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HomeMy WebLinkAboutFrias Presents SEPC Super Eventazo Diamond Stadium 08-24-2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB C17'YOr L A K-E L S I NCR E SUPER EVENTAZO con Primavera Y La Adictiva DREAM EXTREME SPECIAL EVENT PERMIT CONDITIONS Name of Event: Super Eventazo con Primavera Y La Adictiva Organizer(s): Frias Presents, Jesus Frias, (PH: Event Address: Diamond Stadium, 500 Diamond Drive Event Date(s): August 24, 2024 Event Time: 5:00 PM to 11:30 PM No. Spectators: 3,000 Setup Date(s)/Time(s): August 24, 2024 starting at 10:00 AM Cleanup Date(s)/Time(s): August 24, 2024 starting at 11:00 PM Event Description: Hispanic music concert with Conjunto Primavera, Band La Adictiva, Band Cuisilos, Banda Cohuich, Hijos de Barron 1. Event Conditions Disclaimer a. The following are the conditions of approval for hosting your proposed event. Please note that these conditions will not be finalized until all items listed in this section (Section 1) are submitted and all required signatures are received. Compliance with these prerequisites is essential to ensure the approval process can proceed smoothly and without delay. Initiz1 ❑ Insurance documents, as listed in section 13: Sly (ACM Initials) 2. Spectator Parking and Attendants: a. Parking will be designated in the Parking Lot A & C at the Lake Elsinore Diamond Stadium. 3. ADA Compliant: a. Provide ADA Accessible Parking as close as practicable to the admission area. b. Provide ADA Restrooms as near as practicable to the track and concession stands. c. Have personnel ready to assist handicap patrons as needed. d. Provide ADA Golf Cart for transportation of individuals requiring assistance to the field level. City of Lake Elsinore providing cart and driver. 4. Vendors & Exhibitors: a. All vendors selling food shall have the appropriate Riverside County Health Department Permits and submit to the Special Events Coordinator 20 days prior to event. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB b. All vendors selling products/services are required to maintain a City of Lake Elsinore Business License during the duration of the event (for convenience, the City offers one-day business licenses). c. A minimum of an eight-foot aisle way shall be provided between concessions, waste and sanitation facilities. d. Food vendors shall provide the equivalent of two 30-gallon trash containers within ten (10) feet of their concessions. 5. Generators: a. All liquid fuel generators shall have secondary containment and a spill kit located within 100 feet of the secondary containment. b. Each generator or generator area shall be provided with at least one fire extinguisher with a rating of not less than 2:A-10:B-C. 6. Amplified Sound & Noise Level: a. Amplified sound, live music and performances are permitted during the event. b. The Organizers shall not violate the City's noise ordinance by disturbing the peace. c. Music must end promptly by 11:00pm. 7. Accessibility of Law Enforcement and Emergency Responders: a. There shall be unobstructed access ways into the event for Law Enforcement and other emergency responders. There shall be clearly marked, unobstructed exits for patrons in the case of an emergency or the need for evacuation arises. b. Emergency access shall have an unobstructed width of not less than 24 feet, except approved security gates in accordance with the California Fire Code, and an unobstructed vertical clearance of not less than 13 feet 6 inches. 8. ABC Licensing/Permits: a. ABC License is required to be pulled by the Lake Elsinore Chamber of Commerce. b. Applicant must comply with any and all requirements regulations indicated by the Department of Alcoholic Beverage Control. Adequate security measures must be in place to secure all alcoholic beverages from patrons and to prevent accessibility to minors. c. Alcohol sales to cease one (1) hour prior to end of event d. Event Staffing-Applicant will provide a detailed security plan indicating security staffing levels and assignments subject to Sheriff's approval 20 days prior to the event. 9. Event Staffing: a. Applicant to provide security staffing level equivalent to 1:250 security officers to event attendees. 10. Traffic: a. Diamond Stadium Traffic Control Plan as recommended by Storm Baseball Staff and approved by City Traffic Engineer. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB b. Use signs or other methods to identify the entrance and exist to the visitor parking and the path of travel for pedestrians from the parking to the event area c. Placement of event related signage or traffic control personnel or equipment in the public right of way is not permitted without pre-approval by the Engineering Division and an Encroachment Permit (minimum fee: $220.00). d. Event is responsible for providing safe access to and throughout event for pedestrians. If necessary, applicant shall have staff serve cross guards from event to parking lot. 11. Portable Toilets and Wash Stations: a. Secondary containment (generally trays) required under portable toilets. 12. Trash & Clean-up: a. Even applicant should have a spill kit onsite. In the event of a fluid spill, the applicant is responsible for the cost of cleanup. b. At the Stadium, ❑ In accordance with the City's Franchise Agreement for waste disposal &recycling, CR&R shall be used for removal and disposal of all event waste material and recycling. ❑Trash and recycling containers shall be stationed throughout the event areas. ❑ No hosing of parking lot is permitted without implementing runoff capture BMPs. Dry cleanup is preferred. ❑All trash cans shall be removed from the site after each event. c. Event applicant and sponsor are responsible for ensuring that pollutants from the event do not enter the lake or storm drain system. City Municipal Code 14.08 defines "Pollutant" as: ❑ "Pollutant" means anything which causes the deterioration of water quality such that it impairs subsequent and/or competing uses of the water. Pollutants may include but are not limited to paints, oil and other automotive fluids, soil, rubbish, trash, garbage, debris, refuse, waste, ...hazardous waste, chemicals,.. animal waste, offensive matter of any kind. 13. Insurance: a. The Organizer(s) shall provide the City with a certificate(s) of insurance in the following amounts: ❑ General Aggregate Per Event: $1,000,000 ❑ Auto Liability: $1,000,000 ❑ Workers Comp: $1,000,000 ❑ Host Liquor Liability: $5,000,000 b. The Organizer's shall use the following additionally insured statement: City of Lake Elsinore its officers, elected and appointed officials, officers, agents, and employees are named as additional insured per attached ISO form CG20 70 77 85. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB 14. Fire Department Requirements: a. The Fire Safety requirements of the Lake Elsinore Fire Protection Planning are hereby referenced as a separate attachment in Exhibit and incorporated herein as part of the City's conditions of approval. 15. Law Enforcement: a. Sheriff Cost- Supplemental Invoice Sheet ❑Total: $6,446.04 16. Security Deposit: a. Organizers shall provide the City with a security deposit in the amount of $1,000 at least twenty (20) days prior to the event date. The Security Deposit shall be held by the City as security for the faithful performance by Organizer(s) of all the obligations stipulated in this conditional agreement. The Security Deposit shall not bear interest. If any event fee shall be overdue and unpaid, or if Organizers shall fail to observe or perform any of its obligations under this License, then City may, at its option and without prejudice to any other remedy which City may have on account thereof appropriate and apply such Security Deposit or so much thereof as may be necessary to compensate City in respect of the payment of the event fees or damage sustained by City due to such breach on the part of Organizers; and Organizers shall forthwith upon demand restore such Security Deposit to the original sum deposited and failure to do so shall be considered a default under this conditional agreement. Should Organizers comply with all of its obligations under this conditional agreement and promptly pay all of the event fees, the balance of the Security Deposit shall be returned in full to Organizers following the end of the event. Summary of Fees: ❑ City Permit Application Processing Fee: $305.06 (waived) ❑ City Refundable Security Deposit Fee: $1,000.00 (waived) ❑ Sheriffs Law Enforcement Fees (Paid to RSO): $ Noted Above, paid directly to RSO. ❑ Cal Fire Application Processing Fee: $ Paid The Special Event Permit may be revoked summarily by the City for non-compliance with any of these conditions as set forth above. By Signing below, I acknowledge that I've read, understood and agree to these Conditions of Approval. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Date: 9/3/2024 1 9:19 AM PDT Name (Print): Jesus Frias DocuSigned by: CD9AF465F8694C4 Organizer Approved By: Date9/5/2024 1 7:11 PM PDT Name (Print): Johnathan O. Skinner DocuSigned by: FSBFA45B36F0438... Community Services Director, City of Lake Elsinore Date: 8/22/2024 1 6:43 PM PDT Name (Print): Shannon Buckley Assistant City Manager, City of Lake Elsinore Date: 9/5/2024 1 8:37 PM PDT Name (Print): Jason Simpson ' �F_ss1F_63E6FE41z City Manager, City of Lake Elsinore `4 LAXEE • �4 him- • F J f•A +� 1 4• t 1. •�� fi 'k7�4,� x'Y. 1 w J iY F • 1� y 14 4 q I .•' 4 � � # yn a +V, �, �`��i • eft � y • i � 1 -�� •M,+�� _ Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB SUMMARY OF EVENT DESCRIPTION Event Title: SUPER EVENTAZO con PRIMAVERA Y LA ADICTIVA Description: Hispanic Music Concert with Conjunto Primavera, Banda La Adictiva, Banda (This should be Cuisiilos, Banda Cohuich, Hijos de Barron promotional in nature and cannot exceed 300 characters) Admission Fee: $70 - $125 Event Category: ❑ Run / Walk ❑ Circus / Carnival ❑ Parade / March ❑ Festival / Celebration �■ Concert / Performance ❑ Air Show / Car Show ❑ Farmer's Market ❑ Other Anticipated Attendance: Total 3,000 Per Day 3,000 Anticipated Total Per Day Participants: DATE/TIME Set-Up: Date 8-24-2024 Time 10:00am Event Starts: Date 8-24-2024 Time 3:00pm Event Ends: Date 8-24-2024 Time 10:30pm Dismantle: Date 8-24-2024 Time 11:00pm Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB General Event Information Event Name: SUPER EVENTAZO con PRIMAVERA Y LA ADICTIVA Group or Organization Sponsoring Event: Super Bailes LLC - DBA Frias Presents Street Address:21601 Balerma City/State/Zipcode: Mission Viejo, CA 92692 Applicant Name:Jesus Frias Phone Number: Email Address: Event Location: Diamond Stadium @ Lake Elsinore Event Date(s):8-24-2024 Estimated Attendance:3,000 Event Set-Up Time:10:00am Event Start Time:5:OOpm Event Clean-Up Time: 11:30pm Event Categories (check all that apply): ❑ Run/Walk ❑ Circus/Carnival ❑ Parade/March ❑ Festival/Celebration ■ Concert/Performance ❑ Car Show ❑ Outdoor Market ❑Other List location(s) of where this event has been held in the past: Ford Idaho Center; Riversdie County Fairgrounds, Ramona Fairgrounds, Adelanto Stadium Is this an annual event? ❑ Yes ■ No How many years has this event been held? 10+ Will there be a request for street closures for this event? ❑Yes ■No The event site plan and/or route map shall be sumbitted, and include at least,but not limited to the following: • An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indiciate the direction of tracel and all street or lane closures. • The location of fencing,barriers, and/or barricades. Indicate any removable fencing for emergency access. • The provision of minimum of twenty-four foot (24') emergency access lanes throughout the event venue. • Placement of generators and fire extinguishers. • The location of all stages,platforms, scaffolding,bleachers, grandstands, canopies, tents, portable toilets, booths,beer gardens, cooking areas, trash containers, dumpsters, and other temporary structures. • Placement of vehicles and/or trailers. • Exit locations for outdoor events that are fenced and/or locations within tents and tent structures. All enclosed tents exceeding 200 sq. ft. need to show State Fire Marshall listing. • Identfication of all event components that meet accessability standards. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Security Information Have you hired a licensed professional security company? ■Yes ❑ No Security Organization: 9th Shield - Diamond Stadium Security Street Address:27851 Bradley Rd Ste 120 City/State/Zipcode: Menifee, CA 92586 *Please note: The security company must have a current City of Lake Elsinore Business License. =1 Alcohol sales require a state permit. For more information contact: Alcohol Beverage Control (ABC) at 3737 Main Street, #900, Riverside, CA 92501 (951) 782-4400 or wwwabc.ca.gov Will alcohol be consumed at this event? ■ Yes ❑ No *If yes, check type of alcohol to be served ■ Beer ■ Beer and Wine ■ Other (List type)Spirits If alcohol is consumed at this event, describe how sales to minors will be avoided. 21+ Wristbands, Roaming Security *Please note:If alcohol is being served, additional alcohol insurance will be required. VendorBooths i Food Concessions Please note:A City of Lake Elsinore Business License is required for all vendors that are selling items (merchandise and/or food). In place of a City Business License, a One Day Business License can be obtained for$10.00 per day for each vendor participating. The One Day Business License can be completed by each individual vendor or in bulk by the event organizer. Please contact mveliz@lake-elsinore.org for more information. A completed vendor list is due to the Special Events Coordinator no later than 20 business days prior to the event. If the event includes food vendors and/or food preperation areas, the Riverside County Enviornmental Health Department must be contacted and the event organizer must provide a completed permit. Does your event include food concessions and/or preparation areas? ■Yes ❑ No If yes,please describe how food will be served and/or prepared? Served with disposible to-go plates/utensiles; warmed in catering platers Field bar on 1 st base side & 3rd Base / Stand 2: Walk up concessions/bar/ Stand 1 Mexican food/taqj Amplified Noise Will your event have amplified noise? ■ Yes ❑ No Will your event have live music? ■Yes ❑No If yes, please provide named of band(s) and type of music: Conjunto Primavera, Banda La Adictiva, Banda Cuisillos, Banda Cohuich - Latin Music Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Portable Will the on-site restroom facilities be needed for this event? ■Yes ❑No *If yes, the event organizer is responsible for cleaning and restocking the facility. Will additional restrooms be provided at this event? ■Yes ❑No *If yes,please provide the following: Total Number of Portable Restrooms (1/500 Ratio): 20 Total Number of ADA Accessible (10% minimum): 2 Name of Portable Restroom Company: Telephone Number: Sanitation and - • *Please note: Due to franchise agreement, CR&R is the only provider available. All containers must be removed from the event area at the end of the event. Sanitation Company: CR&R;Attention: Telephone Number: 951-657-7513 Number of Trash Cans: Stadiu Number of Recycling Containers: Stadia Number of Dumpsters: Stadia Building i Safety Department *Please note:A Building Permit is required for tents that exceed 400 square feet, elevated platforms, or stages. Structural anchoring/stabalization is required for tents,platforms,generators, or stages. Will generators be utilized at this event? ❑Yes ■No *If yes,how many and what size? Quantity: HP or kVA Size: Will tents/canopies that are over 200 square feet be utilized at this event? ❑Yes ■No Medical Have you hired a licensed professional emergency medical services provider to develop and manage your event's medical pan? ❑Yes ■No Medical Services Provider: Stadium Contact: Phone Number: *Please note: The medical services provider must have a current of City of Lake Elsinore Business License. Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Insurance Documents Name of Insurance Company: EVANSTON INSURANCE COMPANY Contact Name: Judith Saldana 3DS5475-M3575426 Policy Number: Street: 25381 Alicia Pkwy # G Laguna Hills CA 92653 City/State/Zipcode: Laguna Hills CA 92653 Telephone: 949-900-6677 Before final approval of your special event application is granted, a Certificate of Liability Insurance on an ACORD 25 Form shall be provided, naming the City as additionally isnured, for the Host Organization and, as applicable,the Primary Contact, Private Security Service Provider, Medical Service Provider, and other service providers if required by the Risk Mangement Department. All certificates of insurance must provide coveraget for the duration of the event, including setup and tear down dates. The City's Risk Manager Department has final authority regarding the insurance coverage for the Special Event and can require insurance coverage from other service providers;place requirements on Event Components and/or modify Event Components in a Special Eevnt due to teh unique nature or risk of a particular Event or Event Component; and require participant waivers. Certificates of Insurance Must Reflect: Commercial General Liability with limits of: $1 Million Per Occurence $2 Million General Aggregate Statutory Limits for Workers Compensation and Employers Liability: $I Million Per Accident or Disease Liquor Liability: Required if alcohol will be sold at the event $5 Million,but vary depending on size and nature of event Auto Liability: $1 Million per accident for bodily injury and property damage Certificate Holder Must Reflect: City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Special Event RELEASE AND IDEMNIFICATION AGREEMENT As the Event Organizer of the event described herein, it is understood that if a permit is approved,we, Jesus Frias agree to indemnify the City of Lake Elsinore and its employees, servants and agents, and hold them harmless from any liability, penalty, expense or loss arising out of any injury to any person or damage to any property resulting from the provision or failure to provide services for this special event permit, of the approval thereof, including without restriction any such liability,penalty, or loss resulting from the active or passive negligence of the City, its employees, servants or agents. AMERICANS WITH DISABILITIES ACT (ADA) As the Event Organizer of the event described herein, it is understood that if a permit is approved,we, Jesus Frias agree to follow federal regulations prohibiting descrimination on the basis of race, color,national orgin, age, or disability. - 7-18-2024 Signature of Event Organizer Date Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB SPECIAL EVENT PERMIT APPLICATION Permit Number: Office Use Only Assessor Parcel # (APN) EVENT INFORMATION Event Name: SUPER EVENTAZO PRIMAVERA Y LA ADICTIVA Address: 500 DIAMOND DRIVE City/Zip: LAKE ELSINORE,CA 92530 Inspection Request Received Event Contact: DANNY FRIAS Phone Number: Type of Event: CONCERT Total # of people: 3000 Event Date(s): 8-24-2024 Time Start: 5PM Time End: 11:00PM Additional Notes: APPLICANT/SPONSORING ORGANIZATION INFORMATION Company Name: Super Bailes LLC DBA Frias Presents Applicant Name: Jesus Frias Address: 219 E.Washington Avenue Phone Number: City/Zip: Santa Ana, CA 92701 Email: Mark all that apply: Food & Beverage: ❑ Catered On-Site/Off-Site ❑ Barbeques/Grills ❑ Deep Fryers ❑ Ranges ❑ Woks Tents/Canopies: Tents/Canopies - Under 400 square feet: Over 400 square feet: Over 700 square feet: Copy of fire retardant certification provided: ❑ Yes ❑ No Booths: Number of booths: Cooking: 0 Yes ❑ No Generators: Quantity: Refuel Required: ❑ Yes 0 No Open Flame/Pyro: ❑ Yes ❑ No *Form 21 ❑Special Effects may be required OFFICE USE ONLY Received By: Fee Amount: Date: Permit Review: Approved Corrections Reviewed by: Date: Standby/ Safety Inspection: Required ❑ Yes ❑ No Person Assigned: Final Approval: ❑ Granted ❑ Denied Sign: Date: Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01BB REQUIRED WITH THIS APPLICATION: The following plans shall be submitted in a clear and legible manner on an ❑ format; larger maps or blueprints may be necessary. Site Map: Indicate locations of event activities, tents and/or booths, including distance from other temporary structures, buildings, property lines or booths. Please show location of generators, vehicle parking areas, fire lanes and roadways. Floor Plan: Indicate occupancy load calculations, exit locations and dimensions, exit doors/curtains, placement of exit signs, portable fire extinguishers-MD0E1a0IJD8D1d�0MMM candles/ sternos/ heaters/ number of tables and chairs, table dimensions, chair spacing, chair bonding, aisle locations, length and width, emergency lighting, flooring material, stages. Parking and Security Plan: Provide a copy to verify fire access and abilities. Additional Info: Emergency Medical Service provided at this event? ❑Yes ❑ No Level of Service(s): Stadium- In process CONDITIONS OF APPROVAL For events that will have more than 200 attendees, applications shall be submitted a minimum of sixty (60) days in advance. Fire application and inspections are charged on an hourly inspection fee basis starting at Fees shall be submitted a minimum of ten (10) business prior to date of event. A pre-event inspection is required prior to the display or event where large tents, generators and/or cooking is proposed. Provide a signed letter from Property Owner allowing permission to use property for the event. I CERTIFY THAT I HAVE READ THE ABOVE STATEMENT OF CONDITIONS OF APPROVAL AND THAT ALL INFORMATION SUBMITTED IS CORRECT. I AGREE TO COMPLY WITH ALL LOCAL LAWS RELATED TO FIRE PREVENTION, AND TO RULES AND REGULATIONS ADOPTED BY THE CALIFORNIA STATE FIRE MARSHAL. I HEREBY AUTHORIZE A REPRESENTATIVE OF THE FIRE DEPARTMENT TO ENTER UPON THE ABOVE- MENTIONED EVENT PREMISES FOR INSPECTION PURPOSES. Jesus Friiaas Date: 7-18-2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB V � fri fy 2024 CITY OF LAKE ELSINORE AUGUST 24TH EVENT CONCEPT OF OPERATIONS (CONOPS) Madd h i h i Y h fr SABAIDO AGOSTO 249 20 R#1 .moo 4 Ff t r ` 4 RUIERTAS4 BhflN5Af x _ • IN FO'I~MES: FPIASP'RESENTS.COM 1 714-791-5t18 y M714-202-664 Page 1 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB BACKGROUND The City of Lake Elsinore will be having an event with music and entertainment at the Diamond Stadium parking lot on August 241h 2024. Join us for an unforgettable evening of music and entertainment at the Super Bailes Music Festival! Starting at 5:00 PM. Enjoy performances by some of the biggest names in the regional music scene. With a lineup featuring Conjunto Primavera, Banda Cuisillos, La Adictiva, Banda Cohuich, Hijos de Barron, and El Llamado. This event promises an incredible night for music lovers of all ages. Please note that the lineup is subject to change. For more information, call 1-800-668-8080. Please be advised, gates open at S:OOpm and event starts at 6:OOpm. PURPOSE This Concept of Operations (ConOps) provides the framework for coordinating and communicating with City Departments and Local Agencies activities designed to provide and support the safety of all attendees, City staff and all agencies for this City event. This document should not be considered all- inclusive therefore,obliquely impacted or supporting departments not specifically listed within should coordinate information and activities with the City Planning Team. SCOPE This ConOps will primarily outline the services and support departments will provide during the August 241h Event. For some departments,this role is very different than their"normal" day to day functions. OVERALL OBJECTIVES The City's collaborative efforts outlined in this ConOps are intended to meet the following objectives: • Safety of City Staff, all participating agencies, and the community. • On-going coordination among the event/planning team before, during, and after. • On-going communication among the event/planning team for a great turnout. • Preparedness among the event/planning team before, during, and after. RESPONSE OVERVIEW In case of emergency that threatens the safety of the community and any individuals involved in this response, 9-1-1 will be activated.The involved department will be responsible for reporting the event to Emergency Services who will include a summary in the daily situation summary. The group will collectively discuss the need for increased security, changes to procedures. Page 12 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB ROLES& RESPONSIBILITIES The City Manager and/or Assistant City Manager will oversee the overall participation of this event. City Departments The CM &ACM will be responsible for the following: City Manager(CM) & • Approving all public information messaging and coordination of the Assistant City Manager Joint Information System as needed. (ACM) • Informing the City Council on the overall situation and relevant issues during the August 24th event. • Monitoring interconnected issues and assisting with resource recommendations if needed. • Participating in coordination conference calls or in-person meetings as requested by the City's Planning Team. Emergency Services The Emergency Services Department is responsible for providing support for this event to ensure safety for City Staff, local agencies,and the community. Emergency Services will be responsible for the following: • Establishing a communication plan for the event • Providing logistical support and managing resource requests from participating departments and agencies, if needed • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team • Activating the EOC (@ Public Works Yard), if needed • Providing CHP event ConOps for patrol officers.Adding CHP Dispatch Center number on plan Code Enforcement The City's Code Enforcement will provide support for this event to ensure safety for City staff, local agencies, and the community. Code Enforcement will be responsible for the following: • Will assist RSO Deputies as needed. • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team Public Works The City's Public Works Department is responsible for many aspects of managing & maintaining City enforcement as well as assisting the community with traffic direction and helping Fire and Law with resources. Public Works will be responsible for the following: • Event set-up with tables,trash cans, and message boards • Placing, maintaining and the removal of road closures before, during, and after the event • Assisting Police and Fire with resources and traffic control as needed • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team Engineering The Engineering Department will provide support for this event to ensure safety for City staff, local Department agencies, and the community. Engineering will be responsible for the following: • Providing a traffic plan for the event. (Attachment B &C) • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team Community Services The City's Community Services Department will provide support for this event to ensure safety for City staff, local agencies, and the community. Community Services will be responsible for the following: • Liaison to vendors, promoter, and city staff. • Assist event as needed • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team. Page 13 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Fire Riverside County Fire Department/CALFIRE is a first responder agency that serves a Fire, Rescue and Department EMS role in the City of Lake Elsinore. In addition to responding to 911-calls, the Fire Department will be responsible for the following: • Establishing Incident Command/Unified Command and Incident Command Post(s) as needed for related incidents/events • Coordinating& communicating information with the City of Lake Elsinore Sheriff Department • Participating in the Joint Information System • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team Sheriff's The Sheriff's Department provides law enforcement services to the community of the City of Lake Department Elsinore.The Sheriff's Department will be responsible for the following: • Establishing Incident Command/Unified Command and Incident Command Post(s) as needed for related incidents/events • Coordinating& communicating information with the City of Lake Elsinore Department • Participating in the Joint Information System • Participating in coordination conference calls or in-person meeting as requested by the City's Planning Team Response Components EOC The City Emergency Operations Center(EOC)will only activate if an incident related emergency occurs. Activation Triggers The EOC will provide support to Incident Command/Unified Command in the field and coordinate activities, mutual aid requests and information. EOC location is the Public Works Yard. Communications The Communications Plan for the event/planning team is located at the end of this document Plan (Attachment A). This plan should not supersede or override a department's roles and responsibilities to maintain their own internal communications plan, contact lists, etc. Public Information The City's PIO will serve as the lead in coordinating with appropriate departments (Cal-Fire & RSO) to Officer(PIO) ensure messaging and social media strategies are closely coordinated. If an emergency requires EOC activation, the City's PIO (Emergency Services Manager), will serve as the lead by establishing a Joint Information Center/System (JIC/JIS). The PIO will coordinate with all participating departments on public messaging strategies. To ensure continuity in messaging, agencies are asked to closely coordinate social media messaging so that all agencies can re-post or re- tweet accordingly. Rumor control will be handled by appropriate PIOs as part of the JIC.When activated,the JIC will be responsible for the coordination and staffing of the public information hotlines. Operating hours of the hotline will also be established by the JIC Manager. Page 14 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01BB ATTACHMENT A - CITY OF LAKE ELSINORE AUGUST 24T" EVENT- COMM PLAN 1. Event Name: 2024 City Of Lake Elsinore August 24T" Event 2. Operational Period: August 24, 2024 Time From: 4:00 pm Time To: 11:00 pm 3. Basic Local Communications Information: Agency First Name Last Name Position Title Email Address Phone City of Lake Elsinore Daniel Saavedra* Public Works Supervisor dsaavedra(a)lake-elsinore.org City of Lake Elsinore Johnathan Skinner Community Services Director iskinnerQLake-Elsinore.org City of Lake Elsinore Beau Davis Community Services Deputy Director bdavis al)Lake-Elsinore.org City of Lake Elsinore Rick De Santiago Public Works Manager rdesantiago(cDLake-Elsinore.org Riverside Sheriff Office Jim Rayls Captain iravls( riversidesheriff.ora Riverside Sheriff Office Dave Clark Lieutenant dclark(c)riversidesheriff.gM Cal-Fire Lonny Olson Deputy Chief lonny.olson(a)fire.ca.gov Prepared by: Ralph Mesa Jr Position Title: Emergency Services Manager Signature: Communication Plan Page Date/Time:August 24,2024 1 *Field points of contact during the events Page 15 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB ATTACHMENT B — CITY OF LAKE ELSINORE AUGUST 24T" EVENT —TRAFFIC MAP SATU RDAY,AUGUST 24"' 2024 � :� ► +. r f-fent Traffic Map s mpr labe- +:• # r � 4 . • - _ '4 • r 4r � ri /S r r r • - -�-'_z. z '- •.a l.i.! iF r •!} _ �+ '�- Fit Vehicle -- _Entrance b •+.... *+ LEGEND Pedestrians � � �.•....•• • •'••' •• ..•�•�' Trafific Firauv —Entrance • ,; r+. Closure to Event Areamill Entrance& To and From Parking Area f �' Pedestrians Crossing Area '+ + - t � _ _ ... ICE# .+• .''�'r'r +� � � �f m Page 16 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB ATTACHMENT C — CITY OF LAKE ELSINORE AUGUST 24T" EVENT—TRAFFIC MAP SUPER EVENTZO CONCERT I Date:8-24-2024 it l Time:5pm-11 pm t Attendance:3,00D approx. I ,i. I II ,I. 4% .a.: 41, _f` r F= V �UUd[d­gyr/„ nd 5® i.e Alert 'grrYOFLAKE ELSHCRE APPRUVAL CITY OF LAKE ELSINORE iIIII�YYP Call 10LL FRF£ LIA J w w :ne IseaSrn s. tice i� [i..[ _ _ f� B++ LADE LSIMQRE IAMON❑ STADIUM TRAFFIC CONTROL PLA nnEwu Ex*a� uDRAFT «.�r+ SHEET =:F_ Page 17 8.22.2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB ATTACHMENT D — CITY OF LAKE ELSINORE AUGUST 24T" EVENT— EVENT MAP Saturday, August 24 -_-- _ Frias Presents Event f . s -- Food Vendors YIP am ? LQ x 19 r VIP Area GA Admission 0 750 chairs MR Tf FWdVendars r' - — - - Legend - Fencing8'Height Barricades Restrooms-30 minimum units Picnic Tables-60units 46 VIP/21+Wristband Tent Not to scale Page 8 8.22.2024 Rival la rnill Shariff'c rlepartment Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB Extra Duty Reimbursement Fiscal Year 2023/2024 Customer: Super Eventazo con Primavera y La Adictiva Concert Address: 21601 Balerma,Mission Viejo CA 92692 Reason/Purpose: Diamond Stadium Concert Date(s)of Event: 24-Aug-24 IRS Approved-Mileage Rate Effective 01/01/2023 Board of Supervisor Approved-Extra Duty Hourly Rate Effective 11/08/2022 FF Estimate Actuals Position Hours Rate Cost Hours Rates Cost Deputy Sheriff 63.0 101.68 6,405.84 101.68 Deputy Sheriff-84 101.68 101.68 Sheriff Corporal 108.27 108.27 Sheriff Corporal-84 108.27 108.27 Sheriffs Master Inv 130.94 130.94 Sheriffs Sergeant 138.37 1 138.37 Sheriffs Sergeant-84 138.37 138.37 Sheriffs Lieutenant 165.11 165.11 Sheriffs Captain 191.82 0.00 Community Services Officer 1 53.19 53.19 Community Services Officer 11 67.12 67.12 Sheriff Service Officer 1 41.49 41.49 Sheriff Service Officer II 46.12 46.12 Sr Sheriff 911 Comm Officer 94.11 94.11 Mileage 60.0 0.670 40.20 0.670 0.00 6,446.04 0.00 ACTUALS REFUNDS Total Hourly Cost - (6,405.84) Total Mileage Cost - (40.20) - (6,446.04) Acct/Fund/Department 773590-10000-250-030-3500 - (6,446.04) SpeedType Key Refer to the Speed Type Worksheet Super Evantazo RSO Fees 8/22/2024 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB �* COUNTY OF RAVE RSIDE A4186650 `{r .•q' OFFICIAL RECEIPT t DepartmentL-� Date- d. za c7� Received from ) Description Pre Q U g' DOLLARS 100 2 6 _ S cHECK PAYOR COPY By �� � 1 Docusign Envelope ID:48852C44-AD76-4E44-8E72-9DCE042A01 BB ACCO CERTIFICATE OF LIABILITY INSURANCE 708/22/2024 E(MMIDD/YYYY) �� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Judith Saldana NAME: HOEPro Prestige Insurance Center A/CNNo Ext: 949 900 6677 FA No): 949-600-9910 E-MAIL ADDRESS: judith@prestigeinsurancecenter.com einsurancecenter.com 25381 Alicia Pkwy#G INSURER(S)AFFORDING COVERAGE NAIC# Laguna Hills Ca 92701 INSURERA: Evanston Insurance Company 35378 INSURED INSURER B: National General Insurance 23728 Super Bailes LLC INSURER C: Berkshire Hathaway Guard 22276 c/o Jesus Frias INSURER D: Berkshire Hathaway Guard 22276 219 E Washington INSURER E: Santa Ana CA 92701 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ 100000 CLAIMS-MADE � OCCUR MED EXP(Any one person) $ 5,000 A X LIQUOR LIABILITY Y Y 3DS5475-M3575426 08/24/2024 08/25/2024 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 X POLICY PRO- ECT LOC LIQUOR $ 5,000,000 J AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1 000 000 Ea accident $ X ANY AUTO BODILY INJURY(Per person) $ B ALL OWNED SCHEDULED 12478626100-01 02/17/2024 08/28/2024 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 4,000,000 C EXCESS LIAB CLAIMS-MADE XHR100963582D 08/24/2024 08/25/2024 AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS XI ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 D OFFICER/MEMBER EXCLUDED? ❑Y N/A WF066H76800L 02/17/2024 02/17/2025 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate holder listed below is named as additional insured per attached MEGL2217 01 19. Event Type:Concert-Pop/Cover Band.Waiver of Subrogation applies per attached CG 24 04 12 19.Primary/Non-Contributory wording applies per attached CG 20 01 04 13. Lake Elsinore Storm,LP,GJJ Storm Management, Inc.,Storm Events,LLC,Golden State Concessions and Catering Inc.,Diamond Stadium Operations,Storm Thredz, LLC, 1-15 Digital Media,JIC CP Diamond Development, LLC,JIC Diamond, LLC,City of Lake Elsinore have been added as additional insureds. CERTIFICATE HOLDER CANCELLATION City of Lake Elsinore SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 130 South of Main Street Lake Elsinore CA 92530 AUTHORIZED REPRESENTATIVE Judith Saldana ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD