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HomeMy WebLinkAboutRE_ [External]City SC Southwest Recreational& Outlook RE: [External]City SC Southwest Recreational From Justin Harding < Date Tue 5/27/2025 11:43 AM To Liam Meghen < Cc Aaron Kiely < ; Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Hi Liam, I hope you had a great holiday weekend! Sounds good. I will keep an eye out for those rosters. Does Wednesday afternoon work for you? 3:30pm? Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore (-IT) 01 _ LAKE LIFE %L EXT R k U From: Liam Meghen < Sent: Tuesday, May 20, 2025 5:07 PM To: Justin Harding < Cc: Aaron Kiely < ; Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Hey Justin, Thanks so much for the response here. Apologies for the delay, I'm still out of state. Regarding the fields requested, we were going based on what we thought we've had in the past during this time. Whatever fields/allocations we've used in the past will be more than fine for June. For the Competitive rosters, we can certainly get those over to you once I'm back in state. Also following up on our in person meeting at your City offices a few months ago, we would like to continue the conversation of us contributing to the re -seeding at Alberhill to help with maintenance costs. Are you available to jump on a call when I'm back in CA - either Friday this week or Monday next week? Regards, Liam Meghen Director of Coaching e. w. cityscsouthwest. com On Fri, May 16, 2025 at 11:23 AM Justin Harding < wrote: Hi Liam, Happy Friday! We will review your extension request and get back to you early next week. Typically, in the past, your competitive program only utilizes Alberhill once Rec Season ends. This is the only field that is requested for an extension. Is there a reason you need more fields this season for competitive? Also, looking back through my emails, I haven't received the rosters for your competitive teams Spring, I only received the Rec Rosters. When you get a chance will you send these over? For your July use, from the looks of it, it's a Tuesday/Wednesday morning camp at Alberhill? I attached a copy of the Field Use Request Form. Please fill this out and submit it back to me. I will have your June 21-22 permit to you by early next week. We will keep a look out for your Fall Request! Please let me know if you have any other questions. Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore h; k 1. OLS1 110PZ BREAM 19TRE I From: Liam Meghen < Sent: Wednesday, May 14, 2025 2:14 PM To: Justin Harding < Cc: Aaron Kiely < ; Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Hey Justin, Thank you so much for the information. We need to request an extension through June 30th, as follows in line with previous years with our competitive program still running: • Alberhill Sports Park; Mon -Fri 4pm-10pm • Alberhill Sports Park; Sat -Sun 7am-8pm • Canyon Hills Sports Park (9v9 Soccer Field); Mon -Fri 4pm-10pm • Canyon Hills Sports Park (9v9 Soccer Field); Sat -Sun 7am-8pm • Canyon Hills Sports Park (11v11/Football Field); Mon, Wed, Fri 4pm-1Opm • Canyon Hills Sports Park (11v11/Football Field); Sat 7am-8pm • Canyon Hills Sports Park (Grass Space); Mon -Fri 4pm-10pm • Canyon Hills Sports Park (Grass Space); Sat 7am-8pm • Creekside Park; Mon -Fri 4pm-dark • Creekside Park; Sat 8am-5pm In addition to the above, we will also need to submit the following request for our upcoming Lake Elsinore camp; • July 8-9 Brazilian Soccer Camp, Alberhill Sports Park; 8am-12pm Also just a quick reminder if you can please send over the permits for our Lake Elsinore Summer Classic tournament when you get a second. For the LESC tournament on June 21-22, we would like to set up all equipment/branding on Friday, June 20 at Alberhill if possible. We'll follow up soon with all the summer/fall allocation documents. Please let us know if there's anything else you need from us in the meantime and thanks in advance! Regards, Liam Meghen Director of Coaching e. w. cityscsouthwest.com On Fri, May 9, 2025 at 4:22 PM Justin Harding < wrote: Hi Liam, Happy Friday! We look forward to working with you as well. Correct, June 1St is when initial requests should be submitted so we can begin working on allocations to get them out in time for seasons to begin. With the organizational changes we will need the following submitted with your allocation request: • Board Member Roster • League By -Laws • Team Rosters o We understand registrations may still be open, however, initial rosters will give an idea of how many are registered attached a copy of the Spring 2025 Allocation form. You will see that most allocations end on 6/1/25 as this is usually well past the end of most rec seasons. This is in case leagues have rainouts and need make up games. If there is extended use for All Stars or championship tournaments, the use needs to be requested. The only allocation that shows though June 30th is Alberhill and that is a tentative allocation date that is subject to the request for extension. You will see there is a note under that says, "Will send request for post Rec, Club usage". If allocations are needed at Alberhill beyond rec season, it needs to be requested. Hopefully, this information helps! Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore CITY Or _ L. U' L I NCS f E DREAM 1.10M LIN From: Liam Meghen < Sent: Thursday, May 8, 2025 2:03 PM To: Aaron Kiely < Cc: Justin Harding < ; Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Hi Justin and Beau, Looking forward to working with you on field allocations for City SC. If you can please provide details on what you will need from us for summer/fall allocations and confirm deadlines, we will make sure we have everything ready to go for you. In reviewing the field allocations procedures online, my understanding is that June 1 is generally the deadline for summer/fall allocation submissions? Per Aaron's request, if you can also please provide a copy of the current spring allocations form/permit and whatever was submitted on behalf of City SC for the current allocation period for our records that would be much appreciated! Anything else you need from us in the meantime, please let me know. Regards, Liam Meghen Director of Coaching e. w. cityscsouthwest.com On Tue, May 6, 2025 at 11:49 AM Aaron Kiely < wrote: Good afternoon, Per Beau's message on Tuesday, April 1 he stated that our allocation is good through June 2025 and will remain unchanged. Can you please provide a copy of the current allocation form/permit on file for our records (or whatever documentation was originally submitted by City SC). I also want to introduce Liam Meghen, who I have added to this email chain. Liam will be our main point of contact for City SC field allocations moving forward. Additionally, if you can assist us with the following items we would greatly appreciate it: - Can you please confirm what exactly you need from us for summer/fall allocation applications as well as deadlines etc. Please send over the June 21-22 permit for the Lake Elsinore Summer Classic as soon as you have completed. Thank you for your time working on this. Regards, Aaron Kiely Executive Director e. On Tue, May 6, 2025 at 8:37 AM Justin Harding < wrote: Good morning Aaron, I hope you had a great weekend. Allocations are good through the end of your Spring Season which was estimated to be June 1st I will work on your permit this week. Please let me know if you have any other questions Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore CITY OF LAKE KE 1. l NO R -F. From: Aaron Kiely < Sent: Monday, May 5, 2025 12:41 PM To: Justin Harding < Cc: Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Good afternoon, Hope you had a good weekend. Just following up on my previous email. If someone could get back to me that would be much appreciated. Thank you. Aaron Kiely Executive Director e. On Wed, Apr 30, 2025 at 5:46 PM Aaron Kiely < wrote: Good afternoon, Hope all is well. Could we please get a copy of the following when you have a moment: - Our current field allocation permits/dates - Permit for June 21-22 Lake Elsinore Summer Classic Tournament event. Thank you for your time. Aaron Kiely Executive Director e. On Mon, Apr 21, 2025 at 4:25 PM Aaron Kiely < wrote: Brilliant. Thank you again for your time on this. Regards, Aaron Kiely Executive Director e. On Mon, Apr 21, 2025 at 10:39 AM Justin Harding < wrote: Hi Aaron, I hope you had a great weekend. I got final confirmation. Canyon Hills and Creekside are both available on Saturday and Sunday. Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore /1110 IJAKF U LSI HORL '-. IMAM EXIKIAAE From: Aaron Kiely < Sent: Monday, April 21, 2025 8:00 AM To: Justin Harding < Cc: Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Great news on Alberhill. Thank you. Do you happen to know when we might expect final confirmation on Canyon Hills and Creekside for the Sunday? Are both fields available on the Saturday? Thanks again. Aaron Kiely Executive Director e. On Fri, Apr 18, 2025 at 1:21 PM Justin Harding < wrote: Sounds good. I removed Kelly and Terry from City SC. For your tournament request, I am just waiting on final confirmation from the organization that uses Canyon Hills and Creekside on Sundays. Alberhill is available. Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore From: Aaron Kiely < Sent: Thursday, April 17, 2025 5:42 PM To: Justin Harding < Cc: Karen Weebe < ; Beau Davis < ; Natalie Eckerlin < ; Steve Cowell < ; Johnathan 0. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Thanks for sending that over Justin. Really appreciate it. Davina Sanchez and Julio Gomez will be the only 2 City SC associated users for light access. and are no longer associated users for City SC. Please confirm that those can be removed from our account effective immediately. Lastly, is there an update on the Tournament permit request that was submitted a couple of weeks ago for the Lake Elsinore Summer Classic? Thanks again for your time. Aaron Kiely Executive Director e. On Thu, Apr 17, 2025 at 5:02 PM Justin Harding < wrote: Hi Karen and Aaron, I hope you both are having a great week! Here are the light access codes for Davina and Julio. At your earliest convenience, have them verify they can log in. They can change their passwords if they would like once they log in. The website is Usercode: Usercode: Password: Password: City SC now has 4 associated users for light access: • Please let me know if you have any questions. Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore PH: ( LA E LILINOKE From: Karen Weebe < Sent: Tuesday, April 15, 2025 4:31 PM To: Justin Harding < Cc: Beau Davis < ; Natalie Eckerlin < ; Aaron Kiely < ; Steve Cowell < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < Subject: Re: [External]City SC Southwest Recreational Yes! On Apr 15, 2025, at 4:26 PM, Justin Harding < wrote: Hi Karen, I hope you are having a great week! I did see that Aaron had requested light access for Davina Sanchez and Julio Gomez while I was out of the office. This is the light access you are referring to, correct? I Thank you, Justin Harding Community Services Coordinator City of Lake Elsinore <image001.png> From: Karen Weebe < Sent: Tuesday, April 15, 2025 1:01 PM To: Beau Davis < Cc: Natalie Eckerlin < ; Aaron Kiely < ; Steve Cowell < ; Johnathan 0. Skinner, MPA, CPRP < ; Benjamin Foster < ; Justin Harding < Subject: Re: [External]City SC Southwest Recreational Hi Beau and Justin: I hope this message finds you well. I am writing to request access to the light codes for Alber Hill and Canyon Hills. At present, the codes are held by Terry Olsen and Kelly Ayoub, and our team does not have direct access to them. This lack of access is currently impacting the operations of our competitive program. We would greatly appreciate your assistance in facilitating access to these codes at your earliest convenience. Please do not hesitate to reach out if you require any further information or documentation from our side to support this request. Thank you for your time and attention to this matter Karen Weebe Karen Weebe On Tue, Apr 8, 2025 at 3:41 PM Beau Davis < wrote: Good Afternoon, Natalie, and Co. — Thank you for the detailed information and attachments. Our team will review these and discuss internally. We'll reach out with any questions, comments, and concerns at the appropriate time. Have a great day. Beau Davis Assistant Community Services Director City of Lake Elsinore <image002.jpg> <image003.jpg> <image004.jpg> From: Natalie Eckerlin < Sent: Tuesday, April 8, 2025 3:22 PM To: Beau Davis < Cc: Aaron Kiely < ; Steve Cowell < : Karen Weebe < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < ; Justin Harding < Subject: Re: [External]City SC Southwest Recreational Beau, Benjamin, and Justin, Thank you again for taking the time to meet with our team yesterday regarding our concerns of rumors circulating about field allocations and City SC allegedly "rebranding." We appreciate the opportunity to clarify that City SC is NOT rebranding, as well as your transparency and additional insight into the field allocations process. Per your request, attached are a few examples of the competing organization making direct claims that they have been granted exclusive use of Lake Elsinore fields for the fall. These examples have been pulled from various online posts and promotional e- mails that have been sent to the Lake Elsinore soccer community. For your reference, I have also included the language that City SC has used from day one, and continues to use to answer questions regarding the fields, which we hope you will find to be factual, fair and consistent with City policy. The conflicting information regarding the field allocations for the fall has been the greatest source of concern within the Lake Elsinore soccer community, and understandably, the most important factor for families in choosing a program. We respect the City of Lake Elsinore's dedication to serving the community, and appreciate your commitment to allocating fields based on residency, fairness and impartiality in congruence with the established field use and allocations policies and procedures. Please let me know if you have difficulty opening any of the attached documents, or if you have further questions. Thanks again, Natalie On Apr 2, 2025, at 1:20 PM, Beau Davis < wrote: Good Afternoon Aaron - Sounds good, Monday the 7th is best for us. From 12:30-1:15. Let me know if that needs to be adjusted at all. Have a great day. Beau Davis Assistant Community Services Director City of Lake Elsinore <image002.jpg> <image003.jpg> <image004.jpg> From: Aaron Kiely < Sent: Wednesday, April 2, 2025 10:22 AM To: Beau Davis < Cc: Steve Cowell < ; Karen Weebe < ; Natalie Eckerlin < ; Johnathan O. Skinner, MPA, CPRP < ; Benjamin Foster < ; Justin Harding < Subject: Re: [External]City SC Southwest Recreational Good morning Beau, Thank you for getting back to me and providing clarification on the field policy. It is very much appreciated. We are unfortunately unable to make the suggested meeting time for today. Would it be possible to schedule something for Friday 4th or Monday 7th at a time convenient for you, please? With regard to concerns about individuals making statements on behalf of the city, would you like those materials sent over ahead of time or provided at our meeting? Thank you. Aaron Kiely Executive Director On Tue, Apr 1, 2025 at 3:02 PM Beau Davis < wrote: Good Afternoon, Aaron and Co. - Thank you for your patience as I found time to respond to this email. As you were aware Aaron I was out of the office and am catching up this week. I understand your feelings of urgency and will do my best to respond as quickly as possible. If you have relevant information of individuals making statements representing the City, please do share any emails or posts with this team and the appropriate person will get back to you as soon as possible. As for individuals "speaking on behalf of the City", I'd like to reiterate any official comments or statements regarding City fields and allocations will only come from the City and its employees. Specifically, the four individuals on this email chain. We reserve our fields based on the Field Allocation Policy which can be found on our website. Current allocations are good through June 2025 and will remain unchanged unless deemed necessary by City staff. We will direct and calls and concerns about the current City SC Southwest structure to the Organization's Leadership. As for a meeting, we'd be happy to have a zoom meeting to hear from you and your team. I wanted to notify y'all in this meeting, we'll just gather information and will not be making any comments or decisions on future allocations. As we have told y'all and are informing individuals inquiring with us, all Spring 2025 allocations are set with no intention on adjusting them. And no decisions for Fall 2025 have been made. Do y'all have a day and time preferred for this meeting? We have availability tomorrow 12:30pm-1:30pm. Thank you for your time and patience. Cc'd: Johnathan Skinner, Director of Community Services; Ben Foster, Sr. Management Analyst; Justin Harding, Recreation Coordinator Beau Davis Assistant Community Services Director City of Lake Elsinore From: Aaron Kiely < Sent: Wednesday, March 26, 2025 3:10 PM To: Beau Davis < Cc: Steve Cowell < ; Karen Weebe < Subject: [External]City SC Southwest Recreational Message from external sender. Use Caution. Hi Beau, Thank you for taking time to talk earlier. I really appreciate it. I have cc'd our club leadership on this email. As per our conversation, can we ideally set up an in person meeting Tomorrow or Friday please at whatever time suits you best? This would be much appreciated. If this is not possible to meet in person, can we instead do a zoom or phone call? There is a lot going on with this situation rapidly developing even since this morning and we really feel it could be detrimental if not addressed right away especially going into the weekend as it is reflecting negatively on both City SC and the City of Lake Elsinore. I hope we can connect really quickly so that the families don't get caught in the middle of this as I am bombarded with concerned Elsinore families all day and there is a storm of confusion. We also just received an email from Kelly (ccd Justin Harding & Attorney firm) which comes across as EVYSL speaking on behalf of the City of Lake Elsinore dictating/revoking field allocation and facility use which we would like to clarify too. Thank you ahead of time for this and hope we can talk tomorrow. My number is if that is needed at all in the meantime. Thank you Beau, Aaron Kiely Executive Director Karen Weebe Accounting Manager e.