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Home My WebLink About12/08/2004 PSAC Reports CITY OF LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION AGENDA WEDNESDAY, DECEMBER 8,2004 6:00 P.M. CULTURAL CENTER CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENTS -NON-AGENDIZED ITEMS - 3 MINUTES (Please read and complete a Speaker's Form at the Podium, prior to the Start of the Public Safety Advisory Commission Meeting). PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES (Please read and complete a Speaker's Form at the Podium, prior to the start of the Public Safety Advisory Commission Meeting). CONSENT ITEMS (All matters on the Consent Calendar are approved on one motion, unless a Commission Member or a member of the public requests a separate action on a specific item). 1. Minutes A) Public Safety Advisory Commission - November 10, 2004 RECOMMENDATION: Approve BUSINESS ITEMS 21. Citizen Volunteer Safety Patrol RECOMMENDATION: Discuss/Prioritize 22. Public Safety Advisory Commission Update RECOMMENDATION: Discuss/Approve CITY MANAGER COMMENTS COMMISSIONER COMMENTS ADJOURN Public Safety Advisory Commission Minutes for November 10,2004, will be handed out at the December 8, 2004 meeting. MiZiin,<\ rrr;~~ fK). 'PKA 1 \ OF t CITY OF LAKE ELSINORE REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND BOARDMEMBERS FROM: DICK WATENPAUGH, CITY MANAGER DATE: DECEMBER 8, 2004 SUBJECT: CITIZEN VOLUNTEER SAFETY PATROL _ BACKGROUND The Public Safety Advisory Commission, at their regular Commission meeting of November 10, 2004, set a Study Session for November 30, 2004 to discuss and strategize a City Wide Citizen Volunteer Safety Patrol. DISCUSSION At the November 30, 2004 Study Session, the Commission and staff developed a series of items that will need the Commission's discussion and prioritization in order to move the Citizen Volunteer Safety Patrol forward. Attached is the list of discussion topics, starting with the basic questions: Do we want a Citizen Volunteer Safety Patrol? What should its structure be? Other items include legal issues, funding, expectations, and time frame. FISCAL IMPACT None at this time (staff costs only). RECOMMENDATION It is recommended the Commission discuss the items outlined on the attached exhibit, and if desired, develop a mission statement and focus on the issues listed to formulate a structure for the Citizen Volunteer Safety Patrol. PREPARED BY: DICK WATENPAUGH, CITY MANAGER APPROVED FOR AGENDA BY: CITY~~~a!~ ~(f{i:r;",~ rr;:;J.;~ rJO. F;Z:.~ / 2-/ r..~ 3 ~....:'~- Lake Elsinore City Public Safety Advisory Commission Discussion Topic: Citizen Public Safety Patrols I. Should the City initiate Citizen Safety Patrol Program (First and last question)? 2. Scope: What aspects to include (police/Fire/Code Enforcement)? 3. Issues to consider: Structure (organization); Legal Issues; Assets and Resources; Expected Outcomes; Projected time frame to complete study; Report to City Council I. Structure: 1. Mission statement 2. Goals/objectives of the program 3. Program design/Organizational structure 4. Volunteers vs. paid staff(both) 5. Background checks 6. Qualifications (requirements) of participants (background checks, etc.) 7. Role of participants 8. Scope of tasks/duties of participants/staff 9. Appointment/removal of participants 10. Training & education of participants/staff 11. RuleslRegulations of conduct of participants/staff 12. Supervision/control of participants 13. Program evaluation (periodic) 14. Public relations 15. 16. ll. Legal Issues 1. Personal liability 2. Workman's Compensation 3. Non-profit status 4. ill. Assets & Resources I. Budget 2. Equipment IV. Expected Outcomes I. Impact on City residents 2. Impact on City Departments/staff V. Projected time frame to complete study VI. Report/recommendations to City Council ~.z~[:DA trc1:~ r.;o.2 / Pf'f:.i L C:: 3 PROS CONS '2-/ I'"c': 3 ~&-i}i~\\ lit2;~ ~~:). P~',.":J;: 3 ,,,'u-;o...."> Public Safety Advisory Commission Update Report to Citv Council December 2004 Back2round In early 2004 the City Council discussed the possibility of forming a Public Safety Advisory Commission (PSAC). After several meetings it was agreed to create the PSAC and each Council Member appointed a resident to the Advisory Commission, which, officially, became effective 01 July 2004. The PSAC has held six meetings and one study session and, available, minutes have been distributed to Council Members. The PSAC Ordinance calls for update reports to the City Council, this document is the first such report. Status of Topics reviewed bv PSAC 1. Establishment of a Public Safety Website. This was discussed at the first meeting on May 12 2004 and it was agreed a Staff Report would be presented at the June meeting. An outline ofthe proposed Web page was presented and discussed at the June meeting and it was agreed to move forward on the project with a target completion date of 90 days. At the date of writing this report (01 December 2004) the PSAC are unaware of the currently anticipated completion date. 2. Creation of a Public Safety Brochure Again, this topic was discussed at the May and June meetings and a recommendation was made to Council that a brochure be prepared at an approximate cost of $5,000 to $7,000. Council approved the recommendation. At the date of writing this report (01 December 2004) the PSAC are unaware of the currently anticipated completion date. City of Lake Elsinore -"...........~ -... ~ ~"?~_OOt rf[it'~ ri.o. L L- MCE-1-C; S- 1 Public Safety Advisory Commission 3. LERA Boat Launch - Safety Design and Costs At the PSAC meeting of 14 July 2004 the Commission received a presentation from the Lake Department regarding improving the safety in the Boat Launch area. After considerable discussion the Commission recommended to the City Council that the Consultant be asked to submit a follow up report that considered a lower cost and a phased solution. Council accepted the recommendation and the requested Consultant fees were approved. At the date of writing this report (01 Decemb~r 2004) the PSAC are unaware of the status regarding the revised proposal. 4. Lake Safety Assessment At the PSAC meeting of 14 July 2004 the Commission also received a presentation regarding an overall review of Lake Safety. The Commission reviewed the CV of one individual referred to Staff and concluded that the individual did not appear to have the skills required for the task. The Commission suggested that Staff seek alternative candidates (taking account ofJPIA requirements) to complete the review and to update the Commission of the outcome of the search in 30 days. If a qualified candidate was not available then consideration may be given to forming a local committee (made up of representatives from Lake staff; Lake Police; LEMSAR and the Coastguard.) At the date of writing this report (01 December 2004) the PSAC are unaware of the current situation regarding the agreed actions. ~;sg.~ lYEM r-iO. p.;'C:ji 2. City of Lake Elsinore L-L C,F S- 2 Public Safety Advisory Commission 5. Citizen's Action Patrol Evaluation of the formation of a Patrol was included in the PSAC Ordinance and the City Manager introduced it as an Agenda item at the 8 September 2004 meeting together with examples of two cities' patrols. It was agreed that additional information on existing patrols would be gathered. At the PSAC meeting of 13 October 2004 we briefly reviewed several other programs. During the November PSAC meeting we received a very informative presentation from the founder and leader of an established patrol in Harvest Valley. It was agreed we would hold a special, or study session type, meeting on 30 November to discuss general thoughts and approaches relative to the possible formation of a Citizen's Patrol in Lake Elsinore. This meeting was held and a framework for further discussion was created - a copy of the outline document is attached. This topic will be discussed further at the December 2004 PSAC meeting. 6. Presentations During the past four or five months the Commission has received presentations from the following units within the City: . a) Neighborhood Safety Programs which included: Problem Oriented Policing; Neighborhood Enhancement Team (NET); Crime Free Multi Housing; Neighborhood Watch; b) Lake Elsinore Police Department Gang Team c) Lake Elsinore Fire Department d) Lake Elsinore Code Enforcement Division All of the presentations have been professional and informative and will greatly assist the Commission in formulating recommendations in the coming months. 7. Summary The early months since formation of the Commission have been very helpful in building up the knowledge of the Members relative to the Public Safety resources available in the City. It is now time for the Commission to move forward in a more proactive manner and to introduce action items listed in the Ordinance ] December 2004 City of Lake Elsinore A't~~\;['$' (i"'E~ fJO. Mr.A: 3 3 2"2- Ci= S Lake Elsinore City Public Safety Advisory Commission Discussion Topic: Citizen Public Safety Patrols I. Should the City initiate Citizen Safety Patrol Program (First and last question)? 2. Soope: What aspects to include (poticelFirelCode Enforcement)? 3. Issues to consider: Structure (organization); Legal Issues; Assets and Resources; Expected Outcomes; Projected time frame to complete study; Report to City Council I. Structure: I. Mission statement 2. Goalslobjectives of the program 3. Program design/Organizational structure 4. Volunteers vs. paid staff (both) 5. Background checks 6. Qualifications (requirements) of participants (background checks, etc.) 7. Role of participants 8. Scope of tasks/duties ofparticipantslstaff 9. Appointment/removal of participants 10. Training & education ofparticipantslstaff 11. RuleslRegulations of conduct of participants/staff I2.Supervimowcontrolofparticipants 13. Program evaluation (periodic) 14. Public relations 15. 16. II. Legal Issues 1. Personal liability 2. Workman's Compensation 3. Non-profit status 4. III. Assets & Resources 1. Budget 2. Equipment IV. Expected Outcomes I. Impact on City residents 2. Impact on City Departments/staff V. Projected time frame to complete study VI. Report/recommendations to City Council ~{\;~~~ lTEt~ rm. 7- L n".I"'~ U -....". S- t'Wi';r~--:.+-- ~... PROS CONS .. - - - - , ~~~A mM f~O. ?.- 2- Pf\<~,;; ::) c:p: S-