HomeMy WebLinkAboutItem No. 13 - Amendment No. 3 to the Professional Services Agreement with Engineering Resource13)Amendment No. 3 to the Professional Services Agreement with Engineering
Resources of Southern California Inc. (ERSC) for Civil Engineering Services for the
New City Hall Project (CIP Project No. Z20006)
Approve and authorize the City Manager to execute Amendment No. 3 with Engineering
Resources of Southern California, Inc. (ERSC) for a total not to exceed amount of $33,405
in such final form as approved by the City Attorney.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:December 9, 2025
Subject:Amendment No. 3 to the Professional Services Agreement with
Engineering Resources of Southern California Inc. (ERSC) for Civil
Engineering Services for the New City Hall Project (CIP Project No.
Z20006)
Recommendation
Approve and authorize the City Manager to execute Amendment No. 3 with Engineering
Resources of Southern California, Inc. (ERSC) for a total not to exceed amount of $33,405 in
such final form as approved by the City Attorney.
Background
Staff have engaged the services of Engineering Resources of Southern California Inc. (ERSC) to
provide civil engineering design services with valued engineering concepts. These services are
needed to create an engineered building pad for the new corporate facility. ERSC and the City’s
architect, STK Architectural, will work together with the help of Dennis Janda Surveying to
establish an engineered build site complete with utility connections.
Discussion
These services are in addition to the original civil engineering services for the site development
of the project and will include the needed civil engineering construction documentation to affect
the utility connection and modified original site development plans. Key tasks are included in the
following:
Grading, Drainage, and Street Design – Modify the current plan set to account for the relocation
of the existing access to the alley to the easterly edge of the city hall property.
o Modification of the street design along the south side of Graham Street includes curb and
gutter, sidewalk, and a new commercial driveway approach, including an accessible path
of travel. Confirm the design of the proposed grind and overlay on Graham Street.
ERS Amendment No. 3
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o Redesign grading in the alley to provide access to the existing traveled way in the alley,
including grading and paving south of Graham Avenue, and revised grading along the
alley at the rear of the new building.
o Modify drainage design at the northeast corner of the proposed building and along the
alley reconstruction to accommodate the modular wetland and ensure adequate treatment
of site runoff.
Fire Department Connection – Design related to the relocation of the fire department connection
to Graham Street, east of the proposed driveway. Move the fire department connection from its
current location on Main Street to the new location on Graham Avenue. Provide design of the
proposed waterline connection, piping, DCDA, post indicator valve, fire department connection,
various check valves, and a new fire hydrant. Route piping from the fire department connection
to the point of connection at the building. Prepare fire flow calculations for multiple scenarios
based on the new design and previously acquired fire flow data from EVMWD.
Potholing – Coordinate potholing activities with USI, review and interpret pothole reports, and
add tabulated pothole data to the plans for EVMWD. Potholing will occur on Main Street and
Graham Avenue to identify points of connection on existing water lines, gas line crossings, and
portions of the waterline being replaced.
Sewer Video – Provide coordination, video review, and data interpretation for video footage of
the existing sewers in Main Street and Graham Avenue, necessary to locate three sewer laterals
serving the three buildings that previously occupied the city hall site. Add sewer lateral locations
to the EVMWD plans and coordinate abandonment thereof with District staff.
Water Rights Grant Deed – Relocating the DCDA/FDC to the Graham Avenue will result in the
need for a Water Rights Grant Deed (WRGD) in favor of the Elsinore Valley Municipal Water
District (EVMWD). ERSC will coordinate the preparation and response to any plan check
comments with the City’s survey consultant, Dennis Janda, Inc. ERSC will process the WRGD
through EVMWD to approval. When approved, ERSC will acquire a wet-signed copy of the WRGD
and provide the same to EVMWD for signature and recording.
Deliverables
Modified Grading, Drainage, and Street Plans.
Modified Water and Sewer Plans with Fire Flow Calculations (EVMWD).
Additions to EVWMD plans showing tabulated pothole data.
Sewer video and addition of sewer laterals to EVMWD plans.
Approved Water Rights Grant Deed.
Fiscal Impact
The new corporate facility project (CIP Project Z20006) is included in the Fiscal Year 25/26 –
29/30 Capital Improvement Plan (CIP) budget.
Attachments
ERS Amendment No. 3
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Attachment 1 – Amendment No. 3
Exhibit A – ERSC Proposal Dated November 7, 2025
Attachment 2 – Amendment No. 2
Attachment 3 – Amendment No. 1
Attachment 4 – Original Agreement
Administrative Services
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AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
Engineering Resources of Southern California, Inc.
Design Professional
This Amendment No. 3 to Agreement for Professional Services is made and entered into as of
12/9/2025, by and between the City of Lake Elsinore, a municipal corporation (“City), and Engineering
Resources of Southern California, Inc., a corporation (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for Professional
Services dated as of 7/12/2022, (the “Original Agreement”). The Original Agreement provided for
compensation to Consultant in an amount of sixty-five thousand seven hundred dollars ($65,700.00).
Amendment No. 1 was approved on November 14, 2023, to amend the Scope of Services and
increase compensation in an amount not to exceed one hundred nine thousand seven hundred thirty-
two dollars ($109,732.00). Amendment No. 2 was approved on May 27, 2025, to amend the Scope of
Services and increase compensation in an amount not to exceed one hundred forty-four thousand six
hundred forty-two dollars ($144,642.00). The Original Agreement, as amended by Amendment Nos. 1
and 2, is hereinafter referred to as the “Amended Agreement.”
B. Except as otherwise defined herein, all capitalized terms used herein shall have the
meanings set forth for such terms in the Amended Agreement.
C. The parties now desire to amend the scope of services and increase the payment for
such services as set forth in this Amendment No 3.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein,
City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Amended Agreement is hereby amended to add
the following:
Consultant shall also perform the services described in Consultant’s Proposal
Dated November 7, 2025 (attached to this Amendment No. 3 as Exhibit A-1).
Consultant shall provide such services at the time, place, and in the manner
specified in Exhibit A-1, subject to the direction of the City through its staff that it
may provide from time to time
2. Section 3, Compensation, of the Amended Agreement is hereby amended and restated
to read in its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the fees set
forth in Consultant’s Proposals (Attachment A to the Original Agreement and
Exhibit A-1 to Amendment No. 3) which are incorporated herein by reference. In
no event shall Consultant's compensation for services under the Original
Agreement as amended by Amendments Nos. 1, 2 and 3 exceed one hundred
seven five thousand four hundred thirty-two dollars ($175,432) without additional
written authorization from the City Council. Notwithstanding any provision of
Consultant's Proposals to the contrary, out of pocket expenses shall be reimbursed
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at cost without an inflator or administrative charge. Payment by City under this
Agreement shall not be deemed a waiver of defects, even if such defects were
known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and conditions of the
Amended Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to be executed on the
respective dates set forth below.
“CITY” “CONSULTANT”
CITY OF LAKE ELSINORE, a municipal Engineering Resources of Southern California, Inc.
corporation
. .
City Manager Matt Burdin, P.E.
Its: Principal
Date: . Date: .
ATTEST:
.
City Clerk
APPROVED AS TO FORM:
.
City Attorney
.
Assistant City Manager
Attachments: Exhibit A-1 – Consultant’s Proposal.
Page | 1
REDLANDS | TEMECULA | PALM DESERT
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
16007009
November 7, 2025
Mr. Gus Papagolos, Project Manager
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
CITY OF LAKE ELSINORE CITY HALL - REQUEST FOR ADDITIONAL AUTHORIZATION NO. 7
GRADING, DRAINAGE AND UTILITY PLAN MODIFICATIONS
Dear Gus,
Per recent conversations, we have revised grading, drainage and utility plans for the new City Hall to
reflect the relocation of the existing alley access (driveway) and relocate the fire department connection
from Main Street to Graham Avenue. Further, we have provided coordination and plan revisions related
to potholing activities and upcoming video of the sewer lines in Main Street and Graham Avenue
required by the Elsinore Valley Municipal Water District. And, finally, we have coordinated the
preparation and provided processing of a Water Rights Grant Deed (WRGD) for parcel (APN 373-151-
024) supporting the alley.
As part of the work, the following services are necessary to modify plans for the City and Elsinore Valley
Municipal Water District (EVMWD) and provide supporting calculations and documentation.
1. Revise grading, drainage and street design and associated plans
2. Revise EVMWD plans to reflect new location of the fire department connection.
3. Coordinate potholing activities and add pothole data to plans.
4. Coordinate video survey of existing sewers on Main Street and Graham Avenue.
5. Coordinate preparation and approval of a WRGD for APN 373-151-024.
The Scope of Work outlined below provides further information into the plan modifications/additions
result from the proposed work. Required revisions include the design of the following plan
modifications:
Scope of Work
Grading, Drainage and Street Design – Modify the current plan set to account for the relocation of the
existing access to the alley to the easterly edge of the city hall property.
o Modification of the street design along the south side of Graham Street including curb and gutter,
sidewalk, and a new commercial driveway approach including an accessible path of travel.
Confirm the design of the proposed grind and overlay on Graham Street.
o Redesign grading in the alley to provide access to the existing traveled way in the alley including
grading and paving south of Graham Avenue and revised grading along the alley at the rear of the
new building.
o Modify drainage design at the northeast corner of the proposed building and along the alley
reconstruction to accommodate the modular wetland and ensure adequate treatment of site
runoff.
Page | 21861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
Fire Department Connection – Design related to the relocation of the fire department connection to
Graham Street east of the proposed driveway. Move the fire department connection from its current
location on Main Street to the new location Graham Avenue. Provide design of the proposed waterline
connection, piping, DCDA, post indicator valve, fire department connection, various check valves, and a
new fire hydrant. Route piping from the fire department connection to the point of connection at the
building. Prepare fire flow calculations for multiple scenarios based on the new design and previously
acquired fire flow data from EVMWD.
Potholing – Coordinate potholing activities with USI, review and interpret pothole reports, and add
tabulated pothole data the plans for EVMWD. Potholing will occur on Main Street and Graham Avnenu
to identify points of connection on existing water lines, gas line crossings, and portions of the waterline
being replaced.
Sewer Video – Provide coordination, video review, and data interpretation for video footage of the
existing sewers in Main Street and Graham Avenue necessary to locate three sewer laterals serving the
three buildings that previously occupied the city hall site. Add sewer lateral locations to the EVMWD
plans and coordinate abandonment thereof with District staff.
Water Rights Grant Deed – Relocating the DCDA/FDC to the Graham Avenue will result in the need for a
Water Rights Grant Deed (WRGD) in favor of the Elsinore Valley Municipal Water District (EVMWD).
ERSC will coordinate the preparation and response to any plan check comments with the City’s survey
consultant, Dennis Janda, Inc. ERSC will process the WRGD through EVMWD to approval. When
approved, ERSC will acquire a wet signed copy of the WRGD and provide the same to EVMWD for
signature and recording.
Reimbursable Expenses – ERSC will pay plan check fees for the review of the WRGD on behalf of the
city.
Deliverables
Modified Grading, Drainage and Street Plans.
Modified Water and Sewer Plans with Fire Flow Calculations (EVMWD).
Additions to EVWMD plans showing tabulated pothole data.
Sewer video and addition of sewer laterals to EVMWD plans.
Approved Water Rights Grant Deed.
Fee Estimate
Fees and charges associated with the design services outlined above are provided below.
Grading, Drainage, and Street Plans $ 3,655
Fire Department Connection $ 14,175
Potholing $ 4,200
Sewer Video $ 2,520
Water Rights Grant Deed $ 4,630
Reimbursable Expenses $ 4,225
Total $ 33,405
If you have any questions regarding this request, please give me a call at (909) 890-1255, x103.
Page | 41861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
Respectfully,
Matt Brudin
Signed electronically 11.07.2025.
Matt Brudin, P.E.
Principal