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HomeMy WebLinkAbout01-12-2005 PSAC MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JANUARY 12, 2005 ************************************************************* CALL TO ORDER Chairman Uhlry called the Public Safety Advisory Commission Meeting to order at 6:03 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, LEWIS, UHLRY ABSENT: COMMISSIONERS: KNIGHT Also present were: City Manager Watenpaugh, Assistant City Manager Best, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Chief of Police Fetherolf and Clerk of the Board Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Arnold. PUBLIC COMMENTS "'----- - None. CONSENT ITEMS MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR WITH CORRECTIONS TO THE MINUTES. Agenda Item No. Page_Of_ _ Page Two - Public Safety Advisory Commission Minutes - January 12, 2005 1. The following Minutes were approved with corrections: A. Public Safety Advisory Commission Meeting - November 10,2004. BUSINESS ITEMS 21. Public Safety Advisory Commission Brochure Update. Information/Communications Manager Dennis gave an overview of the item. He indicated that he had provided a copy of the most recent revised draft of the brochure. He indicated that the cost was a little over $3,000 for the printing of 7,000 brochures. Commissioner Hewison suggested that the Commission should not move forward with the brochure until the web page was up and running. Information/Communication Manager Dennis indicated that he had given a copy of the draft web site to the Commission. He indicated that the web site had been developed in tandem with the brochure; and the page could be made live quickly, so the development of the webpage was not delayed. He noted that the brochure helped drive people back to the webpage. Vice Chairman Lewis indicated that after careful review of the brochure there was a lot of information the Commission was not making available to residents. He suggested putting in the address for shelters, assistances, etc. Mr. Dennis indicated that the intent of this brochure was to raise awareness that there was a Commission. He indicated that there would be links on the webpage. City Manager Watenpaugh suggested adding the State Emergency Management System (SEMS) to the brochure. Police Chief Fetherolf indicated that he believed that this brochure was to introduce the Commission to the community and the issues that were being brought up would be for another brochure. Vice Chairman Lewis indicated that his concern was that the total budget was $10,000 per year and 40% was being used toward an introductory guide which really served no purpose in the event of an emergency. Commissioner Arnold indicated that this might not be the appropriate brochure for information regarding HAM operators, Hazmat, FEMA, etc. Commissioner Hewison indicated that he was going to Agenda Item No. Page_Of_ _ Page Three - Public Safety Advisory Commission Minutes - January 12, 2005 suggest in his Commissioner comments that the Commission review the Disaster Preparedness and Emergency Response Program as an agenda item. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE STAFF RECOMMENDATIONS AND FORWARD THE BROCHURE TO CITY COUNCIL AS PREPARED, TAKING NOTE OF THE NEED TO COINCIDE WITH THE DEVELOPMENT OF THE WEB SITE AND NOTE THE WORDING RELATIVE TO THE FORMATION OF THE COMMISSION. 22. Supplemental Engineering and Economic Feasibility Report for Rehabilitation of Boat Launch Facility. Lake & Aquatic Resources Director Kilroy gave an overview of the item. He indicated that the facility was built in the late 1960's and was in need of rehabilitation. He indicated that in 2002 the City prepared a Feasibility Report and applied for grant funding from the California Department of Boating & Waterways; and the City secured funding in the amount of$3 million, but the total project cost at that point was estimated at $3.9 million and it only dealt with the boat launch facility at the site. He indicated that the peninsula went out about 1,000 feet. He indicated that at an elevation of about 1,240 feet the peninsula could be a potential hazard to wayward waders and adjacent to the peninsula was a deep boating channel. He indicated that the Commission had recommended four different alternatives for further analysis by Noble Consultants. He described all four alternatives and their costs. He indicated that the City would be responsible for anything over the $3 million grant. He indicated that Noble Consultants had recommended Alternative Plan 2. Commissioner Arnold indicated that as he reviewed the staff report he could not locate the cost of fill that had to be imported. Chairman Uhlry explained that dirt could not be imported into the Lake or Lake bed or back bay. He indicated that it would change the retention of the Lake. Mr. Kilroy Agenda Item No. Page_Of_ _ Page Four - Public Safety Advisory Commission Minutes - January 12,2005 indicated that there would be no importation of fill, he referred to page 6 of 14. He indicated that the analysis and economic numbers in the reports were based on dredging of material on site. Commissioner Arnold indicated that the figures indicated that there was not sufficient dredge material. Mr. Kilroy indicated that a little would be taken out of the marina. Commissioner Arnold requested clarification that it would remove a portion of the peninsula and use it for fill material and then there would be dredging deeper in the Lake. Mr. Kilroy explained that the marina would be enlarged for dredge material. He indicated that there was no attempt to enlarge the arena, but it would happen as a result of getting dredge material. Commissioner Hewison indicated that the original proposal was for $7.5 million to $7.6 million and the Commission requested that staff review the proposal and try to get to $5 million. He inquired if the new proposal had removed any safety issues to get the dollar amount reduced. Mr. Kilroy indicated that there was nothing removed in terms of safety. Commissioner Hewison requested input from Mr. Kilroy. Mr. Kilroy indicated that he liked Alternative 2, because it provided additional dock space. Commissioner Hewison indicated that he did not understand the adjusted construction cost, which was 1/3rd and then there was an arbitrary calculation of 40% of the construction cost for nonconstruction cost. Commissioner Hewison commented that he did not need a response at that time. Chairman Uhlry indicated that he believed Commissioner Hewison was asking for a breakdown on the 30% nonconstruction cost. Mr. Kilroy indicated that the nonconstruction cost included an Engineer, an inspection by an engineer, and permitting from different Resource Agencies the City was required to go through. He indicated there was also an escalation factor that was put into the nonconstruction cost, because there was a lapse time when the Feasibility Report went in. Mr. Kilroy indicated that he could provide the Commission with a breakdown. Agenda Item No. _ Page Five - Public Safety Advisory Commission Minutes - January 12, 2005 Commissioner Arnold questioned if it was City policy to require bonding. Mr. Kilroy confirmed that that was a requirement. Vice Chairman Lewis inquired if the desired lake level was 1,240 feet. Lake & Aquatic Resources Director Kilroy indicated that the desired lake level was a range and that could not be controlled at this time. He indicated that the boat launch would operate from 1,230 feet to 1,255 feet elevation. Vice Chairman Lewis inquired about the average depth of the Lake at 1,240 feet. Mr. Kilroy indicated it might be about 14 feet. Commissioner Hewison indicated that the Concessionaire was looking to improve the marina campground area and questioned if it was possible to have them to provide some funding for the project. City Manager Watenpaugh indicated that the Concessionaire was contemplating the idea to invest almost $17 million in improving the campground. Chairman Uhlry indicated that he was concerned that if a berm of any type was put underwater, the City would be creating a potential fall hazard for another potential drowning. He indicated that if it was above water it would be visible. Mr. Kilroy indicated that instead of the berm remaining level as the peninsula remained level as it headed out 1,000 feet the berm would have a gradual fall. Chairman Uhlry advised that he was not in favor of berms underwater or potentially underwater, because it was creating another hazard. Mr. Kilroy indicated that a riprap rock berm was difficult to walk on. Chairman Uhlry inquired if the pieces of concrete by (what he calls) the Marina jetty, where people had drowned, would be removed. Mr. Kilroy indicated that it would be completely demolshed. City Manager Watenpaugh advised that there had been no drownings in that area. He indicated that the drownings did not take place in one area; they took place in a variety of different places along the peninsula. He indicated that there was armament along the eastside of the peninsula. City Manager Watenpaugh indicated again that no drownings had taken place in that area. Agenda Item No. Page_Of_ _ Page Six - Public Safety Advisory Commission Minutes - January 12, 2005 Commissioner Hewison inquired about the term of the project. Mr. Kilroy commented that it was estimated for 18 months. Chairman Uhlry entertained a motion to recommend Alternate Plan 2 for recommendation to the City Council. Commissioner Hewison inquired if that motion would include the answer to the questions the Commission had. Chairman Uhlry commented that he thought the Commission had received clarification on the issues raised by the Commission. City Manager Watenpaugh commented that Commissioner Hewison had addressed some funding issues in the timing process. Chairman Uhlry indicated that as an Advisory Commission to the Council he did not feel the Commission had control over funding issues. He indicated that he felt their responsibility was to review the project and find the feasible one from a safety issue. He indicated that it was the Council responsibility to figure out how and when those dollars would be available. Commissioner Hewison indicated that he did not feel the Commission role was just to send things up to Council. MOVED BY HEWISON, SECONDED BY LEWIS AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE STAFF RECOMMENDATION AND FORWARD TO CITY COUNCIL THE NOBLE CONSULTANTS ALTERNATIVE 2 AND THAT THE RECOMMENDATION DULY NOTE THAT THE COST WAS BEING REDUCED FROM THE ORIGINAL INDICATION AND PUBLIC SAFETY HAD NOT BEEN COMPROMISED IN ACHIEVING THAT COST SAVINGS, FURTHER THE COMMISSION DISCUSSED AT SOME LENGTH THE PROPOSED COST, AND THERE ARE STILL DETAILS TO BE RESOLVED RELATIVE TO THE CONSTRUCTION AND NONCONSTRUCTION COSTS THAT SHOULD BE RESOLVED BY STAFF WITH NOBLE CONSULTANTS IN CONCLUDING THE PROJECT. City Manager Watenpaugh indicated that staff hoped that the Chairman or a representative of the Commission would be present when this item was presented to the Council. Agenda Item No. Page_Of_ _ Page Seven - Public Safety Advisory Commission Minutes - January 12, 2005 23. Professional Services Agreement for Aquatic Safety Assessment of Lake Elsinore. Lake & Aquatic Resources Director Kilroy gave an overview of the item. He indicated that at the discretion of the Commission he went back and tried to seek a consultant with more experience in natural public beaches, policies and signage. He indicated that he reviewed the resumes of three additional consultants. He noted that it was difficult to find an aquatic safety expert that met all of the needs. He also noted that most people who were aquatic safety experts came from a lifeguard background. He indicated that he would recommend Mr. Tom Griffith, Aquatic Safety Research Group LLC. He was chosen due to his formal education, experience, research, authorship, and expert witness testimony and acceptance by judges in the field of aquatic safety. He indicated that he was impressed by a book written by Mr. Griffith, title "Better Beaches". He commented on some of the chapters in the book and how they related to issues involving the Lake. He indicated that he would recommend that the Commission approve Mr. Griffith as the consultant to conduct the Lake Safety Assessment. Commissioner Arnold commented on page 11 of 38 regarding the mediation process and the fact that a dispute could still remain and result in litigation between the parties. City Manager Watenpaugh indicated that the contract in the staff report was a standard contract from the City Attorney. He advised that City Attorney Leibold and her office dictated what went into the contracts. City Manager Watenpaugh noted that the signature page of the contract should only read: City Manager. Commissioner Hewison indicated the cover memo nor the consultant proposal indicated deliverables. Mr. Kilroy indicated that he could change Task G from a task to a deliverable. Mr. Kilroy noted that in item 2 there was wording regarding a deliverable time frame for reports. Commissioner Hewison indicated that the proposal did not mention preparing a report and Mr. Griffith was only recommending 3 effectively 1 day trips to California; and he questioned the lengthy time line of 360 days. He suggested shortening the timeline. City Manager Watenpaugh indicated that paragraph Agenda Item No. Page_Of_ _ Page Eight - Public Safety Advisory Commission Minutes - January 12, 2005 2 addressed what he would do, but did not address deliverables. He indicated that staff could change the scope of work and add the deliverables. Mr. Kilroy indicated that he might be able to complete the work sooner. Commissioner Hewison indicated that 180 days was a long time and suggested shortening the timeframe. Chairman Uhlry deferred to Mr. Kilroy regarding his thoughts on the timeframe. Mr. Kilroy indicated that Mr. Griffith might be able to address it within 90 days it might put more pressure on him. He indicated that this issue was not discussed with Mr. Griffith and noted that he had other work as well. Commissioner Arnold indicated that the staff report did mention Mr. Griffith producing an administrative draft report, but it did not give a time frame. Chairman Uhlry indicated that he did not want to see a rush report due to a short timeframe. Chairman Uhlry suggested speeding up the draft report. Police Chief Fetherolf suggested contacting Mr. Griffith to see ifhe was able to adhere to those time frames suggested by the Commission. Commissioner Hewison indicated that there was nothing indicating that Mr. Griffith completed a lake survey. Mr. Kilroy indicated that all the candidates had similar backgrounds. He indicated that Mr. Griffith had taking all of his education, his experience, and a trained eye to review all the issues that were important to Lake Elsinore. Chairman Uhlry indicated that Mr. Griffith was extremely qualified to look at the issues on the our lake. MOVED BY ARNOLD, SECONDED BY LEWIS AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECOMMEND TO COUNCIL THE APPROVAL OF STAFF RECOMMENDATION WITH THE PROVISION THAT STAFF ESTABLISH TIMELINES WITH THE CONSULTANT REGARDING THE DELIVERABLES. 24. Election of Officers. Chairman Uhlry gave an overview of the item. COMMISSIONER LEWIS NOMINATED COMMISSIONER HEWISON FOR CHAIRMAN. Agenda Item No. Page_Of_ _ Page Nine - Public Safety Advisory Commission Minutes - January 12, 2005 COMMISSIONER HEWISON DECLINED THE POSITION OF CHAIRMAN. COMMISSIONER HEWISON NOMINATED COMMISSIONER LEWIS FOR CHAIRMAN. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO SELECT COMMISSIONER LEWIS FOR CHAIRMAN. COMMISSIONER LEWIS ACCEPTED THE POSITION OF CHAIRMAN. COMMISSIONER UHLRY NOMINATED COMMISSIONER ARNOLD FOR VICE CHAIRMAN. MOVED BY UHLRY, SECONDED BY HEWISON AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO SELECT COMMISSIONER ARNOLD FOR VICE CHAIRMAN. CITY MANAGER COMMENTS City Manager Watenpaugh commented that this was his last meeting and it was great working with the Commission. COMMISSIONERS COMMENTS Commissioner Hewison congratulated City Manager Watenpaugh on his retirement and congratulated Assistant City Manager Best on her new position with the City of Calexico. He also congratulated the new Chairman and Vice Chairman of the Commission. He requested staff reply to his September 29th memo regarding the Tuscany Hills traffic issues. He commented that he would like more feed back or involvement with Public Works. He indicated that the Public Works Manager was heading up the Disaster Preparedness. He indicated that the Murrieta Public Safety Committee regularly addressed school safety issues. He noted it was not on school property, but on the approaching roads. He Agenda Item No. Page_Of_ _ Page Ten - Public Safety Advisory Commission Minutes - January 12, 2005 suggested an updated memorandum on a regular basis that listed grants applied for during 2004 which were relative to public safety. He commented on the December Social Services Connection meeting hosted by former Mayor Buckley. He indicated that the Red Cross was interested in a Lake Elsinore base. Vice Chairman Arnold had no comments. Commissioner Uhlry commented on the Citizen's patrol. Chairman Lewis congratulated City Manager Watenpaugh and Assistant City Manager Best. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 8:10 P ~M.~... .. /~. (P. c /-.~~ . . DANIEL UHLRY, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, " f/) ~ cIV'kiy, CLERK OF THE BOARD A~:Q .~~ VICKI KA AD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, FEBRUARY 09, 2005 ************************************************************* CALL TO ORDER Chairman Lewis called the Public Safety Advisory Commission Meeting to order at 6:02 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, LEWIS ABSENT: COMMISSIONERS: UHLRY Also present were: City Manager Brady, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Police Lieutenant Koepp and Clerk of the Board Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Knight. PUBLIC COMMENTS Vice Chairman Arnold commended staff on the PSAC website. CONSENT ITEMS MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR WITH CORRECTIONS TO THE MINUTES. - Page Two - Public Safety Advisory Commission Minutes - February 9, 2005 1. The following Minutes were approved with corrections: A. Public Safety Advisory Commission Meeting - December 8,2004. B. Public Safety Advisory Commission Meeting - January 12,2005. BUSINESS ITEMS 21. Council Action on PSAC Recommendations - January 25th Council Meeting. Information/Communications Manager Dennis gave an overview of the item. He indicated that any recommendation the Commission sent to Council would come back to the Commission on the agenda as to the action Council had taken on the recommendation. Commissioner Hewison thanked staff for the update. He indicated that two of the items were ongoing items and suggested that staff continue to give an update on those particular items. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. 22. Goals and Obiectives 2005. City Manager Brady gave an overview of the item. Chairman Lewis indicated that there should be a representative from each of the emergency services at the PSAC Meetings. He also indicated that he had created a draft of a Mission Statement for the PSAC. He suggested feed back on the draft from the Commission. He explained that he had spoken with Information/Communications Manager Dennis and requested a calendar be created to address issues each month related to activities that would be taking place. He suggested making the calendar available to the -Page Three - Public Safety Advisory Commission Minutes - February 9, 2005 cItIzens. He noted that he was primarily interested in youth safety. He indicated that there were safety issues that needed to be addressed regarding the motocross track. Commissioner Hewison echoed Chairman Lewis comments regarding creation of a calendar. Vice Chairman Arnold questioned if there was a disaster preparedness plan in place. City Manager Brady confirmed. Mr. Brady also indicated that the required drills were conducted. Commissioner Hewison inquired if the PSAC Brochure had been distributed. Mr. Dennis indicated that it had been printed, but not widely distributed, although it had been available at City Hall. Lieutenant Koepp indicated that within the last two months there was a regional earthquake drill involving all the local school districts, the Sheriffs Department and partial City staff. He explained that it followed the State Emergency Management System guidelines. Commissioner Knight reminded everyone that the School District and the City were two separate entities. He suggested not waiting until later on in the year for Fire Department personnel to be present at meetings due to mud slides and summer fires. Commissioner Hewison indicated that his focus was information and not to double check professionals in their line of work. He further indicated that the more information was provided to the citizens, the more comfortable they would feel. MOVED BY ARNOLD, SECONDED BY HEWISON AND CARRIED BY A UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE PLACEMENT OF LAKE AND AQUATIC SAFETY ON THE MARCH AGENDA AND FIREWORKS SAFETY ON THE JUNE CALENDAR. - Page Four - Public Safety Advisory Commission Minutes - February 9, 2005 23. PSAC Task Area Assignments. Information/Communications Manager Dennis gave an overview of the item. He indicated that he was able to create four categories for the Commission to review. Vice Chairman Arnold requested clarification regarding the extent of input and involvement in the process with grants and funding. Mr. Dennis explained that the Commission had the oversight of all safety activities of the City within the City's control and City Council policy. He indicated that the PSAC was an umbrella of staff involvement in safety issues. Vice Chairman Arnold suggested that it was the Commission's responsibility to issue a report to the Council on ongoing safety issues. He indicated that it was the Commission's responsibility to be the eyes and ears of the Council. Chairman Lewis indicated that the Commission needed to be made aware of safety issues that staff was already involved in. Commissioner Hewison indicated that he understood the report to mean that the Commission would allocate some areas of responsibility amongst the Commission members themselves. City Manager Brady clarified that the Commission was satisfied with the categories listed in the staff report. Vice Chairman Arnold indicated that he would be interested in Grants/ Disaster Preparedness. Commissioner Knight indicated that he would be interested in Disaster Preparedness. Chairman Lewis indicated that he would be interested in Outreach/Education and Disaster Preparedness/ Safety Assessment. - Page Five - Public Safety Advisory Commission Minutes - February 9, 2005 Commissioner Hewison indicated that he would be interested in Citizen's Action Patrol; and suggested leaving 3 of the 4 task areas open for Commissioner Uhlry. MOVED BY HEWISON, SECONDED BY ARNOLD WITH A UNANIMOUS VOTE OF THOSE PRESENT FOR THE COMMISSION TO ALLOCATE RESPONSIBILITY TO THE FOUR KEY TASKS, COMMISSIONER UHLRY WILL REVIEW THE TASK AREAS AND EXPRESS HIS WISHES; AND THE COMMISSION WILL DECIDE ON THIS AT THE MARCH, 2005 MEETING. 24. PSAC Web Site Demonstration. Information/Communications Manager Dennis gave an overview of the item. He indicated that it was on the web site, but it was also in a testing phase. He indicated that there was an interactive online form for citizens. He commented on the different links for the web site. Vice Chairman Arnold commended Mr. Dennis on the web site. MOVED BY ARNOLD, SECONDED BY KNIGHT AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. EXECUTIVE DIRECTOR COMMENTS No comments. COMMISSIONERS COMMENTS Vice Chairman Arnold had no comments. Commissioner Hewison reminded City Manager Brady of items that the Commission had requested from staff; and the Commission had not received a report on those particular items. - Page Six- Public Safety Advisory Commission Minutes - February 9, 2005 Vice Chairman Arnold suggested an Action Item List to inform staff and the Commission on items that needed a response from staff. City Manager Brady requested that if there was an action item that it would be clearly indicated in the minutes of the meeting. Chairman Lewis gave some background about himself to the Commission. He indicated that his goal was to make a difference in the lives of others. He thanked staff for their help. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COM ADJOURNED AT 7:30 P.M. MICHAE LEWIS, CHAIRMAN PUBLI SAFETY ADVISORY COMMISSION Res~9fullY submitted, / i/ ~ i j/ / .. . ~ ~d/4~~ / // iREDERlCK !, DEPUTY CLERK OF THE BOARD A2f~b VICKI KASAD, CMC, CLERK OF THE BOARD/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, MARCH 09, 2005 ************************************************************* CALL TO ORDER Chairman Lewis called the Public Safety Advisory Commission Meeting to order at 6:02 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, LEWIS ABSENT: COMMISSIONERS: UHLRY Also present were: City Manager Brady, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Police Lieutenant Koepp and Clerk of the Board Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Vice Chairman Arnold. PUBLIC COMMENTS None. CONSENT ITEMS None. -Page Two - Public Safety Advisory Commission Minutes - March 9, 2005 BUSINESS ITEMS 21. Lake Elsinore Management Proiect: Operational Review. City Manager Brady gave an overview of the item. He deferred to Lake & Aquatic Resources Director Kilroy. Mr. Kilroy indicated that this review was also presented to the Council at the previous Council Meeting. He indicated that this season the Lake had received the 5th highest volume the past 75 years from the San Jacinto River. He noted the Lake elevation increase from the 2004 storm season to the 2005 storm season. He also noted that there had been a 20' increase in the Lake between the seasons. He indicated that since 1928 the desire of the community was to try and stabilize the Lake at a minimum of 1240' elevation. He noted that the Lake went dry for the first time in the early 1950's and remained dry or very low for a 10 to 15 year period. He indicated that the Lake flooded in the late 1980's. He explained that the community later worked out a plan to control the peaks and valleys through a lake stabilization plan known as the Lake Elsinore Management Project. He indicated the goal was to reduce evaporation loss, reduce flood damage, improve water quality, enhance habitat as well as recreation opportunities. He indicated that the Lake Elsinore Management Authority (LEMA) was then created to manage the stabilization project. Mr. Kilroy explained the schematics of LEMA. Lake & Aquatic Resources Director Kilroy gave some background on efforts by the City to ensure Flood Preparedness. He indicated that the City had responded to the possible threat of flooding by surveying shoreline properties within the City limits along the Lake. He explained that staff had sandbagged five of the homes. He commented that one property owner declined. He explained that the City was working with other agencies coordinated by the Riverside County Fire Department Office of Emergency Services. Vice Chairman Arnold inquired if there had been studies regarding faults in the area. Lake & Aquatic Resources Director Kilroy confirmed and noted that there was a considerable number of faults in the Lake Elsinore area. - Page Three - Public Safety Advisory Commission Minutes - March 9, 2005 Vice Chairman Arnold questioned if there were building code restrictions regarding the pad level of homes. Mr. Kilroy explained that the City had recently established a height of 1267' for homes. Commissioner Hewison questioned the possible damage that could occur if the Lake received another 3 or 4 inches of rain. Mr. Kilroy explained that he could not calculate how inches of rain fall translate into Lake rising and the damage it would cause. Commissioner Knight inquired if the weir was manually operated. Mr. Kilroy explained that all the flood control structures were preset and on automatic power. Chairman Lewis questioned the evaporation of 9,000 gallons per minute; since the Lake received so much water. Mr. Kilroy explained that the volume increased but the evaporation amount per minute should not Increase. Chairman Lewis questioned the settlements in the water from Canyon Lake. Mr. Kilroy explained that Canyon Lake had an unusual ecology of bacteria in their Lake, but it was not necessarily harmful to humans. MOVED BY KNIGHT, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. Commissioner Knight commended Mr. Kilroy on the previous presentation and indicated that the presentation should be seen by all the citizens of Lake Elsinore. 22. Public Information: Lake Management Education. City Manager Brady gave an overview of the item. Mr. Brady deferred to Information/Communications Manager Dennis. Mr. Dennis indicated that the City had proactive and reactive steps for public education in place. He - Page Four - Public Safety Advisory Commission Minutes - March 9, 2005 indicated that he and Greg Morrison had co-written an editorial designed to explain the operation of the Lake. He indicated that staff had planned to also put brochures online. He indicated that if there was a real time situation regarding flooding, staff would place an ad in the local paper and reproduce the illustration provided to the Commission and include any warnings, safety, and contact information. He indicated that staff would be shooting some video for documentation and analysis. Chairman Lewis inquired if staff had direct contact with local news media and Los Angeles news media. Mr. Dennis explained that staff maintained an updated media list, but he did not have direct rapport with the media. MOVED BY ARNOLD, SECONDED BY HEWISON AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. 23. Status Report: Task Tracking. City Manager Brady gave an overview of the item. He indicated that Information/ Communication Manager Dennis had put a list of the tasks together and it was included in the staff report provided to the Commission. City Manager Brady deferred to Mr. Dennis. Information/Communications Manager Dennis indicated that the tracking sheet would assist staff and the Commission on the status of ongoing issues as well as issues that were resolved. MOVED BY KNIGHT, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. Lieutenant Koepp commented that Police Chief Fetherolf was attending an awards ceremony. He indicated that there were a number of Officers from the Lake Elsinore Police Department that were receiving awards. - Page Five - Public Safety Advisory Commission Minutes - March 9, 2005 CITY MANAGER COMMENTS City Manager Brady commended Information/Communications Manager Dennis and Lake & Aquatic Resources Director Kilroy on the outstanding work they had being doing in regards to the Lake. He also commended the Public Works Department for their efforts during the storm season. COMMISSIONERS COMMENTS Commissioner Knight thanked staff for resolving an issue with a sign posting near the local High School. Commissioner Hewison requested an update on a possible Ordinance for the Lake. City Manager Brady explained that it was being reviewed and the item would be brought back to the Commission. Vice Chairman Arnold commented that he appreciated the presentation. He commented that KCAL news had aired an expose', which indicated that there were residences that placed up to 33 sex offenders in a single dwelling in the middle of a residential neighborhood within walking distance of public schools. Lieutenant Koepp indicated that he was not aware if there was such a situation in Lake Elsinore. He indicated that sex offenders were required to register in the City in which they resided. He further indicated that if the same address was used by numerous sex offenders, it would be flagged. Chairman Lewis requested that each Commissioner select five issues they were concerned with and following each meeting the Chair and Vice Chair would meet and they would be adding five new topics to the Business Items each month. He informed City Manager Brady that he had repeatedly requested in the past that the PSAC be made aware of any ongoing and upcoming events that could have some area of danger. He indicated that it had come to his attention that California Skier was in the process of working out arrangements with the City or Lake Management to teach water skiing. He requested those events come before PSAC. He suggested a scheduled time for the Chair and Vice Chair to meet with - Page Six - Public Safety Advisory Commission Minutes - March 9, 2005 Information/Communications Manager Dennis to discuss the next months meeting. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:08 P.M. MICHAE LEWIS, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respec~f"Il~UbmJittet / // // i,/~/6d~Z' / FttEDERICK RA ,~PUTY CLERK OF THE BOARD AT EST: VI~KI ~C' CLERK OF THE BOARDI HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, JUNE 8, 2005 ************************************************************* CALL TO ORDER Chairman Lewis called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, LEWIS ABSENT: COMMISSIONERS: VACANT Also present were: City Manager Brady, Police Chief Fetherolf, Fire Chief Gallegos, Information/Communications Manager Dennis, Office Specialist I Soto and Deputy City Clerk Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Information/Communications Manager Dennis. PUBLIC COMMENTS None. CONSENT ITEMS None. Agenda Item No. Page_Of_ _Page Two - Public Safety Advisory Commission Minutes - June 8, 2005 BUSINESS ITEMS 21. Police Enforcement - Stricter Ordinance for Home Parties. City Manager Brady gave an overview of the item. City Manager Brady then deferred to Information/Communications Manager Dennis who gave a more in-depth overview of the item researched by the City Attorney's office. Vice Chairman Arnold inquired whether Police Chief Fetherolf and City Attorney Leibold were working together in a joint effort to devise stricter ordinances pertaining to this issue. Police Chief Fetherolf responded that he had been in contact with the City Attorney's office numerous times in regards to researching comprehensive items pertaining to this issue. Commissioner Hewison commented that he pulled the City's Ordinance pertaining to the issue being addressed and compared it to neighboring cities. Police Chief Fetherolf responded that forward language used in an Ordinance was a better way to write an Ordinance since it established the intent of the legislative body. He noted it would provide support to the Police Department when trying to enforce an issue. Chairman Lewis suggested that residents in the community video tape incidents if possible. Police Chief Fetherolf remarked that video taped incidents would provide probable cause for the District Attorney to initiate for the prosecution of the case. Chairman Lewis allowed time for public comment. Dennis Sickle, 33445 Megan Court, commented about the safety for residents of his neighborhood and the type of activity that continued to transpire at a residence in his neighborhood. Agenda Item No. Page_Of_ _Page Three - Public Safety Advisory Commission Minutes - June 8, 2005 Chairman Lewis commented that Dennis Sickle was one of the two applicants for the Public Safety Advisory Commission. MOVED BY LEWIS, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. 22. Baby Safe Haven Program. Chairman Lewis indicated that the program gave birth mothers the ability to take their child to a Hospital, Police Station or Fire Station to be cared for properly, with a no questions asked policy. City Manager Brady commented that the Program was already something local Fire Stations were a part of. City Manager Brady deferred to Fire Chief Gallegos. Fire Chief Gallegos gave an overview of the Program and how it functioned. Fire Chief Gallegos reiterated that the Baby Safe Haven Program provided the opportunity for a birth mother to come to a fire station or emergency room and present a new born baby. A primary survey to establish whether there had been neglect or abuse would be conducted. Information would then be gathered from the individual and a packet of information would be given which contained two wrist bands. The wrist bands were identified with numbers and no names, those numbers coincide with each other. One of the wrist bands would be placed on the infant's ankle and the other on the mother's wrist. This would be used as a tracking number, within 14 days of the dropping off the infant the mother could come back and reclaim the infant if they should decide to change their mind. Once the infant was deemed okay, the child would be transported to the hospital. Child Protective Services would provide a home for the infant for 14 days in case the mother should decide to come back. He commented that there were Program stickers on every dumpster in Spanish and English. MOVED BY HEWISON, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT Agenda Item No. Page_Of_ _Page Four - Public Safety Advisory Commission Minutes - June 8,2005 23. Ouarterly Meetings at Cultural Center with Department Heads. Chairman Lewis gave an overview of the item. He suggested that the Public Safety Advisory Commission Meetings be moved to a quarterly meeting with the possibility of two study sessions throughout the month. Chairman Lewis indicated that the commission would like to have Department Heads and anyone involved in departments that might have safety issues present at that quarterly meeting. City Manager Brady commented that it would be adequate for the Commission to conduct quarterly meetings. MOVED BY ARNOLD, MOTION DIED DUE TO LACK OF A SECOND. Chairman Lewis expressed difficulty with making a decision on this item since his term expired at the end of the month. Vice Chairman Arnold suggested tabling the item. Commissioner Knight added that the quarterly meetings were a great idea, but there had not been enough research conducted to make a decision at this time. Commissioner Hewison expressed his concerns with making such a decision without a full Commission. City Manager Brady suggested making a decision once the Public Safety Advisory Commission had a full body. He also clarified that the deadline for the Public Safety Advisory Commission applications was July 1 st. Commissioner Hewison commented that if they had any new members in July, he would be reluctant that they vote on this particular item for their first ever meeting. MOVED BY ARNOLD, SECONDED BY HEWISON AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO TABLE ITEMS NO. 23 & NO. 24. Agenda Item No. Page_Of_ Page Five - Public Safety Advisory Commission Minutes - June 8, 2005 24.Bi-Weekly Study Sessions at Police Station THIS ITEM WAS CONSIDERED WITH ITEM NO. 23 AND BOTH ITEMS WERE MOVED TO BE TABLED. CITY MANAGER COMMENTS City Manager Brady commented on an e-mail that was received regarding parking in front of or adjacent to fire hydrants. He wanted to inform the Commission that the law stated that the curb did not need to be painted red, however you must be a certain footage away from the hydrant. City Manager Brady also invited the Commission to the EDC luncheon that would be focusing on Public Safety. City Manager Brady introduced and welcomed Office Specialist I Soto to the Commissioners. City Manager Brady commented that there was now a mail slot available to the Commissioners located in the City Clerk's Office. City Manager Brady added that he would like to make the residents aware that there was a Resolution at the June 14, 2005 Council Meeting to paint the Grandview A venue curb red or put signs up that there was no parking along that side. He indicated that it would help the Police Department enforce that there was no parking in that area. City Manager Brady thanked Chairman Lewis for his service on the Commission. COMMISSIONERS COMMENTS Commissioner Knight commented on the departure of Vicki Kasad and that she would be missed. Commissioner Hewison thanked City Manager Brady for the 25 mph signs, and that they had been well received. Agenda Item No. Page_Of_ Page Six - Public Safety Advisory Commission Minutes - June 8, 200S Chairman Lewis addressed his goals for the Commission going forward. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COM ADJOURNED AT 6:SSYM.-,,- ------- ETING WAS -- MICHAEL L WIS, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, JUaLl!1 Wu MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~c' CITY OF LA Y, DEPUTY CITY CLERK E ELSINORE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, AUGUST 10,2005 ************************************************************* CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mrs. Cindy Hewison. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: City Manager Brady, Sergeant Sharp, Lake & Aquatic Resources Director Kilroy, Office Specialist I Soto and Deputy City Clerk Ray. REORGANIZATION OF OFFICERS Deputy City Clerk Ray assumed the chair and opened up the nominations for Chairman. MOVED BY KNIGHT, SECONDED BY HEWISON TO NOMINATE COMMISSIONER HEWISON FOR CHAIRMAN. MOVED BY KNIGHT, SECONDED BY HEWISON TO CLOSE THE NOMINATION FOR CHAIRMAN. Agenda Item No. Page_Of_ Page Two - Public Safety Advisory Commission Minutes - August 10,2005 DEPUTY CITY CLERK RAY CALLED FOR A ROLL CALL VOTE WITH THE RESULTS AS FOLLOWS: VICE CHAIRMAN ARNOLD VOTED FOR COMMISSIONER HEWISON. COMMISSIONER HEWISON VOTED FOR COMMISSIONER HEWISON. COMMISSIONER KNIGHT VOTED FOR COMMISSIONER HEWISON. COMMISSIONER SUND VOTED FOR COMMISSIONER HEWISON. COMMISSIONER ZANELLI VOTED FOR COMMISSIONER HEWISON. COMMISSIONER HEWISON ACCEPTED THE POSITION OF CHAIRMAN. Chairman Hewison assumed the chair and opened up the nominations for Vice Chairman. MOVED BY ZANELLI, SECONDED BY KNIGHT TO NOMINATE COMMISSIONER KNIGHT FOR VICE CHAIRMAN. MOVED BY ZANELLI, SECONDED BY KNIGHT TO CLOSE THE NOMINATION FOR VICE CHAIRMAN. DEPUTY CITY CLERK RAY CALLD FOR A ROLL CALL VOTE WITH THE RESULTS AS FOLLOWS: COMMISSIONER ARNOLD VOTED FOR COMMISSIONER KNIGHT. CHAIRMAN HEWISON VOTED FOR COMMISSIONER KNIGHT. Agenda Item No. Page_Of_ Page Three - Public Safety Advisory Commission Minutes - August 10, 2005 COMMISSIONER KNIGHT VOTED FOR COMMISSIONER KNIGHT. COMMISSIONER SUND VOTED FOR COMMISSIONER KNIGHT. COMMISSIONER ZANELLI VOTED FOR COMMISSIONER KNIGHT. COMMISSIONER KNIGHT ACCEPTED THE POSITION OF VICE CHAIRMAN. PUBLIC COMMENTS Cindy Hewison, 35 Villa Valtelena, commented that she would like a stop sign placed at the comer of Summerhill and Via Scenica in Tuscany Hills. She mentioned a study previously conducted that indicated that the location had a blind curve where a stop sign could not be placed. She commented on the traffic and population of the area and stressed the need for a stop sign or traffic signal for that location, and asked that consideration be taken into looking into the item. Chairman Hewison deferred to City Manager Brady for direction. City Manager Brady indicated that he would speak to the Traffic Engineer and bring a report back to the City Council. CONSENT CALENDAR 1. Minutes. a. June 8, 2005 MOVED BY ARNOLD, SECONDED BY ZANELLI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. Agenda Item No. Page_Of_ Page Four - Public Safety Advisory Commission Minutes - August 10, 2005 BUSINESS ITEMS 21. Lake Elsinore Recreational Aquatic Safety Assessment Final Draft. Chairman Hewison deferred to City Manager Brady to introduce the item. City Manager Brady deferred to Lake & Aquatic Resources Director Kilroy to give a brief overview of the item. Mr. Kilroy gave a brief overview and description of the item. He noted that there would be a study session held on the item. He further noted concerns with shoreline and aquatic safety. Mr. Kilroy noted that Tom Griffiths was hired by the City Council upon the recommendation of the Public Safety Advisory Commission to address issues of shoreline and aquatic safety. He gave some background on Mr. Griffiths and expressed that Mr. Griffiths was more than qualified to perform the study. He noted several items that Mr. Griffiths was given to perform. He further noted the 4 main areas Mr. Griffiths touched upon; which were practices, policies, personnel and programs. Mr. Kilroy gave a more in-depth overview of the 4 main areas. Commissioner Arnold questioned if City staff had looked at the cost involved to implement some of the suggestions proposed by Mr. Griffiths. Lake & Aquatic Resources Director Kilroy commented that he had not had the opportunity to estimate the total cost to implement the suggestions given by Mr. Griffiths, he suggested that he would wait for the direction of the City Council on what would be prioritized. Commissioner Zanelli noted that he had read the report submitted by Mr. Griffiths and that he was concerned with the liability of the life preserver program that was mentioned. Agenda Item No. Page_Of_ Page Five - Public Safety Advisory Commission Minutes - August 10,2005 Mr. Kilroy stated that the liability of the life preserver program was a good point. He commented that further conversation and legal advice from the City Attorney would help give insight on the matter. Vice Chairman Knight expressed that he was excited about the report and satisfied with the direction that it was going. Commissioner Sund noted that color-coordinated signage was a good idea. Commissioner Arnold inquired if the corrections to the lake brochure, that were previously discussed, had been made. Mr. Kilroy stated that he had started to implement some of the corrections. Chairman Hewison commented that the report prepared by Mr. Griffiths was excellent. He suggested doing a safety assessment every 2 to 3 years. He commented that he would like to prioritize a timeline and cost to implement the suggestions by Mr. Griffiths. MOVED BY KNIGHT, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE THE REPORT. CITY MANAGER COMMENTS City Manager Brady commented that there would be a study session on aquatic safety held August 1 ih, and invited Public Safety Advisory Commissioners to attend. He also noted a joint study session Council had set up with the Planning Commission and Public Safety Advisory Commission on August 30th to discuss goals and objectives. Agenda Item No. Page_Of_ Page Six - Public Safety Advisory Commission Minutes - August 10,2005 He congratulated Chairman Hewison and Vice Chair Knight on their appointments; and welcomed Commissioner Sund and Commissioner Zanelli to the Commission. COMMISSIONERS COMMENTS Vice Chairman Knight welcomed Commissioner Sund and Commissioner Zanelli to the Commission. Commissioner Zanelli expressed his satisfaction to be apart of the Commission and noted that he looked forward to the possibilities the Commission could contribute to the community. Commissioner Arnold welcomed Commissioner Sund and Commissioner Zanelli to the Commission. He also thanked Lake & Aquatic Resources Director Kilroy for his presentation. Commissioner Sund congratulated Chairman Hewison and Vice Chairman Knight on their appointments. Chairman Hewison noted that goals and objectives would be a key issue for the Commission to gain credibility and to work forward positively in the overall interest of the City. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 6:38 P.M. '(1' n~' I , r,^\_ ~~. RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Agenda Item No. Page_Of_ Page Seven - Public Safety Advisory Commission Minutes - August 10, 2005 Respectfully submitted, u/l 'i ~ I' I " " .' ,,/ ' n .\ . . )r),J' (( (\~, v MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~.i!. RAY, DEPUTY CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, SEPTEMBER 14,2005 ************************************************************* CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Lake & Aquatic Resources Director Kilroy. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: City Manager Brady, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis and Office Specialist ISoto. PUBLIC COMMENTS Sally Genco, 15030 Ficus Street, commented that she would like to get a stop sign placed on her street. She stated that she lived down the street from Withrow Elementary. She noted that she had almost been hit, several times, by speeding vehicles. She noted that she had spoken to Traffic Engineer Mackey, who indicated that the City could not put in any speed bumps and that all the signs in the neighborhood were fine. She noted that Mr. Mackey had referred her to attend a PSAC meeting to voice her concerns. Agenda Item No. Page_Of_ Page Two - Public Safety Advisory Commission - September 14,2005 Chairman Hewison inquired if the final response Mr. Mackey had given Mrs. Genco was to attend a PSAC meeting. Mrs. Genco stated that Mr. Mackey referred her to come to the PSAC meeting to voice her concerns and that was the last that she had heard of anything. City Manager Brady inquired on the exact location Mrs. Genco would like the stop sign located. Mrs. Genco indicated the exact location of where she felt the stop sign should be located. Mr. Brady gave an overview of Mr. Mackey's experience and expertise. He stated that if Mr. Mackey had looked and evaluated the site and could not further justify the location of the stop sign, then there may be liability or other concerns to the City. He indicated that he would speak to Mr. Mackey to further inquire on what could be done. Commissioner Zanelli inquired if City Manager Brady could speak to the Police Chief about surveying the area around the elementary school to enforce that people obey the speed limit. Mr. Brady indicated that he would speak to the Police Chief to see what could be done about having officers patrol the area. CONSENT CALENDAR None. BUSINESS ITEMS 21. Lake Inspection Tour follow up tasks. Chairman Hewison deferred to City Manager Brady to introduce the item. Agenda Item No. Page_Of_ Page Three - Public Safety Advisory Commission - September 14,2005 City Manager Brady deferred to Lake & Aquatic Resources Director Kilroy to give a brief overview of the item. Mr. Kilroy gave a brief overview and description of the item. He noted that during the lake inspection tour he had handed out revisions that were made to the daily lake use pass. He further noted the revisions that were made and what he would like to incorporate in the future. Commissioner Knight noted that the revised color version was more attractive than the original black and white brochure. Mr. Kilroy indicated that he received cost estimates. He commented that it was his recommendation to print the brochure in black and white and place it on blue cardstock. He noted the price difference between brochures printed in black and white versus color. Commissioner Arnold inquired if zoning would be shown on the map of the brochure. He further inquired if the zoning would be more distinguished if the zones were identified by color. Mr. Kilroy commented that too much color may appear to be confusing. He suggested using various emblems that were color coded to demonstrate the zoning of the lake. Commissioner Zanelli suggested having an enlarged photo of the brochure available on various beaches around the lake for people to read. He further mentioned providing Spanish versions of the brochure. He said upon speaking with the City Attorney, the City was not obligated to provide the brochure in Spanish. Mr. Kilroy stated that based upon recommendations from the Civil Grand Jury report, the City had moved toward making a Spanish version of the lake use guidelines and regulations. He stated that he would be speaking to the commission regarding the Spanish version at the beginning of the new year. Agenda Item No. Page_Of_ Page Four - Public Safety Advisory Commission - September 14,2005 Commissioner Arnold suggested to draft up both English and Spanish versions of the brochure, and it could be decided upon distribution which brochure the individual would need. Chairman Hewison inquired if "wading only" signs had been posted. Mr. Kilroy indicated that no "wading only" signs had been posted. MOVED BY ZANELLI, SECONDED BY KNIGHT AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE LAKE PASS REVISIONS AS PROPOSED. 22. Set PSAC meeting presentations/dates. Commissioner Zanelli indicated that he would like to cover the item of disaster preparedness as apriority. Commissioner Arnold indicated that he would like to place the item of disaster preparedness as apriority. City Manager Brady indicated that the City had a disaster preparedness training program. He noted that each full-time employee of the City is a part of that plan and program. Mr. Brady suggested having a study session where a disaster preparedness presentation could be done. 23.Revised Goals and Obiectives from ioint study session with City Council (8/30/05). Chairman Hewison gave an overview of the revised goals and objectives. After open discussion among the commissioners, Mr. Hewison indicated the areas of goals and objectives that would be covered and the commissioners that would cover them. Agenda Item No. Page_Of_ Page Five - Public Safety Advisory Commission - September 14,2005 Mr. Hewison indicated that the Shoreline Safety Plan would be covered by all the commissioners. Mr. Hewison indicated that the Disaster Preparedness Plan would be covered by Commissioner Arnold and Commissioner Zanelli. Mr. Hewison indicated that the Citizen's Action Patrol would be put off to later date to compromise who would be covering the item and when it would be covered. Mr. Hewison indicated that a meeting with the Police Chief and Fire Chief would be put off to a later date for further disucussion. Mr. Hewison indicated that the review of City Ordinances would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that establishing a protocol for maintaining updates on previous actions would be covered by Commissioner Arnold. Mr. Hewison indicated that the level of consideration on Community Outreach and Education would be covered by Commissioner Sund. Mr. Hewison indicated that the update report for City Council in December 2005 would be covered by all of the commissioners. Mr. Hewison indicated that the Municipal Code and Ordinance Review would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that the Surveillance Technology Overview would be covered by Commissioner Arnold and Commissioner Sund. Mr. Hewison indicated that the Budget Review would be covered by Commissioner Arnold and Chairman Hewison. Agenda Item No. Page_Of_ Page Six - Public Safety Advisory Commission - September 14,2005 Mr. Hewison indicated that the Country Club Heights Fire-flow Safety Assessment would be covered by Commissioner Zanelli. It was also noted to have the City Attorney, Planning Commission and Elsinore Water District involved with the item. Mr. Hewison indicated that the area of School Safety would be covered by Vice Chairman Knight and Commissioner Sund. Mr. Hewison indicated that Traffic Safety would be covered by all of the commISSIOners. Mr. Hewison indicated that the survey ofPSACs in other cities would be covered by Chairman Hewison and Commissioner Zanelli. CITY MANAGER COMMENTS City Manager Brady indicated that he turned a request over to the Police Chief for a sign with radar that identifies speed on Via De La Valle based on the request that was made at a previous PSAC meeting. Mr. Brady indicated that stop signs at Via Seneca and Summerhill were previously reviewed and considered unwarranted, and therefore signs would not be put at that location. He indicated that he would further inquire on the item if PSAC made a request for him to do so. COMMISSIONERS COMMENTS Commissioner Arnold thanked City staff for the lake tour. He noted that the condition of the lake and shoreline were a lot better than what he had expected. Commissioner Sund indicated that she would like to do more about public relations in an effort to get the public to attend PSAC meetings. Agenda Item No. Page_Of_ Page Seven - Public Safety Advisory Commission - September 14,2005 Vice Chairman Knight indicated that the Storm Stadium had two upcoming championship games. He also indicated that Friday night there would be a high school football trophy awarded to either Lake Elsinore High School or Temescal High School and invited the public to attend. Chairman Hewison stated that he was pleased with the way that PSAC and staff were working together. He indicated that appreciated staffs support. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:10 P.M. ~-~~~ RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, ~ !Jf}fu MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~i -~~~ F EDERICK AA Y (Y {UTY CITY CLERK CITY OF LAKE E~~RE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, OCTOBER 12, 2005 **************************************************************** CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Sund. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND ABSENT: COMMISSIONERS: ZANELLI Also present were: Councilmember Buckley, City Manager Brady, Information/Communications Manager Dennis and Office Specialist I Soto. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes. No comments. Agenda Item No. Page_Of_ _ Page Two - Public Safety Advisory Commission Minutes - October 12, 2005 MOVED BY ARNOLD, SECONDED BY KNIGHT AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT, WITH COMMISSIONER ZANELLI ABSENT, TO APPROVE THE CONSENT CALENDAR AS PRESENTED. BUSINESS ITEMS 21.NW Mosquito & Vector Control District Presentation: West Nile Virus Update. Jared Dever, Public Education Specialist for NW Mosquito & Vector Control District, gave a brief overview of his company, the area they service and what they do. Mr. Dever indicated that their integrated pest management program included surveillance. He noted that the second tier of their pest management program was abatement. He noted that surveillance allowed their abatement team to pinpoint all of the vectors and where they were breeding. He stated that the third tier of their program was public education. He noted that the more they could educate the public, the more successful the vector control situation would be. Mr. Dever noted that there were many vector control agencies throughout the State, Country and the Wodd that operate on a reactive approach. He further noted that a preventative approach allowed for a better handle on vector control. Mr. Dever gave an in-depth overview of diseases that were transported by way of mosquito and how it affected the human body. He noted the demographics of specific diseases and how many people were infected. Mr. Dever indicated that the definition of a vector was any organism capable of transmitting disease causing agents to humans or any animal that impacts human health. Agenda Item No. Page_Of_ Page Three - Public Safety Advisory Commission Minutes - October 12,2005 Commissioner Arnold inquired if there was a demographic breakdown of the number of people infected by the West Nile Virus and if senior citizens were at a greater risk to be infected by the virus. Mr. Dever indicated that there was a median age of the death from the West Nile Virus. He noted that the whole gamete of people who were getting infected from the virus needed to be examined. He stated that the age of infected individuals spanned from an early as 2 years old to 95 years old. He noted that the median age was 81 and 82 for California. He noted that the age was dependent upon the population that the viruses happen to be encountering. Commissioner Arnold inquired if there were any steps that a municipality could take to help assist Mr. Dever in identifying and making the public aware that they were more vulnerable. Mr. Dever indicated that if calls were received on a local level, they could be directed to his company who would be happy to answer any questions that anyone might have. He noted that all the information that was needed regarding the virus could be reviewed on his company's website. Mr. Dever noted that there were steps that one could take to protect themselves from the West Nile Virus. He noted that preventative measures could include wearing long sleeve shirts and long pants, avoid being outside during dusk and dawn and to check and make sure window screens were tight fitting. Commissioner Arnold inquired if birds that migrate from outside our area could infect local birds. Mr. Dever indicated that the virus cycle was not dictated by infected birds that were coming into an area, but on the ability of the birds that were local to acquire the virus. He noted that the birds in our area were nearly immune and had built up antibodies from the virus. Agenda Item No. Page_Of_ Page Four - Public Safety Advisory Commission Minutes - October 12, 2005 Vice Chairman Knight inquired if the dead rats he had found on his lawn could be infected with the West Nile Virus. Mr. Dever indicated that rodents do not tend to be susceptible to the West Nile Virus. He noted that horses, humans and birds were on the list as the top three susceptible to West Nile Virus. Chairman Hewison inquired if there was a backyard spray that helped kill off mosquitoes. Mr. Dever indicated that there was a spray that could help kill off mosquitoes. He indicated mosquito magnets worked very well and were similar to the traps that they utilized. Chairman Hewison inquired if the City was more exposed to mosquitoes because of the lake. Mr. Dever indicated that the City was not at risk for more exposure to mosquitoes. He noted that there was too much agitation for the water to breed mosquitoes. Chairman Hewison inquired if the information Mr. Dever had passed out could be included on the next Outlook. Information/Communications Manger Dennis indicated that Councilmember Buckley had suggested that the power point presentation given by Mr. Dever be put on PSACs webpage. He further noted that he had other channels beside the Outlook to put information in. Chairman Hewison stated that there were a lot of HOAs within the City and inquired if Mr. Dever would be available to speak to them. . Mr. Dever confirmed that he could be available to speak to the HaAs. Agenda Item No. Page_Of_ _Page Five - Public Safety Advisory Commission Minutes - October 12,2005 Commissioner Arnold inquired if the individuals that had once been infected by the West Nile Virus develop antibodies to the virus. Mr. Dever confirmed that individuals that had once been infected developed antibodies to the virus. He noted that because it was such a new virus the assumption being made by the professionals was that once you have had the virus you would develop lifetime immunity to it. Mike Lewis, Resident, inquired if the West Nile Virus affected the community year around. Mr. Dever indicated that there were two versions of mosquitoes. He noted that there were winter mosquitoes that had a preference for colder weather and summer mosquitoes which were much more problematic. He stated that transmission of the virus was occurring during the winter at much lower levels than in the summer. Mr. Lewis inquired if the areas in Country Club Heights that have pockets of water year around should be of concern. Mr. Dever indicated that a thimble of stagnant water would breed 100 mosquitoes. He noted that as long as the water was moving or had significant agitation it was okay. He suggested that Mr. Lewis give his company a call with respect to treating stagnant water areas. Councilmember Buckley stated that he was the City's Representative to the District. He stated that he may be contacted at any time for questions and concerns. He noted that everyone got taxed $9.60 every year by the District. He further noted that there were not any cases of the West Nile Virus in the entire District. He stated that the District had been meeting actively with other cities in the County to expand the District. He noted that the expansion of the District would allow it to specifically treat migratory viruses and cut costs. He stated how most cases in the district and in Western Riverside County were within a few blocks of the City. He noted that the area around the City included the original Riverside that had not yet annexed in. Agenda Item No. Page_Of_ _Page Six - Public Safety Advisory Commission Minutes - October 12,2005 Councilmember Buckley indicated that there were two technicians from vector control in the City Monday through Friday. He noted that the technicians allowed for a quick response time. Councilmember Buckley stated that as a Public Agency the District had the right to review all new development plans. He stated that they could step in if it was felt that the water features might turn into problems for mosquitoes. Ted Thompson, resident, inquired if there were any cases of the West Nile Virus in the City of Riverside. Mr. Dever confirmed that there had been many cases of the West Nile Virus in the City of Riverside. Mr. Thompson inquired as to why there were so many cases. Councilmember Buckley indicated that Mr. Dever was not able to comment on policies of other organizations. He stated that part of the City of Riverside was not apart of the District and they did not have the same kind of knowledge base, staff training and professionalism that the District had. 22. Disaster Preparedness Review Process. City Manager Brady gave a brief overview of the Item and deffered to Information/Communications Manager Dennis. Information/Communications Manager Dennis gave a brief overview of the item. He stated that the recommendation for the Item was to set a time and date for a study session with staff to look at the approach that should be taken if a disaster should occur. He suggested to set the study session for November 2, 2005 at 10 a.m. Chairman Hewison inquired if the conference room had been booked. Mr. Dennis indicated that he had already booked the conference room. Agenda Item No. Page_Of_ _Page Seven - Public Safety Advisory Commission Minutes - October 12,2005 MOVED BY KNIGHT, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT, WITH COMMISSIONER ZANELLI ABSENT, TO HOLD A STUDY SESSION FOR NOVEMBER 12,2005 AT 10 A.M. 23.Protocol for Commissioners. City Manager Brady gave a brief overview of the item and deferred to Information/Communications Manager Dennis. Information/Communications Manager Dennis indicated that on September 29,2005 the City Council had a study session. He noted that the outcome of that study session was steps toward updating policies. He noted that the City Council Policy Manual was codification governing Council action. He stated that by definition commissioners and other bodies that would serve in the capacity or at the pleasure of the Council would also fall under that umbrella. He stated that upon speaking to the City Attorney there was a bit of a gap in the level of specificity in the Policy Manual about how commissioners behave. He indicated that the Policy Manual did not address the role of commissioners in terms of giving guidelines on how they should serve. He noted that the recommendation was to direct staff to prepare written guidelines on Commissioner Protocol. Commissioner Arnold noted that he had a concern with the paragraph that spoke of the distinction that would be drawn between Commissioner's roles as Commissioners and private citizens. He noted that his concern was with the paragraph that focused on Commissioner roles rather than specifying what their private citizen behavior was like. Information/Communications Manager Dennis indicated that there would be no attempt to address what happens on the private side; however, the intent was to show that once appointed to a Commission you carry a role and that role was something that needed to be equally practiced by all Commissioners. Agenda Item No. Page_Of_ _Page Eight - Public Safety Advisory Commission Minutes - October 12,2005 Commissioner Arnold stated that he submitted a letter last May that had suggested that one of the things to further the PSACs efforts to stay in touch with the community would be to have pictures taken so that they could be identified. He suggested that a group photo could be posted at City hall and other public places. Information/Communications Manager Dennis indicated that he appreciated the suggestion. Chairman Hewison inquired on the time line for the item. Information/Communications Manager Dennis stated that the timeline depended upon feedback from the Commissioners. He noted that he thought that it would be appropriate to place guidelines on next month's agenda. MOVED BY ARNOLD, SECONDED BY SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT, WITH COMMISSIONER ZANELLI ABSENT, TO DIRECT STAFF TO PREPARE WRITTEN GUIDELINES FOR THE PROTOCOL FOR COMMISSIONERS. INFORMA TIONAL a. PSAC Website Citizen's comments/requests. Information/Communications Manager Dennis indicated that one of the actions accomplished within the first year of the Commission was the implementation of the webpage. He noted that customer requests forms were put on the webpage. He noted that periodically requests would come through. He noted that one request had been received regarding small motorized vehicles that children were using in neighbors. He further noted that it was a traffic control issue. He stated that he acknowledged the request and then went to the Police Department to determine how to route and handle the request. He stated that the request went to the Traffic Patrol Officer. He noted that a response back, in closing out the request, would be to get back to the individual who filed the request to inform them that a police contact would be following up in her neighborhood. Agenda Item No. Page_Of_ _ Page Nine - Public Safety Advisory Commission Minutes - October 12,2005 Chairman Hewison noted that at a Neighborhood Watch meeting that was held that past Saturday, Deputy Rayls was clear that pocket bikes were illegal. He noted that Deputy Rayls was preparing a cheat sheet that could go out to residents in the neighborhood. He noted that he felt it would be helpful to get the information to several neighborhoods through HOAs. He inquired if Deputy Rayls had prepared a flier. He noted that if a flier had been prepared it may be a useful document to utilize in response to the pocket bike issue. b. PSAC Action Log. Chairman Hewison stated various commissioners bid on various tasks. He stated that he updated the Action Log and put a tentative date to discuss or complete the task. Chairman Hewison noted that the Chief of Police sent him a folder on surveillance systems. He distributed the items to the subcommittee and suggested that they start doing some work on the item and provide an update at the upcoming meeting. Chairman Hewison noted that in regard to the Lake Elsinore Municipal Code the prime problem that the City had was parking problems. He noted that the City had a parking ordinance. He noted that he had received copies of Murrieta and Temecula's parking ordinance. He noted that he would like to get the 3 documents to Commissioners in charge of the task on the Action Log to cover parking. CITY STAFF COMMENTS City Manager Brady commented on the following: 1) Noted that the fee for Vector Control was very worthwhile. 2) Noted that as of the November PSAC meeting, Information/Communications Manager Dennis would be Secretary to the Commission. He noted that he would attend meetings as needed. Agenda Item No. Page_Of_ Page Ten - Public Safety Advisory Commission Minutes - October 12, 2005 COMMISSIONERS COMMENTS Commissioner Arnold commented on the following: No comments. Vice Chairman Sund commented on the following: 1) Noted a Neighborhood Watch meeting that had been held in the Reflection Homes tract. She noted that there were 200 fliers passed out and 20 people showed up. She thanked for Chairman Hewison for speaking and Information/Communications Manager Dennis for the microphone system. Commissioner Knight commented on the following: No comments. Chairman Hewison commented on the following: 1) Noted that he would like to discuss the Shoreline Safety Plan, Signage, Creation of the Shoreline Safety Team, what needed to be done in safety terms in relation to the levy, Protocol Policy, Surveillence update and Ordinance update at the upcoming November meeting. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:24 P.M. i P II . '\-<..0 '-^- \ . ~ ( S&. '- ~ RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Agenda Item No. Page_Of_ Page Eleven - Public Safety Advisory Commission Minutes - October 12, 2005 Respectfully submitted, JU(JLt& Jtdo MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: FR~ Y, CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, NOVEMBER 9, 2005 **************************************************************** CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by resident Deidre Person. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis and Office Specialist I Soto. PUBLIC COMMENTS Diedre Person, resident, spoke of issues in her neighborhood community. She noted several good and bad points of the City. She also noted several negative experiences she has had within her neighborhood community since she had moved here. Mrs. Person stated that the police presence would detour negative activities. Agenda Item No. Page_Of_ Page Two - Public Safety Advisory Commission - November 9, 2005 Commissioner Arnold noted his concerns with the issues Mrs. Person addressed. He noted that the commission received a weekly report on patrol activity from the police department; he noted that none of the incidents Mrs. Person mentioned were included in the report. Chairman Hewison stated that he spoke to the police station and had given them a copy of Mrs. Person's statement. He noted that the station would look into the matter and would contact him to follow up. Vice Chairman Knight stated that Mrs. Person should not give up on the City. Commissioner Zanelli indicated that he was appalled at the police response from dispatch regarding the incident Mrs. Person witnessed. Chairman Hewison suggested that Mrs. Person pair up with Commissioner Sund to organize a neighborhood watch meeting for her neighborhood community. He noted that he would be in touch with the police station regarding Mrs. Person's concerns and would get back with her once he heard back from the police station. CONSENT CALENDAR None. BUSINESS ITEMS 21. Shoreline Safety Plan Status Report. Lake & Aquatics Resources Director Kilroy introduced and explained in detail the packet handed out to the commissioners that addressed shoreline safety. He further noted suggestions received from the police station. Commissioner Zanelli noted that Mr. Kilroy had done an excellent job. He noted that continuous numbering around the lake was a good idea. Agenda Item No. Page_Of_ Page Three - Public Safety Advisory Commission - November 9, 2005 Vice Chairman Knight inquired on the cost of a 3-sided sign. Lake & Aquatics Resources Director Kilroy stated that he did not have cost estimates at that time. Commissioner Arnold inquired if the cost to implement any of the shoreline safety plans ideas had been added into the budget. Lake & Aquatics Resource Director Kilroy stated that there was nothing budgeted for the implementation of the shoreline safety plan. He stated he would go before City Council with a recommendation to fund the project. MOVED BY KNIGHT, SECONDED BY SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO RECEIVE AND FILE PROGRESS REPORT. 22. Protocol for Commissioners. Information/Communications Manager Dennis gave a brief overview of the item. Commissioner Arnold stated that the description of nondiscrimination under "Qualifications; Nondiscrimination; Compensations" in the Council policy manual under "Commission Appointments" did not include creed, and he felt it should be added. He further inquired why cancer was specified under the "nondiscrimination" paragraph. Information/Communications Manager Dennis stated that he was not aware of where this language first originated. Commissioner Arnold also addressed the paragraph labeled "Appointments/Oaths". He inquired why the terms of office were different from the Planning Commission and the Public Safety Advisory Commission. He suggested that the terms in office for both commissions match. Agenda Item No. Page_Of_ Page Four - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison noted that the goals and objectives of the commission would be addressed in an update report that would be presented to City Council in December stating the status of the commission's goals and objectives as well as administrative thoughts relative to PSAC and its' future. He noted that the administrative thoughts he had in mind would encompass the distinction that City Council serve for 4 years, Planning Commission serve for 4 years and Public Safety serve for 2 years. Information/Communications Manager Dennis stated that the purpose PSAC terms were approved for 2 years was due to public participation. He noted that at the time the commission was established it would be representing the eyes and ears of the public at an entry level position for the public to get involved. Commissioner Arnold stated that he had a problem with PSAC having a Conflict of Interest Code that requires commissioners to file a Statement of Economic Interest. He stated that he did not feel that was right since everyone on the commission served at a voluntary capacity and was uncompensated. Information/Communications Manager Dennis stated that commissioners were subject to the provisions of the FPPC in regard to Statements of Economic Interests. Commissioner Arnold stated that in the City Council policy, under "Selection of Chair and Vice Chair" noted that the Chair and Vice Chairman shall be selected upon establishment in January. He stated that if that provision was enforced, the election held in July would be inappropriate. He noted that the Chair position was vacant, however; the Vice Chair position was not. He stated that the election should not have occurred in respect to the Vice Chair position. He stated that due to Conflict of Interest, he wanted to make public that he was Vice Chair. He stated that the reason he was raising the issue was due to the fact that the commission was out of sync with the protocol. He stated that it needed to be resolved. Agenda Item No. Page_Of_ Page Five - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison stated that the provision of selecting a Chair and Vice Chair fell under the ordinance that created the commission which did not tie in with the City Council policy. He noted that there needed to be a way to somehow combine the two. Information/Communications Manager Dennis noted that the PSAC had some problems with the original implementation of the change of officers. He noted that there was some language change that was adopted by the City Council to update the code, which has not trickled down to the policy. Commissioner Arnold noted "Meetings Locations and Dates" in the City Council policy manual and how it mentioned all commissions shall conduct regular meetings at least once a month. He noted how there were earlier discussions about changing PSAC monthly meetings to quarterly meetings. Chairman Hewison stated that was another example where the ordinance did not match Council's policy. Information/Communications Manager Dennis suggested putting all the information and recommendations in the form of a memorandum to submit to the City Council who would then direct the City Attorney. MOVED BY ARNOLD, SECONDED BY ZANELLI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO REVIEW AND MAKE RECOMMENDATIONS REGARDING POLICY NO. 200-5A. 23.Large Parties Enforcement and Municipal Code Consolidation. Information/Communications Manager Dennis gave a brief overview of the item. Commissioner Arnold expressed his concerns that there was not a Municipal Code for large parties. Agenda Item No. Page_Of_ Page Six - Public Safety Advisory Commission - November 9, 2005 Chairman Hewison noted Corona's Municipal Code for large parties and the fact that they impose a fee on violators. Information/Communications Manager Dennis stated that the City Attorney made recommendations on consolidating the chapters noted in the staff report. MOVED BY ZANELLI, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO DIRECT STAFF TO PREPARE ORDINANCE REVISION. 24. Shoreline Property Owners Notification. Information/Communications Manager Dennis gave a brief overview and background of the item. Chairman Hewison noted that property owners should be aware of their elevation on the lake. Commissioner Arnold inquired why property owners with an elevation between 1255 and 1265 would be notified of their risk and hazard, he further inquired why property owners with an overall elevation of 1265 and up would not be notified. Information/Communications Manager Dennis stated that the Lake Management Project which was completed in 1995 was designed to handle floods up to the 100-year flood event. He noted the flooding elevation was under 1265. He noted the outflow channel discharges at elevation 1255. He noted that building is currently prohibited under the elevation of 1267. MOVED BY ARNOLD, SECONDED SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO DIRECT STAFF TO PREPARE NOTIFICATION PLAN. Agenda Item No. Page_Of_ Page Seven - Public Safety Advisory Commission - November 9, 2005 INFORMATIONAL Chairman Hewison stated that he would like for the items that have been addressed to date to be followed up with by staff, and that updates be given to the commission on action items. Information/Communications Manager Dennis stated that the he would follow up on the items and report his findings back to the commission. PUBLIC SAFETY SUB COMMITTEE REPORTS Chairman Hewison inquired on the status of the ordinance for street parking for RV's, boats and trailers. Commissioner Arnold stated that he was yet to have his joint meeting. He noted that he and the designated commission members did have a structure in the way they should proceed. He stated that would include looking at ordinances of other communities in the area and diagramming what it applied to with vehicles and subject matter covered as well as the provisions and restrictions that apply to them. He stated that the information gathered would be analyzed as to whether or not it fits the Lake Elsinore environment. Chairman Hewison stated that he was comfortable starting on the task of reviewing the shoreline ordinance. He inquired if any of the commissioners would like to participate in that task. Vice Chairman Knight agreed to pair up with Chairman Hewison. Vice Chairman Knight noted that he had received a CD from Chief Fetherolf in regard to surveillance. He noted that surveillance cameras were the answer to graffiti. He noted that the cost factor was an issue. Chairman Hewison noted that he received the police and fire contract and budget printout from the Administrative Services Director Pressey. He noted that he would be ready to share his thoughts on the subject at the December meeting. Agenda Item No. Page_Of_ Page Eight - Public Safety Advisory Commission - November 9, 2005 Commissioner Zanelli noted that he had not heard anything back in regard to the fire flow in Country Club Heights. Chairman Hewison noted that he would be attending the Temecula traffic safety meeting. CITY STAFF COMMENTS Information/Communications Manager Dennis commented on the following: 1) Noted the upcoming Grand Prix event and that the fire and police departments were well prepared for the event. 2) Noted the Unity in the Community Parade would be on the 19th and encouraged the commission's participation. 3) Noted the next PSAC meeting would be December 14th. COMMISSIONERS COMMENTS Commissioner Zanelli commented on the following: 1) Requested that a summary be presented at the next meeting regarding the Grand Prix and issues and problems they had so improvements could be made the following year. Commissioner Arnold commented on the following: No comments. Vice Chairman Knight commented on the following: No comments. Agenda Item No. Page_Of_ Page Nine - Public Safety Advisory Commission - November 9, 2005 Commissioner Sund commented on the following: No comments. Chairman Hewison commented on the following: 1) He noted that he had put a request in with the City Clerk's office for the November meeting minutes to be processed ahead of the October meeting minutes. 2) He noted City staff did a very good job with Disaster Preparedness. 3) He reminded the commissioners that there would be SEMS training on December 5th and 6th. 4) He noted that a resident had attended PSAC' s September meeting, and that he wanted to follow up with her request for a potential stop sign. 5) He noted that last month's meeting presentation from Vector Control went over very well. He noted that it was agreed for the information from that presentation to be put on the City's website. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:11 P.M. W6L;L- RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Agenda Item No. Page_Of_ Page Ten - Public Safety Advisory Commission - November 9, 2005 Respectfully submitted, V(iNJiJ ~ MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: //. . / ~n~TYCLERK CITY OF LA~~~ORE Agenda Item No. Page_Of_ MINUTES PUBLIC SAFETY ADVISORY COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, DECEMBER 14, 2005 **************************************************************** CALL TO ORDER Chairman Hewison called the Public Safety Advisory Commission Meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Nonnie Arnold. ROLL CALL PRESENT: COMMISSIONERS: ARNOLD, HEWISON, KNIGHT, SUND, ZANELLI ABSENT: COMMISSIONERS: NONE Also present were: Information/Communications Manager Dennis, City Clerk Ray and Deputy City Clerk Soto. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes. No comments. Agenda Item No. Page_Of_ Page Two - Public Safety Advisory Commission Minutes - December 14, 2005 MOVED BY KNIGHT, SECONDED BY ZANELLI AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS PRESENTED. BUSINESS ITEMS 21.Shoreline Property Owners Notification Mailing. Information/Communications Manager Dennis gave an in-depth overview of the item. He noted that approval of the Item would authorize a mailing to approximately 359 shoreline property owners and residents along the lake parameter on the subject of property and water quality protection in the event of the lake flooding. Mr. Dennis noted that he had distributed the draft version of the letter to the Commission which included the factual comments that were brought forward by the County. MOVED BY KNIGHT, SECONDED BY ARNOLD AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE LETTER PREPARATION AND DISTRIBUTION. 22. Emergency Preparedness Billing Insert. Spring 2006. Information/Communications Manager Dennis gave an in-depth overview of the Item. He noted that CR&R had agreed to provide space in the Spring 2006 quarterly billing for an Emergency Preparedness Brochure to be printed by the City as a public service announcement. He noted that the billing inserts would reach approximately 8,000 homes and business within the City. Mr. Dennis noted that a quote for the graphics and design of a customized version of the brochure was included in the Commissioner's packet. He noted that the fiscal impact would be approximately $3,621 for printing 9,000 pieces. Agenda Item No. Page_Of_ Page Three - Public Safety Advisory Commission Minutes - December 14, 2005 Commissioner Arnold inquired if the projected increase in postal costs had been factored into the budget for the item. Mr. Dennis indicated that the brochures would be distributed at no cost to the City. He noted that they would be taking advantage of the quarterly billing cycle for CR&R. He noted that the City did not have to pay for anything other than printing and design. MOVED BY ZANELLI, SECONDED BY SUND AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO SUBMIT ITEM NO. 22 TO CITY COUNCIL FOR EXPENSE AUTHORIZATION. 23.Public Safety Advisory Commission Structure and Ordinance Updates. Information/Communications Manager Dennis gave an in-depth overview of the Item. He noted that the proposed structure changes to the governess of the PSAC required revisions to section 2.46.010 of the Municipal Code. He noted that it codified Ordinance 1116 and 1137 in addition to Council Policy No. 200-5A. Mr. Dennis noted that the Item was to allow discussion and recommendations of alternative policies to improve continuity of service by modifying the existing PSAC structure. Chairman Hewison inquired on the timeline for the Item and when the PSAC report would be presented to Council. Mr. Dennis noted that the meeting to present Items to Council would be January 24, 2006. Commissioner Arnold stated that he was in favor of restructuring. He noted that he would like to see the Commission serve a longer term and that the term should be the same as the Planning Commission. Chairman Hewison noted he was reluctant to address bits and pieces of the issue of structure and would like to address the whole structure contained in Agenda Item No. Page_Of_ Page Four - Public Safety Advisory Commission Minutes - December 14,2005 both the ordinances and policy document. He noted that he felt that there was a need for the report to Council to address more than terms. Information/Communications Manager Dennis indicated there was direction, from the last PSAC meeting, to prepare a letter that was based on the inconsistencies that were found in the Policy or Protocol. He noted that he was still waiting for a formal response from the City Attorney. He suggested forming a subcommittee to draft a letter to Council that would address objectives in bullet point terms. He noted that such a letter would allow the City Attorney to come up with the proper language that would make everything work. Chairman Hewison indicated that he liked the suggestion made by Information/Communications Manager Dennis. He inquired if the Commission would receive a draft copy prior to their January 11th meeting so it could be formalized and submitted to Council for the City Council meeting January 24, 2006. Commissioner Arnold suggested creating a team to compile comments with staff to incorporate the Commission's thought as a whole to submit. Chairman Hewison noted his concern with the timeline of the matter. He indicated that his recommendation was that the draft be reviewed thoroughly on January 11 th for the January 24th Council meeting. MOVED BY ARNOLD, SECONDED BY KNIGHT TO HAVE THE PUBLIC SAFETY ADVISORY COMMISSION CREATE A STUDY GROUP OR SUBCOMMITTEE THAT ADDRESSED THE CONCERNS OF PSAC AND PLACED THOSE CONCERNS IN A RECOMMENDATION THAT GOES TO STAFF TO PREPARE AN OVERALL DOCUMENT TO SUBMIT TO CITY COUNCIL. COMMISSIONER ARNOLD MOVED TO AMEND HIS FORMER MOTION. Agenda Item No. Page_Of_ Page Five - Public Safety Advisory Commission Minutes - December 14, 2005 MOVED BY ARNOLD, SECONDED BY KNIGHT AND CARRIED BY A UNANIMOUS VOTE OF THOSE PRESENT TO HAVE COMMISSIONER ARNOLD AND COMMISSIONER ZANELLI FORM A SUBCOMMITTEE COMPILE THE COMMISSION'S RECOMMENDATIONS, AND SUBMIT RECOMMENDATIONS TO STAFF TO PRODUCE THE DRAFT RECOMMENDATION DOCUMENT. OLD BUSINESS 1. Large Parties Ordinance. Chairman Hewison gave a brief overview of the City's Ordinance that addressed large parties. He noted that that the Ordinance did not specifically address large parties. Commissioner Arnold stated that he felt public and private parties should be distinguished against. Commissioner Zanelli indicated that in the City he worked for would issue a citation and fine and hold the property owner accountable for large house parties. He noted that the fine would increase with each citation. MOVED BY ARNOLD, SECONDED BY SUND TO HAVE THE COMMISSION DEVELOP A STRAW MAN RECOMMENDATION OF THE CITY ORDINANCE THAT WOULD ADDRESS THE ABILITY OF THE POLICE TO ENTER INTO PRIV ATE RESIDENCES TO BRING UNDER CONTROL ANY BOISTEROUSNESS OR OTHER ACTIVITY THAT IS OUT OF CONTROL. COMMISSIONER ARNOLD MOVED TO AMEND HIS FORMER MOTION. MOVED BY ARNOLD, SECONDED BY ZANELLI AND CARRIED BY A UNANIMOUS VOTE OF THOSE PRESENT TO HAVE THE Agenda Item No. Page_Of_ Page Six - Public Safety Advisory Commission Minutes - December 14, 2005 COMMISSION DEVELOP A RECOMMENDATION THAT CLEARLY DEFINED CITY ORDINANCE 942 AND CORONA'S LARGE PARTY ORDINANCE; AND REQUESTED THAT CITY COUNCIL DIRECT THE CITY ATTORNEY TO REVIEW BOTH AND COMBINE THEM AND TO RESPOND BACK TO THE COMMISSION IN 30 DAYS. INFORMATIONAL a. Response to citizen request: Deidre Person Information/Communications Manager Dennis indicated that Mrs. Person was followed up with by the Police Station, members of the PSAC and staff. Commissioner Zanelli inquired if the Police dispatch report that Mrs. Person had mentioned at a prior meeting had been followed up on. Mr. Dennis indicated that in a discussion with Lieutenant Keopp, the Police Station did try to research the dispatch report. He noted that Lieutentant Keopp had initiated the steps to research the item, he noted that they were unable to verify Mrs. Person's claim. He noted that contacts from the Police Station were going to follow up with Mrs. Person. Chairman Hewison noted that there was a meeting scheduled with the Police Chief in the coming weeks and that concerns could be addressed at that time. Commissioner Arnold noted that as a Public Safety Advisory Commission, it was not outside of their interest how the Police Station conducted their affairs. Commissioner Sund stated that she agreed with the other commissioner's view points. She noted that she had talked to Mrs. Person several times. She stated that Mrs. Person expressed her thanks to the Commission for all that had been done. Chairman Hewison noted that he had spoken to Mrs. Person. He noted that she had had a meeting with some contacts at the Police Department. He Agenda Item No. Page_Of_ Page Seven - Public Safety Advisory Commission Minutes - December 14, 2005 stated that Mrs. Person was focused on Neighborhood Watch. He noted that she shared her thoughts about police coverage. He further noted that Lieutenant Keopp had contacted him as well to let him know the outcome of his meeting with Mrs. Person. b. Report on Temecula Citizen's Corp meeting 12/1/2005 Information/Communications Manager Dennis gave a brief overview of the Item. He noted that the City's Ordinance 116 did contain an item to consider and evaluate the costs and benefits of creating a Citizens Action Patrol. Commissioner Zanelli stated that he and Chairman Hewison went to Temecula's PSAC meeting. He indicated that traffic safety was one of their direct tasks. He noted that the meeting had discussion about putting in a traffic signal. He indicated that items of that nature may be possible items to be brought before the PSAC for input since that was not outside the scope of safety. Chairman Hewison noted that regular attendance at Temecula's PSAC meeting consisted of the Commission and staff. He noted that the chairman was very disciplined and strict on not allowing discussion other than the topic in question. PUBLIC SAFETY SUBCOMMITTEE REPORTS Chairman Hewison stated that Commissioner Arnold and Commissioner Sund were covering the topic of parking on the streets. Commissioner Arnold stated that he had distributed a copy to each of the Commissioners of the analysis he had compiled. He noted that Commissioner Sund provided him with her thoughts on the changes that she wanted to make. He stated that the analysis he distributed was the structure which currently existed for the City of Temecula. He gave an in-depth overview of the analysis. He noted that the City of Temecula had very stringent conditions if you had a vehicle on your property. He stated that his Agenda Item No. Page_Of_ Page Eight - Public Safety Advisory Commission Minutes - December 14, 2005 recommendation of Temecula's Ordinance was far more preferable than Murrieta's Ordinance. Commissioner Sund stated that she agreed with all of what Commissioner Arnold had to say. Commissioner Knight thanked Commissioner Arnold and Commissioner Sund for all of their hard work. Chairman Hewison suggested that the Commission study the information distributed and communicate with Commissioner Arnold on points of clarification. City Clerk Ray stated that he was a boat owner. He stated that it would be alarming to residents who owned boats to have to come up with additional funding to keep there boat in a storage area or add on the home to build parking. He requested that he would like the Commission to take that information into consideration. CITY STAFF COMMENTS Information/Communications Manager Dennis commented on the following: 1) Noted next PSAC meeting would be January 11,2006 2) Noted the Mid-Year Budget Study Session would be January 12,2006 3) Noted that there would be no City Council Meeting December 27,2005 4) Noted that a post event discussion on the GFI Grand Prix would be January 2, 2006 at 10 a.m. 5) Wished everyone a Merry Christmas. COMMISSIONERS COMMENTS Agenda Item No. Page_Of_ Page Nine - Public Safety Advisory Commission Minutes - December 14, 2005 Commissioner Sund commented on the following: 1) Noted that a neighbor gave her a call regarding a situation on Skylark Drive. She noted that KB Homes was building some homes and had tied into the electrical box on Skylark Drive. She stated that they had to cut up the sidewalk. She noted that the complaint had to do with the safety of the work done to patch what they had cut up. She noted that she felt it was a safety issue due to the fact that it was not done properly. She noted that she spoke to Public Works Manager Payne who indicated that he would send someone from Public Works to check into the issue. Vice Chairman Knight commented on the following: 1) Wished everyone Happy New Year. Commissioner Zanelli commented on the following: No comments. Commissioner Arnold commented on the following: 1) Noted that he felt the Commission was moving in the right direction. Chairman Hewison commented on the following: 1) Noted that as part ofH.O.P.E. he had volunteered as Santa Claus and gave out over 90 gifts to children. 2) Noted in the September 14,2005 minutes there was an issue raised by Mrs. Genco regarding traffic issues. He noted that there was a commitment made that the Commission would follow up with Mrs. Genco and he wanted to ensure that had been done. 3) Noted that he would like to resolve whether there will be a draft end of year report for next month's agenda. Agenda Item No. Page_Of_ Page Ten - Public Safety Advisory Commission Minutes - December 14,2005 4) Wished everyone Merry Christmas. ADJOURNMENT THE PUBLIC SAFETY ADVISORY COMMISSION MEETING WAS ADJOURNED AT 7:34 P.M. D () . ~ L,~,-- . RON HEWISON, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION Respectfully submitted, U(;c~C1l' J1f/o MICHELLE SOTO, DEPUTY CITY CLERK ATTEST: FREDERI , CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. Page_Of_