HomeMy WebLinkAbout250311- Black Riverside County COA qlkt
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LA I-E LLSINOKE BRC FOOD & MUSIC MARKETPLACE
�iwW DREAM EXTREME SPECIAL EVENT PERMIT CONDITIONS
Name of Event: BRC Food & Music Marketplace
Organizer(s): Black Riverside County
Sigmund Valentine (PH: 619-278-9073)
Event Address: Outlets at Lake Elsinore
Event Date(s): April 5, 2025
May 3, 2025
June 7, 2025
August 2, 2025
September 6, 2025
October 4, 2025
November 1, 2025
December 6, 2025
Event Time: 12:00 pm to 8:00 pm
No. Spectators: 4,500 attendees over the 9 months
Setup Date(s)/Time(s): The day of each event from 8:00 am to 11:00 am
Cleanup Date(s)/Time(s): The day of each event starting at 8:00 pm
Event Description: Black Riverside County hosts monthly food & music
marketplace for the whole family at the Outlets at Lake
Elsinore.
1. Spectator Parking and Attendants:
a. Parking will be designated at the Outlets of Lake Elsinore Parking Lot(s).
2. ADA Compliant:
a. Provide ADA Accessible Parking as close as practicable to the tract and admission
area.
b. Provide ADA Restrooms as near as practicable to the track and concession stands.
c. Have personnel ready to assist handicap patrons as needed.
3. Vendors & Exhibitors:
a. All vendors selling food shall have the appropriate Riverside County Health
Department Permits and submit to the Special Events Coordinator 20 days prior to
each event.
b. All vendors selling products/services are required to maintain a City of Lake
Elsinore Business License during the duration of the event (for convenience, the
City offers one-day business licenses).
❑ Due to the large amount of vendors, the event organizer is required to purchase
all business licenses in bulk.
c. A minimum of an eight-foot aisle way shall be provided between concessions,
waste and sanitation facilities.
d. Food vendors shall provide the equivalent of two 30-gallon trash containers within
ten (10) feet of their concessions.
4. Generators:
a. All liquid fuel generators shall have secondary containment, and a spill kit located
within 100 feet of the secondary containment.
b. Each generator or generator area shall be provided with at least one fire
extinguisher with a rating of not less than 2:A-10:B-C.
5. Building and Safety Requirements:
a. Permits required for site inspection, stage, and generator. Contact Building Official
Bill Belvin at bbelvin@lake-elsinore.org to schedule inspection.
b. Stage details must be submitted to the Building Official Bill Belvin at bbelvin@lake-
elsinore.ora
6. Amplified Sound & Noise Level:
a. Amplified sound, live music and performances are permitted during the event.
b. The Organizers shall not violate the City's noise ordinance by disturbing the peace.
7. Accessibility of Law Enforcement and Emergency Responders:
a. There shall be unobstructed access ways into the event for Law Enforcement and
other emergency responders. There shall be clearly marked, unobstructed exits for
patrons in the case of an emergency or the need for evacuation arises.
b. Emergency access shall have an unobstructed width of not less than 24 feet, except
approved security gates in accordance with the California Fire Code, and an
unobstructed vertical clearance of not less than 13 feet 6 inches.
8. ABC Licensing/Permits:
a. ABC Application to be submitted to the Sheriff's Department no later than 20 days
prior to the event.
❑As this event occurs monthly, the event organizer is responsible for submitting
the ABC permit to the Special Events Team at least 20 days prior to each
subsequent event.
b. Applicant must comply with any and all requirements regulations indicated by the
Department of Alcoholic Beverage Control. The issuance of an ABC letter is
conditional and is subject to revocation for any violation of the Alcohol Beverage
Control Act or other state law. Adequate security measures must be in place to
secure all alcoholic beverages from patrons and to prevent accessibility to minors.
❑ Beer-ID checks on all persons 21 years and older wishing to purchase alcohol
AND PUT A WRISTBAND ON EVERY PERSON 21 YEARS OR OLDER.
❑ Limit of one (1) alcohol beverage per person per sale.
❑Alcohol sales to cease one (1) hour prior to end of event
9. Event Staffing:
a. Applicant to provide security staffing level equivalent to 1:250 security officers to
event attendees.
10. Access/Traffic Control:
a. Temporary barricades (sideway vehicles okay) installed at entrance/exit points
shall be staffed at all times.
b. Encroachment Permit($220) is required for any event related activities in the public
right of way.
❑A signage plan identifying the proposed location of signs, size and verbiage shall
be submitted to Engineering Div. for approval along with the Encroachment
Permit Application at least 7 days prior to the event.
❑A Traffic Control plan is not required for this event and placement of traffic
control materials/personnel in the public right of way is not permitted.
11. Portable Toilets and Wash Stations:
a. Secondary containment (generally trays) required under portable toilets.
12. Trash & Clean-up:
a. CR&R shall be used for trash containers for recycled and non-recycled trash/waste
and for trash disposal.
b. Regular and recyclable trash containers shall be placed throughout the Event.
c. Best Management Practices shall be implemented during cleanup; no non-storm
water discharges into the Lake or City storm drain system are allowed.
d. Organizers are responsible for ensuring that pollutants from the event do not enter
the Lake. City Municipal Code 14.08 defines "Pollutant" as:
"Pollutant" means anything which causes the deterioration on water quality such
that it impairs subsequent and/or competing uses of water. Pollutants may include
but are not limited paints, oil and other automotive fluids, soil, rubbish, trash,
garbage, debris, refuse, waste, ... hazardous waste, chemicals, ...animal waste,
offensive matter of any kind.
e. In the event of an illicit discharge, event Organizers are responsible for cleanup.
f. The applicant is responsible for event cleanup; all cleanup activities shall be
completed within 48 hours after close of the event.
13. Insurance:
a. The Organizer(s) shall provide the City with a certificate(s) of insurance in the
following amounts:
❑ General Aggregate Per Event: $1,000,000
b. The Organizer's shall use the following additionally insured statement:
City of Lake Elsinore its officers, elected and appointed officials, officers, agents, and
employees are named as additional insured per attached ISO form CG20 10 11 85.
14. Law Enforcement
❑ No comments from RSO.
15. Fire Department Requirements:
a. The Fire Safety requirements of the Office of the Fire Marshal are hereby referenced
as a separate attachment in Exhibit and incorporated herein as part of the City's
conditions of approval.
16. Security Deposit:
a. Organizers shall provide the City with a security deposit in the amount of $1,000
at least twenty (20) days prior to the event date. The Security Deposit shall be
held by the City as security for the faithful performance by Organizer(s) of all the
obligations stipulated in this conditional agreement. The Security Deposit shall
not bear interest. If any event fee shall be overdue and unpaid, or if Organizers
shall fail to observe or perform any of its obligations under this License, then City
may, at its option and without prejudice to any other remedy which City may
have on account thereof appropriate and apply such Security Deposit or so much
thereof as may be necessary to compensate City in respect of the payment of the
event fees or damage sustained by City due to such breach on the part of
Organizers; and Organizers shall forthwith upon demand restore such Security
Deposit to the original sum deposited and failure to do so shall be considered a
default under this conditional agreement. Should Organizers comply with all of
its obligations under this conditional agreement and promptly pay all of the
event fees, the balance of the Security Deposit shall be returned in full to
Organizers following the end of the event.
Summary of Fees:
❑ City Permit Application Processing Fee: $316.96
❑ City Refundable Security Deposit Fee: $1,000.00
❑ City Department FIRE Inspection Fee: $2497.62
❑ Sheriffs Law Enforcement Fees (Paid to RSO): N/A
The Special Event Permit may be revoked summarily by the City for non-compliance with any of
these conditions as set forth above.
By Signing below, I acknowledge that I've read, understood and agree to these Conditions of
Approval. The conditions will not be finalized until all items in Section 1 are submitted and
approved by the appropriate signers.
Date: Name (Print): Sigmund Valentine
Event Organizer
Approved By:
Date: Name (Print): Johnathan O. Skinner
Community Services Director, City of Lake
Elsinore
Date: Name (Print): Shannon Buckley
Assistant City Manager, City of Lake Elsinore
Date: Name (Print): Jason Simpson
City Manager, City of Lake Elsinore