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HomeMy WebLinkAbout02/09/2005 PSAC Reports CITY OF LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION AGENDA MIaIAEL LEWIS, CHAIRMAN 'WILLIAM]. ARNOLD III, VICE CHAIRMAN DAN UHLRY, PAST CHAIRMAN RON HE'WISON, COMMISSIONER RAY KNIGHT, COMMISSIONER ROBERT BRADY, OTI MANAGER WWW.LAKE-ELSINORE.ORG (951) 674-3124 PHONE (951) 674-2392 FAX LAKE ELSINORE CULTURAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 WEDNESDAY, FEBRUARv 9, 2005 6:00 PM CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS A ny person w.shing to address the Publu: Safety A dwOJ)' Cornnission on any 'J1U,tter must complete a request form prior to ~ if the m:etirz& (Comnrnts limited to 3 ninutes). CONSENT CALENDAR ITEMS A II 'J1U,tters on the Consent Calendar are apprmed in one rraion, unless a Cornniss ioner or any m:nixrs if the publu: requests separate action on a spaific action. 1. Minutes a. Public Safety Advisory CDmmission - December 8, 2004 b. Public Safety Advisory Commission - January 12, 2005 PAGE 2 PUBLIC SAFETY ADVISORY COMMISSION AGENDA - FEBRUARY 9,2005 BUSINESS ITEMS 21. Council Action on PSACRecommendations-1/25/05 RECOMMENDATION: Receive and File 22. Goals and Objectives 2005 RECOMMENDATION: Discuss Ordinance 1116 charter articles pertaining to PSAC goals and objectives and establish priorities for year 2005. 23. PSAC Task Area Assignments RECOMMENDATION: Assign Safety Advisory Commission members to proposed (or modified) task areas. 24. PSAC Web Site Demonstration RECOMMENDATION: Receive and File INFORMATIONAL ST AFF COMMENTS PUBLIC SAFETY ADVISORY COMMISSIONER'S COMMENTS ADJOURNMENT ~ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, DECEMBER 8, 2004 ************************************************************* CALL TO ORDER Chairman Uhlry called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, LEWIS, KNIGHT, UHLRY ,--, ABSENT: COMMISSIONERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Information/Communications Manager Dennis and Clerk of the Board Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Vice Chairman Lewis. PUBLIC COMMENTS None. CONSENT ITEMS None. ~ Agenda Item No. I Q.... Page--l- Of '1 ,.........Page Two - Public Safety Advisory Commission Minutes - December 8, 2004 BUSINESS ITEMS 21. Citizen's Volunteer Safety Patrol. City Manager Watenpaugh indicated that Chief Fetherolf had formalized the items on the board during the Study Session. He indicated that the staff report included an outline. He indicated that there were issues that needed to be researched ranging from structure to legal issues. He indicated that the Advisory Commission first needed to determine if the City should have a Citizen's Safety Patrol Program. ~ Chairman Uhlry requested feedback from the Commission on the idea of a Citizen's Safety Patrol. Chairman Uhlry indicated that he had a problem with the list. He questioned how the Commission could determine what the City wanted to do, if they did not know what they wanted to do. City Manager Watenpaugh commented that staff proposed the question, does the Commission wish to pursue researching the pros and cons of a Public Safety Patrol. Commissioner Knight indicated that after reviewing the questions he felt that the program might fail due to lack of volunteer and other issues. He questioned the pursuit of something that might fail. Vice Chairman Lewis indicated that he was opposed to the idea initially, but after reading some of the promotional brochures supplied by some of the Cities that had implemented the Citizen Patrol he felt it was an issue the Commission should spend more time researching. Commissioner Arnold indicated that it was appropriate to continue the study of a Safety Patrol. He suggested studying the idea from a useful perspective. Chairman Uhlry indicated that he had already been approached by citizens that wanted to be involved. ,......... Agenda Item No. I fA- Page <9 Of I ~age Three - Public Safety Advisory Commission Minutes - December 8, 2004 Commission Hewison indicated that he agreed with the comments made from Commissioner Arnold. He suggested moving forward and evaluating the value of the volunteer force. He commented that hope would not exist if not for volunteers. He also commented that he was aware of the difficulty of recruiting good volunteers. City Manager Watenpaugh indicated that there was a deadline approaching regarding Homeland Security Grants, which could help fund this kind of a program; but he was not sure of the actual deadline. ~ City Manager Watenpaugh suggested staff putting together a program and presenting it to the Commission. He indicated that it would take less time if staff presented a draft program that the Commission could pick apart. Chairman Uhlry agreed with City Manager Watenpaugh. Commissioner Hewison indicated that he had done some research; and had gathered some information from the National Association of Citizens on Patrol, which he would provide to each Commissioner and staff on how to start a Citizen Patrol Organization. He suggested a draft proposal from staff aligned with the information from the Association. Chairman Uhlry commented that there were Citizen Patrols throughout the State and there was no need to reinvent the wheel. Commissioner Knight inquired if this were active, if members of the Commission would be willing to volunteer. Three members of the Commission commented that they would. Commissioner Arnold commented that it made sense to go along in the beginning for a period of time, to make sure it was operating properly. Commissioner Knight indicated that the information he reviewed led him to believe that most of the volunteers were elderly and retired individuals. Chairman Uhlry indicated that most inquiries he had received were from middle aged citizens. Commissioner Arnold indicated that he believed there was considerable interest in the community. ,..... Agenda Item No. 1 0.- Page 3 Of 7 ,.-.Page Four - Public Safety Advisory Commission Minutes - December 8, 2004 MOVED BY LEWIS, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE, TO HAVE CITY STAFF PUT TOGETHER A DRAFT REPORT FOR A CITIZEN PATROL TO BE REVIEWED AND DISCUSSED AT THE JANUARY 12TH MEETING. 22. Public Safety Advisory Commission Update. City Manager Watenpaugh gave an overview of the item. He indicated that Commissioner Hewison had put together a status report. He indicated that staff was prepared to give an update on the items Commissioner Hewison had referenced. ,-.., City Manager Watenpaugh indicated that there was some brief information on the web page. He indicated the follow up had come in from the consultant earlier today. He indicated that the brochure was in the final draft stage, but there were some blanks; and the next portion was the directory which had not been finalized. City Manager Watenpaugh indicated that the Lake Elsinore Boat Launch Safety Design cost would be on the Council Agenda for December 14th to approve the $3 million grant from Boating & Waterways and as a part of that the City had just received the study that the Commission had authorized for the additional work on the boat launch area for safety. ,.-. City Manager Watenpaugh indicated that in regard to the Lake Safety Assessment, Lake & Aquatic Resources Director Kilroy had indicated to him that he had found someone with water safety experience. Assistant City Manager Best indicated that the Commission did act to request that the Safety Study focus primarily on Lakeshore Drive and the area around the boat launch, but she believed that Mr. Kilroy after following up with the City's IPIA and other sources, had found that the City needed a broader scope for a Safety Study. She indicated that it might not be funneled in the smaller focus that the Commission had requested. Chairman UhIry indicated that he believed the intent of the Commission was the area where the five deaths had occurred. He indicated that area was the primary area and had to Agenda Item Noo_l fA.. Page~Of 7 ,.-...Page Five - Public Safety Advisory Commission Minutes - December 8, 2004 be looked at hard; and that was the whole idea of the marinalboat launch fix. City Manager Watenpaugh indicated that he would qualify for the minutes that staff was improving the boat launch facility and making additional improvements for upgraded services and safety. Chairman Uhlry indicated that the Commission was looking at a long term fix for the problem. City Manager Watenpaugh indicated that the report Mr. Noble completed would provide all of those safety issues the Commission was concerned about in the boat launch/marina area; and Assistant City Manager Best was qualify in that the JP A was still looking at a broader safety issue. Commissioner Hewison clarified that it was the shoreline and not Lakeshore Drive that was being discussed. City Manager Watenpaugh corrected himself and clarified that it was the shoreline that was being discussed. ,.-... Information/Communications Manager Dennis indicated that the Commission had received a draft of the brochure with some gaps which allowed some freedom to play with the contents that they might want to include. He included that staff was trying to do a lot with this and it was taking a little more time than originally budgeted. CITY MANAGER COMMENTS City Manager Watenpaugh indicated that he would be placing an order for business cards for the Commissions after the first meeting in January. He indicated that there might be an item brought back to the Commission regarding weekend transportation for the youth. COMMISSIONERS COMMENTS ,.-... Commissioner Hewison commented that he had attended the Planning Commission Meeting the night before and he was concerned to hear that one of the developers was looking to put pools in the model homes. He indicated that kids were not with parents at the model home tours. Chairman Uhlry indicated that he spoke with the developer after the meeting and they were very concerned. He indicated that it was a thought the developer had and they had done it in other developments. Commissioner Hewison suggested that staff gave an update on Agenda Item No. / ()- Page S Of 7 r--Page Six - Public Safety Advisory Commission Minutes - December 8, 2004 Homeland Security Grants. He complimented Information/Communication Manager Dennis on the numerous community outreach resources on the Lake Elsinore web site. Commissioner Arnold had no comments. Commissioner Lewis commented that the volunteer program had a lot of mixed messages. He indicated that he was interested in the City's marketing and promotion plan. Commissioner Knight commented that he would be out of town for the January meeting. Chairman Uhlry commented on the confusion regarding the appointments of the Public Safety Advisory Commissions. ,,-- ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:00 P.M. DANIEL UHLRY, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION ~ Agenda Item No. I t).., Page~Of 7 ,...-Page Seven - Public Safety Advisory Commission Minutes - December 8, 2004 Respectfully submitted, FREDERICK RAY, CLERK OF THE BOARD ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE ~ ,...- Agenda Item No. I fA- Page 7 Of 7 ",..-.- MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JANUARY 12, 2005 ************************************************************* . CALL TO ORDER Chairman Uhlry called the Public Safety Advisory Commission Meeting to order at 6:03 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, LEWIS, UHLRY ,...-- ABSENT: COMMISSIONERS: KNIGHT Also present were: City Manager Watenpaugh, Assistant City Manager Best, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Chief of Police Fetherolf and Clerk of the Board Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Arnold. PUBLIC COMMENTS None. CONSENT ITEMS MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR WITH CORRECTIONS TO THE MINUTES. ,,-... Agenda Item No.'! b pageLOf~ r"'Page Two - Public Safety Advisory Commission Minutes - January 12, 2005 1. The following Minutes were approved with corrections: A. Public Safety Advisory Commission Meeting - November 10, 2004. BUSINESS ITEMS 21. Public Safety Advisory Commission Brochure Update. Information/Communications Manager Dennis gave an overview of the item. He indicated that he had provided a copy of the most recent revised draft of the brochure. He indicated that the cost was a little over $3,000 for the printing of 7,000 brochures. Commissioner Hewison suggested that the Commission should not move forward with the brochure until the web page was up and running. ,,--. Information/Communication Manager Dennis indicated that he had given a copy of the draft website to the Commission. He indicated that the web site had been developed in tandem with the brochure; and the page could be made live quickly, so the development of the webpage was not delayed. He noted that the brochure helped drive people back to the webpage. Vice Chairman Lewis indicated that after careful review of the brochure there was a lot of information the Commission was not making available to residents. He suggested putting in the address for shelters, assistances, etc. Mr. Dennis indicated that the intent of this brochure was to raise awareness that there was a Commission. He indicated that there would be links on the webpage. City Manager Watenpaugh suggested adding the State Emergency Management System (SEMS) to the brochure. Police Chief Fetherolf indicated that he believed that this brochure was to introduce the Commission to the community and the issues that were being brought up would be for another brochure. Vice Chairman Lewis indicated that his concern was that the total budget was $10,000 per year and 40% was being used toward an introductory guide which really served no purpose in the event of an emergency. Commissioner Arnold indicated that this might not be the appropriate brochure for information regarding HAM operators, Hazmat, FEMA, etc. Commissioner Hewison indicated that he was going to ,,--. Agenda Item No. 1.b Page '2- Of~ ..........Page Three - Public Safety Advisory Commission Minutes - January 12,2005 ,,-... ~ suggest in his Commissioner comments that the Commission review the Disaster Preparedness and Emergency Response Program as an agenda item. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE STAFF RECOMMENDATIONS AND FORWARD THE BROCHURE TO CITY COUNCIL AS PREPARED, TAKING NOTE OF THE NEED TO COINCIDE WITH THE DEVELOPMENT OF THE WEB SITE AND NOTE THE WORDING RELATIVE TO THE FORMATION OF THE COMMISSION. 22. Supplemental Engineering and Economic Feasibility Report for Rehabilitation of Boat Launch Facility. Lake & Aquatic Resources Director Kilroy gave an overview of the item. He indicated that the facility was built in the late 1960' s and was in need of rehabilitation. He indicated that in 2002 the City prepared a Feasibility Report and applied for grant funding from the California Department of Boating & Waterways; and the City secured funding in the amount of $3 million, but the total project cost at that point was estimated at $3.9 million and it only dealt with the boat launch facility at the site. He indicated that the peninsula went out about 1,000 feet. He indicated that at an elevation of about 1,240 feet the peninsula could be a potential hazard to wayward waders and adjacent to the peninsula was a deep boating channel. He indicated that the Commission had recommended four different alternatives for further analysis by Noble Consultants. He described all four alternatives and their costs. He indicated that the City would be responsible for anything over the $3 million grant. He indicated that Noble Consultants had recommended Alternative Plan 2. Commissioner Arnold indicated that as he reviewed the staff report he could not locate the cost of fill that had to be imported. Chairman Uhlry explained that dirt could not be imported into the Lake or Lake bed or back bay. He indicated that it would change the retention of the Lake. Mr. Kilroy Agenda Item No.lL page~Of~ ,-.. Page Four - Public Safety Advisory Commission Minutes - January 12, 2005 indicated that there would be no importation of fill, he referred to page 6 of 14. He indicated that the analysis and economic numbers in the reports were based on dredging of material on site. Commissioner Arnold indicated that the figures indicated that there was not sufficient dredge material. Mr. Kilroy indicated that a little would be taken out of the marina. Commissioner Arnold requested clarification that it would remove a portion of the peninsula and use it for fill material and then there would be dredging deeper in the Lake. Mr. Kilroy explained that the marina would be enlarged for dredge material. He indicated that there was no attempt to enlarge the arena, but it would happen as a result of getting dredge material. /"" Commissioner Hewison indicated that the original proposal was for $7.5 million to $7.6 million and the Commission requested that staff review the proposal and try to get to $5 million. He inquired if the new proposal had removed any safety issues to get the dollar amount reduced. Mr. Kilroy indicated that there was nothing removed in terms of safety. Commissioner Hewison requested input from Mr. Kilroy. Mr. Kilroy indicated that he liked Alternative 2, because it provided additional dock space. Commissioner Hewison indicated that he did not understand the adjusted construction cost, which was 1I3rd and then there was an arbitrary calculation of 40% of the construction cost for nonconstruction cost. Commissioner Hewison commented that he did not need a response at that time. Chairman Uhlry indicated that he believed Commissioner Hewison was asking for a breakdown on the 30% nonconstruction cost. Mr. Kilroy indicated that the nonconstruction cost included an Engineer, an inspection by an engineer, and permitting from different Resource Agencies the City was required to go through. He indicated there was also an escalation factor that was put into the nonconstruction cost, because there was a lapse time when the Feasibility Report went in. Mr. Kilroy indicated that he could provide the Commission with a breakdown. ,-.. Agenda Item No. I b pageLof/O ..........Page Five - Public Safety Advisory Commission Minutes - January 12, 2005 Commissioner Arnold questioned if it was City policy to require bonding. Mr. Kilroy confirmed that that was a requirement. Vice Chairman Lewis inquired if the desired lake level was 1,240 feet. Lake & Aquatic Resources Director Kilroy indicated that the desired lake level was a range and that could not be controlled at this time. He indicated that the boat launch would operate from 1,230 feet to 1,255 feet elevation. Vice Chairman Lewis inquired about the average depth of the Lake at 1,240 feet. Mr. Kilroy indicated it might be about 14 feet. Commissioner Hewison indicated that the Concessionaire was looking to improve the marina campground area and questioned if it was possible to have them to provide some funding for the project. City Manager Watenpaugh indicated that the Concessionaire was contemplating the idea to invest almost $17 million in improving the campground. .......... Chairman Uhlry indicated that he was concerned that if a berm of any type was put underwater, the City would be creating a potential fall hazard for another potential drowning. He indicated that if it was above water it would be visible. Mr. Kilroy indicated that instead of the berm remaining level as the peninsula remained level as it headed out 1,000 feet the berm would have a gradual fall. Chairman Uhlry advised that he was not in favor of berms underwater or potentially underwater, because it was creating another hazard. Mr. Kilroy indicated that a riprap rock berm was difficult to walk on. Chairman Uhlry inquired if the pieces of concrete by (what he calls) the Marina jetty, where people had drowned, would be removed. Mr. Kilroy indicated that it would be completely demolshed. City Manager Watenpaugh advised that there had been no drownings in that area. He indicated that the drownings did not take place in one area; they took place in a variety of different places along the peninsula. He indicated that there was armament along the eastside of the peninsula. City Manager Watenpaugh indicated again that no drownings had taken place in that area. ........... Agenda Item No. I b Page S- ark Page Six - Public Safety Advisory Commission Minutes - January 12, 2005 r" Commissioner Hewison inquired about the term of the project. Mr. Kilroy commented that it was estimated for 18 months. ,,--.... Chairman Uhlry entertained a motion to recommend Alternate Plan 2 for recommendation to the City Council. Commissioner Hewison inquired if that motion would include the answer to the questions the Commission had. Chairman Uhlry commented that he thought the Commission had received clarification on the issues raised by the Commission. City Manager Watenpaugh commented that Commissioner Hewison had addressed some funding issues in the timing process. Chairman Uhlry indicated that as an Advisory Commission to the Council he did not feel the Commission had control over funding issues. He indicated that he felt their responsibility was to review the project and find the feasible one from a safety issue. He indicated that it was the Council responsibility to figure out how and when those dollars would be available. Commissioner Hewison indicated that he did not feel the Commission role was just to send things up to Council. MOVED BY HEWISON, SECONDED BY LEWIS AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE STAFF RECOMMENDATION AND FORWARD TO CITY COUNCIL THE NOBLE CONSULTANTS ALTERNATIVE 2 AND THAT THE RECOMMENDATION DULY NOTE THAT THE COST WAS BEING REDUCED FROM THE ORIGINAL INDICATION AND PUBLIC SAFETY HAD NOT BEEN COMPROMISED IN ACHIEVING THAT COST SAVINGS, FURTHER THE COMMISSION DISCUSSED AT SOME LENGTH THE PROPOSED COST, AND THERE ARE STILL DETAILS TO BE RESOLVED RELATIVE TO THE CONSTRUCTION AND NONCONSTRUCTION COSTS THAT SHOULD BE RESOLVED BY STAFF WITH NOBLE CONSULTANTS IN CONCLUDING THE PROJECT. City Manager Watenpaugh indicated that staff hoped that the Chairman or a representative of the Commission would be present when this item was presented to the Council. ,..-. Agenda Item No. l b pageLOf 10 ,.-fage Seven - Public Safety Advisory Commission Minutes - January 12, 2005 23. Professional Services Agreement for Aquatic Safety Assessment of Lake Elsinore. ".-... Lake & Aquatic Resources Director Kilroy gave an overview of the item. He indicated that at the discretion of the Commission he went back and tried to seek a consultant with more experience in natural public beaches, policies and signage. He indicated that he reviewed the resumes of three additional consultants. He noted that it was difficult to find an aquatic safety expert that met all of the needs. He also noted that most people who were aquatic safety experts came from a lifeguard background. He indicated that he would recommend Mr. Tom Griffith, Aquatic Safety Research Group LLC. He was chosen due to his formal education, experience, research, authorship, and expert witness testimony and acceptance by judges in the field of aquatic safety. He indicated that he was impressed by a book written by Mr. Griffith, title "Better Beaches". He commented on some of the chapters in the book and how they related to issues involving the Lake. He indicated that he would recommend that the Commission approve Mr. Griffith as the consultant to conduct the Lake Safety Assessment. Commissioner Arnold commented on page 11 of38 regarding the mediation process and the fact that a dispute could still remain and result in litigation between the parties. City Manager Watenpaugh indicated that the contract in the staffreport was a standard contract from the City Attorney. He advised that City Attorney Leibold and her office dictated what went into the contracts. City Manager Watenpaugh noted that the signature page of the contract should only read: City Manager. "...... Commissioner Hewison indicated the cover memo nor the consultant proposal indicated deliverables. Mr. Kilroy indicated that he could change Task G from a task to a deliverable. Mr. Kilroy noted that in item 2 there was wording regarding a deliverable time frame for reports. Commissioner Hewison indicated that the proposal did not mention preparing a report and Mr. Griffith was only recommending 3 effectively I day trips to California; and he questioned the lengthy timeline of 360 days. He suggested shortening the timeline. City Manager Watenpaugh indicated that paragraph Agenda Item No. J b pagelOf~ ,-fage Eight - Public Safety Advisory Commission Minutes - January 12, 2005 2 addressed what he would do, but did not address deliverables. He indicated that staff could change the scope of work and add the deliverables. Mr. Kilroy indicated that he might be able to complete the work sooner. Commissioner Hewison indicated that 180 days was a long time and suggested shortening the timeframe. Chairman Uhlry deferred to Mr. Kilroy regarding his thoughts on the timeframe. Mr. Kilroy indicated that Mr. Griffith might be able to address it within 90 days it might put more pressure on him. He indicated that this issue was not discussed with Mr. Griffith and noted that he had other work as well. ~ Commissioner Arnold indicated that the staff report did mention Mr. Griffith producing an administrative draft report, but it did not give a time frame. Chairman Uhlry indicated that he did not want to see a rush report due to a short timeframe. Chairman Uhlry suggested speeding up the draft report. Police Chief Fetherolf suggested contacting Mr. Griffith to see ifhe was able to adhere to those time frames suggested by the Commission. Commissioner Hewison indicated that there was nothing indicating that Mr. Griffith completed a lake survey. Mr. Kilroy indicated that all the candidates had similar backgrounds. He indicated that Mr. Griffith had taking all of his education, his experience, and a trained eye to review all the issues that were important to Lake Elsinore. Chairman Uhlry indicated that Mr. Griffith was extremely qualified to look at the issues on the our lake. MOVED BY ARNOLD, SECONDED BY LEWIS AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECOMMEND TO COUNCIL THE APPROVAL OF STAFF RECOMMENDATION WITH THE PROVISION THAT STAFF ESTABLISH TIMELINES WITH THE CONSULTANT REGARDING THE DELIVERABLES. 24. Election of Officers. Chairman Uhlry gave an overview of the item. ,-... COMMISSIONER LEWIS NOMINATED COMMISSIONER HEWISON FOR CHAIRMAN. Agenda Item NO.---LL pageLOf 10 ,........Page Nine - Public Safety Advisory Commission Minutes - January 12, 2005 COMMISSIONER HEWISON DECLINED THE POSITION OF CHAIRMAN. COMMISSIONER HEWISON NOMINATED COMMISSIONER LEWIS FOR CHAIRMAN. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO SELECT COMMISSIONER LEWIS FOR CHAIRMAN. COMMISSIONER LEWIS ACCEPTED THE POSITION OF CHAIRMAN. COMMISSIONER UHLRY NOMINATED COMMISSIONER ARNOLD FOR VICE CHAIRMAN. ~ MOVED BY UHLRY, SECONDED BY HEWISON AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO SELECT COMMISSIONER ARNOLD FOR VICE CHAIRMAN. CITY MANAGER COMMENTS City Manager Watenpaugh commented that this was his last meeting and it was great working with the Commission. COMMISSIONERS COMMENTS ~ Commissioner Hewison congratulated City Manager Watenpaugh on his retirement and congratulated Assistant City Manager Best on her new position with the City of Calexico. He also congratulated the new Chairman and Vice Chairman of the Commission. He requested staff reply to his September 29th memo regarding the Tuscany Hills traffic issues. He commented that he would like more feed back or involvement with Public Works. He indicated that the Public Works Manager was heading up the Disaster Preparedness. He indicated that the Murrieta Public Safety Committee regularly addressed school safety issues. He noted it was not on school property, but on the approaching roads. He Agenda Item No. I i page-1-of-1!2- ~age Ten - Public Safety Advisory Commission Minutes - January 12, 2005 suggested an updated memorandum on a regular basis that listed grants applied for during 2004 which were relative to public safety. He commented on the December Social Services Connection meeting hosted by former Mayor Buckley. He indicated that the Red Cross was interested in a Lake Elsinore base. Vice Chairman Arnold had no comments. Commissioner Uhlry commented on the Citizen's patrol. Chairman Lewis congratulated City Manager Watenpaugh and Assistant City Manager Best. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 8:10 P.M. ",-... DANIEL UHLRY, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, FREDERICK RAY, CLERK OF THE BOARD ATTEST: ",-... VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE Agenda Item No. / i Page /0 Of~ ",-... CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSIONERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: FEBRUARY 9, 2005 SUBJECT: COUNCIL ACTION ON PSAC RECOMMENDATIONS--l/25/05 BACKGROUND Report on City Council actions on PSAC recommendations taken at the regular meeting ofthe City Council on Tuesday, January 25,2005. DISCUSSION Three PSAC recommendations were presented to the City Council for consideration in January.. All were unanimously approved. Approved Professional Services Agreement for Recreational Aquatic Safety Assessment of Lake Elsinore with Mr. Tom Griffiths, Aquatic Safety Research Group, in the amount of $22,000. Consent Calendar, Item No. 10. ,-- Approved printing of Public Safety Advisory Commission brochure at a cost of$0.35 per brochure or a total of about $3,380. Consent Calendar, Item No. 11. Final Plan to Rehabilitate the Boat Launch Facility at the LERA Campground (Plan 2 estimated cost range $4.89 to $5.2 million, with $1.3 million to be funded from sources other than the General Fund or unallocated revenues). Business Item No. 32. FISCAL IMPACT Consent Calendar item No.1 0--$22,000 Consent Calendar item No. 11--$3,380 Business Item 32--$4.89 to $5.2 million, of which $1.3 million is presently unfunded. RECOMMENDATION Receive and File. PREPARED BY: MARK E. DENNIS INFORMATION AND COMMUNICATIONS MANAGER ",.-.. RO T A. BRADY CITY MANAGER'S OFFICE 2-( -;;"C-.i.}:i~:j-~ f'r~:t3 ~lO. f" " W,.- I e-.;~ ral~~~?; L _ ..... APPROVED FOR AGENDA BY: "",-. CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSIONERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: FEBRUARY 9, 2005 SUBJECT: GOALS & OBJECTIVES 2005 BACKGROUND Discuss goals and objectives for 2005 and set priorities. DISCUSSION Ordinance 1116 ofthe Municipal Code contains charter goals and objectives for the Commission. These will be revisited to assess progress and to set priorities for year 2005. The Commission is limited to the charter objectives, but may seek additional duties and responsibilities subject to a majority vote of the Council (Ordinance, Section 2.46). ~ FISCAL IMPACT Not yet determined. Cost estimates associated with public safety grant applications, public outreach activities and new safety programs implementation will need to be developed for 2005. RECOMMENDATION Discuss Ordinance 1116 charter articles pertaining to PSAC goals and objectives and establish priorities for year 2005. PREPARED BY: MARK E. DENNIS INFORMATION AND COMMUNICATIONS MANAGER APPROVED FOR AGENDA BY: ......-- PN~ I 22- elf ~ ~;d)~\ n'[~l ~,~O. .i ORDINANCE NO. 1116 ~ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, REPEALING SECTION 2.46 OF THE LAKE ELSINORE MUNICIPAL CODE AND ADOPTING A NEW SECTION 2.46 RELATING TO THE PUBLIC SAFETY AIlVISORY COMMISSION.. WHEREAS, the City of Lake Elsinore first established a Public Safety Commission in 1984; and WHEREAS, the Public Safety Commission has been inactive since about 1988; and WHEREAS, the Lake Elsinore City Council now desires to revise and reactivate the Commission, as the Public Safety Advisory Commission. - NOW, THEREFORE, the Lake Elsinore City Council does hereby repeal in its entirety, Section 2.46 of the Lake Elsinore Municipal Code; and replaced Section 2.46 as follows: ~ SECTION 2.46.010 - DEFINITION. "Public Safety" is that which is related to Police, Fire, Code Enforcement Services and civil disaster within the City of Lake Elsinore. SECTION 2.46.020 - CREATION OF A PUBLIC SAFETY ADVISORY COMMISSION. A Public Safety Advisory Commission is established. SECTION 2.46.030 - MEMBERSHIP. The Public Safety Advisory Commission shall consist of five members. Members of the Public Safety Advisory Commission shall: (1) reside within the City of Lake Elsinore; or (2) be an owner of a business that is established and currently licensed inside .the City of Lake Elsinore. Members shall be subject to routine background check to be administered by the Police Department. SECTION 2.46.040 - APPOINTMENT - REMOVAL. The Members of the Public Safety Advisory Commission shall be appointed by each member of the City Council and may be removed at his/her pleasure, but subject to the approval by the majority vote of the City Council. Upon its creation the Mayor shall select the Chairman of the Commission. The initial telm of the Chairman shall run through December 31,2004, at which time the Chairman shall be selected by a majority vote of the membership of the Commission. ~ ~mMNO. PACE '2- 2-2- 6 oL Of. } - Page Two - Ordinance No. 1116 ~ SECTION 2.46.050 - TERM OF OFFICE. The Members of the Public Safety Advisory Commission shall be appointed for a term of two years, said two year term shalLcommence on July 1 of the respective xeat: il! . which appointed. Those members of the Public Safety Advisory Commission serving as of the date of this amendment shall serve until July 1, 2006, except for the Chairman and Vice-Chairman, whose initial terms would run until December 31,2004. All members are subject to potential re- appointment pursuant to Section 2.46.040. SECTION 2.46.060 - DUTIES AND RESPONSIBILITIES. A. The COillmission shall serve as a conduit of information from the residents and business people: of Lake Elsinore to their Public Safety, Code Enforcement and Emergency Services Professionals. B. The Commission shall serve as an additional set of eyes and ears that shall complement staffs efforts in their attempt to be proactive. ,-- C. The Commission shall create and maintain a link on the City's web site encouraging citizens input and providing a complaint or contact form, which may be submitted, on-line. D. The Commission shall seek out additional input and maintain a dialogue with various City organizations including but not limited to Lake Elsinore Marine Search and Rescue, Neighborhood Watch Groups, Homeo"mers' Associations, the Chamber of Commerce and the Downtown Merchants Association, etc. E. The Commission shall report to the City Council on a regular basis, and all recommendations shall be forwarded to the City Council for consideration. F. The Commission shall consider assisting the City Council, City Manager or other Public Safety Professionals with disaster preparedness and crisis management. G. The Commission shall consider and evaluate the cost and benefits / of creating a Citizens' Action Patrol. ~ ~~~NO. 22- PACe 3 Of "6 r--- Page Three - Ordinance No. 1116 H. The Commission shall actively and aggressively seek out funding programs such as grants to fund Public Safety related pragrams, prajects and equipment needs for the City .of Lake Elsinore. I. The Commission shall limit its activities to those enumerated above. However, the Cammission may request of the City Council additional duties and responsibilities (i.e. changes to Section 2.46 of the LEMC). Such requests may be granted by a majority vote of the City Cauncil. SECTION 2.46.070 - MEETINGS. A. The Cammission ~hall be subject to the laws governing public agencies and a quarum must be present in order to hold a meeting or take any action. B. Printed agendas and backup material shall be prepared for each meeting. ,,-..... C. Minutes .of each meeting shall be prepared and distributed to all City Cauncil Members and available upon request for public review at City Hall or on the City's website. D. If a Commissioner cannot attend a meeting or is going ta be late, he/she shall cantact the City Manager's Office. Failure to be present at four regularly scheduled meetings in anyone calendar year may be cause far removal from the Cammission by the Mayor and City Cauncil. E. The Commission shall be authorized to meet as .often as twice a month, but not less than .once a quarter. F. The Chief of Police and the Fire Chief or a member of their respective staffs may attend the regularly scheduled meetings, but are not vating members of the Commission. r-- SECTION 2.46.080 - OBLIGATIONS AND EXPENSES. The Public Safety Advisory Commission shall incur no obligations or expenses of any kind, without obtaining prior \vritten authorization and approval by the City Council. ~~~U\ i1i~ fta. L L PACE--=t-=Of b _/""" Page Four- Ordinance No. 1116 SECTION 2.46.090 - TERMINATION. The Commission may _b~ terminated at any time by a simple majority vote of the City CounciL EFFECTIVE DATE: This Ordinance shall take effect thirty (30) days after the date of its passage. The City Clerk shall certifY as to adoption of this Ordinance and cause this Ordinance to be published and posted in the manner required by law. INTRODUCED AND APPROVED UPON FIRST READING this 9th day of March, 2004, by the following roll call vote: AYES: COUNCILMEMBERS: _ HICKMAN, KELLEY, MAGEE, BUCKLEY NOES: COUNCILMEMBERS: SCHIFFNER ABSENT: COUNCILMEMBERS: NONE /"""' ABSTAIN: COUNCILMEMBERS: NONE PASSED, APPROVED AND ADOPTED UPON SECOND READING this nrd day of March ,2004, by the following roll call vote: A YES: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ATTEST: ,,-... THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ~;!O.\ rras 'iO. L- 2- PAC!5Qf(p ,....... "...-, ,....... Page Five - Ordinance No. 1116 VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE APPROVED AS TO LEGAL FORM: BARBARA LEIBOLD, CITY ATTORNEY CITY OF LAKE ELSINORE ~-1IDA ~ NO. PAGe~ 2.2- Of 6 "...... CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSIONERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: FEBRUARY 9, 2005 SUBJECT: PSAC TASK AREA ASSIGNMENTS BACKGROUND Establish committee task areas associated with charter PSAC objectives. DISCUSSION Ordinance 1116 adopted in March, 2004, lists objectives for the Public Safety Advisory Commission. Establishing task areas comprised of two Commission members for research and guidance will improve work flow, use of staff resources and conduct of Commission business. Four proposed task areas include: ~ 1. Citizen's Action Patrol 2. Outreach/Education 3. Grants & Funding 4. Disaster Preparedness/Safety Assessment FISCAL IMPACT None. RECOMMENDATION Assign Safety Advisory Commission members to proposed (or modified) task areas. PREPARED BY: MARK E. DENNIS INFORMATION AND COMMUNICATIONS MANAGER CITY APPROVED FOR AGENDA BY: ~ A;,:'::,'~~\ rf\;:;;j fro. ;) 3 Pit.C'li: I Of I ,,-.. CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND COMMISSIONERS FROM: ROBERT A. BRADY, CITY MANAGER DATE: FEBRUARY 9, 2005 SUBJECT: PSAC WEB SITE DEMONSTRATION , BACKGROUND Direction to implement a Public Safety Advisory Commission web page was included in Ordinance No. 1116 of the Municipal Code, Section 2.46.060, item C, which reinstated the PSAC last March (2004). DISCUSSION Staffwill demonstrate the new PSAC web page, developed concurrently with publication of the PSAC brochure. The web page mirrors the content of the brochure. In addition, links are provided to PSAC agendas and minutes. The site also contains an online citizen's request form for comments, questions, or complaints on public safety matters within the jurisdiction of the ~ City. A news release will publicize the site as it goes live this month. The next issue ofthe City's quarterly Outlook newsletter (April '05) will also contain an article to promote the site. FISCAL IMPACT Sufficient funds are in the Commission budget to cover the cost of web development, which was originally estimated at 55 hours @ $50, for a total of$2,750. RECOMMENDATION Receive and file. PREPARED BY: MARK E. DENNIS INFORMATION AND COMMUNICATIONS MANAGER APPROVED FOR AGENDA LISTING: ~ ~~\m,,, rr~ fdO. PA1jr~ J ?Lj Of. I ~