HomeMy WebLinkAboutItem No. 10 - Change Order No.1 with Elsinore Valley Municipal Water District to Provide Const10)Change Order No.1 with Elsinore Valley Municipal Water District to Provide
Construction Inspection Services for the Camino Del Norte Sewer Extension Project.
EVMWD W.O. 2025-00164-INS
Approve and authorize the City Manager to execute Change Order No. 1 with Elsinore
Valley Municipal Water District for $76,240.00 to provide Inspection Construction Services
for the Camino Del Norte Sewer Extension Project.
Page 1 of 2
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:July 8, 2025
Subject: Change Order No.1 with Elsinore Valley Municipal Water District to Provide
Construction Inspection Services for the Camino Del Norte Sewer
Extension Project. EVMWD W.O. 2025-00164-INS
Recommendation
Approve and authorize the City Manager to execute Change Order No. 1 with Elsinore Valley
Municipal Water District for $76,240.00 to provide Inspection Construction Services for the
Camino Del Norte Sewer Extension Project.
Background
On January 28, 2025, the City Council approved a professional services agreement with Aneen
Construction Inc. to provide Public Works Construction Services for the Camino Del Norte Sewer
Extension Improvements Project. The City paid an initial Inspection deposit to EVMWD in the
amount of $29,900.00 on March 18, 2025, at project commencement.
During the field verification and construction survey staking, contractor Aneen Construction Inc.
discovered that the Contract plans contained a major design error. The design plans were
prepared by Ardurra Inc., an engineering design firm with experience working on Elsinore Valley
Municipal Water District (EVMWD) facilities. The design plans were reviewed and approved by
EVMWD in January of 2025 prior to the City advertising the project for construction. Additional
inspection by EVMWD is now necessary due to the actual existing manhole depth changing from
12.2 feet on the plans to an actual depth of 25.2 feet observed in the field. Additional field
conditions encountered include breaking up of boulders and chipping away rock that is much
shallower than anticipated. These issues have contributed to a lower production rate and more
inspection effort by EVMWD than originally anticipated.
EVMWD is requesting that the City provide additional funding for construction inspection fees
for the project to remain on track. The expected completion date is now July 2025.
Inspection Funding Request EVMWD
Page 2 of 2
Discussion
The requested additional funds by the district will cover the following:
•Facility Installation Inspections
•Facility Testing Inspections
•Punchlist Walk
•As-Built Drawings
•Record Notice of Completion
•1-Year Warranty Inspection
•Close out
Fiscal Impact
Inspection Change Order Funding Request No. 1 to EVMWD will result in a revised total
inspection cost of $106,140.00. The original inspection amount was $64,000.00.
Attachments
Attachment 1- Change Order No. 1
Exhibit A - Additional Funds Request Letter
Attachment 2 – Inspection Check Initial Funds Calculation
Engineering
CONSTRUCTION CONTRACT
CHANGE ORDER
Date 07/08/2025 C.C.O No. 1
951-674-3124
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
WWW.LAKE-ELSINORE.ORG
CONTRACTOR:
Elsinore Valley Municipal Water
District (EVMWD)
In conformance with and as part of the existing project the City of Lake Elsinore authorizes and directs
changes to the Deposit as described below.
1) EXTRA WORK ORDER (EWO) (Unknown or Unforeseen Work not covered by Contract)
a) Extra Work Item: Due to field depth errors that differed from the approved plans, the necessary
field revisions for construction will create added inspections.
•Facility Testing and Installation Inspections
•Punchlist Walk
•As-Built Drawings
•1 Year Warranty Inspection
TOTAL Lump Sum = $76,240
2) CHANGED WORK ORDER (CWO) (Significant increases in quantity of Unit-Price items; greater than 25%):
a) Changed Work Item A
i) Time impact is (+) additional Working Days.
3) CLOSING SUMMARY ORDER (CSO) (Final adjustment of original estimated contract quantities based on final
measured quantities):
a) Closing Summary Order:
i) Payment for this work is paid as follows:
Total = $76,240
AGREEMENT AMOUNT: Compensation as set
forth in the Agreement and as amended by
this and prior Contract Change Order(s) is:
$106,140.00
Original Contract Amount: $29,900.00
Amount All Previous CCOs (+-): $0.00
Amount This CCO (+-): $76,240.00
Total Contract Amount: $106,140.00
CITY’S ACCEPTANCE: The above described
work is hereby approved and directed to be
completed in accordance with the Contract
Documents.
City of Lake Elsinore
Rec.: _______________________________
City Engineer Date
App.: _______________________________
City Manager Date
CONTRACTOR’S ACCEPTANCE: Contractor agrees to perform
the above work as directed, in accordance with the
Contract Documents, and accept payment described above
as full compensation for work described subject to
additions and reductions of the quantities of various items.
Contractor: Elsinore Valley Municipal Water District
(EVMWD)
By __________________________________________
Title: ________________________________________
Date: ________________________________________
951-674-3146 | 31315 Chaney Street, Lake Elsinore, CA 92530 | www.evmwd.com
BOARD OF DIRECTORS Darcy M. Burke, Treasurer
Chance Edmondson, President Matthew Dobler, Director
Harvey R. Ryan, Vice President
GENERAL MANAGER
LEGAL COUNSEL
DISTRICT SECRETARY
Andy Morris, Director
Greg Thomas
Best, Best & Krieger
Christy Gonzalez
June 11, 2025
City Of Lake Elsinore
Attn: Carlos Norvani
130 S. Main Street
Lake Elsinore, CA 92530
Subject: ADDITIONAL FUNDS REQUEST 1ST NOTICE
CLE CAMINO DEL NORTE SEWER MAIN DIR
APPLICATION # 2025-00164-INS
Dear Mr. Norvani,
Elsinore Valley Municipal Water District has reviewed the above referenced project account
balance. The deposit submitted for Inspection is 183.59% depleted. The District kindly requests
that a payment is made in the amount of $ 76,240.00 to bring the deposit account current and
have sufficient funds to perform the remaining services on the project. It is our goal to help the
project succeed and provide excellent services. We look forward in receiving the payment as soon
as possible. Any remaining funds in the deposit account will be returned to the Developer
(Responsible Party) upon project close-out.
The additional funds requested above are an estimate of the funds required to cover services that
have been performed or will be performed in the future to complete the project. Enclosed is the
Payment Remittance Form that summaries the deposit(s) amount and estimated costs being
billed towards the deposit account. There are three costs billed to the account noted as billed,
unbilled and future costs. Billed Costs are services performed that have been billed to the account
and are reflected in the enclosed Statement of Project Costs. Unbilled Costs are services
performed that have not been reflected in the Statement of Project Costs due to processing
durations. Future Costs are the estimated future charges for the remaining services that will be
performed for the project. A brief list of services that may be remaining are as follows:
• Facility Installation Inspection
• Facility Testing Inspection
• Punchlist Walk
• As-Built/Record Drawings Review
• Record Notice of Completion
• 1 year Warranty Inspection
• Close-out Processing
• Misc. Administrative Activities
City Of Lake Elsinore
June 11, 2025
Page 2
Please make the payment online via credit card or ACH through the online permit portal at
https://permits.evmwd.com/.
Please reference the subject Application No. with any correspondence to the District. If you have
any questions regarding the above information, please feel free to contact Engineering Services at
(951) 674-3146 extension 6705.
Sincerely,
Mayra Cardenas
Principal Engineer
Development Services
Attachment: None
cc: Finance, File
WO#2025-00164-INS
Funds For:Inspections
Total Deposit $28,411.76 Billed Costs1 $52,159.75 Unbilled Costs2 $0.00 Remaining Deposit ($23,747.99)Future Costs3 $52,484.85
Total Due4 $76,240.00
Notes:
4. Total Due is rounded to the nearest ten.
1. Billed Costs are the charges for the services that have been performed and have been billed to the project account. Please refer to your Rhythm Portal account for billing charges.2. Unbilled Costs are the charges for the services that have been performed and have not been billed to the project account due to processing durations.Please refer to your Rhythm Portal account for billing charges.3. Future Costs are the estimated future charges for the services that will be performed until project completion.
Payment Remittance Form(Please remit this form with your payment)
Payment Remittance Slip
Payable to:Elsinore Valley Municipal Water DistrictEngineering Dept.31315 Chaney StreetLake Elsinore, CA 92531
Inspection Sewer (S)
Project Name:
WO#:
Description Rate Hrs. Cost
52,159.75$
52,159.75$
-$
-$
Meters Remaining (each) 41.50$ -$
Backflow Inspection (each) 41.50$ -$
Sewer Laterals Remaining (each) 41.50$ -$
Punchlist 290.00$ 8 2,320.00$
As-builts/Redlines 290.00$ 8 2,320.00$
CofO (Final) (each) 41.50$ -$
NOC and Grant Deed 86.00$ 1 86.00$
NOC Recording Fee (each) 101.00$ 1 101.00$
Warranty Inspection 290.00$ 8 2,320.00$
Engineering Manager 399.00$ -$
Senior Engineer Inspector 290.00$ 126 36,540.00$
Senior Civil Engineer 357.00$ -$
Development Service Representative 86.00$ -$
Field Maintenance Worker 244.00$ 8 1,952.00$
Close-Out 86.00$ -$
Contingency 45,639.00$ 15%6,845.85$
52,484.85$
Total Deposit 28,411.76$
Billed Costs1 52,159.75$
Unbilled Costs2 -$
Remaining Deposit (23,747.99)$
Future Costs3 52,484.85$
Total Due (Rounded Up) 76,240.00$
Legend:
Only fill-in the yellow cells
Notes:
1. Billed Costs - This is the charges billed on the Billing Summary. It is the Total Costs on the billing summary
2. Unbilled Costs - This is the consultant charges that have not been billed in the Billing Summary
3. Future Costs - This is the costs for the remaining services that will be performed in the project
4. Total Due is rounded to the nearest ten.
Water
Inspection Additional Funds Request for Water and Sewer Projects
Billed Costs
Statement of Project Costs (Billing Summary) - Total Costs
Billed Costs Sub-Total
Unbilled Costs
Unbilled Costs Sub-Total
CLE Camino Del Norte Sewer Main DIR
2025-00164-INS
Future Costs
Sewer
General
Future Costs Sub-Total
Summary of Costs
Page 1 of 1
Application No:
Project Name:
QUANTITY UNIT ITEM UNIT COST COST
EA Reports/Studies $5,000 -$
Planning Subtotal -$
QUANTITY UNIT ITEM UNIT COST COST
LF 8" PVC Water Main 50.00$ -$
LF 12" DIP Water Main 65.00$ -$
EA 4" RW Gate Valve 1,800.00$ -$
EA 6" RW Gate Valve 2,000.00$ -$
EA 8" RW Gate Valve 2,200.00$ -$
EA 12" RW Gate Valve 3,000.00$ -$
EA Fire Hydrant (6") Super 6,500.00$ -$
EA Fire Hydrant (6") Standard/Blow-Off 5,500.00$ -$
EA 1" Water Service 1,100.00$ -$
EA 2" Water Service 3,000.00$ -$
EA 1" Air/Vac Assembly 2,500.00$ -$
EA 2" Air/Vac Assembly 4,000.00$ -$
EA Fire Double Check Detector Assmbly 10,000.00$ -$
Water Pipeline Subtotal -$
QUANTITY UNIT ITEM UNIT COST COST
1248 LF 8" Sewer Main 35.00$ 43,680.00$
LF 10" Sewer Main 45.00$ -$
LF 12" Sewer Main 50.00$ -$
LF 6" PVC Sewer Force Main 80.00$ -$
LF 8" PVC Sewer Force Main 120.00$ -$
LF 12" PVC Sewer Force Main 140.00$ -$
6 EA 5' Manhole Depth 6,500.00$ 39,000.00$
Sewer Pipeline Subtotal 82,680.00$
QUANTITY UNIT ITEM UNIT COST COST
1 LS Complex Facility Description: -$
Complex Facility Subtotal -$
82,680.00$
16,536.00$
99,216.00$
14,882.40$
14,882.40$
-$
1,488.24$
Additional Inspection Deposit Required, Calculated from Contractor's Schedule 13,529.36$
29,900.00$
Attach an engineer cost estimate prepared by the Registered Civil Engineer for the complex facility. Provide the lump sum
amount below.
Inspection Check Initial Funds Calculation
2024-00402-INS
City of Lake Elsinore Camino del Norte Sewer Extension Project
Planning (Water Analysis, Sewer Analysis, Preliminary Design Report, and Other Studies)
A minimum $7,000 deposit is required
Water Pipeline
Sewer Pipeline
Complex Facilities (Booster Station, Lift Station, Reservoir, Tranmission Main (>12"), Trunk Sewer Main (>12"), and
Other)
Initial Deposit Submitted
Additional Initial Deposit Required
Sub-Total Engineers Cost Estimate
Contingency (20%)
Total Engineers Cost Estimate
15% of Engineers Cost Estimate
Total Inspection Check Deposit Required
Mapping Fee Required
Printed: 3/4/2025