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HomeMy WebLinkAbout01-06-1994 RDAMINUTES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARS ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA THIIRSDAY, JANUARY 6, 1994 ttt~*r*t*t***t*t*****a******r**rraa**aa*********r*,t,r**fe**,r**ft*r~,t,t,t CALL TO ORDER The Special Redevelopment Agency Meeting was called to order by Chairman Winkler at 5:16 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI~ DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Administrative Services Manager Huffman, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. BOSINESS ITEMS A. Chanae Order No. 2 for Graham Avenue Landscaping Project. (F:95.2) MOVED BY WASHBURN, SECONDED BY DOMINGUEZ TO APPROVE CHANGE ORDER NO. 2 FOR THE GRAHAM AVENUE LANDSCAPING PROJECT IN THE AMOUNT OF $750.00 FOR GALI LANDSCAPE AND MAINTENANCE COMPANY. Boardmember Alongi questioned why these items could not wait until the January iith Meeting, rather than a special meeting. Chairman Winkler indicated that he was not certain, however they were on the agenda and should be considered. THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE. Be Notice of Completion for Graham Avenue Landscaping Project. (F:95.2) MOVED BY DOMINGUEZ, SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE TO ACCEPT THE NOTICE OF COMPLETION FOR THE GRAHAM AVENUE LANDSCAPING PROJECT FROM GALI LANDSCAPE AND MAINTENANCE COMPANY. C. Modification of Fencina Reauirements - Lake Elsinore Citv (F:150.2) Chris Hyland, 15181 Wavecrest, questioned why special meetings are being held at 2 and 4 p.m. in the afternoon. She further questioned why a special meeting was called when the Planning Commission was not in favor of the changes proposed by Oak Grove Equities. She noted that fier understanding was that staff also recommended no change. City Planner Y,eslie noted ~he staff report and detailed the modifications proposed. He showed that the retaining wall would be set back 21 feet rather than 30 feet; the wall is also proposed to be shortened from 130 feet down to 80 feet. The curb wall would be increased by 50 feet. PAGE TWO - REDEVELOPMENT AGENCY MINIITES - JANIIARY 6~ 1994 Chairman Winkler questioned the height of the wall. Mr. Leslie indicated that the wall starts at about 14 feet and goes to the highest point of about 25 feet. He indicated that this would make the wall approximately the same height on both sides of the entrance. Chairman Winkler indicated that he was against the first modification because it limited the view for traffic too much. He commented that this design appeared to be more uniform and indicated that he felt it would look better. He also commented that the Planning Commission didn't really vote on this matter at the Study Session, but they had similar concerns to his own. He further indicated that the concerns on the prior design did not apply to this design. MOVED BY WINKLER, SECONDED BY DOMINGUEZ TO APPROVE THE MODIFICATIONS AS PRESENTED. Boardmember Alongi indicated that any modification in any development has to go to the Planning Commission. He stressed that it is not the procedure to come to the Council at a special meeting. He indicated that the discussion was missinq the comparison between what was previously reviewed and this proposal. He expressed concern with raising the curb wall up and indicated that the vehicles will all ingress and egress at an angle. He stressed the traffic flows that will be in the area and the limited site distances. He commented on the moving of dirt to the ball field. He indicated that it is difficult to visualize these changes if you are not a builder. Ae indicated that these are big changes and they are not good changes. He further indicated that it was necessary to address the related costs. He stressed that the costs should have been analyzed up front instead of now. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE AND CHERVENY ABSENT. THE SPECIAL REDEVELOPMENT AGENCY MEETING WAS ADJOURNED AT 5:29 P.M. ~ ~` l~ ~~`....a!/L"1 JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY A ST: ~ AD~ERK OF THE BOARD REDEVELOPMENT AGENCY ; ;,"° , . ,<.?re>1'.. . . I+IINIITE~ 8P8CIAL REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 130 SOIITH MAIN STREET LARE ELSINOkE~ CALIFORNIA MONDAY~ JANIIAR7C 10~ 1994 •*a,t*t,t,e***tt~*~,t*~*a***s**r,~**,t*****~~*,trre****,t*****,t***re*,t*,-**** CALL TO ORDER The Special Redevelopment Agency Meetinq was called to order by Chairman Winkler at 3:02 p.m• PLEDGE OF ALLEGZANCE The Pledqe of Allegiance was led by Dan Younq. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Finance Manager Huffman and Clerk of the Board Kasad. BOSINESS ITEM 1. Eastlake Disuosition & Development Aareement - Lehr O tion Clarification. (F:134.7)(X:134.10) i Project Manager Young detailed previous discussions and negotiations for property with the Lehr Family and their efforts to assist the City in this project withoulain dlthat purchase of excess land for the Stadium. He e~cp this clarification would constitute the option payments and memorialize the agreements reached with the Lehr Family. Boardmember Alongi inquired whether the property for the overflow parking would require a 404 permit. Mr. Young indicated that it would not, as the property is outside the jurisdiction of the Army Corps of Engineers. Boardmember Alongi further inquired why the aqreement had been changed to waive the requirement that the City purchase equal amounts above and below 1260' elevation. Mr. Young indicated that it was the Lehr Family's effort to reduce the amount of land the City would be required to acquire. Boardmember Alongi stated for the record that he did not receive the material for this meeting until 2:50 p.m. today. MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY A VOTE OF 3 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE AND CAERVENY ABSENT TO RECEIVE AND APPROVE THIS REPORT AS PRESENTED AND APPROVE THE ADMINISTRATIVE AMENDMENT WHYCH MODIFIES SECTION III.B2 OF THE DISPOSITION AND DEVELOPMENT AGREEMENT TO ACCURATELY REFLECT THE AGREEMENTS BETWEEN INVOLVED PARTIES. 2. Award of Stadium Contracts (F:134.10) a. Parkinq Lot Liqhtinq & Decorative Plaza Lighting - Creative Lightinq, Inc. PAGE TFTO - REDEVELOPMENT AGENCY MINIITE~ - JANQARY l0e 1994 Project Manager Young explained this item noting that the Decora~ive Plaza Lighting surrounds the building with laghts in the same theme used in the downtown area. He noted that three bids were received with the low bid from Creative Lighting, Lnc., in the amount of $148,OOOo approximately $25,000 to $27,000 below the estimate. Boarclmember Alongi inquired whetrier contractor requesting information on projects to be bid were receiving the information requested. He noted letters sen~ to Birtcher Construction and to Young Investment Group requestinq such notification. He further noted that one such individual was informed last Friday that he would need to submit bids by this Monday. Mr. Young advised that he had personally spoken by phone with one of those individuals several times. FIe clarified triat Birtcher, Savello and Young Investment Group have received in excess of 200 calls requesting this information and all are informed of their responsibility to track the projects bidding through the Green Sheet and local newspapers. He stressed the importance of sub- contractors staying in touch with the prime contractors who are bidding the projectso Boardmember Alongi expressed concern ~hat if ~he contractors have taken the time to write letters requesting this information that there is an obligation to do so. %Ie guestioned the potential for problems such as have been previously experienced with protests for inadequate informafion. Mr. Young indicated that there had been no such protests to date, however, he was not certain if such requests had been forwarded to the prime bidding contractors. He stressed that if contrac~ors do not check the Green Sheet and the local newspapers, they will not be aware of the bidding schedules. Boarcimember Washburn inquired whether the process was £air and equitable. Nlr. Young indicated that it is, if the contractors read the appropriate media to receive the informatione City Manager Molendyk suggested that the Board receive information on all of the contracts presented and discuss ~he project totals prior ~o taking final action. b. Wrouqht Iron Fenoincp - Sturqeon General. 1Kr, 3Coung that three good bids were receivecl on this project with the low being $89,990 from Sturgeon Generai. He indicated tfiat this was just under, but very near the estimated budget. c. &andscape & Erriqation ~ YKariposa ~orticulturag Enterprise, Inc, ' Mr. xoung indicatecl that the bid from flKariposa Iiorticultural Enterprise, Ync. was in the amount of $328,775, substantially under the estimate of $450,000. d. Plumbing - Don Brandel Plumbinq, Inc. Mre Xoung indicated that the bid from Don Brandel PAGE THREB - REDEVELOPMENT AGENCY MINUTES - JANIIARY 10~ 1994 Plumbing, Inc. was in the amount of $370,900, approximately $5,000 under the estimate of $375,000. Boardmember Alongi questioned which work this would include. Mr. Young indicated that it is from the stub- outs, with the connections and finish work. e. Fire Protection - Grinnel Fire Protection. Mr. Younq indicated that the Grinnel Fire Protection was in the amount of $60,835; below the estimate of $95,000. f. HVAC - Circulating Afr, Inc. Mr. Young indicated that this was the first bid involving major problems. He indicated that the estimate had been approximately $300,000, however the low bid came in from Circulating Air, Ync., in the amount of $609,000. He explained that part of this difference was the increased concourse area required by the agreement with the baseball team. He further explained that this has nearly doubled the size to be considered and also impacts the Electrical bids received this date. Boardmember Alongi inquired what the Alternative noted in the staff report involves. Mr. Morgan, Birtcher Construction, indicated that this alternate is for use of standard time clocks instead of a computerized energy management system. Mr. Young clarified the purpose of alternates to allow for the base bid requirements as well as flexibility in the final project and costs. g. Buildinq Electrical & Field Liqhting - Creative Lighting, Inc. Mr. Young indicated that this was also a problem area for bidding. He noted that by coincidence, the low bidder Creative Lighting also received the contract for the Parking Lot lighting. He indicated that the alternate noted was for the inclusion of Concert power. He advised that while the estimate for this portion was $670,000, the low bid came in at $1,274,000. He indicated that a particular problem had been anticipating the scoreboard, which appears to require excessive additional power. He stressed the impact of the scoreboard, the additional HVAC items and their impact of the amperage required. Boardmember Alongi questioned the scoreboard. Mr. Young indicated that the City will need to work with the Baseball team to define the scoreboard and its uses. Boardmember Alongi questioned the increased cost per year the scoreboard would generate, and whether the team would participate in that cost. Executive Director Molendyk indicated they would not participate in the cost, except for the cost of the scoreboard itself. Mr. Molendyk noted that based on current knowledge the project is $1 million off. Boardmember Alongi expressed concern that the overall project is $1 million over budget. Chairman Winkler questioned how much over budget this PAGE FOUR - REDEVELOPMENT AGENCY MIN[iTES - JANQARY 10, 1994 item is. Mr. Young indicated that it was approximately $600,000 over the estimate. h. Cl~ang~ Order #S - Doors, Frames ~ Hardware ~ Weaver Construc~ion. Mr. Young indicated ~hat this change order in the amount of $9,401 was due to unanticipated items such as panic doors in cer~ain locafions. i. Chanqe Order #~ °[Tnderqround Plumbinq - S.Nt. Farnan. Mr. Young advised that this change order for $21,000, involved additional items shifted from the overall plumbing to underground. He reminded the Board or previous efforts to do as much of the overall plumbing as possible through this contract. j. CY-anqe order #2 - Suildinq Concrete - Bome1 Constsuctioao Mr. Young aclvised that this change order in the amount of $82,457, was the result of changes made by the structural engineer from HNTBo k. Chanqe Order #1 - Masonry & Reinforcemeat - Guth ~uildinc~ Corporatioa, Mr. Young indicated that this change order for $24,000, was for site work, such as the half wall around the Stadium Club and portions of the promenade. 1. chanqa Osder #2 - gnderqround Electrical - Cseative %,igY-ting, %nce Mr. Young advised that this change order was in the amount of $22,000. Mr< Young remindecl the Board that the original appropriation for this project was $14.6 million; and noted that the total project has reached a point where addi~ional alloca~ions will be needed. Executive Director Molendyk further commented that his authorization was originally $14.6 million, and since that time the ~oard has authorized and additional $450,000 of assis~ance to f.he concessionaire. Mr. Molendyk requested clarification that the Concert Power portion of the Electrical bid was being recommended for acceptance, notiatg tfiat concerts will be necessary. Mr. Molendyk apologized for the lateness of the material for this meeting, but noted that he would estimate that ara additional $1 million would need to authorized for this project. He suggested that the most likely resource would be from the General Fund Reserves. Chairman i+Tinkler inquired whether this was a cash flow issue. Mr. Molendyk clarified that the original budget for ~fie Stadium was $14.6 million, and at this point it would be necessary to authorize additional funds. ~Ir. Young commen~ed tha~ some of the prior bids wriic2a came in above budqet had been rejected to allow €or PAGE FIVE - REDEVELOPMENT AGENCY MINQTES - JANUARY 10~ 1994 additional value engineering; however, he noted that at this point there is really not time for that type of action. FIe further noted that although the contract is being awarded at this time, there is sometimes an opportunity to go back and review points of the project to identify possible cost savings with the contractor. He noted that they have an established relationship with this electrical contractor through the prior portions of the project and this opportunity might exist. Mr. Molendyk concurred that this opportunity might exist, but noted that significant changes requested by the team have impacted the overall project. Boardmember Washburn commented that it might also be possible to go back to the table with the team. Mr. Young commented that to stay on schedule and achieve the goal set, it would be necessary to issue notices to proceed immediately following this meeting. He stressed the need to order specialty items to insure timely delivery. Executive Director Molendyk commented that meetings have been held previously with lighting experts to look at possible cost cutting measures. He reiterated the need to authorize additional funds to allow the project to proceed. Chairman Winkler inquired what additional items were left to bid out. Mr. Young indicated that this process is nearly complete. He advised that the items yet to be bid include the outfield Fence, railing in the seating area, limited signage, netting and a few other minor items. He noted the probability that the higher cost of the bids received most likely includes necessary overtime to complete the project on schedule. He further noted that most likely the contractors will start looking at two to three shifts a day and possibly a 24 hour a day schedule. Executive Director Molendyk noted that allowances have been made for portable lighting to allow for this schedule. Boardmember Alongi expressed concern that there is not time to negotiate and lower the costs. He questioned the cost per day, if the Stadium is not ready to accommodate the agreement with the baseball team. Mr. Young commented on his frustration with the project in that there is not time to negotiate prices as much as he would like, however, he reminded the Board of the limitations of the public bidding process. He noted that if ~hese bids were rejected, it would talce a minimum of four weeks to go back through the process, and that much time is just not available. Boardmember Washburn noted that most of the prior bids had come in under the estimates. Mr. Young concurred, noting that this is really the first time that there is not much opportunity to readdress the package. Boardmember Alongi indicated that the contractors on this project are doing a great job and keeping with the budget PAGE ~I% - ItEDEVELOPMENT 2-GENCY MYNIITES - JANUARY l0e 1994 is not really the poinf, He indicated that he is concerned with the need for another million dollars. He stressed ~.hat the projec~ cos~ is now over $15.s million. He indicated that he would have liked sufficient time to review alternatives with the City Attorney and Finance Director before making this type of decision. He stressed his responsibility to the public and taxpayers ~o use the City°s money effectively. Yie questioned where tfie funds would be shifted from. Executive Director Piolendyk noted that at this point the Board cannot waste time in meeting the deadline. Iie andicated that while no decision today would send a message, there is approximately $2 million in reserves which could be loaned and paid back. He stressed that this would mean other projects would have to wait until the funds were paid backo die further stressed that while a number of projects have been approved, this is the only one underway. MOVED BY W%ISKLER, SECONDED BY 2.Le TO APPROVE CONTRACTS 2.A.- ~oardmember Alongi questioned how the $1 million would be paid back and whether i~ would be out of the $4 million designated for pay back. Mr. Molendyk clarified that there is approximately $2 million in reserves; if $1 million is loaned to the Redevelopmen~ Agency for this project, the money would be paid back as the bonds mature. Boardmember Alongi commented that there was $14.5 million in bonds issued for the Stadium, with $4.5 million to make the payments for the first two years. Yie questioned where the additional $1 million would come from, Executive Director Molendyk clarified the bonds sold and noted that the Agency had been approved for a higher ceilinge He explained that the funds can only be released as the tax increment increaseso as the tax increment improves the dollars would be released from the escrow account. He indicated that as soon as the money is replaced, it would be possible to look at other policiese Boardmember Washburn commented that it behooves the Agency to complete ~his project to generate additional projects. Executive Director Molendyk commented that the only source of funding at this time appears to be fhe reserves. Boardmember Alongi expressed concern with wha~ funds would remain to acldress what the State takes away this year. Boardmember Washburn indicated that preliminary reports show that the State will not be taking from the ci~ies ~his year. Vice Chairman Dominguez questioned iE the originaT agreement was that no other projects would occur until the Stadium was completed. Mr. Alongi indica~ed tha~ projects such as Nashland and the Methodist Church have been proceeding. THE FOREGOING MOTIOId CARRIED BY A VOTE OF 3 TO 1 WITIi ALONG% CASTIATG THE DYSSENTING VOTE AND CHERVENY P.BSENT TO: PAGE SEVEN - REDEVELOPMENT AGENCY MINiJTEB - JANOARY 10~ 1994 2.A. AWARDED CONTRACT FOR PARKING LOT LIGHTING AND DECORATIVE PLAZA LIGFITING TO CREATIVE LIGHTING~ INC. IN THE AMOUNT OF $175~000. 2.B. AWARDED CONTRACT FOR WROUGHT IRON FENCING TO STURGEON GENERAL IN THE AMOUNT OF $89,990.55. 2.C. AWARDED CONTRACT FOR LANDSCAPE AND IRRIGATION TO MARIPOSA HORTICULTURAL ENTERPRISES, INC. IN THE AMOUNT OF $328,775.00. 2.D. AWARDED CONTRACT FOR PLUMBING TO DON BRANDEL PLUMBING, YNC. IN THE AMOUNT OF $358,910. 2.E. AWARDED CONTRACT FOR FIRE PROTECTION TO GRINNEL FIRE PROTECTION IN THE AMOUNT OF $60,835. 2.F. AWARDED CONTRACT FOR HVAC TO CIRCULATING AIR~ INC. IN THE AMOUNT OF $609,960. 2.G. AWARDED CONTRACT FOR BUILDING ELECTRICAL & FIELD LIGHTING TO CREATIVE LIGHTING, INC. IN THE AMOUNT OF $1,268,000. 2.H. APPROVED CHANGE ORDER NO. 1 FOR DOORS, FRAMES & HARDWARE IN THE AMOUNT OF $9,401 FOR WEAVER CONSTRUCTION COMPANY. 2.I. APPROVED CHANGE ORDER NO. 2 FOR UNDERGROUND PLUMBING IN THE AMOUNT OF $21,837 FOR J.M. FARNAN COMPANY, INCe 2.J. APPROVED CHANGE ORDER NO. 2 FOR BUILDING CONCRETE IN THE AMOUNT OF $82,457 FOR BOMEL CONSTRUCTION CO., INC. 2.K. APPROVED CHANGE ORDER NO. 1 FOR MASONRY YN THE AMOUNT OF $24,325 FOR GUTH BUILDING CORPORATION. 2.L. APPROVED CHANGE ORDER NO. 2 FOR UNDERGROUND ELECTRICAL IN THE AMOUNT OF $22v062 FOR CREATIVE LIGHTING, INC. Further discussion of necessary allocations ensued. MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO LOAN THE EXTRA FUNDS FROM THE GENERAL FUND RESERVES WITH REPAYMENT BY THE REDEVELOPMENT AGENCY IN AN AMOUNT NOT TO EXCEED $1.6 MILLION. THE SPECIAL REDEVELOPMENT AGENCY MEETING WAS ADJOURNED AT 4:00 P.M. ~~ ~' ~~ JIM WINKLER~ CHAIRMAN REDEVELOPMENT AGENCY TEST; VICKI KASAD, CLE OF THE BOARD REDEVELOPMENT AGENCY MIN[TTES REGULAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 31315 CHANEY STREET LARE ELSINORE, CALIFORNZA TIIESDAY, JANIIARY 11~ 1994 •****~***sr****************************rra**,t****~*****s******• CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 10:07 p.m. ROLL CALL PRESENT: . ALONGI, CHERVENY, , WINKLER ABSENT: . WASHBURN Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PUBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for separate action: Item No. 4. MOVED BY DOMINGUEZ, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Redevelopment Agency Meeting - December 6, 1993. b. Regular Redevelopment Agency Meetinq - December 14, 1993. c, Special Redevelopment Agency Meeting - December 22, 1993. 2. Received and ordered filed the Investment Report for November, 1993. (F:12.5) 3. Ratified Warrant Lists as follow: (F:12.3) a, December 15, 1993. b. December 30, 1993. 5. Iteceived and ordered filed the Report on Redevelopment Agency Delinquent Loans. (F:134.1) PAGE TWO - REDEVELOPMEN'd' AGENCH MINIITES - JANUARY 11, 1994 6. Concurred with City Council to take no action on Zone Change No. 93-6 for an area along the west side of Chaney Stree~ between FIeald Avenue to the south, Treleven Avenue to ~he xeorth, with the western boundary being Wilson Way, Adam Avenue, Sumnep P,venue, Driscoll Street, Mor~on Street, Calkins Avenue and Gedge Avenue from R-2 Medium Density Residential to R-1 Single-Family Residential - The City of Lake Elsinoree (FY172.2) ITEM PBJLY,ED FR02~Y CONSENT CALENDAR 4, Presentation of 1992-93 Annual Audit & Financial Report. (F:24.2) %+IOVED BY CHERVENY, SECONDED BY ALONGI AND CARR%ED BY UNANIMOUS VOTE OF THOSE PRESENT TO CONTINUE'd'HIS ITEM TO THE NEXT REGULAR MEETING. PUBLIC COMMENTS - NON-AGENDIZED ITEMS None. E%ECUTYVE DIRECTOR~S fltEPOR'1' Executive Director I~3olendy7e commented on the following: 1. Theater Project - fill dirt is being brought on to the site and work is naw more visible. 2. The Stadium - worlc is on schedule and by the end of the week all hard surfaces should be complete; so even if rains occur the project can continue, 3e 1Kethodist Church - by the end of February the first phase should be complete. 4e Outflow Channel - noted that the City/Agency is committed to this project for approximately $3 million in property and dollars, ~OARDMEMSER COMMENTS Chairman Winkler had no comments. Vice Chairman Dominguez had no comments. Boardmember Alongi commented on the following: 1. Would like Board to go back to original agreement that Special Meetings would be for the ball field only. He indicatecl that all other items can be handled at a regular meeting. He stressed that he does not oppose special meetings for the ball field, because it is important to malce it a success. 2. Requested that Mr. Tecca pursue traffic monitoring on Chaney Street, because there is definitely a problem with speedinq. Boardmember Cherveny commented on the followinq: ie Clarified that she does feel the Stadium will make it, but stressecl the need ~o sit down and look at other possible revenue sources. She further clarified that she PAGE THREE - REDEVELOPMENT AGENCY MINIITES - JANUARY 11~ 1994 felt it important for the Community to know where the project is at. CLOSED SESSION None. MOVED BY CHERVENY, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE REGULAR REDEV OPMENT AGENCY MEETING AT 10:14 P.M. ~--"'V ' _ A TEST: ~ VICKI KA AD, CLERK OF THE BOARD REDEVELOPMENT AGENCY JIM WINKLER, CHAYRMAN REDEVELOPMENT AGENCY MINIITES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA THIIRSDAY~ JANIIARY 20~ 1994 *raa,t,t**r*t,t*fert,t,t*a*a*r*r*****,t,t*********ft*rr*t***~*r***rr***,t+t,t CALL TO ORDER The Special Redevelopment P,gency Meeting was called to order by Chairman Winkler at 3:30 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI~ CHERVENY, DOMINGUEZ, WASHBURN~ WINKLER ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, City Treasurer Pape, Administrative Services Director Boone, Special Projects Manager Watenpaugh, Public Services Director Tecca, City Planner Leslie and Deputy City Clerk Bryning. BUSINESS ITEM 1. Award of Stadium Contracts. (F:134.10) Brian Myers, of the Young Investment Group, gave a brief explanation of the Stadium Contracts and explained that the low bid for Metal Fabrications and Misc. Structural Steel Framing was submitted by United Iron Works in the amount of $298,915.00. He explained that there is an alternate provided for in the contract for an additional $48,600. The Engineer°s estimate was $285,000. The additional item listed as Alternate #2, is a trade off from our previous bid for stucco, which was a trade. off of a stucco panel verses a wire mesh panel was a deduct from the Stucco bid of $58,000 then added into the Misc. Steel bid which created a savings of $10,000. He explained the total amount of the bid would be $347,515. Mr. Myers recommends that the Agency accept the bid with the alternate. Mr. Myers stated the low bid for Flag Poles for Stadium Game Equipment was by West Coast Netting, Inc., which include the netting, batting cages etc., in the amount of $104,000. Mr. Myers explained that there was a volunteer alternate for the batting cages was a reduction of $28,000. His net contract for this item will be $76,000 and he recommends approval of this bid. Executive Director Molendyk asked how many flag poles were being purchased in this contract. Mr. Myers stated that there were two. Boardmember Alongi asked why there was no pole for the City flag or the ball team flag. Mr. Myers explained that there will be banners throughout the stadium and if there is a need for an additional flag pole, he can look into it. Boardmember Washburn asked if these were the bids per the plans submitted. Mr. Myers stated that they were. Executive Director Molendyk stated that it should be decided what the Agency wanted. PAGE TWO SPECYAL REDEVELOPMENT AGENCY MEETYNG JANUAR~ 20~ Y994 Boardmember Alongi stated that he would like to see the City~s flag flown a~ the stadiurne Chairman Winkler asked w~at the estimate was for a flag pole. Mr. Myers explained ghat for the entire contract it was $76,OOOo He stated that he would look into the cost for an extra pole. He explained that ~he contract includes fhe netting, batting cages and flag poles. Mr. Myers explained that the project is down to the miscellaneous items. Boardwoman Cherveny asked if tha~ included the bullpen is part o£ this contract. Mr. Myers stated that the bullpen was part of another contrac~. She asked about the other equipment such as balls and bats, Mr. Myers stated that the ball team would provide that equipment. However, there will be a small equipment package which wi11 go to bid, for miscellaneous field maintenance items. Boardwoman Cherveny asked about the add bid for the netting for the score board. Mr. Myers e~lained that the netting for ~fie score board was deleted and will be done by the team and tfie company triat is doing the score board. Boardmember Alongi asked for clarification in regard to the bid from West Coast Netting, Inc. Mr. Myers explained the bid and amounto 1~IOVED BY WINKLER, SECONDED BY DOMINGUEZ TO APPROVE THE BIDS OF UNSTED IRON WORKS WITH ALTERNATE NO. 2 IId THE AMOUNT OF $347,515. ~.I3D WEST COAST NETTING, YNC., FTITH THE ALTERNATE DEDUCTYON YDY THE AMOUNT OF $76,000. Boardmember Alongi asked that staff investigate the cost of another flag pole. He explained that he would like to see a City flag raised at the ball fielc~. Mr. Myers stated that he would investigate and bring the information back to the Agency for a decision. Boardmember Alongi asked about the difference in the bid amounts. d~Sr. Myers stated that each bid is reviewed and approved prior to bringing it to the Agency to qualify the amounts, Boardmember Cherveny clarified the bid for United Yron Works. Mr, Myers explained ~he alternate amounte °d`HE FOREGOING MOTYON WAS CARRIED BY A YJNANIMOUS VOTEo MOVED BY WINKLER, SECONDED ~IOTE TO ADJOURN THE SPECIAL P.M. BY WASABURN AND CARRIED BY UNANIMOUS REDEVELOPMENT AGENC ME G AT 4:02 JIM R, C IRMAN REDEVELOPMENT GENCY MINUTES REGOLAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 31315 CHANEY STREET LARE ELSINOREs CALIFORNIA TIIESDAYa JANUARY 25~ 1994 +r****,t**r****fea**,t***ss*rr**:***+t************ra**********ftr**r,t,r* CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 9:08 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: NONE Also present weres Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PUBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item Nos. l.b., 4, and 5. MOVED BY CHERVENY, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Redevelopment Agency Meeting - January 6, 1994. c. Regular Redevelopment Agency Meeting - January 11, 1994. 2. Ratified Warrant List for January 14, 1994. (F:12.3) 3. Received and ordered filed the Fiscal Year 1992-93 Annual Audit & Financial Report. (F:24.2) ITEMS PULLED FROM CONSENT CALENDAR 1. Minutes (F:134.3) Boardmember Alongi indicated that he had been confused on the vote regarding the loan of $1.6 million. He further indicated that his intent was to oppose this loan and the vote reflects his support. Chairman Winkler questioned the ability to change the minutes in this manner. Legal Counsel Harper PAGE TWO - REDEVELOPMENT AGENCY MINIITES - JANQARY 25a 1994 indicated that ~he intent can be reflected in these minutese but it would no~ be appropriate to change the minutes o£ January 10, 1994. Boardmember Alongi commented that this was his error, not the City Clerk°s, as he had reviewed the tapes. He indicated that he would like this set of minutes to reflect tfiat his intent was to oppose ~he $1.6 million. MOVED ~Y ALONGI, SECONDED BY CHERVENY AND CARRYED BY UNANIMOUS VOTE TO APPROVE THE MYNUTES AS SUBMITTED. 4. (134.7) ~oardmember Washburn indicated that he was concerned with this item in relationship to the Eastlake Project. NIOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO TABLE THYS ITEM. 5. Methodist Church LTodate - Reauested by Boardmember Ctaervenv. (Es134.1Oj Executive Director ~Iolenclyle indicated that Boardmember Cherveny had requested a status report on the upgrading of the Church building. He noted the approved $200,000 budget and indicated that it is hoped that phase I will be complete by the end of the month. FIe further indicated that the budget for phase YI will be presented during the 1994-95 budget process, E3e advised that staff is hoping to hold the dedication some time in February. Boardmember Cherveny questioned whether staff had contacted Mr. Banfield regarding his interest in holding an art show in tlxe facility. Executive Director Molendyk indicated that interest has also been voiced by Elsinore Elementary and the Assistant City Manager met with them regarding possible events. Community Services Director Sapp indicated that he has talkeci with Mr. Banfield and their request was for set up on the Main Floor o£ the Church which may not be possible. Iie also noted that he is pursuing a tour for the Elsinore Elementary representatives. I~IOVED ~Y FTASHBURN, SECONDED BY CHERVENY TO RECEIVE AND FILE THIS REPORTo Boardmember Alongi requested clarification that the building would be ready for Council Meetings in February. Community Development Manager Shear indicated that he is working to have the building ready for the second meeting in February. Boardmember Alonqi inquired whether the furniture had been picked for the City Council. Mr. Shear indicated that it had not yet been selected. Executive Director Molendyk indicated that the intent would be to borrow tables and chairs from the Community Center. Boardmember Alongi questioned the requirements of Senate Bil~ 547 concerning seismic retrofiting. He questioned Page 8 0£ 22, Section C suggesting that structural alterations had been - REDE~IELOPMENT AGENCY MIN[JTES - JANIIARY 25s 1994 done. He questioned whether the floors had been engineered and what damage h oistse h a e beenMcut Sand none of the rafters floor or ceiling j have been cut. Boardmember Alongi indicated that the stage on the top floor had been increased. Mr. Shear aqreed that the size had been increased, but indicated that the floor had been restored to its oriqinal standards. He indicated that the load had not been increased. that he had a problem with the earthquake and stressed that it Boardmember Cherveny indicated that she has a problem with moving meetinqs to that building. She stressed that there will be no furniture, T.V.'s, Video, landscapinq or parking. She commented on trying to cut corners and sa rese t ameetinq stressed that there is no cost for the p facility. She further stressed that the current facility is State of the Art and accommodates both the public and the Council. She stressed the costs that will be incurre etcn using the Cultural Center for staff utilities, heating, She suggested that 'chis item be discussed at the February 3rd meeting. THE FOREGOING MOTION TO RECEIVE AND FILE THIS REPORT CARRIED BY UNANIMOUS VOTE. Boardmember Alongi indicated building in the event of an will be a public building. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. ESECUTIVE DIRECTOR'S REPORT Executive Director Molendyk pointed construction is starting this week. Outflow Channel is well underway and Agency has a$3 million commitment t BOARDMEMBER COMMENT3 out that oak Grove Equities He also indicated that the noted that the Redevelopment o that projecte Boardmember Cherveny commented on the followinge 1) Noted that the theater is not inu~loff. and th et bsis concern that it keeps getting p beinq paid anyway. She noted that it was originally promised last year and now it looks like it might be May or June of this year. She questioned the agreement with the developer and how flexible it is. Legal Counsel Harper indicated that there is performance criteria in the Development Agreement. Boardmember Cherveny thatethedbottom hl ne wouldsbe calli gr the bondsndicated Boardmember Alongi commented on the followinq: 1) The Methodist Church, notinq that he does not understand tfie urgency to change Council Meetings. He indicated that it is important to make business decisions, but PAGE EOIIR - REDE9ELOPMENT AGENCY MINQTES - JANIIARY 250 1994 suqgested that using the Methodist Church would be negligence. He stressed the convenience of the existing facility for getting out pertinent information, due to the specialized equipment. He stressed tfie problems of an 8o year old building. Chairman Winkler commented on the followinq: Z) Congratulated Mr. Dawson on his perseverance in attending mee~ings and obtaining results. CLOSED SESSYON Noneo ADJOORNMEN'd~ MOVED BY WYNKLER, SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 9:20 P.Me ~ ~. ( JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY THE BOAY2D REDEVELOPMENT AGENCY MZNIITES JOINT CITY COIINCIL/REDE9ELOPMENT AGENCY STIIDY SESSION CITY OF LARE ELSINORE S30 SOOTH MAIN STREET LARE ELSINORE~ CALIFORNIA THURSDAY~ FEBRIIARY 3~ 1994 #**,t***a*****r***********a********************a*****ra,t*********,t CALL TO ORDER Mayor Washburn and Chairman Winkler called the Study Session to order at 2:05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: COUNCILMEMBERS/BOARDMEMBERS: NONE Also present were: City Manager/Executive Director Molendyk, Assistant City Manager/Assistant Executive Director Rogers, City Administrative Services Director Boone, Public Services Director Tecca, Community Services Director Sapp, Special Projects Manager Watenpaugh and Deputy City Clerk Bryning. DISCUSSION ITEM 1. Mid Year Budaet Review - Citv of Lake Elsinore. (F:30.1) City Manager Molendyk qave an overview of the General Fund revenue and expenditures and stated that there is a Mid-Year gain of $409,586. He noted that the gain is attributed to the one time receipts of the Teeter Plan. He further explained the exact standing of the finances of the City. Councilwoman Cherveny asked what makes up the category of "Other Taxes" for the General Fund Revenues. Administrative Services Director Boone explained that it is made up of Property Transfer Taxes, Business License Taxes and Franchise Taxes. He further explained that these revenues are not received until March. City Manager Molendyk explained the funds collected and how the income is generated and received. Community Services Director Boone stated that during the budget session at the State level, it was agreed to give the City of Lake Elsinore $120,000, which is referred to by the State as the "Big Round About". He explained that the funds are generated throuqh the motor vehicle fines and this is the last time that the City will receive these funds. City Manaqer Molendyk commented on the expenditures. He noted the Administrative Services Risk Management portion of the expenditures and explained that the City is required to deposit $200,000 with the Joint Powers Insurance Authority at the beginning of the year. He noted the expenditures for Weed Abatement and explained that the money goes out the first of the Fiscal Year and is recovered during the balance of the year. Councilwoman Cherveny stated that she was looking at anything that exceeded the half-way mark, such as the City Attorney and City Treasurer. City Manager Molendyk explained that the PAGE TWO JOIN'1° CITY COiJNCIL/REDEVELOPMENT AGENCY 3TUDY SESSION EEBRUARY 3~ 1994 Council should have a close look at the budget for the City Attorney since the passage of the new Brown Act. He explained that there are a lot more inquixies due to the Brown Act and the Attorney will have to be present at all meetings and that will cost considerably moree Councilwoman Cherveny asked if the Bond Counsel and cost for the Bond Attorney had an impact on this. Administrative Services Director Boone explained that the cost of the Attorney for the Bonds is not included in this amount and that the figure presented is for General Service to the City. kIayor Washburn questioned the low percentage of expenditures for the GIS. Administrative Services Director Boone explained that the GIS has not purchased the layered system yet, and that will require a considerable amount from their budgeted amount. Councilwoman Cherveny asked about the amount over 50% for Community Services Administration. Administrative Services Director Boone explained that the 4th of July is a major expenditure from that budget and falls in the first of the Fiscal Year. City Manaqer Molendyk noted the Special Revenue Funds. He e~lained that in Lighting/Landscape Maintenance District he will be asking maintenance to hold off on any more tree trimming until the program can be assessed later in the year. Mayor Washburn as7ced about the Geothermal Fund and asked if all the anonies had been expended or if any were left, Administrative Services Director Boone explained that there was a little left and he would be asking the State Agencies if gfiey want to have the balance baclc. Councilman Dominguez asked if the Grant is still open if the City does something with the program. Mr. Boone stated that at was. Councilwoman Cherveny asked how much was left in the fund. Mr. Boone stated that there was approximately $20,000. Niayor Washburn noted tfiat is a resource that has not been tapped into. He stated that if the State has any more funds available in Grants this should be investigatecl. City Manager Molenciyk explained that staff will be reviewing new projects for the next fiscal year. Community Services Director Boone explained that the Street Capital Ymprovement Funds are City fees ~hat are placeci against the developer and with the uncertainty of ~he development community, no budget was written unless actual funds were available on July 1. City Manager Molendyk explained that Council might want to consider, by next budget time, the traffic circulation of the community and a possible thorouqhfare fee for widening the roads and repairs. City Manager Molendyk explained that Public Services Director Teccao EVMWD and Tuscany Hills are discussing the possibility of landscaping Railroad Canyon Road and placing the first monument sign. He further explained that the reason this PAGE THREE JOINT CITY COIINCIL/REDEVELOPMENT AGENCY STODY SESSION FEBRUARY 3, 1994 program has not been done before this, is because of annexations and the changing boundaries. Councilman Dominguez asked if the City is still collecting for monument signaqe. City Manager Molendyk stated that it is. City Manager Molendyk e~lained that the City has collected library fees and the City is seeking an interpretation of the funds since the County has asked the City to take over the maintenance and repairs for the Library. He explained that the County is asking for a new roof. Mr. Molendyk stated that the City owns the buildinq and is the landlord and the County is asking for assistance. Mayor Washburn inquired whether all Storm Drains have been cleaned out for the potential winter rains. Public Services Director Tecca explained that the crews are out every day checking storm drains. City Manger Molendyk explained the Lake Enterprise Fund as well as explained that the Stadium Ent. Fund which will be established after the Stadium is opened. Councilwoman Cherveny asked if the Stadium has been designated an actual enterprise zone. City Manager Molendyk explained that the word enterprise is used to address the fund only. It is hoped that these projects will support themselves and this will help to identify the revenue and costs of the projects. Councilwoman Cherveny asked if the City had made any applications to have an area set up as an Enterprise Zone. City Manager Molendyk explained that an application has been pulled for an Enterprise and Trade Zone for an International Center, but has not been submitted at this time. Councilwoman Cherveny asked if the money in the Public Improvement Trust Fund will be utilized for road paving in the Country Club Heights area. Staff stated that it would. She asked if Kansas Street was part of Country Club Heights Project. Public Services Director Tecca stated that Kansas was not in the Country Club Heights area, but that area is proposed to be paved next budget year. City Manager Molendyk explained that for this time of year, and based upon the City's estimates he feels good about the standing of the City. He further explained that if the Outlet Center does well in the fourth quarter, then the City will do even better. City Manager Molendyk explained that although the City took action to borrow $1.6 million from the General Fund for the Stadium Budget, it was found that $1.6 million can be transferred from the Redevelopment Agency back to the General Fund and this action will allow the City to retain the reserve fund of two million dollars, Councilwoman Cherveny asked what the exact number of reserves was. Administrative Services Director Boone explained that the exact number was 2.1 million dollars plus the Teeter Funds which can be added to the General Fund to make the amount approximately two and one half million dollars. riIayor Washburn asked if there were any questions regarding the City Budget. Hearing no further questions, the discussion moved to the Redevelopment Agency Budget. PAGE FOIIR JOYNT CITY COIINCYZ/REDEVELOPMENT AGENCY STIIDY SESSYON FEBRIIARY 3e 1994 Administrative Services Director Boone introduced the 12DFi Budget and explained that when the Redevelopment Agency Budget was adopted, i~ was decided that there were $5,757,600 available for appropriations. He further explained that after ttae audit and adjustments to the budget, the total was $6,990,000. Mr. Boone gave specifics of the re-alignment of the budget. Executive Director Molendyk explained that tfiere is still some outstanding debt with ~he Water District which wfien paid, will place the figuxes highere Boardmember pominguez as7ced when the Agency will be doing the Lakeshore Bridge. Public Services Director Tecca stated that the City will have a contract on May 1, 1994. Executive Director Molendyk questioned the payment for the Outlet Channel. Public Services Director Tecca stated that Legal Counsel Yiarper has all the information regarding the payment and cost shaxeo Boardmember Alongi asked about the cost of Lakeshore Bridge and if the funds which were allocated to the Bridqe would be put back into the budget for other uses. Administrative Services Director Boone explained that this project will be £unded next year and the funds will not be removed from the budgeto as the project will not be done until the next fiscal year. He explained that after receiving the $2.8 million this year, next year there will still be approximately $4.4 million left in the escrow and these funds can be used for the bridge. Administrative Serv~ces Director Boone explained the differences in the bond issueso He explained that it was expected that there would be no repayment for three or four years, but that did not come about and the payments will start next year. He explain tha~ the bond issue did have enouqh capitalized interest to pay this year. Mr. Boone stated that the Agency Board and &'inance Department need to hold a study sessiors and go through the bond issues so that the Board has total understanding. Boardmember Cherveny asked if the payment on the bond issues for the Stadium are due next year. Mre Boone stated that ~hey are, Administrative Services Director Boone noted that the two Capital Projects which wi1T be placed on hold for a while are the study on the freeway and configuration of some off-ramps which will free up approximately $125,000. and that money will -~e used for other purposes. 1He noted that two vendor contracts from B.S.I. Consultants, Inc. will be placed on hold and free up $138,489. Executive Director Molendyk then introduced the budget for the S`tadium and explained that there were two series of bonds sold for a total of $12,230,000 and with the adjustments of the RDA budget the total amount of funds available is $16,840,900. He further explained that there should be some anticipation of additional cost between now and the encl of the projecte PAGE FIVE JOINT CITY COIINCIL/REDEVELOPMENT AGENCY STIIDY SESSION FEBRUARY 3~ 1994 Executive Director Molendyk recapped Stadium costs with a total amount of $17,275,000 which shows a potential short fall of $434,100. He explained that there is a cash reserve of $800,000 for Collier Avenue mitiqation which the City can borrow from now and reinstate in Fiscal Year 1994-95. Boardmember Cherveny questioned the projected costs and asked if the $17,275,000 includes the $950,000 for project design. Administrative Services Director Boone explained that the $950,000 has already been paid. Mrs. Cherveny stated that if that is added the total amount, the Stadium costs will be $18,225,000. Boardmember Washburn noted that the City had upped the concession fee, but the City will receive a higher return. Executive Director Molendyk explained that the Council did not have to enter into the Concession Agreement, but the Council felt that by sharing part of the cost the City would get a higher return. He further explained that parking and concession is where the majority of the revenue will come back, and the City will receive a 46~ return on their investment. Boardmember Alonqi stated that it is subject to going up. There was general discussion in regard to the sale of Heritage Beer at the Stadium. Administrative Services Director Boone recapped the Estimated Tax Increment for the Redevelopment Agency. Boardmember Washburn asked if the Projected Tax Increment was a conservative estimate without taking into account new building. Mr. Boone stated that it was conservative and could change and go much higher, received, but he stated that he choose to be conservative in his estimate. Administrative Services Director Boone explained the underwriters estimate for bond debt service and explained that the Board will be refundinq some of the taxable funds. Mr. Boone noted that the City will put up a letter of credit and potentially get a lower interest rate. Administrative Services Director Boone reviewed the release of Interfund Reserves for Future Appropriations and explained the $4,000,000 advance from RDA Area I to RDA Area II. He stated that in 1992 when the bonds were redone, Area I took all the responsibility for the Area III Bond Issue for the Acquisition of the first Lehr option. Mr. Boone explained that the oriqinal long term plan was to sell the land and pay the money back to RDA Area I, this did not happen and will not for a while. He then explained Area I and the cash reserve available, Administrative Services Director Boone noted the projections of revenue and expenditures by each fiscal year. Boardmember Cherveny asked if the City is going in the hole. Mr. Boone explained that at the worst conservative estimates, it is. Executive Director Molendyk explained that if the economy doesn't move and no building is done then the figures would be correct, however by three years from now, it is felt that the tax increment will grow and this estimate is looking at raw land that has not developed; development will create a change that will increase the revenues. gACE ~ix JOINT CLT% COIINCIL/REDEVELOPMEN'A' AGENC% STIID% QESS%ON FEBRUARY 3~ 1994 Boarclmember Cherveny stated that there can be no further RDA projectso Execu~ive Director Molendyk stated that fihere are no RDA funded projects anticipated, but if a user comes in and wants to pledge the money and it is to the benefit of the eommunity, ~hen the tax increment can be pledged to pay backo Executive Direc~or Molendyk explained tha~ this presentation raas staff's recommendation to move the money around in RDA to allocate the funds necessary to move forward. &Ie further explained that in 1996/1997 there will be another opportunity to finance which will solve the problems with the General Fund of the City; and this will be brought to City Council as an agenda item for reappropria~ion of funds. Boardmember Alongi asked what the repayment of the Stadium raill beo Administrative Services Director Boone explained the schedule of payments. ~xecu~ive Director Molendyk explained that rahen the City entered the Stadium project, it was with the knowledge that for the next two or three years RDA funding would stop. He further explained that if the tax increment increases from an upswing in the economy, then the situation could changeo He noted that the only new revenue streams are what have been brought in from economic deveTopment. FIe stated that the City might have to approach this more in a private/public situation, but the City still has to maintain an aggressive economic development program. Boardmember Cherveny asked if the funds to be transferred will be the entire $800,000 from the mitiqation money to the Stadium account. Administrative Services Director Boone stated yes. Administrative Services Director Boone explained the amount that the County is taking from the tax increment. Boardmember Cherveny asked when the bond payments are due. Administrative Services Director Boone stated that they are paid in February and October with the February payment a iittle higher to account for the payment of the principle. Boarc~member Cherveny asked about the delinquency list for the Mello-Roos Bonds. Administrative Services Director Boone explained the process. ADJOURNMEN7° The meeting was adjourned at 3:"' dtespectfully submi~tede ) ~ ~ Adria L. Bryningo eputy C' y Cle~ MINIITES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 31315 CHANEY STREET LARE ELSINORE~ CALIFORNIA TIIESDAY~ FEBRUARY 8~ 1994 •r******~r********aa***ss*fe**~e*r**tsrs~~t************************* CALL TO ORDER The Regular Redevelopment Chairman Winkler at 9:15 p ROLL CALL PRESENT: BOARDMEMBERS: ABSENT: BOARDMEMBERS: Agency Meeting was called to order by .m. ALONGI, CHERVENY~ DOMINGUEZ, WASHBURN, WINKLER NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR Boardmember Alongi indicated that he would be voting No on Item Nos. 4 and 5. Chairman Winkler indicated that he would be voting No on Item No. 7. MOVED BY WASHBURN, SECONDED BY DOMINGUEZ TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: a. Special Redevelopment Agency Meeting - January 20, 1994. b. Regular Redevelopment Agency Meeting - January 25, 1994. 2. Received and ordered filed the Investment Report for December, 1993. 3. Ratified Warrant List for January 31, 1994. 4. Concurred with Council Action to Approve Zone Change 93-6 for the Chaney Street Area; upon a vote of 4 to 1 with Boardmember Alongi casting the dissenting vote. 5. Concurred with Council Action to Adopt the Resolution of Intention for Zone Change and General Plan Amendment Southwest corner Robb Road/Mountain Street; upon a vote of 4 to 1 with Boardmember Alongi casting the dissenting vote. 6. Approved Amendment to Pass Through Agreement between PAGE TWO - REDEVELOPMENT AGENCY MINOTES - FEBRIIARY 8, 1994 Redevelopment Agency Project Area Three and the County of Riverside. 7. Approved Redevelopment Agency Board Compensa~ion for four Meetings per month in the future and retroactive to August, 1993; upon a vote of 4 to 1 with Chairman Winkler casting the dissenting vote. 8. Received and filed report on Status of Loans and Financing for the Redevelopment Agency, as presented during the City Council discussion. POBLIC COMMENTS - NON-AGENDIZED ITEM8 None. ERECIITIVE DIRECTOR~S REPORT None. BOARDMEMBER COMMENTS Boardmember/Councilwoman Cherveny commented on the following: 1) A newspaper article concerning Proposition 172 and public safety, noting that there is some controversy over the use of these funds and what qualify as specified uses. 2) Noted mid-year budget review meeting, stressed that the $1.6 million has been returned to the reserves and will not be used. She further noted that the Stadium costs are now approximately $18.2 million and growing. She suggested that an update on the project be provided at an upcoming meeting. Boardmember/Councilman Alongi commented on the followinge 1) LEAF has the low cost vaccination the 3rd Saturday of each month at the Shelter, between 1:30 p.m. to 4:30 p.m. 2) LEAF Outreach Program at Main Street Park on the fourth Sunday of each month from 10:00 a.m. to 12:00 p.m. for a certificate to have your animal neutered, 3) Responded to a letter from Mr. Eton regarding trash at Grand Ave. and Riverside Drive which is in the County and Mr. Eton should contact Supervisor Buster. 4) Expressed his disappointed regarding the trucking of dirt in the community; it is tearing up the streets and they are not cleaning up after themselves. 5) E~ressed his pride in regard to the entry level housing that he has built. 6) Corrected the Sun Tribune regarding the Amber Ridge Tract and stated that the City is paying the total cost of the sewer from the General Fund. He explained that Boardmember Thoman of EVMWD stated that 20~ of the people will be connecting to the sewer and he stated that EVMWD would not do this project for less than 51~ hook-ups. Mr. Alongi reaffirmed that the City is funding the PAGE THREE - CITY COIINCIL MINOTES - FEBROARY 8~ 1994 entire cost, not the Water District. Ae stated that the Amber Ridge Tract is not in a Redevelopment Area and there are other areas in the Redevelopment Areas who do need sewer. 7) Thanked EVMWD for the use of the facility. 8) Commented regarding the property owners rights on Main Street. He asked how a Barber Shop constitutes retail sales and stated that the Karate School was denied, and another Antique store was approved. He asked where the balance was in regard to retail. He stated that he felt that the entire Ordinance should be thrown out or redone. 9) Reminded the public that there is an election in June and stated that he will be aggressive in the upcoming election. 10) Apologized for his actions at this Council Meeting and stated that it was caused by frustration. He stated that he does have quality ideas, but because of the political atmosphere of the Council which makes its decisions based on vote getting, he has not been able to bring those ideas forward. 11) Stated that he does care about the community and there are people in the community who know how he feels. 12) Explained that he is pro-renter and that he feels that the City has an obligation to supply them with quality housing. He explained that he does not approve of tearing down housing with tax dollars, but rather the tax dollars should be used to create better housing, not tear it down. He explained to Councilman Winkler that not everyone can afford a$200,000 home, and must start somewhere which creates the need for low cost housing and rentals. 13) Objects to the move to the Cultural Center, r~nc? que:.~tions the use of the former Methodist Church for.^<..:cir.gs. He questions the decisions of the Council an3 _s+wat~:~ ::.~at ;:r hoped this June would correct that situati~n. Vice Chairman/Mayor Pro Tem Dominguez commented cn the i.:ll^caing: 1) Thanked the Water District for use of th~i..- facility anc: thanked the Council for the vote to move tc ±he Cu.ltural Center. Boardmember/Mayor Washburn commented on the following: 1) Responded to Letter from Marqe Rieder, noting that the bonds did sell and the Stadium is under construction. 2) Noted the Friends of the Library Fundraiser coordinated by the Storm Baseball Team, and advised that it was very successful and drew approximately $7,500 for the Friends of the Library. 3) Advised taht while the C-1 zoning is in place on Main Street, there is an overlay district also in place. PAGE FOOR - CITY COIINCIL MIN[TTES - FEBRUARY 80 1994 Boardmember/Councilwoman Cherveny thanked the Water District for the use of their facility and for the assistance provided by Miguel Moreno. Chairman/Councilman Winkler commented on the following: 1) The Amber Ridge Project, thanked Boardmember Thoman for his continued efforts to pursue this project and funding. FIe noted that all is moving forward and work should begin on or about March 1, 1994. 2) Multiple-dwelling units and other sub-standard units. Noted comments by Councilman Alongi about getting his seat, stressed that low income housing is Mr. Alongi~s obsession and he has neither the objectivity nor maturity to deal with all of the issues impacting the community. CLOSED SESSION THE REDEVELOPMENT AGENCY MEETING WAS ADJOURNED TO A JOINT CLOSED SESSION WITH THE CITY COUNCIL AT 9:40 P.M. TO DYSCUSS MATTERS OF POTENTIAL LITIGATION. THE REDEVELOPMENT AGENCY MEETING RECONVENED AT 10:05 P.M. NO ACTION TAKEN. MOVED BY WINKLER~ SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 10:06 P.M. A~''~STe ~~'v-6..""'".. ~~ ( ~~~~ VICIr~-Ki15AD, CLERK OF REDEVELOPMENT AGENCY THE BOARD ~ / ~~ IM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY MINUTES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA TOESDAY~ FEBRIIARY 15~ 1994 *********a******t******************e***t*~********a************** CALL TO ORDER The Special Redevelopment Agency Meeting was called to order by Chairman Winkler at 3:04 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Clerk of the Board Kasad. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Manager Best, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. BUSINESS ITEMS 1. Award of Stadium Contracts (F:134.10) a. Outfield Fence - IInited iron Works. Project Manager Young explained the fence and the extensive requirements for footings due to the wind resistance and earthquake standards. b. Change Order No. 3- IInderground Electric - Creative Liqhting. Mr. Young explained that this Change Order is a deductive one based on the ability to value engineering and reduce the overall costs on the contract with Creative Lightinq. c. Chanqe Order No. 3- IInderground Plumbing - J.M. Farnan Co., Inc. Mr. Young advised that the concession area is being approached through a series of Change Orders. He noted that it is still within the budget previously presented. Mr. Younq requested approval of the above mentioned contracts and advised that the contractor is being mobilized to begin work on the fence. He advised that the first level steel is complete over the mid 1/3rd of the Stadium, and they are working to complete the steel in the Clubhouse area this week to allow work to begin inside. He further advised that the 60 foot tower brick work was completed this date. X;e noted that the seats would be installed by March 15th and the fine grading on the playing field is underway, He explained that PAGE TWO - REDE9ELOPMENT AGENCY MYNiJTE~ - FEBRIIARY 150 1994 depending on weather, the field should be in by tfie first week in Marche Executive Director Molendyk added that after discussions with the Water District and the Landscape Ax°chitect, one water meter has been eliminated to cut costs. Boardmember Washburn noted that this chanqe was suggested by the Water District. Mr. Young noted that the Water District has been very helpful in determining proper placement and working within the tight time constraints. Mro Xoung further noted that the contractors are currently working on the steel with two cranes and if necessary will go to foure MOVED BY WASHBURN, SECONDED BY DOMINGUEZ TO AWARD THE STADIUM CONTRACTS AS PRESENTED. ~oardmember Cherveny questioned the ~~net1° effect of the change orders, Mr. %oung advised that the total is still within the budget previously detailed, and there is no increase in these items. Boardmember Cherveny reguested clarification that these items are already included and inquired whether there would be any others. Mr. Younq indicated that there will be others, however, most of them will be within the amount previously discussed. He stressed that the final numbers are not yet knowno Boardmember Cherveny inquired how much of the $400,000 is left. Mr. Young indicated that number is difficult to know at this time due to a series of positive and negative change orderse He indicated that the final costs might be known in a couple of weeks. THE FOREGOING MOTION CARRIED BY A VOTE OF 4 TO 0 WITH BOARDMEMBER ALONG% ABSTAYNING FOR THE FOLLOW%NG APPROVALS. AWARD CONTRACT FOR THE OUTFIELD FENCE TO UNITED IRON WORKS IN THE AMOUNT OF $283,580.OOe APPROVE CHANGE ORDER NO. 3 FOR UNDERGROUND ELECTRIC IN THE AMOUNT OF $30,301.00 F012 CREATIVE LIGHTING INC, APPROVE CHANGE ORDER NO. 3 FOR UNDERGROUND PLUMBING IN THE AMOUNT OF $79,167.00 FOR J.M. FARNAN CO., YNC. ADJOIIRNMENZ' THE SPECIAL REDEVELOPMENT AGENCY MEETING WAS ADJOURNED AT 3:17 P.M. JIM WINKLER, CHAIRMAN Y2EDEVELOPMENT AGENCY AT EST: ~,..~,r~~ ~ VYCKY KASAD, CLERK OF THE BOARD REDEVFI,C~Pi;ENT AGENCY MINIITES SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY~ FEHRIIARY 15~ 1994 ****************a*****s****~~at*******r*~********t********a*****• CALL TO ORDER The Special Joint City Council/Redevelopment Agency Meeting was called to order at 3:16 p.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER~ WASHBURN CLOSED SESSION A. Real Property Negotiations (F:48.1) THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING WAS ADJOURNED TO CLOSED SESSION AT 3:17 P.M. TO DISCUSS REAL PROPERTY NEGOTIATIONS PERTAINING TO LAKE ELSINORE MARINA WEST. THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING WAS RECONVENED AT 3:38 P.M. City Attorney Harper announced that joint action was taken in Closed Session that the City Council will enter into a 45 day escrow to pursue purchase of Elsinore West Marinoide~ending on the ability, at the City's discretion, to finance the project. JOINT SPECIAL Y+IEETING WAS GARY I~WASHBURN, MAYOR CITY CIiFI LAKE ELSINORE ADJOURNED AT •40 . ~-~ JIM WINKLE , CHAIRMAN 12EDEVELOPMENT AGENCY CLERK/CLERK OF THE BOARD PAGE THREE CITY COONCIL/REDEVELOPMENT AGENCY STIIDY SESSION FEBRIIARY 15, 1994 explained that a vote can be written and then publicly read, as long as the name of the voter and who and what they voted for are a matter of public record as the vote is revealed. He further explained that the City is required to keep the audio tapes of each meeting for a period of thirty days and make them accessible to the public. Councilman Alongi asked if the City Policy can supersede the policy set by the Brown Act if it is stronger. City Attorney Harper stated that policy could. He explained that the ability to review tapes is free of charqe to the public, but the City can charge for copies. He stated that broadcasting of ineetings is allowed as long as it does not interfere with the business of the City. Mr. Harper stated that another change which does not affect this City is the requirement to hold any meeting for the City within the jurisdiction, subject to several exceptions such as meetings with an attorney or going to visit another agency's site. City Manager Molendyk clarified that if the City were to have a work session it must be done within the City. City Attorney Harper confirmed they must be held within the City unlpss there is a special reason why it cannot be within the jurisdiction. Mayor Washburn questioned the ability to hold training seminars at locations such as Bear Creek c~ Biq Bear. City Attorney Harper stated that if it was sponsored by the League of California Cities or another agency then there would be no problem, but if it were sponsored by the City thr,:~ ifi. would have to be held in the City. City Attorney Harper noted that the Agenda still must be available 72 hours in advance of a meeting and that any item which must be added later is required to have a four-fifths vote. He explained that the item added must have an immediate need for action by City Council and the need arose after the Agenda was posted. He noted that closed sessions must be listed on the Agenda with a brief description of the subject and the results of the closed session and the vote must be disclosed to the public. Mr. Harper explained that the Public is to be allowed input on any item ard that would include work shops and study sessions as well as Council and Redevelopment Agency meetings. He suggested that on work shops and study sessions that it be acknowledged that no action will be taken. He explained that if the Public questions Council at a meeting they are allowed to respond or to ask staff for clarification, but the question cannot be discussed nor any action taken. City Attorney Harper explained that there are some changes in the requirements for Public Hearings and definitions for pending litigations whicfi will be dealt with on a staff level. He clarified the procedures for discussion of litiqation. Councilman Alongi asked where the closed sessions will be held in the new buildinge City Manager Molendyk stated that they would be held in the corner room in the front of the building. City Attorney Harper explained that closed sessions relating to employees is different since the employee must be noticed PAGE FOIIR CITY COIINCIL/REDEVELOPMENT AGENCY STQDY SESSION k'EBRIIARY 15e 1994 and apprised of his right to a public hearing as opposed to a closed session and if that procedure is not followed, then any decision made is null and void. Councilwoman Cherveny asked if the closed session were ira regard to personnel action, would it be prudent to take minutes of those actions. City Attorney Harper stated that it would depend upon the employee and what disciplinary action was discussed, He gave an overview of personnel procedures. BY DOMYNGUEZ AND CARR%ED BY UNANIMOUS CON MOVED BY CHERVENY SECONDED MIN[JTES CITY COONCIL/REDEVELOPMENT AGENCY 3TUDY SESSION CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY~ FEBRIIARY 15e 1994 ****r*re,t**tr~,t***s***te**,k********************~******t*,t******~r,t• CALL TO ORDER Mayor Washburn called the meeting to order at 3:40 p.m. DISCUSSION ITEM 1. Ubdate on Brown Act Revisions. (F:92.1)(X:40.2) City Manager Molendyk explained that recently the City Clerk and the Assistant City Manager attended a work shop regarding the Brown Act, and as a result asked the City Attorney to schedule a Study Session with Council to review the changes. City Attorney Harper explained that the changes to Council are not that substantial, but there have been a significant changes that will affect staff; and the action required by the Brown Act will require more staff time. He stated that it will require Council and staff to consider issues in advance with a greater lead time. City Attorney Harper reviewed the basic changes made in the Brown Act that pertain to the City Council and the Redevelopment Agency and explained that the definition of legislative body has been changed to include any commission which includes a quorum of the City Council. This clarifies the fact that any standing committee is subject to the Brown Act and that means any commission or standing committee appointed by the Council or receiving funds from the City with a member of Council sitting on the board or committee is subject to posting notices and meetings are open to the public. There was general discussion in regard to a member of Council sitting on another committee and whether it was subject to the Brown Act. City Attorney Harper explained that if the committee is not governed by the Council then it is not the responsibility of the City to follow the Brown Act for that committee. Ae further explained that there can be a short term Ad Hoc Committee, appointed by Council, which would not fall under the Brown Act. City Manager Molendyk stated that the Lake Advisory Committee is an Ad Hoc Committee at this time, but it miqht be changed by Council, in the future to become a standing committee. He noted that the Council might want to consider combining the Design Review Committee with the Planning Commission due to the changes in the Brown Act. Mr. Molendyk suggested that the Planning Commission might be more objective in regard to projects, they meet on a bimonthly basis and have a good attendance, as well as the fact that the Council does not sit on that board. City Manager Molendyk stated that the DRC has not been following the original desiqn and intent of the which was to be an old and quaint aura for the Downtown District. Mayor Washburn stated that the reason the committee was formed for Design Review was to make the process faster and easier and to represent the Downtown Area and separate it from the rest of the community. PAGE TWO CYTY COUNCYL/REDEVELOPMENT AGENCY STUDY SESSION FEBRIIARY 15s 1994 City Manager Molendyk s~ated fhat he felt that the reason for the committee was to be more sensitive to the needs and design of the area and to encourage people to conform. Councilman Alongi stated that the Planning Commission should not have a problem with the Downtown District, since there is a guideline to follow regarding the design requirements. Councilman Alongi stated that he would like to see someone other than Council be on the Nuisance Abatement Committee. He explained that there is still the problem with the appeaZ of decisions, because the person is before the same Councilman that previously considered his project. Councilmaxa Dominguez suggested that possibly the Nuisance Aba~ement Committee could be made up of people sucfi as contractors and buildersa City Manager D'Iolendyk stated that the Brown Act was done to be sure that the public gets all the information in a professional way. Iie explained that now would be an ideal time ~o review the agencla format and pointed out the difficulty of doing a verbal report. He explained that it is difficult to explain this to the press. He asked that a Council Policy be developed to address format and deadlinese City Attorney Harper stated that there has to be a brie£ description of the items which appear on the Agenda. He explained that a one word or sentence title followed by verbal report is not adequate. He stated that there must be a brief description of the items which appear on the aqenda so that the public will know what the discussion is about. City Manager Molendyk explained that it is legal for staff to sit with two Councilmembers at a time to supply information regarding the agenda itemso but that it was not legal for members of Council to ~alk to other members to try to influence decisions. City Attorney Harper noted that one of the changes applies to newly elected Councilmembers and that prior to taking the oath, ~hey will still fall under the Brown Acto City Attorney Harper explained that serial voting is strictly prohibited, and the City Manager or one of Council cannot contact Councilmembers and explain an issue and aslc how they would vote and then use that information ~o make a decision. City Attorney Harper e~lained that the changes in the meeting requirements do not preclucle members of Council from talking to the public or each other as individuals. He stated that it is still possible to attend conferences, although you cannot talk about City business. Mr. %iarper explained that all the changes are really a codification of the legal opinions that have been reached in the past and this is just a formal action ~o make the legal decisions a part of the official Brown Act. City Attorney Harper noted that Council is precluded from ~aking a secret ballot. Yie explained that no action may be taken by secret ballot. All votes must be public. Mr. Harper MINUTES REGULAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE, CALIFORNIA TUESDAY~ FEBRIIARY 22~ 1994 *******t**s********s*******r*+t**t***************r*****r*******ttr CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 9:30 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Acting Leqal Counsel Montgomery, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, Special Projects Coordinator Wood, City Treasurer Pape and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR MOVED BY CHERVENY, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Redevelopment Agency Meeting - February 1, 1994. b. Joint Study Session with City Council - February 3, 1994. c. Regular Redevelopment Agency Meeting - February 8, 1994. 2. Rati£ied Warrant List for February 15, 1994. (F:12.3) 3. Approved Final Change Order No. 2 for San Jacinto River Channel Improvements. (F:156.2) PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. EXECUTIVE DIRECTOR'S REPORT Executive Director Molendyk introduced Captain Randall Yankee to the Council and the Community, noting that he is the new Lake Elsinore Station Sheriff's Captain. BOARDMEMBER COMMENTS Boardmember/Councilwoman Cherveny commented on the following: 1) Noted that the workmanship on the Cultural Center is very PAGE TWO - REDEnELOPMENT AGENCX MINIITES - FEBROARY 22~ 1994 nice and for the amount of expendi~ures looks good. She looked forward to the next phase, noting that she is still a bit nervous with the building, 2) Wished Councilman Alongi a Happy 58th Birthday. Boardmember/Mayor Washburn commented on the following: 1) Received a message from Elsinore High School Student Cassie Frash that she has raised the best pig and is willing to sell it for $2.50 per pound. Interested parties should contact the City Clerk for a phone number. 2) Announced that Student Government Day will be held on March 8, 1994, and cletailed the program. Vice Chairman/Mayor Pro Tem Dominguez commente3 on the following: 1) Noted the Birthday of the Father of our Country George Washington and quoted him saying 11Government is fiorce and politicians are elected to enforce". Chairman/Councilman Winkler commented on the following: 1) Commended Shane Mitchell for his accomplishment in BM7{ racing. 2) Wished Councilman Alongi a Happy Birthday. Boardmember/Councilman Alongi commented on the following: 1) Thanked Dr. Sutton £or his letter concerning Water Treatment. 2) Noted le~ter from Jerry Stewart and suggested more sensitivity in givinq parking ticlcets. He also noted that the area is confusing in that two signs in the area are in conflict. 3) Reported on meals supplied by H.O.P.E. for the month of January which fed 152 families. He stressed that all contributions to H,O.P.E. go directly to providing food and all workers are volunteers. 4) Noted that at many locations trash is not being picked up because of delinquent bills. He suggested that an alternate way to collect should be devisecl, which would allow for the trash to be collected. He stressed the potential for rats and other vermin when trash is left azncollected. 5) Advised that he has received calls concerning the July 4th event. stressed the need to maintain an event at Swick-Matich field that will remain at no cost for those unable to afford to attend tfie event at the Stadium. 6) Noted a letter to the editor from Pamela Morgan and stressed the importance og presenting correct facts. He stressed that he is not against the ball field, but he is against the way it is beinq financed. He further stressed that he would agree that the Community deserves a~eam, a clean la-ce, ~heaters, ska~ing rinks, etc. PAGE THREE - REDEVELOPMENT AGENCY MINIITES - FEBRIIARY 22~ 1994 CLOSED SESSION None. MOVED BY WASHBURN, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 9:44 P.M. ~ ^ JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY A TEST: ~ VICKI ItA 'AD, CLERK OF THE BOARD REDEVELOPMENT AGENCY MIN[TTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 N. MAIN STREET LARE ELSINOREe CALIFORNIA TOESDAY~ MARCS 8~ 1994 aa**,t**,ta*s*s****t*r*s*****r*tt**s***e*tt,t*r****,e******a***r***t*tt**r CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 9:40 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WASHBURN~ WINKLER ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Iiarper, Administrative Services Director Boone, Community Development Manager Shear, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PUBLIC COMMENTS - AGENDIZED ITEMS None Requested. DOMINGUEZ LEFT THE MEETING AT 9:41 P.M. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Ytem No. 4 MOVED BY WASHBURN, SECONDED BY ALONGI AND CARRIED BY A VOTE OF 4 TO 0 WITH DOMINGUEZ ABSENT TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1, The following Minutes were approved: (F:134.3) a. Special Redevelopment Agency Meeting - February 15, 1994. b. Joint Special Redevelopment Aqency/City Council Meetinq - February 15, 1994. c. Joint Study Session with City Council - February 15, 1994. d. Regular Redevelopment Agency Meeting - February 22, 1994. 2. Received and ordered filed the Investment Report for January, 1994. (F:12.5) 3. Ratified Warrant List for February 28, 1994. (F:12.3) 5. Approved the purchase of Diamond Drive Freeway and Intersection signs from Safeway Sign Company in the amount of $12,891.00 through Lake Elsinore's current low bid contract, Signs Plus Inc. (F:148.1)(X:134.10) PAGE TWO - REDEVELOPMENT AGENCY MINQTES - MARCH 8~ 1994 6. Accepted Notice of Completion for ~he San Jacinto River Channel Ymprovements from American Contracting %nc. (F:156.2) ETEM PIILLED FROM CONSENT CAY~ENDAR 4. Award of Contract for Mission Trail/Malaga Road Yntersection Imbrovement Proiect. (F:156.2) Boardmember Alongi questioned this contract and requested clarification that ~he theater was to pay for the widening of Malaga Road. He further questioned if this was a combined project of the ball field and the Stadium. Boardmember Washburn commented that both facilities will use the improved intersection. Boardmember Alongi stressed that the developer of the theater did agree to fund the widening of Malaga; and he suggested that some kind of credit be given ~o the Redevelopment Agency. BOARDMEMBER RETURNED AT 9:43 P.M. Administrative Services ~irector Boone cYarified that Camelot Properties had agreed to make improvements and allocated $400,000. He further clarifiecl that there is also an allowance of $375,000 in the Stadium fund. He indicated that there was the possibility of a credit or a changes that the funds would not all be utilized. Boardmember Alongi inquired who paid for the house on the corner at this location. Mr. Boone indicated that the Redevelopment Agency paid for it based on an escrow agreement to do so. ~oardmember Alongi inquired whether a request had been submitted to the County for approval of this project. Public Services Director Tecca indicated that the plans were submitted and have already received approval. MOVED ~Y ALONG2, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO AWARD THE CONTRACT FOR MISSION TRAIL/MALAGA ROAD INTERSECTIOIS IMPR0~7EMENTS TO R.J. NOBLE COMPANY,IN THE AMOUNT OF $407,366.05e POBLIC COMMENT~ - NON-RGENDY2ED ITEMS None. EXECIITYVE DIRECTORaS REPORT Boardmember/Councilwoman Cherveny commented on the following: 1) Thanlced the Students for their participation in Students in Government Day, noting that it was encouraging to see youth participation in the Communityo Boardmember/Mayor Washburn commented on the followinge 1) Concurred that it raas great to have the students participate. He eacpressed hope that other cities have such a program. EAGE THREE - REDEVELOPMENT AGENCY MIN[TTES - MARCH Ss 1994 Boardmember/Mayor Pro Tem Dominguez commented on the £ollowinqs 1) Thanked the students for their participation. 2) Announced that there will be an Open House at the Stadium on Sunday, March 13, 1994 from 11 a.m. to 4 p.m. Boardmember/Councilman Alongi commented on the following: 1) Addressed Mike Hendrix on Letter to the Editor concerning Councilman Alongi; countering that he was appalled that Mr. Hendrix would write such a letter. Boardmember/Mayor Washburn commented on the follo~aing: 2) Addressed interruption in sound system cause~ by Citizens Band Radio and noted that he believes it to be Mr. Ace Vallejos. He requested that the meeting ta.pes be submitted to F.C.C. for follow-up; as he feels a dirty radio is involved. Boardmember/Councilman Alongi commented on the followiny: 2) Further addressed the letter from Mr. Hendrix. 3) Addressed the Sun Tribune, noting the larqe amount of writing that has been afforded him. He indicated that the rumors are unfounded and he could care less if Mr. Hand is in the City or not. He offered to debate the entire staff of the Sun-Tribune on any issue and pay for the necessary time on King Video Channel 3. 4) Regarding the Baseball Field, he stressed that the financing method is his concern. He indicated that in his opinion the team owner Mr. Stickney owe the City Manager and the Mayor a public apology. He stressed the ongoing efforts of staff to make the project work. 5) Provided a monthly report on H.O.P.E. noting that 498 people had been served in February. He stressed the volunteer efforts of this organization. 6) Appreciated opportunity to work with the Students. 7) Announced that the Habitat for Humanity now has a lot in Lake Elsinore and will soon be submitting plans for 111 N. Langstaff. He encouraqed support of the efforts of this organization. BOARDMEMBER COMMENTS None. CLOSED SE3SION THE REDEVELOPMENT AGENCY MEETING WAS ADJOURNED TO A JOINT CLOSED SESSION WITH TAE CITY COUNCIL AT 9:59 P.M. TO DISCUSS PROPERTY ACQtTISITION AND LITIGATION CONCERNING O.M.G. AND FORD CONSUMER CREDLT. THE REDEVELOPMENT AGENCY MEETING RECONVENED AT 10:40 P.M. NO ACTION TAKEN. PAGE FOIIR - REDEVELOPMENT AGENCY MINUTES - MARCH 8' 1994 MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOU5 VOTE TO ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 10:41 P.M. TO WEDNESDAY, MARCH 9~ 1994, AT 1:30 P.M. ~ JIM WINKLER, C IRMAN REDEVELOPMENT AGENCY AT ST; ~ VICKI KASAD, CL~' OF THE BOARD REDEVEI,n2I"?ENT AGENCY MINOTES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA WEDNESDAY~ MARCH 9~ 1994 •ft********+~**r*********,es*ttr*t**t*itw**t*************r*s*,r**r***• CALL TO ORDER The Special Redevelopment Agency Meeting was called to order by Chairman Winkler at 1:31 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Manager of Special Projects Watenpaugh, Administrative Services Director Boone, Public Services Director Tecca, Community Services Director Sapp, Special Projects Coodinator Wood and Deputy Clerk of the Board Bryning. BIISINESS ITSMS 1. Undate on Municival Stadium Proiect. Dan Young, Young Investment Group, explained that as of this date all the steel structure will soon be complete; and within the next few days the roof deck will be placed on the second story and following that the permanent or qreen roof will be place and then the interior will be addressed. He explained that the masonery contractor is 85~ complete and when the steel is finished he will be in the stage of completing the project. Mr. Young explained that due to rain days the infield was delayed and now it is in the fertilizer stage and the sod will be layed by the 15th of this month. He explained that they are as near to schedule as possible and will be able to give an exact time schedule by the end of the month. He commented that all the seats are in and set to go for March 13; and the first week of April the final cap will go on the parking lot. Mr. Young explained that the field lights will start installation on April 1, and he invited Council to view the promadade and the wonderful impression that it qives to the enterance of the stadium. Executive Director Molendyk advised that on March 13, there will be an open house and there has been some concern regarding the insurance, which the City is resolving. He further stated that on March 13, the people who attend will not be allowed in areas were Birtcher Construction considers not safe for the public. He stated that on April 6, the Boosters Club is planning a dinner at the Community Center to welcome the team to Lake Elsinore; and a meeting regarding Opening Day, April 15, will be held tomorrow to set up what will happen. He explained that there will be a study session on March 10, to discuss the odor from the Lake and there will be a spraying for misquitos and midges on Thursday and Friday. There will be another spray for misquitos the morning of Opening Day. Award of Stadium Contracts. a. Operations Manaaement and Maintenance - Spectrum Grou~. PAGE TWO - SPECIAL REDEVELOPMENT AGENCY MIN[JTES - MARCH 9~ 1994 ~.x.ecut~-a~ 9~itE~~.t~:r M~ ieo~hyr, erK;:»,rieh t.ta»t vvpr t:txe J.a~:t six months he has taken proposals Prom three diPPerent management firms, as well as staff and the total based on the private firms is around a million and a half dollars plus part of the gate. Staff estimated, for operations, at about a million and a half to a million-seven. He stated that allowing the fact that the statium is being built and now the best way to approach this is throuqh a contractural arrangement. He further explained that it is necessary to start maintenance within 30 days and allowing for that fact, there is no way that he has the time to follow the governmental rules to recruite and interview. Mr. Molendy recommends the Spectrum Group which consists of Mr. Young, Mr. Myers, Larry Randal and Bill Harper who is familiar with the management of baseball stadiums. The contract is written around the requirements and obligations the City has with the team which says that for the 68 home games the City must provide maintenance, building maintenance, security and parking. Mr. Molendyk then described the proposed private security. Traffic control and maintenance would also be contracted out. He stated that there should be no major capital improvements the first few years, and after the first few years the City will know where it stands. He explained that there is still the purchase of the mowers, drags, and other equipment for maintenance of the field; and noted that there might be the possibily of leasing equipment. Boardmember Cherveny asked if the City went to bid on this contract. Executive Director Molendyk stated that three proposals were considered from management firms. Boardmember Washburn explained that some teams do manage the stadiums, but it was felt that this would not be appropriate for our City. Executive Director Molendyk also explained that professional services are negotiated and they are not put out to bid. He explained that they will be subcontracting some of the work and the City has encouraged them to hire local firms. Boardmember Cherveny asked if the contract will have a cost breakdown. She noted that all it states is that it is for 68 days of baseball. Mr. Young explained that under the contract this is a 365 day a year program. Therefore they will not charge for showing up for concerts. He explained that they would be submitting a budget for the concerts, but the management and building maintenance is for 365 days a year. Executive Director Molendyk explained that the local High School is proposing to have their graduation at the Stadium and if it costs $6,000 then that is what the City will bill the user. He further explained that in the future, to lower costs, the City will try to develop a relationship with someone like World Class Productions who would promote the concerts and the cost of the consert would be factored into the cost of the tickets. Boardmember Cherveny asked if Spectrum Group managed any other facility. Mr. Young stated that they have not managed any other facility. She stated that the reason she is asking is because the contract is being awarded for a three year period and under the circumstances it might be wiser to set this for a one year contract. PAGE TffitEE - SPECIAL REDEVELOPMENT AGENCY MINIITES - MARCH 9~ 1994 Executive Director Molendyk explained that the finer points can be negotiated at the time of the contract but this is for the letter of intent, but he would see that just as any other contract the City has for services, if the company does not perform to the standard expected then the City can give 30 days notice. He stated that consisdering the necessity of staffing for thier company they need a 3 year contract to present to their employees. Mr. Molendyk explained that the City is trying to privatize the Stadium to keep the costs down. He stated that most of the other stadiums are run by their own staff and operate at a loss which this City is trying to avoid. Mr. Young stated that during thier investigation of other stadiums they checked out the different maintenance and upkeep and proposed an amount which is competitive. Executive Director Molendyk e~lained that if the management team cannot perform then the City has two options. The City either allows the management team to hire other subcontractors or the City gets a new management team. Mr. Young explained that if the management team is not doing their job then the contract will be severed, but the quarantee of a good job is the fact that several of the team are making carreer decisions which is why thier company is asking for a three year contract. Boardmember Cherveny asked if there were any numbers regarding the cost of operations from Rancho Cucamonga. Manager of Special Projects Watenpaugh explained that for Fiscal Year 1995/96 it was 1.4 million dollars. Boardmember Cherveny asked where the money would come from for the retainer. Executive Director Molendyk explained that the funds would come from the RDA and City reserves. He explained that this will be explained in the next report for revenue in and revenue out. Boardmember Alongi stated that he had a concern with the portion of the contract which allows for an increase in annual cost and inflation with no cap on the amount. He stated that he would like to see a section which reads "not to exceed" included. Mr. Young stated that he would address this. Boardmember Alongi questioned the $50,000 for equipment and if the equipment will be leased. Mr. Young stated that this has not be decided on, but if the equipment is leased then the $50,000 will not be needed. Executive Director Molendyk explained that if the lease of the equipment comes to $50,000 or so then it is not cost effective because once the City buys the equipment, then it belongs to the City and if that cost is $50,000 then we know that its ours. The lease of the equipment will depend upon the cost. Boardmember Alongi asked if the budqet proposal was for 1.6 million dollars, and questioned the breakdown of the funds. Executive Director Molendyk explained that the funds will cover building maintenance, maintaining the fields and landscaping which will be year round and the 68 games will require parking and security. PAGS FOIIR - SPECIAL REDEVELOPMENT AGENCY MINIITES - MARCH 9~ 1994 Boardmember Alongi referred to page one of the contract which states "that the plan is based on a 68 baseball event schedule for the annual operating period of of April 1 through March 31. To the extent additional events are added during the year, a detailed event cost will be submitted within 30 days of notification and description". He stated that this means, to him, that the fee is for the 68 games and any other event will cost the City. Mr. Young explained that in the final contract it is for the full 365 days for the manaqement. He cited the 4th of July concert, noting that the extra security, clean-up and parking is over and above the management. Boardmember Alongi stated that since this is a new facility and the City cannot know what type of problems can arise, he explained that he would like to see at least one dedicated officer present in the begininq. Executive Director Molendyk explained that for the first few games there will be extra security provided and there has been discussion in regard to haveing one or two units present when the stadium is filling to be visible. Mr. Young stated that at the next meeting security will be discussed and they will show how the security will be handled in the begining of the season. Mr. Molendyk explained that the officers would be contracted by the City and this would not be part of the management contract. Councilman Alongi stated that he would like to see the management implelment use of local people and especially use High School students. Mr. Young stated that he wished to assure Council that this is important to thier team and stated that this is their committment. Executive Director Molendyk explained that if the security firm is located in Santa Ana, they will hire locally, since the persons who work for them on this project will not want to drive from Santa Ana to Lake Elsinore, and stressed there will be opportunity to hire from the local area. Mr. Young explained that they are trying to work with the team and concessionaire to hire local people. Boardmember Alongi asked how long the baseball season runs. Mr. Young stated that it was from April 15, to September 3. He stated that the type of jobs available for the youth can be from usher, clean-up, score-keeper, etc. Executive Director Molendyk explained that this will entail a part time job for the kids and open up lots of opportunties. Executive Director Molendyk asked when they will start operations assuming this is approved. Mr. Young stated that if their letter of intent is approved, they are ready to begin now. MOVED BY WASHBURN, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE SPECTRUM GROUP LETTER OF INTENT TO PROVIDE OPERATIONS AND MAINTENANCE SERVICES FOR THE LAKE ELSINORE DIAMOND FROM APRIL 1, 1994, TO MARCH 31, 1997, FOR A FIXED FEE OF $600,000 PLUS AN ANNUAL COST OF LIVING ESCALATOR AND AUTHORIZE THE PAYMENT OF A$50,000 RETAINER FOR THE PURCIiASE OF BUILDING AND FIELD MAINTENANCE SUPPLIES AND MATERIAL. MOVED BY WASHBURN~ SECONDED BY DOMINGUEZ TO APPROVE THE FOLLOWING CONTRACTS FOR THE STADIUM PROJECT: PAGB FIVE - SPECIAL REDEVELOPMENT AGENCY MINDTES - MARCH 9~ 1994 b. c. d. e. Brian Myers recommends that the Signage and Graphics be awarded to Brilliant Signs, Inc. in the amount of $108,050; the Building and Field Staking Services be awarded to Hunsaker and Associates in the amount of $31,500; Miscellaneous field and building soils inspection be awarded to Pacific Soils in the amount of $99,640; and authoriization of purchase orders for furniture, fixtureS and equipment. Mr. Myers explained that the request for purchase orders are for the miscellaneous items that must be purchased, such as benches for the dug-outs, flags, alarm system, turn stiles, T.V. monitors etc. He stated that all of these thinqs are in the budget, but he must now have the purchase orders to purchase them. Boardmember Alongi asked what the score board would look like. Mr. Myers stated that it would be a part of the wall and will be hand operated to follow the theme of the park. THE FOREGOING MOTION WAS APPROVED BY UNANIMOUS VOTE. ADJOIIRNMENT MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE SPECIAL REDEVELOPMENT AGENCY MEETING AT 2:25 P.M. JIM WI ER, C IRMAN LAKE ELSINORE REDEVE OPMENT AGENCY Respectfully submitted, A 1JJV1• • '~~~~\~ VICKI KASAD, CLERK OF THE BOARD MINUTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 N. MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY, MARCH 22, 1994 aa~*sstea*,t**ft**,t******r*rrer*r~*~,t**r,t********ttta************tt*e• CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 9:40 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGY~ CHERVENY, DOMINGUEZ, WASHBURN~ WINKLER ABSENT: BOARDMEMBERS: NONE Also present weree Executive Director Molendyk, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PIIHLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following items were pulled from the Consent Calendar for further discussion and consideration: Ytem Nos. 2 and 3. MOVED BY CHERVENY, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Aqency Meeting - March 8, 1994. b. Special Redevelopment Agency Meeting - March 9, 1994. ITEMS PIILLED FRON! CONSENT CALENDAR 2. Warrant List - March 16, 1994. (F:12.5) Boardmember Cherveny questioned warrant no. 3952 to Camelot Properties. Administrative Services Director Boone indicated that this was a progress payment for Phase two of the Disposition and Development Agreement, and clarified the phasing. Boardmember Cherveny questioned the payment to Young Investment Group for $91,485. Mr. Boone indicated that this was payment for project management for the Stadium construction. Mrs. Cherveny inquired whether this included the $50,000 relating to the Letter of Intent. Mr. Boone indicated that the $50,000 was not included. PAGE TWO ~ REDEVELOPMENT ~GENCY MIN[TTES - MARCH 220 1994 MOVED BY WASHBURN, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO RATIFY THE WARRANT LIST AS PRESENTED. 3. Low Interest - Home Improvement Loan Proaram - lst Trust Bank - Resolu~ion No. RDA 94-1. (F:87.1) Boardmember Cherveny questioned the possibility of a 15 year term on the loans and whether the rate could be fixed. Administrative Services Director Boone indicated that the Bank would entertain a 15 year term, but only at a floating rate. He indicated ~hat he was no~ certain what the starting rate would bee ]Mrs. Cherveny stressed her interest in getting the payment down as much as possible. ~oardmember pominguez suggested that with xegard to permissible uses, the staff should recommend needed improvements for each project to show the most impact for the investment. Executive Director Molendyk indicated that this would be handled administratively. Mr. Boone clarified further. Boardmember Alongi questioned the 15 year term. Mr. Boone clarified that the Bank is agreeable to the 15 year term at a floating interest rate. Boardmember Alongi noted prior discussions and indicated that smoke alarms were to be deleted from the impermissible uses list. Mr. Boone indicated that this could be added to the program. Boardmember Alongi stressed the importance of regulating the program since the City is guaranteeing the loan. He questioned why burglar alarms were not allowed. He also suggested the inclusion of rental properties in the program, noting that it would provide an opportunity for improvement a possibly improved tenantse Administrative Services Director Boone clarified that this is intended ~o be a pilot program for owner occupied single family residential homes. Boardmember Alonqi stressed that whoever is looking for a better place to live should have the opportunity whether they be homeowners or renterse Mr. Boone further clarified that this pilot program could be expanded when it is reviewed. MOVED BY DOMINGUEZ, SECONDED BY CHERVENY TO ADOPT RESOLUTION NO. RDA 94-1. RESOLUTION NO. RDA 94-1 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CYTY OF LAKE ELSINORE, CALIFORNIA, APPROVING A GUARANTEE TO REPAY DELINQUENT LOANS OF 1ST TRUST BANK, LOW INTEREST HOME IMPROVEMENT LOAN PROGRANY. IT WAS NOTED THE ITEM NO. 8 OF THE CYTY COUNCIL AGENDA WAS ALSO APPROVED. PAGE THREE - REDEVELOPMENT AGENCY MINIITES - MARCH 22~ 1994 PIIBLIC COMMENTS - NON-AGENDIZED ITEMS Tom Hundshamer, President, Lake Elsinore Valley Chamber of Commerce, noted that the next Mixer would be held at the Outlet Center on March 24th. He advised that the Chamber has formed a new Committee, named "Save our Lake", aimed at saving the recreation potential for this year. Peter Dawson, 18010 Grand Avenue, noted his disappointment with the vote against buying chemicals for treatment of the Lake. He stressed the importance of doing something to protect the communitye He further stressed that the first holiday for activities will be Easter in two weeks, and noted that the Lake will be green for that holiday. YIe stressed the impact of this non-action on local revenue, income, activities, etc. Richard Bullard, 359 Avenue 2, noted his surprise with Item No. 33 on this agenda. He reminded the Council that the Chamber does hold a Conditional Use Permit for the Rodeo Grounds which is subject to annual review. He stressed the conditions of that C.U.P. He also noted the finances of the Chamber of Commerce. Jolinda Moire, Manager of Briarwood Mobile Home Park, expressed concern with the waiver of fees for St. Andrews Church and questioned why they were not requesting waivers from the City of Temecula. She further commented on crime in the vicinity of Briarwood Mobile Home Park and stressed the importance of keeping dollars in the community to clean up the problems. E%ECUTIVE DIRECTOR~S REPORT Executive Director Molendyk commented that he had participated as 11Principal for a Day" at Machado School and noted that it was an interesting experience. BOARDMEMBER COMMENTS Boardmember/Councilwoman Cherveny commented on the following: 2) Questioned the bridge on Lakeshore Drive near Vons and when it will be replaced. Public Services Director Tecca noted the lag time for this project due to environmental requirements and the review required by a number of agencies. He explained that final approvals were obtained in late February and the next step is to acquire the necessary right-of-way. Ae advised that bidding should occur in late May or early June. Mrs. Cherveny inquired whether funds were available for the bridge. Mr. Tecca indicated that the current budqet has funds to start the project, and progress payments will be allowed. He noted that ultimately the costs will be borne 80o by the Federal Program and 20~ by the City. Mr. Boone concurred that enough funds were retained in the budget to get the bridge started. 3) Requested an update and opportunity to meet the new public safety liaison. Executive Director Molendyk indicated that person was Beth Arterberry and a meeting would be scheduled soon. PAGE FOIIR - REDE9ELOPMENT AGENCY M%N[JTES - MARC$ 22, 1994 4) Requested that staff pursue a fence at Swick Matich field. 5) Yndicated that she believes the Council is putting forth its best efforts on the Lake. She stressed that $120,000 will not solve the problems. She noted that she is happier to see the Council working with ~he Water District on this matter, and stressed the importance of this cooperationo 6) The 50$ waiver of fees, noting that 50$ of the proceeds will be going to HoO.P.E. for use in this communityo Boardmember/Mayor Washburn commented on the following: 1) Provision of material to City Attorney on Housing and Density Legislation. Would like to see City support this legislation. 2) Participation in 11Principal for a Day" at Temescal High School. Noted it was a good opportunity to see the functions within the school. 3) Participation in the Chamberas Save our Lake Committee, noting participation by Mr. Laughlin, Mark Dennis and two Water Board members as well. Boardraember/Councilman Alongi commented on the followinge 1) Reminded community of L.E.A.F. vaccination clinics and other programs. 2) Concurred with suppor~ of Church waiver of fees and stressed the services provided by H.O.P.Ea 3) Addressed the Mayor, justifying his vote on the Lake Treatmen~. He indicated that he would support the money for the approach that will do the job. He expressed hope that the Water District will take responsibility for the wa~ere 4) Advised that he spen~ ~ime at Ortega Continuation School as part of the 10Principal for a Day'° program. Expressed sympathy for parents having difficulty dealing with their children°s problems noting his own experiences. Iie suggested that the local businesses assist these students by offering part time jobs to them. He stressed the need to convince them that the answer is not drugs or alcohol. 5) Low Income Housing, discussed misconcep~ion of who low income people are. Yie detailed the income levels which are classified low income, noting that many City employees, school district employees and others fall into this group. He stressed that most are harcl working people who need quality housing. Chairman/Councilman Winkler commented on the following: 1) Explained that he is not running for City Council and there~Fore he will be addressing issues which he feels are PAGE FIVE - REDEVELOPMENT AGENCY MIN[JTES - MARCH 22e 1994 most important to him. He stated that the crime problems are not just the responsibility of the Council, but of the entire community. Mr. Winkler explained that there is always a need for more police officers, but that is not the only answer; it is the entire community working together to make the change. He stated that he has seen the community pull together in the last decade to make changes and they have been very effective. He asked that the public again pull together to make changes in the way of looking at and handling crime in the City. CLOSED ~ESSION THE REDEVELOPMENT AGENCY MEETING WAS ADJOURNED TO A JOINT CLOSED SESSION WITH THE CITY COUNCIL AT 10:25 P.M. TO DISCUSS PROPERTY ACQUISITION FOR ELSINORE WEST MARINA AND LYTLE CREEK PARTNERS AND POTENTIAL LITIGATION THE REDEVELOPMENT AGENCY MEETING WAS RECONVENED AT 10:45 P.M. WITH THE FOLLOWING ACTION: MOVED BY WASHBURN, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADD TWO DEED ACCEPTANCES TO THE AGENDA. MOVED BY WASHBURN, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ACCEPT GRANT DEEDS FROM RAMIREZ AND FROM FORD CONSUMER CREDIT. MOVED BY ALONGI~ SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 10:46 P.M. ~ / A TEST: ~~~IAA~l/.~U~ VICKY KASAD, CLsRK OF THE BOARD REDEVELOPME.T.~'_' AGENCY JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY MINQTES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE~ CALIFORNIA MONDAYe APRIL 4, 1994 s+t*e******s*a***,t**ss*aa***e************,t*,t********r**r*,t*,-**rrr• CALL TO ORDER Chairman Winkler called the Special Redevelopment Agency Meeting to order at 3:58 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Manager of Special Projects Watenpaugh, Administrative Services Director Boone, Public Services Director Tecca, Acting Chief Building Official Russell, Special Projects Coordinator Wood and Clerk of the Board Kasad. BIISINESS ITEMS 1. Stadium Items. (F:134.10) a) Parkina Lot Improvements. Executive Director Molendyk noted that there are twelve days until the stadium opens and he explained that in the master plan lot "C" is designated as a temporary parking lot. He also explained the alternates that are possible for that parking facility. Chairman Winkler commented that for opening day it would not be an issue, but over the long run he felt that it would detract from the future events. He recommended that the Board consider Alternate No. 1 to maintain the quality of the facility. Boardmember Washburn commented that he had stopped at the Padre Stadium in Chandler, Arizona and stated that in the parking area for exclusive seating was paved and the general parking was on grass. He indicated that it kept down the dust and is an alternative. He inquired if the base could be placed and rolled now, with the asphalt placed at a later date. Brian Myers explained the activities area which would never be paved because of different types of activities. He stated that the alternate parkinq area consists of a very sandy, dusty soil and will need the base rock placed to cut down on the dust. He explained the overwhelming response from the public and noted that it was much greater than expected so there will be a greater need for more parking. Mr. Myers explained the alternatives. Boardmember pominguez stated that the Stadium has been built "first class" and it should not change now. Boardmember Washburn asked if it was possible to have the parking lot done by the first game. Mr. Myers stated that it could be completed. EAGE TWO ~ SPECIAL REDEVELOPMENT AGENCY MEETING ~ APRIL 4~ 1994 Boardmember Alongi askeci if the Suites would be available by the first game. Mr. Myers stated that they would not, but all other seats are available. He further explained that there is parking for 80o cars in the paved lot and 1200 in the al~ernate lot. Boardmember Alongi asked if there was adequate parking. Mr. Myers stated that there is. Mr. Alongi stressed that there has already been a great deal of money spent on the ball field; and he indicated that the alternate parking lot should be fenced for safety, but balance of the improvements should wait until we see how ~he ba11 field does. He pointed out other projects in the City that need attention and suggested that D.G. be spread to control dusf and wait on spending the $73,000 until it is necessary. Mr. Myers explainecl the cost proposals for this projecto Boardmember Washburn questioned the use of Class II Base and its application. Mr. Myers explained the process and how it is done. He further explained fhat the base is not marked with parking lines. MOVED BY DOMINGUEZ, SECONDED BY WINKLER AND CARRIED BY A 3 TO 3 VOTE W%TH ALONGY CASTING THE DISSENTYNG VOTE TO APPROVE ALTERNATE NO. 1. AS FOLLOWS: Area Lighting (Creative Lighting) $39,288.00 Fine Grade & Roll (R.J. Noble) 31,704.00 6" Class II Base (R.J. Noble) 95,175.00 610 Chain Link Fence (National Fence) 2,600.00 Total $168s767.00 bD ~treet Repairsa Executive Director Molendyk e~lained that this item is for the allocation of funds for street impxovements and repairs on Mission Trail, Malaga and Railroad Canyon Road (Diamond Drive) in the amount of $46,000. He stated that all the road work will be completed prior to opening dayo MOVED BY DOMINGUEZ, SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE STREET REPAIRS ON MISSION TRAIL, MALAGA AND RAILROAD CANYON ROAD (DIAMOND DRIVE), IN THE AMOUNT OF $46,000 AND APPROVE CHANGE ORDER NO. 1 TO R.J. NOBLE COMPANY~S CONTRACT FOR MYSSION TRAIL/MALAGA ROAD YNTERSECTYON YMPROVEMENT PROJECT YN THE AMOUNT OF $46,000. c) E ui ment Lesse. Executive Director Molendyk explained that there was a budget item for the purchase of equipment and it has been determined that it would be less expensive and more effective to lease, especially with regard to repair and replacemen~. Boardmember Washburn asked that if a piece of equipment is found to be unsatisfactory, and management wishes to PAGE THREE - SPECIAL REDEVELOPMENT AGENCY MEETING - APRIL 4a 1994 purchase something else, is there a way that the City can obtain a credit for the return of the equipment in the lease. Executive Director Molendyk explained that he can check the lease, but any credit goes toward the purchase of the equipment. Brian Myers explained that at the end of five years the lease expires and at that time the City can then purchase the equipment or continue the lease. Executive Director Molendyk explained that this type of equipment must be replaced frequently Boardmember Alongi asked if there were prices from any other company. Mr. Myers stated that they had received other prices and he explained that Toro gave the best proposal for this type of equipment. Boardmember Alongi explained that he had a problem approving the lease when he has no other amounts to compare to and stated that he felt that he should have more information. Executive Director Molendyk explained that this is the equipment that the maintenance staff needs to do the job. He stated that it is the overall type of equipment and the performance along with maintenance and replacement of ~he equipment that was examined and Toro offered the best packagee MOVED BY WASHBURNs SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE TOTAL EQUIPMENT LEASE OF $153,575.00 AS PROPOSED BY PACIFIC EQUIPMENT & YRRIGATION, INC. (TORO) IN THE CITY OF INDUSTRY. The Special Redevelopment Aqency Meeting was ad'ourned at 4:20 p.m. I WINKLER, CHAI REDEVELOPMENT AGENCY AT ST: ~~1~/°J,-" """"' \ VICKI I~ASAD, CLERK OF THE BOARD MINOTES REGOLAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 N. MAIN STREET LARE ELSINORE, CALIFORNIA TIIESDAYs APRIL 12~ 1994 s***e***e*saa******+e****tt***********,r*******te*r*,t**********aaaa• CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Vice Chairman Dominguez at 10:55 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI~ CHERVENY~ WASHBURN~ DOMINGUEZ ABSENT: BOARDMEMBERS: WINKLER Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Acting Chief Building Official Russell, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, Special Projects Coordinator Wood, City Treasurer Pape and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None Requested. Executive Director Molendyk requested permission to make Executive Director's Report at this time. ERECQTIVE DIRECTOR~S REPORT Executive Director Molendyk advised that the Stadium is on schedule and publicly thanked Dan Young, Bill Morgan and Pete Savello for their efforts to keep the project on track. He stressed the efforts of City staff that also helped to make the project work and thanked all involved staff for their efforts. He thanked Assistant Executive Director Rogers, Public Services Director Tecca, and Project Manager Meyers for their work on the special committee set up to address Stadium related matters. He further thanked the Board for providing the approval which allowed him to work within a set limit to make the project work. CON3ENT CALENDAR MOVED BY WASSBIIRN~ SECONDED BY CHERVENY AND CARRIED BY IINANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Reqular Redevelopment Agency Meeting - March 22, 1994. 2. Received and ordered filed the Investment Report for February, 1994. (F:12.5) 3. Ratified Warrant List for April 1, 1994. (F:12.3) 4. Approved San Jacinto River Channel Lakeshore Drive Bridge Change Order for Mohle & Associates, in the amount of $54,160.00. (F:156.2) PAGE '1'WO - REDE9ELOPMENT AGENCY MINUTES - APRIL 82a 1994 5. Accepted for file the Repor~ on the proposed Ambassador Hotel project; discontinued the project and directed that notification be provided to all involved parties. (F:134.10) BIISINES~ ITEMS 6. Reauest for Reconsideration of Amber Ridae Sewer Project Reauested bv Boardmember Alonai. (F:134.10) Executive Director Molendyk explained that Councilman Alongi had requested reconsideration of this item to be scheduled for tfie next meeting on April 26, 1994. MOVED BY ALONGY' SECONDED BY CHERVENY TO APPRO~E REQUEST FOR RECONSIDERATIONo (Councilwoman Cherveny indicated that her second was to allow for discussion only) Councilman Alongi indicated that he was requesting reconsideration of this atem because of the large debt which has been taken on by the Redevelopment Agency Board, without a commitment by the residents to hook~up. ~e expressed concern with spending nearly a million dollars and having it go unused. He suggested that the City ffollow the same procedure of the Water District which requires 51~ of the residents to hook-up. He indicated that he was not suggesting no assistance to the residents, rather to look at repairing their existing failed septic systems. He noted that there are two other areas in tfie City which have suffered with similar problems for twenty years. He emphasized the point that settlements were received by many of the residents in the area and those dollars sfiould have been offered to pay their fair share of the costs. He commented that it is appropriate to look at saving money wherever possible to allow for work on the Lake. He requested that the City Attorney look at what damages might be assessed for cancellation of the projecto THE FOREGOYNG MOTION FAILED SY THE FOLLOWING ROLL CALL VOTEe AYESo SOARDMEMBERSs ALONGI NOESS BOARDMEMBERSo DOMINGUEZo WASHBURN ABSENT; BOARDMEMBER3: WINRLER RBSTAIN: BOARDMEMBERS: CHERVEN7[ PUBLIC COMMENT~ - NON-AGENDI2ED ITEM~ None. BOARDMEMBER COMMENTS Boardmember Cherveny commented on the following: ij Noted receipt of tape of poem from Mac McCutcheon. 2) Encouraged the Community to attend the Dedication of the Stadium on May lOth, and thanked everyone involved for their wor-c on the project. ~AGE THREE - REDEVELOPMENT AGENCY MIN[JTES - APRIL 12~ 1994 CLOSED SESSION Nonee °d'HE E2EGULAR REDE9ELOPMENT &,GENCY MEETING WA~ ADJOURNED AT 119 OS P.Me AJr / C ~,,.~.~°~ ERED DO NGIIEZ -E' A~ A ESTs J IXx.J'C_ l-I'V~r~, ~~ 9%CRY RASADo CLERR OF THE BOARD MINtTTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY, APRIL 26, 1994 ~**************************************************************** CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 10:26 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Leqal Counsel Harper, Administrative Services Director Boone, Acting Chief Building Official Russell, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Deputy City Clerk Bryninq. PIISLIC COMMENTS - AGENDIZED ITEMS (F:134.10) Executive Director Molendyk explained that Public Services Director Tecca is prepared to discuss the current traffic patterns used by the Stadium Traffic and what modifications can and will be do,ne. Public Services Director Tecca explained that a median was built down Malaga Drive and was stopped short of the driveways of Town Center to allow for left hand turns. He explained that when the left turn pocket was designed, it was designed to allow entrance into the driveway. Mr. Tecca explained that after a meeting with Lieutenant Garthwaite and Sergeant Hoffman of the Sheriff's Office, Bill Harper, Manager of the Stadium and the Security people, it was decided to prohibit left turns into and out of the driveways after Stadium events because of traffic hazards and potential accidents. Mr. Tecca stated that traffic control is the jurisdiction of the Sheriff's Department and that they decide when to close off the driveways. Mr. Desmond stated that it defeats the purpose of having a business in Town Center if they cannot profit from the patrons of the Stadium. Councilman Winkler asked that staff look into alternatives ancl bring this item back to the Redevelopment Agency. \ CONSENT CALENDAR MOVED BY WASABURN, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Redevelopment Agency Meeting - April 4, 1994 PAGE TWO - REDEVELOPMENT ~GENCY MINQTES - APRIL 26a 1994 bo Regular Redevelopment Agency Meeting ~ April 12, 1994 2, Ratified the Warrant List of April 15, 1994. (Fe12.3) 3. Concurred with Council action to approve the request for reconsideration of approval of Waiver of Capital Improvement Fees for single-family residences by Steven Mann. (F:138.1) BU8INE88 YTEM Nonee PIIBLYC COMMENTS - NON-AGENDIZED ITEMS None. ESECIITI9E DIRECTORoS REPORT None. ~OARDMEMBER COMMENTS Boardmember Cherveny commented on the followingo 1) Encouraged people to come to the Stadium and support the home team. Boarclmember F7aslxburn commented on the followinge Y) Announced that the "Chicken'o will be at the Stadium Friday Night, and encouraged all the people in Lake Elsinore to come out and see a ball game. Boardmember Alongi commented on the followingo 1) Pointed out the verbiage from Council Policy on 100.5ao He stated that a public hearing did not take place so he would like reconsideration of Komerica to be placed on the next agenda. 2) Stated that he is proud of the Stadium and the reason he voted no on the project caas not because he did not want the stadium, but rather that he felt that the financing was wrong, He stated that he likes his jacket and has earned it and will keep ito Chairman Winkler commented on the following: 1) Explained that Council Policy applies and he feels that Councilman Alongi is wrong. RDJOIIRNMEN7` MOVED BY WASHBURN, SECONDED BY DOMYNGUEZ AND CARRIED BY UNANYMOUS VOTE TO ADJOURN THE REDEVELOPMENT AGENCY MEETING AT 10:45 P.M. ~ ~ ,. M WINKLER, CHAIRMAN REDEVELOPMENT AGENCY PAGE THREE - REDEVELOPMENT AGENCY MINLiTES - APRIL 26, 1994 ~.1~~ ~ VICKI KASAD, CLERK OF THE BOARD REDEVELOPMENT AGENCY Respectfully Submitted, _ _ _ MINUTES SPECIAL JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA ~~ I TUESDAY, MAY 3, 1994 *******,t***,t**~*,tt****a*,r**,r**,t,t*********~*,t******,r*,t****,t,t,t**tt* CALL TO ORDER The 5pecial Joint City Council/Redevelopment Agency Meeting was called to order by Mayor/Boardmember Washburn at 3:06 p.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ WINKLER, WASHBURN ABSENT: COUNCILMEMBERS/BOARDDIEMBERS: NONE Also present were: City :danager Molendyk, City Attorney Harper, City Treasurer Pape, Administrative Services Director Boone, Public Services Director Tecca, City Planner Leslie Manager of SpeCial Projects Watenpaugh, Community Services Director Sapp, and Deputy City Clerk Bryning. SUSINE55 ITEM 1. Approval of Parcel Map 27821, Memorandum of Understa RDA Resolution 94-2 Reqardinq Access to Casino ..____' _~ ..__"'~a_. r,.,.._...,.i...-.. r.... _ ml.cnfor Orniart City Ma~ager/Executive Director Molendyk stated that th~ Redevelo'pment Agency has an agreement with Camelot Property Counselors, Inc. for a project located on Mission Trail. He explained that Mr. 0'Byrne was present to answer any questions and to give a status report. Mr. O'Byrne, President of Camelot Property Counselors, Inc., explained that Parcel Map 27821 is being presented for final approval; the plans have been signed for precise grading; the storm drain will be installed in about a week; he is prepared to pull a permit for water and sewer; he received the final from Edison; will be receiving final plan from GTE; the final work is being done on the plans for the theater and will be submitted for final plan check. He stated that the estimate for building the theater will be about 120 days. Mr. 0'Byrne stated that He or Mr. Krikorian, President of Krikorian Enterprises, will be available for questions. City Manager/Executive Director Molendyk asked if the revised date for opening would be the end of August. Mr. Krikorian stated that it takes 90 to 120 days to build a theater once the building permit is pulled. Iie explained that the last four theaters he has built have taken approximately 90 days to - build and open. Councilman/Chairman Winkler asked Mr. Krikorian if he was in charge of building the theater. Mr. Krikorian stated that he was. Chairman Winkler questioned the bids for the theater. Mr. Krikorian stated that they have received a number of bids, but there have been no awards at this time. He explained that he will consider bids after the final plan checks on the building are done. Councilman/Chairman Winkler asked if Mr. 0'Byrne was ready to start tomorrow. Mr. 0'Byrne stated that he was and that he will be starting the underground tomorrow, followed by water and sewer. PAGE TWO - SPECIAL JOINT MEETING - MAY 3, 1994 Councilman/Boardmember pominguez asked what the status of the coordi.nation with the Casino was. Mr. O'Byrne explained that all ~h~ problems have been solved with the Casino and explain~d the problems that have been experienced regarding the leaching area and the capping of lines. Councilman Dominguez/BOardmember asked if the Casino will coordinate their hook-up with the theater hook-up. Mr. O'ByrnP stated that they would and explained the easement situation regarding access. Councilman Alongi/Boardmember stated that the agreement was signed March 26, 1993, and questioned some points regarding the Tentative Parcel Map and Site Plan. Mr. O'Byrne explained that the Tentative Map and Site Map were done in a timely manner and approved in their tentative stage. He stated that what is being brought before the Council and Board is the Final Parcel Map. Councilman Alongi questioned the increase in the guarantee and why the increase in the size of the theater was approved without being brought before Council. Mayor/Boardmember Washburn clarified the question and stated that the increase was done through staff. Councilwoman/Boardmember Cherveny questioned the increase in cost and asked what the appraisal was on the property. Mr. 0'Byrne stated that it was $5,239,000 for the value of the project. Councilwoman/Boardmember Cherveny asked who had done the appraisal. Mr. O'Byrne stated that the Bank had it done by Florian, an MAI and Administrative Services Director Boone has a copy of it. ~ Councilwoman/BOardmember Cherveny questioned the M.O.U. and requested clarification that it is going from 1.8 to 4.1. Mr. O'Byrne confirmed. He explained the Phase Two of the project and the increase in-costs. Councilwoman/Boardmember Cherveny commented that the Development Agreement stated that the Board would guarantee the payment or interest with respect to the theater, up to a maximum of $3,875,000. She explained that she felt, even at the time the agreement was approved, that was too much. She stated that she did not want to increase the amount since they had received a letter from Edwards Theater stating they would build for half the amount previously apprbved. MOVED BY CHERVENY, SECONDED BY ALONGI TO DENY THE REQUEST FOR APPROVAL OF PARCEL MAP 27821, MEMORANDUM OF UNDERSTANDING AND RDA RESOLUTION N0. 94-2, REGARDING ACCESS TO CASINO DRIVE AND INSTRUCT STAFF TO NEGOTIATE WITH EDWARDS THEATER. MOVED BY WINKLER, SECONDED BY DOMINGUEZ A SUBSIDIARY MOTION WHICH CARRIED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO APPROVE PARCEL MAP 27821 AND THE MEMORANDUM OF UNDERSTANDING WITH THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE. Councilman/Chairman Winkler stated that as a reminder there was another letter the City had received from Rancon which proposed a theater and that project did not go through either. Councilman/Boardmember Alongi stated that he felt that this meeting should have been held before the public at a Regular City Council Meeting so that the public could see what the Council is doing with their tax dollars. PAGE THREE - SPECIAL JOINT MEETING - MAY 3, 1994 Mayor/Boardmember Washburn stated that he was setting an Adjourned Special Council Meeting for Wednesday, May 4, 1994 at 4:0;0!p.m. to address the Stadium Dedication, 4th of July Celebration and the Suites at the Stadium. ,"~ City Attorney/Legal Counsel Harper reminded Council/BOard that there was a Resolution to consider. He explained the Resolution which is in regard to an old access road abandoned by Ca1-Trans and this is a housekeeping item to clear the " records. MOVE BY WINKLER, SECONDED BY WASHBURN AND CARRIED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO APPROVE REDEVELOPMENT AGENCY RESOLUTION N0. 94-2 AS FOLLOWS: R.D.A. RESOLUTION NO. 94-~2 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, GRANTING RIGHT OF ACCESS TO CITY 5TREET KNOWN AS CASINO DRIVE. ADJOURNMENT MOVED BY DOMINGUEZ,'SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE SPECIAL JOINT MEETING OF THE CITY COUNCIL/ REDEVELOPMENT AGENCY AT 3:45 P.M. TO CITY HALL MAY 4~ 1994 AT 4:00 P.M. a GARY . WASI-IBURN, MAYOR CI OF LAKE ELSINORE r~ , ~ i• /~f JIM WINKLER, HAIRMAN REDEVELOPMENT AGENCY Respectfully submitted, ~lerk , , , ~ VICKI KASAD, CITY CLERK MINUTES ADJOURNED JOINT SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 4, 1994 *********t*******+a***********************+*********************a CALL TO ORDER The Adjourned Joint Special City Council/Redevelopment Agency Meeting was called to order by Mayor/Boardmember Washburn at 4:01 p.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: DOMINGUEZ, WINKLER, WA5HBURN AB5ENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY Also present were: City Manager Molendyk, Assistant City Manager Roqers, Administrative Services Director Boone, Public Services Director Tecca, City Planner Leslie, Acting Chief Building Official Russell, Manager of Special Projects Watenpaugh, Community Services Director Sapp, and Deputy City Clerk Bryning. BUSINESS ITEM Stadium Dedication - May 20, 1994. City Manaqer/Executive Director Molendyk stated that he had placed this before Council/BOard for policy direction regarding the Dedication of the Stadium. He explained that this program would start about 4:00 p.m. with the dedication of the plaque. He stated that staff has planned a tent in the parking lot for refreshments and tours are planned, and there will be a performance of the High School Band and Drill Team. He stated that there will be memorabilia for the people who participated in making the stadium possible. City Manager/Executive Director Molendyk explained that this will cost the City between $10.00 to $15.00 per person. He stated that the invitations have been printed and are ready to be sent out. He explained that there will be approximately 2,000 invitations sent with an anticipated 1,000 guests in attendance. He stated that this will give the City an opportunity to invite potential deveTopers and promote the City. MOVED BY DOMINGUEZ, SECONDED BY WINKLER TO APPROVE THE EXPENDITURE OF $15.00 PER PERSON AND THE PURCHASE OF MEMORABILIA FOR THE DEDICATION FOR THE STADIUM. Mayor/BOardmember Washburn stated that he had recently attended a dedication for a water reservoir and was very impressed by the occasion. City Manager/Executive Director Molendyk stated that this item was brought to Council to avoid misunderstanding in regard to the spending and to meet the deadlines. THE FOREGOING MOTION WAS APPROVED BY UNANSMOUS VOTE OF TAOSE PRESENT. PAGE TWO - ADJOURNED JOINT SPECIAL MEETING - MAY 4, 1994 2. Independence Da Celebration - Method and Sale of Tickets. City Manager/Executive Director Molendyk explained that when the Stadium was built it was decided by the City Council to move the 4th of July Concert to that site and keep the cost down for the first event. He explained that the tickets will be $12.50 prior to the event and $16.50 if there are any tickets left at the door; with a possible attendance of 13,500 people. There will be a pre-sale for the local residents and season ticket holders on May 13, 14 & 15. He explained that there will be four ticket windows open at the Diamond Ticket Office and sold 10:00 a.m. to 5:00 p.m. After the 15th the tickets will go on sale to the general public and will be sold through Ticketmaster as well as the Diamond Ticket Office. If this meets the Council/Hoard approval then the tickets will have to go to print on Monday and the advertisement will have to be done. Mr. Molendyk explained that the Stadium will open at 5:00 p.m. and the performance by Tracy Lawrence will begin at 7:00 p.m. with Wynonna Judd following. The fireworks will be at 9:30 p.m• Mayor/Boardmember Washburn asked if there was going to be picnic seating. City Manager/Executive Director Molendyk explained that there will be 6,000 for the permanent seats and it is anticipated that there will be 7,500 people on the infield for festival seating. He further explained that the City will be hiring temporary ushers and security for the event through the booking agency because of the type of event. He explained that 3,000 vehicles can be accommodated for parking and staff is currently working with the adjacent property owner to expand parking for another 2,000 cars. Councilman/Boardmember pominguez questioned how the seats and festival seating tickets would be sold. City Manager/Executive Director Molendyk explained that at the time of purchase there will be a designation as to which type of seating the person wants. There was qeneral discussion in regard to ticket sales and City Manager/Executive Director Molendyk explained that there will always be a local point of sale as well as Ticketmaster. Mayor/BOardmember Washburn stated that while the people are buying tickets for the concert they might also buy tickets for the ball games. Suites at the Stadium. City Manager/Executive Director Molendyk explained that in the City Suite the team has two seats and the City has nine. He stated that he would like direction to set policy for the use of the Suite. He asked if Council would like to do the distribution of use by lottery, or decision on use can be based on what other cities are doinq. Councilman/Boardmember pominguez suggested that dates be placed on separate cards drawn and whatever date is drawn is the time that each Council person would have use of the Suite. Mayor/Boardmember Washburn stated that he felt that each person who has use of the suite should be responsible as a host. City Manager/Boardmember Molendyk stated that he felt that if the Suite is used there should be someone present in the 5uite that is officially tied to the City and is responsible for it. PAGE THREE - ADJOURNED JOINT SPECIAL MEETING - MAY ~~ 1994 Mayor Washburn stated that the host should pay for the amenities, because he felt that it was more an economic develop~ent tool; or should be used to reward the members of the community who have done something special; or an outstanding employee, such as an employee of the year. He stated that the City should pay the cost of hosting, but when the Council is using it on an independent basis they should pay for themselves. Mayor/BOardmember Washburn stated that if the person using the s.uite, leave sodas or other items in the suite it is fair game for the next person who uses it. City Manager/Executive Molendyk advised that until Council wishes to set a firm policy, the remainder of the ball games will be assigned on a lottery system. Councilman/Chairman Winkler stated that for every second and forth Tuesday there is a game and the tickets should be used for economic, business, or recognition for employees. Mayor/Boardmember Washburn explained that the dates should be planned in advance to allow the people to make plans. Councilman/Boardmember pominguez suggested that the City Manager draw at random and assiqn the suite and let the. Council know when they are to use it. ADJOURNMENT MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE ADJOURNED JOINT SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY AT 4:35 P.M. ~ Vw~ I, ~ GARY . WASI-IBURN, MAYOR CI Y OF LAKE ELSINORE Respectfully submitted, JIM WINKLER, CHIQIRMAN REDEVELOPMENT AGENCY erk A'1' LD1 : VICKI KA AD, CITY CLERK __ MINUTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINOREo CALIFORNIA TUESDAY~ MAY 10~ 1994 ***,t*,t*fe******t:*,t**************************rr*********+trr****t**• CALL TO ORDER The Reqular Redevelopment Agency Meeting was called to order by Chairman Winkler at 7:16 p.m, ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY~ DOMINGUEZ, WASHBURN, WINKLER ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Acting Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. POBLIC COMMENTS - AGENDIZED ITEMS No requests received. Chairman Winkler announced that Eastlake representatives were present to make a presentation to the Board, updating the status of the project. (F;134.10) Boardmember Washburn noted that a letter had been received from Army Corps of Engineers Colonel VanAntwerp, and read a porti~n of it. He stressed that the main point of the letter was that the Corps would not make determinations above 1246' providing that no changes are made to the existing Lake Management Project. He explained that this letter opened the door for the presentation to be made this evening. Legal Counsel Harper recommended the formal addition of this item to the agenda. Executive Director Molendyk noted that the intent had been to place this item on the agenda. MOVED BY ALONGI, SECONDED BY DOMINGOE2 AND CARRIED BY UNANIMOUS VOTE TO ADD THIS PRESENTATION REGARDING THE EASTLARE PROJECT TO THE AGENDA. Dan Young, representing the Eastlake Project, noted the previous discussions of this project and the steps completed to date, and noted that the Stadium was a tremendous starting point for the Eastlake Project. He also noted that the current recession had large impact on the overall project. He commented that the original intent of the Eastlake Project was to contribute to the overall health of the Lake. He presented slides of the proposed first phase of the project, noting that there will a requirement to allow for ~he worst case scenario, and the need to take water into the area. He explained that this matter is conditioned into the PAGE TWO - REDEVELOPMENT AGENCY MINIITE~ - MASC 10, 1994 Eastlake approvals in place, He advised that the intent at this time is to eliminate one of the original villages proposed, to allow it to be used as a mitigation area. Mr. Young detailed the location of the proposed first phase, which continues into the area under the Lehr Option Agreement and consists of approximately 550 acres. He advised that this phase will include residential areas, a town center, major retail, and an 18 hole qolf course; with the housinq similar to that found in the Tuscany Hills or Centex areas> He further advised that one parcel has been reserved for a major resort hotel, in the recreation village of the project. He stressed the efforts to provide supporting retail for the areao He commented on the proposed Sports Town development and noted that the leases were nearly all in place and was currently planned for opening next summer. Iie detailed the possible activities which could be accommodated in this center such as rollerblading, miniature qolf, batting cages, video arcade, etce He noted that this portion or the project was a challenge from the City Manager and it has now progressed to the point of approaching the financial market. He stressed the significant impact of the Corps Letter detailed by Boardmember Washburn, and thanked Mr. Washburmm for his leadership in this effort. He advised that this project should produce approximately $1 million per year toward the clean up of the Lake at build-oute Executive Director Molendyk concurred that the Corps Letter of Authorization was a major milestone for this project. He stressed the reality of this project, noting that the property owner has agreed on the golf course property. He further stressed that the golf course will serve as a storage basin, as well as a public amenity. He commented that with regard to the hotel, hotels are a reality for Lake Elsinore at this time, as interest is being expressed. He noted that the Sports Town development already have major tenants negotiating leases. Chairman Winkler further commented on the letter from Colonel VanAntwerp, thanked Mayor Washburn for his worlc on this matter ancl thanked the Colonel for his cooperation. He stressed the credibility factor of this City to obtain this authorization from the Corps of Engineers. He thanked Mr. Young for this update. CONSENT CALENDAR MOVED BY CHERVENS(~ SECONDED BY DOMYNGOEZ AND CARRIED BY AOTE TO APPROVE THE CONSENT CALENDAR A3 PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Aqency Meeting - April 26, 1994. 2. Ratified Warrant List for April 29, 1994. (F:12.3) 3. Concurred with Council Action to Authorize Staff to send a letter of support for the Employment Development Department. (F:140.1) 4o Concurred with Council Action to direct the City Attorney to proceed with legal action to recoup funds from the Downtown Business Association and Western Classic Itodeo, Inc. (F:52.1) BIISINESS ITEMS 5. Redevelobment Probertv Alona Outlet Channel - Placement of PAGE THREE - REDEVELOPMENT AGENCY MINIITES - MAY 10~ 1994 Dirt - Sprina Street. (F:48.1) Executive Director Molendyk explained this item and detailed the location of the property. He noted that this would allow for free dirt and grading and the proposed report, testing and grading plan will take care of the City's participation. MOVED BY WASHBIIRN~ SECONDED BY DOMINGIIEZ TO AIITHORIZE THE SOIL IMPORT ON THE REDEVELOPMENT AGENCY PROPERTY LOCATED ON SPRING STREET BETWEEN HEALD AVENUE AND SIIMNER AVENiTE; ]1ND APPROPRIATE $Se500.00 FOR A SOILS REPORT, SOILS TESTING AND A GRADING PLAN FROM THE OUTLET CHANNEL PROJECT ACCOUNTB. Boardmember Alongi inquired whether the Keith Company would be doing the grading plan, and suggested that a local soils testing firm be contacted to do this work. He stressed that this property was obtained with City tax dollars. THE FOREGOING MOTION CARRIED BY IINANIMOIIS VOTE 6. Presentation - Lake Elsinore Hotel Concept. (F:134.10) Executive Director Molendyk noted that this item was not received until last Thursday afternoon. He commented on the recent renovation of Main Street and noted the importance of a major anchor tenant for Main Street. He announced the proposed project by Red Lion Hotels and introduced Tim O'Byrne, President of Inland Pacific Property Counselor's Inc. Tim o'Byrne detailed his previous experience and prior representations, and detailed his work and meetings with Red Lion Representatives on this project to date. He commented that the Red Lion Corporation understands that it will need to make its own business in Lake Elsinore, and noted that 98% of their clients are repeat customers. He detailed the proposed conference uses and noted the interest by Red Lion representatives in the character and investment in the downtown area. He further noted their interest in the positive change already in motion in Lake Elsinore. He advised that it is estimated that 150,000 visitors will stay at this facility annually and it will create approximately 300 new jobs. He stressed the beauty of the Lake and Downtown and the future potential for the area. He advised that this facility could be open in the next two years. Rich Knowlin, representing the F.M.A. architectural firm, detailed the proposed design and amenities of the project, noting that it will cover approximately 40 to 50 acres and include the possibility of a private marina facility. Chairman Winkler indicated that he had met with ~the Red Lion representatives and he is hoping that they will locate in the City. He indicated that he was very impressed that they had come to the community and thanked Mr. O'Byrne for his efforts in drawing them to the City. He further advised that the representatives were very impressed with the Stadium and the revitalized Downtown. He also advised that they have investigated a variety of locations within the Cit.y and picked this location. He stressed that this is a very rea~ prospect and commented that he is very excited about it. PAGE FOU12 - REDEVELOPMENT,AGENCY MIN[TTES - MA% 10, 1994 MOVED BY WINRLERe SECONDED BY WASHBiIRN TO DIRECT STAFF TO WORR ~PITH THE DEVELOPERB TO DETERMINE THE FEASIBILITY OF THE PROJECT AND SCHEDIILE A PROPOSAL FOR FINANCIAL ASSISTANCE FOR THE NERT REDEVELOPMENT AGENCY MEETINGo Tim O'Byrne noted that he has been working on this for some time and it should be ready for the next meetinge Boardmember Washburn noted the asset of Mineral Water in this area. He commented that it is nice to know that big companies are looking at the City. Executive Director Molendyk noted that he and the Assistant Executive Director had met with representatives of this project last week and they would be lookinq at the tax increment to allow the project to help itself. Tim O'Byrne noted that the Red Lion has the Pinancial resources to front the construction costs of this project. He stressed the potential benefit of the project for the City, noting their interest in working with the Community and being sensitive to the Community. THE FOREGOING MOTION CARRIED BY IINANIMOUS VOTE. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None, E%ECIITIVE DIRECTOR~S REPORT None. BOARDMEMBER COMMENTS Nonea CLOSED SESSION None, 'i'HE REDEVELOPMENT AGENCY MEETING WA~ ADJOURNED. 89Y1 P.Mo ~.--''r' 7 ~ JIM AINRLER~ CHAYRMAN REDEVELOPMEN'd' AGENC% A EST: ~C~~ ~o CLER OF THE BOARD %2EDEVELOPMEPiT F.GENCY M I N II T E 8 SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE, CALIFORNIA FRIDAY, MAY 13, 1994 ar*****sr*****************s*ss****************r*************ss*** CALL TO ORDER The Special Redevelopment Agency Meeting was called to order by Chairman Winkler at 1:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Alleqiance was led by Clerk of the Board Kasad. ROLL CALL PRESENT: BOARDMEMBERS: CHERVENY~ DOMINGUEZ~ AASHSURN~ WINRLER ABSENTs . ALONGI Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Administrative Services Director Boone, Community Services Director Sapp, Manager of Special Projects Watenpaugh, and Clerk of the Board Kasad. BOSINESS ITEMS Stadium Contract Adjustments. (F:134.10) Executive Director Molendyk noted that much new information had been received and requested clarification from Project Manager Young. Project Manager Young commented that this agenda involved a series of items including tenant improvements, concession area improvements and additional items such as infrastructure for fire flows, grading and asphalt, signage and graphics, etc. He noted ~hat this approval would allow them to proceed with completion of the project. Executive Director Molendyk indicated that he had received questions on item No. 9 of this aqenda and questioned why additional funds are beinq paid to the architect. Mr. Young explained that most of this work involves the concession area, for which a number of changes have been made including the City being required to build-out these areas, as well as changes required by the Health Department. He noted efforts to respond to these requests as quickly as possible to get the Stadium open. Executive Director Molendyk questioned the breakdown in the memo to Council with regard to the concession area and team requirements. Mr. Younq clarified. Mr. Molendyk inquired whether the contribution to the concession area already allocated should complete the project. Mr. Young indicated that allocation was for equipment and did not address this figure. Mr. Molendyk questioned how much of this agenda was previously budgeted and how much would be new billings. Mr. Young indicated that information would come back with the June billings when final numbers are known. PAGE TWO - SPECIAL REDEVELOPMENT AGENCY MEETING - MAY 13~ 1994 Administrative Services Director Boone questioned the money which might be expected from the team. Mr. Young indicated that his unders~anding was that they would pay a portion, but this matter was discussed between the City Attorney and the teamo ~oardmember Cherveny questioned the projections for the finished projecto Mr. Young reiterated that ~his would not be 7cnown until the June billings. He noted his efforts to provide a monthly report, but stressed the need for additional data. Boardmember Washburn inquired wrhether the Concession Area would be complete for the next home stand. Mr. Young indicated that it would be dependan~ on approvals by the Health Department, and noted ~hat work is beginning on installing the equipment. E~fOVED BY WASHBURN, SECONDED BY DOMINGIIEZ TO APPROVE ITEM NOS. 1 °d'HROUGH 45 OF THIS AGENDA. Boardmember Cherveny questioned the additional funds needed and the budget breakdown. Mr. Boone noted the breakdown provided and indicated that it would require cutting in to the reserves to start the next fiscal year. Boarcimember Cherveny requested clarification as to who owns the Stadium. Mr. Boone indicated that it is owned by the Redevelopment Agency. Mrs. Cherveny further inquired whether funds for the Stadium would come from the Redevelopment Agency budget. Mr. Boone indicated that they are presently coming from the Redevelopment Agency budget. Boardmember Cherveny questioned whether these items would leave $1.5 million in the operations budget. Mr. Boone indicated that this would be addressed further in the upcoming budget process, and clarified that anything not covered in the existing budget would need to be supplemented by General Fund reserves. Mrs. Cherveny requested further clarification of the General Fund reserves. Mr. Boone clarified, and noted that the bond costs are included elsewhere in the budget. Boardmember Cherveny inquired whether it would be possible to recoup expenses from the architect. Legal Counsel Harper clarified ~hat ~he costs for the project have been fluid numbers and explained that if the change orders involve additional work due to changes requested by the team or others, and not corrections on the part of the architect, it would be difficult to recoup the funds. %ie clarified that there would be ongoing discussions with the architect. Chairman Winkler noted the possibility of recouping some funds from the sub-contractorse Mr. Young concurred. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH CHERVENY CASTING THE DISSENTING VOTE AND ALONGI ABSENT TO APPROVE THE &'OLLOWING ITEMS. 1. Approvecl Change Order A1o. 1 relating to Sanitary Sewer Ymprovements for Utah Pacific Construction, in the amount of $4,247.10; and Accepted Notice of Completion. 2. Approved Change Order No. 1 relating to Phase 2 Water Improvements for B& A Construction, Inc., in the amount of $86,422.37; and Accepted Notice of Completion. PAGE THREE - SPECIAL REDEVELOPMENT AGENCY MEETING - MAY 13, 1994 3. Approved Change Order No. 1 relatinq to Stadium & Asphalt Improvements for R.J. Noble Company, in the amount of $126,878.75; and Approved Chanqe Order No. 2, in the amount of $16,254.36. 4. Approved Change Order No. 1 relatinq to Stadium & Street Concrete Improvements for Terra-Cal Construction, Inc., in the amount of $28,228.74; and Accepted Notice of Completion. 5. Approved Change Order No. 1 relatinq to Dry Utility Improvements for A.D. Wilson, Inc., for a reduction of $8,116.21; and Accepted Notice of Completion. 6. Approved Change Order No. 1 relating to Storm Drain Pump Station gor Nottson Construction, Inc., in the amount of $22,649.23; and Accepted Notice of Completion. 7. Approved Change Order No. 1 relating to Phase I, Parkinq & Plaza Lighting for Creative Lighting, Inc., in the amount of $39,288.00; Approved Change Order No. 2, in the amount of $7,675.00; and Accepted Notice of Completion. 8. Approved Change Order No. 1 relating to Wrought Iron Improvements for Sturgeon General, resulting in a reduction of $12,378.39; and Accepted Notice of Completion. 9. Approved Change Order No. 1 relating to Design Work for H.N.T.B. Corporation, in the amount of $67,805. l0. Approved Change Order No. 1 for Young Investment Group Reimbursables in the amount of $125,000. il. Approved Change Order No. 1 for Birtcher Construction Reimbursable Items in the amount of $56,500.00. 12. Approved Change Order No. 2 relating to Masonry & Reinforcement for Guth Building Corp., in the amount of $9,883.00. 13. Approved Change Order No. 3 relating to Masonry & Reinforcement for Guth Building Corporation, in the amount of $13,780.00. 14. Approved Change Order No. 2 relating to Steel Doors, Frames & Hardware for Weaver Construction, in the amount of $6,124.00. 15. Approved Change Order No. 3 relating to Steel Doors, Frames & Hardware for Weaver Construction, in the amount of $10,820.00. 16. Approved Change Order No. 4 relatinq to Steel Doors, Frames & Hardware for Weaver Construction in the amount of $3,100.00. 17. Approved Change Order No. 1 relating to Drywall & Metal Studs for John Jory Corp., the amount of $26,574.00. 18. Approved Change Order No. 2 relating to Drywall & Metal Studs for John Jory Corp., in the amount of $14,609.00. 19. Approved Change Order No. 3 relating to Drywall & Metal Studs $or John Jory Corp., in the amount of $42,716.00. 20. Approved Change Order No. 1 relatinq to Building Plumbing for Don Brandel Plumbing, Inc., in the amount of $53,835.00. PAGE EOIIR - SPECIAL REDEVELOPMENT AGENCY MEETING - kIAY 130 1994 21. Approved Change Order No. 2 relating to Building Plumbing for Don Brandel Plumbing, Inc., in the amount of $213,324.00. 22. Approved Change Order No. 3 relating to Building Plumbing for Don Brandel Plumbing, Inc., in the amount of $934.00. 23. Approved Change Order No, 1 relating to Specialties for Pacific Building Specialties, in the amount of $15,510.00. 24. Approved Change Order No, 1 relating to Overhead Sectional & Ceiling Doors for Southland Door Systems, in the amount of $1,243.00. 25. Approved Change Order Noa 2 relating to Overhead Sectional & Ceiling Doors for Southland Door Systems in the amount of $5,470.00, 26. Approved Change Order No. 1 relating to transportation of supplies for Captive Aire Systems, in the amount of $600.00. 27. Approved Change Order No. 1 relating to Glass & Glazing for Queen City Glass, in the amount of $80,347.00. 28, Approved Change order No, 1 relating to Stucco for Clint Caston Plastering for a reduction of $43,188.00. 29. Approved Change order No. 1 relating to Building Electrical for Creative Lighting, an the amount of $1,774.00. 30. Approved Change Order No. 2 relating to Building Electrical for Creative Lighting, in the amount of $176,035.00. 31o Approved Change order No. 3 relating to Building Electrical for Creative Lighting, in the amount of $64,373.00. 32. Approved Change Order No. 4 relating to Building Electrical for Creative Lighting, in the amount of $24,685.00. 33. Approved Change Order No. 5 relating to Building Electrical for Creative Lighting, in the amount of $11,895.00. 34. Approved Change Order No. 1 relatinq to Structural Steel for Orange County Erectors, in the amount of $111,233.00 35. Approved Chanqe Order No. 3 relating to Stadium Seating for American Desk, in the amoun~ of $3,216.00. 36. Approved Change Order No. 1 relating to Game Specialties for West Coast Netting for a reduction of $10,275.00. 37. Approved Change Order No. 3 relating to the outfield Fence for United Iron Works, in the amount of $10,244.OOe 38o Approved Change Order No, 1 relating to Miscellaneous Steel gor United Iron Works, for a reduction o~ $19,585.00. 39o Approved Change Order No. 1 relating to Stadium Playing Field for Coast Landscape Construction, Inc., in the amount of $22,706.00. 40, Approved Change order No. 1 relating to Flooring, Carpet, Wall Carpet & Resilient Floors for Western Regional Floors, in the amount of $5,457.00. PAGE FIVE - SPECIAL REDEVELOPMENT AGENCY MEETING - MAY 13~ 1994 41. Approved Change Order No. 1 relating to Signage & Graphics for Brilliant Signs, in the amount of $8,867.00. 42. Approved Change Order No. 2 relating to Signage & Graphics for Brilliant Signs, in the amount of $895.55. 43. Approved Change Order No. 1 relating to Acoustical Ceilings for Inland Acoustics, in the amount of $29,531.00. 44. Approved Change Order No. 2 relating to Acoustical Ceilings for Inland Acoustics, in the amount of $11,790.00. 45. Approved Change Order No. 3 relating to Acoustical Ceilings for Inland Acoustics,1026K~a amount of $3,408.00. MOVED BY CHERVENY, SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE SPECIAL REDEVELOPMENT AGENCY MEETING AT 1:15 P.M. ~ ~ A TEST~~ J~' VICKI KASAD, CL3P.K OF REDE~IEI,n?2TENT AGF.'NCY JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY THE BOARD MINOTES REGULAR REDE9ELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY, MAY 24, 1994 e***********a*******r****r*****aa*r****~*******s**t************* CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 8:15 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER ABSENT: BOARDMEMBERS: WASHBURN Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Leqal Counsel Harper, Administrative Services Director Boone, Acting Chief Building Official Russell, City Planner Leslie, Public Services Director Tecca, City Treasurer Pape and Clerk of the Board Kasad. a. Presentation - Economic Awards. (F:56.1) Executive Director Molendyk brought to the attention of the Board recent awards received from the American Economic Development Council. He noted that one a Superior Award was received for the video, 11Historic Downtown Lake Elsinore Yesterday, Today and Tomorrow", which also received an International Award last September. He also noted that an Excellent Award was received for the "Lake Elsinore Avenues" newsletter. He thanked the Assistant Executive Director for her efforts on these projects. PUBLIC COMMENTS - AGENDI2ED ITEMS None Requested. CONSENT CALENDAR MOVED BY ALONGI, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Joint Redevelopment Agency/City Council Meeting - May 3, 1994. be Adjourned Special Joint Redevelopment Agency/City Council Meetinq - May 4, 1994. c. Regular Redevelopment Agency Meeting - May 10, 1994. d. Special Redevelopment Agency Meeting - May 13, 1994. 2. The following Warrant Lists were ratified: (F:12.3) a. May 17, 1994. b. May 18, 1994. EAGE `SWO - REDEVELOPMENT AGENCY MZNiITES - MA% 24s 1994 CHAYRMAN WINKLER LEFT THE MEETING AT 8:17 P.M. AND RELINQUISHED THE CHAIR B'O VYCE-CHAIRMAN DOMYNGUEZ. PIIBI,IC COMMENT~ - NON-AGENDIZED YTEMS Peter Dawson, representing Pro Marine, thanked the City Council for allowing the best lake event in yearse He noted tkaat a11 participants were very enthusiastic about being in Lake Elsinore and participating in the event. He stressed the amount of revenues generated by this event in the areas of hotels, restaurants, the baseball game, etc, Alvia Miller, P. O. Box 1377, Lake Elsinore, expressed concern with local crime and smog, and stressed the need to work toward clean and efgicient fuel sources and means of transporta~ion. Karen Ashley, commented on the need for marked bicycle lanes in the Community, particularly around the Lake. She suggested that the City tax the adult cyclists through the bicycle licensing processo EXECUTIVE DYRECTOR°~ REPORT Executive Director Molendyk commented on the Stadium Dedication and noted that many compliments had been received. BOARDMEMBER COMMENTS Boardmember/Councilwoman Cfierveny commented on the following: 1) Commented on Sun Tribune Opinion Page and expressed fier disfavor in regard to their opinion. She stated that she wanted to keep the facts straight, therefore she stated that she will be on vacation for the Montla of June and statecl that serving on Council has been an educational experience working with Councilman Dominguez and Councilman Winkler. 2) Asked Mr. Boone for a report of revenues generated by the Stadium for the MontFt of April. 3j Asked Mr. Boone for information regarding the sale of Tuscany Hills. 4] Announcecl that on May 3Y, 1994, there will be a public hearing at 1:00 p.m. in the Cultural Center for a Development and Disposition Agreement with Red Lion Inn. 5) Clarified that Item No. 11 on the Consent Calendar was just to set the public hearingt. 6) Stated that the majority of the City Council is endorsing Mr. Pape and she is not one of the majority. 7) Encouraged all the citizens in the City to take the time to vote. She stated that on the back of the sample ballot is an application for an absentee ballot and if the reqistered voters do not feel that they can be in town in time to vote they can vote by mail. She encouraged them to exercise their privileqe to vote and have a say in what happens in their community. Boardmember/Councilman Alongi commented on the following: PAGE THREE - REDEVELOPMENT AGENCY MINOTES - MAY 24~ 1994 1) Commented on the Boat Races last weekend and stated that he had the opportunity to ride in a boat at 90 miles an hour. He stated that it was a real family affair and he hoped to have many more of these type of events on the Lake in the future. 2) Stated that he would like to clear up things with the Cardroom issue on the ballot. He clarified the fact that there is no off-track betting nor Las Vegas style gambling with slot machines. He explained that they are Hotels or Motels with restaurants and recreational facilities. The cardrooms are off-shoots of the main facilities. He stated that before the general public votes on the issue they should educate themselves in regard to what type of facilities are being proposed, by contacting the staff at City Hall who will put them in touch with the different developers. 3) Commented on the fact that the Cultural Center was expensive to redo and expensive to run, but when the Community Center was built it was meant for the use of the community without charge. He explained that the Community Center was manned with staff people and whether the room is used or not the staff person is still there and being paid, therefore if the room is used or not the expense is still there. Councilman Alongi would like to see the Community Center used as it was supposed to be, and get all the non-profit organizations to utilize it. 4) Made note of the Nashland area and the fact that when this project was brought before Council he opposed it. He explained that it was bad design and was a potential problem from the beqinning. He explained that when he moved to the Avenues there were similar problems and by cooperation of the neighbors in encouraging landlords to address the issues as well as the neighborhood cleaning up the surrounding property, the area has improved. He stated that the entire neighborhood has responsibility to their area to create improvements. Councilman Alonqi stated that the community looks a lot better today than it did 20 years aqo, but there are still a few problems. He explained that he understands Nashland's problems, but he explained that he has an entire community to consider and responsibility to other areas of the community. He stated that he does not base his decisions on getting claps or approvals, he bases his vote and opinion on what is good for the community and how he can better service the community with the funds that the City has. He explained that the up-cominq year is going to present difficult budget problems and although he has no problem assisting Nashland area, he felt that it should be addressed with CDBG funds and other grants from the County and the State. He explained that because he doesn't live on Quail Drive doesn't mean that he does not have feelings for Quail Drive. He then presented a video tape narrated by Alan Baldwin, regarding the Orange County Community Housing Development Commission. Councilman Alongi explained that the video explained what he hopes will be accomplished in the Nashland area. He PAGE FOUR - REDEVELOPMENT AGENCY MIN[JTES - MAY 240 1994 sta~ed tha~ Lake Elsinore can make a positive vision come true. 5) Gave the definition of "Ass" from the dictionary which is a member of the horse family or a stupid person. He explained that 11he11~' and °'damn" are also in the dictionary and are not considered swearing. Yie statecl that there was a letter in the newspaper by Mr. Foster and read it to the audience. CounciYman Alongi responded to Mr. Foster's letter with the following comments: He presented two letters one of which addressed the different supermarkets and drug stores which are interested in the project at the Peas site the other was from E1 Trigley Market e~cpressing intent an renting in the project; Statecl that with the current City CTerk and City Manager there would be no way anyone could sneak an item on the Agenda. However, he disagreed with the Mayor for not allowing the item to be placed on ~he agenda. FIe addressed the comment that he was trying to sneak by a public hearing and he explained that his intent was to move ~he public hearing up to clear up the matter and explained his position and opinion. He stated that there are more signatures for, than against ~he proposed project. Councilman Alongi suggested that Mr. Foster "get off his dead ass and do something in this community, and stop being an ass1°. Vice Chairman/Mayor Pro Tem Dominguez commented on the followingo 1) Thanked the participants for the boat race and looked forward to future events. 2) Encouraged the residents to vote on June 7th. CLOSED SESSION None MOVED BY ALONGI, SECONDED BY CHER9ENY AND CARRIED BY IINANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE REGULAR REDEVELOPMEN'P AGENCY MEETING AT 8:50 P.M, TO TUESDAY~ MAY 31s 1994~ AT 1:00 P.M.s IN THE LARE ELSINORE CIILTIIRAL CENTER FOR A JOINT PIIBLIC HEARING WITH THE CITY COUNCIL RELATING TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BPITH RED Y,ION $OTELe ~ ~ ~ ' ` JIM WINKLER, CHAIRMAId REDEVELOPMENT AGENCY AT Te VIC KAS , CLERK OF THE BOARD fl2EDEVELOPMENT AGENCY MINUTES ADJOURNED REGULAR JOINT CITY COUNCIL/ REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 31, 1994 ***************************************************~************* CALL TO ORDER The Adjourned Regular Joint City Council/Redevelopment Agency Meeting was called to order by Chairman Winkler at 1:08 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chairman Winkler. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: BOARDMEMBERS: NONE Also present were: City Manager/Executive Director Molendyk, Assistant City Manager/Assistant Executive Director Rogers, City Attorney/Legal Counsel Harper, Administrative 5ervices Director Boone, Community Services Director Sapp, City Planner Leslie, Public Services Director Tecca, Acting Chief Building Official Russell, 5pecial Projects Coordinator Wood, Manager of Special Projects Watenpaugh, City Treasurer Pape, City Clerk/Clerk of the Board Kasad. PUBLIC HEARING Dis Lion Inn (~;13~1~10)lk:l3'i~~! ) City Manager/Exccutive Director Molendyk noted that this item was brought before the Joint Boards because of the time constraints on the developer and he explained that it is the -hope of the developer to have a firm Disposition and Development Agreement by the end of the meeting. Mr. Tim O'Byrne, President of Inland Pacific Property Counselors, Inc., thanked staff for their understanding and assistance. Mr. O'Byrne explained that all of the dollars requested are going to be site specific. He explained that all of the financial assistance will be generated by the proposed project. Mr. 0'Byrne explained that the economic assistance will be in the form of a promissory note executed by the City payable over a maximum term of 25 years. He explained that the funds for repayment of the note will come solely from the City's proceeds of bed tax, sales tax, and other taxes on fees the City is entitled to receive from the project. He''stated that the City will retain the first $100,000 of proceeds per calendar year, with the remaining proceeds to ,be used to pay off the note. Mr. O'Byrne explained the maximum cap on the project and the requested City commitment. PAGE TWO - ADJOURNED MINUTES - MAY 31, 1994 Mr. O'Byrne explained that the Red Lion have set five projects that they will be doing in the next year. Their budget deadline is next month and it will be another year if the budget deadline is not met. He stated that he felt that this was a very good project for the City and a good opportunity for Red Lion. Mr. O'Byrne stated that he was available for _ any questions that Council might have. Councilman/Chairman Winkler noted that the body of the Agreement does not state what will occur within the phases. He further noted that there is no reference to the Red Lion Hotels within the Agreement. He explained that he would like to have some definition of what will occur in the phases and see some reference to the Red Lion Hotels and Inns. Councilman/Chairman Winkler stated that he would like to have a letter from the Red Lion within 60 days which will state their satisfaction with the Agreement and have that requirement made part of the Agreement. Mr. O'Byrne presented a letter to Council from the Red Lion Hotels and Inns which he felt would satisfy the request of Councilman/Chairman Winkler. Councilman/Chairman winkler'stated that he would still require a letter from the Red Lion to state their approval of this Agreement. He further noted that he would like to have time periods shortened regarding Performance in Section 7.2 to 3 and 1/2 years for Phase I because of the political terms of the Council. Mr. O'Byrne stated that he felt that 5 years was not unreasonable since his company will be putting up all the money for EIR's and studies. He explained that since the proposed project is in Redevelopment Agency Project No. 1, the Redevelopment Agency does not have any Eminent Domain power remaining therefore the property settlement will take much longer. He stated that 3 and 1/2 years would be acceptable if there is a clause that allows for unforeseen circumstances beyond the Developer's control. Councilman/Chairman Winkler asked for clarification regarding the Conference Center, in Section 5.5 of the Agreement. Mr. O'Bryne explained that the developer will be fronting the money for the Conference Center and the City will reimburse up to $1.5 million. City Manager/Executive Director Molendyk stated that he thought that the Developer would be responsible for $1.5 million and the City could be responsible for up to $1.5 million if the Center cost $3 million. Mr. O'Byrne stated that the verbiage could be misunderstood, but the section addressing advancement to the City/RDA the amount of $1,500,000 to be reimbursed to the Developer. Councilman/Chairman Winkler stated that since Area I is an old project area the City would be receiving a certain increment already. He asked that the section be changed to $100,000 over and above what the City is already xeceiving. Mayor/Boardmember Washburn ask that Special Projects Coordinator Wood address Council with possible changes. City Manager/Executive Director Molendyk stated that the Council and Redevelopment Agency are negotiating for a first class Red Lion Inn for the public and not something less than what the City was led to believe. He explained that the staff is working cl.osely with th~ developer to make sure it is a first class project. PAGE THREE - ADJOURNED MINUTES - MAY 31, 1994 Special Projects Coordinator Wood listed the following suggested changes: 1.4.4 Development of Site. The site shall be developed by the Developer as a hotel, Conference, Marina for Red Lion Hotels and Inns in accordance with and within the limitations established therefore in this Agreement. Developer, however, has the absolute right, and at its sole discretion, subject to the reasonable review by the Agency, to modify the site plan, to phase the development, or to not develop certain phases, to meet current economic needs. This includes, without limitation, re- parceling, re-zoning, etc. City/RDA hereby agrees to use their best efforts in assisting Developer to obtain all such items. 1.5 Closing Date. The term "Closing Date" shall mean the date(s) set for closing by Developer for each parcel of property within the Site. Such closing may be completed in phases and at Developer's discretion. All such closing of Phase I shall occur on or before July 1, 1998, from the date of execution of this Agreement, and the closing of Phase II shall occur on or before July 1, 2013, from the date of execution of this Agreement, unless extended by mutual agreement of the parties or governmental delay. Mr. O'Byrne stated that July 1, 1998, is acceptable, but he felt that July 1, 2002, would not give them the flexibility to perform that they will need to complete the project. City Manager/Executive Director Molendyk explained that the biggest problems experienced by the City when they enter into DDA Agreements, is performance. He stated that if it is agreed to make the closing date for Phase I in four years and four years after Phase I for Phase II to close and there is a need to go to six years for Phase II then the Council can change the date, but if Council approves 10 years and 15 years respectfully, then Phase II might never happen. Mr. 0'Byrne explained the difference in this Disposition and Development Agreement versus the other Agreements the City has entered into. Councilman/Chairman Winkler stated that he did not have a problem with a longer time for Phase II, it is the immediate push to get Phase I going. He stated that it was important to the Community to get immediate quality development at that end of the Lake. City Manager/Executive Director Molendyk noted that Red Lion Inns wanted to come to the City of Lake Elsinore because of the feeling that they got from the older portion of town as well as the park. He explained that they will be sensitive to what is abutting their development as well as a way to phase into Main Street. Mr. Molendyk stated that the City Park would be that transition, but some of Council is uncomfortable with this concept since the Park has been there for a number of years. He stated that the park could be used as a landscape buffer and used as a means of connecting Main Street with the hotel. He asked Mr. 0'Byrne to explain the concept for City Park. Mayor/Boardmember Washburn stated that looking at the plans the park sits at the entrance and his concern is that he does not want to see the park as history because it is part of the Development Agreement. He asked that verbiage be placed PAGE FOUR - ADJOURNED MINUTES - MAY 31, 1994 into the Agreement which will preserve the park and allow Council to address this issue at a future date. Mr. 0'Byrne indicated that the park could not be incorporated into the design as it exists today. It would be relandscaped to include walking and bike trails and blend with the landscaping of the rest of the project. Councilwoman/Boardmember Cherveny asked why the project could projectl d s gn ponsultantslsstat a~ha rnitstwou dtnot tbe compatible. Mayor/Boardmember Washburn stated that a paragraph would have to be included which would provide for the retention of the City Park subject to the conformance within the plan of the Red Lion Project. Councilman/Chairman Winkler stated that if it would not be compatible with the project it should be altered since it is a small price to pay for this project. Mr. O'Byrne stated that if they were unable to incorporate the park into the plan it would jeopardize the entire project. If the park can be incorporated in its existing state then it will be used as it is. He explained that there was one other issue that was important to this project and that was bringing the Lake up to Main Street. This project would incorporate the Lake, hotel and downtown area. Special Projects Coordinator Wood stated that the City Park is not owned by the Agency, and cannot be given to the project. He explained that this property must either be sold or swapped for another piece of property of equal or greater value. He further suggested the following change to the Section regarding Conference Center: 5.5 Conference Center. At Developer's request, City/RDA hereby agree to grant Developer all costs of constructinq a conference center facility and shall finance such facility with a C.O.P. or other similar financing device if legally and economically feasible. Such facility shall be owned by Agency or City and leased to Developer under a manaqement contract for the longest period which will maintain the tax exempt status of any financing allowed by law. Under any management agreement, Developer shall pay City/RDA an amount equal to the City/RDA's payment obligation of the financing source. In the event there is no debt service by City/RDA then Developer shall pay an annual amount equal to the actual costs of constructing t.he conference center, amortized over a 30 year period at an interest rate of not more than 8~ per annum. If C.O.P., or other similar financing source is not available, not viable, or impracticable, or Developer so chooses, Developer agrees to advance City/RDA the amount of such facility, not to exceed one million five hundred thousand dollars ($1,500,000) and such facility shall be granted to and owned by Developer and subject to the terms that are provided in Section 5.8 below. Councilwoman/Boardmember Cherveny asked how much revenue is currently being generated from the area proposed. Special Projects Coordinator Wood explained that the only revenue is the property tax increment. She asked for the dollar amount of property tax being generated by that area. PAGE FIVE - ADJOURNED MINUTES - MAY 31, 1994 City Manager/Executive Director Molendyk asked if approximately 50~ of the land in the proposed project area is currently vacant. Administrative Service Director Boone stated that it would be 50~ or more land that is vacant. Mr. Wood explained that the values set at this time are from 1975 and will have to reappraised. Mayor/Boardmember Washburn asked since part of this project is the intent to bring the hotel in for economic development, would it be possible to include the pocket along the Outflow Channel to Graham Avenue and then come back to Spring Street. Mr. O'Byrne explained that one of the problems with that concept is the expense. With the current project there will be a relocation of 23 units and the proposed area would be an extreme increase in cost. He stated that if the City wished to buy the property and locate the people involved that they would be glad to incorporate this into the project, but it would be a major expense. Mr. O'Byrne explained that because of the style of the hotel, it will not be filled up by local residents, the clientele will come from outside the community. He stated that because of that, the site will have to be conference facilities for Phase I, in Phase II it would be expanded to allow for convention facilities with 500 to 600 rooms. When the facility is built it will make the land surrounding the facility valuable for commercial and encourage the sale of the property. Councilman/BOardmember Alongi asked if the conference facility is leased to the developer wouldn't the City loose the property tax. Special Projects Coordinator Wood explained that it would exclude property tax, but if the City does lease the Conference Center, the lessee would pay a possessory interest tax, which is equivalent to the property tax. Couneilman/Boardmember Alongi-asked if the possessory tax would be included in the lease amount. Mayor/BOardmember Washburn asked if the Conference Center is leased to the applicant the County would add a possessionary tax which would be equivalent to the lost property tax. Special Projects Coordinator Wood explained that this would be collected and then a portion would be given to the City. Councilman/BOardmember Alongi asked why the City would be giving the developer 50~ of the fees. Special Projects Coordinator Wood explained that this would be addressed in part by a waiver of fees and no up-front money. Councilman/Boardmember Alongi asked if the City Park is included in Phase I of the project. Mr. O'Byrne stated that it was, Councilman/Boardmember Alongi then addressed Section 1.4.5 - Schedule of Performance and asked if this section meant that not only does the City loose the first park of the City, but it may not get the second phase. Mr. 0'Byrne explained that they are sensitive to the park and will try to preserve it if possible. City Manager/Executive Director Molendyk explained that if the developer presents two or three master plans and they are willing to enhance the area by bringing the water closer to Main Street, then the Council might like the concept better than what is being worked with now. Mayor/Boardmember Washburn made suggestions regarding potential changes to the entrances.. PAGE SIX - ADJOURNED MINUTES - MAY 31, 1994 Councilman/Boardmember Alongi questioned Section 5.7 - City/RDA Fees, on line 21 and 27 where it states "best efforts" regarding water quality and water level. Ae pointed out the water is owned by E.V.M.W.D. Mr. O'Byrne explained that this clause was included to protect the City and it just confirms that the City will do all that is possible to address those issues. He explained that they are putting forth all the money to develop this project and they are taking all the risks for recovery of their funds. He stated that if anything were to jeopardize the ability for the project to make money, then they would loose it all. Councilman/Boardmember Alongi asked if Mr. O'Byrne if the City goes ahead with the project and City agrees to repay portions of it and the developer fails would the City pay any more. Mr. O'Bryne explained that the funds up to $100,000 go to the City and then they (the developer) would receive any money thereafter. There was general discussion in regard to the financing. Mr. O'Byrne explained that the City of Lake Elsinore is currently not developed into a recreational conference town and the developer will have to create the market to accomplish this goal. Mayor/Boardmember Washburn stated that in Section 5.8 - Advances to City/RDA addressed the advances to City/RDA and he stated that there should be a clause to allow for total pay- off prior to the end of 25 years as well as the possibility to built in cost-of-living increases. Mr. 0'Byrne explained that a raise in the Cost of Living is one of the factors that have been figured in to the project for their investors. Councilwoman/Boardmember Cherveny stated that what is being discussed is not the tax increment site specific that is going back, but rather all the revenue that would be generated off of this site. She explained that it would include the tax increment, and that there is no revenue income stream flowing to the City; and stated that all of the bed tax has been listed as revenue and will not be coming to the City as well as all of the sales tax from future development and the property tax revenue. Councilwoman/Boardmember Cherveny stated that from all of that income, all that will be coming back to the City is $100,000. She would like to see just the tax increment be site specific and the $100,000 be allocated back to the City. She stated that in the Agreement it states that until the developer has fully paid for all the advances made, the City would maintain a minimum of 10~ bed tax and would agree not to lower the bed tax without the developer's prior consent. She explained that the City is being limited as to what the Bed Tax can be, but the developer is qetting it as well. Mayor/Boardmember Washburn stated that the Bed Tax can go up, but cannot be dropped below 10~ and the increment alone would not pay back the debt. Councilwoman/Boardmember Cherveny stated that she is not trying to pay back the debt. She explained that if the Red Lion Inn wants to come into this community and build a Red Lion Inn, the City can provide some assistance for infrastructure, but she felt that'the City did not need to pay them for building their hotel here. PAGE SEVEN - ADJOURNED MINUTES - MAY 31, 1994 Mayor/BOardmember Washburn stated that he felt that Councilwoman/Boardmember Cherveny missed the point. He explained that most cities would provide assistance above what is beinq made reference to in order to entice them because of the multiplying factors of dollars that it will bring to the community. Everything within the site area, except the $100,000 will go to pay off the debt. Councilwoman/Boardmember Cherveny questioned the dates for closing. Mayor Washburn/BOardmember Washburn confirmed the dates. Councilwoman/Boardmember Cherveny asked if the pay back is 25 years or 20 years. Mr. O'Byrne explained that it is 20 years. She asked if there was a property profile of the persons who owned or rented the existing 25 units. Mr. O'Byrne stated that he did. She asked in the event the developer is not able to acquire all of the 25 units, will the developer rely on the City to exercise its power to Eminent Domain the property. City Attorney/Legal Counsel Harper explained that the RDA has no power of Eminent Domain in that Redevelopment Area. He stated that the only agency which could Eminent Domain is the City and the only way to exercise that power is to acquire property for the City as addressed in Section 5.2 - Property Acguisition. Councilwoman/BOardmember Cherveny stated that the City is on an active cost recovery program and asked why the $35,000 fees are being waived. City Manager/Executive Director Molendyk explained that the developer is asking for that consideration and the City would budget $35,000 in RDA to pay those fees. Councilwoman/Boardmember Cherveny asked if those funds would be in the budget to pay for that. Administrative Services Director Boone stated that there would be funds available. Councilwoman/BOardmember Cherveny questioned the section regarding the marina and that the marina would be owned by the City and leased back to the developer and asked in regard to the sale of the marina. Mr. O'Byrne explained that the $10,000 would be the remainder of the monies for the marina. He stated that his company will be making the payments to pay for the marina. Because the City can acquire the grants therefore the City and his company would become partners. Councilwoman/Boardmember Cherveny asked if the City was obligated to sell the marina. City Attorney/Lega1 Counsel Harper stated that under the provisions of this agreement the developer would have the right to purchase the marina. Mr. O'Byrne explained that if the City is unable to acquire grants or loans for the marina, then the developer will have to find the money to build the marina on their own and the City would not be a partner in the marina. He stated that it is not only better for his company for the City to acquire a grant or loan for the marina, but it is also better for the community. Mayor/Boardmember Washburn asked if the grant that the City has made application for is for this marina or another one. City Manager/Executive Director Molendyk stated that it would be for this one and would become the main marina for the Lake. Councilman/Boardm~mber Alongi ask~d if the developer wi11 mak~ a profit above the cost of the lease. Mr. 0'Byrne stated they hoped that they would. Councilman/Boardmember Alongi stated that he felt that it was important for the public to understand that the developer is doing this for a profit and PAGE EIGHT - ADJOURNED MINUTES - MAY 31, 1994 not doing this as a favor to the City. He stated that if the City is going to put up the money to build this marina, then the developer should pay a lease for the marina. He further stated that he felt that at the end of the lease the developer should pay the fair market value of the marina at the time of sale. Mayor/Boardmember Washburn asked that the word "shall" be struck and "May" placed for the sale of the marina. City Attorney/Legal Counsel Harper explained the terms and how the marina could be sold. Mr. O'Byrne stated that they had no problem with the verbiage "sold at fair market value". He felt that it was more important to have the marina. Councilman/BOardmember Alongi questioned the sale of the marina or even leasing the marina. He stated that he felt that the marina should be owned and operated by the City and should not be a part of the hotel. City Attorney/Legal Counsel Harper explained that on its own there is no possibility of the City building a marina since there is no funding source for this type of facility. Councilman/Boardmember Alongi stated that if the City can build a ball field, it can find a way to build a marina. City Attorney/Legal Counsel Harper stated that if the ball field had not been built, then the City could build a marina, but there is no available tax increment to build a marina, therefore, the hotel project would expediate the building of a marina far faster than the City could. City Manaqer/Executive Director Molendyk explained that he felt that it is important for the public and private sector to work together and he stated since there is no firm plans regarding the marina, it would not be wise for the City to commit to a plan that they might not be able to fund. The type of marina that will be built might be publicly and privately funded to make the marina a reality. To clarify with Mr. O'Byrne that a market is beinq created and the developer is asking some guarantee that the City wouldn't do a similar project for a hotel conference center for another hotel. Mr. Molendyk wanted to know if Mr. 0'Byrne meant Hotel and Conference Center, or do they mean Hotel or Conference Center. He explained that this project will help the City to reach its goals and he can see where other hotels will want to come in to the City. City Attorney/Leqal Counsel Harper explained that the Agency or City cannot provide any economic assistance to any other hotel or conference center, but it does not mean that another developer can't come in and build one. Mr. O'Byrne explained that it is only for the term of the agreement and if the City wishes to pay the debt sooner, then they are free to provide economic assistance to another facility. Mayor Winkler opened the public hearing at 2:29 and asked those persons interested in addressing the project to address Council. The following persons spoke: Will Buck, 29610 Hague, spoke in opposition to the project since it will block future as~istanee £or other hotel projects. He explained that he is involved in the possibility of a hotel on Main Street and this project will block any assistance they might wish to apply for. He stated that the PAGE NINE - ADJOURNED MINUTES - MAY 31, 1994 Red Lion Inn does not build unless they will have a 70~ occupancy and just bed tax on 300 rooms will be $459,000 and that is a lot more than $100,000. He felt that past performance has shown that this developer is less desirable than other developers might be. He stated that this City is on the verge of having a lot of other hotels desiring this area. He asked Council to hold off on their decision. City Attorney/Legal Counsel Harper explained that the agreement does not allow any economic assistance to any other hotel, but it does not include areas which are subject to a current disposition development Agreement. He stated that essentially all of East Lake is not subject to this DDA, but not the other area. Councilwoman/Boardmember Cherveny asked what section addresses this issue. City Attorney/Legal Counsel Harper stated that it was Section 5.7. Edith Stafford, stated her objection to the City involving itself in rush projects. She explained that she felt that this developer has not followed through with its promises and has her doubts in regard to this project. She asked that the Council consider other developers and other hotels. She stated that she felt that these rush projects occur right at election time and she Eelt that it is bad judgment on the part of Council. Don Summers, 30713 Riverside Drive, stated that he would like ' to see the Red Lion go in, but he felt that there were several other areas in the community where hotels might build in other Redevelop Areas. He stated that the funding is like shutting the door on other developers. Joyce Smith, 4145 Crestview, stated that timing is very important and she appreciate what this Council has done and how much the community has improved. She stated her favor in building this hotel to improve the community. Mayor/Boardmember Washburn asked for any other persons who wish to address the issue to come forward. Hearing none the public hearing was closed at 2:45 p.m. Councilman/Chairman Winkler stated that he did feel that this _ project would block any other hotel from coming into the area. He stated that this will not block any other hotel, just any other assistance. Further, this is for the period of the loan only. He explained that this project will revitalize the end of Main Street and provide a marina. Mr. Winkler stated that the Red Lion Inns have a good reputation and will honor their commitments. MOVED BY WINKLER, SECONDED BY DOMINGUEZ TO MAKE THE FOLLOWING CHANGES AND APPROVE THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF LAKE ELSINORE REDEVELOPMENT AGENCY, THE CITY OF LAKE ELSINORE AND INLAND PACIFIC PROPERTY COUNSELORS, INC.: (Pg. 22) 7.2 - Change 5 years to 3 1/2 years for performance. (Pg. 18) 5.8 - Add "over and above what the RDA/City already receive. (Pa. 17) 5.7 - Line 8"may" instead of "shall" (Pg. 15) 5.3 - instead of "20 years" place "July 1, 2005". PAGE TEN - ADJOURNED MINUTES - MAY 31, 1994 (Pg. 14) 5.2 - instead of "May 1, 2009" place "July 1, 2005". (Pg. 4) 1.6 - instead of "within 10 years" place "July 1, 1998" and instead of "within 15 years" place "July 1, 2005". (Pg. 4) 1.4.4 - add "as a hotel, conference center, and marina for the Red Lion Inns. Mr. O'Byrne stated that the Red Lion Inns has a hotel line called the Thunderbird. Councilman/Chairman Winkler stated that if the Red Lion Inns wishes to come back before Council they can ask for a different name. (Pg. 2) at end of second paragraph add "The project shall conform as much as possible to the phases of this project and a status report will be submitted to the City Council monthly. MOVED BY ALONGI, SECONDED BY CHERVENY BY A SUBSIDIARY MOTION TO POSTPONE THIS ITEM UNTIL THE NEW COUNCIL IS SEATED. Councilwoman/BOardmember Cherveny stated that she felt that the llth hour presentation of a DDA Agreement is not good. She stated that she likes the facility, but she has some problems with the repayment portion of it. She explained that she has a real problem with eliminating the City Park because she felt that it does have some historic value to the City. She stated that she understood timelines, but she does not approve of rushing in and approving a project just for budget purposes of the Red Lion Inn. Councilwoman Cherveny stated that she would like to see Council take its time and review all the other facilities that may be coming before Council. She stated that this should be addressed by the new Council. Councilman/Boardmember pominguez stated that if anyone had sentiment toward the City Park he does. He explained that he was one of the persons who helped to refurbish the City Park. He commended Mrs. Smith for her opinion and stated that this City is on the move and some areas will not be able to be preserved because of progress and that must be taken into account. Mayor/Boardmember Washburn called for the vote on the subsidiary motion. THE SUBSIDIARY MOTION FAILED BY A VOTE OF 2 TO 3 WITH DOMINGUEZ, WINKLER AND WASHBURN CASTING THE DISSENTING VOTES. THE MAIN MOTION WAS APPROVED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES. ADJOURNMENT MOVED BY WINKLER, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE ADJOURNED REGULAR JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING AT 2:55 P.M. GARY M. WA5HBURN, MAYOR PAGE ELEVEN - ADJOURNED MINUTES - MAY 31, 1994 ~ i i . ..~ .~.~ , REDEVELOPMENT REDEVELOPMENT AGENCY MINQTES REGULAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 N. MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY, JONE 14, 1994 e****st*t*t**********r*********************s**t*****************t** CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Winkler at 7:40 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, DOMINGUEZ, WINKLER, WASHBURN ABSENT: BOARDMEMBESZS: CHERVENY Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Acting Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None requested. CONSENT CALENDAR MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Agency Meeting - May 24, 1994. b. Adjourned Special Joint Redevelopment Agency/City Council Meeting - May 31, 1994. 2. Received and ordered filed the following Investment Reports: (F:12.5) a. March, 1994. b. April, 1994. 3. Ratified Warrant List for June 1, 1994. (F:12.3) 4. Approved Change Order for Chambers Group, Inc. regardinq the San Jacinto River Channel & Lakeshore Drive Bridqe, in the amount of $8,472.19. (F:156.2) PIISLIC COMMENTS - NON-AGENDIZED ITEM3 Beverly Wells, expressed concern with the requirement that school fees be paid for room additions. She further detailed concerns with her attempts to meet with City staff. She noted that she has PAGE TWO - REDEVELOPMENT AGENCV MINUTES - JIINE 14~ 1994 raised her family and will not be contributing to the need for schools. She questioned why Kentucky Fried Chicken and the Stadium had not paid school fees. City Attorney Harper clarified that the collection of school fees is strictly a function of the School District. He noted that the Stadium project is exempt from school fees, however the Kentucky Fried Chicken project is required to pay school fees. Nathan Howard, 412 N. Lowell, presented a petition on behalf of residents who would support the inclusion of a Pottery Street bridge in connection with the Outflow Channel. He stressed the importance of this bridge for public safety. Chris Hyland, 15191 Wavecrest Drive, addressed the comments of Councilman-Elect Bender, particularly with regard to negative people and "nay sayers". She indicated that when he pays her taxes, he can tell her what to say. She indicated that Mr. Bender would be her new target and she will watch every vote. Peter Dawson, 18010 Grand Avenue, representing the Southshore Property Owners Association, congratulated the Election winners and all candidates on a good race. He stressed the importance of the new Councilmembers listening to the residents. Joy Porthunder, 115 S. Spring Street, congratulated the election winners on their campaign efforts. She stressed the cost of previous recall elections and questioned whether Councilmembers Alongi and Cherveny would resign. She indicated that as of this date a recall effort would begin against them. Mariana Mohylyn, noted her inability to comply with the requirements placed on her to avoid Nuisance Abatement action. She expressed concern with attempts to demolish her property. She stressed the importance of building xather than tearing down. Mayor Washburn suggested that City Manager Molendyk, Acting Chief Building Official Russell, City Attorney Harper, Mrs. Mohylyn and himself discuss this following the meeting. THE REDEVELOPMENT AGENCY MEETING WAS RECESSED AT 7:50 P.M. THE REDEVELOPMENT AGENCY MEETING RECONVENED AT 7:54 P.M. EXECIITIVE DIRECTOR~S REPORT None. Boardmember/Councilman Alongi commented on the following: 1) Requested a study to set up a program for day laborers and homeless. He suggested the use of C.D.B.G. funds for this program. 2) Noted the comments concerninq school fees/room additions. Stressed the importance of following proper procedure to avoid misunderstandings of this type. 3) Noted the recent inspection of the San Jacinto Channel, stressing that i~ was not intended to point the finger at anyonee He noted that he would continue to pursue the PAGE THREB - REDEVELOPMENT AGENCY MINOTES - JUNE 14~ 1994 source and assure that the contamination is stopped. 4) Suggested that if Ms. Porthunder wants to recall him, she can go for it. 5) Regarding the Election, there are no losers, all are winners. He congratulated all of the candidates on their efforts. 6) Commended the Sun Tribune on their editorial regarding the Red Lion Inn, noting that it gave both sides of the argument. 7) Gave the Californian a"raspberry" for t:~ir ari:~c.le ~n the Red Lion Inn which indicated that it would be- tl?~ best thing for the community. Boardmember/Mayor Pro Tem Dominguez commented on the following: 1) Would like to see more use of the Lake. ~.`res~ed reed for boat launch facilities. He indicated he w~~•~lci .like to see the existing launch facility reopened. 2) Indicated that the fishing area is getting messy and stressed the need for enforcement and cleaning. Boardmember/Mayor Washburn commented on the following: 1) Thanked staff and advised the residents of the new Recreation Program brochure. He noted a lecture series to be held at the Cultural Center. 2) Thanked Cameron for a letter regarding his father's involvement in the water resources for the Valley. He noted that it requested naming the island after his father. He indicated that this will be considered at a later date. 3) Noted the dedication ceremony scheduled for the Senior Center on June 16th. 4) Concurred that boat facilities should reopen, noting that there is room for jet skis or flat bottom boats. Chairman/Councilman Winkler commented on the following: 1) Congratulated all Candidates in the June 7th Election, and noted the time and effort required for this process. 2) Asked staff to look at the Council Policies. He noted in the past there has been misuse of Code Enforcement and inappropriate direction to staff. He indicated that he would like the opportunity to discuss the policies with staff. CLOSED SESSION None. ADJOURNMENT MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS PAGE FOUR - REDEVELOPMENT AGENCY MINOTES - JUNE 14~ 1994 VOTE TO CONCUR WITH COUNCIL ACTION TO CANCEL THE MEETING OF JUNE 28, 1994, AND ADJOURN THE REGULAR REDEVELOPMENT AGENCY MEETING AT 8:11 P.M. JIM WINKLER, CHAIRMAN REDEVELOPMENT AGENCY A.^.`.'~'c~ST': ~ 4: ' ' '~ . VICKI KASAD~ CS~E%K OF THE BOARD REDE~IELOPMEP?T 't1CENCY MZNQTES SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 SOUTH MAIN STREET LARS ELSINORE~ CALIFORNIA NEDNESDAY, JUNB 21, 1994 s~*t***********s***rr********************~r*****a***************• CALL TO ORDER The meeting of the Special Redevelopment Agency Meeting was called to order by Chairman Winkler at 2:28 p.m. ROLL CALL PRESENT: BOARDMEMBERS: DOMINGUEZ, WASHBURN, WINKLER ABSENT: . ALONGI, CHERVENY Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Manager of Special Projects Watenpaugh, Administrative Services Director Boone, Public Services Director Tecca, Community Services Director Sapp, Acting Building Official Russell, Special Projects Manager Wood and Deputy City Clerk Bryning. BIISINE88 ITEMS 1. Stadium Contract Adjustments. (F:134.10) Dan Young, of Bircher Construction Limited, gave an overview of the progress on the Stadium and explained the proposed Change Orders. He explained that the costs principally relate to the build-out of the concession stands. Boardmember pominguez asked about the Lake Elsinore Storm's agreement to pay 50~ of the concession area. Mr. Young explained that he has reviewed the costs of the concession to be sure that the Lake Elsinore Storm has followed the aqreement. He stated that he has identified the costs and he will be turning his findings over to the City Attorney for an opinion. Legal Counsel Harper explained that the build-out of the concession area is part of the Stadium and the costs presented are for that purpose. He stated that the Lake Elsinore Storm has met their part of the agreement. Boardmember. Washburn asked when the split of the profit and recovery of funds would occur. Legal Counsel Harper explained that it would be at the end of the season when both sides can sit down and fiqure the percentages. MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO AWARD THE CHANGE ORDERS FOR ITEMS 1 THROUGH 39 AS LISTED BELOW, APPROVE ADDITIONAL BUDGET ALLOCATION QF $381,000 FOR PENDING CFIANGE ORDERS, ACCEPT THE PHASE 2, ROUGH GRADING AS COMPLETE, AUTHORIZING CHAIRMAN TO SIGN NOTICE OF COMPLETION, CITY CLERK TO FILE NOTICE OF COMPLETION AND PURSUE THE REIMBURSEMENT OF $534,539.93 FROM THE LAKE ELSINORE STORM BASEBALL CLUB FOR CONCESSION AREA BUILD-OUT CONTRIBUTIONS: 1. Change Order No. 1 to Young Investment Group for Contract Amendment in the amount of $100,550, 2. Change order No. 1 to Birtcher Construction, Ltd. for additional facilities and changes to original scope of work for the Stadium in the amount of $227,430. __ _ ___ _ _ _ f _ _ _ _ __ , ,~ 'i PAGE TWO - SPECIAL REDEVELOPMENT AGENCY MINUTES - JUNE 21, 1994 3. Change Order No. 1 to HNTB, Architects for Contract Amendment in the amount of $175,000. 4. Change.Order No. 1 to Montgomery Elevator for additional facilities and changes in the scope of work in the amount of $5,892. 5. Change Order No. 2 to Queen City Glass to provide glass screen at Concessions per Health Department requirements in the amount of $28,880. 6. Change Order No. 3 to Queen City Glass for additional brake metal closure panels for the amount of $1,621. 7. Change Order No. 2 to Western Regional Floor for addition of VCT and spike-proof matting and temporary carpet installed at dugouts and tunnels to avoid injury to players in the amount of $10,517. 8. Change Order No. 4 to Inland Acoustics, Inc. for overtime and to make provisions for field conditions and meet code requirements in the amount of 12,036. 9. Change Order No. 5 to Inland Acoustics, Inc. for added costs due to existing field conditions in the amount of $762. 10. Change Order No. 1 to Letner Roofing for additional height at roof curbs in the amount of $773. 11. Change Order No. 1 to Custom Metal Fabricators for sheet metal and metal roofing and alternatives No. 7 and 8 in the amount of $117,667. 12. Change Order No. 1 to McCandless Tile Co., Inc. for additional quarry tile per requests of Health Department and proposal requests issued by HNTB in the amount of $69,689. 33. Change Order No. 2 to McCandless Tile Co., Inc. for deletion of quarry tile floors at suite level in the amount of $15,836. 14. Change Order No. 3 to Pacific Building Specialties to provide lockers and toilet accessories per Health Department in the amount of $7,663. 15. Change Order No. 3 to Southland Door Systems for overtime in the amount of $936. 16. Change Order No. 1 to Roy E. Whitehead, Ync. fos additional architectural wood trim in the amount of $3,287. 17. Change Order No. 2 to Roy E. Whitehead, Inc. for architectural woodwork which had been identified as a requirement for the concession and food service areas in the amount of $33,209. 18. Change Order No. 3 to Roy E. Whitehead, Inc. for architectural woodwork which had been identified as a requirement for the novelty shop and administration area in the amount of $33,970e 19. Change Order No. 1 to Anning-JOhnson Company for addition of inetal decking, change in decking gauge and various proposal requests issued by HNTB in the amount of $5,591. PAGE THREE - SPECIAL REDEVELOPMENT AGENCY MINUTES - JUNE 21, 1994 20. Change Order No. 2 to Orange County Erectors for addition of structural and miscellaneous steel per proposed requests issued by FINTB and back charqe by CMF to correct roof in the amount of $155.962. 21. Change Order No. 4 to John Jory Corporation for Alternate No. 10 in the amount of $10,460. 22. Change Order No. 5 to John Jory Corporation for changes requested by Health Department and HNTB and overtime in the amount of $71,859. 23. Change Order No. 3 to Harris and Ruth Painting Cont., Inc. for additional paint, overtime and Alternates #7 and #8 in the amount of $12,873. 24. Change Order No. 2 to Harris and Ruth Painting Cont., Inc. for epoxy paint and accousticals per request issued by HNTB in the amount of $12,151. 25. Change Order No. 3 to R.J. Noble Company for a decrease to the Contract in the amount of $8,349.11 26. Change Order No. 1 for Mariposa Landscape for a decrease to the Contract in the amount of $31,432 27. Change Order No. 4 to Don Brandel Plumbing, Inc. for additional work required per requests of the Health Department and HNTB in the amount of $88,078. 28. Change Order No. 5 to Don Brandel Plumbing. Inc. for additional work required per requests of the.Health Department and HNTB in the amount of $43,231. 29. Change Order No. 1 to Grinell Fire Protection for additional fire sprinklers and acoustical work involved after ceilings were added to Concessions in the amount of $7,802. 30. Change Order No. 2 to Grinell Fire Protection for additional fire sprinklers added because of T.I. at Team Administration office in the amount of $10,323. 31. Change Order No. 1 to Circulating Air, Inc. for changes to ductwork and other revisions in the amount of $88,279. 32. Change order No. 2 to Circulating Air, Inc. for additional duct work and accessories in the amount of $15,641. 33. Change Order No. 3 to Circulating Air, Inc. for additional work required per Health Department and requests of HNTB in the amount of $61,637. 34. Change Order No. 6 to Creative Lighting for additional electrical work and overtime in the amount of $29,272. 35. Change Order No. 7 to Creative Lighting for additional work required by the Health Department and request of HNTB in the amount of $29,492. 36. Change Order No. 2 to United Iron Works for miscellaneous iron per various requests by HNTB in the amount of $8,902. 37. Change Order No. 2 to West Coast Netting for addition of two flag poles and the provision of one temporary flag pole in the amount of 6,222.79. PAGE FOUR - SPECIAL REDEVELOPMENT AGENCY MINUTES - JUNE 21, 1994 38. Change Order No. 3 to Brilliant Signs for additional signage in the amount of 9,006. 39. Change Order No. 4 to Brilliant Signs for credit for performance bond in the amount of 3,147. MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE SPECIAL REDEVELOPMENT AGENCY MEETING AT 2:35 P.M. /- .... ., ... REDEVELOPMENT AGENCY Respectfully submitted, AFTER EIIRTHER REVYEW THE PENDING CHANGE ORDERS APPROVED WHICH AMOIINTED TO $381~000 WERE IDENTIFIED AS FOLLOWS: g. Chanqe Ordes No. 2 for Montgomery Elevator in the amount of $1,500. 2. Chanqe Order No. 3 for Somel Construction in the amount of $27,o00e 3e Change Order No. 4 for Bomel Construction for a credit in the amount of $12,000. 4. Chanqe Order No. 4 for Queen City Glass in the amount of $Ss000. 5. Chanqe Order No. 3 for Western Reqional Floors itt the amount oS $25, 500, 6. Chanqe Order No. 3 for Custom Metal Fabricators in the amount o£ $17, 620. 3o Chanqe Order No. 2 fos Pacific Buildincy Speci alties in the amount of $5,000. 8. Chattqe Order No. 1 for Schmid Ynsulation in the amouttt of $5~000. 9. Change Order No. 5 for Weaver Construction in ~he amount of $2,000. A TEST: ~ ~ o , VICKI KASAD, CLERK OF THE BOARD PAGE FIVE - SPECIAL REDEVELOPMENT AGENCY MEETING - JUNE 21, 1994 10. Chanqe Order No. 4 for Whitehead Finished Carpentry in the amount of $6,000. 11. Chanqe Order No. 6 for John Jory Company in tha amount of $10~000. 12. Chanqe Order No. 2 for Clint Caston in the amount of $61,000. 13. Chanqe Order No. 3 for Harris 6 Ruth Paintinq in the amount of $15~000. 14. Chanqe Order No. 6 for pon Brandel Plumbing in the amount of $12~000. 15. Chanqe Order No. 7 for poa Brandel Plumbinq in the amount of $5~000. 16. Chanqe Order No. 3 for Grinnel Fire Protection in the amount of $15,000. 7. Chanqe Order No. 4 for Circulatinq Air in the amount of $9~000. 18. Chanqe Order No. 8 for Creative Lqhtinq in the amount of $60~000. 19. Chanqe Order No. 9 for Creative Liqhtinq in the amount of $7,000. 20. Chanqe Order No. 3 for Onited Iron Works in the amount of $4~500. 21. Chanqe Order No. 3 for West Coast Nettinq in the amount of $4~610. 22. Change Order No. 4 for West Coast Nettinq in the amount of $14~950.00. 23. Graffiti Protection in the amount of $25,OOOo 24. New FF & EPO's in the amount of $41,000. 25. New Concessions P.O.'s in the amount of $19,500. Amended on October 24, 1994, to provide clarification. VICRI S ~,~OF THE BOARD REDEVELOPMENT AGENCY MINUTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORS 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY~ JQNS 28~ 1994 •*****s********a***********r*******r*rr**t******s*rt*****t******* Due to the previous approval of cancellation at the Regular Redevelc~~ent Agency Meeting on June 14, 1994, this meeting was ad~ourned due ~o lack of agenda items and lack of a quorum. VICKI KASAD, CLEIt~ OF THE BOARD CITY OF LAK~, ELSINORE MINUTES SPECIAL CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY~ JULY 5, 1994 ************t******t***t***************************~************* CALL TO ORDER The Special City Council Meeting was called to order by Mayor Washburn at 5:00 p.m. PLEDGE OF ALLEGIANCE The Pledge Of Allegiance was led by Mayor Pro Tem Dominguez. ROLL CALL PRESENT: COUNCILMEMBERS: ALONGI, CHERVENY~ DOMINGUEZ~ WASHBURN, WINKLER ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Molendyk, Assistant City Manager Rogers, Administrative Services Director Boone, Community Services Director Sapp, Special Projects Manager Watenpaugh, Special Projects Coordinator Wood, Public Services Director Tecca, Acting Chief Building Official Russell, City Planner Leslie, Deputy City Clerk Bryning, and City Clerk Kasad. BUSINESS ITEM 1. Certification of Election Results - Resolution No. 94-33. MOVED BY ALONGI, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADOPT RESOLUTION NO. 94-33: RE50LUTION NO. 94-33 2. A RESOLUTION OE THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION AND SPECIAL MUNICIPAL ELECTZON HELD ON THE 7TH DAY OF JUNE, 1994, DECLARING THE RESULT THEREOF AND OTHER MATTERS AS ARE PROVIDED BY LAW. Comments & Presentations - Outaoina Councilmembers. City Manager Molendyk highlighted the accomplishments of Mayor Pro Tem Dominguez and Councilman Winkler for the last eight years and commended them for all their accomplishments. City Manager Molendyk and Assistant City Manager Rogers then presented Mayor Pro Tem Dominguez and Councilman Winkler with an image portrait which included pictures of all the major projects and their City Council portrait. Mayor Pro Tem Dominguez thanked all the persons who had worked on both of his' campaigns, his wife, City staff and all the citizens who helped him to achieve his goal to make the City of Lake Elsinore a better place to live. He wished luck to both of the new Councilmembers and their spouses and stated that what they do for themselves dies with them, but what they do for their community lives forever. Mayor Washburn then presented Mayor Pro Tem Dominguez a baseball signed by the Lake Elsinore Storm team members. .;:. ___ _ __ . _ _ ,.~, PAGE TWO - SPECIAL CITY COUNCIL MINUTES - JULY 5, 1994 Councilman Winkler stated that October of 1971 was the first time that he had come to Lake Elsinore for his first sky dive, and that this community has come a long way since then. Councilman Winkler stated that during the last eight years the issues he is most proud of are the observation of Martin Luther King's Birthday and his support of Gary Washburn as Mayor. He gave special thanks to his wife and thanked Mayor Pro Tem Dominguez for his friendship. Mayor Washburn then presented Councilman Winkler a baseball signed by the Lake Elsinore Storm team members. Mayor Washburn then thanked Mayor Pro Tem Dominguez for his dedication and service to government for the last 20 years and for his support during the last eight years. He then thanked Councilman Winkler for his support, patience and direction. City Clerk Kasad then presented Mayor Pro Tem Dominguez and Councilman Winkler with City Tiles and City Scrap Books which include news clippings and photos of the events of the last eight years and two Terms in Office on the City Council. 3. Oath of Office - New Councilmembers. City Clerk Kasad issued Oaths of Office and presented Certificates of Election to Newly Elected Councilmembers Dan Bender and Kevin W. Pape. Councilman Bender and Councilman Pape gave their thanks to all the people who worked on their campaigns and to their spouses, and to those residents who supported their election. 4. Selection of Mayor. City Clark Kasad assumed the Chair and opened nominations for the position of Mayor. MOVED BY PAPE, SECONDED BY CHERVENY TO NOMINATE COUNCILMAN WASHBURN. MOVED BY CHERVENY, SECONDED BY PAPE AND CARRIED BY UNANIMOUS VOTE TO CLOSE THE NOMINATIONS FOR THE POSITION OF MAYOR. THE CITY CLERK CALLED FOR A ROLL CALL VOTE WITH RESULTS AS FOLLOW: COUNCILMAN ALONGI PASSED. COUNCILWOMAN CHERVENY VOTED FOR COUNCILMAN WASHBURN. COUNCILMAN BENDER VOTED FOR COUNCILMAN WASHBURN. COUNCILMAN PAPE VOTED FOR COUNCILMAN WASHBURN. COUNCILMAN WASHBURN THEN ACCEPTED THE POSITION OF MAYOR AND ASSUMED THE CHAIR. 5. Selection of Mayor Pro Tem. Mayor Washburn opened nominations for the position of Mayor Pro Tem. MOVED BY WASHBURN, SECONDED BY CHERVENY TO NOMINATE COUNCILMAN BENDER. HEARING NO FURTHER NOMINATIONS MAYOR WASHBURN THEN CLOSED THE NOMINATION FOR MAYOR PRO TEM. MAYOR WASHBURN CALLED FOR A ROLL CALL VOTE WITH THE RESULTS AS FOLLOW: PAGE THREE - SPECIAL CITY COUNCIL MINUTES - JULY 5, 1994 COUNCILMAN ALONGI VOTED FOR COUNCILMAN BENDER. COUNCILWOMAN CHERVENY VOTED FOR COUNCILMAN BENDER. COUNCILMAN BENDER VOTED FOR COUNCILMAN BENDER. COUNCILMAN PAPE VOTED FOR COUNCILMAN BENDER. MAYOR WASHBURN VOTED FOR COUNCILMAN BENDER. MAYOR WASHBURN DECLARED COUNCILMAN BENDER MAYOR PRO TEM. 6. Selection of Redevelopment Aqencv Chairman & Vice-Chairman. Mayor Washburn opened nominations for the position of Chairman of the Redevelopment Agency. MOVED BY WASHBURN, SECONDED BY CHERVENY TO NOMINATE COUNCILMAN PAPE. HEARING NO FURTHER NOMINATIONS MAYOR WASHBURN THEN CLOSED THE NOMINATIONS FOR CHAIRMAN OF THE REDEVELOPMENT AGENCY. MAYOR WASHBURN CALLED FOR A ROLL CALL VOTE WITH THE RESULTS AS FOLLOW: COUNCILMAN ALONGI VOTED FOR COUNCILMAN PAPE. COUNCILWOMAN CHERVENY VOTED FOR COUNCILMAN PAPE. COUNCILMAN BENDER VOTED FOR COUNCILMAN PAPE. COUNCILMAN PAPE VOTED FOR COUNCILMAN PAPE. MAYOR WASHBURN VOTED FOR COUNCILMAN PAPE. MAYOR WASHBURN DECLARED COUNCILMAN PAPE AS CHAIRMAN OF THE REDEVELOPMENT AGENCY. Mayor Washburn opened nominations for the position of Vice- Chairman of the Redevelopment Agency. MOVED BY BENDER, SECONDED BY CHERVENY TO NOMINATED MAYOR WASHBURN. MOVED BY WASHBURN, SECONDED BY PAPE TO NOMINATED COUNCILMAN BENDER. COUNCILMAN ALONGI VOTED FOR COUNCILMAN BENDER. COUNCILMAN BENDER VOTED FOR COUNCILMAN WASHBURN. COUNCILWOMAN CHERVENY VOTED FOR COUNCILMAN WASHBURN. COUNCILMAN PAPE VOTED FOR COUNCILMAN BENDER. MAYOR WASHBURN VOTED FOR COUNCILMAN BENDER. MAYOR WASHBURN DECLARED COUNCILMAN BENDER AS VICE-CHAIRMAN OF THE REDEVELOPMENT AGENCY. ADJOURNMENT MOVED BY BENDER, SECONDED BY CHERVENY AND CARRIED BY UNANZMOUS VOTE TO ADJOURN THE SPECIAL CITY COUNCIL MEETING AT 5:35 P.M. ~J~ ~ ~ GARY . WASHBURN, _. _ ~~,~. . ~ .. ~. PAGE FOUR - SPECIAL CITY COUNCIL MINUTES - JULY 5, 1994 Res submitted, MINUTES REGULAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY~ JULY 12s 1994 ***a****ra******~t~~~~~~******~a~~~****~********tt*******aa****** CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 10:40 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGIs BENDER~ WASHBURN~ PAPE ABSENT: SOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Assistant Executive Director Roqers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Acting Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No. 2 MOVED BY WASHBURN, SECONDED BY PAPE AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Agency Meeting - June 14, 1994. b. Special Redevelopment Agency Meeting - June 21, 1994. c. Regular Redevelopment Agency Meeting - June 28, 1994. 3. Ratified Selection of Chairman Kevin Pape & Vice-Chairman Dan Bender. (F:134.1) 4. Approved Over-excavation & Debris Removal on the Redevelopment Agency Property Along Outlet Channel and appropriated $16,930.00 from the Outlet Channel Project Account. (F:92.2) 5. Concurred with Council Action to Approve the Request for Waiver of Development Fees on 411 Langstaff - Habitat for Humanity. (F:87.1) 6, Assuming no liability for prior damage and in return for a waiver and final release, authorized the reimbursement of $1,080.00 to the property owner as it relates to Request for Building Repair at 120 W. Graham Avenue. (F:134.1) PAGE TWO - REDEVELOPMENT AGENCY MINUTES - JULY Y2o 399~ aTEM PIILLED FROM CON3ENT CALENDAR 2, Warrant Lists (F:12.3) ae June 15, 1994. b. June 30. 1994. Boardmember Alongi questioned the figures for Stadium eaipenditures and whether those listed were tfie end of the expenses. Administrative Services Director Boone indicated that there were still more to be processede Boardmember Alongi inquired how much more beyond the $1.1 million approved. Mr. Boone indicated that the last approval was for $1.6 million, but there might be more. Boardmember Alongi inquired where Pacific Financial Printing is located< Mr. Boone indicated that this was payment for printing of Bonds for the Stadium Issue. Boardmember Alongi inquired what work Ballew & Associates was till doing. Mr. Boor~indicated that they are working the Fiistoric Downtown Guidelines, as well as the Lake Edge Specific Plan. Boardmember Alongi questioned whether two consultants were working on the Specific Plan. Mr. Boone clarified that Mr. Ballew is doing the Specific Plan, while Mr. Noble worlced on the Master Plan. MOVED BY ALONGI, SECONDED BY PAPE AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RATIFY THE WARRANT LIST AS PRESENTED. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. EXECIITYVE DIRECTOR"S REPORT None. BOARDMEMBER COMMENTS Vice Chairman Bender commented on the £ollowinge 1) Noted that this had been an interesting first meeting and indicated that while he respects ~oardmember Alongi°s right to speak on the issues, he feels that a certain honor to be upheld by the Council. He further indicated that with no intent to insult, he feels Mr. Alongi should be censured. Boardmember Alongi commented on the following; 1) Yndicated that he has been sitting on the Council for over two years and has also served his Country and taken several bullets; he expressed disappointment that he has never been asked to lead the flag salute. He indicated that he felt that to be an insult and noted the others who have been asked to lead the flag salute. CLOSEH SESSION Alone a ADJOIIRNMENT MOVED BY PAPE, SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE PAGE THREE - REDEVELOPMENT AGENCY MINUTES - JIILY 12~ 1994 OF THOSE PRESENT TO ADJOURN THE REGULAR MEETING AT 10:45 P.M. A TEST: ~,~.~,.._~(~ VICKI KASAD, L'LERK OF THE REI7EVEL~P1tiIENT AGENCY REDEVELOPMENT AGENCY ~ C ~ TZEVIN W. PAPE, CHAIRMAN REDEVELOPMENT AGENCY BOARD MINIITES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORS 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY~ JIILY 26~ 1994 **,k+kr*****-*******+e********,t,t,t**+t,k******aa*re**ft*******t*****,k,k• CALL TO ORDEA The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 9:25 p.m. ROLL CALL PRESENT: BOARDMEMBERSS ALONGI~ BENDER~ ~PASHBURN~ PAPE ABSENT: BOARDMEMBERB: CHERVENY Also present wera: Executive Director Molendyk, Leqal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Actinq Chief Buildiaq Official Russell, Community Services Director Sapp, Public 8ervices Director Tecca, Manaqer of 8pecial Projects Watenpauqh, Special Projects Coordinator Wood and Clerk of the Board Rasad. POBLIC COMMENTS - AGENDIZED ITEMB None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No. 4. MOVED BY WASHSURN~ SECONDED BY BENDER AND CARRIED BY UNANIMOIIS VOTE OF THOSE PRESENT TO APPROVE THB BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Agency Meeting - July 12, 1994. 2. Received and ordered filed the Investment Report for June, 1994. (F:12.5) 3. Ratified Warrant List for July 19, 1994. (F:12.3) ITEM PIILLED FROM CONSENT CALENDAR 4. Chanae Order No. 2 for the Mission Trail and Malaga Road Intersection Project. (F:156.2) Councilman Alongi inquired whether this change order would be deducted from the Camelot Properties portion and place on the other side. Staff confirmed that this will come from the funds set aside for Camelot Properties. MOVED SY ALONGI, SECONDED 8Y WASHBIIRN AND CARRIED BY IINANIMOIIS VOTE OF THOSE PRESENT TO APPROVE CHANGE ORDER NO. 2 FOR THE MISSION TRAIL AND MALAGA ROAD INTERSECTION PROJECT. PAGE TWO - REDEVELOPMENT AGENCY MINOTES - JIILY 26' 1994 PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. EXECIITI~E DIRECTOR~S REPORT None. BOARDMEMBER COMMENTS None. CLOSED SESSION None. ADJOIIRNMENT THE REGULAR REDEVELOPMENT AGENCY MEETING WAS ADJOURNED AT 7:26 P.M. ~ /~ ~ r/ ~+/ Gl.'~ EVIN W. PAPE, CHAIRMAN REDEVELOPMENT AGENCY AT EST: ~w~.~~~ ~ VICKY KASAD, CLERK OF THE BOARD REDEVELOPMENT AGENCY MINQTES CITY COUNCIL/REDEVELOPMENT AGENCY JOINT BIIDGET WORRSHOP 130 SOUTH MAIN STREET LARE ELSINORE, CALIFORNIA THIIR3DAY, JIILY 28~ 1994 •***,-**+et****fe***r****ssr**taaar****rtt********+r**r**,-,-*****rr*** CALL TO ORDER The Budget Workshop was called to order by Mayor Washburn at 8:20 a.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, BENDER, PAPE, WASHBURN ABSENT: COUNCILMEMBERS/BOARDMEMBERS: CHERVENY Also present were City Manager/Executive Director Molendyk, Administrative Services Director Boone, City Planner Leslie, Acting Chief Building Official Russell, Community Services Director Sapp, Community Services Manager Best, Public Services Director Tecca, Public Works Manager Payne, Manager of Special Projects Watenpaugh, Sheriff Captain Yankee, City Treasurer Kelley and City Clerk/Clerk of the Board Kasad. DI3CIISSION ITEM 1. 1994-95 Fiscal Year Budqet. (F:30.1) City Manager/Executive Director Molendyk opened the budget discussion noting that this year's budget is beinq formulated later than usual because of pending final dollar amounts on the Stadium. He detailed the 1993-94 budget revenue and expenditures and explained the 1994-95 projections. He noted the recent impacts of State budget balancing on particularly the Redevelopment Agency. He further noted that previously administration costs were charged back to the Redevelopment Agency, however, this is not longer possible. He indicated that the proposed budget would utilize $1,465,000 of the existing reserves. He further indicated that two new par~ time positions are proposed in this budget, being a part time maintenance person to address the Senior Center and Cultural Center, and a part time clerical person for Engineering to assist with the recently implemented parking ticket program. He also indicated that a Capital Improvement Budqet of $685,000 is proposed. Administrative Services Director Boone detailed the Capital Improvement Project Funds available. Councilman/Boardmember Alongi requested clarification of the Street related funds proposed out of the $685,000 and whether it was only the $200,000. City Manager/Executive Director Molendyk clarified the programs proposed. Public Services Director Tecca presented a five year plan to serve as a wish list and explained the proposed distribution by priority for this fiscal year, including Main Street/SUlpher Street Decontamination ($150,000), Spring Street/Sumner Avenue Decontamination Study ($50,000), Nashland PAGE TWO - BIIDGET AORRSHOP MINUTES - JIILY 28~ 1994 Avenue Access Improvement ($200,000), Main Street/Lakeshore Drive Intersection ($30,000), Miscellaneous Street Paving ($200,000) and Curb, Gutter, Sidewalk/Landscaping ($55,500). Councilman/Boardmember Pape questioned the ability to track down the past property owners to pay for the soil decontamination projects. Mr. Tecca indicated that this was possible, but efforts have been underway for nearly a year with no success. Mr. Molendyk clarified that the problems to be decontaminated relate to old gas station tanks. Mr. Tecca further clarified that massive amounts of fuel have been found underground and the proposed $50,000 is only for the study to determine the extent of the problem. Councilman/Boardmember Alongi inquired whether there was a time limit to address these items. Mr. Tecca indicated that some progress needs to be shown. Councilman Alongi inquired whether the $150,000 was for complete clean up of the problem. Mr. Tecca confirmed. Mr. Alongi further questioned the need to clean it up this year. Mr. Tecca indicated that it might be possible to delay it a year. Councilman/Boardmember Pape questioned the possibility of allocating half the funds this year and half next year. Mr. Tecca indicated that this would most likely impact the repairs to the sidewalk, gutter, and curb after the decontamination has been completed. Mr. Pape suggested spreading this cost over two years. Mr. Tecca indicated in this case, he would prefer to fund the decontamination this year and the repairs next year. Councilman/Boardmember Alongi questioned the impact of soil testing on the street. Mr. Tecca indicated this impact would be minor, and he would not have a problem with splitting the project into two years. City Manager/Executive Director Molendyk indicated that he had received questions regarding Limited Street and questioned its status. Mr. Tecca indicated that it is currently under design for a two lane interim roadway. He further indicated that there have been many requests for this road, but the money is not available this year. Mr. Molendyk indicated that the Council needs to know the costs for items such as this. Mr. Tecca stressed that this is the first year of a five year plan. Mr. Molendyk noted the Street Improvement Project and indicated that it is felt that the Limited Street improvement should occur with the completion of the Channel. He noted that Council might want to consider this in lieu of the Miscellaneous Street Improvements. Councilman/Boardmember Alongi questioned why this would not be listed as a priority. Public Services Director Tecca continued to detail item nos. 3 to 6 on the Capital Projects List. The Main Street/Lakeshore Project ($30,000) is in connection with a State project for $158,o00e Miscellaneous Street Paving ($200,000) is part of an annual maintenance effort to include either temporary improvements or repaving projects. He stressed the need to slurry seal the chip sealed streets. He detailed the breakdown and proposed streets from these dollars. He noted that the overlay on Chaney Street was a minimal patch job and needs to be overlayed again this year. The curb, gutter, sidewalk work is proposed around schools and provides the 20% matching funds for SBA 121 funds; the landscaping in this item is for finishing of Graham Avenue project. Councilman/Boardmember Alongi questioned the proposed PAGE THREE - BODGET WORRSHOP MINUTES - JOLY 28~ 1994 improvements for Illinois Street, and asked whether they were proposed as temporary with no curb, gutter or sidewalk improvements. Mr. Tecca confirmed this was the proposal. Mr. Alongi inquired whether this was the area where Elsinore Ready Mix is willing to donate the concrete. Mr. Tecca indicated that it was, however there is approximately $20,000 worth of design work that would need to be done first. Mr. Alongi stressed the impact of water run-off in this area and commented that this was an opportunity to correct the problem. City Manager Molendyk explained the "other items" proposed for funding including carpet, painting, repair work on City Hall, Community Center refurbishing and paintinq, replacement of high mileage vehicles, four-wheel drive vehicle for heavy rains and other emergency situations, and a minimal economic program to remain visible and competitive. He noted that the City newsletter and Autumnfest are proposed to be eliminated. He noted that the Stadium and its operation have only the consideration of concession revenue for maintenance, besides the $600,000 to supplement the fist year of operations. He stressed efforts to work toward self-sufficiency on the part of the Stadium. With regard to studies he further explained that the General Plan update is pursuant to a State requirement, the Lake Elsinore Specific Plan was required by the State as part of the Lake transfer, the Annexation 66 filing fee to LAFCO is to maintain the City's sphere of influence, and the Cultural Center funds related to performances to which the City has already committed. Councilman/BOardmember Pape questioned what performances are proposed. Community Services Director Sapp indicated that there is a Shakespearean event to include two performances and a workshop; and also another performance group Por a series of performances. City Manager/Executive Director Molendyk indicated that the budget as proposed would take approximately $2.5 million from reserves to balance and leave approximately $780,000 in reserves. Councilman/Boardmember Alongi questioned any other items which might come up this fiscal year. Mr. Molendyk indicated that some questions remain regarding the After School Program and the July 4th program. He further indicated that the reserves are generally for unanticipated items such as heavy rains, litigation, etc. He noted that while he is not totally comfortable with the proposed level of reserves, the organization has been downsized three times in the last four years and capital items have not been replaced during that period. Councilman/Boardmember Alongi expressed concern with the small amount of reserves and questioned what happens if major problems occur. Mayor/Boardmember Washburn indicated that this situation would require that something else be cut. He noted the budget as presented does not take in to account other funding such as the $1/2 million for the Lake. He suggested that the four-wheel drive vehicle, the Lake Edge Specific Plan and other professional items could be funded from that fund. Mr. Molendyk indicated that this was true however, it is important to replace that revenue. Mayor Pro Tem/Vice Chairman Bender expressed an overall concern with dipping into the reserves excessively, and approving a budget for more than the prior year's. He expressed further concern with the potential for very minimal reserves in next year's budget and noted the potential for PAGE FOUR - BIIDGET WORRSHOP MENQTES - JULY 28~ 1994 serious revenue generation problems. He indicated that he would like to look at deletion of some items to reduce the impact on the reserves for this year, while working to secure additional revenue sources for next year. He suggested not doing as many items and reviewing the budgeted amounts. He indicated that he may have suggestions for reductions. City Manager/Executive Director Molendyk stressed the importance of not spending more than is available. He indicated that he could go back and delete some refurbishing; and while it is not imperative to do economic development, it is the only thing to allow forward movement on drawing new revenue to the community. He further indicated that it might be possible to reevaluate the Stadium maintenance and operations, and go back and look at what special studies are priorities, as well as looking at what could be delayed. He noted that the Lightinq and Landscape Maintenance program as proposed is balanced for providing street lights, median landscaping, park maintenance, etc. Mayor/Boardmember Washburn questioned the Graham Avenue Landscaping and whether it is on individual meters. He questioned whether consideration was being given to placing it on the same system as Main Street. Mr. Molendyk clarified that it was originally planned to be on the master system, however, after Council discussion was placed on individual meters; he indicated that it could be reevaluated for conversion to the master system. Mr. Tecca indicated that this conversion would cost approximately $200,000. Mayor Washburn inquired what problems exist with the turf in place. Public Works Manager Payne indicated that the problems are due to individual property owners watering levels. City Manager/Executive Director Molendyk detailed the current fund balances and recommended expenditures for the Lake. Manager of Special Projects Watenpaugh noted the obligation on January 1, 1995 to take over 1/2 of the Lake Patrol function for the Lake. He explained that the budget addresses a full time maintenance and operations person and part time staff to assist that person, as approved mid-year last year. He also explained that the budget includes miniraal odor control and treatraent for general maintenance of the Lake, and does not include water quality control for the entire lake. He stressed this budget includes minimal requirements for operations. Mayor/Boardmember Washburn inquired whether the Lake Edge Specific Plan was the most important item for this year. Mr. Watenpaugh indicated that it was important in connection with the Master Plan. Mayor Pro Tem/Vice Chairman Bender noted that the largest expense was for contractual services and questioned what this would include. Mr. Watenpaugh indicated that this was for Sheriff or State Patrol services. City Manager/Executive Director Molendyk noted that one proposal was received from the Sheriff for full staff, but they are currently looking at getting a boat from the Colorado River and using Overtime officers. Captain Yankee further explained the review underway on the proposal, noting that the original proposal seemed too high. He explained that the next proposal will include use of reserve and overtime officers. Mr. Watenpaugh further PAGB FIVE - BIIDGET WORRSHOP MIN[TTES - JIILY 28~ 1994 explained that the figure includes ongoing health department testing and completion of the Boating and Waterways Grant Application. Administrative Services Director Boone detailed the Redevelopment Agency Budget, estimating a carry over of $172,000, from Fiscal Year 1993/94. Councilman/BOardmember Alongi inquired whether there would be any additional costs for the ball field. Mr. Molendyk indicated that staff is optimistic that the dollars already allocated will be sufficient. Mr. Boone clarified that the estimated final cost for the Stadium is $22.1 million and some decisions are still pending. Mayor Pro Tem/Vice Chairman Bender commented on the $600,000 to come from the Water District and suggested that an alternative timinq for the expenditure be worked out with the District. Mr. Boone indicated that he could approach thera. Councilman/Chairman Pape noted that more Redevelopment Agency reserves are anticipated at the end of the year than at the beginning. Mr. Boone indicated that this was only if all items remain as stated. Mayor/Boardmember Washburn noted that it would be nice to get the tax increment built up to assist. City Manager Molendyk noted other impacts on this year's budget are that some Assessed Valuations are anticipated to be going down; and the lobbyist has informed the City that the State has balanced its budget without impacting the cities further, at least until after the November Election. Mayor/BOardxnember Washburn inquired in that the Council sets policy and provides direction, what is the most direct line for the Lake to generate the most money. He inquired whether enforcement on users, special events, or proper zoning would be the best approach to make it a greater revenue source. City Manager/Executive Director Molendyk indicated that it was important to look at the Lake in the next year. He noted that launching helped, but water elevation became a problem; special events bring business, but this is not a direct revenue source for the City. He noted that under the State Park agreement it is paying out more than it is bringing in, so the agreement needs to be reevaluated. He further noted that enforcement could generate revenue, but does not help to promote the Lake and was not a big source of dollars for the State. Mr. Watenpaugh clarified that the State did not receive funds from enforcement, as all of 'those dollars went to the Courts. He indicated that launching is the best resource, but local enforcement of fishing regulations and possible implementation of a day use fishing fee, possibly $2, could also assist with revenue. He noted that improved water quality will also assist, in making the Lake an improved source of revenue. Mayor Pro Tem/Vice Chairman Bender inquired whether hotel/motel type occupancy tax can be assessed on the marinas and campgrounds. Mr. Molendyk indicated that this could only be placed on facilities within City limits, but a new law does allow for assessment on R.V.'s; this could be looked at as a new revenue source. Mayor Washburn concurred that this source PAGE SI% - BIIDGET WORRSHOP MINIITES - JIILY 28~ 1994 should be considered. Councilman/Boardmember Alongi inquired why the City could not charge any one who fishes on the Lake, whether on public or private property, to pay a fee. He indicated that he has a problem with anyone using the Lake without paying a fee. He suggested an annual fishing permit fee, similar to the annual boating pass fee. Mr. Watenpaugh indicated that he could obtain verification from the City Attorney, but the $5 day use fee is for use of a boat on the Lake; he was not certain whether this could address use of private property. He noted that the difficulty with this might be in verifying property lines. Mr. Alongi questioned the State's position on property lines and water levels. Mr. Watenpaugh indicated that this related to the State's enforcement rights. Councilman Alongi inquired whether the City would have the same rights, since the City is paying for fish. Mr. Watenpaugh indicated that he would research this matter and provide a report to Council. City Manager/Executive Director Molendyk stressed that this budget is based on the prior year's level of service. He noted that last year more money was given to non-profit organizations and stressed the need for Council policy in this area. He noted the "user pays" requirement and indicated that the staff needs direction on how to deal with non-profit groups and their use of City facilities. He stressed the need for that policy direction to come from this budget process, noting that the small amounts do add up. Mayor Pro Tem/Vice Chairman Bender inquired how much this amounted to last year. Community Services Director Sapp indicated that it was over $25,000 last year. Councilman Pape questioned the timing for budget requests. Mr. Molendyk clarified the type of assistance requested and indicated that the budget proposes the same amounts for the same groups. He indicated that addressing this as part of the budget process will solve problems later. Mayor Washburn noted the difficulty in providing blanket policy direction. Mr. Molendyk concurred but stressed that these items do come up every year, after the budget has been approved. Councilman/BOardmember Alongi suggested that the best approach was to assist organizations with 501 status only, noting that possibly a bulk amount could be budgeted and requests could only be approved as long as funds were still available. Mayor Pro Tem/Vice Chairman Bender questioned the advisability of this, suggesting that the events be cut out or the fees be cut. He suggested that an equitable fee be established and all groups be required to pay it. Councilman/Boardmember Alongi stressed that this should only be for Lake Elsinore non-profit groups. He noted that the City has previously helped organizations in Temecula, and it should really only be organizations that help a majority of Lake Elsinore residents that receive funding. Mayor Pro Tem/Vice Chairman Bender suggested that picking and choosing between organizations should be avoided. He reiterated that a reasonable fee structure should be established and all groups charged equally. Councilman Alongi indicated that the Community Center usage was not hard dollars, because a staff person is always present anyway; he noted that a parade is a different situation. Mayor Pro Tem Bender stressed the importance of recouping the revenue. Mr. Alongi indicated that this was an entirely different situation, of revenue versus services the PAGE SEVEN - BIIDGET WORRSHOP MINQTES - JOLY 28~ 1994 taxpayers have paid for already. He stressed that 501 status groups like H.O.P.E., School Bell and the Friends of the Library provide a service and all residents have equal opportunity to participate. Mr. Bender indicated that he was looking at the general philosophy. Mayor Washburn noted that this was a question of special needs versus hard dollars. City Manager/Executive Director Molendyk commented that in the past the Council/Redevelopment Agency have not had a set group of goals to agree on. He stressed the importance of an economic plan and financial plan, and five or six major goals, with the entire Council buying in to a set program. He indicated that staff could develop a list of major goals for discussion at the next meeting. Councilman/Chairman Pape inquired whether the $80,000 in C.D.B.G. funds was the allocation for the Yarborough Park improvements to be started this date. Staff confirmed. He questioned the ADA retro£it requirements. Mr. Sapp indicated that these are required by January of 1995, with new playground equipment and handicap accessibility. Councilman/Chairman Pape indicated that he was looking for any funds which could be used to address the Lake, particularly park or sand areas along the Lake. Mr. Sapp that there are some dollars allocated for Lakeshore Drive areas. Mr. Watenpaugh commented that the City is now maintaining and watering, where possible, fertilizing and mowing; and the grass is starting to grow. He noted that part time staff is also being recruited to address this are. Mr. Pape indicated that he has been down to that area and much of it does not have grass and sprinklers are needed; he questioned the possibility of allocating money to provide additional improvements. Mr. Watenpaugh suqgested lookinq at available C.D.B.G. funds for next year. City Manager/Executive Director Molendyk indicated that there are some park in-lieu fees available for new projects. Mr. Boone confirmed that there is $86,000 available. Mr. Pape indicated this would be a start for the items discussed. Councilman/Boardmember Alongi stressed that there is no nice park along the Lake. Mr. Molendyk noted Lakepoint Park. Mr. Alongi indicated that he meant a park with access to the Lake. Mr. Molendyk indicated that staff will bring back a proposal. Mr. Bender suggested deweeding a section and placing sand. Mr. Alongi suggested a children's,area with swings, etc. Mr. Watenpaugh indicated that this could be done, but if it is deweeded and sand is placed it is an improvement and handicapped access improvements will also be required. Mayor/Boardmember Washburn noted that there are individual lots in the area which could be acquired for e~ansion. Mayor/Boardruember Washburn commented that there are other projects which receive City dollars, such as Kids on Track, which is provided to assist the School District, but is not cost effective. He noted that this might be an area to save dollars to allocate more cost effectively and better benefit the overall community. Councilman Pape indicated that he has spoken with the School District President regardinq the possibility of joint funding of this program. He inquired of Captain Yankee whether he believes the Nashland Street Improvement Project will help to eliminate the problems, noting that his area has cul-de-sacs PAGE EIGHT - BIIDGET NORRSHOP ffiIN[JTES - JOLY 28~ 1994 and he always thought that was preferable. Captain Yankee indicated that he was asked about possible options and the best option. He indicated that the project could possibly be delayed, however the property is available now. He stressed that he believed that this was the "best" answer, but not the "only" answer. I.;. Councilman Alongi indicated that he doesn't believe the street improvement will eliminate the problem, noting that. many streets are cul-de-sacs. He stressed that this is a problem area with an element to be eliminated. He indicated that he would prefer to work with and assist the owners to compensate for the density and design problems which are inherent. Mayor/Boardmember Washburn indicated that this discussion gives perspective to the situation, while much of the problem relates to absentee landowners and a multitude of other items on Nashland, the same problems are not prevalent in single- family owned residential areas. He stressed the need to go after the business licenses for multi-family users. He noted that the street improvement is a quick fix to break open the area. Councilman/Chairman Pape indicated that he would rather see increased enforcement in the area. Mayor/ Boardmember Washburn disagreed indicating that it is important to change the character of the traffic flow through the area. Captain Yankee stressed the complexity of this situation and offered to provide more details at the next discussion. Mayor Pro Tem/Vice Chairman Bender commented overall he would like to see the deletion of some items, but stressed the importance of maintaining existing facilities. He noted that trades between projects could occur, with some being postponed until warranted. Councilman/Boardmember Alongi expressed disappointment that additional police and fire services are not being addressed. City Manager/Executive Director Molendyk noted that attempts are being made through special enforcement and funds are being reviewed to address the fire station. THE BUDGET WORKSHOP WAS ADJOURNED AT/19:46 A.M. ~ ~~~~~ CIT F/LAKE INORE ~ ~ ~ 3CEVIN W. PAPE, CHAIRMAN REDEVELOPMENT AGENCY CLERK OF THE BOARD MINUTES TUESDAY, AUGUST 2, 1994 **********~**************t*****,t********t***********,t************ CALL TO ORDER The Special Redevelopment Agency Meeting was called to order by Chairman Pape at 7:45 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, BENDER, WASHBURN, PAPE ABSENT: BOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Administrative Services Director Boone, Community Services Director Sapp, Special Projects Manager Watenpaugh, Public Services Director Tecca, Deputy City Clerk Bryning. PUBLIC COMMENTS - AGENDIZED ITEM5 - None. CONSENT CALENDAR MOVED BY WASHBURN, SECONDED BY BENDER AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. Res c 4-3- Conf RESOLUTION N0. 94-3 Year 1994-9 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, CALIFORNIA REQUE5TING THE TAX COLLECTOR OF THE COUNTY OF RIVER5IDE TO PLACE SPECIAL TAXES ON THE BILLS OF CERTAIN PROPERTIES. (CFD 90-2) ADJOURNMENT MOVED BY WASHBURN, SECONDED SY ALONGI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE SPECIAL CITY COUNCIL MEETING AT 7:45 P.M. /" REDEVELOPMENT AGENCY fully submitted, . ~ ~ ii < a SPECIAL REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSSNORE, CALIFORNIA c , Depu City ATTEST: " ~~~~~~ ~ ~~ VICKI KASAD, CITY CLERK MINIITES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY~ AUGUST 9~ 1994 ****+~,~+r*r**~******,~*~r+r*aa************,-**rr****rt******s*******,~*+r CALL TO ORDER The Regular Redevelopment Agency Meetinq was called to order by Chairman Pape at 8:20 p.m. ROLL CALL PRESENT: BOARDMEMBERB: ALONGI~ BENDER~ CHERVENY~ WASHBORN~ PAPE ABSENT: BOP,RD*SEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, Acting Chief Building Official Russell, Engineering Manager O'Donnell (representing Public Services Director Tecca), Manager of Special Projects Watenpaugh, Special Projects Coordinator Wood, City Treasurer Kelley and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR Boardmember Cherveny indicated that she would be abstaining from vote on item 1 of this agenda, and voting no on item 3. MOVED BY WASHBIIRN~ SECONDED BY ALONGI AND CARRIED BY IINANIMOUS VOTE TO APPROVE THS BALANCE OF THB CONSENT CALENDAR AS PRESENTED. 1. Minutes (F:134.3) a. Regular Redevelopment Agency Meeting - July 26, 1994. b. Joint Budget Workshop - July 28, 1994. c. Special Redevelopment Agency Meeting - August 2, 1994. The Minutes were approved by a vote of 4 to 0 with Cherveny abstaining from vote. 2. Ratified Warrant List of July 29, 1994. (F:12.3) 3. Adopted Resolution No. RDA 94-4 regarding the Lake Elsinore Diamond Bond Refinancing, by a vote of 4 to 1 with Cherveny casting the dissenting vote. (F:134.10)(X:126.5) RESOLUTION NO. RDA 94-4 A RESOLIITION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LARE ELSINORE AIITHORI2ING AND DIRECTING THE E%ECIITION OF TffitEE REIMBIIRSEMENT AGREEMENTS RELATING TO THS ISSUANCE OF CERTAIN BONDS BY THE LARE ELSINORE PIIBLIC FINANCING AUTHORITY~ APPROVING AN OFFICIAL STATEMENT RELATING TO SIICH BONDS AND TH& SALE OF CERTAIN PROPERTY PIIR3IIANT TO A GRANT DEED~ AND AOTHORIZING AND APPROVING OTHER MATTERS PROPERLY RELATIN(3 THERETO. PAGE TWO - REDEVELOPMENT AGENCY MINUTES - AUGIIST 9~ 1994 4. Approved Public Hearing Date of September 13, 1994 for the following: (F:156.2) a. Acquisition of Property for Lakeshore Drive Bridge. b, Acquisition of Property for San Jacinto River Channel. 5. Concurred with City Council Action to Receive and file the Letter of Resignation submitted by Boardmember Tere Cherveny (F:44.1) PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. E7CECIITIVE DIRECTOR~S REPORT None. BOARDMEMBER COMMENTS None. CLOSED SESSYON None. ADJOURNMENT MOVED BY CHERVENY~ SECONDED BY ALONGI AND CARRYED BY IINANIMOUS VOTS 'd'O ADJOURN THE REGOLAR REDEVELOPMENT AGENC;~]f MEETING AT 8:22 P.M. ~% ~~ n ~~ ~ " EVIN W. PAPYE, CHAYRMAN EDEVELOPMENT AGENC% AT~EST: c /C~~ vIG~!~l~'.C KASAD, ~CLERR OF THE BOARD REDEVELOPMENT AGENCY MINQTES JOINT CITY COIINCIL/REDEVELOPMENT AGENCY SUDGET STUDY SESSION CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA MONDAY~ AIIGIIST 22~ 1994 ,k,k*********,t**,kftfr**********,k,k,k,k,k,k**s*sstttt*t*********~****s**a***• CALL TO ORDER Mayor Washburn called the Budget Study Session to order at 8:40 a.m. ROLL CALL PRESENT: COUNCILMEMBERS: ALONGI, BENDER, WASHBURN ABSENT: COUNCILMEMBERS: CHERVENY~ PAPE Also present were: City Manager Molendyk, Assistant City Manager Rogers, Administrative Services Director Boone, City Planner Leslie, Community Services Director Sapp, Manager of Special Projects Watenpaugh, Public Services Director Tecca, Acting Chief Building O£ficial Russell, Public Services Manager Payne, Community Services Manager Best, Fire Chief Schmutz, Sheriff's Captain Yankee, City Treasurer Kelley and City Clerk Kasad. DISCUSBION ITEM A. GOALS AND OBJECTIVES. (F:30.1)(8:44.1) City Manager Molendyk explained the Goals and Objectives as follows: Citv Council City Manager Molendyk suggested that one or two meetings a year would be advisable with the following list to improve communications with the other organizations: Interaovernmental Relations - Study Session with County Supervisor's Office. - Study Session with School Board. - Study Session with EVMWD. - Interface with State Elected Officials. - Ynterface with neighboring communities (such as Temecula and Murrieta). - Act as Ambassadors to the Community. Economic Development - Establish aqgressive program to bring in new revenue sources. City Manager Molendyk stated that the City must continue to make a major effort to bring in businesses which will generate revenue. He made note of the State Budget and the future possibility of helping fund the program to address illegal immigrants. He further noted that the County is going to have to cut 40~ of their overall budget and in turn services will be cut. - Video - Economic profile and tourism. - Marketing/demographic material update. - Personnel training. - Development projects: Red Lion PAGE TTPO - BUDGET STIIDY SE$SION - AIIGIIST 22~ 1994 International Eastlake Autodealer West End Commercial Outlet Center City Manager Molendyk emphasized the importance of sticking to the listed projects. He explained that to properly utilize staff's time they must be allowed to stick to designated projects to maintain efficiencyo Administrative Services - Review of Arbitrage Financing. - Develop policy manual for computer system. - Develop tax information brochure. Communitv Services - Completion of McVicker Park. - Completion of Phase YII - Yarborough Park. - Renovation of Senior Center. - Computerization of registration and facility rentals. COIINCILMAN PAPE ARRYVED AT Se45 A.M. Community Development - General Plan clean-up housing element. (This is required by the State of California.) - Zoning Code update. - Lake Edge Specific Plan. - Annexation No. 66 - Sphere of Influence. - RDA Housing Program AB1290. - GIS - All Departments Interface. - GIS - Policy and Procedure Manual. - Code Enforcement - policy to recoup liens. - Policy land use - horse properties. ~ Hillside guidelines. - Evaluate contract for County Health Service. Fire - CFD 88-3 construction of fire station. - Evaluate funding and staffing levels. Police ° Maintain existing service levels and funding. - Establish special enforcement programs. - Community Action Programs and policies (for example Area "J". When Council is satisfied that the goals have been met at that location, the program can be moved to a another problem area)e ° Downtown - Enforcement (Cushman/Bicycle patrol) Lake - Improvement - beach area. - Lease conformance - City Recreation Area. PAGE THREE - BODGET STUDY SESSION - AIIGIIST 22~ 1994 City Manager Molendyk explained that the City is loosing money on the Concession Agreement and needs to be addressed and brought into conformance. The Lake and the Stadium are enterprise accounts and should make money for the City. - Public Safety Issues. (In 1995, the City will be required to provide public safety on the Lake.) Stadium - Stadium management. Maintenance - short term and long term. - Programs and events. - Policies and procedures. (USe and rental policy.) Public Works - Refurbish Public Services Yard. - Capital Program - streets. - Conformance to AB 939 - 25~ diversion of recycling. - Infrastructure maintenance. - Four Corners Storm Drain - coordinate with County Mayor Washburn asked whether the City has programs that are well established or are more programs suggested. City Manager Molendyk explained that proposed programs address Special Events such as the boat race and other such programs. Mayor Washburn suggested that there be more activities to utilize the Cultural Center. City Manager Molendyk reminded Council that the City has increased its facilities and not its management, and noted that there are activities planned at the Cultural Center, as well as making the facility available for weddings. Mayor Washburn asked if the section that addresses GIS includes training for staff. City Manager Molendyk stated that he would address that. Councilman Bender commended staff for the list of Goals and Objectives. He stated that goals and objectives save time and money. He suggested that staff should be authorized to address the issues such as the ski school and the tour business that were before Council at the last meeting. Councilman Bender suggested that if the different businesses present their applications to the City they should approach staff in a business-like manner, with a complete business plan and draft contracts for staff to review. Staff should not be expected to provide these items for the applicants. He explained that if the prospective businesses do not have all their information in order, then staff should not deal with them and they should not appear before City Council without a complete package. He stated that it is a waste of time for the City Council, City Attorney and staff. Councilman Bender commented on the list of Capital Improvements Projects which are needed in the next five years and noted the Council should pick the ones that they wish to see done. He stated that he approved of this method, since the Council is then made aware of the needs of the City. He indicated he felt that Public Services Director Tecca should set the priority since he has the expertise to determine which PAGE FOUR - BODGET STIIDY SESSION - AIIGOST 22~ 1994 projects are most needed. Councilman Bender explained that this gives the City the benefit of proper planning and scheduling. City Manager Molendyk stated that one of the other things that Councilman Bender noted last Friday was the amount of trash which accumulates along the lake edge both along Lakeshore Drive and as viewed from a boat on the lake in various other areas. He explained that Council might want to look at more signage and enforcement along the lake edge to address this problem. City Manager Molendyk stated that Councilman Alongi has questioned the distance that chain link fence should go out along the property line on the lake edge. Mayor Washburn stated that he felt that Council would give no argument regarding the clean-up along the lake edge. He explained that this is a problem that needs to be addressed since it is so visible. Councilman Alongi commented to Councilman Bender that the City is the public servant and Lake Elsinore is only a City of 24,000. He indicated that the City cannot e~tpect small businesses to come into the City and spend thousands of dollars in the preparation of the business reports previously mentioned. He stated that he doubted that the ski school would be in existence if the owner of the business had to come up with the money to provide the business financial profile or proposed contracts. Councilman Alongi explained that the main trust of the community is to get the small businesses in operation to attract the large businesses. He stated that it is counter productive to require the same information from a small business as would be required of a Wal-Mart or a Red Lion involving millions of dollars and many acres of land for their investment. He explained that if the City required the businesses on Main Street to provide architectural drawings, engineering reports, and financial reports then Main Street would not have been done. Main Street exists because the City does serve the public through a special program which did not require them to expend a great deal of money. He stated that the City provided low interest loans for improvements. Councilman Alongi addressed the Capital Improvement Project and stated that Council is elected and part of their campaign is based on making certain improvements to the City. He commented that while Mr. Tecca is a knowledgeable person and recognizes the projects, he does not understand the needs of the people and the things that they would wish to see addressed first. He suggested that it is the Council's job because they are in touch with the community and respond to the needs. He explained that it is not up to staff, but rather the Council to meet the public's wants, needs and desires. City Manager Molendyk noted that as an example, the small business man who wished to set up a tour service was very ill- prepared and the information provided was not adequate. He explained that in regard to small businesses, if there was a simple rendering provided, and not what would be expected of Wal-Mart, then the staff would be more prepared to give quidance in regard to color and style; and prevent improper information being brought before Council. Mayor Washburn stated that when he was teaching in Junior PAGE FIVE - BODGET STIIDY SESSION - AIIGIIST 22~ 1994 College he would not accept an incomplete paper or project and required his students to take it back and do it over. He further stated that he would not expect staff to accept an in incomplete project; but the case of the tour businesses, staff did not accept the project and the applicant of the tour agency did bring it to Council in protest of staff's decision. He stated that it took the consensus of Council to rule that the project was not complete. City Manager Molendyk stated that the reason the tour business was brought before Council was because it was pushed by a former Councilmember and the only way to resolve it was to bring it before Council for a decision. Councilman Pape stated that Council does not want to discourage small business coming to Lake Elsinore, but on the other hand when they are not prepared, staff can lend a helping hand and list the things that they would need to complete their package for final submittal. City Manager Molendyk stated that in the past Council has been approached by business owners wishing to hurry their projects in order to open for business and have submitted less than complete packages. He stated that the City is a business and should be run in a business-like manner. Mayor Washburn stated that sometimes staff tends to drag their feet and tends to block an issue and that's when Council gets involved and comes down on staff. He explained that it works both ways. Mayor Washburn commented that he feels that 85$ of the time staff follows the guidelines and policies; and they are conveyed to the applicant. He stated that the other percentage of the time is when Council gets involved. Councilman Bender stated that he felt that Councilman Alongi and he do agree on many things, but clarified that business plans are not expensive. He further e~lained that it is an outline of business items and will assist in the success of the business. Councilman Bender stated that this is a form of preliminary homework to help the business succeed. He further stated that it is the City's responsibility to encourage and help the applicant, but they must do the foundation work for themselves He explained that he wants big and small businesses in the City, but they must be responsible for doing all the things necessary to accomplish that objective. Councilman Bender stated that he supports the ski school, but feels that they must do their homework to be successful and properly use the lake. Councilman Pape questioned the Goals and Objectives, and stated that he did not see the Limited Street Bridge listed. City Manager Molendyk stated that it would be part of the Capital Improvement Project List. B. PROPOSED BIIDGET - FISCAL YEAR 1994/95. (F:30.1) City Manager Molendyk stated that at the last budget meeting staff had indicated for revenue the City would have a savings of $500,000, but now there is an additional $200,000 so there will be an ending General Fund balance of $790,000. He PAGE SI% - BUDGET STIIDY SESSION - AIIGUST 22~ 1994 e~lained that for 94/95 the City is looking at a revenue of $8,500,000 with expenditures estimated at $9,964,000 which means that the City will have to go into the reserves for $1,464,000. City Manager Molendyk stated that the Redevelopment Agency has always contracted to the City for administration, however because of the costs to the RDA in the last year some of the functions are now being absorbed by the General Fund. City Manager Molendyk then detailed the items which could be removed from the budget for a total savings of $173,600. He made special note of the costs of General Law Enforcement and stated that the City would retain the current level of service; and pointed out the possible need to retain the lobbyist. He requested Council comments with regard to the proposed reductions in Exhibit "A". Councilman Pape asked how long the City has had the Lobbyist. City Manager Molendyk stated that he has been under contract for three years. Councilman Pape asked if he has created benefits for the City. City Manager Molendyk explained that he was active and instrumental in the transfer of the Lake, information on a weekly basis regarding the State Legislature and State Budget, representation on Water Quality issues for the City (regarding Title 22) and now he is working on a one- time allocation of $1,000,000 for a boat launch for the Lake. City Manager Molendyk stated that he feels the Lobbyist is vital for intergovernmental relations. Councilman Pape asked if we tell the lobbyist what we want to see accomplished in the City, he can look around Sacramento to see if he can acquire the funding. City Manager Molendyk stated that that is just one of his purposes. He cited as an example that the lobbyis~ is currently working on trying to get the three million dollars that the City was suppose to receive back from the State for the Lake from the 1976 Bond Act. City Manager Molendyk explained that if the Chief of Police asked that certain issues be addressed and the present law would not allow for those actions, the lobbyist would be the person who would work toward getting a piece of legislation through the system, by seeking an Assemblyman or Senator to present a Bill to aid the City is responding to the problems that need to be addressed. Councilman Pape asked if it would be more appropriate to go through the lobbyist than to go to the Assemblyman or State Senator. Mayor Washburn stated that it woulde He explained that fie has been involved with the City lobbyist and he was very effective in the Lake Transfer, as well as now trying to recover the money from the 1976 Bond Act. City Manager Molendyk stated that the current lobbyist, Mr. Arnold, also represents the Cities of Anaheim and Long Beach. Mayor Washburn stated that although he is in favor of funding more money to the GIS program, he feels that he would take the funds from that project to fund the Lobbyist. &ie explained that he is worth the money for the things that he accomplishes for the City. Councilman Alongi stated that the Lobbyist is necessary in current times and he feels that Mr. Arnold is worth the money. Councilman Alongi stated his concerns regarding use of the PAGE SEVEN - BUDGET STUDY SESSION - AIIGIIST 22, 1994 City Attorney and asked for more information regarding the type of calls that the City Attorney would respond to the public. He suggested that an application for information to the public be submitted for each department, and then the department can check to see if it is legal to release the information rather than the public calling the City Attorney to acquire information. He explained that he felt that this could be better handled at a staff level. Councilman Alongi commended Code Enforcement and stated that he does not want to see those services cut because they aid the Sheriff's Department. City Manager Molendyk stated that when he started with the City it had a population of 9,000 and now it has a population of 25,000 and the level of service has been maintained during that time. He explained that this is a recommendation to supplement what the City has at this time. He noted that the City is carrying $100,000 in the budget for abatement of buildings and once the budget is approved, that money is gone. Iie stated that this item can be brought back at mid-year budget, but at this time there will be more board- ups because the current budget is out of money and as soon as the proposed budget is approved the money is spent to finish the abatement of the current boarded up structures which have been waiting for fundinq to be abated. Councilman Alongi questioned the cut of $30,000 and stated that he does not want to see the extra funds cut from Code Enforcement. City Manager Molendyk pointed out that this would reduce the funds that he felt should be available in the reserves, but it is up to Council to establish the amount of reserves that they wish to maintain. Councilman Alongi stated he does want to see the City increase its reserves, but he does not want to see the service to the community reduced to increase them. He explained that public safety is a major responsibility of Council and the extra $30,000 is not that great an impact on the general reserves. Councilman Pape stated that the City Attorney works for the City Council and if the staff informs the public that the information that they request is not for release, then this matter should not go to the City Attorney, but rather the Council at a regular meeting or to the Manager. He stated that if the public wished to speak to the City,Attorney, they could make a deposit with the City and the charges could be taken from the deposit to reimburse the City Attorney for his time. City Manager Molendyk stated that he would have to consult with the City Attorney in regard to the legality of this approach. Mayor Washburn stated that under the Public Information Act the public has the right to approach the City Attorney for inforntation and they cannot be charged. He explained that the City is paying for too many charges from the City Attorney, for questions that the City should not pay for. Mayor Washburn stated that if the Council does not like what the press is reporting, they should stop talking to them and force them to attend the public hearings and the City Attorney can address them at that time. Councilman Bender questioned the $30,000 for the lobbyist. City Manager Molendyk stated that the lobbyist was included in PAGE EIGHT - BIIDGET STUDY SESSION - AUGIIST 22~ 1994 the budget and Exhibit "A11 shows that he was removed from the budget to shave more money from the budget to allow for a greater amount to be placed in the reserves. Councilman Bender stated that he did agree with Councilman Alongi regarding the request forms for the public and the City should utilize the cost recovery program. He asked if the Sheriff~s Department would pick up any slack if the City does reduce the amount originally allocated to Code Enforcement. City Manager Molendyk explained that the CSO's enforce anything that has to do with public property or public right-of-way and Code Enforcement deals with private property; and Captain Yankee is going to work with the City to have Community Service Officers deal with weekend sales. Councilman Alongi commented on the striping of the streets and noted that in some areas in other cities, the asphalt is ground and a tape is placed to mark crosswalks. He stated that the tapes reflect at night and are permanent. He asked if we could use this program in the City. Public Services Director Tecca stated that the plastic striping lasts about four times longer than paint, but it is very expensive and should be used for an ultimate improvement only such as Railroad Canyon Road. He stated that the majority of areas that are painted are due to a lack of funds for that area or the fact that the street striping will ultimately be changed. Councilman Alongi asked if the City had received a new contract with Animal Control. City Manager Molendyk stated that there is one year left with the Animal Control contract and what is reflected in the budget is an increase for cost of living. City Manager Molendyk recapped the desires of Council. He requested confirmation that the $30,000 each for Code Enforcement and the lobbyist were added back in to the budget. Councilman Alongi stated that he would like to see some type of program where the turn around time for the recovery of funds for abatement can be made faster. There was general discussion regarding allowing an extra $15,000 for Code Enforcement. City Manager Molendyk explained that there is an additional $100,000 in abatement recovery and some of it will be generated back in during the year. He stated that the $15,000 could be placed in the Code Enforcement budget at this time for the issue be brought back at mid-year and the monies generated from the abatement recovery be placed into that fund as well. Mayor Washburn asked the City Manger for a memo showing what the $100,000 outstanding in abatement recovery is for, and also a list of all the properties that are waiting for abatement. Mayor Washburn asked what the "Further Define Programs for 1994-95" for the GIS meant on Exhibit 11A"e Acting Chief Building Official Russell explained that there are no goals or objectives for the GIS and no roles set for the personnel to operate the GIS. He explained that there is a need to address the goals and objectives for this proqram. City Manager Molendyk explained a portion of Exhibit "B" PAGE NINE - BIIDGET STODY SESSION - AIIGIIST 22~ 1994 regarding Capital Items and Other Item Funding. He asked Public Works Manager Payne to explained the improvements for the Public Works Yard. Public Works Manager Payne explained that what he is proposing to do is build a 5,000 square foot steel building which would be used for a vehicle maintenance shop as well as a warehouse facility as well as paving the rest of the yard. He stated that the three buildings which are currently in use were built in the 1940's and the SCJPIA has suggested replacement Councilman Alonqi asked how much savings there would be if an office space was not built. Mr. Payne stated that it would be approximately $5,000 in savings. Councilman Alongi asked how much could be saved if the paving was not done this year. Mr. Payne explained that there is a current flooding problem and if the buildings were done and the paving was not done, there would still be the problem of flooding. Councilman Alongi asked if the building could be elevated at the time of building and DG placed, to postpone the paving until next year. Mr. Payne stated that it is a possibility. Councilman Alongi stated that it would save $40,000 to put the paving off until next year, and explained that it would create quite a savings for this fiscal year. He explained that he knows that it has to be done, but he feels that the paving can be put off for one more year. City Manager Molendyk stated that the City Yard has taken a back seat to other projects for several years and needs to have attention. He invited Council to go to Public Works and view the facility. Councilman Alongi agreed, but stated that there is a tight budget this year and the dollars need to be shifted around to give the public the proper service they deserve. He explained that what he is proposing is that Public Works still qet the buildinq and office, but the paving will not directly affect the project, if they lay base aqgregate and then DG which will receive the asphalt for next year. He stated that he is only addressing the paving. Councilman Bender stated that he was in full agreement with Councilman Alongi. Councilman Pape asked what kind of damage would occur from erosion if the asphalt is put off for a year. Councilman Alongi stated that there would be none if it is graded and packed correctly. Mayor Washburn stated that he felt that the building would be sufficient for this year, and if there is surplus at a later date then the paving can be completed as well. City Manager Molendyk e~lained that CDBG funds can be used to retro-fit the bathrooms at the Community Center and that amount has been eliminated. Councilman Alongi questioned the use of CDBG funds to fix the Community Center. He stated that he does not dispute the needs of the Community Center, but he would like to see more information regarding the cost and more information regarding the housinq program which requires some CDBG funds. Mayor Washburn asked if that would be covered by the set-aside PAGE TEN - BIIDGET STIIDY SESSION - AIIGIIST 22~ 1994 money for this fiscal year. City Manager Molendyk stated that the Housing Program being discussed will have to be allocated from RDA. He explained that the trend of the budget for the next couple of years is to take care of what the City already has. Mayor Washburn asked if the allocation that the City is allowed to use of CDBG monies for social groups will be held and not be used for the Community Center. Community Services Manager Best explained that this has been proposed to the County and it would not affect this years budget, but is proposed for the following year and would be at Council's choice. There was general discussion regarding the up-grading of the Community Center and the need to make the improvements to meet State requirements. City Manager Molendyk stated that there are no commitments being made, and explained that this is an alternate resource. Councilman Alongi suggested that since there is a need for funds to provide other services; and the 4 Wheel Drive vehicle is not necessary at this time, since its primary use is for the rainy season only and can be postponed for a year. Mayor Washburn stated that if a choice had to be made, he would rather the Sedan be eliminated and the 4 Wheel drive vehicle kept in. Councilman Alongi stated that either way one should be put off until next year to save $20,000. City Manager Molendyk stated tha~ policy in the past was for the City to turn over vehicles at 60,000 to 65,000 miles to retain a trade in value. He stated that now they are kept from 70,000 to 100,000 miles before trade in. He explained that the 4 Wheel Drive vehicle was proposed because of the heavy rains and the fact that there are still 48 street miles in the City that are dirt as well as the levy. City Manager Molendyk explained that due to the State budget, if the items are not purchased this year, it will be several years before they can be purchased. He cautioned that all areas of financing are going to get tighter. Councilman Alongi stated that if the City wishes to buy both vehicles, then it is fine with him as long as money is allocated to Code Enforcement and the Lobbyist. Councilman Bender asked if the 4 Wheel Drive vehicle could replace one of the 5-10 vehicles for next year. City Manager Molendyk stated that one of the Sedans, the Public Works Manager is686Xcurrent3.g~ing would be used as a trade in for the 4 Wheel Drive and then Public Works rilanager Payne would be assigned the vehicle since he is in charge of Public Works Maintenance. Councilman Pape asked how many miles the current 5-10's have on them. Public Works Manager Payne stated that they currently have approximately 60,00o miles each. Councilman Alongi stated that he cannot see replacing a regular vehicle with a 4 Wheel Drive and then have it used as PAGE ELEVEN - BIIDGET STIIDY SESSION - AIIGOST 22~ 1994 a regular vehicle. He explained that this type of vehicle is expensive to operate and maintain, and is a special vehicle for special uses. He stated that if that type of vehicle is needed it can be rented and he felt that type of vehicle is not as necessary as some of the other services that are required by the City. City Manager Molendyk stated that the 4 Wheel Drive Vehicle is something that the City would like to have and it is specialized. He stated that there is a 4 Wheel Drive in the Lake Budget, but if the Council does not want it, then there is no need to use the funds from the Lake Budget. Councilman Alongi stated that it is not so much a matter of not wanting the vehicle, but rather where the greater need is. He stated that if there are funds in the budget for the Lake, perhaps the vehicle can be used for both purposes. Mayor Washburn addressed the content of the newsletter and stated that it should be published twice a year instead of quarterly. He stated that it is important to the public to know what the City is doing. Councilman Alongi asked what the $5,000 for Promotions is used for. City Manager Molendyk explained that it is proposed to use these funds for hosting two different events; one, for bankers to visit the City and include a lunch which will promote investments in Lake Elsinore; and two, an effort to focus on certain businesses to encourage them to locate in Lake Elsinore. Councilman Alongi asked if the Banner Program includes putting up and taking down the Chamber of Commerce's banners. City Manager Molendyk stated that it does. Councilman Alongi stated that he agreed with the Mayor that the Newsletter is an item which should be done twice a year to keep the public informed. He explained that he felt that the Chamber of Commerce was going to have to start pulling their own weight in the community and absorb the cost of the Banner Program. He further felt that the Promotions portion is necessary. Councilman Alongi stated that he felt that the City is doing more things for the Chamber of Commerce that they should be doing themselves. He explained that it is not fair to continue those programs, when the City needs to continue programs for the entire community, and not just a small sector of the community. Councilman Bender stated that the information in the Newsletter is generally six months old. He suggested that it might be better to use the Community Services Brochure which is published quarterly and incorporate a section of that bulletin for the RDA Newsletter. He explained that it would save mailing and printing costs. City Manager Molendyk stated that the best promotion in the City is word of mouth and he would encourage the Council to go out and tell the public that it is great. Mayor Washburn stated that staff should look at the possibility of incorporating the Newsletter with the Community Services Brochure. Councilman Alongi stated that if the City has to tighten its PAGE TWELVE - BiTDGET STIIDY SESSYON - AIIGUST 22s 1994 belt, then the organizations that the City has supported need to tighten their belts as we11 and that is why he felt that the Banner Program should be eliminated for this year. Councilman Alongi questioned what the 10 Programs at the Cultural Center would be. Community Services Manager Best explained that what the budget proposal includes is two performances by a Shakespearean Theater troop as well as an art workshop with the high school and elementary school students in the drama area. She further explained that it includes two performances by the Hampstead Theater Troop (children's oriented theater). Councilman Alongi asked if there would be a charge for these performances. Community Services Manager Best explained that the children's theater would be held during the day at minimal cost to encourage student participation. She further explained that the other performances would be at night and on weekends, and there would be a charge to defer some of the costs. Councilman Alongi questioned the performances including the School District and stated that he felt that this should generate funds since that is what the building is intended for. He stated that the Community Center is for general use and the Cultural Center is special and should support itself. Mrs. Best explained that the children's theater is for the entire community, sponsored by the City and is not a School District activity. Councilman Alongi asked if the $8,200 is recoverable. Mrs. Best stated that approximately 80~ would be recovered. Mayor Washburn encouraged Community Services to promote Weddings. Ae stated that there is a need for a place to hold weddings and the Cultural Center is perfect for such an occasion, and this would also generate income. Councilman Alongi stated that he agreed with the Mayor, and inquired whether a cost for use of the Cultural Center had been established. Mrs. Best stated that her department has been in the process based on the cost of holding the Council Meetings in the building on a twice monthly basis. City Manager Molendyk explained there is a Master Plan for bike lanes once the General Plan is adopted. He further explained the CIP Funds available for appropriation. Mayor Washburn asked about Limited Street. Public Services Director Tecca explained that a design is underway to place a two lane interim improvement from Graham to Main Street. He clarified that all the projects proposed in the budget are subject to Council approval. Mayor Washburn questioned the best alternative for the Limited Street Bridge without changing things for the future. He stated that at this time it is one lane and has little traffic and if it is a two lane road it will generate a lot of traffic and potential problems. Public Services Director Tecca stated that in the General Plan it calls for a major arterial around the Lake and he has suggested a two lane with bike trails all around the Lake. Councilman Alongi stated that he felt it should be a two lane roadway to prevent the plug that has occurred as well as to improve public safety. He explained that he felt that the PAGB THIRTEEN - BIIDGET STUDY SESSZON - AUGIIST 22~ 1994 e~enditure on the opening of Nashland will not improve their situation. He stated that he felt that improved communication and strict Code Enforcement with the owners assisting will improve the area more. He stated that the City should spend the dollars where it can get the most use and that is the two lanes to open up Limited Street. Councilman Alongi asked if it was necessary to do the slurry seal on the parking lots. Councilman Pape stated that the $200,000 for Nashland outlined in this list is being addressed in other areas and could be applied to the Limited Street Bridqe construction. He stated that he agreed with Councilman Alongi. Councilman Pape stated that he felt that the Main Street and Sulphur Street decontamination could be cut in half this year to allow Council to apply those funds to other things. There was general discussion regarding the strip paving of Illinois Street; the fact that Elsinore Ready Mix has offered to donate the concrete to do the curb, gutter and sidewalk and the fact that it will address the drainage problems found in that area. Public Services Director Tecca stated that Elsinore Water District is putting a water line on that street and the road will not be addressed until that project is complete. Councilman Bender asked about the drainage. Public Services Director Tecca explained that there are drainage pipes all along Lakeshore Drive, and Illinois Street would drain to one of those pipes if it is available. Councilman Bender expresed concern with projects which are partially done and then the City starts new projects. He pointed out the problem with the area at Lake Street and Robb Road with the medians full of weeds; and noted that this is a major entryway into the City. He questioned the amount of money needed to clean up the area and irrigate it. Public Services Director Tecca stated that the funds requested for that project are for the installation of an irrigation system and landscaping. Councilman Bender stated that he was in favor of this project in order to complete the area. He stated that it is presently an eyesore for a major entrance to the City. City Manager Molendyk stated that Engineering had listed the Limited Street Bridge at $300,000 and there is still a short- fall of $25,000. Mayor Washburn stated that it would not take $300,000 to do Lakeshore Bridge since the bridge itself would not cost that. He stated his concern in reqard to making the road two-way. He explained the liability to the City if that road is turned into a two way street again. He noted that it would be best to look into this matter further before changing he current circulation pattern. There was general discussin in regard to the entire project, and it was decided that the bridge was to be done, but not all of the street improvements proposed. Councilman Bender went over the amount of money cut by the suqgestions of Council and asked how much can be saved on the Limited Street Bridge by improvements being done from Langstaff to Spring Street only. Public Services Director Tecca stated that it would cut the cost from $300,000 to $200,000 in total cost. He stated that with the savings, PAGE FOURTEEN - BIIDGET STUDY SESSION - AUGIIST 22~ 1994 perhaps something could be done on Illinois Street and Lake Street to get those projects implemented, City Manaqer Molendyk clarified the revision of Limited Street Bridge from Spring Street to Langstaff, and explained that savings created there might landscape Lakeshore and Robb Road and pave Illinois Street if the Water Company does their water lines. Mayor Washburn stated that a possible allocation of funds if Illinois Street cannot be done this year is to use the funds for road improvements related to Lake use. City Manager Molendyk asked what the time frame was for the improvements of the median on Railroad Canyon Road and on Collier Road. Public Services Director Tecca stated that the time frame on Railroad Canyon Road is dependent on Pardee. He explained that there were two water lines running up and down the median, one for potable water and one for reclaimed water. He stated that the potable water line is about to be charged in order to construct housing models. If the City wishes to use potable water for irrigation, which is more expensive, then it would be available within the year. If the City wishes to use reclaimed water then the City will have to wait for Pardee to build a reservoir and a pump station and that could be several years away. City Manager Molendyk stated that the raodification will be figured and a memo will be provided to Council to inform them of the outcome of changes to the budqet. Councilman Alongi asked if the City had the funds to proceed now with the entrance to Lakepoint park at High Street and Lakeshore Drive; since there is grant money coming for this construction. He stated that the area is getting congested and is a liability with the park and Senior Center located there and needs to be addressed as soon as possible. Public Services Direct Tecca stated that if the money is spent, then the City looses the grant. Councilman Alongi asked how long it will take to get the grant monies. Public Services Director Tecca stated ~hat this is through the Regional Transportation Program and when the budget is approved for them on October 1, 1994, then the money will be released to the City. Councilman Pape questioned the funding for the After School Program. He asked that the City get a letter off to the County, School District and participating cities to inform them that if they wish to see this program continue at the current level of service, then they should include this in their budget as well. He explained that it is not the City of Lake Elsinore's responsibility to pay for a program for the children from the County, Wildomar and Canyon Lake to participate in. He stated that they should be responsible for their own children and pay their fair share. Mayor Washburn concurred with Councilman Pape°s comments and asked that the City Manager talk with Dr. Long, Superintendent of the School District to possibly fund a portion of the After School Program and let the School District fund the rest. Councilman Alongi stated that he felt that this was an PAGE FIFTEEN - BODGET STODY SESSION - AIIGIIST 22~ 1994 important program and if the schools are servicing the County children then the County should contribute to the program as well. He explained that he would not like to see the program disturbed this year. Councilman Alongi stated that he would like to see the County and other cities given proper notification in order to give them the opportunity to act on this issue and if they do not include it in their budget then the City can start to issue cards to the children of the residents of Lake Elsinore to prevent the City taking on the responsibility of the County. This would identify the persons who are entitled to the use of this type of programs. He explained that the Community Center is for the community at large and he felt that it should not incur a charge for the City residents; but the persons living outside of the City should have to pay for its use. Councilman Bender concurred with Councilman Alongi and stated that he would like to see the Kids on Track program stay the same this year, however if the funding is not augmented by the other cities and the County, then they should be excluded from the program or participate only by paying a fee to suppleraent the City funding. C) POLICIES (F:30.1)(F:120.1) 1) Non Profit Oraanizations. City Manager Molendyk explained that the Council has $10,000 in their budget for community promotion and Council has allocated $10,000 from CDBG funds for Non Profit Organizations. He stated that staff needs a clear policy on which groups pay for the Community Center and which groups don't; or which receive co-sponsorship of the City. Councilman Alongi stated that he felt that there should be a list of organizations that the Council will recognize and allow to use the Community Center. He stated that possibly the City should not co-sponsor fund raising events which are for the support of the organization and not for the community. City Manager Molendyk explained that he understood the concept of the money going back to the community, but he requested direction in regard to the organizations which are non- profit that serve the valley. Councilman Alongi stated that the County does not contribute to the building, just as the majority of the Chamber of Commerce members are in the County, but the City picks up expenses for County businesses. Councilman Bender stated that there are some groups based in Lake Elsinore that are non-profit organizations and he stated that they should have access to the Community Center on a limited fee basis or a no fee basis, and other groups which are non-profit and spread their good throughout the a~~ILley should have a fee set and the others are at a separate fee. He cautioned that the Free basis is not good, but an application process with a limit to the amount of events for the use of the Community Center is acceptable so that the City can control the situation. ~AGE 8%STEEN - BIIDGET STODY SESSION - AOGIIST 22~ 1994 Councilman Alongi stated that he did want to separate the use of the Community Center from the Cultural Center. He stated that the different organizations can utilize the Community Center, but the use of the Cultural Center should be paid for. Councilman Bender stated that he did not want City Council becoming involved in favoritism or a political situation. He sugqested that some reasonable guidelines and criteria be set for facility use, with staff empowered to carry them out. Mayor Washburn asked that Community Services put a list together of the organizations that have requested use of the facility and identify which ones are 5o1C3; and which ones are more City versus County to get an idea of who the players are. City Manager Molendyk stated that the budget should not be held up for this, so he will place this as one of the goals of the Community Services Department to establish a Non-Profit criteria. 2) Librarv. City Manager Molendyk explained that the City owns the Library building and the Library has notified the City that their budget has been cut. He advised that the County Library rents the building for $900 per month and noted that last year their budget had been cut and they had asked the City to do the necessary maintenance to the building and then bill the County for the repairs. They are now requesting a waiver of the $900 a month for the next two years. City Manager Molendyk stated that the City has been working with Wal-Mart to contribute to the Library. Mayor Washburn stated that he feels that the trend is for Cities to take over their own Libraries. He noted that the County has not done as much for the City of Lake Elsinore as has been done for the City of Temecula, City of Riverside or other communities; and he felt that the City of Lake Elsinore should pressure them to step up and help fund a new library this year. He indicated in his opinion the City of Lake Elsinore has always been short changed by the County in the City library. He stated that he does not feel that we have pushed on them hard enough to get what this City needs, but with support from the Friends of the Library and the community's interest in the library, he feels that the City has more clout to get attention. Councilman Alongi stated that this library does service a lot of County children and families; and the City needs to take a stand on how City dollars are spent supportinq other communities. He stated that the Library is very important, however there are many more needs which the City is paying for and someone else is getting the benefit. Councilman Alongi stated that the Mayor is right that these items need to be addressed and resolved. PAGE SEVENTEEN - BODGET STIIDY SESSION - AUGIIST 22~ 1994 Mayor Washburn stated that raised funds for a computer sits in a closet because training for the staff to le He stated that he felt that again. the Friends of the Library for the Library, and now it the County will not fund arn to operate the computer. the City was being slighted Councilman Bender'stated that if they receive the break on the $900 rent, then they will allocate the money somewhere else and expect the City and the Friends of the Library to make up the short-fall again. Councilman Pape stated that the County should be sent a letter stating that in lieu of raising the rE~t the City will accept the same rental payment to give them a break. 3. Communitv Pool. Mayor Washburn asked if staff could study th~.feasibility of a community pool, because when the City ha~ tr~ied to get an agreement with the School District, the pool is either broken and is being repair or they have entered into an agreement with Ortega Trails. He noted that Canyon Lake will not allow children from the City of Lake Elsinore to participate in programs in their pools arranged by Ortega Trails and expressed his anger in regard to that situation. He stated that he would like to see staff investigate all the requirements, funding and criteria to establish a City Community Pool. Councilman Pape suggested that the next time a large development occurrs, perhaps this could be a condition, in lieu of a park. City Manager Molendyk noted that the Council would like to pursue an aquatic center. He explained that it is not only the facility, but the maintenance and operation. He stated that some of the costs can be recovered, but the public swim part is absorbed by the City. Councilman Alongi stated that he agreed with the Mayor and he also would like to have a community pool. He stated that he gets upset when the kids are excluded from other areas, but when the City does it they are the bad guys. He explained that some of the CDBG funds could be used to support a swim program and augment this with a pay program. City Manager Molendyk suggested that the Park-in-lieu fees be examined for this purpose. He stated that the majority of those fees will be used for some type of beach improvement, but part of the funds can be held back to give some preliminary conceptual costs of what an aquatic facility would cost. He stated that there is a difference between a City/School pool and an Aquatic Center and the report will identify the differences. Councilman Bender stated that no resolution had been reached regarding the 4 Wheel Drive vehicle and the sedan. He stated that he felt that both vehicles should be purchased and let it be a push. Council concurred. PAGE EIGHTEEN - BIIDGET STIIDY SESSION - AUGIIST 22~ 1994 THE JOaNT CITY COUNCIL/REDEVELOPMENT AGENCY BUDGET STUDY SESSION WAS ADJOURNED AT 11:20 A.M. AT ST: VICKY K~S,'~.D, CITY C ERK MINUTES REGULAR REDEVELOPMENT AGENCY MEETING CITY OF LARS ELSINORE 183 N. MAIN STREET LARE ELSINORE~ ~L'ALIFORNIA TIIESD3~Y~ AUGIIST 23~ 1994 •*rr****,-,-*s******ie*s**t**~~r*,-,-,~*********,-,e,-*+e*tt****fes**,-*****• CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 7:20 p.m. ROLL CALL PRESENT: BOARDMEMSERS: ALONGI~ BENDER~ WASHBiJRN~ PAPS ABSENT: BOARDMEMBERS: CHERVENY Also present were: Executive Director Molendyk, Assistant Eaecutive Director Roqers, Leqal Counsel Harper, Administrative Services Boone, City Planner Leslie, Actinq Chief Building Official Russell, Community Services Manager Best, Public Services Director Tecca, Manaqer of Special Projects Watenpauqh, City Treasurer Relley and Clerk of the Board. PIIBLIC COMMENTS - AGENDI2ED ITEM3 None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calen~ar for further discussion and consideration: Item No. 3. MOVED BY WASHBURN~ SECONDED BY ALONGI AND CARRIED BY LNANIMOII3 VOTE OF THOSE PRESENT TO APPROVE THE BALANCE OF THE CONSENT f;~I,ENDA..B At3 PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Regular Redevelopment Agency Meeting - August 9, 1994. 2. Ratified Warrant List for August 15, 1994. (F:12.3) ITEMS PIILLED FROM CONSENT CALENDAR 3. Low Interest Loan 126 N. Main Street (Owner Chanae (F:134.1) Councilman Alongi addressed Administrative Services Director Boone and requested clarification as to whether this building had been vacant for a long period of time. He also inquired whether the owner would supply drawings and architectural materials, prior to release of any money. Administrative Services Director Boone indicated that the building has always been occupied and clarified the location. He further indicated that the improvements were approved by the Design Review Committee approximately one year ago. He also clarified that this is only a transfer between the old owner and the new owner. MOVED BY ALONGZ~ SECONDED BY BENDER AND CARRIED BY UNANIMOIIS VOTE PAGE TWO - REDEVELOPMENT AGENCY MINIITES - AIIGIIST 23~ 1994 OF THO$E PRESENT TO APPROVE THE &OAN TRANSFER NAME CHANGE AND DIRECT STAFF TO DISBIIRSE THS BALANCE OF THE LOAN AS APPROPRIATE. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. E%ECQTTVE DIRECTOR~S REPORT None. ~OARDMEMBER COMMENTS None. CLOSED SESSION None. '1'HE REDEVELOPMENT AGENCY MEETING WA3 .'e SEST; / / C~~y-~~ ~~,,~~ l./V,~f:X.l.~('~~(J" "i~S",V~ VICRI RASAD~ CLFRR OF THE SOARD REDEVELOPMElY'T AAENCY AT 7:23 P.M. ~~/~ ~G~J~_---' EVIN W. PAPEe CHAIRMAN REDEVELOPMENT AGENCY MINIITES SPECIAL JOINT MEETING CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TUESDAY~ AOGOST 30~ 1994 Alkilkf!*lFltielkt*lFlFitielklklkltl~lr~lr~lr*~Iriktr*trAirir~irir~ir*ik~lrikik****IFlFltsfft*lk1klFA+k+kkieAA CALL TO ORDER The Special Joint City Council/Redevelopment Agency Meeting was called to order by Mayor Washburn at 8:40 a.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Washburn. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, BENDER, PAPE, WASHBURN ABSENT: COUNCILMEMBERS/S0~IRDMEMBERS: CHERVENY Also present were: City Manager/Executive Director Molendyk, Assistant City Manager/Assistant Executive Director Rogers, Administrative Services Director Boone, Acting Chief Building Official Russell, City Planner Leslie, Community Services Manager Best, Public Services Director Tecca, Sheriff Captain Yankee, Manager of Special Projects Watenpaugh and City Clerk/Clerk of the Board Kasad. PIIBLIC COMMENTS - AC~ENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No. 3. MOVED BY PAPE~ SECONDED BY BENDER AND CARRIED BY IINANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE BALANCS OF THE CONSENT CALENDAR AS PRESENTED. 1. Adopted Resolution No. 94-48 - Setting Appropriations Limits for Fiscal Year 1994-95 (Proposition 4): (F:30.1) RESOLUTION NO. 94-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, SETTING FORTH AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1994-95 CONSISTENT WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION AND GIVEN NOTICE OF THE AVAILABILITY OF INFORMATION SUPPORTING SAID DETERMINATION. 2. Approved Memorandum of Understanding with Public Employees Association of Riverside County, Inc. for Fiscal Years 1994/95 and 1995/96. (F:116.2) PAGE TWO - JOINT MEETING MINIITES - AIIGUST 30~ 1994 ITEM PIILLED FROM CONSENT CALENDAR 3. School District/Citv Joint Powers Agreement - Stadium Use. (F:68.1)(X:134.10) Councilman/Boardmember Alongi indicated that he had several concerns with this item. He expressed concern was the $5,000 rental agreement, with the replacement costs projected to come from that amount. He expressed further concern with the lights estimated at $250.00 per hour, and questioned whether cleaning time had been taken into account in this calculation. He indicated that he had no concern with the security as proposed. He also expressed concern with the use of the locker room and stressed the cost of that facility. He suggested that the dugouts be used instead of the locker room. He noted comments of former Councilmember Winkler regarding subsidization of the County Little League participants and indicated that this proposal is the same, in that County students attend this school. He indicated that the School District should be responsible for all related costs including repairs. He stressed that the Stadium is a professional field and it needs to pay its way. He indicated that as a taxpayer he would prefer to see this money going toward improvement of the school fields. He stressed the need to use tax dollars more wiselye He advised that he would not support this proposal at this time. Mayor Pro Tem/Vice Chairman Bender indicated that his understanding of the proposed agreement is that the School District will cover all costs of repair which exceed the base rent. He sugqested that the agreement state the 1994 season rather than the 1994-95 season, to eliminate any confusion that it might be for more than one year. He requested that Section 2.b. on page 4 of 12 be corrected to read "all improvements shall be at the sole costs and expense of the District as the tenant", rather than the City. City Manager/Executive Director Molendyk confirmed that this was the intent. Mayor Pro Tem/Vice Chairman Bender requested clarification of the arrangement between Volume Services and the Booster Club for a portion of the profits. City Manager/Executive Director Molendyk indicated that the discussion was that the Temescal High School Booster Club would receive 10~ of the concessions, however he was not certain this agreement had been finalized. Manager of Special Projects Watenpauqh indicated that 10% was the offer from Volume Services, noting recent discussions with Superintendent Long and Athletic Director Blake. He indicated that the Booster Club would supply volunteers to assist a minimal Volume Services staff; all prices on the concessions would remain the same; no alcohol would be allowed to be sold and they are working to confirm the l0~ for the Booster Club. Mayor Pro Tem/Vice Chairman Bender inquired whether the City will still receive a portion of the profit. Manager of Special Projects Watenpaugh indicated that the City receives a percentage of the gross revenues, and the more activities, ~he more revenue for the City. He clarified that this 10~ would not impact the revenue to the City. Mayor Pro Tem/Vice Chairman Bender noted the clause concerning clean-up and damage costs, indicated that it appeared to be PAGE THREE - JOINT MEETING MIN[TTES - AIIGIIST 30~ 1994 safer for the City. He commented that since it was the local school district, he was not as concerned about recouping all of the costs for the usage of the Stadium. He indicated that he would support the Stadium being used for other events. He further indicated that he feels this proposal will be good for the Community and this year will be an experimental situation. Councilman/Chairman Pape noted that this proposal nearly died a few weeks ago and he established contact with the School Board President to pursue it further. He commented the positive impact for the Community and hoped that the same type of use would occur next year. He further commented that the intent is that this would be at no cost to the City. He stressed the benefit to the Community and looked forward to the games. Mayor/Boardmember Washburn questioned item 3.b. and whether the team would use the Stadium shower and locker room facilities or return to the High School. Roger Blake, Athletic Director for the School District, indicated that they would request access to the locker room for pre-game and half- time, but they would return to the high school for showers and changing. He noted that this will help facilitate getting the team back to the campus. City Manager/Executive Director Molendyk suggested that there could be a walk-thru after the game with a member of the City staff, if the concern was the possibility of abuse to the locker room. He noted that the intent is that all repairs will be paid for by the School District. He also noted that the agreement proposed that the $5,000 would be used toward leaving the field as it is found. He advised that in the event of heavy rains, the City would have the right to cancel the event to prevent damage to the field, although the rains usually occur later in the year. City Manager/Executive Director Molendyk requested clarification of prices to be charged. Mr. Blake indicated that the intent would be to charge $1 per vehicle for parking; with admission prices of $4 to $5 per adult, A.S.B. member Students $1 and $2 for children under 12. Mr. Molendyk suggested it might be appropriate to allow for collection of parking fees within the agreement. Mayor/Boardmember Washburn inquired whether there had been any discussion of sharing the parking fees. He noted that he would concur with the changes requested by Mr. Bender for Section 2.b.; would suggested that the clarification of "Temescal Booster Club" be added to Section 3.c. and concurred with the "1994 Football Season" verbiage, rather that 1994-95. He stressed that the Stadium was not just built Por baseball; rather it was designed to accommodate soccer, football, concerts, etc. He commented that this year would be experimental and positive for both sides. He further commented that the Community is looking forward to other uses of the Stadium and would be good for the City and the Community. MOVED BY BENDER TO APPROVE THE AGREEMENT WITH CHANGES TO SECTION 2.B. AND SECTION 8 REGARDING THE 1994 SEASON~ WITH ADDITION OF ALLOWANCE FOR PARRING REVENUES AND PARTIAL USE OF THE LOCRER ROOM. Mayor/Boardmember Washburn inquired whether this should include mutually shared parking revenues. PAGE FOUR - JOINT MEETING MINIITES - AIIGIIST 30~ 1994 Councilman/Chairman Pape indicated that if they are covering the associated costs, he would not have a problem with them collecting the parking fees to off-set their costs. THE FOREGOING MOTION AAS WITHDRAWN BY THE MARER. Mayor/Boardmember Washburn indicated that he would withdraw his comments on sharing of the revenues, in that this is a one year experiment. Mayor Pro Tem/Vice Chairman Bender questioned the possibility of parking and concession revenues going to the Booster Club with excess profits, based on a predetermined formula, being shared between the Boosters and the City. Mr. Blake noted that there is not an anticipation of a surplus, and indicated that the average draw per game is 1,000 to 1,500 people. He further indicated that it would be the intent of the District to off-set the rental costs, noting concerns from the School Board for the ability to break even. Councilman/Boardmember Alongi indicated that he would like to vote in support of this item, but stressed the need to make good business decisions. He questioned whether the ability to play the game or the location is more important. He noted that games have been played at Elsinore High School. He clarified his understanding of the $5,000 and its impact on repairs. He noted that the newspaper indicated that there would be 3,000 in attendance for a game. Mr. Blake indicated that the turnout for the Elsinore High School/Temescal Canyon High School Game might be between 2,000 and 6,000 people. Councilman/Boardmember Alongi expressed further concern that o money was included in the proposed budget for the utilities associated with the concession operation. He also noted a concern with the parkinq proposal, noting that everyone else appears to negotiate for the City. He suggested that there are plenty of other locations to hold these games such as Lakepoint Park, etc. Councilman/Chairman Pape commented on the costs and subsidizing of the events and questioned the accuracy of the figures presented on pages 10 and 11 of the report. Manager of Special Projects Watenpaugh indicated that the cost og staff and maintenance had been included as well as lighting costs as determined by the Electric Company, security costs from the Sheriff's Department, and cleaning fees and street sweeping costs based on estimated hourly need. Mr. Pape stressed the research which had gone in to these figures. City Manager/Executive Director Molendyk noted that this could not be considered the total cost, in that the City would be absorbinq the administrative costs to negotiate and draft the agreement. Mr. Pape indicated that there will always be costs to negotiate the agreement, however it appears that all ea~penses have been reviewed and included. He stressed that the City would be receiving all associated costs back from the School District. He noted discussions with several of the students from Temescal Canyon High School and commented on their excitement regarding this proposal. He further commented that to date they have been playing their home games at the rival team's facility. Ae indicated that he is happy the City can provide this opportunity. PAGE FIVE - JOINT MEETING MINDTES - AUGUST 30~ 1994 Councilman/Boardmember Alongi stressed that subsidizing is still occurring. He stressed the total operating costs for the facility including insurance, gas, water, electricity, etc. He noted that this allows for subsidizing of County children. He stressed that the County should step forward and pay the bills. Mayor/Boardmember Washburn commented that this is a good £acility and a Community facility. He stressed the need to focus on what is good for the Community. He indicated that he is pleased because the facility needs to be used for other events. He noted that this is a way to draw new people in to see and utilize the Stadium. MOVED BY WASHBIIRN~ SECONDED BY PAPE TO APPROVE THE AGREEMENT WITH REVISION OF SECTION 2.B. TO READ "ALL IMPROVEMENTS SHALL BE AT THE SOLE COST AND ESPENSE OF TH& DISTRICT AS T~E TENANT"; AND SECTION 8 REVISED TO REFLECT THE "1994 SEASON". Councilman/Boardmember Alonqi indicated that he would like to see the motion make the School District responsible for repair of the turf no matter what the cost is. Mayor/Boardmember Washburn called for the question. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE AND CHERVENY ABSENT. JOINT PUBLIC HEARING 4. Resolution No. RDA 94-5. (F:30.1) City Manager/Executive Director Molendyk noted that the budget is historically adopted following a public hearing. He also noted that study sessions have been held and the budget as presented maintains the current level of service, and allows for the Capital Projects list as revised. Councilman/Boardmember Alongi indicated that he had comments relating to the Redevelopment Agency budget only. Mayor/Boardmember Washburn opened the public hearing at 9:15 a.m. asking those persons interested in this item to speak. Hearing no one, the public hearing was closed at 9:16 a.m. MOVED BY BENDER, SECONDED BY PAPE AND CARRIED BY ONANZMOIIS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 94-495 RESOLIITION NO. 94-49 A RESOLIITION OF TSE CITY COIINCIL OF THE CITY OF LARE ELSINORE~ CALIFORNIA~ APPROVING AND ADOPTING THE BIIDGET FOR FISCAL YEAR 1994-95 AND APPROPRIATING THE FIINDS NECESSARY TO MEET THE ESPENDITIIRES SET FORTH THEREIN. DISCOSSION MOVED THE REDEVELOPMENT AGENCY BIIDGET AT 9:17 A.M. Councilman/Boardmember:Alongi questioned the adoption of the Redevelopment Agency b~dget at this time noting that the final PAGE SI% - JOINT MEETING MINQTES - AIIGIIST 30~ 1994 costs associated with Stadium overruns have not yet surfaced and the final bond rating information has not yet been received. He stressed the cost of the bonds and possible other expenses from the Water District. He indicated that he would like to set this budqet aside until the bonding information is known and the Stadium overruns are compiled. He indicated that he was unable to approve this budget at this time and requested that it be brought back. MOVED BY WASHBIIRN~ SECONDED BY PAPE TO ADOPT RESOLIITION NO. RDA 94-5. RESOLIITION NO. RDA 94-5 A RESOLIITION OF T$E REDEVELOPMENT AGENCY OF THE CIT% OF LARE ELSINORE~ CALIFORNIA~ APPROVING AND ADOPTING THE BODGET FOR FISCAL YEAR 1994-95 AND APPROPRIATING THE Ft7NDS NECESSARY TO MEET THE ESPENDITURES SET FORTH THEREINe Mayor Pro Tem/Vice Chairman Bender indicated that the intent of the budget process is to project revenues and expenses. He further indicated that even if it must be revisited, it should be adopted as a road map for the £iscal year. He stressed the need to make projections and operate within set guidelines. City Manager/Executive Director Molendyk concurred that the budget adoption sets guidelines for operation, He noted that he understands the concerns of Mr. Alongi, and indicated that as soon as the information is available it will be brought to the Council/BOard. He further noted that approval of the budget allows staff to move forward on approved Capital Projects, which they could not do without the approval. He stressed the intent to return with additional information. Councilman/Chairman Pape indicated that it would be appropriate to review the budget at mid-year to evaluate the impacts of the new information. Mayor Pro Tem/Vice Chairman Bender called for the question. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH ALONGY CA3TING THE DISSENTING VOTE AND CHERVENY ASSENT. MOVED BY WASHBURN~ BECONDED SY SENDER AND CARRYED BY IINANIMOIIS VOTE OF THOSE PRESENT TO ADJOURN THE SPECIAL JOINT CITY COUNCIL/ EtEDEVELOPMENT AGENCY MEET2NG AT 9:25 A.M. ~~1~~~~ GARY . WASHBURN, MAyOR CITY O LARE ELSINORE : y~~ i. W. PAP ~ CHAIRMAN LOPMENT ~GENC% 'ATTEST: ~~~.~~~~ VICRI RASAli~, CITY CLERR/ CL•~RK OF `'THE HOARD MINIITES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORS 183 NORTH MAIN STREET LARE ELBINORE~ CALIFORNIA TOESDAY~ SEPTEMBER 13~ 1994 *********,t*****,t*,k,k,k********************,t,t,t*******,t,t*****,t*,t***** CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 8:03 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI, BENDER, WASHBURN, PAPE ABSENT: BOARDMEMBERS: VACANT Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Kelley and Deputy City Clerk Bryning. POBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No. 3. MOVED BY NASHBURN~ SECONDED BY BENDER AND CARRIED BY ONANIMOIIS VOTE OF THOSE PRESENT TO APPROVS THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Joint City Council/Redevelopment Agency Study Session - August 22, 1994. b. Regular Redevelopment Aqency Meeting - August 23, 1994. 2. Received and filed the Investment Report for July, 1994. (F:12.5) ITEMS PIILLED FROM THE CONSENT CALENDAR 3. Warrant List - August 31. 1994. (F:12.3) MOVED BY ALONGI~ SECONDED BY AASHBORN AND CARRIED SY IINANIMOIIS VOTE OF THOSE PRESNET TO RATIFY THE WARRANT LIST OF AUGUST 31~ 1994. PUSLIC HEARINGS 4. Acauisition of Probertv - Lakeshore Drive Bridae - 363-130-026f049/067 - Robert G. Williams - Resolu 94-6. (F:156.2) PAGE TWO - REDEVELOPMENT AGENCY MINUTES - 13~ 1994 Chairman Pape opened the public hearing at 8:10 p.m. Legal Counsel Harper stated that he would make his comments relating to all three public hearing items since all three relate to the same gene.ral subject matter, which is the acquisition of property, Lakeshore Drive Bridge/San Jacinto River Channel. He explained that the Agency has been in negotiations with the property owners for quite some raonths and have been unable to resolve the fair market value of the property. He stated that it is staff's recommendation for the Agency ~o consider the adoption of the three different resolutions of necessity for commencement of eminent domain actions. Legal Counsel Harper explained that what was before the Board was essentially three issues. Whether the public interest and necessity require the project, and staff would contend that given the circumstances of the bridge that the project is necessary; that the project is planned or located in a manner which will be most compatible with the public's good and the least private injury, and again the location of ~he bridge and the take are not subject to too much debate given the nature of the project; and subject properties sought to be acquired are necessary to the project, and staff indicates that it is. He explained that what is not before the Agency tonight, is what fair market value will be. He stated that staff will continue to negotiate with the affected property owners and it is staff's hope that the dispute will be resolved. Legal Counsel Harper stated that this is staff~s intention, without litigating. He explained that if staff is unable to arrive on a mutually agreed fair market value, then ultimately a court and jury will make that decision. He cautioned that this discussion is not consideration of the fair market value, but rather the basis upon which the Board determines that going forward and acquiring the property is appropriate. Chairman Pape asked if there were any written communication. Deputy City Clerk Bryning stated that there was not. Hearing no requests to speak on the matter Chairman Pape closed the public hearing at 8:13 p.m. MOVED BY WASHBIIRNe SECONDED BY BENDER TO ADOPT RESOLIITION NO. RDA 94-6 - ACQUZBITION OF PROPERTY - LARESHORE DRIVE BRIDGE - PARCEL NOS. 363-130-026/049/067 - ROBERT G. WILLIAMSe RESOLUTION NO. RDA 94-6 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, RIVERSIDE COUNTY, CALIFORNIA, DESCRIBING A CERTAIN PROJECT; MAKING A STATEMENT OF THE PUBLIC USE FOR WHICH CERTAIN PROPERTIES ARE TO BE TAKEN AND REFERENCE TO STATUTORY AUTHORITY TO ACQUIRE SAID PROPERTY BY EMINENT DOMAIN; DESCRIBING THE GENERAL LOCATION AND EXTENT OF SAID PROPERTY TO BE TAKEN; DECLARING FINDINGS AND DETERMINATIONS ON THE PUBLIC INTEREST AND NECESSITY FOR SAID PROPERTY; AUTHORIZING AND DIRECTING EMYNENT DOMAIN PROCEEDINGS TO BE COMMENCED IN SUPERIOR COURT TO ACQUIRE SAID PROPERTY INCLUDING APPLICATION FOR POSSESSION OF SAID PROPERTY PRIOR TO JUDGMENT~ AND MAKING OTHER DETERMINATIONS. Chairman Pape asked if the Agency needed to litigate would that delay the projecte Legal Counsel Harper stated that it would not. He explained that the next step would be to file a complaint and seek an order of immediate possession. PAGE THREE - REDEVELOPMENT AGENCY MINIITES - SEPTEMBER 13~ 1994 Legal Counsel Harper stated that is the purpose of these actions before the Board tonight. He explained that staff had no choice but to adopt a Resolution of Necessity because the Agency needs possession fairly quickly. Boardmember Alongi asked if there had been an appraisal done on the property. Legal Counsel Harper stated that an appraisal has been done and updated. He explained that it has been shared with each of the property owners and discussed in great depth and staff has not been able to reach an agreement with the affected property owners. THE FOREGOING MOTION FAILED BY A 3-0 VOTE WITH BOARDMEMBER ALONGI PASSING. Legal Counsel Harper explained that to adopt a Resolution of Necessity it requires a four-fifths vote. Boardmember Alongi stated that his vote would be ~~no". Legal Counsel Harper then suggested that the items be held over and continued for consideration by the full Board. Boardmember Washburn asked Boardruember Alongi if this was going to be a problem with the other items. He explained that if it was, he would just move to continue and extend these items until the next Board Meeting. Boardmember Alongi stated that his concern regarding these issues is because the owner is not present for these public hearings and he has a problem takinq property from anyone under any conditions. He explained that if an appraisal was done he sees no information, nor what was offered on the property and he would like to have that information, so that when he does vote on the items he will be voting on issues that he has the total information for. If the information is available and can not be stated in public, then he would be happy to go to closed session to become better informed. He explained that if the property owners are being offered what the property is worth, then it could have an affect on his decision. Legal Counsel Harper stated that the section of the Agenda Report under Fiscal Impact lists the fair market value appraisal of the property done by the Agency. He stated that the item under consideration was appraised at $35,750. Boardmember Alongi asked if that was the last appraisal that was done. Legal Council Harper stated that it was. Public Services Director Tecca explained that there is no contention over whether the property should be used or not. He stated that in fact the property owners have already signed a Right of Entry permit for the City to go in and build the bridge. He explained that what is under contention is the value of the property and if all parties concerned do not come to an agreement then the value will have to be set by the court. Boardmember Alonqi asked even if the Board approves this tonight, the owners are not stuck and they still have the riqht to take this issue to court. Legal Consel- Harper concurred. Councilman Alongi explained that one of the problems he has is the land in question and a copy of the appraisal. Legal Counsel xarper stated that there is a legal description and a map to designate which property is in question. Boardmember Alongi asked what it does to the property value when the piece of land is cut out, that will be used for the PAGE FOUR - REDEVELOPMENT AGENCY MINQTES - SEPTEMBER 13~ 1994 project. Legal Counsel Harper stated that there are severance values which become part of the fair market value. He stated that the property owners have not acquired an appraisal that they have shared with staff and this action is the only way available at this time to resolve the dispute, Chairman Pape clarified the fact that the City needs this land to go forward to build the bridge and what is under discussion at this meeting has nothing to do with the value of the land, only the need for using the property to build the bridge. Legal Counsel Harper confirmed that was correct and once the Agency has reached that decision, then we are obligated to pay fair market value. Chairman Pape stated that if an agreement cannot be reached then the property owners have the right to take it to a jury to define what the value is. Boardmember Alongi asked if the property owners appraisal comes in at $70,000 and our appraisal is $35,000, does the Agency pay the $70,000 or the $35,000. Legal Counsel Harper stated that it depends upon what the appraisal has to say and if we don't pay their amount, then the property owners have the opportunity to go to jury. He explained that the adoption of the Resolution of Necessity is not about price and has only to do with if the taking of the property is necessary to the project. Boardmember Alongi stated that there is no doubt that the taking of the property is necessary to the project. Legal Counsel Harper stated that that is the only issue in the Resolution of Necesity. The issue as to value is either mutually decided or decided by a court. Boardmember Alongi asked what takes place if the owner does not agree and it goes to court, does the project proceed. Legal Counsel Harper stated that it would. He explained the process and that even with the Resolution of Necessity, staff will continue to negotiate. Legal Counsel Harper explained that this is the only way that the property owner gets his day in court without him suing the City, which will happen if we do not adopt a Resolution of Necessity, and go ahead and build on his property. He explained that this issue has been discussed with the property owners for approximately one year. There was general discussion regarding the issue of the Resolution of Necessity and what it addresses as well as the history of the project. Public Services Director Tecca stated that the property owners are very supportive of the project, and the only issue that cannot be agreed upon is the price. Boardmember Bender pointed out that he has been aware of this project for the last three years and this action is to allow the City to proceed and if it is not done in a timely fashion it may jeopardize the funding for this project. He stated that he would like to see it move forward. Boardmember Alongi stated that he did not disagree with Boardmember Bender, but he does not agree with the system. COIINCILMAN ALONGY STATED THAT HE HAD RECONSIDERED HIS VOTE AND WISHED TO CHANGE HIS PASS VOTE TO A YES VOTE. THE FOREGOING MOTION WAS APPROVED BY UNANIMOIIS VOTE OF THOSE PRESENT. 5. OOJ-1JV~VLD/Ub4/UB^ ~ Wl 1 I 1R111C A. HACCnn ~ Dccnliiti~.. TT.. nnn 94-7. (F:156.2) PAGE FIVE - REDEVELOPMENT AGENCY MINQTES - SEPTEMBER 13~ 1994 Chairman Pape opened the public hearing at 8:25 p.m. Chairman Pape asked if there had been any written communications. Deputy City Clerk Bryning reported that there were none. Chairman Pape asked if anyone wished to speak regarding this matter. Hearing no one, the public hearing was closed at 8:25 p.m. MOVED BY NASHBURN~ SECONDED BY ALONGI AND CARRIED BY iJNANIM008 VOTE OF THOSE PRESENT TO APPROVE RESOLIITION NO RDA 94-7 AS FOLLOWS: RESOLUTION NO. RDA 94-7 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, RIVERSIDE COUNTY, CALIFORNIA, DESCRIBING A CERTAIN PROJECT; MAKING A STATEMENT OF THE PUBLIC USE FOR WHICH CERTAIN PROPERTIES ARE TO BE TAKEN AND REFERENCE TO STATUTORY AUTHORITY TO ACQUIRE SAID PROPERTY BY EMINENT DOMAIN) DESCRIBING THE GENERAL LOCATION AND EXTENT OF SAID PROPERTY TO BE TAKEN; DECLARING FINDINGS AND DETERMINATIONS ON THE PUBLIC INTEREST AND NECESSITY FOR SAID PROPERTY; AUTHORIZING AND DIRECTING EMINENT DOMAIN PROCEEDINGS TO BE COMMENCED IN SUPERIOR COURT TO ACQUIRE SAID PROPERTY INCLUDING APPLICATION FOR POSSESSION OF SAID PROPERTY PRIOR TO JUDGMENT; AND MAKING OTHER 6. Acquisition of Property - San Jacinto River Channel/Lakeshore Drive Bridae - Parcel No. 373-210-001 - Sportsman's Lodae - Resolution No. 94-8. (F:156.2) Legal Counsel Harper stated that inadvertently there was a legal description left out of a very tiny sliver parcel known as parcel 4-B-2, however it is accurately described in the map. He stated that he wished the record to show that the meets and bounds description should be included for the purpose of the Resolution of Necessity. Chairman Pape opened the public hearing at 8:26 p.m. Chairman Pape asked if there had been any written communications. Deputy City Clerk Bryning reported that there were none. Chairman Pape asked if anyone wished to speak regarding this matter. The following person spoke: Mariana Mohylyn, 305 W. Sumner, stated that she felt that the Government should not be a land owner and that the Agency should be very careful to be sure that the property owner is properly compensated. Chairman Pape asked if anyone wished to speak further on the matter. Hearing no one, the public hearing was closed at 8:28 p.m. Boardmember Alongi stated that it had come to his attention that there was an agreement on this property made in 1928, and asked if we are in a different situation on this property than the others. Public Services Director Tecca stated that he was correct. Boardmember Alongi stated that this property has already been promised to the City. Public Services Director Tecca stated that the channel has been built by a Right of Entry permit that was signed by the property owners and the value of the property determined by the appraiser is PAGE SI% - REDEVELOPMENT AGENCY MINQTES - SEPTEMBER 130 8994 dependent upon all of the former conditions, easements and agreements that have occurred over the last 100 years. He explained that that information is used to set the fair market aalue of the property. He stated that again the property owners do not feel that is adeguate, so if a price cannot be reached, then all of the documents will have to be taken before a jury for a decision. Legal Counsel Harper stated that there is a recorded easement on the property. MOVED BY ALONGI~ SECONDED BY BENDER AND CARRIED BY IINANIMOIIS VOTE OF THOSE PRESENT TO APPROVE RESOLUTION NO. RDA 94-8 AS FOLLOWB: RESOLUTION NO. RDA 94-8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, RIVERSIDE COUNTY, CALIFORNIA, DESCRIBING A CERTAIN PROJECTg MAKING A STATEMENT OF THE PUBLIC USE FOR WHICH CERTAIN PROPERTIES ARE TO BE TAKEN AND REFERENCE TO STATUTORY AUTHORITY TO ACQUIRE SAID PROPERTY BY EMINENT DOMAIN~ DESCRIBING THE GENERAL LOCATION AND EXTENT OF SAID PROPERTY TO BE TAKEN; DECLARING FINDINGS AND DETERMINATIONS ON THE PUBLIC INTEREST AND NECESSITY FOR SAID PROPERTY~ AUTHORIZYNG AND DIRECTING EMINENT DOMAIN PROCEEDINGS TO BE COMMENCED IN SUPERIOR COURT TO ACQUIRE SAID PROPERTY INCLUDING APPLICATION FOR POSSESSION OF SAID PROPERTY PRIOR TO JUDGMENT~ AND MAKING OTHER DETERMINATIONS. BUSINESS ITEM None. EXECIITIVE DIRECTOR~S REPORT City Manager/Executive Director Molendyk stated that there will be a Special City Council Meeting on Thursday, September 15, 1994 at 8:30 a.m. regarding Lake Elsinore City Center. PUBLIC COMMENTS - NON-AGENDIZED ITEMS Kevin Lanning, 652 Quail Drive, thanked Council for their interest, concern and action taken regarding Area "J". He stated that he wanted Council to know that as a neighborhood they are going to help themselves and not expect the City to do it all. Mr. Lanning explained that each neighbor on an individual basis can take legal action in Small Claims Court, against the property owners, in the amount of $5,000 to force them to clean-up and maintain their property. Mr. Lanning COMMENTED that during the Budget Study Session it was discussed that the Library had a computer that the County was not utilizing because they did not have the funds to train, and he wished to inform Council that the computer will be up and running for the public this week. Mariana Mohylyn, 305 W. Sumner, stated her opposition to the commendation of Code Enforcement. She explained that there should be better communication between the citizens and Code Enforcement. She stated her objection to the system. BOARDMEMBER COMMENTS 8oar8member/Councflmember Alongi commented on the Sollowinq: 1) Oak Grove Equities and commended the Planning Commission for their decisions in regard to this project. He PAGE SEVEN - REDEVELOPMENT AGENCY MINOTES - SSPTEMBER 13, 1994 pointed out that Oak Grove Equities has been before Council for a change of the entrance into the project and they were allowed the change due to the fact that the cost of the entrance was going to hinder the development of the one parcel. Now, they wish to split the one parcel and he wished to state that he oppose this change and if they brought forth a quality restaurant to split the parcel, then he would support the split. He stated that if what they wished to develop was another fast food restaurant then he would oppose the split. Councilman/ Boardmember Alongi stated that the public has invested a lot of money to have an "A-1" project and therefore the design should not be changed. 2) Acquisition of property should be agreed to prior to entering into action on a project. He stated that there is far too much money spent on litigation and should be solved before the project proceeds. He stated that the City has been waiting for 10 years for the bridge and a few more months would not hinder the project. He does feel that the Council should have all the information in regard to the acquisition in their possession. He noted that Council should receive a report of all dialoque as well as other information available before they consider making a decision. He stated that he does not completely oppose the acquisition, but he feels that Council should have all the information. 3) His disappointment with Mayor Pro Tem Bender who ran his campaign on harmony with progress. He stated that the applicants that applied for the position of City Council, include people who have more experience with the City. He noted John Matson as that type of candidate. He stated that he does not think that it is fair to the community not to have an opportunity to choose their council representative. He explained that he felt that Council should have chosen the next person who had received the 3rd place vote in the last election. He stated that he felt that this would represent all the different people in the community. 4) His concerns about the theater project. He pointed out that a local business persons had provided a low bid for doors and casings for the theater and the developer choose to do business with a company in Redding, California, who was not the low bidder. Ae objected to tax dollars leaving the town, when the City is assistinq with this development. 5) Thanked staff and the Mayor for preparinq the proclamation for his Granddaughter. Councilmember/Chairman Pape commented on the followinq: 1) Commended Code Enforcement on their proclamation. He stated that has recently attended the Nuisance Abatement hearings and stated that Code Enforcement does a good job. 2) Commended the residents of Area "J" for taking action on their own behalf and expressed his excitement regarding the upcoming meetinqs for Area "J" and the oppor~unity to accomplish some very positive things in cooperation with other agencies. 3) The bridge at Lakeshore which is something that has been talked about and worked on for a number of years. He PAGE EIGHT - REDEVELOPMENT AGENCY MINIITES - SEPTEMBER 13a 1994 explained that there has always been the need for additional land for that project and that is not in dispute, not even by the land owners. The dispute is price and he hoped that all parties could negotiate this issue and if not the owners have the right and ability to take further steps. Councilman/Chairman Pape explained that the City has no choice once the appraisals are done on the property and the City is bound by law to go with the amount appraisede 4) Agreed that John Matson was a very good Applicant as well as Pam Brinley. He welcomed Pam Brinley to Council and stated that he looked forward to working with her. Mayor Pro Tem/Boardmember Bendes commented on the following: 1) Stated that the selection of a Councilperson was a difficult decision and is both objective and subjective. He explained that each person on Council has a vote and has the right to nominate someone. He stated that it was the Council's responsibility to appoint the position. 2) Encouraged the parents of soccer players to use the parking lot at Terra Cotta School to reduce the impact on the residents in the area. He explained that when McVicker Park opens the parking in that area will be open to ease the problem; but in the mean time, he asked that all the parents use the Terra Cotta SchoolParking Lot. Mayor/Boardmember Washburn commented on the followiaqs 1) Stated that the selection process for the Council position was difficult. He commended Nancy Collins for her presentation during interviews. 2) The first football game at the Stadium was a success and congratulated Temescal High and Elsinore High for being the first football event in the Stadium. The schedule for the games at the Stadium will be published in the local paper. 3) Asked staff to include the Crime Watch Committee in the Area "J" meetings to utilize their input and resources. MOVED SY BENDER, SECONDED BY PAPE AND CARRIED BY IINANIMOIIS VOTE OF THOSE PRESENT TO ADJOORN THE REDEVELOP ~ NT AGENCY MEETING AT 8:48 E.M. ~Z7PMENT"AGENCY REDEVL•'LOPMEN`l AGENCY MINIITES SPECIAL JOINT MEETING CITY COIINCIL/REDEVELOPMENT AGENCY CITY OF LARE ELSINORE 130 SOOTH MAIN STREET LARE ELSINORE, CALIFORNIA a THIIRSDAY~ SEPTEMBER a ~ 1994 •*****,e*,e******t******a***r******s******a*****,-******,ta*+trraa*r~**w CALL TO ORDER The Special Joint Meeting was called to order by Mayor Pro Tem Bender at 8:40 a.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by ~ouncilman Alongi. ROLL CALL PRESENT: COIINCILMEMBERS/BOARDMEMBERS: ALONGI~ PAPE~ BENDER ABSENT: COONCILMEMHER$/BOARDMEMBERS: WASHBLTRN Also present were: City Manager/Executive Director Molendyk, Assistant City Manager/Assistant Executive Director Rogers, Administrative Services Director Boone, Community Services Director Sapp, City Planner Leslie, Public Services Director Tecca and City Clerk/Clerk of the Board Kasad. BIISINESS ITEM Oak Grove Eauities - Elsinore Citv Center. (F:150.2) City Manager/Executive Director Molendyk explained that staff was contacted about this development last week. He indicated that Walmart was originally looking at an opening date of ~September. 27th, but would now like to have a"soft" opening on September 17th; this has become a concern for staff in that a number of issues are outstanding. He reminded the Council of the design process and subsequently approved changes for a savings of approximately $1 million. He noted that Council consideration and direction is requested due to previous Council involvement in the project. He stressed that the landscaping on the back slope is still pending and there is no bonding or guarantee to insure that it will be completed. He indicated that there have also been comments to the effect that they don't plan to landscape that slope. He clarified that the requested consideration for this meeting is what level of completion the Council would be satisfied with to allow opening. Mayor Pro Tem Bender/Vice Chairman questioned the original proposed opening date. Mr. Molendyk clarified that originally it was to be prior to school starting in September, however it has since been changed to September 27th. He further clarified that this request is for a"soft" opening, but the biqqest concern is the responsibility of the developer to complete the project. John Elliot, Gatlin Development, noted a punch list generated by City Staff containing approximately 17 items pending for completion. He noted that the list was updated yesterday to reflect additional work completed. He offered to address each item PAGE TWO - SPECIAL JOINT MEETING - SEPTEMBER 15~ 1994 with regard to its status, but commented that the majority will be done by Tuesday, September 20th. He noted that item •12 (the back slope) on that list can not be completed by the 2oth, but indicated that they are not disagreeing to do the work, but would like authorization to plant it later. Mayor Pro Tem/Vice Chairman Bender suggested discussion of the conflicting items between the developer's understanding and the City Staff's understanding. Mr. Elliot indicated that the water to area 12 will not be operational for two weeks and if the plants were in place, they would die. He detailed the E.V.M.W.D. inspection process for the water lines which will take approximately two weeks to complete. City Manager/Executive Director Molendyk inquired whether it would be accomplished before the September 27th opening. Mr. Elliot indicated that it would be complete in approximately 45 days. Mr. Molendyk inquired whether there was a Letter of Credit to cover this work. Mr. Leslie indicated that there is a bond for the original parcel map, but based on his understanding, that would cover only off-site improvements and not on-site improvements. Dennis Packham, Gatlin Development, indicated that he believed that there were corporate guarantees from Walmart; however if the improveraents discussed are not included they could be addressed. He further indicated that conditions such as the slopes have been guaranteed to Walmart. He suggested that the worst case scenario would be that all work would be done in the next 60 days, with the best case being the next 30 days. He stressed that they still plan to do all of the work. City Manager/Executive Director Molendyk commented that this discussion is an opportunity for the Council to determine a proper opening date. He noted that based on the discussions at this meeting, he has a better comfort level that the work will be done. He noted concerns for an area of asphalt to be patched and repaired. Mr. Elliot indicated that would be done tomorrow. Mr. Molendyk stressed the importance of landscaping the slope and indicated that he would not want to hear that it would not be done. Mr. Packham indicated that they are guaranteeing it will be done. Mayor Pro Tem/Vice Chairman Bender questioned Mr. Packham with regard to his representation of Walmart. Mr. Paclcham indicated that he represents the developer who has assisted on about 15 of Walmart's stores in California. Mayor Pro Tem/Vice Chairman Bender requested input from the Store Manager for Walmart. Mike Archiaga, Walmart Manager, commented that the bills will not be paid until all work is completed. He indicated that the normal follow-up to the construction contract will include cfiecking the plants in about four months to assure that they have been done correctly. He indicated that the concerns with this are a bit overexaggerated. He stressed the inspections done by Walmart prior to payment for the work. City Manager/Executive Director Molendyk commented that Walmart is not conditioned for the landscaping, rather the developer is. He stressed his concern for preventing liability for the City. PAGE THREE - SPECIAL JOINT MEETING - SEPTEMBER 15~ 1994 Councilman/Chairman Pape noted that he had visited the site last night and the signal was out, the stop sign was upside down, and only small plants were at Grape Street and at the driveway. He questioned the first impression this would give shoppers. Mr. Elliot indicated that these areas will be corrected by Tuesday. Mr. Archiaga indicated that they would not begin operation if the site was not suitable for the public. City Manager/Executive Director Molendyk requested clarification as to whether items 12, 13 and 14 would be done by the opening. Mr. Elliot went through the list and indicated that item 1 should be done on Friday, trees and plants are planted and it is complete to the second driveway with sod. By Tuesday the sod will be installed in area 16. Grape Street will be done by Tuesday. Area 4 will be graded and cleaned up this morning. Median planted and one gallon plants will go in before Tuesday. In areas 6, 8 and 9 trees are planted and ground cover is in. Area 10 trees planted toward area 7, area 7 will be hydroseeded today and trees are already in. Area 3 will be done by Tuesday. The sidewalks will be repaired today. Area 9 was done yesterday. Areas il and 13 and parking portion of 14 will be done by Saturday. Councilman/Chairman Pape inquired whether the chain link fence would still be up. Mr. Elliot indicated that it will remain up, but screening will be added; he further indicated that one pad will be used as a work area and they will do temporary irrigation and hydroseeding. Councilman/Chairman Pape questioned area 7. Mr. Elliot indicated it will be planted tomorrow; and further stressed that all missing items will be installed by Tuesday. Public Services Director Tecca commented on staff concerns with pending items, noting that items 4 through 7 on the Enqineering Department List can be delayed. He noted that the clean-up items in the vicinity of the site must all be done, but as of 5 p.m. on September 14th all items were very near completion, and he would anticipate completion in the next couple of days. He advised that the most important item is number 18 for the Railroad Canyon Assessment District payment check. He commented that it is to be here on Monday and must be in hand before the opening. Mr. Packham indicated that the check will be delivered on Monday. Councilman/Chairman Pape questioned the trench and dirt in the back of the site. Mr. Elliot indicated that the trench is open for inspection this morning, and after that they can fill in, compact and do clean-up. He further indicated that he intends to run a water truck through on Sunday to wash the parking lot. Mayor Pro Tem/Vice Chairman Bender questioned the impact of opening with work continuing on the site. Mr. Elliot clarified that the work pending would really not be impacted by the Walmart customer traffic. Mr. Bender indicated that based on this discussion, he would look at opening toward the middle of next week. He stressed the safety concerns remaining, and commented that he would not want a temporary occupancy permit to be issued and the work never completed. City Manager/Executive Director Molendyk noted that this meeting was called on Tuesday based on progress at that time and their PAGE FOIIR - SPECIAL JOZNT MEETING - SEPTEMBER 150 1994 interest in opening. He stressed that there is a Letter of Credit Sor the off-site improvements, but more insurance might be needed for the landscaping. Councilman/Boardmember Alongi indicated that he would like to se2 the opening occur early, but stressed the importance of getting certain items completed. He questioned the change of color in area 18 and who approved the change. City Planner Leslie indicated that the change had been made by the architect, and was not per the Planning Commission approval. Councilman/Boardmember Alongi questioned why the City was not informed of the change. He also questioned the cart storage screening. Mr. Archiaga indicated that the carts will all be stored inside the store, so this is not an issue. Mr. Alongi stressed the specific requirements. Mr. Archiaga stressed that the storage is inside and the carts will only be taken outside when used by customers. Mr. Leslie clarified that the cart area is not shown on the plans. Councilman/Boardmember Alongi questioned the screening of the air conditioning units. Mr. Leslie concurred that this was a condition of approval, and noted that the units are not visible from the freeway, but they are visible from Grape Street, Summerhill and the upper portion of this project. He questioned whether further screening should be required. Mr. Alongi stressed the building requirements and stressed public view screening. Mr. Leslie andicated that the architect did send plans for a screening system and they have been approved. Mr. Packham indicated that the screening is being worked on and is nearly doneo Mr. Bender requested clarification that they intended to install this screening. Mr. Packham indicated that they do intend to install it. Councilman/Boardmember Alongi questioned the monumentation signage, and noted that it does not reflect the design presented. Mr. Leslie indicated that they have agreed to add the missing items. Mr. Elliot indicated that the end piece was left off, but they intend to put it in. City Manager/Executive Director Molendyk inquired whether bonding exists to guarantee the installation. Mr. Schleuniger indicated that he will see that it occurs. Councilman/Boardmember Alongi indicated that at there is not bnd except for capital improvements. Mr. Molendyk stressed the need for bonding or guarantees to assure they go in. He recommended a guarantee from the developer. Councilman/Chairman Pape inquired whether it would be appropriate to have bonds for specific items. Mr. Leslie indicated it would be possible to require bonds for landscaping to assure planting, noting that this ~ypically would be required before opening. Councilman/Boardmember Alongi stressed that discussion today asswnes that all things will be done and complete, but delays can occur. He suggested that the store open on the 27th and allow the next two weeks to complete the work. He stressed that other developers would not be allowed to open and completion would be required. He indicated that he does not understand why the water lines were not placed yet as part of the project. Mr. Elliot indicated that there is one water system, but the testing process was separated. He stressed that i~ is all installed, but testinq is only partially complete. PAGE FIVE - SPECZAL JOINT MEETING - SEPTEMBER 15~ 1994 Councilman/Boardmember Alongi questioned the two week time frame for testing. Mr. Elliot indicated that the first week is to check for leaks and they the Water District does their testing the second week. Mr. Alongi further questioned why this was not done as part of the project. Mr. Elliot indicated that tests were conducted as portions were completed. City Manager/Executive Director Molendyk questioned pending safety issues and whether to open on Saturday or Wednesday. He reiterated the question of how to ensure that plantinq will occur; and stressed the differentiation between opening Walmart and guaranteeing the commitment from the developer. Mr. Schleuniger indicated that there is no problem with the landscaping, but requested clarification of the City direction. Mr. Molendyk stressed that the City would want it finished. Mr. Schleuniger indicated that it will be planted as discussed previously. Councilman/Boardmember Alongi further stressed that the City is dealing with Walmart and the developer, and there are several things to be done on the developer side. He expressed concern for the City getting between the developer and Walmart. He commented on the plans submitted and the changes requested during the planning process. He indicated that it is unfair to hold Walmart up , but it is also unfair to expect the City to release it. He further suggested that the September 27th opening date be sure to clear up all pending safety issues. He noted that he is not happy with the items still pending on the Engineering Department list. City Manager/Executive Director Molendyk indicated that this meeting is intended to reach a compromise, and noted that Walmart feels they have complied with their conditions. He stressed the City/RDA financial commitment and the vision of the Redevelopment Agency for this project. He further stressed that all work must be done, and noted the responsibility of the developer to complete certain items. He suggested that if Oak Grove Equities will guarantee the balance of the work will occur, then Walmart could open. Mayor Pro Tem/Vice Chairman Bender questioned the impact on Walmart's operation of opening earlier than the September 27th date. Mr. Archiaga indicated that they have hired 300 people and will need to send them home for a week or so if they are not allowed to open early. He further indicated that the "soft" opening is intended to work out the bugs in the operation. He indicated that he felt they could be ready to open by September. 17th. He noted that the employees might miss a paycheck in the interim. Mayor Pro Tem/Vice Chairman Bender inquired whether Walmart has penalty provisions in the contract with the developer if they are not ready for opening. Mr. Schleuniger indicated that there is a required completion date, which he believed might be September 27th, but they are working to have the project substantially complete by Wednesday. Councilman/Boardmember Alongi expressed concern with assurances that the work will be done. He stressed that this project has been before the Council three times and there are still concerns with the developer meeting the conditions. He suggested postponement of a decision until next week to assure that the work is done. He indicated that he wants the grading issue resolved because too many things are up to the developer and not Walmart. _ _ ._ _ __ _ _ __ _ PAGB SIS - SPECIAL JOINT MEETING - BEPTEMSER 15~ 1994 Mayor Pro Tem/Vice Chairman Bender concurred with Councilman Alongi and suggested that it would be premature to decide on opening at this time. Councilman/Chairman Pape inquired if the soft opening were scheduled for Wednesday, how much notice would be needed. Mr. Archiaga indicated that he would need 24 hours to assure staffing. City Manager/Executive Director Molendyk noted that a meeting is scheduled for 8:30 a.m. on September 20th and suggested another meeting on this topic at that timeo Councilman/Boardmember Alongi questioned the proposed soft opening datee Mr. Archiaga indicated they would like September 21st. Mr. Alongi inquired how much time is needed to advertise the soft opening date. Mr. Archiaga indicated that they do not advertise the soft opening. City Manager/Executive Director Molendyk suggested that by next Tuesday most of the work could be accomplished, but if it is not then it would still be possible to go with the September 27th date. Mr. Archiaga indicated that the soft opening was originally anticipated for September 24th. Councilman/Boardmember Alongi further questioned the advertising for the opening. Mr. Archiaga indicated that the grand opening on the 27th would be advertised, with a soft opening of September 24th, but they would like to open on September 17th or September 21st. Councilman/Boardmember Alongi indicated that it is not fair to staff because the developer is not ready, to have to keep coming back to address this project. He suggested that they stay at the September 24th soft opening date. Councilman/Chairman Pape inquired whether September 20th would be appropriate for the meeting. Mr. Leslie indicated that he felt most work would be complete by then and he would feel comfortable with that date. He clarified that even then the landscaping would not be complete. Mr. Schleuniger clarified that a portion of the landscaping would be done. Councilman/Chairman Pape noted that he had seen one gallon plants on the slope and questioned whether they would be adequate to hold the soil in place. Mr. Leslie indicated that this was a matter of aesthetics more than erosion; and while there are one gallon plants there, the rest of the landscapinq will be required per the plans. Mr. Pape inquired whether it was feasible to require a bond or cash deposit for the pending work on the slope. Mr. Leslie indicated that this was feasible. Mr. Packham indicated that he believed the corporate guarantee would be adequate, but offered to guarantee this work further. Mr. Pape stressed that all work should be done for opening except the slope. Councilman/Boardmember Alongi stressed the importance of completing item 19. He further addressed the cart storage issue in area 8 and questioned where the carts will be, in front of the store or in the parking lot. Mr. Leslie clarified the conditions. Mr. Alongi inquired whether the condition has been met. Mr. Leslie indicated that it has not been approved yet. City Manager/Executive Director Molendyk clarified the previous discussions and concerns for cart storage in front of the building; PAGE SEVEN - BPECIAL JOINT MEETING - SEPTEMBER 15~ 1994 and noted that the majority of the carts will be inside. Mr. Leslie indicated that this condition will remain on the project until the final arrangement has been inspected in side the building. He further indicated that the cartreturn areas in the parking lot have not been completed and will still need to be resolved. Councilman/Boardmember Alongi indicated that he has no problem with the placement of the carts, but stressed the conditions of approval which should be met. He also stressed that there is no process for citing them if the storage is ever moved outside. Mr. Molendyk indicated that this could be resolved between the Store Manager and Staff. Councilman/Boardmember Alongi readdressed the change in paint color. Mr. Archiaga explained that the change was made to make the signage more visible; indicating that the plans show white letters on a white background. Mr. Molendyk indicated that this could be addressed further if it is a major issue. Mr. Schleuniger suggested a formal application process for the change. Mr. Leslie indicated that while certain color schemes were approved and this doesn't match, but colors where only switched in one area. Mr. Alongi concurred with the concern for white on white visibility. Mr. Elliot detailed the specific area in which the color was changed. Mayor Pro Tem/Vice Chairntan Bender inquired whether the color matches the rest of the building. Mr. Archiaga indicated that it does match the building. Mr. Leslie concurred that it is one of the same accent colors used elsewhere. City Manager Molendyk clarified the requested direction for this meeting. Mr. Alongi stressed the importance of completing what was submitted; noting that this would be required of other developments prior to opening. Mayor Pro Tem/Vice Chairman Bender suggested postponement to September 2oth. Councilman/Boardmember Alonqi indicated that he has no problem with the color change. Mr. Elliot reviewed the rest of the project and addressed the pending items. City Manager Molendyk stressed the importance of visible signage from the freeway; he suggested that the Council review what has been done and let the Store Manaqer know their thoughts on Tuesday. He stressed that signage and location are important to retail business. Mayor Pro Tem/Vice Chairman Bender recommended continuance of this matter to September 20th at 8:30 a.m. Councilman Alongi requested that Mr. Schleuniger and Mr. Dennis work with staff to handle adequate bonding, be it bondinq, letter of credit or cash. Councilman/Chairman Pape suggested that the signaqe not be changed. Mr. Leslie indicated that this change could be handled administratively by staff. Mr. Molendyk indicated that this could be addressed further on Tuesday, if necessary. PAGE EIGHT - SPECIAL JOINT MEETING - 15~ 1994 Councilman/Boardmember Alongi indicated that he would like to see Grape Street done by Tuesday, the entrance complete, and the parking lot clean. Mr. Elliot indicated this will be done by Tuesday. Councilman/Boardmember Alongi further indicated that he will want solid assurances from the developer that there is cash to complete the project. MOVED BY PAPE~ SECONDED BY ALONGI AND CARRIED BY ONANIMOIIB VOTE OF THOSE PRESENT TO CONTINUE THIS MATTER TO SEPTEMBER 20~ 1994 AT 8:30 A.M. THS SPECIAL JOINT MEETING WAS /~~l ~~~ DAN ~ENDER~ MAYOR PRO TEM CITY OF LARS ELSINORE AT 9:45 A.M. REVIN,W P E, CHAIRMAN REDEVELOPMENT AGENCY CLERR OF THE BOARD MINQTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARE SLSINOR& 183 NORTH MAIN STREET LARB ELSINORE~ CALIFORNIA TIIESDAY~ OCTOBER 11~ 1994 •*********,k,kir***********,t**t*******************,k****,ktr***ie**fr***• CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 7:59 p.m. ROLL CALL PRESENT: BENDER~ BRINLEY~ WASHBURN~ PAPE ABSENT: BOARDMEM~EP.B; ALONGI Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Interim Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Kelley and Clerk of the Board Kasad. a. Camelot Properties Updates. (F:134.10) Executive Director Molendyk commented on a meeting with Camelot Properties earlier this week and noted their interest in updating the Board on the Theater Project as well as the Red Lion Hotel Project. Leonard O'Byrne, President, Camelot Properties, commented on a recent City Council Meeting and comments by Mr. Harv Dykstra, owner of Empire Doors. He detailed the bid process for the theater. and identified his extra efforts to work with Mr. Dykstra in reaching a mutually agreeable bid, to keep the work within the City. He indicated that after repeated attempts, he was unable to obtain a comparable bid for comparable nroducts and Mr. Kirkorian's representatives ended up contracting that work with Bell Hardware, with whom they are working on another project. Mr. O'Byrne then provided an update on the project in general, noting that it is presently under construction and proceeding rapidly, with an anticipated opening date in November. He noted that Assistant Executive Director Rogers has done a wonderful job of solving problems and expressed his gratitude for this assistance. He advised that Mr. Kirkorian was so impressed by staff that he is interested in expanding from eight screens to ten screens, and noted that change would be back for public hearing in two weeks. Executive Director Molendyk clarified that the November opening date would include only the first eight screens, with the other two to be added later. Tim O'Byrne, Inland Pacific Property Counselors, Inc., commented on the Red Lion Project and noted that there might PAGB TWO - REDEVELOPMENT AGENCY MINOTEB - OCTOBER il~ 1994 be a slight delay in the project. He explained that with regard to Phase I, there are a number of issues being addressed including the financing, the planning, feasibility study, cost estimates, site size and configuration, and pinning down the acquisition specifications. He noted that they are also looking at incorporating the hot springs and other natural phenomena of the area. Mr. O'Byrne noted that two weelcs ago they entered into a first right of refusal agreement with an entertainment firm, for development of a portion of the site. He explained that this would help to establish an attraction to the area and the hotel. He indicated that he would hope to provide an update on the entertainment issue near the beginning of the year. Chairman Pape inquired when the studies would be complete. Mr. O•Byrne indicated that the preliminary study would be complete near the beginning of the year; and the validation of that study would be approximately another two weeks. Chairman Pape questioned the status of the commitment from Red Lion. Mr. O'Byrne indicated that they have already committed to the construction of the project, and timing will depend on the results of the study and the acquisition of the land. He noted that at this point, the project will be here and it could only be lost by the City. Chairman Pape indicated that he looked forward to the next report. POBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR MOVED BY WASHBIIRN~ SECONDED BY BENDER AND CARRIED BY IINANIMOIIS VOTE OF THOSE PRESENT TO APPROVS THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Joint Meeting - Redevelopment Agency/City Council - September 15, 1994. b. Regular Redevelopment Agency Meeting - September 27, 1994. 2. Ratified Warrant List for September 29, 1994. (F:12.3) 3. Concurred with Council Action to Deny Tentative Parcel Map No. 28037 - Lake Elsinore City Center. (F:150.2) 4. Approved Public Hearing Date of October 25, 1994, for the followinge a. Amendment to Disposition & Development Agreement - Camelot Properties. (F:134.7)(X:134.10) BIISINE88 ITEMS None. PUBLIC COMMENT~ - NON-AGENDIZED ITEMS None. PAGE THREE - REDEVSLOPMENT AGENCY MINIITES - OCTOBER il, 1994 ESECIITIVE DIRECTOR COMMENTS None. BOARDMEMBER CO: None. CLOSED SEBSION None. THE REDEOELOPMENT AGENCY MEETZN~AS ADJOIIRNED AT 8:23 P.M. ,JYEDE AT ST: ~(P~I VICRI RASAD; C:.ERR OF THE BOARD REDEVELOPL~!sF1T AGENCY / ~ ~ i SG~ REVIN W. PAPB CHAIRMAN VELOPMENT AGENCY MINOTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARB ELSINORE 183 NORTH MAIN STREET LARS ELSINORE~ CALIFORNIA TIIESDAY~ OCTOBER 25~ 1994 •******sr**a**sraa~****:a**:a*rr******:***********r*,-,er***r,tr*r*r CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 7:27 p.m. ROLL CALL PRESENT: BOARDMEMBERB: BENDER~ BRINLEY~ WASHBIIRN~ PAPE ABSENT: BOARDMEMBERSL ALONGI Also present were: Executive Director Molendyk~ Assistant Executive Director Rogers, Acting Legal Counsel Burns, Administrative Services Director Boone, C'1ty'.Planner Leslie, Interim Chief Building Official Russell, Co^.ununity Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Kelley and Cler%; of the Board Kasad. POBLIC COMMENTS - A6ENDIZED ITEMS None Requested. CONSENT CALENDAR MOVED BY WASHBDRN, SECONDED BY BRINLEY AND CARRIED BY ONANIMOIIS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: (F:134.3) a. Special Joint Meeting - Redevelopment Agency/City Council - September 20, 1994. 2. Ratified Warrant List for October 17, 1994. (F:12.3) POBLIC HEARING 3. Public Hearinq - Amendment to Disnosition and Develobment Agreement for Camelot Properties. (F:134.7)(X:134.10) Chairman Pape indicated that this public hearing would need to be postponed for two weeks. MOVED BY BRINLEY~ SECONDED BY BENDER AND CARRIED BY IINANIMOUS VOTE OF THOSE PRESENT TO CONTINOE THIS PIIBLIC HEARING FOR TWO WEERB. PUBLIC COMMENTS - NON-AGENDIZED ITEMS None. None. BOARDMEMBER COMMENTS None. PAGE TNO - REDEVELOPMENT AGENCY MIN[JTES - OCTOBER 25, 1994 CLOSED SESBION None. ADJOURNMENT THB REDEVELOPMENT AGENCY MEETING WAS ADJOURNED AT 7:29 P.M. /~ ~i l~ R VIN N. PA , CHAIRMAN EDEVELOPMENT AGENCY ATTEST: ~~(1,M~a.w"~.(' VICRI RABAD~ CL~RR OF THE BOARD REDEVSLOPMEE7T P.~ENCY MINUTES REGIILAR REDSVSLOPMENT AGENCY MEETING CITY OF LARE SLSINORE 183 NORTH MAIN STREET LARB ELSINORE~ CALIFORNIA TIIPSDAY~ NOVEMBER 8~ 1994 *,k*****a***r******s*************s*****s*ss*****************,k***,k,k CALL TO ORDER The Regular Redevelopmer,t Agency Meeting was call~d to order by Chairman Pape at 7:29 p.m. ROLL CALL PRBSENTO BOARDMEMBERS: ALONGI~ BENDER~ BRINLEY~ WASHBIIRN~ PAPP ABBENT: BOARDMEMBERS: NONS Also present were: Executive Director Molendyk, Assistant Executive Directar Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Interim Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh and Clerk of the Board Kasad. PIIBLIC COMMENTS - AGENDIZED ITEMS A request was received to address Item No. 6. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No. 1. MOVED BY WASHBIIRN~ SECONDED BY ALONGI AND CARRIED BY IINANIMOUS VOTE TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PAESENTED. 2. Received and ordered filed the Investment Reports for August 31, 1994, and September 30, 1994. (F:12.5) 3. Ratified Warrant List for November 1, 1994. (F:12.3) 4. Ratified Lake Elsinore Management Authority (L.E.M.A.) Budget for fiscal year 1995. (F:92.3) 5. Approved Contract with Thomas Berg & Associates for Construction Management Services on the Lakeshore Drive Bridge, in the amount of $299,956.00. (F:134.7)(X:156.2) ITEMS PIILLED FROM CONSENT CALENDAR 1. Minutes (F:134.3) a. Regular Redevelopment Agency Meeting - october 11, 1994. b. Regular Redevelopment Agency Meeting - October 25, 1994. Councilman Alongi noted his abstention on these items. MOVED SY WASHBURN~ BECONDED BY BENDER AND CARRIED BY A VOTE OF 4 TO 0 WITH ALONGI ABSTAINING TO APPROVS THE MINDTES AS PRESENTED. PAGE TWO - REDEVBLQPMENT AGENCY MINIITEB - NOVEMBER 8~ 1994 POBLIC HEARING 6. Executive Director Molendyk explained that the Disposition and Development Agreement with Camelot Properties was originally approved on March 25, 1993, and this item is a request to amend the DDA to alter the theater from eight (s) screens to ten (10) screens and to change some other verbiage in the agreement. Administrative Services Director Boone explained that the Specific Plan along with the DDA originally called for a seven-plex theater, approximately 12,000 square feet of commercial shops and a restaurant pad. He noted the amendment calls for the elimination of the stand alone commercial, the theater will be expanded to ten screens and approximately 35,000 of commercial shops within the theater as well as a restaurant. He stated that the four items which are being proposed in the ordinance are; 1) Deletion the stand alone commercial facility as originally proposed; 2) Approval of the addition of 8,750 square feet for two theaters and the addition of 3,500 square feet of commercial within the theater facility; 3) Increase of $700,000 for a total of $4,000,000 on the loan guarantee; and 4) Extension of the completion date of the Phase 2 project for one year to December 31, 1996. Mr. Boone explained that with the proposed changes the project will be a revenue positive for the City, whereas before it would not have been; and the City has previously approved a loan guarantee for $3,300,000 and the additional amount would be consistent with that action. Administrative Services Director Boone explained that Chairman Pape requested that a due date be set for the theater and commercial completion and the developer has requested to address this matter. Mr. Boone stated that staff recommends approval of the recommended changes with alterations if the Board so desires. Chairman Pape asked the Clerk of the Board for any written communications. Clerk of the Board Kasad stated that there were no written communications. Chairman Pape opened the public hearing at 7:33 p.m. and asked those persons interested in this item to speak. The following people spoke: Ace Vallejos, 15231 Cobre Street, gave an overview of the project; stated his objection to additional funding, and questioned the ability of the developer to repay the loan should K-Mart close. He addressed the newest Councilmembers and asked them to vote no on this issue. Leonard O'Byrne, Camelot Properties, stated that he aqrees with staff recommendations and explained that the one year ext~ension of time was for the restaurant and that he would be willing to move the time for operation to August 31, 1995 for the shops and one year for the restaurant. He explained that he has not yet approached the City with the franchise they are proposing for the restaurant because they are currently PAGE THAEE - REDEVSLOPMENT AGENCY MINIITES - NOVEMBER 8~ 1994 working on gaining the franchise and will need the approval of the City prior to moving on the restaurant issue. Boardmember Alongi asked what the opening date for the theater would be. Mr. O'Byrne stated that the opening is set for November 16, 1994, at 12:00 p.m. Boardmember Alongi asked if the project will be complete including the parking lot. Mr. O'Byrne stated that he has submitted an interim construction plan to staff, fees have been paid and is going through plan check. He explained that there is an area of construction that will be fenced off, however the rest will be complete. Boardmember Brinley asked if it would include the landscaping. Mr. O'Byrne stated that it would. Vice Chairman Bender questioned the one year extension and asked if that was for the restaurant only. Mr. O'Byrne stated that it was. Mr. Bender requested clarification that the additional two screens and the shops will be ready by August 31, 1995. Mr. O'Byrne stated that they would. Vice Chairman Bender asked that Mr. O'Byrne explained the additional two theaters and the additional revenue that will be generated in place of the additional retail. Mr. O'Byrne explained that historically the only commitment was for a seven (7) screen theater and with the assistance of staff, Council and Planning Commission the theater was expanded and the commercial incorporated. Mr. O'Byrne explained that the change in the amount of retail to theater was created because there is a need for more theater area and in today~s market not as much need for retail based on the current trend in the City. The proposed retail will increase the value to the City and provide for the recreational requirements of the City. Vice Chairman Bender stated that he agrees with Mr. O'Byrne regarding the vacancy of retail shops in the area and the limited need for additional retail. He asked if Mr. O'Byrne would be asking for more than $700,000 ultimately. Mr. O'Byrne stated that he would not. Mr. Bender asked if Mr. O'Byrne would commit to 60$ of the cost as was originally agreed to in the beginning of this project. Mr. O'Byrne stated that he cannot commit to 60~ until there is an overall appraisal, but that he does not believe that the amount will exceed the 60~ when the project is complete. He explained the security for the property and the safety of the project. Vice Chairman Bender asked if Mr. O'Byrne would be able to present the Board with an evaluation of the project. Mr. O~Byrne stated that he would. Chairman Pape asked what the size of the new theaters would be and how many seats they would have. Mr. O'Byrne stated that they would be the standard size of the smaller theater with approximately 150 seats each. Chairman Pape asked about the financial viability of K-Mart. Mr. O'Byrne stated that the Lease is in place for K-Mart and will not affect this project at all. He noted that the impact of Wal-Mart was not as much as was first projected, in that the K-Mart recently had its second best day of operations.. Boardmember Alongi asked how r.iany years Mr. O'Byrne's lease with the theater is for. Mr. O'Byrne stated that it is for twenty (20) years with two five year options. He explained that the guarantee of the loan is tied to the lease. PAGE FOUR - RED&VELOPMENT AGENCY MINIITES - NOVEMBER 8~ 1994 will Vice Chairman Bender asked if Mr. O'Byrne would be capable of funding the restaurant or if he will be back to the Redevelopment Agency for assistance. Mr. O'Byrne stated that he did not know at this time. He explained that he has an application from I-Hop, and he feels that the City is his partner and if its good for the City it will be good for his company. Boardmember Brinley asked if the City would loose money on this extension and what the City's financial position will be after this extension if it is approved. Administrative Services Director Boone explained that if the Board approves the amendment, and all the costs estimates come out as they have been projected, the net tax increment should be approximately $56,800 a year from the theater in addition to the restaurant. He noted that the sales tax is estimated to be approximately $50,000 off both complexes for a total of $106,800 and the annual subsidy is $93,750 which would make the project revenue positive for approximately $13,000 a year. Mr. Boone noted that under the original DDA that was not the case, and the City would have been a little short. Boardmember Brinley commented that this would be a better project than what had been proposed before. Mr. Boone concurred. Boardmember Alongi asked if there was a feasibility study done and wanted to know who had given the figures that the City is working from. Administrative Services Director Boone explained that staff did the research by what the other businesses in the City are generating. Boardmember Alongi noted that these figures are being projected from the inrement of a restaurant, but that is not firm and the DDA does not guarantee that a restaurant be placed on the site. He stated that Mr. O'Byrne could decide a year from now tha~ it might be feasible or economical for him to place a restaurant at that site and would cause problems regarding the increment. Mr. Boone stated that the amounts are figured with ~he restaurant, if the restaurant is not built then the annual subsidy goes away. Boardmember Alongi asked if the restaurant is not built, then the project will be in the negative. Mr. Boone stated that if the restaurant is not built then the RDA will not be responsible for the $93,750 per year. Boardmember Alongi questioned the memos that he received and the difference that he sees anci questioned who did the appraisal. Administrative Services Director Boone stated that the appraisal was done by the Anza Appraisal Company. He explained that an appraisal and new loan commitment will be presented to the Board later. Boardmember Alongi questioned if the item will be presented later why this item is before the Board now. Mr. Boone stated that this is to approve the specific plan change, guarantee a loan increase of $700,000 and extend the due date on Phase II. Boardmember Alongi questioned this being done without an appraisal. Mr. Boone stated that there are construction estimates which dictate the amount of money needed. Boardmember Alongi explained that he wants to be sure that the project is viable and will take care of itself. He does not want the City to be stuck with the bill. He questioned if everyone is so sure that this project is going to work, then why does the City need to guarantee it. PAGS FInE - REDENELOPMENT AGENCY MINLiTES - NOVEMBER 8~ 1994 Boardmember Alongi commented that the original valuation states that theater and shops; cost $4,000,000 plus sales tax $35,000 and tax increment $31,000. He stated that reading further in the report, the portion regarding the restaurant does not reflect the income nor the tax increment. He asked to have the breakdown explained. Administrative Services Director Boone e~lained that the sales tax off of ten screens versus seven screens should be greater and explained that Mr. Krikorian will up-grade the commercial shops and as Mr. O'Byrne explained he is still firming up the franchise for the restaurant. Mr. Boone stated that staff does have sales tax numbers generated off of other businesses and he would be glad to go over the figures. Boardmember Alongi asked if the City offered the same type of financing to Edwards Theater as to Camelot Properties. Administrative Services Director Boone stated that Edwards Theater never got to this level of negotiation. Boardmember Alongi commented that in that case they would not have been aware that the City would guarantee a$4,000,000 note for the theater. Administrative Services Director Boone explained that the negotiations never got to a point where they were brought to him for review. Boardmember Washburn stated that he sat in on the meeting with Edwards Theater and the Council stated the needs of the community and the willingness of the RDA and Council to give assistance to acquire a theater for the community. The representative of Edwards Theater never came back, therefore they were offered the same type of assistance as Krikorian Theater. Boardmember Alongi stated that he was certain that the Representative of Edwards Theater was not aware that the City would guarantee a$4,000,000 note. Legal Counsel Harper noted that the purpose of the guarantee is a practical matter, because North County Bank is limited by their charter as to the size of the loans that they can give absent a guarantee. He explained that it did not have anything to do with the appraised value versus the loan; and the bank was not unwilling to make the loan without the guarantee, but they were precluded from doing so by their charter. Boardmember Alongi e~lained that he understands the bank's position, but it does not alter the fact that Mr. O~Byrne acquired a loan from the Agency for $3,300,000 for a seven screen theater. Boardmember Washburn called a point of order. Vice Chairman Bender questioned the heiqht of the theater and asked if there would be a negative impact on the property behind it. City Planner Leslie stated that he has not received plans on the addition, but he does assume that the addition will not be any higher than the existing theater and will cause no impact. Chairman Pape closed the public hearing at 8:04 p.m. PAGB SIS - REDSVELOPMENT AGENCY MINQTES - NOVEMBER 8~ 1994 Vice Chairman Bender stated that what has been done in the past is done and the question before the Board is whether the Agency is going to guarantee the $4,000,000 note for the change in the project. He stated that he felt that more theaters are more advantage to the City than more commercial. He explained that he is not in favor of an open-end type project since the Agency does not have the total cost of the project or all the facts for the valuation. He noted that he would like to see the City have a 60~ valuation with a maximum of $700,000 for the theater. Mr. Bender stated that he is not in favor of a full year extension for the restaurant, but felt that six months would be reasonable. Boardmember Brinley asked if Vice Chairman Bender intended $700,000 to be the financial cap. Vice Chairman Bender stated that he did mean for the $700,000 to be a cap until there is a firm valuation and the City~s obligation would be 60$ of whatever that valuation is on the whole package. Boardmember Brinley stated that she would like to see a completion date stated for the extra theaters as well as for the restaurant. Boardmember Alongi agreed with Vice Chairman Bender regarding the commercial building, however Krikorian is building some commercial in conjunction with the theater and his concern is that he is not aware of the innovative ideas of Mr. Krikorian; and how he will be able to generate the projected sales tax from the retail shops within the theater. He stated that he would like to see the theater open with the eight screens and see how it does before there is any decision with regard to expansion, to be sure that the community really needs more before the Agency commits to more debt. He pointed out that until there is something firm in regard to the restaurant he is not in favor of doing more for this project. Boardmember Alongi stated that he is not willing to obligate the Agency any further without feasibility studies and proof of income from the project. He stated that he hopes that the theater is a success and he would be willing to support expansion if the project will support the increase, but he would need to see what the project does with the eight screens before committing to more. Chairman Pape noted that when the proposal for the theater was originally brought before the Agency the meeting had such a large attendance that it had to be moved to City Park; and that most of the persons who spoke, were strongly in favor of the theater. He stated that what is before the Agency tonight is not regarding the current theater as planned, but rather whether the new proposal makes economic sense; if the Agency wishes to see two additional screens in the theater and what risk will it place on the Agency by guaranteeing the additional $700,000. He explained that the issue before the Board is not for additional money out of pocket, but rather the guarantee of the loan. Chairman Pape stated that when the original proposal for the Theater was brought to the Agency, it was going to be a negative cash flow to the City, and this proposal now gives the Agency the opportunity to turn the negative project around and allow it to become an even or positive cash flow project. He reviewed the proposal and noted the risk that the owner takes if a restaurant is not PAGE SSVEN - RBDEVELOPMENT AGENCY MIN[TTES - NOVEMBER 8~ 1994 brought in. Chairman Pape explained that the Agency is not putting up any money but guaranteeing the loan and that is a loan to value of 60~ with lease assignments to the City. Chairman Pape reminded the Board that the Bank is requiring the guarantee because of their charter and not because of the viability of the project. MOVED BY BRINLEY, SECONDED BY WASHBURN TO APPROVE THE AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT WITH THE DELETION OF THE FREE STANDING COMMERCIAL FACILITY AND APPROVE THE ADDITION OF 8,700 SQUARE FEET TO THE THEATER, AUTHORIZE THE ADDITIONAL GUARANTEE OF $700,000 WITH THAT AMOUNT TO BE A CAP AND THE REVISED TAEATER ADDITION AND SHOPS WILL BE COMPLETED BY AUGUST 30, 1995, AND REPLACE THE TIME STATED IN THE ORIGINAL AGREEMENT. Boardmember Alongi stated that at the meeting that was moved to the park, the majority of persons who attended were not from the City. He made note of the fact that the projected sales tax and tax increment includes a restaurant and not just the theater and shops. He reminded the Board that the restaurant is not in place and that the monies projected to be received will be less. He explained that if the theater is successful there will still be a shortage of funds until the addition is complete and operational. Boardmember Alongi stated that the bank sets the amount of loan limit in their charter to secure their loans and make sure that they receive the money back into their institution. Boardmember Washburn called for the question. Boardmember Alongi stated that the motion is open for discussion and that it is his right to express his opinions prior to the vote being taken. He stated that he did vote against the project; however it is there and he is willing to work toward seeing it be a success, but he does not feel that this amendment is to the benefit of the community. MOVED BY BRINLEY TO AMEND THE MOTION TO READ "$700, 000 OR 60$, WHICHEVER IS THE LEAST AMOUNT". THE SECOND CONCURRED. THE FOREGOING MOTION WITH AMENDMENT WAS APFROVED BY A VOTE OF 4 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE. BIISINE88 ITEMS None. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS Mariana Mohylyn, 305 West Sumner, abatement/demolition proceedings from her daughter and requested action on this property. reiterated her concerns with the on her house. She noted a letter that Council discontinue their ESECUTIVB DIRECTOR COMMENTS None. BOARDMEMBER COMMENTS Boardmember/COUncilman Alonqi commented on the follo~r:inq: PAGE EIGHT - REDSVELOPMENT AGENCY MINIITES - NOVEMSER 8~Y1994 1) Suggested that the Mayor prepare a proclamation to be signed by the entire Council for presentation to the Reserve Deputy Sheriff~s and the Volunteer Fire Fighters. Boardmember/Mayor 1Pashburn commented on the followinq: 1) Noted the presentation and lecture regarding restoration of a P-38 aircraft. He noted that the event was successful with approximately 40 people in attendance. 2) Noted the official Outflow Channel Dedication and indicated that this will be the first rainy season to test the project. ~oardmember/Councilwoman Brinley commented on the followinq: 1) Echoed the Mayor's comments on the Outflow Channel Dedication and noted the long term project that this completes. 2) Suggested that the opening of the Theater will draw many anxious residents and noted the planned "preview". 9ice Chairman/Mayor Pro Tem Bender commente8 on the followinq: i) Noted that this is the first meeting with all five Councilmembers in attendance and it is still being completed by 8:30 p.m. Chairman/BOardmember Pape commented on the followinq: 1) Noted the Outflow Channel Dedication and noted the dignitaries in attendance. He also noted that the newspapers except the Sun-Tribune were mysteriously absent from the event. CLOSED SESSION None. MOVBD BY BRINLEYs SECONDED BY BENDER AND TO ADJOURN THE REGIILAR REDEVELOPMENT AG] ~ C IED BY iJNANIMOIIB VOTE I~ MS NG AT 8:30 P.M. , ~ /~~ W. PAPE~ CHAIRMAN ~tEDEVELOPMENT AGENCY CITY OF LARS ELSINORE T$E BOARD REDEVELOPMFNT ~:f,ENCY MINQTES REGIILAR REDEVELOPMBNT AGENCY MEETING CITY OF LARE ELSINORS 183 N. MAIN STREET LARE ELSZNORE, CALIFORNIA TUESDAY~ NOVEMBER 22~ 1994 •**###rt***a##fFA****a*ieA+k**aieie+kA+k****AiF+k*iea*AAAt***iFASft~t+kiFir*iefe+k+R+k CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 8:05 p.m. ROLL CALL PRESENT: ALONGI, BENDER, BRINLEY, WASHBURN, PAPE ABSENT: BOARDMEMBERS: NONE Also present were: Executive Director Molendyk, Assistant Executive Director Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Interim Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, Special Projects Coordinator Wood, City Treasurer Kelley and Clerk of the Board Kasad. ?IIBL•?C COMMENTS - AGENDTZE~ ITEMS None Requested. CONSENT CALENDAt? MOVED BY WABHSDRN~ SECONDED BY BENDER AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: a. Regular Redevelopment Agency Meeting - November 8, 1994. 2. Ratified Warrant List for November 15, 1994. 3. Adopted Resolution No. RDA 94-10 relating to the Marks-Roos Pool & Community Facilities District 90-2 (Tuscany Hills). RESOLIITION NO. RDA 94-10 A RESOLIITION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LARE ELSINORE APPROVING ASSIGNMENT BY THE LARE ELSINORE PIIBLIC FINANCING ADTSORITY OF CERTAIN SPECIAL TA% BONDS OF THE AGENCY AND PROVIDING OTHER MATTERS PROPERLY RELATING THERETO. 4. Adopted Resolution No. RDA 94-11 relating to Bond Refinancing. RESOLOTION NO. RDA 94-11 A RESOLUTION OF TH8 REDEVELOPMENT AGENCY OF THS CITY OF LARB ELSINORE AIITHORIZING AND DIRECTING TH8 E%ECIITION OF THRES SEPARATB LOAN AGREEMENTS RELATING TO THS ISSUANCE OF CERTAIN BONDS BY THE LARB ELSINORE PIIBLIC BINANCING AIITHORITY~ APPROVING OFFICIAL STATEMENT RELATING TO SIICH BONDB~ CONFIRMING CERTAIN FINDINGS OR BENEFIT AND AIITHORIZING AND APPROVING OTHER MATTERS PROPERLY RELATING THERETO. PAGS TWO - REDEVELOPMENT AGENCY MINQTES - NOVEMBER 22~ 1994 5. Approved Property Acquisition for Lakeshore Drive Bridge Reconstruction Project, and accepted the Right of Entry Permits from Robert G. Williams and the Williams & Hasson Partnership. 6. Accepted the Notice of Completion from Mariposa Horticultural Enterprises, Inc. for Landscape & Irrigation at the Lake Elsinore Stadium. PIIBLIC COMMENTS - NON-AGENDIZED ITEMS None. ESECUTIVE DIRECTOR C:OMMENTS None. BOARDMEMBER COMMENTS None. None. 'SHS REDEVELOPMENT AGENCY MEETING WAS ADJOIIRNE AT •06 P.M. G(~ IN W. PAP ~ CHAIRMAN EDEVELOPMENT AGENCY AT ESTC ~~~~ 9ICRI RASAD CLERR OF TH& BOARD MINfJTES REGIILAR REDEVELOPMENT AGENCY MEETING CITY OF LARS ELSINORE 183 NORTH MAIN BTREET LARB BLSINORB~ CALIFORNIA TII88DAY~ DSCEMBER 13, 1994 •**r***s~*asr:*a*#*sr~*~a~***r~ea***rrr******aa,~***a+rr~ss******r**+e CALL TO ORDER The Regular Redevelopment Agency Meeting was called to order by Chairman Pape at 8:11 p.m. ROLL CALL PRESENT: BOARDMEMBERS: ALONGI~ BENDER, BRINLEY~ WASHBIIRN~ PAPE ABSENT: BOARDMEMBERS: NONE Also present were: City Manager Molendyk, Assistant City Manager Rogers, Legal Counsel Harper, Administrative Services Director Boone, City Planner Leslie, Interim Chief Building Official Russell, Community Services Director Sapp, Public Services Director Tecca, Manager of Special Projects Watenpaugh, City Treasurer Pape and Clerk of the Board Kasad. POBLIC COMMENTS - AGENDIZED ITEMS None Requested. Chairman Pape noted the addition of Item #12 from the City Council Agenda to this Agenda. CONSENT CALENDAR MOVED BY ALONGI~ SECONDED BY WASHSIIRN AND CARRIED BY UNANIMOIIS VOTE TO APPROVE THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: a. Regular Redevelopment Agency Meeting - November 22, 1994. b. Special Joint Redevelopment Agency/City Council Meeting -December 6, 1994. 2. Received and ordered filed the Investment Report for October 31, 1994. 3. Received and ordered filed the Fiscal Year 1993-94 Annual Audit & Financial Report as presented. BIISINESS ITEM 4. Award of Contract - Ant?-Graffit? Coating - Lake E~s~nore Diamond Amnh?theater - T;-3 hem~ca~ y TMc, Boardmember Alongi questioned the certification required, which is not held by the lowest bidder and how long this process would take. Public Services Director Tecca indicated that this is a six month training process and would delay the project too much. MOVED BY ALONGI~ SECONDED BY BRINLEY AND CARRIED BY IINANIMOIIS VOTB PAGE TWO - REDEVELOPMENT AGENCY MIN[TTES - DECEMBER 13, 1994 TO REJECT THE LOW BID SIISMITTED BY MAINTENANCE AND PAINTING OF CALIFORNIA~ DOB TO THB CONTRACTOR NOT BEING A CERTIFIED APPLICATOR AS CALLED FOR IN THE BID~ AND AWARD THE CONTRACT TO TRI-3 CHEMICAL SYSTEMS IN THB AMOIINT OF $26~004.81. None. None. I~one. THE REDEOELOPMENT AGENCY MEETING WAS RECESSED AT 8:14 P.M. THE REDEVELOPMENT AGENCY MEETING RECONVENED AT 9:02 P.M. CLOSED SESSION a. Lake Elsinore Associates vs. City of Lake Elsinore - Case #200767. THE REDEVELOPMENT AGENCY MEETING NAS ADJOURNED TO CL08ED SE3SION AT 9502 P.M. TO DISCIISS THB ABOVE MENTIONED MATTER. THE REDEVELOPMENT AGENCY MEETING RECONVENED AT 9:34 P.M. NO ACTION °A'AREN. , MOVED BY WASHBURN~ BECONDED BY BENDER AND CARRIBD BY IINANIMOIIS VOTS TO ADJOIIRN THE REGIILAR REDEVELOPMENT AG Y MEETING AT 9:35 P.Me ~ ~ r~/ vxx d/ ~ W. PAPE, CHAIRMAN EDEVELOPMENT AGENCY A EST: ~~ 1. ~`-~x;`'" ' CRI RASAD~ CLERR OF THE BOARD REDEVELOPMENT AGENCY MIN[TTES REGOLAR REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 183 NORTH MAIN STREET LARE ELSINORE~ CALIFORNIA TIIESDAY, DECEMBER 27~ 1994 •*A**+es*******s***,-***fefe*aa***t:*******,-,-,-******************fe***• THE REGIILAR REDEVELOPMENT AGENCY MEETING SCHEDIILED FOR DECEMBER 27~ 1994~ WAS CALLED FOR LACR OF A QIIORIIM AND LACR OF AGENDA ITEMB. THE BOARD REDEVELOPMENT AGENCY