff St. L3ke Community Center 310 \^!. Gr3h3m Ave. Senior Center - 420 E. Lakeshore Dr. Alberhill Park - 24000 Lake St. Channel Walk - Limited to Heald City Park - 243 S. Main St. Creekside Park - 32000 Lost Rd. Equestrian Trails - Lincoln @ Terra Cotta Lakepoint Park - 420 E. Lakeshore Dr. Line3r P3rk 31717 C3nyon Estates Dr. Serenity Park - 19685 Palomar St. Summerhill Park - 31613 Canyon Estates Dr. Swick/Matich Park - 402 Limited St. Tuscany Hills Park - 30 Summerhill Dr. Yarborough Park - 419 N. Poe St. Lincoln Street Park - 14983 Lincoln St. Oaktree Park - 15340 Lincoln St. Machado Park - 15150 Joy St. McVicker Park - 29355 Grand Ave. Summerlake Park - 900 W. Broadway 8e3port Boat Launch 500 \l1J L3keshore Drive Elm Gro'.'e Be3ch 'Nhiskers Fishing Beach D3vis 81. Fishing Be3ch 25 0.23CroS 0.2 acres 0.23cros 0.2 acres 20.0 acres 1 .2 acres 4.0 acres 7.0 acres 1.6 acres 12.5 acres 0.1 3CroS 2.6 acres 3.5 acres 7.0 acres 5.0 acres 3.0 acres 2.2 acres 3.2 acres 5.0 acres 26.0 acres 16.0 acres 35.0 3cres 20.03CroS 2.0 3cres 1.0 3CroS Agenda Item NO.9 Page 26 of 26 CITY OF ~~ LAKE 5LSiNOR!: \ I Y DREAM E;(TREME... REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: FINAL MAP NO. 35348 FOR CONDOMINIUM PURPOSES Backaround Proposed Final Map No. 35348 is located south of Canyon Estates Drive on the southwesterly corner of Ridgecrest Drive. The project contains two structures on approximately 5.20 acres and the map proposes two (2) lots with two (2) lettered lots for streets, access and public utility purposes. Discussion Staff has reviewed the Final Map and finds it in substantial conformance to Tentative Tract Map No. 35348 and that all Conditions of Approval relative to the Final Map approval have been completed. Fiscal Impact None. Recommendations 1. Approve Final Map No. 35348 subject to the City Engineer's acceptance as being true and correct. 2. That the City Council authorize the City Clerk to accept all dedications, sign the map and arrange for the recordation of Final Map No. 35348. Agenda Item No. 10 Page 1 of 3 Final Map No. 35348 May 27, 2008 Page 2 Prepared by: Ken A. Seumalo vJ6 Director of Public Works Approved by: Robert A. BradY(7/Q;:; City Manager IV Attachment Vicinity Map Agenda Item No. 10 Page 2 of 3 CITY OF ~ LAKE 6LSiNORf ~.: DREAM E/TREME CONDO MAP 35348 CANYON ESTATES MEDICAL PLAZA CITY COUNCIL CITY OF LAKE ELSINORE MAY 27, 2008 N Base map prepared by: ~ City of Lake Elsinore A end a te;~Di1s0n 9 p County 9l.Rif've i~GIS aAla' ~e n GIS -Site plane N B CITY OF .~ LAKJ ,6,LSiNORf: ,,~ DREAM E;(TREME... REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: May 27, 2008 SUBJECT: GENERAL PLAN UPDATE STATUS REPORT Discussion Since the last update to the City Council on the General Plan Update, the Planning Commission considered the Comprehensive General Plan Update at their regularly scheduled meeting on April 15, 2008. At that meeting, City Staff presented an overview of the project, highlighting the various components of the General Plan. Afterward, the City's General Plan consultant, now known as "ICS International Jones & Stokes", provided a Power Point presentation that recapped the General Plan Update process and explained the arrangement of the required elements of the General Plan. Following the presentation, the Commission took testimony from various individuals who had submitted a "Request to Speak" form. A total of twenty-eight (28) "Request to Speak" forms were submitted to the Planning Commission. Of the twenty-eight (28) forms submitted, the Planning Commission heard eighteen (18) speakers. As such, the General Plan was continued to April 29, 2008. On April 29, 2008 the Planning Commission addressed the ten Requests to Speak that were left over from the April 15 meeting. In addition, the Commission took new testimony from people who filled out Requests to Speak on the night of April 29. Discussions focused primarily on the areas along the lake edge (specifically along Lakeshore Drive), Country Club Heights and other areas around City. Items that drew specific attention included: concerns on the Circulation Plan, Pacific Clay land uses and circulation pertaining thereto and the Multiple Species Habitat Conservation Plan (MSHCP). Staff provided a recommendation on many of the requests that were made, but some of the items required further analysis. At the conclusion of the meeting the Chairman closed the Public Hearing. At the regularly scheduled meeting of May 6, 2008, Chairman O'Neal requested that the public hearing on the General Plan Update be reopened for the limited purpose of allowing the public to respond to Staff's responses to change requests that were made at the previous two public hearings. On May 6, 2008, the Commission unanimously voted to add a new public hearing to the May 20, 2008, Planning Commission agenda Agenda Item No. 11 Page 1 of 2 General Plan Update May 27, 2008 Page 2 for the purpose of hearing public testimony on Staff's responses to change requests that were made at the previous two public hearings. At the May 20,2008, Planning Commission meeting, Staff provided a status update on how it proposed to address concerns related to (1) Lake side properties, (2) properties on the east side of Lakeshore Drive, (3) Country Club Heights and (4) general land use fine tuning. In addition, staff clarified several issues that had been raised by an anonymous letter circulated to residents in the Country Club Heights area. The Commission unanimously agreed to instruct staff to continue "fine tuning" the Draft Preferred Land Use Plan and to continue analyzing the change requests presented by members of the public. To complete our analysis, Staff must: . Finish analyzing Planning Commission's recommended land use changes . Finish analyzing private citizen change requests . Finish fine tuning land use changes to the Preferred Land Use Plan . Finish fine tuning any policy and/or textual changes to the General Plan or District Plans Our estimate is that we will be able to complete these tasks and come back to the Planning Commission in July. Recommendation Receive and File Prepared by: Rolfe M. Preisendanz /h~ Director of Community Developmentb' / / /// Robert A. Brady f.\rtl City Manager ~~ Approved by: Agenda Item No. 11 Page 2 of 2 CITY OF ~ LAKE 6LSiNOR& , I Y DREAM EXTREME... REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON COMPANY Backaround Southern California Edison Company (Edison), in an effort to provide service to Elsinore Valley Municipal Water District (EVMWD), has requested a utility easement across a portion of City owned land in the Summerly development. This easement will allow Edison to install underground power lines between an established service along the' Cereal Street alignment to the future alignment of Diamond Drive. Electrical service will then be available to the EVMWD station. Discussion The proposed alignment for the power line extends from the Cereal Street right-of-way across City owned open space and connects with the alignment of Diamond Drive. Edison is requesting a temporary construction easement and subsequent permanent easement through the open space area. The open space or restoration area is a part of the environmental mitigation identified in the EIR and is slated for planting in a future phase. The EIR provides for utility easements in the restoration area. Fiscal Impact None, all costs related to this easement shall be the responsibility of Southern California Edison. Recommendation Authorize the City Manager to process the easement documents and instruct staff to forward the document to the County for recordation. Agenda Item No. 12 Page 1 of 7 Grant of Easement to Edison May 27, 2008 Page 2 Prepared by: Ken Seumalo ~~ Director of Public Works Robert A. Brady ~ City Manager (JllIV Approved by: Attachment: Easement Vicinity Map Agenda Item No. 12 Page 2 of 7 RECORDING REQUESTED BY SOUTH Elm CALIFORNIA EDISON ;\]1 UJ/SO'" INTFRN!\T10N,4/, Comp"oy WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY Corporate Real Estate 14799 Chestnut Street Westminster, CA 92683-5240 Attn: Distribution/TRES SPACE ABOVE THIS LINE FOR RECORDER'S USE GRANT OF DOCUMENTARY TRANSFER TAX $ NONE NALUE EASEMENT AND CONSIDERATION LESS THAN $100.00) SCE Company SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME San Jacinto Valley 6477-2358 8-2180 FIM 536-1678-5 APN 371-270-027 APPROVED: CORPORATE REAL ESTATE SLS/GB 04/30/08 CITY OF LAKE ELSINORE, A California municipal corporation (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time overhead and underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including aboveground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, in on, over, under, across and along that certain real property in the County of Riverside, State of California, described as follows: A 6.00 FOOT WIDE STRIP OF LAND LYING WITHIN LOT 38, TRACT NO. 31920-1, AS PER MAP FILED IN BOOK 394, PAGES 41 THROUGH 51 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE CENTERLINE OF WHICH IS DESCRIBED AS FOLLOWS: COMMENCING AT THE MOST EASTERLY CORNER OF SAID LOT; THENCE ALONG THE NORTHEASTERLY LINE OF SAID LOT, NORTH 51026'28" WEST 40.01 FEET TO THE TRUE POINT OF BEGINNING; THENCE PARALLEL WITH THE SOUTHEASTERLY LINE OF SAID LOT, SOUTH 37011 '34" WEST 423.50 FEET TO THE SOUTHWESTERLY LINE OF SAID LOT. THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO TERMINATE NORTHEASTERLY IN SAID NORTHEASTERLY LINE AND SOUTHWESTERLY IN SAID SOUlTHWESTERL Y LINE. FOR SKETCH TO ACCOMPANY LEGAL DESCRIPTION SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF. Agenda Item No. 12 Page 3 of 7 This legal description was prepared pursuant to Sec. 8730(c) of the Business & Professions Code. Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the hereinbefore described easement area. The Grantee, and its contractors, agents and employees, shall have the right to trim or top such trees and to cut such roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable. Dated: al:Vt~f/ 30 I ,2008 .~m~ Glenn M. Bakke R.C.E. # 8619 Exp. 06-30-09 2 Agenda Item No. 12 p rl6SiOdflf20I 04~~~3)8/8-2l80 .... .... ~ ~(Q)~UQ=O SCALE' 1 " . 60' '" .... .... EXHIBIT "A" / '" / .... .... .... .... LOT 20 / '" .... '"" ' / LOT "AM" "~~/ - T.P.O.S. .... .... 1'S 7. /" ,r, '::>6" / .4/ qo '::><9', @' 7' $'11 ,/ .;y' l?V rv~~I/ SCE EASMENT . . ~ I "'\ . / ^:>v CJ' . y S- Q, 9' /' . // // . I ~ ,f ,-'.<5' 1,# /" Iv~ ~ . II ~ .~ ; ~ ;ff / If/ / ,'1 I I "" ~/ " ~ ........ , ,1'0) I " "" ,{ , ~ ' {;>. y "-,' ~~ '''-, / // " 7>~Q>~ ............./. ;1/ " ~~~ ......... , ~~ '" ' ^:>~ ....~/I ", ^:>~ ~ / ~ ' """/ / 'V '" / I TRACT NO. 31920-1 M.B. 394/41-51 RIVERSIDE COUNTY / LOT 38 .... .... , Dated, tftud 3rf. ~ ?lJ~ooa enn . sz.::: . . . .. 1 1 xp. LEGEND r&~8 DENOTES P.O C _ SCE EASEMENT . . - POINT 0 T.P.O.B. = TRUE ~ COMMENCEMENT OINT OF BEGINNING EXECUTED this _ day of ,20_. GRANTOR CITY OF LAKE ELSINORE, A California municipal corporation Signature (Print Name) Title County of ) ) ) State of California On before me, , personally (here insert name and title of the officer) appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hislher/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature (This area for notary stamp) 3 Agenda Item No. 12 ~m;~~9f8~~~~ ;.;~ 4"";r' mACT NO: 31920-1 IN THE CITY OF LAKE ELSINORE, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA BEING A SUBDMSION OF PARCELS .3, 5 AND 6 OF PARCEL MAP 27852 RECORDED IN PARCEL MAP BOOK 182 .PAGES 19 THROUGH 24 RECORDS OF RIVERSIDE COUNTY. LOTS 16 AND 29 AND PORnONS OF LOTS 1, 14, 17, 27 , AND 28 OF BLOCK "11 OF RESUaoMSION OF BLOCK "0" OF ELSINORE. LOTS 3; 4, 5, 8 AND 9 AND PORTIONS OF LOTS 2,6 AND 7 OF BLOCK "(1' OF RESUBDIVISION OF BLOCK "D" ,OF ELSINORE RECORDED IN BOOK 6, PAGE 296 OF MAPS, RECORDS OF $AN DIEGOCOUNrY, CAUFORNIA AND PORTIONS OF FRACTIONAL SECTION 16 TOWNSH(P 6 SOUTH, RANGE 4 WEST, SAN BERNARDINO BASE AND MERIDIAN. WILSON MIKAMI INC. . RICHARD TETREAULT LS. 7418 p' . FOR FINAHCIAt ~ N06'. .M. No " 19"55'SStPM8 . e7852 N79"3B'I""W .13' ". 18 290.?JOY ~c.. lla2/19-24 (290.89 RJ) - ~'T$'W ./'dDNlI121'.S'E -/1 /.1' 20.00' N7!J>Jii'l5"W ;30.00' (/rI&R4) 25 23 VICINITY MAP / / / "- I / 1-115 FREWAY SURVEYORS NOTES: 1. THE BASIS OF BtARIN!;S rOR nITS SURVEY IS 1 ROAD AS SHOWN ON PARCEL MAP No.27852 Rf 19 THROUGH 24 OF THE COUNTY OF RfIIERSfDE N79'38'I5"W 1" I.P. AND TAG "L.S. 7418', TO BE SET. FLUS FRONT CORNER CUTBACKS OR lEAD, TACK AND TOP OF WALL, UNLESS OTHERWISE NOTED. LEAD, TACK AND TAG, "L.S. 7418", TO BE SET PRODUCEO IN LIEU OF FRONT LOT CORNERS; A~ BE SET PERPENDICULAR TO CENTERLINE TANGE/'< o SET 1" I.P. AND TAG, "LS. 7418", FLUSH PER 3. . FOUNO OR SET MONUMENTS AS NOTED. OJ FOUND:!' I.P. AND TAG, "LS 5284", PER R.S. I 'ill FOUND 1-1/2" I.P. AND TAG, "LS 5284", PER m FOUND 2" J.P. AND TAG, "LS 5284", PER R.S. I m FOUND BOAT SPK. .AND WASHER STAMPED "LS ~ DISK PER.R.s. 73/44. '.. m FOUND I" I.P. AND TAG, "lS 1930", PER R.S. . N6730'50"E 0.13' FROM CORNER. o FOUND GEAR SPIKE AND TAG, "LS 418:!', FLUS! m FOUND GEAR SPIKE AND TAG, "LS 4182", FLUS! [ill FOUND GEAR SPIKE AND r.4G, "LS 4182", FLUS! [i] FOUND I" I.P., NO TAG, PER P.'M.B. 140/41-4<< ~ FOUND 3/4" I.P., NO TAG, SET TAG I"LS 7418". [!] FOUND l' I.P. WffH NAIL AND' BOffiE .CAP PER RS. P.M.B.182/19-24, UP 0.5'. SET TAG, "LS 7418'. [g! FOUND 2" I.P. AND TAG. "~S 2995" PER R.S. 4 I~ FOUND I" I.P. RoUSH WlTH..EJRt>>(fN TOP AND TAG, 'L. HElD AS INTERSECTION OF THE WESTERLY RIGHT OF M . LUCERNE STREET WITH THE NORTHEASTERLY RIGHT OF CEREAL STREET PER R.S. 88/63-67. ~ FOUND ,. I.P. AND TAG, 'LS 5284', PER R.S. 88/6. [i] FOUND 2" I.P. AND TAG, "LS 5284', PfR R.S. 88/6- 4. (_ Rl) '/'lOCATES RECORD DISTANCE PER R.S. I 5. (__ R2) INDICATES RECORD DISTANCE PER R.S. . 6. (-'-- R3) INDICATES RECORD DATA PER P.M.8. 18. 7. (__ R4) INDICATES MEASURfD AND RECORD PER 8. ALL DRAINAGE EASEMENTS. NATURAL WATER COURSI BE KEPT FREE OF ALL BUILDINGS AND 08STRucno 9. LOTS "A~-'K", ''''-"2", "M"THROUGH ''A}.(', 'AQ', "AS' 'AIf', AND "Ay" ARE RESERVED HEREON FOR LAND5C4,Pf BY FUTURE HOMEOWNERS ASSOCIATION. 10. THIS TRACT CONTAJNS 701.823 ACRf:S GROSS. Agenda Item No. 12 CITY OF ~ LAI(f: 6LSiNORt , , Y DREAM E;(TREME... REPORT TO THE CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: 1-15/RAILROAD CANYON ROAD AND 1-15/SR-74 INTERCHANGE UPDATE Backaround Staff is maintaining regular meetings with CAL TRANS to analyze data related to the specific alternative for each interchange project. Each of the projects has gone through several alternatives and both CAL TRANS and City staff are analyzing the traffic level of service benefits of the respective alternatives. Discussion 1-15/Railroad Canyon Road Interchange: CAL TRANS is anticipated to be completed with the current traffic study review prior the next project design team meeting on June 4,2008. This analysis is a refinement of the original study which considers the impacts of the Franklin Street connection to 1-15. Staff and the City's consultant will make corrections according to the team's comments and have them submitted within two weeks. The next step will be to refine the improvements needed at Railroad Canyon Road in response to the reduction of traffic provided by the new connection. 1-15/SR-74: City Staff met with CAL TRANS staff on May 15, 2008, to discuss a new geometric alternative that proposes to replace the City's preferred alternative (partial cloverleaf) design of 1-15/SR-74 interchange. This new alternative was a result of City and CAL TRANS staff finding a solution to a safety concern with the partial clover alternative. The geometrician from CAL TRANS identified a problem with a short deceleration distance on the downhill grade of the southbound off ramp. The new alternative design (see Exhibit A) provides a safer deceleration geometry than the previous alternative and maintains a level of service that is acceptable to Caltrans. Additionally, the cost is Agenda Item No. 13 Page 1 of 5 Railroad Canyon Road and SR-74 Update May 27, 2008 Page 2 anticipated to be substantially less because of the reduction in right-of-way requirements and fewer bridge structures. The anticipated next steps are as follows: Railroad Canyon Road/I-15: 1. Respond to comments on the current traffic study and determine the reduction in traffic at Railroad Canyon Road. 2. Evaluate improvement alternatives at Railroad Canyon Rd. 3. Meet with FHW A Representative for continued comments and guidance. (This step will be on an on-going basis.) 4. Complete Design, Environmental clearance and right-of-way acquisition. 5. Construct Project. SR-74/1-15: 1. Present new alternative design to FHW A for concurrence. 2. City's consultant to conduct new traffic study to validate Caltrans in-house study. 3. Submit geometric drawings of new alternative for Caltrans review and approval. 4. Continue Environmental Clearance and Project Approval process based on the new alternative design. Recommendation Receive and file. Prepared by: Ken A. Seumalo jIJ6 Director of Public Works Approved by: Robert A. Brady r1 ~O, City Manager I~ Attachment: Vicinity Maps SR-74/1-15 New Design Agenda Item No. 13 Page 2 of 5 '" ~ ~ . I j I f i !L'~+-___--i rtj ! I f,~__-{ I I i ~iNORf: LAIQ:: () E;(TREME ~ DREAM ..~ . Of Lake Elsinore City . St 130 S. MalnA 92530 Lake Elsinore, C3124 (951) 674- I ke-elsinore .org WWW.a \ \ \ \ \ \ \ \ -+, , N RD.lI-15 CANYO RAILRO~gINITY MAP Prepared By: Elsinore GIS Lake April. 2007 es' Data Soure . ty GIS 'de Coun S Riversl EI inore GI City of Lake No 1 3 AgenMd~ . . ~~v"......... "" . . ~ ; '. ) ." ." .' .' .' .' .. . . . . if .. r :;"".'.,-. ..J....,,~ L~...~..!.:-~ .u . . ~ 00 %: ~ '7.L.- ~ '.)1 11\W-P - S'\ .,,<t-9 ~ ~ ~ ~ '7.L.- ~ ~ - - " " " " ~ LAKE 5LSiNO~ ~ DREAM EXTREME .~ City Of Lake Elsinore 130 S. Main SI. Lake Elsinore, CA 92530 (951) 674-3124 www.lake-elsinore.org w+, , " " " ~ , " SR-74/1-15 INTERCHANGE VICINITY MAP Prepared By: Lake Elsinore GIS April, 2007 Data Sources: Riverside County GIS Agenc{!'t~&~~rt3~ Pa e 4 of 5 ]1'111' <~ 0]110101 3"11 00-00-00 31 ~o. ,: 031.l0ld JUO NO!~IA]ll l-S' ~~ '. ~~ .~ ~:;;;; "i~ g~~ " . . . ~ . t I " . !~; m !i~~ n : . ! i o o ;;; o '" w :e OW ". ~~ ~ N N ~ o G ~~ ii 19 ~g . ow W% ~! :! >. ~- o o N , o ~ ~ NEW ALTERNATIVE FOR SR-74/1-15 ~ ., 5IJDJ1.Jt?J 1/-:1 NOI lVlHOdSN1Hl JO lNJnlHldJO CITY OF ~ LAKE t;LsiNORf \ I ~ DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: RETAINER AGREEMENT FOR FORECLOSURE LEGAL SERVICES Backaround The City has contracted with the Law Offices of Lewis Brisbois Bisgaard & Smith LLP for foreclosure legal services related to community facility and special assessment district delinquencies. Attorney Carol J. Fogelman has performed those services for the City for the past four years. Mrs. Fogelman recently left the firm and joined the Law Offices of Burke, Williams & Sorensen, LLP based in Riverside, California. She has requested that a new legal services agreement be presented to the City Council for consideration. Discussion The Retainer Agreement for Legal Services with the Burke, Williams & Sorensen, LLP is attached. The agreement is substantially the same as Mrs. Fogelman's prior contract. There are three hourly rates listed in Attachment B. Since Carol is now a partnec her rate is going from $200 to $245. The Associate rate will stay at $200 and the Paralegal rate is $105. Most of the work will be done by her Paralegal. The term of the agreement is for three (3) years. However, the agreement can be terminated at any time with written notice. Additionally, the agreement has been reviewed and approved by the City Attorney's office. Fiscal Impact The total annual cost of the services will be charged directly to the applicable community facility or special assessment districts and will vary based upon the hours of services needed. Agenda Item No. 14 Page 1 of 9 Retainer Agreement For Foreclosure Legal Services May 27,2008 Page 2 Recommendation 1. Approve the attached agreement and authorize the City Manager to execute the agreement subject to any minor modifications as may be approved by the City Attorney Prepared by: Matt N. Presse~ Director of Ad~i~ative Services Approved by: Robert A. Bradvril rLl City Manager "W Agenda Item No. 14 Page 2 of 9 Direct No.: 213.236.2818 Our File No.: 05144-0002 jwelsh@bwslaw.com May 21,2008 Robert Brady City Manager City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 Re: Retainer Aareement For Leaal Services Dear Mr. Brady: We are pleased to represent the City of Lake Elsinore. with respect to the matters described in this Agreement. The following sets forth the terms pursuant to which BURKE, WilLIAMS & SORENSEN, LLP ("Burke") and City of lake Elsinore ("City") agree that Burke will provide legal services to the City. The hallmark of any productive professional relationship is effective communication, and we would invite you to contact us at any time during or after our representation with regards to any questions you may have associated with our representation or the matters described herein. 1. CONDITIONS. This Agreement will not take effect, and Burke will have no obligation to provide legal services, until City returns a signed copy of this Agreement. The effective dateof this Agreement will be May 5,2008, and the term of the Agreement will be three (3) years. 2. SCOPE OF SERVICES. City hires Burke to provide legal services in the matters set forth in Attachment A to this Agreement. No representation outside of the matters set forth in Attachment A to this Agreement shall be provided by Burke to City. No representation of any officers, council members, employees, or any other persons or entities affiliated with City shall be provided. Burke will provide those legal services reasonably required to represent City. Burke will take reasonable steps to keep City informed of progress and to respond to City's inquiries. Services in any matter not described above will require a separate written agreement or a written modification to this Agreement. 3. CITY'S DUTIES. City agrees to be truthful with Burke, to cooperate, to keep Burke informed of any information or developments which may come to City's RIV #4813-3561-0114 v1 Agenda Item No. 14 Paae 3 of 9 Los Angeles - Inland Empire - Orange County - Palm Desert - V'entura County Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 2 attention, to abide by this Agreement, to pay Burke's bills on time, and to keep Burke advised of any change of circumstance that may affect the representation. City will assist Burke in providing necessary information and documents and will appear when necessary at legal proceedings. 4. CONFLICTS OF INTEREST. Before accepting to represent City, Burke has undertaken reasonable and customary efforts to determine whether there are any potential conflicts of interest or adversity of positions between City and any other person or entity that would bar Burke from representing City in general or in any of the specific matters listed in Attachment A. Burke has reviewed this issue in accordance with the Rules of Professional conduct adopted in California. Burke believes that those rules, rather than the rules of any other jurisdiction, are applicable to City's representation. City's execution and return of the enclosed copy of this letter represents an express agreement to the applicability of the Rules of Professional conduct adopted in California to any and all representation arising under this Agreement. 5. DISCLOSURE. Pursuant to the requirements of California Business & Professions code Section 6148, Burke hereby discloses that it maintains professional errors and omissions insurance. 6. LEGAL FEES AND BILLING PRACTICES. City agrees to pay by the hour at Burke's prevailing rates for all time spent on City's matter by Burke's legal personnel. Current hourly rates for legal personnel are as follows: $245 Partners (Carol J. Fogleman, et al.) $200 Associates $105 Law Clerks and Paralegals The time charged will include the time Burke spends on telephone calls relating to City's matter, including calls with City staff, property owners, financial institutions, or court personnel. The legal personnel assigned to City's matter may confer among themselves about the matter, as required and appropriate. When they do confer, each person will charge for the time expended, as long as the work done is reasonably necessary and not duplicative. Likewise, if more than one of the legal personnel attends a meeting, court hearing or other proceeding, each will charge for the time spent. Burke will charge for waiting time in court and elsewhere and for travel time, both local and out of town. RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 4 of 9 Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 3 7. COSTS AND OTHER CHARGES. (a) Burke will incur various costs and expenses in performing legal services under this Agreement City agrees to pay for all costs, disbursements and expenses in addition to the hourly fees, which will be tracked on a per parcel basis and collected as part of payment in full for recoupment by the City. The costs and expenses commonly include, service of process charges, long distance telephone charges, messenger and other delivery fees, postage, photocopying and other reproduction costs, travel costs including parking, mileage, transportation, meals and hotel costs, investigation expenses, and computer research charges. All costs and expenses will be charged at Burke's cost (b) Out of town travel. City agrees to pay transportation, meals, lodging and all other costs of any necessary out-of-town travel by Burke's personnel. City will also be charged the hourly rates for the time legal personnel spend traveling. 8. BILLING STATEMENTS. Burke will send City periodic statements for fees and costs incurred. Each statement will be payable within 30 days of its mailing date. City may request a statement at intervals of less than 30 days. If City so requests, Burke will provide one within 10 days. The statements shall include the amount, rate, basis of calculation or other method of determination of the fees and costs, which costs will be clearly identified by item and amount 9. INTEREST CHARGES. If a billing statement is not paid within sixty (60 days, interest will be charged on the principal balance (fees, costs, and disbursements) shown on the statement Interest will be calculated by multiplying the unpaid balance by the periodic rate of .833% per month (TEN PERCENT [10%] ANNUAL PERCENTAGE RATE). The unpaid balance will bear interest from the sixty-first day following the date of the invoice until paid. 10. DISCHARGE AND WITHDRAWAL. City may discharge Burke at any time. Burke may withdraw with City's consent or for good cause. Good cause includes City's breach of this Agreement, refusal to cooperate or to follow Burke's advice on a material matter or any fact or circumstance that would render Burke's continuing representation unlawful or unethical. When Burke's services conclude, all unpaid charges will immediately become due and payable. After services conclude, Burke will, upon City's request, deliver City's file, and property in Burke's possession, whether or not Client has paid for all services. RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 5 of 9 Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 4 11. DOCUMENT RETENTION POLICY. Client is entitled upon written request to any files in Burke's possession relating to the legal services performed by Burke for City, excluding Burke's internal accounting records and other documents not reasonably necessary to City's representation, subject to Burke's right to make copies of any files withdrawn by City. Once a matter is concluded, Burke will close the file, and City will receive notice thereof. City's physical files may be sent to storage offsite, and thereafter there may be an administrative cost for retrieving them from storage. Thus, it is recommended that City request the return of a file at the conclusion of a matter. Under Burke's document retention policy, Burke normally destroys files five (5) years after a matter is closed, unless other arrangements are made with City. All City-supplied materials and all attorney end product (referred to generally as "client material") are the property of City. Attorney end product includes, for example, finalized contracts, pleadings, and trust documents. Attorney work product is the property of Burke. Attorney work product includes, for example, drafts, notes, internal memoranda and electronic files, and attorney representation and administration materials, including attorney-client correspondence and conflicts materials. After the close of a matter, Burke will notify City of any client materials that remain in Burke's possession. City will be invited to retrieve these client materials within 45 days of notice, or City may direct Burke to forward the client materials to City, at City's expense. If within 45 days of this notice City fails to retrieve the client materials or request Burke to forward them, City authorizes Burke to destroy the client materials. After the 45-day period, Burke will, consistent with all applicable rules of professional conduct, use its discretion as to the retention or destruction of all attorney work product and any client materials that remain with Burke. 12. MEDIATION/ARBITRATION; WAIVER OF JURY TRIAL. If a dispute arises out of or relating to any aspect of this Agreement between City and Burke, or the breach thereof, and if the dispute cannot be settled through negotiation, Burke and City agree to discuss in good faith the use of mediation before resorting to arbitration, litigation, or any other dispute resolution procedure. Nothing herein shall limit or otherwise affect your the right under Sections 6200-6206 of the California Business and Professions Code to request arbitration of any fee dispute by an independent, impartial arbitrator or panel of arbitrators through a bar association program created solely to resolve fee disputes between lawyers and clients. However, should discussions, mediation or the non-binding arbitration provided through a local bar association RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 6 of 9 Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 5 program not resolve the dispute, the dispute shall be determined by binding arbitration before the American Arbitration Association under their then prevailing commercial arbitration rules, except that discovery may be taken in that arbitration pursuant to the California Code of Civil Procedure. The claims or controversies subject to this provision shall include, without limitation, any claim of professional negligence or malpractice. The arbitration shall be held in Los Angeles, California, unless we mutually select another venue, and judgment may be entered upon the arbitrator's award by any court having jurisdiction. Should you refuse or neglect to appear or participate in the arbitration proceedings, the arbitrator is empowered to decide the claim or controversy in accordance with the evidence presented. You should realize that by accepting the arbitration provision, YOU WILL WAIVE YOUR RIGHT TO A JURY TRIAL AND THE RIGHT, EXCEPT UNDER LIMITED CIRCUMSTANCES, TO APPEAL THE ARBITRATOR'S DECISION. (City: Initial Here) (Burke Initial Here) 13. ATTORNEYS' FEES CLAUSE. The prevailing party in any action or proceeding arising out of or to enforce any provision of this Agreement, with the exception of a fee arbitration or mediation under Business and Professions Code Sections 6200-6206, will be awarded reasonable attorneys' fees and costs incurred in that action or proceeding, or in the enforcement of any judgment or award rendered. 14. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties. 15. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY. If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect. 16. MODIFICATION BY SUBSEQUENT AGREEMENT. This Agreement may be modified by subsequent agreement of the parties only by an instrument in writing signed by both of them, or an oral agreement only to the extent that the parties carry it out. RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 7 of 9 Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 6 17. EFFECTIVE DATE. This Agreement will govern all legal services performed by Burke on behalf of City commencing with the date Burke first performed services. The date at the beginning of this Agreement is for reference only. Even if this Agreement does not take effect, Client will be obligated to pay Burke the reasonable value of any services Burke may have performed for City. THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE DATE BURKE FIRST PROVIDED SERVICES. CITY SHALL RECEIVE A FULLY EXECUTED DUPLICATE OF THIS AGREEMENT. DATED: CITY OF LAKE ELSINORE By: Robert Brady, Title: City Manager Address: 130 South Main Street Lake Elsinore, CA 92530 Telephone: 951-674-3124 DATED: BURKE, WILLIAMS & SORENSEN, LLP By: John J. Welsh, Managing Partner RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 8 of 9 Robert Brady City Manager City of Lake Elsinore May 21,2008 Page 7 Attachment A 1. Municipal Finance Counsel for City of Lake Elsinore Burke's services will include the filing and execution of judicial foreclosure actions for delinquent assessments and special taxes, as may be more particularly requested and/or authorized from time to time by an officer or employee of City; reviewing and providing advice on compliance issues related to the City's fiduciary obligations under its various bond covenants; and general legal advice related to municipal finance issues on an as-needed basis. RIV #4813-3561-0114 v1 Agenda Item No. 14 Page 9 of 9 CITY OF ~~ LAKE ,6/LSiNO~ Y DREAM EXtREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: GRANT OF EASEMENT FOR STORM DRAIN CONSTRUCTION AND MAINTENANCE Backaround Broadstone River's Edge is a multifamily apartment project located on Lakeshore Drive adjacent to the San Jacinto River. The project was required by conditions of approval to provide a storm drain system to convey on site water to the lake. To comply with this requirement, the project is requesting an easement for this facility. The easement agreement will allow the developer to enter City right-of-way for construction, re- construction and maintenance of this outlet structure. In compliance with the National Pollution Discharge Elimination System, storm water from the site will be diverted through a clean-water facility prior to discharge into the lake. Discussion Broadstone River's Edge is requesting the City to approve and process an easement for construction, re-construction and maintenance purposes for the storm drain outlet structure. The construction of the outlet structure has been completed under an encroachment permit and this agreement permanently obligates the property owner and their successor to maintain this facility. This action will establish the property owner's permanent rights to gain access for construction and maintenance activities for this structure located between the San Jacinto River and Elm Street extending from the rear of the project into the Lake Elsinore inlet channel. Fiscal Impact None, all costs related to this easement shall be the responsibility of Broadstone River's Edge Alliance, LLC or their successors. Agenda Item No. 15 Page 1 of 15 Grant of Easement to Edison May 27, 2008 Page 2 Recommendation Authorize the Mayor to execute the easement agreement and instruct staff to forward the document to the County for recordation. Prepared by: Ken Seumalo r:/L<> Director of Public Works Robert A. Brady 1\ ~ City Manager \l4Y Approved by: Attachment: Easement Agreement Vicinity Map Agenda Item No. 15 Page 2 of 15 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: Broadstone River's Edge Alliance, LLC THE AREA ABOVE IS RESERVED FOR RECORDER'S USE EASEMENT AGREEMENT THIS EASEMENT AGREEMENT ("Agreement") is made and entered into as of , 2008, by and between the CITY OF LAKE ELSINORE, a municipal corporation of the State of California ("Grantor") and BROADSTONE RIVER'S EDGE ALLIANCE, LLC, a limited liability company ("Grantee") with reference to the following: RECIT ALS A. Grantor is the owner of certain real property commonly known as Assessor's Parcel #373-320-005, located in the City of Lake Elsinore, California and legally described in Exhibit A attached hereto (the "City Property"). >"B~:,Grantee is the owner of that certain real property commonly known as 2088 LakeshoreD.rive, located in the City of Lake Elsinore, California and legally described in Exhibit B cihacl1edhereto (the "Grantee Property")., ( C. Grantee desires to construct and maintain storm drain improvements extending f:r()rn th~ Grantee's Property across the City Property providing for the discharge of stormwater.intQ Lake Elsinore as provided in the permits received by Grantee from the Army Corps of En:~ine~r~, the State of California and the City of Lake Elsinore (the "Stormwater Improvements"). 'Grantor is willing to grant to Grantee an easement over a portion of the City Property legally described in Exhibit B attached hereto and depicted in Exhibit C and Exhibit D attached hereto (the "Easement Area"), in order to permit Grantee to construct, reconstruct, operate and maintain the Stormwater Improvements. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 70043820.1 Agenda Item No. 15 Page 3 of 15 1. Grant of Easement Grantor hereby grants to Grantee an easement ("Easement") over the Easement Area for the purpose of constructing, reconstructing, maintaining, operating and repairing the Stormwater Improvements. Grantee shall be responsible for all costs to design, permit, construct, maintenance and operation of the Stormwater Improvements. 2. Nature of Easement The Easement granted pursuant to Section 1 above is appurtenant to the Grantee Property. 3. Successors All easements, rights and obligations set forth in this Agreement run with the land, bind every person having any fee, leasehold or other interest therein and inure to the benefit ofthe respective parties and their successors and assigns. 7. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which, taken together, shall be deemed one and the same instrument. 70043820.1 Agenda Item No. 15 Page 4 of 15 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "Grantor" CITY OF LAKE ELSINORE MAYOR "Grantee" BROADSTONE RIVER'S EDGE ALLIANCE, LLC, a De) awp Y(/ limited liability company BY:;- ~c!fI _I. )Jf\lDrtu w. G/,...TT, -;1lrn,W; tip: By: 70043820.1 Agenda Item No. 15 Page 5 of 15 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT . County of OV~U On Ar1\ -:ocrv; ~efore me, Date personally appeared A--v1.d V.f AA./ } State of California C L!C- .. j LN. r;. ~11. - --------- -- -, . JENNIFER M. LANDRY Commission # 1747901 i Notary Public - California I Orange County ~ J~ _ _ _ _ _"~~~~~'l J who proved to, 'ge on the basis of satisfactory evidence to be the personJ3} whose namel$i is/are subscribed to the within instrument and acllnowledged to me that he/sho/thcy executed the same in his~r authorized capacity(-ie9), and that by his/i'ler/their signature~ on the instrument the person(.s), or the entity upon behalf of which the person$S) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Place Notary Seal Above OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: E:l:ls.e-il'vLf4f. Document Date: t!j Y.r:(YlI1-t'Af-- Ufzr 0./ Lt7,.i;( ac;7Jl(/lOVC/ Number of Pages; Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: o Individual o Corporate Officer - Title(s): o Partner - 0 Limited 0 General o Attorney in Fact o Trustee o Guardian or Conservator o Other: Top of thumb here Signer's Name: o Individual o Corporate Officer - Title(s): o Partner - 0 Limited 0 General o Attorney in Fact o Trustee o Guardian or Conservator o Other: RIGHT THUMBPRINT OF SIGNER Top of thumb here Signer Is Representing: Signer Is Representing: . @2007 National Notary Association. 9350 De Soto Ave., P.O. Box 2402 . Chatsworth, CA 91313-2402. www.NationaINotary.org Item #5907 Reorder: Call Toll-Free 1-800-876-6827 Agenda Item No. 15 Page 6 of 15 EXHIBIT "A" Legal Description of City Property [ Attached] 10043820.1 Agenda Item No. 15 Page 7 of 15 Exhibit "A" Legal Description IN THE CITY OF LAKE ELSINORE, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING A PORTION OF PARCEL 2 AS DESCRIBED IN QUITCLAIM DEED TO THE CITY OF LAKE ELSINORE, RECORDED OCTOBER 5,1981 AS DOCUMENT NO. 1981-187631, OFFICIAL RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF PARCEL 1 OF SAID QUITCLAIM DEED, SAID POINT BEING THE INTERSECTION OF THE NORTH LINE OF LOT 141N BLOCK "H" OF ELSINORE, MAP OF RE-SUBDIVISION OF BLOCK "0", ELSINORE, AS SHOWN BY MAP ON FILE IN BOOK 6, PAGE 296, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA, WITH THE EAST LINE OF ELM STREET, AS SHOWN BY MAP OF PLAINVIEW TRACT, ON FILE IN BOOK 13 OF MAPS, PAGE q8, RECORDS OF SAID RIVERSIDE COUNTY; THENCE ALONG THE WEST LINE OF SAID PARCEL 1, SOUTH 10020' 00" WEST, 30.90 FEET; THENCE LEAVING SAID WEST LINE, SOUTH 16004' 00" EAST, 43.65 FEET TO A POINT ON THE NORTH LINE OF SAID PARCEL 2, SAID POINT BEING THE POINT OF BEGINNING; THENCE, SOUTH 16004' 00" EAST, 314.75 FEET TO A POINT ON THE SOUTH LINE OF SAID PARCEL 2; THENCE ALONG SAID SOUTH LINE, SOUTH 79044' 46" EAST, 11.16 FEET; THENCE LEAVING SAID SOUTH LINE, NORTH 16004' 00" WEST, 314.74 FEET TO A POINT ON THE NORTH LINE OF SAID PARCEL 2; THENCE ALONG SAID NORTH LINE, NORTH 79040' 00" WEST, 11.16 FEET TO THE TRUE POINT OF BEGINNING. APN: 373-320-005 Agenda Item No. 15 Page 8 of 15 EXHIBIT "B" Legal Description of Grantee Property [Attached] 70043820.1 Agenda Item No. 15 Page 9 of 15 Exhibit Its" Legal Description Real property in the City of Lake Elsinore, County of Riverside, State of California, described as follows: THE MERGER OF LOTS 4, 5, 29, 30, AND NORTHERLY 30 FEET OF LOT 31 IN PLAIN VIEW TRACf AS SHOWN ON A MAP RECORDED IN BOOK 13, PAGE 58, OF MAPS, OF OFFIOAL RECORDS OF RIVERSIDE COUNTY; TOGETI-lER WITH THAT PORTION OF THE SOUTHEASTERLY HALF OF LOT 1 IN BLOCK "H" OF THE RESUBDMSION OF BLOCK "D", IN THE CITY OF LAKE ELSINORE, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 6, PAGE 296 OF MAPS, RECORDS OF SAN DIEGO COUNTY WAS APPROVED UNDER CERTIFICATE OF PARCEL MERGER CASE NO 2006-28 ON DECEMBER 10, 2006 BY KEN SEUMALO THE CITY OF LAKE ELSINORE, CALIFORNIA, THE ABOVE PROPER1Y SHALL HEREINAFTER BE DESCRIBED AS FOLLOWS; "BEGINNING AT NORTHWEST CORNER OF LOT 4 IN PLAIN VIEW TRACT AS SHOWN ON MAP RECORDED IN BOOK 13, PAGE 58, OF MAPS, OF OFFICIAL RECORDS OF RIVERSIDE COUNTY; THENCE SOUTH 10018' 52" WEST A DISTANCE OF 270.00 FEET ALONG THE EASTERLY RIGHT- OF-WAY OF ELM STREET TO A LINE THAT IS PARALLEL WITH AND DISTANT 15 FEET NORTHERLY FROM THE SOUTHERLY LINE OF LOT 31 OF SAID PLAIN VIEW TRACT; THENCE, ALONG SAID LINE SOUTH 790 45' 23" EAST A DISTANCE OF 110.00 FEET TO THE WESTERLY LINE OF THE SOUTHEASTERLY RECTANGULAR HALF OF LOT 1 IN BLOCK H OF THE RESUBDIVISION OF BLOCK 0, IN BOOK 6 PAGE 296 OF MAPS, RECORDS OF SAN DIEGO COUNTY; THENCE, ALONG SAID WES1l:RL Y LINE SOUTH 100 18' 52" WEST A DISTANCE OF 1049.19 FEET TO THE WESTERLY CORNER OF THE SOUTHEASTERLY HALF OF SAID LOT 1; THENCE, ALONG THE SOUTHWESTERLY LINE OF SAID LOT 1 SOUTH 790 43' 47" EAST A DISTANCE,QF 100.02 FEET TO THE SOUTHWESTERLY CORNER OF THAT PORTION OF LAND AS DESCRIBED IN THE "FINAL ORDER OF CONDEMNATION" RECORDED AUGUST 1,2002 AS INSTRUMENT NO. 2002-00423409 OF OFFICIAL RECORDS; THENCE, ALONG THE WESTERLY BOUNDARY LINES OF SAID LAND NORTH 250 38' 45" EAST A DISTANCE OF 153.68 FEET; THENCE, NORTH 190 13' 29" EAST A DISTANCE OF 912.62 FEET; THENCE, NORTH 15044' 55" EAST A DISTANCE OF 225.07 FEET; THENCE, NORTH 300 15' 55" WEST A DISTANCE OF 60.00 FEET TO THE NORTHEASTERLY UNE OF SAID LOT 1 AND THE SOUTHERLY RIGHT-Of-WAY OF LAKESHORE DRIVE; THENCE, ALONG SAID SOUTHERLY liNE NORTH 790 45' 23" WEST A DISTANCE OF 374.29 FEET TO THE POINT OF BEGINNING. THE ABOVE LEGAL DESCRIPTION IS PURSUANT TO THE CERTIFICATE OF PARCEL MERGER NO. 2006-28 RECORDED DECEMBER 14,2006 AS INSTRUMENT NO. 2006-916818. APN: 373-210-046-6 Agenda Item No. 15 Page 10 of 15 EXHIBIT "C" Legal Description of Easement Area [ Attached] 70043820.1 Agenda Item No. 15 Page 11 of 15 EXHIBIT "C" LEGAL DESCRIPTION A TWENTY (20) FOOT WIDE STRIP OF LAND LYING WITHIN A PORTION OF PARCELS 1 AND 2 OF THAT LAND QUITCLAIMED TO THE CITY OF LAKE ELSINORE RECORDED ON OCTOBER 5, 1981 AS DOCUMENT NO. 1981- 187631 OF OFFICIAL RECORDS, SAID LAND ALSO BEING A PORTION OF LOT 14 IN BLOCK "H" OF RESUBDIVISION OF BLOCK "0", AS PER MAP FILED IN BOOK 6, PAGE 296 OF MAPS, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA. DESCRIBED AS FOLLOWS: THE CENTERLINE OF SAID TWENTY (20) FOOT WIDE STRIP OF LAND, MORE SPECIFICALLY DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE NORTH LINE OF SAID LOT 14, WITH THE EAST LINE OF ELM STREET, AS SHOWN BY MAP OF PLAIN VIEW TRACT, AS PER MAP FILED IN BOOK 13, PAGE 58 OF MAPS, RECORDS OF RIVERSIDE COUNTY; THENCE, SOUTH 79C>44'49" EAST ALONG THE NORTH LINE OF SAID LOT, 151.30 FEET TO THE TRUE POINT OF BEGINNING; THENCE. LEAVING SAID NORTH LINE SOUTH 10C>27'51" WEST, 106.83 FEET TO THE POINT OF ENDING. THE SIDELINES OF THE ABOVE DESCRIBED STRIP SHALL BE PROLONGED OR SHORTENED SO AS TO MEET AT THE ANGLE POINTS AND TO INTERSECT WITH OTHER STRIPS OR PROPERTY BOUNDARIES. Agenda Item No. 15 Page 12 of 1 5 EXHIBIT "D" Depiction of Easement Area [Attached] 70043820.1 Agenda Item No. 15 Page 13 of 15 ---- EXHIBIT "011 I ,f ~' (/)1 I <::J,J ~I iiJl , I I I I I PI.AIN VIEW TRACT M.B. 13/58 PA/?cn I DOC. NO. 1981-187631, OR Cl OF 20' WIDE EASEMENT DEDICATED HEREON PARCEL 2 DOC. NO. 1981-187631, OR. ~ SCALE: 1"=50' POR. LOT I OF BLOCK H M.B. 6/296 SD LJ POR. LOT 14 or BLOC/( H M.B. 6/296 SO P.O.B. INT. OF LOT 14 BlK H OF RESUB. BlK 0, M.B. 6/296. SO WITH EAST LINE OF ELM STREET AS SHOWN ON PLAIN VIEW TRACT M.B. 13/58 ~-~I S79'44 '49 ''f ---_ 151.30' T.P.O.B. Lor 14 -----.:...:.- S10'27'51''W 106.83' Agenda Item No. 15 Page 14 of 15 'f }/ :,::~:~.... <~( i! ' : I!\~'~f;>,,/ ,J;J: '.; \\\'<~~~" " ~>,/:/~~~]',i(><.)jfl<\~?~!~' iT'I\. >' /;~\tl~?"?~MI;gsr"L~lll ~ r:~ ...~~~. ~~~~/?El~~i~7~;Y~/ ..~~~ ~i~ t ~ ~d 'i' -~,~ I ~\~~~ ~~... ," ';'(, /;/ 4""'~' fI~ . I im "~ ./ I~ /1':;'<:,\ 1\\ 7/~" I .,"._lsL~;;Ul!0! Irf~.!l:21 \)~.;.. '" '\~~';7.\, I.... r(1W:i;J1U,1-'4. ,.,~ ~/ { ""\ . \ . if !;// i i,ii' .rii, ~)~i: , i./ !, .1.' i j I ~ !fi ........ Ii':::!;' "\i;"! ',U ...: ....... ij ~ ~:t' c: i> rr'iU""i~ '. ~ · /'.~ .Sc,.! 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" ~1 ! ...~ '/ ... :J / // i // / .....,<c"J ~ LAKE 6LSiIiORf: '7.:: DREAM E,XTREME ELM STREET EASEMENT DEDICATION CITY COUNCIL CITY OF LAKE ELSINORE MAY 27, 2008 N Base map prepared by: ~ City of Lake Eisinore Agenda erttm:Jv5on p e ~ta\~fr:~~SeG~Ts Stateplane NAD 83 CITY OF ~ LA~ ,5,LSiNORJ: Y DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27, 2008 SUBJECT: A REQUEST BY THE DISTRICT ATTORNEY FOR THE COUNTY OF RIVERSIDE FOR THE CITY OF LAKE ELSINORE TO ADOPT A RESOLUTION SUPPORTING ADDITIONAL FUNDING FOR JUDICIAL OFFICERS Backaround The District Attorney for the County of Riverside, Rod Pacheco, has asked the City to adopt a resolution supporting his office's request to fund additional judicial officers to serve Riverside County. He would forward the resolution to State Senators Denise Ducheny and Bob Duttor who are the Chair and Vice-chair, respectively, of the Senate Budget Committee. A copy of the resolution would also be sent to Governor Schwarzenegger. Discussion The Riverside County District Attorney states that Riverside County has 76 judicial officers and that State Court figures based on population and existing caseload suggests that 133 judicial officers are needed. He also indicates that the County was on track to receive the additional judicial officers, however, the funding allocations for Fiscal Years 2007-2008 and 2008-2009 are at risk. Mr. Pacheco states the following problems are due to a lack of resources: . Last minute trial assignments to any court in the various geographical corners of Riverside County continue to cause a negative impact on victims who must travel over fifty (50) miles to testify making them feel even more like a victim; . Riverside County courts continue to dismiss felony and misdemeanor cases, unprecedented in any other part of the state; . Last minute criminal trial assignments to any court in the various geographical corners of Riverside County create a reduction in law enforcement in each community, negatively impacting the safety of our citizens; Agenda Item No. 16 Page 1 of 4 A Request by the District Attorney May 27, 2008 Page 2 . Civil cases have been almost completely stopped as the civil courts have worked to address the criminal cases; . Citizens attempting to resolve civil disputes do not have full access to any judicial forum in Riverside County; . The caseload in Riverside County is so high and the backlog of civil and criminal cases is so substantial, it cannot be fixed by providing additional short-term resources as the State has done since August, 2007. Fiscal Impact No direct fiscal impact to the City. Recommendation It is recommended that the City Council adopt the attached resolution supporting the Riverside County District Attorney's request to the State for full funding of additional judicial officers to serve Riverside County. Prepared and Approved by: Robert A. Brady 4 ~ City Manager ~ Agenda Item No. 16 Page 2 of 4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, TO SUPPORT ADDITIONAL FUNDING FOR JUDICIAL OFFICERS WHEREAS, The Riverside County District Attorney states that the Riverside County has 76 judicial officers and that State Court figures based on population and existing case load suggests that 133 judicial officers are needed; and WHEREAS, last minute trial assignments to any court in the various geographical corners of Riverside County continue to cause a negative impact on victims who must travel over fifty (50) miles to testify making them feel even more like a victim; and WHEREAS, Riverside County courts continue to dismiss felony and misdemeanor cases, unprecedented in any other part of the state; and WHEREAS, last minute criminal trial assignments to any court in the various geographical corners of Riverside County create a reduction in law enforcement in each community, negatively impacting the safety of our citizens; and WHEREAS, civil cases have been almost completely stopped as the civil courts have worked to address the criminal cases; and WHEREAS, citizens attempting to resolve civil disputes do not have full access to any judicial forum in Riverside County; and WHEREAS, the caseload in Riverside County is so high and the backlog of civil and criminal cases is so substantial, it cannot be fixed by providing additional short-term resources as the State has done since August, 2007. NOW, THEREFORE, the City Council of the City of Lake Elsinore, California, does hereby resolve as follows: The State of California should allocate funding requested by the Riverside County District Attorney's office to provide additional judicial officers to serve Riverside County. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Elsinore, California, this 27th day of May 2008. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE 1 Agenda Item No. 16 Page 3 of 4 ATTEST: VIVIAN M. MUNSON CITY CLERK APPROVED AS TO FORM: BARBARA ZEID LEIBOLD CITY ATTORNEY STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LAKE ELSINORE ) I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. was adopted by the City Council of the City of Lake Elsinore, California, at a regular meeting held on the 2ih day of May 2008, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: VIVIAN M. MUNSON CITY CLERK 2 Agenda Item No. 16 Page 4 of4 . LSINORJ: \ I ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 27,2008 SUBJECT: CITIZEN CORPS FRAMEWORK-PUBLIC SAFETY ADVISORY COMMISSION RECOMMENDATION Backaround The Public Safety Advisory Commission has developed a plan for organizing and coordinating community volunteers to assist first responders before and after a disaster strikes. The attached Citizen Corps Framework is the product of the Citizen Corps subcommittee, which worked closely with City and OES staff over a six month period. The framework outlines a three year program for creating a local Citizen Corps and Citizen Corps Council, based on the national Citizen Corps model. By the third year, 50- 300 citizen participants would be trained as lead and active volunteers in the Lake Elsinore Citizen Corps. The third year goal is to establish a backbone volunteer network that is capable of serving between 50-80% of the City's population. Discussion One goal of the City's emergency preparedness plan is to develop a program to train, organize and mobilize disaster response volunteers. A PSAC subcommittee comprised of Commissioners Nicole Dailey and Jay Stewart was tasked with researching and preparing a written framework for organizing a Lake Elsinore Citizen Corps. The vision of the PSAC is to prepare our citizenry for disasters of all kinds through public safety education and outreach, Community Emergency Response Team (CERT) training and volunteer service opportunities under the Lake Elsinore Citizen Corps. The key to managing a Citizen Corps is establishing the Citizen Corps Council (CCC). This CCC is comprised of public safety officials, City and agency representatives and citizens (Le., representatives of key businesses and community based organizations). Agenda Item No. 17 Page 1 of 63 Citizen Corps Framework May 27,2008 Page 2 The attached Citizen Corps Framework offers a comprehensive discussion of risks, organizational considerations, staffing requirements and costs. The PSAC wishes to recognize the assistance of City staff and Cynthia Quigley, Riverside County Emergency Operations Coordinator, who guided this effort. Fiscal Impact The PSAC is recommending an initial $10,000 in the FY 2008-09 General Fund budget to start the Citizen Corps program. Funding is for equipment and supplies, CERT training and associated costs for establishing the Citizen Corps Council. Cost recovery through grantsmanship would be a significant function of the Citizen Corps Council, once established. To date, staff has successfully obtained grant reimbursement for CERT training, CSTI training and purchase of emergency equipment. Additional labor costs for starting up the Citizen Corps Council are not included in this recommendation, though the PSAC has prepared a rationale for a future position that would combine existing emergency preparedness and PSAC administrative duties with the functions of agency liaison, safety training coordinator and Citizen Corps Council administrator. Recommendation Consider PSAC recommendation to approve the draft Citizen Corps Framework as a new element of the City's Emergency Preparedness Plan and provide direction with regard to establishing a Citizen Corps Council and start up funding to implement the Citizen Corps Framework. Prepared by: Mark E. Dennis "7?1,er- Information/Communications Manager Robert A. Brady ()# City Manager J7JJ7 Approved by: Agenda Item No. 17 Page 2 of 63 CITY OF 4 " LAl(f: . LSIl10RE '.'. - " ~ OREAMEjl('TREME Draft Citizen Corps Framework Organizing citizen volunteers to meet hazards of all kinds before disaster strikes PUBLIC SAFETY ADVISORY COMMISSION May 14, 2008 5/27/08 rev-gTOC u. u City of Lake Elsinore Agenda Item No. 17 Page 3 of 63 Draft Citizen Corps Framework .1u:tl1Jll:f 2 Table of Contents 1. Introduction to the Framework...... ............. .................... ....... ....... ............. ............. ............................. 5 A. B. C. 2. A. B. C. D. E. 3. 4. A. B. C. D. E. 5. A. B. C. D. Citizen Corps m issio n........................................................................................................................ 5 Statement of purpose....................................................................................................................... 5 A framework approach .............. .... ..... ...... .... ...... ... ............... .... .... .... .... ................. ............. ..... ......... 5 Situation Ana lysis........................................................................................................................... ....... 5 Existing cond itio ns a nd threats........................................................................................................ 5 U pdati ng ou r risk assessment.......................................................................................................... 6 Growth I m pacts........................................................................................................................... ..... 6 Performa nce ga ps............................................................................................................................. 7 Preliminary steps taken in the right direction .................................................................................. 7 Background of Citizen Corps.... ....... ......... ......... ..... ............. ............. ..................... .......... ..... .......... ....... 7 Rationale for a Lake Elsinore Citizen Corps .......................................................................................... 8 Constant state of readiness ............... .................. ..................... ............................. ............. .............. 8 Self-reliance............. ... ..... ..... ...... ................. ... .... ... ..... ....... ................ ..... ....... ........... ...... ... ....... ..... ... 8 Ma i nta in order.......................................................................................................................... ........ 8 Continuity of services ....................... ..... ................ ............ ............... ............................. ................... 9 Recovery....................................................................................................................... .................... 9 The Role of CERT Volunteers in Emergency Preparedness or During a Disaster ................................. 9 Overview....................................................................................................................... .................... 9 Family and household preparedness ......... ............ ....... ......... ....... ....... .............. ......... ........ ..... ........ 9 A Supporting role before first responders arrive ........................................................................... 10 Specialized roles for advanced CERT members: ............................................................................. 10 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 4 of 63 Draft Citizen Corps Framework 6. A. B. C. D. 7. A. B. C. D. E. 8. A. B. C. 9. A. B. 10. A. B. C. D. Establishing a Lake Elsinore Citizen Corps & Citizen Corps Council................................................... 11 Overview......................................................................................................................... ................ 11 3 Action Ste ps............................................................................................................................. ....... 11 Citizen Corps Co u nci I Com position................................................................................................. 11 Authority of the Citizen Co rps Cou ncil ........................................................................................... 12 Duties of the Citizen Corps Council.................................................................................................... 12 General Responsibilities ............ .............. ............... ......... ............................................ ......... .......... 12 Volunteer Ma nagement ......... .............. .................. ........... ................ ............................................. 12 Tra i n i ng ............................................................................................................................... ............ 13 Com m u n icatio n .............................................................................................................................. 13 Progra m Eval uation ........................................................................................................................ 13 Staffing Needs Assessment .. .... ...... ......................... ....... ................... ..... ... .............. ..... .... .................. 14 Existi ng staff suppo rt ...................................................................................................................... 14 Citizen Corps staff needs by function ............................................................................................. 14 Staffing recom me ndations ............................................................................................................. 14 Budget Req u i rements......................................................................................................................... 15 progra m Cost co nsiderations ......................................................................................................... 15 Staffing Costs............................................................................................................................... ... 15 Sample Citizen Council Action Schedule ........................................................................................ 15 Fi rst six mo nths........................................................................................................................... .... 15 First year.............. ........... ............... ..... .......... .......... .......................... .................... ............ .............. 16 Second yea r .............................................................................................................................. ...... 16 Th ird yea r............................................................................................................................. ........... 16 Appe nd ices.......................................................................................................................... ....................... 17 A. Assessing Risk: Fi re ......................................................................................................................... 17 B. Assessi ng Risk: Ea rthq ua ke............................................................................................................. 17 C. Assessing Risk: Inundation...... .................................. ......................... ................... .......................... 17 D. City of Lake Elsinore Emergency Volunteer Resource List ............................................................. 17 E. Glossary of Emergency Management Terms.................................................................................. 17 F. For More Information .... ....... ......... ............. ........... ............. ......... ........... ...... ..... ........... ........... ....... 17 Append ix A ................................................................................................................................ ................. 18 Assessing Risk: Fire......... ....... ..... ..... ......... ......... ...... ....... ............ ........... ................ ....... ..... ............. ........ 18 08_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 5 of 63 Draft Citizen Corps Framework mlfm!I!t!~== Appendix B............................................................................................................................... ................... 19 Assessing Risk: Earthquake ....... ............. ......... ........... .... .......................................................... ............... 19 Append ix C............................................................................................................................... ................... 22 Assessing Risk: Inundation.. ...... ........ .................... ......... ............. .................... ................................ ....... 22 Appendix D .. ........ ....... ............. .......................... ............. ..... .......... ............... ......................... .......... ...... ..... 23 City of Lake Elsinore Emergency Volunteer Resource List .....................................................................23 Appendix E................................................................................................................................. ................. 25 Glossary of Emergency Management Terms [Abridged] ....................................................................... 25 Appendix F................................................................................................................................... ................ 61 4 For more information... ............................. ..... ........ ......... ............ ................................................. .......... 61 DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 6 of 63 Draft Citizen Corps Framework 1. Introduction to the Framework 5 A. Citizen Corps mission 1. The Mission of a volunteer-based Citizen Corps is to harness the power of every individual through education, training and volunteer service to make communities safer, stronger and better prepared for terrorism, crime, public health issues and disasters of all kinds. B. Statement of purpose 1. The City Council has entrusted the Public Safety Advisory Commission with the role of assisting staff in furthering emergency preparedness Citywide. 2. Establishing a volunteer Citizen Corps to organize, train, equip and activate citizens during an emergency is a desirable element of the City's emergency operations plan. 3. To this end, a Citizen Corps Subcommittee was tasked with developing a written framework for creating a local Citizen Corps Council (CCC) and defining action steps to lead and sustain the Citizen Corps once the CCC has been established. 4. The primary focus is upon establishing a permanent Citizen's Corps Council within six months of the adoption of the Citizen Corps Framework. 5. An equal task is to evaluate staffing to carry out public safety and related emergency preparedness activities and to make a budget rationale for authorizing a new Public Safety position at such time as it is affordable. C. A framework approach 1. The Citizen Corps Subcommittee has developed a step by step outline for establishing the Citizen Corps Council. 2. The Citizen Corps Council will use this framework to prepare annual operating goals and objectives, a program budget and an implementation schedule for the new Citizen Corps. 2. Situation Analysis A. Existing conditions and threats 1. The City of Lake Elsinore Emergency Operations Plan is the blueprint for responding to extraordinary emergency situations, either natural or man-made. 2. The City's Hazard Mitigation Plan identifies and ranks vulnerability by type, including: a. Natural Hazards i. Wildland fires ii. Earthquake Hi. Flooding iv. Extreme weather v. Landslides vi. Insect infestation b. Technology Hazards DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 7 of 63 Draft Citizen Corps Framework i. Dam failure ii. Hazardous Materials (Hazmat) incidents Hi. Transportation emergencies 1. Highway 2. Airline/airport iv. Pipeline/aqueduct incidents v. Blackout vi. Toxic pollution vii. Nuclear incidents c. Domestic security threats i. Terrorism 1. Chemical 2. Biological 3. Radiological 4. Nuclear 5. Explosive ii. Civil unrest iii. Jails and prisons incidents 3. For most of the scenarios described above, it is likely that emergency responders could be overwhelmed by the sheer magnitude of the incident. 6 B. Updating our risk assessment 1. A ranking of local jurisdiction vulnerability in 2004 depicts a city that is at the greatest risk at any given time in the order shown: a. Flood (see Appendix C) b. Earthquake (see Appendix B) c. Wildland fire (see Appendix A) 2. Today, this rank order is being reexamined, largely in the aftermath of California's devastating 2007 wildfires and recent map and computer analysis of fire risk developed by CAL FIRE. (see Appendix A) 3. Our conclusion is that the City of Lake Elsinore citizenry must be better prepared. 4. A prepared citizenry is the difference between effective self-help and merely waiting for help that may not arrive for days. C. Growth Impacts 1. From 2007 to 2008, Lake Elsinore's population grew from 47,669 to 49,807, a 4.5% change according to the California Department of Finance. In 2007, Lake Elsinore was the 2nd fastest growing city in Riverside County and ranked as the 3rd fastest growing city in the state. 2. Lake Elsinore consists of a 38 square mile area, including a 3000 acre lake, which is Southern California's largest natural lake. 3. According to the City's General Plan Update, Lake Elsinore's population is expected to reach 116,472 by 2030, based on preferred land-use densities. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 8 of 63 Draft Citizen Corps Framework 4. These statistics underscore the need to proactively increase the City's emergency preparedness through direct citizen outreach and involvement. 7 D. Performance gaps 1. The City Council has made public safety its number one priority. Currently, the City spends 42%, or about $13 million of its $32 million operating budget on public safety; namely, police and fire services. 2. Despite this commitment to public safety, first responders would be terribly spread thin in the first hours or days of a catastrophic event such as an earthquake. 3. Even if spending on police and fire services were dramatically increased each year, the City's vulnerability would far exceed our Public Safety resources, because the City currently lacks a unified volunteer organization to assist in the event of a major disaster. E. Preliminary steps taken in the right direction 1. The City has taken positive steps to address the gap above; namely, increasing operational readiness and emphasis on Emergency Preparedness Planning. 2. The City has obtained grant funding to equip the City Yard with portable emergency trailers that contain emergency supplies and equipment to be deployed and used by trained CERT volunteers. 3. The City has also increased its commitment to training its employees and has sent a growing number of its workforce to CERT classes. 4. In addition, the City has regularly attended disaster planning meetings of the Southwest Com group and participated in regional Emergency Operations Center training exercises. 5. The next step is to establish a permanent program for training and equipping citizen volunteers using the national model for Citizen Corps. 3. Background of Citizen Corps 1. Citizen Corps is a comparatively new management and coordinating program created by the federal government in response to the terrorist attack on September 11, 2001. 2. Many government and volunteer groups have expressed the value of having a recognized organizational structure to gather volunteers and groups together to augment local emergency planning efforts. 3. A general model exists for local Citizen Corps Councils, the basic structure of the Citizen Corps, though the federal founding documents ultimately leave each locality to develop a suitable structure using available resources. 4. The four charter federal programs of the Citizen Corps as defined by the Department of Homeland Security are: Community Emergency Response Team (CERT), Neighborhood Watch Program (NWP), Volunteers in Police Service (VIPS) and the Medical Reserve Corps (MRC). 5. Membership in the CCC is not limited to its core components. Other organizations that might appropriately be members of a CCC include: American Red Cross, Business associations, 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 9 of 63 Draft Citizen Corps Framework Community Based Organizations, other agencies, non-profit groups (Le., churches), clubs and individuals. 6. A CCC is essentially a management and coordinating body, not an operational unit, though it is closely linked to operational entities and first responders. ~mlJ 8 4. Rationale for a Lake Elsinore Citizen Corps A. Constant state of readiness 1. A Citizen Corps exists primarily to increase community awareness and readiness for a variety of disaster scenarios through training volunteers and staff; through gathering resources and equipping volunteers; through drills and emergency exercises; and through cooperation with first responders in planning and mitigation assistance. 2. The Citizen Corps volunteers are not intended to replace a community's response capability, but rather, to serve as an important supplement to it. The Citizen Corps is a volunteer resource that is a part of the community's operational capability before, during and following a disaster. 3. Citizen Corps provides continuing opportunities for voluntary involvement and participation in a range of activities to make families, households, and communities safer from threats and disasters of all kinds. B. Self-reliance 1. Following a disaster, elements of a Citizen Corps, such as Neighborhood Watch and CERT, can activate immediately to perform a vital role in disaster mitigation. 2. Most notably, Citizen Corp participants are trained to be better prepared and better protected themselves, in order to effectively help their communities do the same. 3. The City currently has many volunteer organizations and resources from which to develop an active Citizen Corps, as shown in Appendix D. C. Maintain order 1. The City's Emergency Operations Plan is intended primarily to enable emergency service coordination through preparation, training and mobilization in the event of a disaster. Maintaining order is paramount to an effective emergency response and recovery. 2. By empowering citizens to prepare and protect their households and neighborhoods, first responders can more effectively deploy to areas of highest need following a disaster. 3. Lessons learned from Hurricane Katrina include educating the public to be prepared to be self sufficient longer than previously taught; that is, from 3 days to between 5-7, or more. 4. As witnessed during the Katrina incident, in the absence of first responders and trained volunteers to fill this gap, order simply cannot be maintained. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 10 of 63 Draft Citizen Corps Framework D. Continuity of services 1. The main task of local government and first responders following an emergency is to preserve or build-up the level of services needed to cope with disaster impacts. 2. A Citizen Corps can help narrow the gap between community expectations and community assistance, so first responders can concentrate on their primary duties under the Incident Command System. 3. A disaster response in many of the vulnerability scenarios that affect Lake Elsinore is the shelter in place order. This would increase the City's reliance on trained volunteers to provide assistance immediately following a disaster and up to several days or weeks afterwards. 9 E. Recovery 1. The principle philosophy of a Citizen Corps is getting the community back to normal following extraordinary events or catastrophic loss. 2. Strengthening a community by educating and training citizens to be prepared before disaster strikes, and self-reliance in times of a disaster are the primary benefit of a Citizens Corps. 5. The Role of CERT Volunteers in Emergency Preparedness or During a Disaster A. Overview 1. The goal of using volunteers as helping hands to prepare and respond to a disaster is to save lives and protect property. 2. The Community Emergency Response Team (CERT) concept was developed in response to the view that citizens most likely will be on their own during the early stages of a catastrophic disaster. 3. CERT was implemented in 1985 by the LAFD, which concluded that basic training in disaster survival and rescue skills could improve the ability of citizens to survive until responders or other assistance is available. 4. CERT was selected as one of the primary programs offered to the American public in response to President Bush's 2003 call to action for citizens to be prepared to threat of disaster of all kinds. 5. In 1994, The Federal Emergency Management Agency (FEMA), under the auspices of the Emergency Management Institute (EMI), expanded CERT training to prepare individuals to help themselves, their families and their neighbors in the event of catastrophic disaster. B. Family and household preparedness 1. The CERT program can provide an effective first-response capability. Acting as individuals first, CERT volunteers are trained to prepare in advance of a disaster event. 2. Depending on the severity and type of disaster, it may take from several hours to several days for emergency responders to arrive. Therefore, immediately following a disaster- 08_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 11 of 63 Draft Citizen Corps Framework often up to 5-7 days or longer-individuals, households and neighborhoods may need to rely on their own resources for food, water first aid and shelter. 3. Preparedness, planning, survival skills and mutual aid will make the difference coping with the aftermath of disaster within the first hours and days. ~~ 10 C. A Supporting role before first responders arrive 1. CERT volunteers are trained to respond in their neighborhoods and communities to address immediate needs brought about by the disaster. 2. The Key CERT training functions include: a. Fire Safety b. Medical Operations c. Light search and rescue d. Disaster psychology 3. Acting as teams, trained CERT volunteers can fan out within their assigned areas performing the following: a. Extinguishing small fires b. Turning off natural gas inlets to damaged homes c. Performing light search and rescue d. Rendering basic medical treatment e. Helping disaster survivors cope with emotional stressors D. Specialized roles for advanced CERT members: 1. After completing initial CERT training, many seek to expand and improve their skills through specialized training in the following areas: a. Shelter management b. Community relations c. Donations management d. Special needs concerns e. Debris removal f. Utilities control g. Advanced first aid h. Automated External Defibrillator use i. CPR skills 2. Lake Elsinore is fortunate to have a diverse community and a broad pool of skills from which to draw upon following a disaster. 3. The advantage of having a Citizen Corps program is the ability to increase public awareness and attract skilled volunteers in advance disaster needs. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 12 of 63 Draft Citizen Corps Framework 6. Establishing a Lake Elsinore Citizen Corps & Citizen Corps Council 11 A. Overview 1. A sustainable Citizen Corps depends on an effective Citizen Corps Council, which would be established to oversee public education on disaster mitigation and preparedness, citizen training and volunteer programs to give people of all ages and backgrounds the opportunity to support their community's emergency service. 2. Once established, the Citizen Corps Council will be responsible for developing goals and implementing the program objectives, budget and timetable. B. Action Steps 1. The action steps below and tentative schedule are proposed: 1) Review draft framework (April 9) 2) Adopt final framework (May 14) 3) Budget & Staffing recommendation at FY 08-09 study session (May 14) 4) Council consideration (first meeting in June) 5) Public Safety staff recruitment and hiring (contingent on position listing approval) 6) Establish the Citizen Corps Council by Resolution (January 2009) 7) Adopt administrative procedures for the Citizen Corps Council (January 2009) 8) Register a local chapter with Dept. of Homeland Security (February 2009) 9) Revise action plan, implementation schedule and budget (April 2009) 10) Implement the plan following FY 2009-2010 budget approval (July 1, 2009) C. Citizen Corps Council Composition 1. Citizen Corps is managed at the local level by the Citizen Corps Council. 2. Members would be appointed by the City Manager or designee, in consultation with the City's public safety service representatives (police, fire). 3. The voting members shown below are denoted by an asterisk (*). 4. Members are generally City residents or own or operate businesses within the City Limits. 5. The Citizen Corps Council for Lake Elsinore would be comprised of the following agency representatives and members: 1) PROGRAM ADMINISTRATOR: non-voting member (preferably a citizen volunteer) 2) CITY: Emergency Preparedness Coordinator (or alternate)* 3) LEPD: Neighborhood Watch/CSO liaison* 4) FIRE: Fire Chief or designee* 5) LEUSD: Safety Officer/EOC Coordinator* 6) BUSINESSES:* i. LEVCC ii. Local (e.g., Near Cal, Castle & Cooke, or other) iii. Corporate (e.g., COSTCO, TARGET, LOWES, , etc.) 7) CIVILIAN AT LARGE: (e.g., an HOA representative)* 8) COMMUNITY BASED ORGANIZATIONS: (e.g., Rotary, HOPE, Cops 4 Kids, or other)* OS_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 13 of 63 Draft Citizen Corps Framework 'l!1' "'r~ 9) EX OFFICIO MEMBERS (non-voting): i. Assemblyman Jeffries, or designee ii. American Red Cross Hi. Trauma Intervention Program (TIP) iv. Riverside County Office of Emergency Services (OES) 12 D. Authority of the Citizen Corps Council 1. Administrative and operating procedures will be set by Council Resolution. 2. CCC meetings are open to the public and must conform to City Council Policy Manual, The Ralph M. Brown Act and other rules or bylaws. 3. The Lake Elsinore Citizen Corps is sponsored by the City of Lake Elsinore and operates within the City of Lake Elsinore limits, though mutual aid may be requested or offered. 7. Duties of the Citizen Corps Council A. General Responsibilities 1. A partial listing of the duties of the Lake Elsinore Citizen Council is given below (not all inclusive): a. Create long and short term operating or action plans b. Identify existing volunteer groups, organizations for partnering c. Involve all City neighborhoods and business districts d. Actively recruit volunteers e. Create effective communication programs f. Provide training g. Provide interaction between citizens, businesses and public safety agencies h. Create a database of qualified volunteers i. Provide accountability to the PSAC and City Council j. Provide community outreach and public information k. Provide opportunities for interagency cooperation and exercises I. Develop annual budget recommendations m. Procurement 2. Essential duties of the Citizen Corps are further outlined in T4 FEMA EMI training literature and other Department of Homeland Security publications. B. Volunteer Management 1. Identifying volunteer opportunities, providing training, and sustaining volunteers is the mainstay of the Citizen Corps. 2. The Citizen Corps Council is responsible for establishing systems and procedures for tracking volunteer qualifications, identifying training needs and opportunities, establishing procedures and protocol regarding the incident command structure, operating procedures for activation and so forth. 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 14 of 63 Draft Citizen Corps Framework 3. The City does not have to reinvent the wheel; many excellent volunteer models are available ta the City, including the Temecula Citizen Corps (T.C.C). 13 C. Training 1. Volunteers in Citizen Corps have vast opportunities to increase personal emergency preparedness and to develop specialized skills. Basic training courses are identified below: a. Incident Command Concepts and Protocol b. Basic Search & Rescue c. First Aid d. CERT e. Radio Communications f. Neighborhood Watch g. Other 2. Training Resources available to the Citizen Corps Council and Citizen Corps volunteers include: a. Homeland Security b. OES c. Red Cross d. CSTI e. Neighborhood Watch f. And many more D. Communication 1. The Citizen Corps Council will periodically report its activities to the PSAC and City Council no less than quarterly, including an annual report submittal. 2. The Citizen Corps will provide Community and Public Information in conjunction with Information/Communications Manager. 3. Collateral materials include: a. Annual Public Information Plan b. Web site page c. Online newsletter or e-mail blasts d. Annual Reports e. Agendas f. Minutes g. Publications such as recruitment brochures, safety tip sheets, etc. h. The City's quarterly direct mailer (formerly OUTLOOK newsletter) i. News releases E. Program Evaluation 1. The Citizen Corps Council will develop an evaluation plan to regularly assess program effectiveness. Evaluation results will be included in the Annual CC Council Report. DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 15 of 63 Draft Citizen Corps Framework ~~ 2. Evaluation strategies should include: a. Web surveys b. Direct mail survey c. Onsite training and event evaluation forms 14 8. Staffing Needs Assessment A. Existing staff support 1. The City's staff support for PSAC and public safety is provided by multiple departments, at work levels ranging from clerical assistance to administrative coordination and legal consultation. 2. The PSAC has previously recognized the need for additional PSAC administrative support. Emergency services planning and Citizen Corps program oversight could justifiably be combined into a new central administrative position. B. Citizen Corps staff needs by function 1. The Subcommittee has expressed its view that existing staff would not be able to implement a new ongoing program such as the Citizen Corps without affecting ongoing work priorities. 2. The list below characterizes the type of tasks to be performed in support of the Citizen Corps Council by multiple individuals in multiple departments: a. Clerical tasks (record keeping, filing, word processing, etc.) b. Public Records/City Clerk (meeting minutes, agendas and notices postings, filings, Notary services, City Council staff reports, etc.) c. Procurement (purchasing, purchase orders) d. Warehousing (equipment and supplies inventory, storage system) e. Training & In-services (Red Cross, OES, CERT, First Aid, other) f. Administration (meeting scheduling, liaison to Citizen Corps Council, volunteer recruitment & tracking, reports to Council, recognitions & ceremonials) g. Communications (recruitment, e-newsletter, press releases, town hall meetings, Web site maintenance, Community partnerships, etc.) h. Finance (Budget preparation, Grant monitoring &writing, auditing, etc.) i. Neighborhood Watch liaison (meetings, outreach) j. Legal services (as needed) C. Staffing recommendations 1. The Citizen Corps subcommittee believes additional staffing will be needed to effectively carry out the Citizen Corps program and ongoing emergency preparedness tasks. 2. The primary need is for a central administrative staff position to oversee public safety programs and emergency preparedness planning. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 16 of 63 Draft Citizen Corps Framework 3. The duties of a new public safety position would include: a. Emergency Preparedness planning b. Emergency Operations coordination c. PSAC administration d. Safety training e. Citizen Corps Council administration 4. Public Staffing considerations should be a part of the FY 2008-09 budget consultation process. 5. The PSAC should immediately begin working with staff to develop the rationale for a new public safety position, appropriate job description, salary range and budget request. 6. The PSAC should inform the City Council of any staff recommendations prior to the FY 2008-09 budget. 7. The PSAC recognizes that funding and hiring additional professional staff at a given time is subject to revenue availability and budget authorization by the City Council. 9. Budget Requirements A. Program Cost considerations 1. The subcommittee recommends a $10,000 budget request in FY 2008-09 to seed the start-up costs of a Citizen Corps Council. 2. Expenditures would be for safety equipment, communications equipment, emergency supplies, administrative and training costs. This funding would be used at the discretion of the Citizen Corps Council. 3. Grant funds have successfully been used for EOC and CERT equipment and supplies; the Citizen Corps Council should be successful in applying for additional grants to defray first year and ongoing operating expenses. B. Staffing Costs 1. A separate discussion is needed to define an appropriate administrative position and related salary to take the City's Emergency Preparedness efforts, Citizen Corps and Public Safety programs to the next level. 2. The subcommittee consensus is that now is the right time for the City to consider an administrative Public Safety position, or at such time as it is affordable. 10. Sample Citizen Council Action Schedule A. First six months 1. Present to City Council for consideration 2. Direct legal counsel to amend LEMCjprepare ordinance 15 OB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 17 of 63 Draft Citizen Corps Framework 3. Designate staff support/new hiring 4. Recruit program administrator 5. Set Council composition/membership 6. Kickoff meeting 7. Public Information Outreach Planning 8. Web page complete 9. Press release 10. Mid-year budget request 16 B. First year 1. Needs assessment 2. Operations study 3. Goals & objectives 4. Communications/Public Outreach 5. Web 6. Mailers 7. Community meetings/open houses/fairs 8. Media releases 9. Grant funding applications 10. CERT training: public 11. CERT training: employees (continue) 12. Annual evaluation 13. Annual report 14. Budget requests C. Second year 1. Program implementation 2. Communications/Public outreach 3. Volunteer recruitment 4. Grants 5. Annual evaluation 6. Annual report 7. Budget requests D. Third year 1. Volunteer recruitment 2. Training exercise (Citywide) 3. Communication/Public outreach 4. Grants 5. Annual evaluation 6. Annual report 7. Budget requests DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 18 of 63 Draft Citizen Corps Framework Appendices 17 A. Assessing Risk: Fire B. Assessing Risk: Earthquake C. Assessing Risk: Inundation D. City of Lake Elsinore Emergency Volunteer Resource List E. Glossary of Emergency Management Terms F. For More Information 08_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 19 of 63 Draft Citizen Corps Framework ~ Appendix A 18 Assessing Risk: Fire CAL FIRE recently released a study showing wildland fire risk for urban communities surrounded by wildland and open space. As shown below, Lake Elsinore's risk is Very High for the entire City. Note: the area in pink is actually RED; it has been screened so that the City's boundaries can easily be seen. Figure 1. Source: CAl FIRE OB_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 20 of 63 Draft Citizen Corps Framework Appendix B 19 Assessing Risk: Earthquake Lake Elsinore risk assessment includes a high probability for earthquake impacts. New evidence has recently surfaced about increased risk of activity along the Elsinore fault zone. Southwest California is also likely to experience significant impacts resulting from "The Big Oneil along the San Andreas fault. Figure 1. San Andreas Fault Zone Figure 2. Elsinore Fault Zone DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 21 of 63 Draft Citizen Corps Framework REGION: Local fault capable of 7.5-magnitude quake 20 By DAVE DOWNEY - Staff Writer/Monday, April 14, 2008/6:58 PM PDT Devastatingly large earthquakes ---- more destructive than previously imagined ---- could rock a fault line that slices under Temecula, Palomar Mountain and Julian, according to a report released Monday that delivers the first-ever statewide forecast of future temblors. Geologists have often said the Elsinore fault, which could cause shock waves to cascade across northern San Diego and southern Riverside counties, was capable of generating quakes of up to magnitude 7 but no larger. But Tom Rockwell, a San Diego State University geologist and expert on the fault, said in a telephone interview Monday that scientists now believe the Elsinore could trigger a quake as big as 7.5. That means the fault is capable of producing quakes that are three times more powerful and release five times as much energy as previously believed. Earthquake magnitudes are measured on a logarithmic scale. An increase of 1 translates into 10 times more power. Rockwell was one of several scientists who worked on the report. Another was Chris Wills, supervising engineering geologist for the California Geological Survey in Sacramento. "Bigger earthquakes are possible," Wills said. On the positive side, however, because the fault is capable of shedding more of its accumulated stress in a single event than previously thought, quakes are likely to occur less often, he said. In the first statewide forecast compiled by the state and federal survey agencies and the Southern California Earthquake Center, scientists said there is an 11 percent chance over the next 30 years that the fault will trigger an earthquake on the order of Northridge. That 1994 Los Angeles shaker measured 6.7 on the earthquake magnitude scale. I n a more narrowly focused 1995 report, scientists said such quakes had a 24 percent chance of occurring on the Elsinore. The new statewide forecast also downgraded the likelihood of a Northridge-style quake striking the San Jacinto fault over the next three decades ---- from 61 percent to 31 percent. That fault is parallel to the Elsinore and to the east, running from Hemet in Riverside County to Anza-Borrego Desert State Park in San Diego County. However, scientists concluded there is nearly a 6-in-10 chance an earthquake like Northridge will break along the San Andreas fault. Capable of producing a magnitude 8 shaker, the southern leg of the San 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 22 of 63 Draft Citizen Corps Framework Continued Andreas runs between San Bernardino and the border through the Salton Sea. 21 There is a 97 percent chance such a quake will strike Southern California by 2038 and a 93 percent chance that one will rock Northern California, the report said. "It's almost a sure thing in either half of the state," Wills said. He said scientists made the 6.7 -magnitude Northridge quake their yardstick because so many people remember it. Northridge killed 72, injured more than 9,000, knocked out Interstate 10 in downtown Los Angeles and caused $25 billion in damage. Still, scientists did go beyond that threshold and found there is a 94 percent chance a magnitude 7 quake will occur somewhere in the state in the next 30 years and a 46 percent chance that a magnitude 7.5 temblor will strike. The probability of a magnitude 8 quake is smaller: 4.5 percent. Size doesn't always matter, however. Damage is determined in large part by location. "A 6.7 will occur during the next 30 years, and I expect several," Wills said. "If we're lucky, they'll be like the Hector Mine earthquake. It was entirely on a Marine base (Twentynine Palms). It didn't affect anybody." That remote 1999 quake was huge ---- it registered 7.1 ---- but it caused little damage. "If we're unlucky, it will be like Northridge," Wills said. As for individual faults, predictions were made only for the most active. No forecast was delivered for the Rose Canyon fault offshore of Oceanside and San Diego. Forecasts for the more active Elsinore and San Jacinto faults were altered because of something scientists learned from another desert quake, the 7.3-magnitude Landers of 1992. Before then, geologists thought a quake could rock just one segment of a fault. Faults tend to be broken up in several segments. In the case of the Elsinore fault, Lake Elsinore's namesake body of water divides the Glen Ivy segment to the north and the Temecula segment to the south. And the two ends are more than a mile apart. But Landers shattered the one-at-a-time theory. "It broke all or parts of five faults," Rockwell said. "We would not have predicted that prior to that earthquake." Rockwell said scientists now believe a quake could start on the Coyote Mountains segment near the border and rip across the Julian and Temecula segments ---- and possibly even jump Lake Elsinore. Contact staff writer Dave Downey at (760) 745-6611, Ext. 2623, or ddowney@nctimes.com. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 23 of 63 Appendix C Assessing Risk: Inundation Draft Citizen Corps Framework ~&l~W~ 22 Lake Elsinore is the terminus of the 750 square- mile San Jacinto River Watershed. Studies of flood risk show that Lake Elsinore is vulnerable to inundation from natural flooding and from catastrophic dam failure. Three upstream drinking water reservoirs with five dams combined are Canyon Lake (EVMWD), Lake Hemet (LHMWD) and Diamond Valley Lake (MWD). Figure 1. lake Elsinore lies at the bottom of the San Jacinto River Watershed and receives all river flows. Railroad Canyon Dam was constructed in 1927 and reinforced in 1998. The dam impounds 12,000 acre- feet of water (one acre foot equals 236,000 gallons of water). The entire dam acts as a spillway; any flows over the spillway enter Lake Elsinore. Figure 2 below illustrates inundation from Metropolitan Water District of Southern California's Diamond Valley Lake. Instances of a dam failure upstream would result in a surge of water into the San Jacinto River that would cause portions of the City to flood. The Lake would rapidly rise and the excess water would breach the overflow weir in the back basin, flooding the area behind the levee that has been designed for flood water storage of 30, 000 acre-feet of water. D8_Citizen Corps Framework]SACD514_revgTOC Figure 2. Inundation scenarios for failure of any of the 3 dams at Diamond Valley lake. All scenarios impact lake Elsinore. Agenda Item No. 17 Page 24 of 63 Draft Citizen Corps Framework Appendix D 23 City of Lake Elsinore Emergency Volunteer Resource List List is not inclusive, but iIIustratesthe depth of Lake Elsinore's emergency resource and volunteer pool. First Responders City of Lake Elsinore Police Fire County OES State Caltrans SWCOMM (County, OES, Health, Schools, Police, Fire, Local Agencies) Health/Medical/Hospitals AMR Rancho Springs SW Healthcare Urgent Care Centers Physicians Therapy Centers Other Local Agencies/Special Districts County of Riverside EVMWD EWD Lake Elsinore Cemetery District LEUSD Vector Control Utilities Southern California Edison The Gas Co. Time-Warner Verizon California Local Community Based Organizations (CBOs) Animal Friends of the Valleys Boys & Girls Clubs Elsinore Valley Arts Network (EVAN) H.O.P.E. Lake Elsinore Woman's Club LE Historical Society Lions Club N.A.A.C.P. Rotary Club International DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 25 of 63 Draft Citizen Corps Framework Continued ~ Local Community Based Organizations (CBOs) Scouting (Girl Scouts, Boy Scouts) United Way of Inland Valley Other 24 Youth/Adult Leagues (See supplemental listings) Aquatics Baseball Basketball Soccer Wrestling Other Churches/Faith-based Organizations Salvation Army (See supplemental listing of area churches) Residential and Condo Owners Associations (HOAs) Tuscany Hills Canyon Hills Viscaya Rosetta Alberhill Ranch Condo Associations: Brookside Terrace (Canyon Hills) Fairfield Estates (SR 74) LakePoint (Lakeshore Dr.) Vista del Lago (Grape St.) Other Volunteer Organizations CERT LEMSAR Neighborhood Watch RACES Red Cross Trauma Intervention Program (TIP) Other DB_Citizen Corps Framework_PSAco514_revgTOC Agenda Item No. 17 Page 26 of 63 Draft Citizen Corps Framework Appendix E Glossary of Emergency Management Terms [Abridged] This descriptive list from FEMA is eye-opening and convincing as to why Lake Elsinore is now focusing its capabilities, resources and planning on preparing for disasters of all kinds using the Citizen Corps model. Glossary of Emergency Management Terms April 2007 This "Select Emergency Management-Related Terms and Definitions" document has been compiled by B. Way~e Blan~hard, Ph.D., CEM, FEMA emergency management higher education project manager, for use In the Higher Education Project course, "Theory, Principles and Fundamentals of Hazards, Disasters and U.S. Emergency Management." This is not a comprehensive list of emergency management terms and definitions. If you have suggestions for the list, please e-mail them for consideration to Dr. Wayne Blanchard. 25 Internet Reference: http://www.ese.noaa.gov/vata/glossary.html Terms and Definitions A Acceptable Risk: That level of risk that is sufficiently low that society is comfortable with it. Society does not generally consider expenditure in further reducing such risks justifiable. (Australian National 1994) Acceptable Risk: Degree of humans and material loss that is perceived as tolerable in actions to minimize disaster risk. (Nimpuno 1998) Acceptable Risk: Degree of human and material loss that is perceived by the community or relevant authorities as tolerable in actions to minimize disaster risk. (U.N. 1992, 3) Accident: "The word 'accidental' carries with it the connotations of both something that occurs by chance and something non-essential or incidental" (Allinson 1993, 15). "The thesis that 'accidents will happen' and that therefore nothing can be done to prevent their occurrence reaches its logical fulfillment in the thesis of Charles Perrow that accidents are so inevitable and therefore non-preventable that we are even justified in calling them 'normal'" (Allinson, p.16). Accident: "Unintended damaging event, industrial mishap" (Disaster and Emergency Reference Center 1998 ). Accident: "An unexpected or undesirable event, especially one causing injury to a small number of individuals and/or modest damage to physical structures. Examples would be automotive accidents or damage from lightning striking a house." (Drabek 1996, Session 2, p. 3) Accident: ". . .situations in which an occasion can be handled by. . .emergency organizations. The demands that are made on the community are within the scope of domain responsibility of the usual emergency organizations such as police, fire, medical and health personnel. Such accidents create needs (and damage) which are limited to the accident scene and so few other community facilities are damaged. Thus, the emergency response is delimited in both location and to the range of emergency activities. The primary burden of emergency response falls on those organizations that incorporate clearly deferred emergency responsibility into their domains. When the emergency tasks are completed, there are few vestiges of the accident or lasting effects on the community structure" (Dynes 1998, 117). DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 27 of 63 Draft Citizen Corps Framework Accident: "The very language used to describe the [TMI] accident revealed the very diverse perceptions that enter such interpretations. Was it an accident or an incident? A catastrophe or a mishap? A disaster or an event? A technical failure or a simple mechanical breakdown?" (Nelkin 1981, 135). " 26 Accident: An event which only requires the response of established organizations - expansion or actions such as going to extra shifts is not called for. (Quarantelli 1987,25) Accident: "The evidence. . .suggests that accidents are not the product of divine caprice, nor of a set of random chance events which are not likely to recur, but that they are incidents, created by people, which can be analyzed, and that the lessons learned from that analysis, if implemented, will help to prevent similar events from taking place again." (Toft 1992, 58) Accident, Technological: "Technological accidents. . .are almost never understood as the way the world of chance sorts itself out. They provoke outrage rather than acceptance or resignation. They generate a feeling that the thing ought not have happened, that someone is at fault, that victims deserve not only compassion and compensation but something akin to what lawyers call punitive damages." (Erikson, 1989, 143) Acts of God: Natural disasters or freak accidents. (Birkland 1997,2.) 'When society seems to have formed a consensus that the event was an 'act of God,' such as a natural disaster or freak accident, our attention turns to what we can do to help the victims. But when the disaster is the result of human failings - poor design, operator error, 'corporate greed,' or 'government neglect' - our attention turns to the voluntary acceptance of responsibility for an event or to the more coercive process of fixing blame. Boards of inquiry are formed, legislatures hold hearings, and reports are issued, all in hopes of 'learning something from this incident' to ensure that something similar does not happen again or in the case of 'unavoidable' disasters, in hopes of improving our preparation for and response to disasters" (Birkland 1997, 2). Acts of God: A fatalistic "syndrome whereby individuals feel no personal responsibility for hazard response and wish to avoid expenditure on risk reduction" (Smith 1996, 70). Alert: Advisory that hazard is approaching but is less imminent than implied by warning message. See also "warning". (U.N. 1992,3) Assessment: Survey of a real or potential disaster to estimate the actual or expected damages and to make recommendations for preparedness, mitigation and relief action. (Reference Center 1998) Avalanche: Mass of snow and ice falling suddenly down a mountain slope and often taking with it earth, rocks and rubble of every description. (WMO 1992, 66) B Base Flood: A term used in the National Flood Insurance Program to indicate the minimum size flood to be used by a community as a basis for its floodplain management regulations; presently required by regulation to be "that flood which has a one-percent chance of being equaled or exceeded in any given year." Also known as a 100-year flood or one-percent chance flood. Beaufort Scale: Numerical scale from 0 to 12, indicating wind force. o - calm 1 - light air 2 - light breeze 3 - gentle breeze 4 - moderate breeze 5 - fresh breeze 08_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 28 of 63 Draft Citizen Corps Framework 6 - strong breeze 7 - strong wind 8 - gale 9 - strong gale 10 - storm 11 - violent storm 12 - hurricane 27 (Reference Center 1998) Blizzard: Vio~ent winter ~torm, lasting at least 3 hours, which combines below freezing temperatures and very strong Wind laden with blowing snow that reduces visibility to less than 1 km. (WMO 1992, 86) c Calamity: "A massive or extreme catastrophic disaster that extends over time and space." Notes the Black Death of the 14th century as an example. (Drabek 1996, Session 2, pA) Catastrophe: "An event in which a society incurs, or is threatened to incur, such losses to persons and/or property that the entire society is affected and extraordinary resources and skills are required, some of which must come from other nations. Catastrophe: ". . .an event that causes $25 million or more in insured property losses and affects a significant number of property-casualty policyholders and insurers." (Insurance Services Office 2000, 2) Catastrophe: An event of such impact upon a community that new organizations must be created in order to deal with the situation. (Quarantelli 1987, 25) Catastrophe: ". . Jar a given society might be defined as an event leading to 500 deaths or $10 million in damages. These figures, however, are arbitrary since levels of impact mean different things to different people in different situations. Furthermore, we cannot ignore the element of scale. It would be a catastrophe for a small community if every building were totally destroyed by flooding (as occurred in 1993 in Valmeyer, Illinois), but at the global scale, it would be an insignificant event if only 350 houses were involved. . .Similarly, $10 million in damage to some communities would be devastating. . ., especially in less wealthy societies, but others would be able to cope relatively easily" (Tobin and Montz 1997,7). ". . .a catastrophe not only disrupts society, but may cause a total breakdown in day-to-day functioning. One aspect of catastrophes, is that most community functions disappear; there is no immediate leadership, hospitals may be damaged or destroyed, and the damage may be so great and so extensive that survivors have nowhere to turn for help (Quarantelli, 1994). In disaster situations, it is not unusual for survivors to seek help from friends and neighbors, but this cannot happen in catastrophes. In a disaster, society continues to operate and it is common to see scheduled events continue. . ." Tobin and Montz 1997,31). Catastrophic Disaster: An event that results in large numbers of deaths and injuries; causes extensive damage or destruction of facilities that provide and sustain human needs; produces an overwhelming demand on State and local response resources and mechanisms; causes a severe long-term effect on general economic activity; and severely affects State, local, and private-sector capabilities to begin and sustain response activities. Note: the Stafford Act provides no definition for this term. (FEMA 1992, FRP Appendix B) CHEMTREC: The Chemical Transportation Emergency Center, 24-hour contact number 1-800-424-9300 in CONUS, 202-483-7616 outside the continental United States. A service, sponsored by the chemical industry, which provides two stages of assistance to responders dealing with potentially hazardous materials. First, on receipt of a call providing the name of a chemical judged by the responder to be a DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 29 of 63 Draft Citizen Corps Framework potentially hazardous material, CHEMTREC provides immediate advice on the nature of the chemical product and the steps to be taken in handling it. Second, CHEMTREC promptly contacts the shipper of the material involved for more detailed information and on-scene assistance when feasible. (DOT 1993) muu.J 1tit1.~ 28 Civil Defense (CD): All activities and measures designed or undertaken for the following reasons: (a) to minimize the effects upon the civilian population caused by, or which would be caused by, an attach upon the United States or by a natural disaster; (b) to deal with the immediate emergency conditions which would be created by any such attack or natural disaster; and (c) to effectuate emergency repairs to, or the emergency restoration of, vital utilities and facilities destroyed or damaged by any such attack or natural disaster. (FEMA 1990) Civil Defense: The system of measures, usually run by a governmental agency, to protect the civilian population in wartime, to respond to disasters, and to prevent and mitigate the consequences of major emergencies in peacetime. The term "civil defense" is now used increasingly. (UN 1992, 17) Civil Disturbances: Group acts of violence and disorders prejudicial to public law and order within the 50 States, District of Columbia, Commonwealth of Puerto Rico, U.S. possessions and territories, or any political subdivision thereof. As more specifically defined in DoD Directive 3025.12 (Military Support to Civil Authorities), "civil disturbance" includes all domestic conditions requiring the use of Federal Armed Forces. (Title 32 CFR 185) Civil Emergency: Any natural or man made disaster or emergency that causes or could cause substantial harm to the population or infrastructure. This term can include a "major disaster" or "emergency" as those terms are defined in the Stafford Act, as amended, as well as consequences of an attack or a national security emergency. Under 42 U.S.C. 5121, the terms "major disaster" and "emergency" are defined substantially by action of the President in declaring that extant circumstances and risks justify his implementation of the legal powers provided by those statutes. (Title 32 CFR 185) Civil Protection: "The phrase 'civil protection' has gradually come into use around the world as a term that describes activities which protect civil populations against incidents and disasters (Mauro, 1996). . ..Civil protection has gradually and rather haltingly emerged from the preceding philosophy of civil defense." (Alexander, 2002, 4) Community Awareness and Emergency Response (CAER): A program developed by the Chemical Manufacturers Association providing guidance for chemical plant managers to assist them in taking the initiative in cooperating with local communities to develop integrated (community/industry) hazardous materials emergency plans. (FEMA 1990) Comprehensive Emergency Management: "Comprehensive Emergency Management means integrating all actors, in all phases of emergency activity, for all types of disasters." (NGA 1978, 111) Comprehensive Emergency Management: "CEM refers to a state's responsibility and unique capability to manage all types of disasters by coordinating wide-ranging actions of numerous agencies. The 'comprehensive' aspect of CEM includes all four phases of disaster activity: mitigation, preparedness, response and recovery for all risks -- attack, man-made, and natural -- in a federal-state-Iocal operating partnership." (NGA 1978, 203) Comprehensive Emergency Management: An integrated approach to the management of emergency programs and activities for all four emergency phases (mitigation, preparedness, response, and recovery), for all types of emergencies and disasters and for all levels of government and the private sector. Comprehensive Environmental Response, Compensation and Liability Act (CERCLA): Public Law 96-510, as amended. More popularly known as "Superfund," CERCLA provides authority for Federal and State governments to respond directly to hazardous substances incidents. (FEMA 1992, Appendix C) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 30 of 63 Draft Citizen Corps Framework Conflict Hazards: War, acts of terrorism, civil unrest, riots, and revolutions. Con~e~uen~e: The outcome of an event or situation expressed qualitatively or quantitatively, being a loss, inJury, disadvantage or gain. (Standards 1995) 29 Consequence Analysis: The estimation of the effect of potential hazardous events. (New South Wales 1989). Cons~quence Management (COM): Involves measures to alleviate the damage, loss, hardship, or suff~nng caused by emergencies., It includes measures to restore essential government services, protect pu~h.c health and safety, and provide emergency relief to affected governments, businesses, and individuals. (FEMA, Weapons of Mass Destruction-Nuclear Scenario) Consequence Management: "Relative to terrorism incident operations, measures to protect public health and safety, restore essential government services, and provide emergency relief to governments, businesses and individuals affected by the consequences of terrorism." (FEMA Disaster Dictionary 2001, 22; cites Federal Response Plan, "Terrorism Incident Annex.") Contingency Planning: "Asking about all the 'what if's that might occur in the activities of an organization and the dangers faced in the external environment." (Lerbinger 1997, 267) Continuity of Government: All measures that may be taken to ensure the continuity of essential functions of governments in the event of emergency conditions, including line-of-succession for key decision-makers. Crisis: ". . .a decisive or critical moment or turning point when things can take a dramatic turn, normally for the worse. . ." (Allinson 1993, 93; based upon Webster's New International Dictionary, Unabridged, 2nd ed.) Crisis: Short period of extreme danger, acute emergency. (D&E Reference Center 1998) Crisis: "Crises involve events and processes that carry severe threat, uncertainty, an unknown outcome, and urgency. . .Most crises have trigger points so critical as to leave historical marks on nations, groups, and individual lives. Crises are historical points of reference, distinguishing between the past and the present. . ..Crises come in a variety of forms, such as terrorism (New York World Trade Center and Oklahoma bombings), natural disasters (Hurricanes Hugo and Andrew in Florida, the Holland and Bangladesh flood disasters), nuclear plant accidents (Three-Mile Island and Chernobyl), riots (Los Angeles riot and the Paris riot of 1968, or periodic prison riots), business crises, and organizational crises facing life-or-death situations in a time of rapid environmental change. . ..Crises consist of a 'short chain of events that destroy or drastically weaken' a condition of equilibrium and the effectiveness of a system or regime within a period of days, weeks, or hours rather than years. . ..Surprises characterize the dynamics of crisis situations. . .Some crises are processes of events leading to a level of criticality or degree of intensity generally out of control. Crises often have past origins, and diagnosing their original sources can help to understand and manage a particular crisis or lead it to alternative state of condition" (Farazmand 2001, 3-4) Crisis: ". . .an event and/or a situation which endangers the established system, the health, life, and property of its members. . ..the term 'crisis' is treated as being separated from. . .other concepts based on the intensity and scope of influence. The terms disaster, hazard, accident, etc., refer to only one event and/or situation, while crisis includes the concepts of natural disasters, man-made/technological disasters, and social disasters." (Kim and Lee 2001, 502) Crisis: "Crises act as focusing events, demanding public attention to a policy failure or problem. . .A great war, a major depression, or an epidemic may set into motion a number of important changes in public policies." (Nice and Grosse 2001, 55) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 31 of 63 Draft Citizen Corps Framework Crisis: ". . .a hard and complicated situation. . .or a turning point-a decisive crucial time/event, or a time of great danger or trouble with the possibilities of both good and bad outcomes" (Porfiriev 1995, 291- 292). r! :m:.~~tU 1.. )~j,:" 30 Crisis: "A collective crisis can be conceptualized as having three interrelated features: (1) a threat of some kind, involving something that the group values; (2) when the occasion occurs it is relatively unexpected, being abrupt, at least in social time; and (3) the need to collectively react for otherwise the effects are seen as likely to be even more negative if nothing is done sooner or later..." (Quarantelli 1998, 257). Crisis: ". . .a situation that, left unaddressed, will jeopardize the organization's ability to do business." (Ziaukas 2001,246; citing other sources) Crisis Management: In the literature that exists so far, the term "crisis management" has been widely employed. But this terminology is ambiguous. "Crisis management" can be taken to refer either to managing a crisis after it has arisen-that is, intervening in a crisis situation-or managing in such a way that a crisis does not arise in the first place. The blanket term "crisis management" is thus a conceptual blanket that covers a multitude of sins. It is best to avoid the usage of such a label, since the inclusion of the word "management" in such a label implies that the process so labeled is envisioned as a solution to the problem of crises in general. This, however, is not really the case. At best, so-called crisis management addresses only crises that have already arisen and usually only when such crises have become either imminent or already actualized disasters. (Allinson 1993, 92) Since "crisis management" is used in the literature to refer for the most part to either how one responds to an existent crisis or how one might anticipate crises and therefore be able to respond to them. crisis management most often connotes crisis intervention management whether after the onset of the disaster or in anticipation of a disaster. In either of these two modes, it is nevertheless a "band-aid" approach since it either comes into effect after the wound or primarily addresses itself to having a band-aid ready to cover the wound immediately so that the wound does not bleed overly much. (Allinson 1993, 93) Crisis Management: Coordination of actions during acute emergency. (D&E Reference Center 1998) Crisis Management: "Key to crisis management is an accurate and timely diagnosis of the criticality of the problems and the dynamics of events that ensue. This requires knowledge, skills, courageous leadership full of risk-taking ability; and vigilance. Successful crisis management also requires motivation, a sense of urgency, commitment, and creative thinking with a long-term strategic vision. In managing crises, established organizational norms, culture, rules and procedures become major obstacles: administrators and bureaucrats tend to protect themselves by playing a bureaucratic game and hiding behind organizational and legal shelters. A sense of urgency gives way to inertia and organizational sheltering and self-protection by managers and staff alike. . ..Successful crisis management requires: (1) sensing the urgency of the matter; (2) thinking creatively and strategically to solving the crisis; (3) taking bold actions and acting courageously and sincerely; (4) breaking away from the self-protective organizational culture by taking risks and actions that may produce optimum solutions in which there would be no significant losers; and (5) maintaining a continuous presence in the rapidly changing situation with unfolding dramatic events. (Farazmand 2001, 4) Crisis Management(CRM): Involves measures to resolve the hostile situation, investigate, and prepare a criminal case for prosecution under federal law. (FEMA 1998) Crisis Management: "Measures to identify, acquire, and plan the use of resources needed to anticipate, prevent, and/or resolve a threat or act of terrorism." (FEMA Disaster Dictionary, 2001,26; citing FEMA FRP, "Terrorism Incident Annex") DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 32 of 63 Draft Citizen Corps Framework D Damage :As~~ssment: :-he process utilized to determine the magnitude of damage and the unmet needs of individuals, businesses, the public sector, and the community caused by a disaster or emergency event. 31 Dama~e Classification: Evaluation and recording of damage to structures, facilities, or objects according to three (or more) categories: 1. "Severe Damage" - which precludes further use of the structure, facility, or abject for its intended purpose. 2. "Moderate Damage" - or the degree of damage to principal members, which precludes effective use of the structure, facility, or object for its intended purpose, unless major repairs are made short of complete reconstruction. 3. "Light Damage" - such as broken windows, slight damage to roofing and siding, interior partitions blown down, and cracked walls; the damage is not severe enough to preclude use of the installation for the purpose for which it was intended. (U.N. 1992, 19) Declaration: The formal action by the President to make a State eligible for major disaster or emergency assistance under the Robert T. Stafford Relief and Emergency Assistance Act, Public Law 93-288, as amended. Defense Emergency Response Fund: Established by Public Law 101-165 (1989). That law provides that, "The Fund shall be available for providing reimbursement to currently applicable appropriations of the Department of Defense for supplies and services provided in anticipation of requests from other Federal departments and agencies and from State and local governments for assistance on a reimbursable basis to respond to natural or man made disasters. The Fund may be used upon a determination by the Secretary of Defense that immediate action is necessary before a formal request for assistance on a reimbursable basis is received." The Fund is applicable to military support to civil authorities (MSCA) under DoD Directive 3025.1 and to foreign disaster assistance under DoD Directive 5100.46. (32 CFR 185) Disaster: An event that requires resources beyond the capability of a community and requires a multiple agency response. (Unknown source) Disaster: The result of a hazard impacting a community. (Unknown source) Disaster: "For insurance purposes a disaster is defined internationally as an event that causes at least US$5 million in reimbursable losses." (Alexander, no date, 4) Disaster: "The distinction between natural hazards or disasters and their man made (or technological) counterparts is often difficult to sustain. . .we are dealing with a physical event which makes an impact on human beings and their environment. . .a natural disaster can be defined as some rapid, instantaneous or profound impact of the natural environment upon the socio-economic system" (Alexander 1993, 4). Disaster: "The label 'disaster' rather than 'accident' carries with it not only the implication that. . .an event. . .was of extraordinary misfortune. . .but also the implication that it could (unlike most accidents) have been prevented. . .disasters are events which fall within our scope of concern to prevent and in principle are events which may be prevented, and that we have a consequent obligation to attempt to prevent them" (Allinson 1993, 168-169). Disaster: ". . .Allen Barton characterized disaster as a type of collective stress situation in which 'many members of a social system fail to receive expected conditions of life from the system' (1969: 38). For Barton, what distinguishes disasters from other types of collective stress, such as war, is that the sources of disasters are external rather than internaL" (Tierney, Lindell and Perry 2001, 9) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 33 of 63 Draft Citizen Corps Framework Disaster: "A disaster is an emergency considered severe enough by local government to warrant the response and dedication of resources beyond the normal scope of a single jurisdiction or branch of local government." (Carroll 2001,467) ~..%if 32 Disaster: "An event, natural or man-made, sudden or progressive, which impacts with such severity that the affected community has to respond by taking exceptional measures." (Carter 1991) Disaster: ". . .a disaster is a singular event that results in widespread losses to people, infrastructure, or the environment. Disasters originate from many sources, just as hazards do (natural systems, social systems, technology failures). (Cutter 2001,3) Disaster: Calamity beyond the coping capacity of the effected population, triggered by natural or technological hazards or by human action. (D&E Reference Center 1998) Disaster: "Disasters do not cause effects. The effects are what we call a disaster" (Dombrowsky 1998, 21 ). Disaster: "An event in which a community undergoes severe danger and incurs, or is threatened to incur, such losses to persons and/or property that the resources available within the community are exceeded. In disasters, resources from beyond the local jurisdiction, that is State or Federal level, are required to meet the disaster demands." (Drabek 1996, 2-4) Disaster: "I argue that disaster is a social, rather than a 'natural,' happening. Thus, any effort at disaster reduction involves planning and action by various social units." (Dynes 1993,175) And, ". . .disasters are qualitatively as well as quantitatively different from accidents and everyday emergencies." (pp. 178-179) Disaster: "A disaster is a normatively defined occasion in a community when extraordinary efforts are taken to protect and benefit some social resource whose existence is perceived as threatened" (Dynes Disaster: An occurrence that has resulted in property damage, deaths, and lor injuries to a community. (FEMA 1990, Definitions and Terms, Instruction 5000.2) Disaster: Any event "concentrated in time and space, in which a society of a relatively self-sufficient subdivision of society, undergoes severe danger and incurs such losses to its members and physical appurtenances that the social structure is disrupted and the fulfillment of all or some of the essential functions of the society is prevented" (Fritz 1961, 655) Disaster: ". . .a situation involving damage and/or loss of lives beyond one million German marks and/or 1,000 person killed." (German insurance industry. Dombrosky's words (1998, 20)) Disaster: ". . .such severe interference of the public order and safety that in intervention of the centralized, coordinated disaster protection units is necessary." (German law. Dombrowsky 1998, 20 citing Seeck 1980, 1) Disaster: An "extraordinary situation in which the everyday lives of people are suddenly interrupted and thus protection, nutrition, clothing, housing, medical and social aid or other vital necessities are requested." (German Red Cross. Dombrowsky 1998, 20, citing Katastrophen-Vorschrift 1988, 2) Disaster: ". . .disasters arise from the exposure of vulnerable populations to hostile environments generated by the failure of complex systems. . .such systems are made vulnerable to failure by the complex interplay of factors including elements of the political economy environment in which the system is embedded." (Horlick-Jones and Peters 1991b, 41) 08Jitizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 34 of 63 Draft Citizen Corps Framework Disa~ter: Events that ". . .release repressed anxiety [and constitute aJ loss of control of social order" (Horlick-Jones 1995, 305). 33 Disaste~:. "Disaste.rs are non-:outi.ne events in societies or their larger subdivisions (e.g. regions, communities) that Involve SOCial disruption and physical harm. Among the key defining properties of such events are (1) length of forewarning, (2) magnitude of impact, (3) scope of impact, and (4) duration of impact" (Kreps 1998, 34). Disaster: ". . .earthquakes are quite harmless until you decide to put millions of people and two trillion dollars in real estate atop scissile fault zones" (Riesner 1993, 501). Disaster:"A situation created by natural and or man-made events, other than war or internal strife which demands total integration and co-ordination, by those responsible for administration of the affected region including: 1. all rescue, relief and life support systems required to meet the needs of the victims, essential transportation and communication systems. 2. repairs to the infrastructure. 3. post-disaster rehabilitation and recovery." (Ritchie, et al. 2001, 2) Disaster: A Condition or situation of significant destruction, disruption and/or distress to a community. (Salter 1997-98, 27) Disaster: All events which cause at least 100 human deaths, 100 human injuries, or US $1 million economic damages. (Sheehan and Hewitt 1969, p. 20) Disaster:"Disasters are the interface between an extreme physical event and a vulnerable human population." (Susman et ai, 1983) Disaster:"A serious disruption of the functioning of a community or a society causing widespread human, material, economic or environmental losses which exceed the ability of the affected community/society to cope using its own resources." (U.N. ISDR 2002,24) Disaster: A "sudden and extraordinary misfortune" to signify the actual onset of a calamity (Allinson 1993,93; referring to Webster's New International Dictionary, Unabridged, 2nd edition). Disaster Agent: "A class or category of phenomena that cause disasters, such as hurricanes, tornadoes, or explosions. Hurricane Andrew is a specific disaster event which reflected one of the classes of disaster agents, that is, hurricanes. Andrew is the disaster, hurricane is the disaster agent." (Drabek 1996, Session 2, p.6) Disaster, Ecological: Events "that are caused principally by human beings and that initially affect, in a major way, the earth, its atmosphere, and its flora and fauna." (Drabek and Hoetmer 1991, xxi) Disaster Epidemiology: The medical discipline that studies the influence of such factors as the life style, biological constitution and other personal or social determinants on the incidence and distribution of disease as it concerns disasters. (U.N. 1992, 22) Disaster Management: The entire process of planning and intervention to reduce disasters as well as the response and recovery measures. It is a neglected element of development planning. (D&E Reference Center 1998) Disaster Management: "Disaster management is the process of forming common objectives and common values in order to encourage participants to plan for and deal with potential and actual disasters." (Pearce, 2000, Chapter 2, 11) 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 35 of 63 Draft Citizen Corps Framework "A process that assists communities to respond, both pre- and post-disaster, in such a way as to save lives, to preserve property; and to maintain the ecological, economic, and political stability of the impacted region." (Pearce 2000, Chapter 5, p. 6) ~~l!1..~ 34 Disaster Management: The body of policy and administrative decisions and operational activities which pertain to the various stages of a disaster at all levels. (UN 1992, 22) Disaster, Natural: "'Natural' disasters have more to do with the social, political, and economic aspects of society than they do with the environmental hazards that trigger them. Disasters occur at the interface of vulnerable people and hazardous environments" (Bolin with Stanford 1998, Preface). Disaster, Natural:'While human actions generally cannot cause an earthquake in the sense of doing something to provoke fault movement, they are often critically involved in the disaster that can follow a seismic event. In that sense then, 'natural' is an inappropriate adjective to describe such disasters (Hewitt 1997) " (Bolin with Stanford 1998, 4). Disaster, Natural: Any hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, or other catastrophe in any part of the United States which causes, or which may cause, substantial damage or injury to civilian property or persons. (Robert T. Stafford Act, 602) Disaster, Natural:"ln a seeming inversion of what was 'obvious' about natural disasters, a view has been developed by such geographers as Hewitt that seeks explanations of disaster primarily in the sociocultural and economic features of the societies that are variously affected by natural forces. Their focus has been to develop an understanding of the social structures and material practices that made people more or less vulnerable to environmental hazards. In this approach, the underlying causes of disaster are to be found not in nature, but in the organization of human societies (Varley 1994 )" (Bolin with Stanford 1998, 5). Disaster Preparedness Improvement Grant Program (DPIG): Authorized under Section 201 of the Stafford Act. Annual matching awards are provided to States to improve or update their disaster assistance plans and capabilities. Disaster Relief Act of 1974: A Federal statute designed to supplement the efforts of the affected States and local governments in expediting the rendering of assistance, emergency services, and the reconstruction and rehabilitation of devastated areas (PL 93-288), as amended. (FEMA Instruction 5000.2) Disaster Response: A sum of decisions and actions taken during and after disaster, including immediate relief, rehabilitation, and reconstruction. (U.N. 1992,3) Disaster Risk Management: "Disaster risk management and reduction are about looking beyond hazards alone to considering prevailing conditions of vulnerability. It is the social, cultural, economic, and political setting in a country that makes people vulnerable to unfortunate events. The basis of this understanding is simple: the national character and chosen form of governance can be as much of a determinant in understanding the risks in a given country, as are the various social, economic and environmental determinants." (U.N. ISDR 2002,27) Disaster Risk Reduction: "The systematic development and application of policies, strategies and practices to minimize vulnerabilities and disaster risks throughout a society, to avoid (prevention) or to limit (mitigation and preparedness) adverse impact of hazards, within the broad context of sustainable development." (U.N. ISDR 2002, 25) Disaster, Technological: ". . .technological disasters - meaning everything that can go wrong when systems fail, humans err, designs prove faulty, engines misfire, and so on." (Erikson, 1989, 141) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 36 of 63 Draft Citizen Corps Framework Disaster, Technologica~: "Miller and Fowlkes (1984) have argued that the term 'technological disaster' render~ suc~ e~ent~ too I~perso~al in origin. They believe that such 'accidents' are due mainly to the excessive pnonty given to mdustnal profits and advocate the term 'man-made disaster' to indicate corporate responsibility" (Smith 1997, 14). 35 Do~estic Em.ergency: :'Any natural disaster or other emergency that does not seriously endanger national ~ecunty, but which IS of such a catastrophic nature that it cannot be managed effectively without substantial Federal presence, or which arises within spheres of activity in which there is an established Federal role." (FEMA Disaster Dictionary 2001, 36; cites Domestic Emergencies Handbook, US Army Forces Command, March 15, 1999). Domestic Emergency Support Team (DEST): "Relative to terrorism incident operations, an organization formed by the Federal Bureau of Investigation (FBI) to provide expert advice and assistance to the FBI On-Scene Commander (OS C) related to the capabilities of the DEST agencies and to coordinate follow-on response assets. When deployed, the DEST merges into the existing Joint Operations Center (JOG) structure." (FEMA Disaster Dictionary 2001,36; cites FEMA FRP, "Terrorism Incident Annex") Drought: (1) Prolonged absence or marked deficiency of precipitation. (2) period of abnormally dry weather sufficiently prolonged for the lack of precipitation to cause a serious hydrological imbalance. (WMO 1992,198) E Ecological Disaster: See, "Disaster, Ecological" EI Nino: An anomalous warming of ocean water resulting from the oscillation of a current in the South Pacific, usually accompanied by heavy rain fall in the coastal region of Peru and Chile, and reduction of rainfall in equatorial Africa and Australia. (U.N. 1992,26) Emergency: "An unexpected event which places life and/or property in danger and requires an immediate response through the use of routine community resources and procedures. Examples would be a multi-automobile wreck, especially involving injury or death, and a fire caused by lightning strike which spreads to other buildings." Emergencies can be handled with local resources. (Drabek 1996, Session 2, p. 3) Emergency: Any hurricane, tornado, storm, flood, highwater, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, nuclear accident, or other natural or manmade catastrophe in any part of the United States. Any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety or to lessen the threat of a catastrophe in any part of the United States. (FEMA 1990) Emergency: "Any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States. The Governor of a State, or the Acting Governor in his/her absence, may request that the President declare an emergency when an incident occurs or threatens to occur in a State which would not qualify under the definition of a major disaster. Assistance authorized by an emergency declaration is limited to immediate and short-term assistance, and may not exceed $5 million, except when authorized by the FEMA Associate Director for Response and Recovery under certain conditions." (FEMA Disaster Dictionary 2001, 39; cites Robert T Stafford Act 102; 44 CFR 206.2, 206.35; 206.63, 206.66, and 503) Emergency: "Any event requiring increased coordination or response beyond the routine in order to save lives, protect property, protect the public health and safety, or lessen or avert the threat of a disaster." (Michigan EMD 1998, 6) 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 37 of 63 Draft Citizen Corps Framework Emergency: A more serious situation than an incident, but less serious than a disaster. (Oxford Canadian Dictionary, 1998; noted by Pearce 2000, Chapter 2,2) -- 36 Emergency: ". . .an unexpected occurrence or sudden situation that requires immediate action. . .It may involve communities (as a disaster does) or individuals (which a disaster does not). . ." (Porfiriev 1995, 291). Emergency: An event in which established emergency organizations (such as the American Red Cross or utilities) need to expand their activities. (Quarantelli 1987,25.) Emergency: An extraordinary situation in which people are unable to meet their basic survival needs, or there are serious and immediate threats to human life and well being. An emergency situation may arise as a result of a disaster, a cumulative process of neglect or environmental degradation, or when a disaster threatens and emergency measures have to be taken to prevent or at least limit the effects of the eventual impact. (Simeon Institute 1998) Emergency: ". . .a sudden critical juncture demanding immediate remedial action." (Terry 2001,327) Emergency: A sudden and usually unforeseen event that calls for immediate measures to minimize its adverse consequences. (U.N. 1992,26) Emergency Assistance: Assistance which may be made available under an emergency declaration. In general, Federal support to State and local efforts to save lives, protect property and public health and safety, and lessen or avert the threat of a catastrophe. Federal emergency assistance may take the form of coordinating all disaster relief assistance (including voluntary assistance) provided by Federal agencies, private organizations, and State and local governments. Or , the Federal government may provide technical and advisory assistance to affected State and local governments for: the performance of essential community services; issuance of warnings of risks or hazards; public health and safety information, including dissemination of such information; provision of health and safety measures; management, control, and reduction of immediate threats to public health and safety; debris removal; temporary housing; and distribution of medicine, food, and other consumable supplies. (Stafford Act) Emergency Management: The entire process of planning and intervention for rescue and relief to reduce impact of emergencies as well as the response and recovery measures, to mitigate the significant social, economic and environmental consequences to communities and ultimately to the country, usually through an emergency operation center, EOC. (Disaster and Emergency Reference Center 1998) Emergency Management: The process by which the uncertainties that exist in potentially hazardous situations can be minimized and public safety maximized. The goal is to limit the costs of emergencies or disasters through the implementation of a series of strategies and tactics reflecting the full life cycle of disaster, Le., preparedness, response, recovery, and mitigation. (Drabek1997) Emergency Management:"Emergency management is the discipline and profession of applying science, technology, planning, and management to deal with extreme events that can injure or kill large numbers of people, do extensive damage to property, and disrupt community life." (Drabek and Hoetmer 1991, xvii). Emergency Management: Organized analysis, planning, decision-making, and assignment of available resources to mitigate (lessen the effect of or prevent) prepare for, respond to, and recover from the effects of all hazards. The goal of emergency management is to save lives, prevent injuries, and protect property and the environment if an emergency occurs. (FEMA 1995, 1-6). Emergency Management:"The process through which America prepares for emergencies and disasters, responds to them, recovers from them, rebuilds, and mitigates their future effects." (FEMA Disaster Dictionary 2001,40, citing FEMA Strategic Plan) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 38 of 63 Draft Citizen Corps Framework Emergency Management:"A Comprehensive system of policies, practices, and procedures designed to protect people and property from the effects of emergencies or disasters. It includes programs, resources, and capabilities to mitigate against, prepare for, respond to, and recover from effects of all hazards." (Michigan DEM 1998, 6) 37 Emergency Management: A range of measures to manage risks to communities and the environment. It involves the development and maintenance of arrangements to prevent the effect of, prepare for, respond to or recover from events causing significant community disruption or environmental damage. (Salter 1997-98, 28) Emergency Management: The organization and management of resources for dealing with all aspects of emergencies. Emergency management involves the plans, structures and arrangements which are established to bring together the normal endeavors of government, voluntary and private agencies in a comprehensive and coordinated way to deal with the whole spectrum of emergency needs including prevention, response and recovery. (Victorian Department of Justice 1997) Emergency Manager: The person who has the day-to-day responsibility for emergency management programs and activities. The role is one of coordinating all aspects of a jurisdiction's mitigation, preparedness, response, and recovery capabilities. (The local emergency management position is referred to with different titles across the country, such as civil defense coordinator or director, civil preparedness coordinator or director, disaster services director, and emergency services director.) Emergency Manager: "Emergency managers are professionals who practice the discipline of emergency management by applying science, technology, planning and management techniques to coordinate the activities of a wide array of agencies and organizations dedicated to preventing and responding to extreme events that threaten, disrupt, or destroy lives or property." (Drabek 2002, Student Handout 1-2) Emergency Operations Plan (EOP): An all-hazards document that specifies actions to be taken in the event of an emergency or disaster event; identifies authorities, relationships, and the actions to be taken by whom, what, when, and where, based on predetermined assumptions, objectives, and existing capabilities. Emergency Preparedness: Activities and measures designed or undertaken to prepare for or minimize the effects of a hazard upon the civilian population, to deal with the immediate emergency conditions which would be created by the hazard, and to effectuate emergency repairs to, or the emergency restoration of, vital utilities and facilities destroyed or damaged by the hazard. (Stafford Act) Emergency Public Information: Information which is disseminated primarily in anticipation of an emergency or at the actual time of an emergency and in addition to providing information as such, frequently directs actions, instructs, and transmits direct orders. (Simeon Institute 1998) Emergency Risk Management: "Emergency risk management is a 'systematic process that produces a range of measures that contribute to the well-being of communities and the environment'. It includes: context definition; risk identification; risk analysis; risk evaluation; risk treatment; monitoring and reviewing; and, communicating and consulting." (Emergency Management Australia 2000, 1) Emergency Support Services: The departments of local government that have the capability to respond to emergencies 24 hours a day. They typically include law enforcement, fire, rescue, and public works. They may also be referred to as emergency response personnel or emergency operating forces. Exposure: "Exposure describes the number of people, and the value of structures and activities that will experience. . .hazards and may be adversely impacted by them." (Darlington and Lambert 2001, 135) 08Jitizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 39 of 63 Draft Citizen Corps Framework Exposure: "People, property, systems, or functions at risk of loss exposed to hazards." (Multihazard Mitigation Council, 2002, 30) ~:~~ 38 Extreme Events: An extreme event in the context of the natural world is an act of nature, "such as a lightning stroke or a flood [that] may be a productive resource and a hazard at the same time. Lightning may kill an animal but also start a fire essential to the preservation of a forest ecosystem. A flood may destroy a farmstead while fertilizing the fields" (Burton et al. 1993,34). F Federal Radiological Emergency Response Plan (FRERP): The plan used by Federal agencies to respond to a radiological emergency, with or without a Stafford Act declaration. Without a Stafford Act declaration, Federal agencies respond to radiological emergencies using the FRERP, each agency in accordance with existing statutory authorities and funding resources. The Lead Federal Agency has responsibility for coordination of the overall Federal response to the emergency. FEMA is responsible for coordinating non-radiological support using the structure of the Federal Response Plan. When a major disaster or emergency is declared under the Stafford Act and an associated radiological emergency exists, the functions and responsibilities of the FRERP remain the same. The Lead Federal Agency coordinates the management of the radiological response with the Federal Coordinating Officer. Although the direction of the radiological response remains the same with the Lead Federal Agency, the FCO has the overall responsibility for coordination of Federal assistance in support of State and local governments using the Federal Response Plan. (FRERP) Federal Response Plan (FRP): 1) The plan designed to address the consequences of any disaster or emergency situation in which there is a need for Federal assistance under the authorities of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121 et seq. 2) The FRP is the Federal government's plan of action for assisting affected States and local jurisdictions in the event of a major disaster or emergency. As the implementing document for the Stafford Act, the FRP organizes the Federal response by grouping potential response requirements into 12 functional categories, called Emergency Support Functions. The FRP was completed in April 1992, and 29 Federal departments and agencies are signatories to the plan. (FRERP) Five-Hundred Year Floodplain (or 0.2 percent chance floodplain): That area which includes the base floodplain which is subject to inundation from a flood having a 0.2 percent chance of being equalled or exceeded in any given year. Flash Flood: A flood that crests in a short period of time and is often characterized by high velocity flow- often the result of heavy rainfall in a localized area. Forecast: Statement or statistical estimate of the occurrence of a future event. This term is used with different meanings in different disciplines, as well as "prediction". (U.N. 1992,4) The Four Phases: Mitigation, Preparedness, Response and Recovery. Fujita-Pearson Scale (FPP Scale): A 3-digit scale for tornadoes devised by Fujita (F scale) and Pearson (PP scale) to indicate the tornado intensity (0-5), path length (0-5), and path width (0-7) (WMO 1992). Fujita Tornado Scale: A scale for expressing the relative intensity of tornadoes, consisting of six levels corresponding to increasing levels of damage - light, moderate, considerable, severe, devastating, incredible. (Notification Manual) G Gale: Wind with a speed between 34 and 40 knots. (U.N. 1992) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 40 of 63 Draft Citizen Corps Framework Geographic Information System (GIS): A computerised database for the capture, storage, analysis and display of locationally defined information. Commonly, a GIS portrays a portion of the earth's surface in the form of a map on which this information is overlaid. (EM Australia 1995) 39 H Hazard: "A Hazard is a natural, technological or social phenomenon that poses a threat to people and their surroundings (in terms of both the natural and the built environment)." (Alexander, No Date, 1) Hazard: Some, including not just a few emergency managers, view hazards such as earthquakes as "technical problems suitable for a combination of engineering, planning, and specialized managerial solutions, and people, if they are mentioned at all, are seen largely as impediments to carrying out the technocratic solutions, because they fail to see the risks they face (e.g. Mileti and Fitzpatrick 1993). . ..However, by concentrating on the physical risks, projected extreme events, and worst case scenarios, much is ignored" (Bolin with Stanford 1998,20). Hazard:"is a source of risk and refers to a substance or action that can cause harm."(Cohrssen & Covello 1989) Hazard:"Hazard refers to an extreme natural event that poses risks to human settlements" (Deyle, French, Olshansky, and Paterson 1998, 121). Hazard: Dangerous natural or man made phenomenon that expose a vulnerable location to disastrous events. Vulnerability reduction aims at neutralizing the dangers posed by the hazard. (D&E Reference Center 1998) Hazard:"Hazard means an event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural loss, damage to the environment, interruption of business, or other types of harm or loss" (FEMA 1997, xxi). Hazard:"Relevant to emergency preparedness, a hazard is an emergency or disaster resulting from a natural disaster, or an accidental or man-caused event." (FEMA Disaster Dictionary 2001, 58, citing Robert T. Stafford Act, 602) Hazard: Hazards "are threats to humans and what they value: life, well-being, material goods, and environment." (Harriss et ai, 1978) Hazard: Hazard is the probability that in a given period in a given area, an extreme potentially damaging natural phenomena occurs that induces air, earth or water movements, which affect a given zone. The magnitude of the phenomenon, the probability of its occurrence and the extent of its magnitude can vary and, in some cases, be determined. (Maskrey 1989, 1) Hazard:"A dangerous event or circumstance that has the potential to lead to an emergency or disaster. Any physical phenomenon that has the potential to produce harm or other undesirable consequences to some person or thing." (May, p. 5) Hazard:"Hazard. . .reflects a potential threat to humans as well as the impact of an event on society and the environment. . ..hazards are. . .in part socially constructed by people's perceptions and their experiences. Moreover, people contribute to, exacerbate, and modify hazards. Thus, hazards can vary by culture, gender, race, socioeconomic status, and political structure as well" (Mitchell and Cutter 1997, 9-10). Hazard:"A hazard can be defined as: 'some aspect of the physical environment that threatens the well- being on individuals and their society.'" (Nigg 1996,4) 08_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 41 of 63 Draft Citizen Corps Framework Hazard:"ln disaster management, a hazard refers to the potential for a disaster." (Pearce 2000, Chapter Hazard: Involves identifying all of the hazards that potentially threaten a jurisdiction and analyzing them in the context of the jurisdiction to determine the degree of threat that is posed by each. (FEMA 1997) 40 Hazard:"A hazards analysis consists of two parts. The first involves knowledge of the kinds of hazards that might threaten the community. This knowledge includes the probability of the event occurring at varying levels of intensity and at varying locations throughout the community. Determinations of probability, intensity, and location can be made on the basis of historical evidence, empirical research, or community perception." (McLoughlin 1985, 168) Hazard Analysis: "The identification and evaluation of all hazards that potentially threaten a jurisdiction to determine the degree of threat that is posed by each." (Michigan OEM 1998, 6) Hazard Analysis: That part of the overall planning process which identifies and describes hazards and their effects upon the community. (NDO 1992) Hazard Assessment: Identification of hazards in given location. (D&E Reference Center 1998) Hazard Assessment: (Sometimes Hazard Analysis/Evaluation) The process of estimating, for defined areas, the probabilities of the occurrence of potentially-damaging phenomenon of given magnitudes within a specified period of time. Hazard assessment involves analysis of formal and informal historical records, and skilled interpretation of existing topographical graphical, geological geomorphological, hydrological, and land-use maps. (Simeon Institute 1998) Hazard, Environmental: ". . .the threat potential posed to man or nature by events originating in, or transmitted by, the natural or built environment" (Kates 1978,14). Keith Smith's (1997, 14-15) commentary on this definition: "This definition can include both long-term environmental deterioration (acidification of soils, build-up of atmospheric carbon dioxide) and all the social hazards, both involuntary and communal (crime, terrorism, warfare), as well as voluntary and personal hazards (drug abuse, mountain climbing). These hazards have such different origins and impacts that a more focused definition is required." Hazard, Environmental: "events which directly threaten human life and property by means of acute physical or chemical trauma. . .Any manageable definition of environmental hazards will be both arbitrary and contentious. But, despite their diverse sources, most disasters have a number of common features: 1. The origin of the damaging process or event is clear and produces characteristic threats to human life or well-being, e.g. a flood causes death by drowning. 2. The warning time is normally short, Le. the hazards are often known as rapid-onset events. This means that they can be unexpected even though they occur within a known hazard zone, such as the floodplain of a small river basin. 3. Most of the direct losses, whether to life or property, are suffered fairly shortly after the event, Le., within days or weeks. 4. The exposure to hazard, or assumed risk, is largely involuntary, normally due to the location of people in a hazardous area, e.g. the unplanned expansion of some Third World cities onto unstable hillslopes. 5. The resulting disaster occurs with an intensity that justifies an emergency response, Le. the provision of specialist aid to the victims. The scale of response can vary from local to international" (Smith 1996, 15-16). Hazard, Environmental: ". . .extreme geophysical events, biological processes and major technological accidents, characterized by concentrated releases of energy or materials, which pose a largely DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 42 of 63 Draft Citizen Corps Framework unexpected threat to human life and can cause significant damage to goods and the environment" (Smith 1996, 16). w 41 Hazard, Global: ". . .changes to regional ecosystems which in turn effect global systems, are termed 'global hazards'. Climate change, soil degradation, and deforestation are examples of global hazards that are directly and indirectly related to the manipulation of technology. Global hazards can be distinguished from the more traditional ones because of their diffused or dispersed effects at the planetary scale-they threaten the long-term survival of t he planet. . ..They are not rare, discrete events but develop over a long period of time. Global hazards are cumulative in nature and are the end result of centuries or decades of human manipulation of technology to control nature and exploit its resources" (Cutter 1993, 5). Hazard Identification: A structured approach for identifying those hazards judged by local officials to pose a significant threat to their jurisdiction. Hazard Identification:. . .defines the magnitudes (intensities) and associated probabilities (likelihoods) of natural hazard that may pose threats to human interests in specific geographic areas. (Deyle, French, Olshansky and Patterson 1998, 121). Hazard Identification:". . .the process of defining and describing a hazard, including its physical characteristics, magnitude and severity, probability and frequency, causative factors, and locations/areas affected" (FEMA 1997, Multi Hazard. . .Assessment, xxi). Hazard Identification: Hazard Identification locates hazardous areas, often estimates the probability of hazardous events of various magnitudes, and sometimes assesses the separate characteristics of the hazards (e.g., for hurricanes: wind, high water, and wave action). (Godschalk, Kaiser, and Berke, 1998, 98) Hazard Identification: The process of recognizing that a hazard exists and defining its characteristics (Standards 1995). Hazard Management: ". . .utilizes individual and collective strategies to reduce and mitigate the impacts of hazards on people and places" (Cutter 1993, 2). Hazard Mitigation: Any measure that will reduce the potential for damage from a disaster event. Hazard Mitigation: Measures taken in advance of a disaster aimed at decreasing or eliminating its impact on society and environment (U.N. 1992, 41). Hazard, Natural: ". . .a naturally occurring or man-made geologic condition of phenomenon that presents a risk or is a potential danger to life or property" (American Geological Institute 1984). (Quoted in Tobin and Montz 1997, 9). Hazard, Natural:''The concept of natural hazards is somewhat paradoxical; the elements of a natural geophysical event (e.g., wind and storm surge of a hurricane) are hazardous only when they prove detrimental to human activity systems" (Baker 1976, 1). Hazard, Natural:'While some hazards, such as earthquakes and volcanoes, are the product of natural processes unmodified by human interventions, other ostensibly natural hazards are less and less 'natural'. The impacts of human activities on global climatic systems, with attendant changes in rainfall patters, storm frequency, and storm severity suggest that meteorological hazards themselves could be influenced by (unintended) human factors (e.g. Southwick 1996 ; Flavin 1997 ). Flavin (1997) cites evidence that both the frequency and severity of meteorological hazards may be increasing as a result of human-induced climatic change. Similarly human modifications of riverine systems, from deforesting and 08Jitizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 43 of 63 Draft Citizen Corps Framework paving watersheds to elaborate levee systems, have taken the 'natural' out of many flood hazards (e.g. Smith 1996)" (Bolin with Stanford 1998,25 fn. 3). --~Iit@i: 42 Hazard, Natural:"ln reality, the environment is neither benign nor hostile. In is 'neutral' and it is only human location, actions and perceptions which identify resources and hazards within the range of natural events (Burton et al. 1993)" (Smith 1996, 12). Hazard, Natural:". . .those elements of the physical environment harmful to man and caused by forces extraneous to him" (Smith 1996,9: quoting I. Burton and R.W. Kates. "The Perception of Natural Hazards in Resource Management." Natural Resources Journal, Vo1.3, 1964, pp. 412-441). Hazard, Natural:"Natural hazards exist with or without the presence of human populations and development" (Schwab, et al. 1998, 12). Hazard, Natural:"A natural hazard represents the potential interaction between humans and extreme natural events. . .It represents the potential or likelihood of an event (it is not the event itself)" (Tobin & Montz 1997, 5). "Natural hazards constitute a complex web of physical and environmental factors interacting with the social, economic, and political realities of society" (Tobin and Montz 1997, 11). Hazard, Natural: Naturally caused events such as hurricanes, tornadoes, earthquakes, floods, volcanoes and forest fires. (Unknown source) Hazard, Natural:"First, the misunderstanding of 'natural hazards' as events unrelated to or separate from human activity and human choice is no longer credible. The fundamental involvement of human organizations, cultural and institutional context, and political-economic structures cannot be overlooked or wished away. The creation, distribution, and mitigation of vulnerability to hazards of all kinds is a social interaction with either other social processes or geophysical processes or both. There is no purely 'natural' hazard in the full sense of a risk or danger for which affected persons have no defence or remedy." (Weiner 2001, 1) Hazard Probability: The estimated likelihood that a hazard will occur in a particular area. Hazard Risk: The probability of experiencing disaster damage. Hazard, Technological: Typically man-related hazards such as nuclear power plant accidents, industrial plant explosions, aircraft crashes, dam breaks, mine cave-ins, pipeline explosions and hazardous material accidents. (Unknown source) Hazard, Technological: A range of hazards emanating from the manufacture, transportation, and use of such substances as radioactive materials, chemicals, explosives, flammables, agricultural pesticides, herbicides, and disease agents; oil spills on land, coastal waters, or inland water systems; and debris from space. (FEMA 1992, FRP Appendix B) Hazard, Technological: Technological hazards are best seen as accidental failures of design or management affecting large-scale structures, transport systems or industrial activities which present life- threatening risks to the local community. . ..the failure "trigger" which provokes a technological disaster is likely to arise for one of the following reasons: (1) defective design; (2) inadequate management; (3) sabotage OJ terrorism (Smith 1996, 316). Hazard Vulnerability: The susceptibility of life, property, or the environment to damage if a hazard occurs. DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 44 of 63 Draft Citizen Corps Framework Hazardous Material (HAZMA T): Any material which is explosive, flammable, poisonous, corrosive, reactive, or radioactive (or any combination), and requires special care in handling because of the hazards posed to public health, safety, and/or the environment. (Firescope 1994) .~ 43 Heat Wave: Marked warming of the air, or the invasion of very warm air, over a large area; it usually lasts from a few days to a few weeks. (WMO 1992, 294) Human-Made Disasters: are disasters or emergency situations where the principal, direct cause(s) are identifiable human actions, deliberate or otherwise. Apart from "technological" and "ecological" disasters, this mainly involves situations in which civilian populations suffer casualties, losses of property, basic services and means of livelihood as a result of war or civil strife, for example: Human-made disasters/emergencies can be of the rapid or slow onset types, and in the case of internal conflict, can lead to "complex emergencies" as well. Human-made disaster acknowledges that all disasters are caused by humans because they have chosen, for whatever reason, to be where natural phenomena occurs that result in adverse impacts of people. This mainly involves situations in which civilian populations suffer casualties, losses of property, basic services and means of livelihood as a result of war, civil strife, or other conflict. (Simeon Institute) Hydrology: Science that deals with the waters above and below the land surfaces of the Earth, their occurrence, circulation and distribution, both in time and space, their biological, chemical and physical properties, their reaction with their environment, including their relation to living beings. (WMO 1992, 306) I Incident: An event, accidentally or deliberately caused, which requires a response from one or more of the statutory emergency response agencies. (Australian Fire Authorities Glossary 1996) Incident: "Any condition that meets the definition of major disaster or emergency which causes damage or hardship that may result in a Presidential declaration of a major disaster or an emergency." (FEMA Disaster Dictionary 2001, 62-63, citing Title 44 CFR 206.32) Incident: "Under the ICS concept, an incident is an occurrence, either human-caused or by natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources." (FEMA Disaster Dictionary 2001,62-63, citing National Wildfire Coordinating Group, Incident Command System, National Training Curriculum, ICS Glossary (PMS 202, NFES #2432), October 1994) Incident: A minor situation. (Oxford Canadian Dictionary, 1998) Incident Command System (ICS): The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure with responsibility for management of assigned resources to effectively direct and control the response to an incident. Intended to expand as the situation requires greater resources without requiring new, reorganized, command structures. Incident Command System (ICS): A standardized on-scene emergency management concept speCifically designed to allow it's users to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. (NWCG 1994) Incident Commander (IC): ICS term for the person, usually from the local jurisdiction, who is responsible for overall management of an incident. On most incidents, the command activity is carried out by a single IC. The IC may be assisted by a deputy from the same agency or from an assisting agency. (FEMA 1993) DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 45 of 63 Draft Citizen Corps Framework Individual and Family Grant (IFG) Program: A program through which the Federal government makes a grant to a State for the purpose of making grants to individuals and families adversely affected by a major disaster. Individual and family grants are intended to meet disaster-related necessary expenses or serous needs in those cases where such individuals or families are unable to meet their expenses or needs through assistance under other provisions of the Stafford Act or through other means. (Stafford A~ . --'~Tr1fil:1U.Jij 44 Individual Assistance: Supplementary Federal assistance provided pursuant to a Presidential Declaration of emergency or major disaster under the Stafford Act to individuals and families adversely affected. Such assistance may be provided directly by the Federal Government or through State or local governments or disaster relief organizations. Integrated Emergency Management System (IEMS): A strategy for implementing emergency management activities which builds upon those functions common to preparedness for any type of occurrence and provides for special requirements of individual emergency situations. Intensity: . . .refers to the damage-generating attributes of a hazard. For example, water depth and velocity are commonly used measures of the intensity of a flood. For hurricanes, intensity typically is characterized with the SaffirlSimpson scale, which is based on wind velocity and storm surge depths. . .The absolute size of an earthquake is given by its Richter magnitude (and other similar magnitude scales), but its effects in specific locations are described by the Modified Mercalli Intensity (MMI) Scale. . .Earthquake intensity is also ascertained by physical measures such as peak ground acceleration (expressed as a decimal fraction of the force of gravity, e.g., 0.4 g), peak velocity, or spectral response, which characterizes the frequency of the energy content of the seismic wave. (Deyle, French, Olshansky, and Paterson 1998, 124.) L La Nina: The opposite of an EI Nino event, during which waters in the west Pacific are warmer than normal, trade winds or Walker circulation is stronger and, consequently, rainfalls heavier in Southeast Asia. (Bryant 1991) Lightning: Luminous manifestation accompanying a sudden electrical discharge which takes place from or inside a cloud or, less often, from high structures on the ground or from mountains. (WMO 1992, 358) M Major Disaster: Any natural catastrophe (including any hurricane, tornado, storm, high water, wind- driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought) or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Stafford Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. (Robert T. Stafford Act 102; 44 CFR 206.2 and 206.36) Management: Management consists of decision-making activities undertaken by one or more individuals to direct and coordinate the activities of other people in order to achieve results that could not be accomplished by anyone person acting alone. Effective management focuses on group effort, various forms of coordination, and the manner of making decisions. Management is required whenever two or more persons combine their efforts and resources to accomplish a goal that cannot be accomplished by acting alone. Coordination is necessary when the actions of group participants constitute parts of a total task. If one person acts alone to accomplish a task, no coordination may be required; but when that person delegates a part of the task to others, the individual efforts must be coordinated. (Unknown source) OS_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 46 of 63 Draft Citizen Corps Framework Mass Emergency: "An unexpected or undesirable event which requires the resources from most of all municipal departments and limited assistance from outside agencies may be needed." (Drabek 1996, Session 2, p. 3) 45 Military Support to Civil Authorities (MSCA): Those activities and measures taken by Department of Defense components to foster mutual assistance and support between DoD and any civil government agency in planning or preparedness for, or in the application of resources for response to, the consequences of civil emergencies or attacks, including national security emergencies. MSCA is described in DoD Directive 3025.1. The Secretary of the Army is designated as the DoD executive agent for MSCA. (Title 32 CFR 185) Mitigate: To lessen in force or intensity. This definition does not preclude "Lessening to Zero" when mitigation or to mitigate are used in relation to hazards that could cause or contribute to a peacetime civil emergency. (FEMA 1990) Mitigation: ". . .mitigation is the social attempt to reduce the occurrence of a disaster, to reduce the vulnerability of certain populations, and to more equitably distribute the costs within the society." (Dynes 1993, 179) Mitigation: Those activities designed to alleviate the effects of a major disaster or emergency or long- term activities to minimize the potentially adverse effects of future disaster in affected areas. (FEMA 1990) Mitigation: ". . .sustained action taken to reduce or eliminate long-term risk to people and property from hazards and their effects. Mitigation distinguishes actions that have a long-term impact from those that are more closely associated with preparedness for, immediate response to, and short-term recovery from a specific event" (FEMA 1997, Multi Hazard. . ., xxii). Mitigation:"Any action taken to eliminate or reduce the long-term risk to human life and property from natural hazards. Mitigation actions are accomplished by: . Acting on the hazard. Seeding hurricanes or triggering avalanches may eliminate a hazard before a disaster occurs. . Redirecting the hazard. A seawall or dune restoration program helps keep water away from people by redirecting the impact areas away from vulnerable locations. . Interacting with the hazard. Seismic safety provisions incorporated into building codes result in structures that are more able to withstand impacts and earthquakes. , Avoiding the hazard. River corridor projects create multiple beneficial uses of the floodplain while relocating structures to less vulnerable locations," (FEMA IS-513, 1999, I-50) Mitigation: In its simplest sense, mitigation is risk management. It is a term that we at FEMA use to describe actions that can be taken at the individual, local, State and Federal levels to reduce the overall risk from natural disasters. It is getting a handle on the costs of disasters in our society, including not only moneys, but also suffering and economic disruptions. (Krimm 1998) Mitigation:"Activities that reduce the degree of long-term risk to human life and property from natural and man-made hazards; e.g., building codes, disaster insurance, land-use management, risk mapping, safety codes, and tax incentives and disincentives," (McLoughlin 1985, 166) "Mitigation consists of planned and orderly efforts to prevent hazards that are preventable and lessen the impact of those that are not. Mitigation activities can act in three ways to prevent or reduce effects of potential hazards. First, they can act on the hazard to eliminate it or to reduce the frequency and 08_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 47 of 63 Draft Citizen Corps Framework intensity of its occurrence. Second, they can change the way a hazard interacts with people and their support systems. Third, they can alter the way people live and the systems they create." (McLoughlin 1985,170) m J:\11, 46 Mitigation: Action to reduce the effects of a disaster on a population. (Nimpuno, 1998) Mitigation:". . .mitigation is seen as prevention - stopping a negative event before it happens." (Peterson and Perry 1999, 242) Mitigation: Measures taken in advance of a disaster aimed at decreasing or eliminating its impact on society and on environment. (U.N. 1992,4) Modified Mercalli Intensity Scale: A measure of the effects of an earthquake in a specific location. (Deyle, French, Olshansky, and Paterson 1998, 124) Modified Mercalli Intensity Scale: (Jaffe, BUffer, and Thurow 1981) Intensity Detectability/Levellmpact I Detected only by sensitive instruments II Felt by a few persons at rest, especially on upper floors III Felt noticeably indoors, but not always recognized as a quake IV Felt indoors by many, outdoors by a few V Felt by most people, damage to glass and plaster VI Felt by all, many frightened and run outdoors, damage small VII Everybody runs outdoors, damage to buildings varies VIII Panel walls thrown out of frames, fall of walls and chimneys IX Buildings shifted off foundations, cracked, thrown out of plumb X Most masonry and framed structures destroyed, ground cracked XI New structures still standing, bridges destroyed, ground fissures XII Damage total, waves seen on ground surface N National Disaster Medical System (NOMS): A federally coordinated initiative to augment the nation's emergency medical response capability by providing medical assets to be used during major disasters or emergencies. NDMS has three major components: Disaster Medical Assistance Teams and Clearing- Staging Units to provide triage, patient stabilization, and austere medical services at a disaster site; an evacuation capability for movement of patients from a disaster area to locations where definitive medical care can be provided; and a voluntary hospital network to provide definitive medical care. NDMS is administered by the Department of Health and Human Services/U.S. Public Health Service, in cooperation with the Department of Defense, the Department of Veterans Affairs, FEMA, State and local governments, and the private sector. (Facts on the NDMS) National Security Emergency: "Any occurrence, including natural disaster, military attack, technological emergency, or other emergency, that seriously degrades or seriously threatens the national security of the United States." (FEMA Disaster Dictionary 2001,84; cites Executive Order 12656) National Voluntary Organizations Active in Disasters (NVOAD): An umbrella organization of established and experienced voluntary organizations that serve disaster-affected communities. (FEMA 1995) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 48 of 63 Draft Citizen Corps Framework o 47 One-Hundred Year (100-Year) Floodplain: The land area adjoining a river, stream, lake, or ocean which is inundated by the 1 DO-year flood, also referred to as a flood having a 1 percent chance of occurring in any given year. The 1 DO-year flood is the regulatory (base) flood under the NFIP. (FEMA 1990 ) p Plume: Identifiable stream of air with a temperature or composition different from that of its environment. Examples are a smoke plume from a chimney and a buoyant plume rising by convection from heated ground. (WMO 1992, 456) Preliminary Damage Assessment (PDA): A process used to determine the impact and magnitude of damage and the resulting unmet needs of individuals, businesses, the public sector, and the community as a whole. Information collected as a result of the PDA process is used by the State as a basis for the Governor's request for Federal assistance under the Stafford Act, and by FEMA to document the recommendation made to the President in response to the Governor's request. (44 CFR 206.33) Preparedness: Those activities, programs, and systems that exist prior to an emergency that are used to support and enhance response to an emergency or disaster. (FEMA 1992) Preparedness: Establishing and delineating authorities and responsibilities for emergency actions and making provisions for having the people, equipment, and facilities in place to respond when the need arises. Preparedness involves planning, training, exercising, procuring and maintaining equipment, and designating facilities for shelters and other emergency purposes. (Michigan DEM, 1998,7) Preparedness:"Preparedness represents actions that are undertaken to reduce the negative consequences of events where there is insufficient human control to institute mitigation measures." (Peterson and Perry 1999, 242) Preparedness: involves the development and regular testing of warning systems (linked to forecasting systems) and plans for evacuation or other measures to be taken during a disaster alert period to minimize potential loss of life and physical damage; the education and training of officials and the population at risk; the establishment of policies, standards, organizational arrangements and operational plans to be applied following a disaster impact; the securing of resources (possibly including the stockpiling of supplies and the earmarking of funds); and the training of intervention teams. It must be supported by enabling legislation. (Simeon Institute 1998) Preparedness: Activities designed to minimize loss of life and damage, to organize the temporary removal of people and property from a threatened location and facilitate timely and effective rescue, relief and rehabilitation. See also "prevention." (U.N. 1992,4) Preparedness:"Activities and measures taken in advance to ensure effective response to the impact of disasters, including the issuance of timely and effective early warnings and the temporary removal of people and property from a threatened location." (U.N. ISDR 2002,25) Prevention: Encompasses activities designed to provide permanent protection from disasters. It includes engineering and other physical protective measures, and also legislative measures controlling land use and urban planning. See also "preparedness". (U.N. 1992, 5) Prevention: "Activities to provide outright avoidance of the adverse impact of hazards and related environmental, technological and biological disasters." (U.N. ISDR 2002,25) OB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 49 of 63 Draft Citizen Corps Framework Probability: The likelihood of a specific outcome, measured by the ratio of specific outcomes to the total nu~ber of,possible outcomes.. Pr?ba,bility is expressed as a number between 0 and 1, with 0 indicating an Impossible outcome and 1 indicating an outcome is certain. (Standards 1995) - 48 Probability Analysis: The derivation of both the likelihood of incidents occurring and the likelihood of particular outcomes (or effects) should those events occur. (NSW 1989) Public Assistance (PA): Supplementary Federal assistance provided pursuant to a Presidential Declaration of emergency or major disaster under the Stafford Act to State and local governments or certain private, not-for-profit organizations other than assistance for the direct benefit of individuals and families, (FEMAlEMI1996)) R Radiation: Emission or transfer of energy in the form of electromagnetic waves or particles. (WMO 1992, 492) Radiological Emergency: A radiological incident that poses an actual, potential, or perceived hazard to public health or safety or loss of property. (FRERP, Appendix B) Recovery: Those long-term activities and programs beyond the initial crisis period of an emergency or disaster and designed to return all systems to normal status or to reconstitute these systems to a new condition that is less vulnerable. (FEMA 1992) Recovery: Activities traditionally associated with providing Federal supplemental disaster recovery assistance under a Presidential major disaster declaration. These activities usually begin within days after the event and continue after the response activities' cease. Recovery includes individual and public assistance programs, which provide temporary housing assistance, grants and loans to eligible individuals and government entities to recover from the effects of a disaster. (FEMA FRP Appendix B) Recovery:"The process of restoring community infrastructure and social and economic systems following an emergency or disaster." (Michigan OEM, 1998, 7) Recovery:". , .recovery measures encompass what has traditionally been called reconstruction and recovery; ultimately the rebuilding of the disaster-impacted community." (Peterson and Perry 1999, 242; citing Drabek, 1986) Relief: Assistance and/or intervention during or after disaster to meet the life preservation and basic subsistence needs. It can be of emergency or protracted duration. (U.N. 1992, 5) Resilience: The capacity to recover successfully from loss and damage. The central features of resilience appear to be access to resources (particularly finance), access to information and services, the capacity to manage one's own affairs and the capacity to deal with the stress and emotions generated by the d'isaster. (Buckle 1995, 13) Resilience/Resilient: "The capacity of a system, community or society to resist or to change in order that it may obtain an acceptable level in functioning and structure. This is determined by the degree to which the social system is capable of organizing itself, and the ability to increase its capacity for learning and adaptation, including the capacity to recover from a disaster," (U.N. ISDR 2002, 24) Resource Analysis: The systematic identification and analysis of available resources and authorities for managing these potential resources in an emergency. Response: Those activities and programs designed to address the immediate and short-term effects of the onset of an emergency or disaster. (FEMA 1992) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 50 of 63 Draft Citizen Corps Framework Response:"Carrying out time-sensitive actions to save lives and protect property during an emergency or disaster. In addition to managing the response, actions can include fire fighting, protective actions by law enforcement, warning, evacuation, mass care, emergency public information, search and rescue, health and medical care, resource management, and other activities." (Michigan OEM 1998, 7) 49 Response: "Response refers to actions undertaken immediately before and during impact to reduce primary and secondary negative effects." (Peterson and Perry 1999,242) Richter Scale: Logarithmic magnitude scale of earthquake energy, illustrated by typical impacts. Energies of earthquakes (Richter-scale Magnitude): Magnitude Energies (TNT) 1=1.7Kg 2 = 5.9 Kg 3 = 180 Kg 4 = 6 tons 5 = 199 tons 6 = 6,270 tons 7 = 100,000 tons 8 = 6,270,000 tons 9 = 199,000,000 tons (Reference Center 1998) Risk: A measure of the probability of damage to life, property, and/or the environment, which could occur if a hazard manifests itself, including the anticipated severity of consequences to people. (Unknown source) Risk: "Risk is the product of hazard (H) and vulnerability (V) as they affect a series of elements (E) comprising the population, properties, economic activities, public services, and so on, under the threat of disaster in a given area. . ..Risk is estimated by combining the probability of events and the consequences (usually conceptualized as losses) that would arise if the events take place." (Alexander, No Date, 1) Risk:"Risk is nothing more than the consequences of hazard." (Bezek 2002) Risk:". . .risk is when you know the possible range of things that may happen following a choice; uncertainty is when you don't. . ..Risk in its general form is when it is possible, at least in principle, to estimate the likelihood that an event (or set of events) will occur; the specific forms of those estimates are the probabilities of adverse consequences." (Clarke 1999, 11) Risk: The possibility of suffering harm from a hazard. (Cohrssen and Covello 1989, 7) Risk:". . .the measure of likelihood of occurrence of the hazard" (Cutter 1993, 2). Risk:"Risk is the probability of an event occurring, or the likelihood of a hazard happening (Presidential/Congressional Commission on Risk Assessment and Risk Management 1997). Risk emphasizes the estimation and quantification of probability in order to determine appropriate levels of safety or the acceptability of a technology or course of action. Risk is a component of hazard." (Cutter 2001, 3) Risk: The probability that a hazardous event will occur and the expected loss of lives and goods due to vulnerability to prevailing hazards. (D&E Reference Center 1998) Risk:". . .the potential losses associated with a hazard and, defined in terms of expected probability and frequency, exposure, and consequences" (FEMA 1997, Multi Hazard. . .Risk Assessment, xxi). DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 51 of 63 Draft Citizen Corps Framework Risk: Risk "is the probability that a hazard will occur during a particular time period." (Godschalk 1991, 132) Hili [lnL:t~ll-*. so Risk: The potential for realization of unwanted, adverse consequences to human life, health, property, or the environment; estimation of risk is usually based on the expected result of the conditional probability of the event occurring times the consequence of the event given that it has occurred. (Gratt 1987, 244) Risk: Risk is an expression or possible loss over a specific period of time or number of operational cycles. It may be indicated by the probability of an accident times the damage in dollars, lives, or operating units. (Hammer 1972) Risk:"Risk refers to the probability that death, injury, illness, property damage, and other undesirable consequences will stem from a hazard" (Lerbinger 1997, 267). Risk:"There are three components of risk - the magnitude of loss, the chance of loss, and the exposure of loss." (MacCrimmon and Wehrung 1986, 10) "The main definition of the verb 'risk' in the Oxford English Dictionary, is 'to expose to the chance of injury or loss.' . . .First, it is necessary that there be a potential loss of some amount (we will use 'loss' as a general expression to include 'injury'). Second, there must be a chance of loss. A sure loss is not a risk. Third, the notion 'to expose' means that the decision maker can take actions that can increase (or decrease) the magnitude or chance of loss. Therefore 'to risk' implies the availability of choice." (MacCrimmon and Wehrung 1986, 9) Risk: Risk is when there is "accurate knowledge of a probability distribution of the consequences that will follow on each alternative." (March and Simon, 1993) Risk: Risk can be related directly to the concept of disaster, given that it includes the total losses and damages that can be suffered after a natural hazard: dead and injured people, damage to property and interruption of activities. Risk implies a future potential condition, a function of the magnitude of the natural hazard and of the vulnerability of all the exposed elements in a determined moment. (Maskrey 1989,1) Risk:"The term 'risk' is used in two ways. The first is to identify what is at risk from the threats generated by the hazard. The second is to identify the probability of losing community assets. . ." (May, p. 6) Risk: Technical definition as follows: Risk (consequence/unit time) = Frequency (events/unit time) x Magnitude (consequence/event). (NRC 1975) Risk:"The probability, based on available data and scientific knowledge, of a disaster occurring in a particular place." (Pearce 2000, Chapter 5, p. 27) Risk: Defined in three ways: 1. With regard solely to the occurrence probability of the damaging event - a statistical concept. 2. With regard to both event probability and the degree and type of damage or potential damage (here, risk is seen as the product of event probability and severity of impact). 3. With regard to the distribution of power within society as well as to the distribution of costs and benefits. In other words, who bears and who imposes the risk? (Penning-Rowsell and Handmer 1990,6; cited in Pearce 2000, Chapter 2,20) Risk: A function of two major factors: (a) the probability that an event, or series of events of various magnitudes, will occur, and (b) the consequences of the event(s). (Petak and Alkinson 1982) 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 52 of 63 Draft Citizen Corps Framework Risk: The potential for unwanted negative consequences of an event or activity. (Rowe 1997) 51 Risk: For engineering purposes, risk is defined as the expected losses (lives lost, persons injured, damage to property, and disruption of economic activity) caused by a particular phenomenon. Risk is a function of the probability of particular occurrences and the losses each would cause. Other analysts use the term to mean the probability of a disaster occurring and resulting in a particular level of loss. A societal element is said to be at "risk", or "vulnerable", when it is exposed to known disaster hazards and is likely to be adversely affected by the impact of those hazards if and when they occur. The communities, structures, services, or activities concerned are described as elements at "risk", Also, the FEMA damage and casualty production model for simultaneously handling multiple nuclear attacks to produce the spectrum of likely attack results and determine their associated possibilities. A pre-attack planning tool. (Simeon Institute 1992) Risk: Risk is an integral part of life. Indeed, the Chinese word for risk "weij-ji" combines the characters meaning 'opportunity/chance' and 'danger' to imply that uncertainty always involves some balance between profit and loss. Since risk cannot be completely eliminated, the only option is to manage it. (Smith 1996, 54) Risk: The probability per unit time of the occurrence of a unit cost burden. The cost burden may be measured in terms of injuries (fatalities or days of disability) or other damage penalties (expense incurred) or total social costs (including environmental intangibles). Risk thus involves the integrated combination of (a) the probability of occurrences, (b) the spectrum of event magnitudes, and (c) the spectrum of resultant personal injuries and related costs. (Starr, Rudman, and Whipple 1976) Risk: The product of probability and consequences. (Tarrant 1997-98, 20) Risk:". . .the chance that some event that affects us adversely will occur." (Terry 2001,330) ". . .the chance of an adverse event happening and the consequences of that event taken together." (331) Risk: Expected losses (of lives, persons injured, property damaged and economic activity disrupted) due to a particular hazard for a given area and reference period. Based on mathematical calculations, risk is the product of hazard and vulnerability. (U.N. 1992, 5) Risk:: "The probability of harmful consequences, or expected loss (of lives, people injured, property, livelihoods, economic activity disrupted or environment damaged) resulting from interactions between natural or human induced hazards and vulnerable/capable conditions. Conventionally risk is expressed by the equation Risk = Hazards x Vulnerability/Capacity." (U.N. IS DR 2002,24) Risk: The possibility of loss, injury, disadvantage or destruction; to expose to hazard or danger; to incur risk or danger. (Webster's 1981) Risk: Risk if the product of the probability of the occurrence of a hazard and its societal consequences. (Pearce 2000, Chapter 2, 21; citing Whyte and Burton, 1980) Risk Analysis: The systematic use of available information to characterize risk. (Salter 1997-98, 24) Risk Analysis: A detailed examination performed to understand the nature of unwanted, negative consequences to human life, health, property, or the environment; an analytical process to provide information regarding undesirable events; the process of quantification of the probabilities and expected consequences for identified risks. (Gratt 1987, 244) Risk Analysis:". . .incorporates estimates of the probability of various levels of injury and damage to provide a more complete description of the risk from the full range of possible hazard events in the area" (Deyle, French, Olshansky, and Paterson 1998, 121-122). 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 53 of 63 Draft Citizen Corps Framework Risk Analysis: Risk analysis is the most sophisticated level of hazard assessment. It involves making quantitative estimates of the damage, injuries, and costs likely to be experienced within a specified geographic area over a specific period of time. Risk, therefore, has two measurable components: (1) the magnitude of the harm that may result (defined through vulnerability assessment); and (2) the likelihood or probability of the harm occurring in any particular location within any specified period of time (risk = magnitude x probability). A comprehensive risk analysis includes a full probability assessment of various levels of the hazard as well as probability assessments of impacts on structures and populations. (Deyle, French, Olshansky, and Paterson 1998, 134.) ~ , 11111 52 Risk Assessment: "refers to the technical assessment of the nature and magnitude of risk". (Cohrssen and Covello, 1989) Risk Assessment: The process of identifying the likelihood and consequences of an event to provide the basis for informed decisions on a course of action. (FEMA 1992) Risk Assessment:"Risk assessment is the process of measuring the potential loss of life, personal injury, economic injury, and property damage resulting from natural hazards by assessing the vulnerability of people, buildings, and infrastructure to natural hazards. Risk assessment answers the fundamental question that fuels the natural hazard mitigation process: What would happen if a natural hazard event occurred in your community.'" A risk assessment tells you: "The hazards to which your state or community is susceptible; What these hazards can do to physical,social, and economic assets; Which areas are most vulnerable to damage from these hazards; and The resulting cost of damages ir costs avoided through future mitigation projects." (FEMA 2001, Iii) Risk Assessment: Risk assessment estimates the probable degree of injury and property damage in a given area over a specific time interval (Godschalk, Kaiser, and Berke 1998, 99.) Risk Assessment: The process, including both risk analysis and risk management alternatives, of establishing information regarding and acceptable levels of that risk for an individual, group, society, or the environment. (Gratt 1987, 244) Risk Assessment:"A risk assessment is an objective scientific assessment of the chance of experiencing loss or adverse consequences when physical and social elements are exposed to potentially harmful natural and technological hazards, environmental impact, morbidity, and mortality." (Hays and Ryland 2001 ) Risk Assessment:"Risk assessment, is a systematic characterization of the probability of an adverse event and the nature and severity of that event (Presidential/Congressional Commission on Risk Assessment and Risk Management 1997). Risk assessments are most often used to determine the human health or ecological impacts of specific chemical substances, microorganisms, radiation, or natural events. . ..In the natural-hazards field, risk assessment has a broader meaning, and involves a systematic process of defining the probability of an adverse event (e.g., flood) and where that event is most likely to occur." (Hill and Cutter 2001, 15-16) Risk Assessment: (sometimes Risk Analysis) The process of determining the nature and scale of the losses (due to disasters) which can be anticipated in particular areas during a specified time period. Risk assessment involves an analysis and combination of both theoretical and empirical data concerning the probabilities of known disaster hazards of particular force or intensities occurring in each area ("hazard DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 54 of 63 Draft Citizen Corps Framework mapping"); and the losses (both physical and functional) expected to result to each element at risk in each area from the impact of each potential disaster hazard ("vulnerability analysis and expected loss estimation"). (Simeon Institute 1992) 53 Risk Assessment:"The statistical analysis of risk. . .based on mathematical theories of probability and scientific methods for identifying causal links between different types of hazardous activity and the resulting adverse consequences" (Smith 1996, 57). According to Kates and Kasperson (1983), risk assessment comprises three distinct steps: 1. An identification of hazards likely to result in disasters, Le. what hazardous events may occur? 2. An estimation of the risks of such events, Le. what is the probability of each event? 3. An evaluation of the social consequences of the derived risk, Le. what is the loss created by each event?" (Smith 1996, 58) Risk Assessment/Analysis: "A process to determine the nature and extent of risk by analyzing potential hazards and evaluating existing conditions of vulnerability/capacity that could pose a potential threat or harm to people, property, livelihoods and the environment on which they depend." (U.N. ISDR 2002, 24 Risk Aversion: ". . .the value people place directly on reducing their own and others' risk of death and injury. . ." (Smith 1996, 72). Risk Characterization: "Risk characterization is a synthesis and summary of information about a potentially hazardous situation that addresses the needs and interests of decision makers and of interested and affected parties. Risk characterization is a prelude to decision making and depends on an interative, analytical-deliberate process." (National Research Council, 1996, p. 27) Risk Communication: ". . . the effective understanding of risks and the transfer of risk information to the public, and the transfer of information from the public to decisionmakers. . ..Risk management decisions should not simply be made by technical experts and public officials and then imposed on, and justified to, the public after the fact. Risk Communication involves a dialogue among interested parties - risk experts, policy makers, and affected citizens." (Committee on Risk-Based Analysis. . .2000, 37) Risk Communication: ". . .an interactive process of exchange of information and opinion among individuals, groups and institutions. . ..We construe risk communication to be successful to the extent that it raises the level of understanding of relevant issues or actions for those involved and satisfies them that they are adequately informed within the limits of available knowledge." (NRC 1989, 2) "The NRC (1989, 149) concludes that four objectives are key to improving risk communications: (1) goal setting, (2) openness, (3) balance, and (4) competence. As a means of achieving these objectives, it is important, at the start of any given project, to determine: . what the public know, believe, and do not believe about the subject risk and ways to control it; . what quantitative and qualitative information participants need to know to make critical decisions; . and how they think about and conceptualize the risk. (NRC 1989, 153)." (Pearce 2000, Chapter 3,16) "Pidgeon et al. (cited in Horlick-Jones and Jones 1993, 31) conclude that there are four different conceptual approaches to risk communication: . Scientific communications - 'top-down' or one-way transmission of some message about a hazard from a particular 'expert' source to a target 'non-expert' audience. 08_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 55 of 63 Draft Citizen Corps Framework . Two-way exchange - an interactive process that recognizes the important role that feedback plays in any complex communication. """".,. 54 . Wider institutional and cultural contexts stressed - communicator takes account of the actions of risk management institutions, possible conflicting messages, and the history of the hazard in question. . Risk communication as part of a wider political process - the process as a prerequisite to the enabling and empowerment of risk-bearing groups." (Pearce 2000, Chapter 3, 16) Risk Factors: Frequency of Occurrence Location Spatial Area (% of jurisdiction hazard likely to impact) Duration Secondary Effects Seasonality Speed of onset Warning availability Risk Management: "Public Risk management is a process that is used to decide what to do where a risk has been determined to exist. It involves identifying the level of tolerance the community has for a specific risk or set of risks and determines what risk assessment options are acceptable within a social, economic, cultural and political context. To achieve this, the process must be open since it has to factor in benefits, costs of control and any statutory or socially approved requirements needed to manage the risk. Hence, it requires communicating and consulting with the public-at-Iarge, either directly or through appropriate representation as well as with specialists" (Britton 1998, 1). Risk Management: The process of intervening to reduce risk-the making of public and private decisions regarding protective policies and actions that reduce the threat to life, property, and the environment posed by hazards. Generally, the risk management process attempts to answer the following questions: 1. What can be done? 2. What options or alternatives are available and what are their associated tradeoffs in terms of costs, benefits, and other (current and future risks? 3. What are the effects of current decisions on future options? (Shaw, 1999.) Risk Management: A Framework for the systematic application of management policies, procedures and practices to the tasks of identifying, analyzing, evaluating, treating and monitoring risk. (Standards 1995,4360; quoted in Salter (1997-98,22) Risk Management: "The systematic management of administrative decisions, organizations, operational skills and responsibilities to apply policies, strategies and practices for disaster risk reduction." (U.N. ISDR 2002, 25) Risk Management: "Process of deciding what should be done about a hazard; deciding which hazards at what scale (intensity, occurrence interval) should be managed and in what priority." (Williamson and Lawless, 2001) Risk Perception: "Slovic (cited in Slaymaker 1995, 3) defines risk perception as 'the 'common sense' understanding of hazards, exposure and risk, arrived at by a community through intuitive reasoning. . .usually expressed. . .as 'safe' or 'unsafe'.' He goes on the mention that 'policy decisions are almost always driven by perceived risk among the population affected and among decision makers [and that] these perceptions are commonly at variance with 'technical' risk assessments.'" (Pearce 2000, Chapter 3, 18) OS_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 56 of 63 Draft Citizen Corps Framework Risk Reduction: Long-term measures to reduce the scale and/or the duration eventual adverse effects of unavoidable or unpreventable disaster hazards on a society which is at risk, by reducing the vulnerability of its people, structures, services, and economic activities to the impact of known disaster hazards. Typical risk reduction measures include improved building standards, flood plain zoning and land-use planning, crop diversification, and planting windbreaks. The measures are frequently subdivided into "structural" and "non-structural", " active" and "passive" measures. N.S. A number of sources have used" disaster mitigation" in this context, while others have used "disaster prevention." (Simeon Institute 1992) 55 s Safety: Safety, in the traditional sense, refers to monitoring and reducing the risk of personnel casualties (injuries and deaths) to some acceptable level. (Shaw forthcoming) SaffirlSimpson Hurricane Scale: A scale for expressing the relative intensity of hurricanes, consisting of five levels of increasing intensity-Categories 1 through 5. (Notification Manual) SaffirlSimpson Hurricane Scale Storm Category Wind Speed (mph) rM-9S------ I Security: Security in the traditional sense refers to monitoring and reducing the risk of human induced events that adversely affect people or property (intrusion of unauthorized personnel, theft, sabotage, assault, etc.), to some acceptable level. (Shaw 1999) Severe Weather: Any atmospheric condition potentially destructive or hazardous form human beings. It is often associated with extreme convective weather (tropical cyclones, tornadoes, severe thunderstorms, squalls, etc.) and with storms of freezing precipitation or blizzard conditions. (WMO 1992, 544) Stafford Act: 1) The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93- 288, as amended. 2) The Stafford Act provides an orderly and continuing means of assistance by the 08_Citizen Corps Framework_PSACOS14_revgTOC Agenda Item No. 17 Page 57 of 63 Draft Citizen Corps Framework Federal Government to State and local governments in carrying out their responsibilities to alleviate the suffering and damage which result from disaster. The President, in response to a State Governor's request, may declare and "emergency" or "major disaster" in order to provide Federal assistance under the Act. The President, in Executive Order 12148, delegated all functions, except those in Sections 301, 401, and 409, to the Director, of FEMA. The Act provides for the appointment of a Federal Coordinating Officer who will operate in the designated area with a State Coordinating Officer for the purpose of coordinating state and local disaster assistance efforts with those of the Federal Government. (44 CFR 206.2) -""~r.~j~ 56 Storm Surge: The difference between the actual water level under influence of a meteorological disturbance (storm tide) and the level which would have been attained in the absence of the meteorological disturbance (Le. astronomical tide). (WMO 1992, 584) Superfund: The trust fund established initially under the Comprehensive Environmental Response, Compensation, and Liability Act and extended under the Superfund Amendments and Reauthorization Act to provide money that can be used during cleanups associated with inactive hazardous waste disposal sites. (FEMA 1992) Sustainable Communities: .where people and property are kept out of the way of natural hazards, where the inherently mitigating qualities of natural environmental systems are maintained, and where development is designed to be resilient in the face of natural forces. . ." (Godschalk, Kaiser, and Berke 1998,86) Sustainable Development: ''In its broader sense, sustainability is defined as development that meets the needs of the present without compromising the ability of future generations to meet their own needs. In the context of emergency management, this meaning remains and it is linked to creating places that are less vulnerable to natural and technological hazards and that are resilient to those events. Sustainable hazard management has five components: environmental quality; quality of life; disaster resilience; economic vitality; and inter- and intra-generational equity. Reducing the risk from hazards, reducing losses from disasters and working toward sustainable communities go hand-in-hand" (Britton 1998,1). Sustainable Development: ". . .the reconciliation of society's development goals with Planet Earth's environmental limits over the long term." (Carrido and Hays 2001, 1) Sustainable Development: "Sustainable development - which meets the needs of the present without compromising the ability of future generations to meet their own needs - is generally understood to require (1) economic growth, (2) protection of the environment, and (3) sustainable use of ecological systems. There is, however, a fourth criterion of equal importance: Sustainable development must be resilient with respect to the natural variability of the Earth and the solar system." (NSTC 1996, 4) Sustainable Development: Sustainable development is that which "meets the needs of the present without compromising the ability of future generations to meet their own needs." (UN World Commission 1987,8) T Terrorism: "The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological." (FEMA Disaster Dictionary 2001, 120; citing DoD Joint Pub 1-102) Thunderstorm: Sudden electrical discharges manifested by a flash of light (lightning) and a sharp or rumbling sound (thunder). Thunderstorms are associated with convective clouds (Cumulonimbus) and are, more often, accompanied by precipitation in the form of rain showers or hail, or occasionally snow, snow pellets, or ice pellets. (WMO 1992, 622) DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 58 of 63 Draft Citizen Corps Framework Tornado: A violently rotating storm of small diameter; the most violent weather phenomenon. It is produced in a very severe thunderstorm and appears as a funnel cloud extending from the base of a Cumulonimbus to the ground. (WMO 1992, 626) 57 Tragedy: "An intensely sad, calamitous, or fatal event or course of events; disaster" (Funk & Wagnalls 1996). "The word 'tragedy' summons up in one's mind the inevitability not only of this event but of other similar events in the past and more to follow. Responsibility can be successfully abrogated with the application of the label 'tragedy'. . .One needs to look no further into the cause or causes of this event because it has now been lifted outside of one's power and into the domain of Greek drama and fate. As a tragedy, it was fated to be and the only possible response is to accept it (and others of its kind) as part of the inescapable human situation. The event may be mourned and one may sympathize briefly with the victims. But one is freed (by thinking of it as a tragedy) from the need to examine the conceptual apparatus that led to this outcome" (Allinson 1993, 14). Typhoon: Name given to a tropical cyclone with maximum sustained winds of 64 knots or more near the centre in the western North Pacific. (WMO 1992, 644) u Unified Command: "Under the ICS [Incident Command System] concept of operations, Unified Command is a unified team effort which allows all agencies with responsibility for 'an incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This Unified Command effort is accomplished without losing or abdicating agency authority, responsibility, or accountability." (FEMA Disaster Dictionary 2001, 124; citing ICS Glossary) v Volcanic Dust: Dust of particles emitted by a volcano during an eruption. They may remain suspended in the atmosphere for long periods and be carried by the winds to different regions of the Earth. (WMO 1992, 662) Vulnerability: the characteristics of a person or group in terms of their capacity to anticipate, cope with, resist, and recover from the impact of a natural hazard. It involves a combination of factors that determine the degree to which someone's life and livelihood is put at risk by a discrete and identifiable event in nature or in society. (Blaikie et aI., 9) Vulnerability: "Risk. . .should not be confused with vulnerability, which refers to the resources and coping abilities of a specific community to a specific hazard. . .vulnerability is a reflection of the community's coping resources and may vary within the smaller social and economic groups which form a large community." (Lindsay 1993, 68) Vulnerability: "For some, particularly natural and physical scientists, vulnerability is defined as proximity or exposure to natural hazards or the probability of a disastrous occurrence (including the potential for losses owing to triggering agents) (see Reynolds 1993). Engineers, in contrast, define vulnerability as the ability of a built structure to resist the strain or force exerted by natural or other disaster agents (Norton and Chantry 1993). Sociologists, anthropologists and other social scientists define vulnerability as the amount of coping capacity, or the degree to which social, cultural, political and economic factors limit the ability to take steps to mitigate, prepare for, respond to, or recover from disaster (see Blaikie and others 1994; Sinha 1992a ; Pelanda 1982 )." (McEntire 1999, 5) Vulnerability: "The susceptibility of people, property, industry, resources, ecosystems, or historical buildings and artifacts to the negative impact of a disaster." (Pearce 2000, Chapter 5, p. 37). Is "a function of people, place, preparedness, and time. . ." (Ibid., p. 44) DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 59 of 63 Draft Citizen Corps Framework Vulnerability: "Vulnerability can be defined as the propensity to incur loss." (Puente 1999,296) -- 58 Vulnerability: The degree of susceptibility and resilience of the community and environment to hazards, the characteristics of a community or system in terms of its capacity to anticipate, cope with, and recover from events. (Salter 1997-98, 28) Vulnerability: The extent to which a community, structure, service, or geographic area is likely to be damaged or disrupted by the impact of a particular disaster hazard, on account of their nature, construction, and proximity to hazardous terrain or a disaster-prone area. For engineering purposes, vulnerability is a mathematical function defined as the degree of loss to a given element at risk, or set of such elements, expected to result from the impact of a disaster hazard of a given magnitude. It is specific to a particular type of structure, and expressed on a scale of 0 (no damage) to 1 (total damage). For more general socio-economic purposes and macro-level analyses, vulnerability is a less-strictly-defined concept. It incorporates considerations of both the intrinsic value of the elements concerned and their functional value in contributing to communal well-being in general and to emergency response and post- disaster recovery in particular. In many cases, it is necessary ( and sufficient) to settle for a qualitative classification in terms of "high", "medium", and "low"; or explicit statements concerning the disruption likely to be suffered. (Simeon Institute) Vulnerability: Ability to withstand damage - expressed on a scale of 0 (no damage) to 10 (total damage). (UNDRO 1991) Vulnerability: Degree of loss (from 0% to 100%) resulting from a potentially damaging phenomenon. (U.N. 1992, 5) Vulnerability: "A set of conditions and processes resulting from physical, social, economical and environmental factors, which increase the susceptibility of a community to the impact of hazards." (U.N. ISDR 2002,24) Vulnerability Analysis: Identifies what is susceptible to damage. Should provide information on extent of the vulnerable zone; population, in terms of size and types that could be expected to be within the vulnerable zone; private and public property that may be damaged, including essential support systems and transportation corridors; and environment that may be affected. Vulnerability Analysis: The process of estimating the vulnerability to potential disaster hazards of specified elements at risk. For engineering purposes, vulnerability analysis involves the analysis of theoretical and empirical data concerning the effects of particular phenomena on particular types of structures. For more general socio-economic purposes, it involves consideration of all significant elements in society, including physical, social and economic considerations (both short and long-term), and the extent to which essential services (and traditional and local coping mechanisms) are able to continue functioning. (Simeon Institute 1998) Vulnerability Analysis: The objectives of a vulnerability analysis of an industrial system may comprise: To identify potential threats to the system To verify that the vulnerability of the system is acceptable To verify that the system's security actions and installations, and safety functions are adequate To evaluate the cost-effectiveness of a proposed action to improve the vulnerability To aid in establishing an emergency preparedness plan As a design tool-to design a robust system DB_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 60 of 63 Draft Citizen Corps Framework In a vulnerability analysis we work with open system models, where risk factors both inside and outside the physical boundaries of the system are taken into account. A vulnerability analysis and a risk analysis 59 of the same company will therefore produce quite different sets of accidental events. . .. A traditional risk analysis is mainly limited to accidental events taking place within the physical boundaries of the system, and the threats studied are often limited to technological hazards within these boundaries. . ..The actions to mitigate, restore and restart the activities after an accident are normally not part of a risk analysis. . ..A vulnerability analysis focuses on the whole disruption period until a new stable situation is obtained. . ..The focal point of a vulnerability analysis is the (business) survivability of the system. (Einarsson and Raussand 1998) Vulnerability Assessment: Evaluation of the likely degree of loss to a risk or a set of hazards. (D&E Reference Center 1998) Vulnerability Assessment:. . .characterizes the exposed populations and property and the extent of injury and damage that may result from a natural hazard event of a given intensity in a given area. (Deyle, French, Olshansky and Paterson 1998, 121). Vulnerability Assessment: Vulnerability assessment, the second level of hazard assessment, combines the information from the hazard identification with an inventory of the existing (or planned) property and population exposed to a hazard. It provides information on who and what are vulnerable to a natural hazard within the geographic areas defined by hazard identification; vulnerability assessment can also estimate damage and casualties that will result from various intensities of the hazard." (Deyle et a!. 1998, 129) Vulnerability Assessment: Vulnerability assessment estimates the number of people exposed to hazards (including special populations such as the elderly, hospitalized, disabled, and concentrated populations such as children in schools), the property exposed, and the critical facilities exposed (such as medical care facilities, bridges, sewage treatment and water pumping and treatment plants, power plants, and police and fire stations. (Godschalk, Kaiser, and Berke 1998, 98-99.) Vulnerability Assessment:"... The concept of vulnerability incorporates the notion of differential susceptibility and differential impacts." (Hill and Cutter, 2001,16) w Warning: Dissemination of message signaling imminent hazard which may include advice on protective measures. See also "alert". (U.N. 1992,5) Warning: A warning is issued by the National Weather Service to let people know; that a severe weather event is already occurring or is imminent. People should take immediate safety action. (Simeon Institute 1992) Watch: A watch is issued by the National Weather Service to let people know that conditions are right for a potential disaster to occur. It does not mean that an event will necessarily occur. People should listen to their radio or TV to keep informed about changing weather conditions. A watch is issued for specific geographic areas, such as counties, for phenomena such as hurricanes, tornadoes, floods, flash floods, severe thunderstorms, and winter storms. (Simeon Institute 1992) Wetlands: Those areas which are inundated or saturated by surface or ground water with a frequency sufficient to support, or that under normal hydrologic conditions does or would support, a prevalence of vegetation or aquatic life typically adapted for life in saturated or seasonally saturated soil conditions. Examples of wetlands include, but are not limited to, swamps, fresh and salt water marshes, estuaries, bogs, beaches, wet meadows, sloughs, potholes, mud flats, river overflows, and other similar areas. This definition includes those wetland areas separated from their natural supply of water as a result of activities such as the construction of structural flood protection methods or solid-fill road beds and 08_Citizen Corps Framework]SAC0514_revgTOC Agenda Item No. 17 Page 61 of 63 Draft Citizen Corps Framework activities such as mineral extraction and navigation improvement. This definition is intended to be consistent with the definition utilized by the U.S. Fish and Wildlife Service in the publication entitled, Classification of Wetlands and Deep Water Habitats of the United States (Cowardin et aI., 1977). (FEMA 1992) ~. .H ~~. 60 DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 62 of 63 Draft Citizen Corps Framework Appendix F 61 For more information The following government agencies offer a wealth of information on Citizen Corps, CERT, Disaster preparedness and more. Citizens Corps http://www .citizencorps.gov C.E.R.T. http://www .citizencorps.gov / cert FEMA http://www.fema.gov National Response Frameworl< Resource Center http://www.fema.gov/NRF Riverside County CERT http://www.rvcfire.org OES http://www.oes.ca.gov Southern California Earthquake Data Center http://www.data.scec.org U.S. Department of Homeland Security http://www.dhs.gov/index.shtm DB_Citizen Corps Framework_PSAC0514_revgTOC Agenda Item No. 17 Page 63 of 63