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Item No. 21 - Amendment No. 2 to the Agreement with Prudential Overall Supply for Weekly Emplo
21)Amendment No. 2 to the Agreement with Prudential Overall Supply for Weekly Employee Uniforms, Shop Towels, and Logo Mat Services Approve and authorize the City Manager to execute Amendment No. 2 to the Agreement with Prudential Overall Supply to increase compensation by an additional $4,000.00 for a total contract amount not to exceed $27,784.00 for weekly employee uniforms, shop towels, and logo mat services in such final form approved by the City Attorney. Page 1 of 2 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Jason Simpson, City Manager Prepared by:Rick De Santiago, Public Works Manager Date:June 10, 2025 Subject:Amendment No. 2 to the Agreement with Prudential Overall Supply for Weekly Employee Uniforms, Shop Towels, and Logo Mat Services Recommendation Approve and authorize the City Manager to execute Amendment No. 2 to the Agreement with Prudential Overall Supply to increase compensation by an additional $4,000.00 for a total contract amount not to exceed $27,784.00 for weekly employee uniforms, shop towels, and logo mat services in such final form approved by the City Attorney. Background Prudential Overall Supply has been providing uniform rental services, ensuring that our employees have clean and presentable uniforms and customized polos with embroidery. The shop towels provided by Prudential Overall Supply are used for various purposes, including cleaning machinery, wiping surfaces, and maintaining a safe and sanitary working environment. The entry floor mats help trap dirt, debris, and moisture, preventing them from being tracked inside and reducing the risk of slips and falls. Discussion Amendment No. 2 is requested for additional compensation to cover the expenses associated with these services. The average weekly invoices amount to approximately $475.00, and additional funding is necessary to cover unanticipated expenses for the remainder of the fiscal year. Fiscal Impact Funds are available in the City’s Fiscal Year 2024-25 Annual Operating Budget. Amendment No. 2 with Prudential Overall Supply Page 2 of 2 Attachments Attachment 1 - Amendment No. 2 Exhibit A - Invoices Attachment 2 - Amendment No. 1 Attachment 3 - Original Agreement Public Works AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACTOR SERVICES Prudential Overall Supply Employee Uniforms, Shop Towels and Logo Mat Services This Amendment No. 2 to Agreement for Contractor Services is made and entered into as of 6/10/2025, by and between the City of Lake Elsinore, a municipal corporation (“City), and Prudential Overall Supply, a Corporation (“Contractor”). RECITALS A. The City and Contractor have entered into that certain Agreement for Contractor Services dated as of 7/11/2023, (the “Original Agreement”). Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. B. The Original Agreement provided for compensation to Contractor in an amount of Twenty-One Thousand dollars ($21,000.00). C. The Original Agreement had a term commencing on July 1, 2023, and ending June 30, 2025, not to exceed 2 additional 12-month renewal terms. D. Amendment No. 1 was approved on July 23, 2024, to increase compensation in an amount not to exceed Twenty-Three Thousand Seven Hundred Eighty-Four ($23,784.00). E. The parties now desire to amend and increase the payment for such services as set forth in this Amendment No. 2 for an annual amount not to exceed Twenty-Seven Thousand Seven Hundred Eighty-Four ($27,784.00). NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, City and Contractor agree as follows: 1. Section 3, Compensation, of the Original Agreement is hereby amended to read in its entirety as follows: Notwithstanding the foregoing, for purposes of Amendment No. 2 and the term thereof, compensation to be paid to Contractor shall be in accordance with the Schedule of Charges set forth in Contractor ’s Proposal (referenced collectively as Exhibit A-1 Amendment No. 2). In no event shall Contractor ’s compensation related to Exhibit A-1 to Amendment No. 2 exceed Twenty-Seven Thousand Seven Hundred Eighty-Four dollars ($27,784.00) without additional written authorization from the City Council. 2. Except for the changes specifically set forth herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to be executed on the respective dates set forth below. “CITY” CITY OF LAKE ELSINORE, a municipal corporation “CONTRACTOR” Prudential Overall Supply, a Corporation City Manager Date: JP Landin, Sales & Service Manager Date: __ ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Assistant City Manager Attachments: Exhibit A-1 – Contractor ’s Proposal EXHIBIT A-1 CONTRACTOR ’S PROPOSAL [ATTACHED] AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACTOR SERVICES Prudential Overall Supply Employee Uniforms, Shop Towels and Logo Mat Services This Amendment No. 1 to Agreement for Contractor Services is made and entered into as of 7/23/2024, by and between the City of Lake Elsinore, a municipal corporation (“City), and Prudential Overall Supply, a Corporation (“Contractor”). RECITALS A. The City and Contractor have entered into that certain Agreement for Contractor Services dated as of 7/11/2023, (the “Original Agreement”). Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. B. The Original Agreement provided for compensation to Contractor in an amount of Twenty-One Thousand dollars ($21,000). C. The Original Agreement had a term of commencing on July 1, 2023, and ending June 30, 2025. The City may, at its discretion, extend the term of this Agreement on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms. D. The parties now desire to amend and increase the payment for such services as set forth in this Amendment No. 1 for an annual amount not to exceed ($23,784). NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, City and Contractor agree as follows: 1. Section 3, Compensation, of the Original Agreement is hereby amended to read in its entirety as follows: Compensation to be paid to Contractor shall be in accordance with the fees set forth in Contractor ’s Proposal (Exhibit A-1), which is attached hereto and incorporated herein by reference. In no event shall Contractor ’s annual compensation exceed Twenty-Three Thousand Seven Hundred Eighty-Four ($23,784.00) without additional written authorization from the City Council. 2. Except for the changes specifically set forth herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed on the respective dates set forth below. “CITY” CITY OF LAKE ELSINORE, a municipal corporation “CONTRACTOR” Prudential Overall Supply, a corporation Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 City Manager Date: JP Landin Date: __ ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Assistant City Manager Attachments: Exhibit A-1 – Contractor ’s Proposal Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 7/27/2024 | 9:26 PM PDT 7/27/2024 | 11:03 PM PDT EXHIBIT A-1 CONTRACTOR ’S PROPOSAL [ATTACHED] Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 INVOICE Page 1 of 4 RUBEN MORENO 6997 Jurupa Ave., Riverside, Ca 92504 23670777Invoice Number: 07/04/2024Invoice Date: Customer Sales Rep: Telephone Fax951-687-0440 951-354-8110 Plant's Location: Remit Payment: PO BOX 11210, Santa Ana, CA 92711-1210 Deliver To: #Bill To: #40237407 3517225Charge LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 ATTENTION: ACCOUNTS PAYABLE Unit Charge Wearer Description Mdse.Product Description Service Bill Qty Amount 69034 MAT 3X4 BLACK Rent 16.812.801 29034 MAT 3X4 BLACK MMP 1.170.584 2009792 18X18 PURPLE SHOP TOWEL Rent 14.800.074 49792 18X18 PURPLE SHOP TOWEL MMP 1.700.424 49985 22X44 WHITE BATH TOWEL Rent 1.320.329 19985 22X44 WHITE BATH TOWEL MMP 2.122.122 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261020.478GUSTAVO DELAT 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11753311 DENIM COTTON WESTERN PANT Rent 5.491040.499RAMIRO DELGAD 778442799 MENS GREY MIMIX WORK SHIRT Rent 2.900.414 478442799 MENS GREY MIMIX WORK SHIRT Rent 1.660.414 11734416 CHARCOAL WORK PANT Rent 2.331060.212OSCAR VASQUE 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261080.478ALFONSO MONT 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261090.478ALEX CANAS 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11753311 DENIM COTTON WESTERN PANT Rent 5.491100.499HECTOR GONZA 5777508PA POLO SHIRT-100% POLYTRI BLACK Rent 1.860.372 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11753311 DENIM COTTON WESTERN PANT Rent 5.491110.499MATT REED 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11753311 DENIM COTTON WESTERN PANT Rent 5.491120.499LUIS CEJA 5777508PA POLO SHIRT-100% POLYTRI BLACK Rent 1.860.372 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11734416 CHARCOAL WORK PANT Rent 2.331130.212DANIEL SAAVED 11753311 DENIM COTTON WESTERN PANT Rent 5.490.499 7777508PA POLO SHIRT-100% POLYTRI BLACK Rent 2.600.372 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261140.478WILL YANG 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11734416 CHARCOAL WORK PANT Rent 2.331170.212CHRIS ERICKSO 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261180.478JUSTIN THOMPS This invoice is in accordance with your Service Rental Agreement. Please forward to your Accounts Payable Department. Payment Terms 30 days from invoice date or upon receipt of monthly statement. Thank you for the opportunity to serve ! Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 INVOICE Page 2 of 4 RUBEN MORENO 6997 Jurupa Ave., Riverside, Ca 92504 23670777Invoice Number: 07/04/2024Invoice Date: Customer Sales Rep: Telephone Fax951-687-0440 951-354-8110 Plant's Location: Remit Payment: PO BOX 11210, Santa Ana, CA 92711-1210 Deliver To: #Bill To: #40237407 3517225Charge LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 ATTENTION: ACCOUNTS PAYABLE Unit Charge Wearer Description Mdse.Product Description Service Bill Qty Amount 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.551180.414JUSTIN THOMPS 5777508PA POLO SHIRT-100% POLYTRI BLACK Rent 1.861200.372JOSE FONSECA 11777508PA POLO SHIRT-100% POLYTRI BLACK Rent 4.090.372 11753311 DENIM COTTON WESTERN PANT Rent 5.491230.499DAVID CHAVEZ 878442799 MENS GREY MIMIX WORK SHIRT Rent 3.310.414 378442799 MENS GREY MIMIX WORK SHIRT Rent 1.240.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261240.478KYLE BELL 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261250.478LANDEN FINLEN 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261270.478TUA MASOLI 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 9733816 MEN'S CHARCOAL MIMIX PANT Rent 4.301280.478RICARDO GAMB 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261290.478CHRISTIAN KERR 173441699 CHARCOAL MENS SHORT Rent 0.210.212 1078442799 MENS GREY MIMIX WORK SHIRT Rent 4.140.414 178442799 MENS GREY MIMIX WORK SHIRT Rent 0.410.414 1784227 LT GRAY WORK SHIRT Rent 0.191300.191SIZING KIT 1784227 LT GRAY WORK SHIRT Rent 0.190.191 1784227 LT GRAY WORK SHIRT Rent 0.190.191 1784227 LT GRAY WORK SHIRT Rent 0.190.191 1784227 LT GRAY WORK SHIRT Rent 0.190.191 1784227 LT GRAY WORK SHIRT Rent 0.190.191 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261320.478PABLO RUBIO 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261340.478JOEL DE LEON 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261350.478LUIS RENTERIA 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261380.478MIGUEL VALDIVI 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 This invoice is in accordance with your Service Rental Agreement. Please forward to your Accounts Payable Department. Payment Terms 30 days from invoice date or upon receipt of monthly statement. Thank you for the opportunity to serve ! Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 INVOICE Page 3 of 4 RUBEN MORENO 6997 Jurupa Ave., Riverside, Ca 92504 23670777Invoice Number: 07/04/2024Invoice Date: Customer Sales Rep: Telephone Fax951-687-0440 951-354-8110 Plant's Location: Remit Payment: PO BOX 11210, Santa Ana, CA 92711-1210 Deliver To: #Bill To: #40237407 3517225Charge LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 ATTENTION: ACCOUNTS PAYABLE Unit Charge Wearer Description Mdse.Product Description Service Bill Qty Amount 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.071380.414MIGUEL VALDIVI 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261390.478ANGEL ACEVED 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261410.478CHRISTINA ALVA 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261430.478EDDIE HERRERA 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261440.478JOSEPH SELVAG 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261470.478DANE GRIPPO 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261480.478JULIAN PARRA 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 378442799 MENS GREY MIMIX WORK SHIRT Rent 1.240.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261490.478CHRIS LOPEZ 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261500.478JEREMY MEDWI 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261510.478KOBE CELIS 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261520.478HOUSTON OMAL 1178442799 MENS GREY MIMIX WORK SHIRT Rent 4.550.414 11733816 MEN'S CHARCOAL MIMIX PANT Rent 5.261530.478NEHEMIAH DAVI 578442799 MENS GREY MIMIX WORK SHIRT Rent 2.070.414 678442799 MENS GREY MIMIX WORK SHIRT Rent 2.480.414 - Budget Protection Program Protection Cov.0.106 82.47778 9921BB AUTOMATIC SOAP DISPENSER BLACK Sales 0.0063.654 9937ALC ALCO-FOAM SANITIZER 900ML CASE Sales 0.0090.527 Delivery Charge 10.61 This invoice is in accordance with your Service Rental Agreement. Please forward to your Accounts Payable Department. Payment Terms 30 days from invoice date or upon receipt of monthly statement. Thank you for the opportunity to serve ! Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 INVOICE Page 4 of 4 RUBEN MORENO 6997 Jurupa Ave., Riverside, Ca 92504 23670777Invoice Number: 07/04/2024Invoice Date: Customer Sales Rep: Telephone Fax951-687-0440 951-354-8110 Plant's Location: Remit Payment: PO BOX 11210, Santa Ana, CA 92711-1210 Deliver To: #Bill To: #40237407 3517225Charge LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 LAKE ELSINORE PUBLIC WORKS 521 NORTH LANGSTAFF LAKE ELSINORE, CA 92530 ATTENTION: ACCOUNTS PAYABLE Unit Charge Wearer Description Mdse.Product Description Service Bill Qty Amount 463.73Service Total Sales Tax 0.00 463.73Invoice TOTAL $ $ $ Signature Date: Initials: Signature Time: RM 07/03/2024 04:49:33 PM NOTE: Effective June 2024, we will no longer mail out monthly statements. Please contact your local plant to update your email address on file to receive a monthly statement electronically. Weekly invoice delivery will not be impacted. This invoice is in accordance with your Service Rental Agreement. Please forward to your Accounts Payable Department. Payment Terms 30 days from invoice date or upon receipt of monthly statement. Thank you for the opportunity to serve ! Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY) ~ 06/1212024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marsh Risk & Insurance Services NAME : PHONE FAX 17901 Von Karman Avenue , Suite 1100 IAJC .,_ E•tl : IAJC Nol : (949) 399-5800 ; License #0437153 E-MAIL ADDRESS : Irvine , CA 92614 INSURER(Sl AFFORDING COVERAGE NAIC# CN102713954-STND-GAWUW-24-INSURER A : Hartford Fire Insurance Comoanv 19682 INSURED INSURER B : N/A N/A Prudential Overall Supply P 0 . Box 11210 INSURER C : WA N/A Santa Ana , CA 92711 INSURER D : ~afetv Nalinn al r,e "itv r.nm . 15105 INSURERE : INSURER F : COVERAGES CERTIFICATE NUMBER: LOS-002259770-45 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLI CIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIC Y PERIOD INDICATED . NOTWITHSTANDING AN Y REQUIREMENT , TER M OR CONDITIO N OF AN Y CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTI FICATE MAY BE ISSUED OR MA Y PERTAIN , THE INSURANCE AF FORDED BY THE POLICIES DESCRIBED HER EIN IS SUBJECT TO ALL THE TER MS, EXCLUS IONS AND CONDI TIONS OF SUCH POLI CIES . LI MI TS SH OWN MAY HAVE BEEN REDUCED BY PAID CLAI MS. INSR TYPE OF INSURANCE ADDLSUBRI POLICY EFF POLICY EXP LIMITS LTR 1,.,~n wvn 1 POLICY NUMBER IMM/DD/YYYYl IMM/DD/YYYYl A ~ MERCIAL GENERAL LIABILITY 72CCSOF9345 I 03101 ,2024 I 03101 12025 EACH OCC URRE NCE s 1,000 ,000 CLAIMS-MADE 0 OCCUR 0 A MA<.,C: TO HEN TEO PREMISES (Ea occurrence) s 300 ,000 MED EXP (Any on e person) s 10,000 I PERSO NAL & ADV IN JURY $ 1,000 ,000 GEN'L AGGREGATE LIMI T APPLIE S PER: GENERA L AGGREG AT E $ 2,000 ,000 ~ □PRO -□LOG I PRODUC TS· COMP/OP AGG $ 2,000 ,000 POLICY JECT OTHER : $ A AUTOMOBILE LIABILITY I ' 72CSES71000 (CA ,AZ ,CO ,NV , 03/01 /2024 03/01 /2025 COM BINED SINGLE LIM IT s 3,000 ,000 (Ea accident) ~ ANY AUTO I NM , TX ,MO ,OR ,NH , VA ,WV ,SC ,GA) BODILY INJURY (Per person ) 1 S OWNED q SCH EDULED BODILY INJURY (Per accident) s AUTOS ONLY AUTOS HIRED NON-OWNED 'Auto Phys . Dmg coverage app li es I ip~~~~l~le~8 AMAG E s .--AUTOS ONLY .........j AUTOS ONLY I I to Scheduled and Hired Autos only' s ~ ' UMBRELLA LIAB HOCCUR I EACH OCCURRENCE s EXCESS LIAB CLAIMS-MADE AGGREGATE s OED I I RETENTI ON $ s WORKERS COMPENSATION I ~l\'tuTE I I OTH- AND EMPLOYERS' LIABILITY ER Y /N ANYPROPR IETOR/PARTNER/EX ECUTIVE □ E.l. EACH ACCIDENT $ OFFIC ER/MEM BER EXCLUDED? N /A (Mandatory in NH) I I E.l. DISEAS E • EA EMPLOYEE ! S If yes , describe under I I E.l. DISEAS E · POLICY LI MIT s DESC RI PT ION OF OPERATIO NS below D Excess Workers ' Compensation I SP4066704 I 01101 12024 07/01 /2025 Li mit 25 ,000 ,000 I Employers ' Li abil ity .. $750K SIR (AZ) I $1 M SIR (CA) .. Li mit 1,000 ,000 I I I I I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101 , Add itional Remarks Schedule , may be attached if more space is requ ired) CERTIFICATE HOLDER CANCELLATION City of Lake Elsinore SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 130 S. Ma in Street THE EXPIRATION DATE THEREOF , NOTICE WILL BE DELIVERED IN Lake Elsino re , CA 92530 ACCORDANCE WITH THE POLICY PROVISIONS . AUTHORIZED REPRESENTATIVE I ~ ~~ & 1~ Setwia4 © 1988-2016 ACORD CORPORATION. All rights reserved . ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 CITY OF LAKE ELSINORE TO BE POSTED IN A CONSPICUOUS PLACE Business Name: Business Location: Owner Name(s): BUSINESS LICENSE NO. Issue Date: Expiration Date: BUSINESS LICENSE THIS IS YOUR LICENSE • NOT TRANSFERABLE PO BOX 11210 Business Type: SANTA ANA, CA 92711-1210 PRUDENTIAL OVERALL SUPPLY PO BOX 11210 SANTA ANA, CA 92711-1210 This business license is issuedfor revenue purposes only anddoes not grant authorization to operate a business. This business license is issuedwithout verificationthat the holder is subject to or exempted from licensing by the state, county, federal government, or any other governmental agency. Administrative Services - Licensing 130 South Main Street, Lake Elsinore, CA 92530 PH (951) 674-3124 PRUDENTIAL OVERALL SUPPLY CHRIS WELCH DAN CLARK MOBILE SERVICE AND/OR DELIVERY VEHICLES 000471 2/1/2024 1/31/2025 Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ Docusign Envelope ID: 3DF18E70-EB6C-4ACB-ABED-F3983EABA259 Certificate Of Completion Envelope Id: 3DF18E70EB6C4ACBABEDF3983EABA259 Status: Completed Subject: Complete with Docusign: Amendment No. 1 - Prudential Overall Supply.pdf Source Envelope: Document Pages: 9 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 0 Carla Khalil AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 130 S. Main Street Lake Elsinore, CA 92530 ckhalil@lake-elsinore.org IP Address: 76.79.110.130 Record Tracking Status: Original 7/24/2024 1:34:57 PM Holder: Carla Khalil ckhalil@lake-elsinore.org Location: DocuSign Signer Events Signature Timestamp Shannon Buckley sbuckley@lake-elsinore.org Assistant City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.180.22.242 Sent: 7/24/2024 1:36:47 PM Viewed: 7/24/2024 1:37:16 PM Signed: 7/24/2024 1:37:36 PM Electronic Record and Signature Disclosure: Accepted: 7/24/2024 1:37:16 PM ID: b5b90690-02ac-464f-a6a3-98dbd86252fa Barbara Leibold barbara@ceqa.com City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 184.183.85.151 Sent: 7/24/2024 1:37:37 PM Viewed: 7/26/2024 4:33:44 PM Signed: 7/26/2024 4:34:22 PM Electronic Record and Signature Disclosure: Accepted: 7/26/2024 4:33:44 PM ID: 58e4b83c-036a-48d9-bd31-47bebcdf7c51 JP Landin JPLandin@prudentialuniforms.com Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.23.185.123 Sent: 7/26/2024 4:34:23 PM Viewed: 7/27/2024 9:23:26 PM Signed: 7/27/2024 9:26:20 PM Electronic Record and Signature Disclosure: Accepted: 6/16/2022 1:10:28 PM ID: 2f162cba-e365-4667-91f8-946ecf08d93f Jason Simpson jsimpson@lake-elsinore.org City Manager city of Lake Elsinore Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.144.249.113 Signed using mobile Sent: 7/27/2024 9:26:22 PM Viewed: 7/27/2024 11:03:30 PM Signed: 7/27/2024 11:03:35 PM Electronic Record and Signature Disclosure: Accepted: 7/27/2024 11:03:30 PM ID: 738202fe-fd2f-4239-bb20-d68fb64d99cf Signer Events Signature Timestamp Luz Reyes lreyes@lake-elsinore.org Deputy City Clerk City of Lake Elsinore Delegate Of: Candice Alvarez calvarez@lake-elsinore.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.180.22.242 Sent: 7/27/2024 11:03:36 PM Viewed: 7/29/2024 8:46:05 AM Signed: 7/29/2024 8:47:38 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Luz Reyes lreyes@lake-elsinore.org Deputy City Clerk City of Lake Elsinore Security Level: Email, Account Authentication (None) Sent: 7/29/2024 8:47:40 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/24/2024 1:36:47 PM Certified Delivered Security Checked 7/29/2024 8:46:05 AM Signing Complete Security Checked 7/29/2024 8:47:38 AM Completed Security Checked 7/29/2024 8:47:40 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, Carahsoft OBO City of Lake Elsinore (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Attachment 1 - Agreement.pdf Page 1 AGREEMENT FOR CONTRACTOR SERVICES Prudential Overall Supply Employee Uniform and Shop Towel Services This Agreement for Contractor Services (the “Agreement”) is made and entered into as of July 11, 2023, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and Prudential Overall Supply, a Corporation ("Contractor"). RECITALS A. The City has determined that it requires the following Contractor services: Employee Uniform Service and shop towel services. B. Contractor has submitted to City a proposal, dated April 12, 2023, attached hereto as Exhibit A (“Contractor’s Proposal”) and incorporated herein, to provide contractor services to City pursuant to the terms of this Agreement. C. Contractor possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein. D. City desires to retain Contractor to perform the services as provided herein and Contractor desires to provide such contractor services as set forth in this Agreement. AGREEMENT 1. Scope of Services. Contractor shall perform the services described in Contractor’s Proposal (Exhibit A). Contractor shall provide such services at the time, place, and in the manner specified in Contractor’s Proposal, subject to the direction of the City through its staff that it may provide from time to time. 2. Time of Performance. a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the contractor services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the contractor services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Contractor’s Proposal (Exhibit A). b. Performance Schedule. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Contractor’s Proposal (Exhibit A). When requested by Contractor, extensions to the time period(s) specified may be approved in writing by the City Manager. c. Term and Compliance with Task/Work Order System. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 2 and effect for a period commencing on July 1, 2023 and ending June 30, 2025. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms by giving written notice thereof to Contractor not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager. Contractor hereby agrees and acknowledges that any and all work or services performed pursuant to this Agreement shall be based upon the issuance of a Task/Work Order by the City. Contractor acknowledges that it is not guaranteed any minimum or specific amount of work or services as all work or services shall be authorized through a Task/Work Order issued by the City. 3.Compensation. Compensation to be paid to Contractor shall be in accordance with the fees set forth in Contractor's Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Contractor's annual compensation exceed Twenty-One Thousand Dollars and Zero Cents ($21,000.00) without additional written authorization from the City. Notwithstanding any provision of Contractor's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Contractor shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Contractor’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Contractor provides services. Contractor’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than forty-five (45) days after receipt of the monthly invoice by City staff. 5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Contractor’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Contractor’s prospective or then current personnel is deemed objectionable, then the City may notify Contractor of the same. Contractor shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker. 6. Suspension or Termination. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of such notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 3 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein. 7. Plans, Studies, Documents. a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Contractor, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Contractor for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any third- party requests of Contractor shall be immediately referred to City, without any other actions by Contractor. b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name or insignia, photographs relating to project for which Contractor’s services are rendered, or any publicity pertaining to the Contractor’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 4 8. Contractor’s Books and Records. a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor to this Agreement. b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor-in-interest. 9. Independent Contractor. a. Contractor is and shall at all times remain as to the City a wholly independent contractor pursuant to California Labor Code Section 3353. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. b. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary and except for the fees paid to Contractor as provided in the Agreement, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 10. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 5 indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 11. Interests of Contractor. Contractor (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor’s services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor: a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).) 12. Professional Ability of Contractor. City has relied upon the professional training and ability of Contractor to perform the services hereunder as a material inducement to enter into this Agreement. Contractor shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Contractor under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Contractor’s field of expertise. 13. Compliance with Laws. a. Contractor shall comply with all local, state and federal laws and regulations applicable to the services required hereunder, including any rule, regulation or bylaw governing the conduct or performance of Contractor and/or its employees, officers, or board members. b. Contractor represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license. 14. Licenses. Contractor represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Contractor to practice its profession. Contractor shall maintain a City of Lake Elsinore business license. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 6 15. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Contractor or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 16. Insurance Requirements. a. Insurance. Contractor, at Contractor’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance policies. i. Workers’ Compensation Coverage. Contractor shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. In the event that Contractor is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Contractor shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney. ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 7 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage. iii. Automobile Liability Coverage. Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage. iv. Professional Liability Coverage. Contractor shall maintain professional errors and omissions liability insurance appropriate for Contractor’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Contractor’s services under this Agreement, whether such services are provided by the Contractor or by its employees, subcontractors, or sub Contractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language: i. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that, the City and its officers, employees, servants, volunteers and agents and independent contractors, including without limitation, the City Manager and City Attorney, are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 8 vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City. c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. 17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street Lake Elsinore, CA 92530 With a copy to: City of Lake Elsinore Attn: City Clerk 130 South Main Street Lake Elsinore, CA 92530 If to Contractor:Prudential Overall Supply Attn: JP Landin, Sales & Service Manager 6997 Jurupa Ave. Riverside, Ca 92504 18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Contractor and the subcontractors listed in Exhibit B. Contractor shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Contractor under this Agreement will be permitted only with the express consent of the City. Contractor shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 9 20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees. 21. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. 22. Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 23. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. 25. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 10 26. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 27. Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non- monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement. 28. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire understanding between the parties relating to the obligations described herein. All prior or contemporaneous understandings, agreements, representations and statements, oral or written, are superseded in total by this Agreement and shall be of no further force or effect. Contractor’s Proposal is incorporated only for the description of the scope of services and/or the schedule of performance and no other terms and conditions from such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of conflict, this Agreement shall take precedence over those contained in the Contractor’s Proposal. 30. Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. [Signatures on next page] DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. “CITY” CITY OF LAKE ELSINORE, a municipal corporation City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Assistant City Manager “CONTRACTOR” Prudential Overall Supply, a Corporation By:JP Landin Its:Sales and Serice Manager Attachments: Exhibit A – Contractor’s Proposal Exhibit B – List of Subcontractors DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 EXHIBIT A EXHIBIT A CONTRACTOR’S PROPOSAL [ATTACHED] DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 EXHIBIT B EXHIBIT B LIST OF SUBCONTRACTORS [ATTACHED] DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 Addendum “A” Price Structure For CITY OF LAKE ELSINORE PUBLIC WORKS GARMENTS /FACILITY SERVICES ITEM POS CODE UNIT PRICE REPLACEMENT VALUE MIMIX SHIRTS 78-44-27-99 $ .402 $47.00 MIMIX PANTS 73-38-16 $ .464 $45.55 POLOS SHIRTS 77-75-08-PA $ .35 $29.00 DENIM JEANS 753311 $ .484 $43.00 BPP BPP $ .103 - 18X18 SHOP TOWELS 9792 $.072 $.40 18X18 INVENTORY MAINT (TTD) 9792-MMP $.412 $.40 3X4 APPERANCE MAT 9035 $2.71 $54.10 3X4 LOGO MAT 9231 $3.45 $157.12 4X6 LOGO MAT 9241 $7.25 $189.00 BATH TOWEL 22X44 WHITE COTTON 9985 $0.319 $2.01 BATH TOWEL MAINT (TTD) 9985-MMP $2.06 $2.00 • Additional Information: Annual cost addendum 2023/2024 • Weekly service $436.30 • Monthly service $1,745.20 • Yearly service $ 20,942.20 Prudential Overall Supply CITY OF LAKE ELSINORE PUBLIC WORKS Signature: Signature: Name: JP Landin Name: Title: SALES&SERVICE MANAGER Title: Date: Date: DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 ACORDe CERTIFICATE OF LIABILITY INSURANCE DA TE (MM/DD/YYYY) ..._ 06/14/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1:;0NTACT Marsh Risk & Insurance Services NAME: PHONE I FAX 17901 Von Karman Avenue. Suite 1100 IAJC Nn i;wt\: (A/C. No): (949) 399-5800; License #0437153 E-MAIL ADDRESS: Irvine, CA 92614 INSURER(S) AFFORDING COVERAGE NAIC# CN102713954-STND-GAWUW-22-INSURER A : Hartford Fire Insurance Company 19682 INSURED INSURER B : N/A NIA Prudential Overall Supply P.O. Box 11210 INSURER C : N/A N/A Santa Ana, CA 92711 INSURER D : Safety National Casualty Coro. 15105 INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER: LOS-002259770-38 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POUCYEFF POLICY EXP LIMITS LTR IN~n WVD POLICY NUMBER (MII/Duir_1_T_T_T_I (M____ - ■■uTTTTI A X COMMERCIAL GENERAL LIABILITY 72CCSOF7553 03/01/2023 03/01/2024 EACH OCCURRENCE $ 1,000,000 I CLAIMS-MADE 0 OCCUR DAMAul::. I U REN I 1::.0 PREMISES (Ea occurrence) $ 300,000 MED EXP (Any one person) $ 10,000 - PERSONAL & ADV INJURY $ 1,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X □ PRO-_ POLICY JECT DLoc PRODUCTS -COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 72CSES71000 (CA,AZ,CO,NV, 03/01/2023 03/01/2024 COMBINED SINGLE LIMIT $ 3,000,000 {Ea accidentl - X ANY AUTO NM 1TX,MO 1OR1NH 1VA 1WV,SC 1GA) BODILY INJURY (Per person) $ --OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS ~ HIRED ,--- NON-OWNED 'Auto Phys. 0mg coverage applies PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY {Per accident) -,__ to Scheduled and Hired Autos only' $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ -- EXCESSLIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION I PER I I OTH-STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE □ E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ D Excess Workers' Compensation SP4066704 07/01/2023 07/01/2024 Limit 25,000,000 Employers' Liability "$750K SIR (AZ) I $1 M SIR (CA)" Limit 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER City of Lake Elsinore 130 S. Main Street Lake Elsinore. CA 92530 I ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557 CITY OF LAKE ELSINORE TO BE POSTED IN A CONSPICUOUS PLACE Business Name: Business Location: Owner Name(s): BUSINESS LICENSE NO. Issue Date: Expiration Date: BUSINESS LICENSE THIS IS YOUR LICENSE • NOT TRANSFERABLE PO BOX 11210 Business Type: SANTA ANA, CA 92711-1210 PRUDENTIAL OVERALL SUPPLY PO BOX 11210 SANTA ANA, CA 92711-1210 This business license is issuedfor revenue purposes only anddoes not grant authorization to operate a business. This business license is issuedwithout verificationthat the holder is subject to or exempted from licensing by the state, county, federal government, or any other governmental agency. Administrative Services - Licensing 130 South Main Street, Lake Elsinore, CA 92530 PH (951) 674-3124 PRUDENTIAL OVERALL SUPPLY DONALD C LAHN DAN CLARK MOBILE SERVICE AND/OR DELIVERY VEHICLES 000471 2/1/2023 1/31/2024 Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ DocuSign Envelope ID: EB6BF169-E028-4BA2-9FFC-CC0F9D888557