HomeMy WebLinkAbout06-23-2009 CC Item 07CITY OF
LADE ItNiLSI 0
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: JUNE 23, 2009
SUBJECT: PLANNING DIVISION PROFESSIONAL SERVICE CONTRACTS FOR
2009-2010 FISCAL YEAR
Background
The City of Lake Elsinore has been utilizing contract personnel to assist in the
performance and provision of specialized planning duties in the Community
Development Department for over ten years. Currently, contract planning staff manages
projects including, but not limited to the following: annexations, zone changes, specific
and General Plan amendments, commercial/industrial design review, large subdivisions,
conditional use permits, minor design reviews, and CEQA/MSHCP review.
Discussion
As established in the previous Fiscal Year (FY) 2008-2009, the agreements for contract
Planning staff commence, expire, and coincide with the City's budget cycle. The
contracts, if approved, would extend through FY 2009-2010, and would be open for
renewal in June 2010. The proposed contracts are for planning consulting services
provided by Kirt Coury, Carole Donahoe, and Linda Miller at a rate of $67.50/hour. The
aforementioned contract staff brings several years of experience working within
Southwest Riverside County and, in the course of their work with the City, has
established professional relationships with the development community.
All three (3) proposed contracts will reflect a 4% rate reduction from the previous year.
This is the second consecutive year where a reduction in contract rates has been
negotiated (a 6% reduction was implemented in September of 2008 during budget
adjustments) for a total reduction of 10% from last year.
A decrease in contract staff hours coincides with slowing development. Purchase orders
that are executed through the City Finance Division for the contract planners will reflect
totals that are 35% lower than in the previous two years. Contract staff will continue to
CC June 23, 2009 Item No. 7
Page 1 of 12
Planning Division Professional Service Contracts FY 2009-2010
June 23, 2009
Page 2
provide services that are paid through the developer deposit cost recovery system
(CRS). Some of the projects currently being handled by contract staff is reflected in the
list below:
• Diamond Specific Plan
• Pottery Court Affordable Housing
• ATT Telecommunications Facility @ Tuscany Hills
• Royal Street Telecommunications Facility @ The Outhuijse property
• Lakeside Shopping Center Rehabilitation
• K Hovnanian "Cambria Hills" @ La Laguna Estates
• Third Street Annexation No. 81
• Canyon Hills Specific Plan Amendment No. 3
• Multiple Tentative Tract Maps within Canyon Hills (Pardee)
• RDR No. 2009-01 Canyon Hills (Pulte Homes)
• Mining Reclamation Plan No. 2008-1 (MCA)
• Royal Street Telecommunications Facility @16401 Lakeshore Drive
• Lake Street Marketplace (Fresh & Easy)
• Collier Automotive
• Pasadena Business Park
• Lakeshore Village Apartments
• East Lake Specific Plan Amendment No. 9
• Shoppes at Central Crossroads Commercial Development
• Tentative Tract Map No. 33140 (Ortega Highway - Taft)
• Lake Elsinore Business Park (southwest corner of Riverside and Collier)
• Outlet Center Sign Program
• Alberhill Ranch Specific Plan Amendment No. 2
• Vesting Tentative Tract Map 35001 (Castle & Cooke)
• Waters Edge Marina Specific Plan
• Tentative Tract Map and Residential Design Review - Cottages by the Lake
• Commercial Design Review/CUP for Lake Elsinore Motocross
• Industrial Design Review - Storage Facility Corydon/Palomar Street
• TTM No. 32013 for Condominiums known as South Shore II above 1-15
• Commercial Design Review/CUP for Skydive Elsinore
• Residential Design Review Amendment for Centex Homes
• MSHCP and CEQA review
Fiscal Impact
The proposed planning consultant contracts will generate minimal fiscal impact to the
City in that they will be approximately 90% billable through the developer deposit cost
recovery system (CRS). Contract staff does not maintain assigned public counter or
telephone duties, which are non-billable and currently handled by a Planning Technician
and an Associate Planner.
CC June 23, 2009 Item No. 7
Page 2 of 12
Planning Division Professional Service Contracts FY 2009-2010
June 23, 2009
Page 3
Recommendation
Authorize the City Manager to prepare and enter into contract with Kirt Coury, Carole
Donahoe, and Linda Miller to provide specialized planning services on an annual basis.
Prepared by: Tom WeinerIO
Acting Director of Community Development
Approved by: Robert A. Brady
City Manager
Attachment: Contracts
CC June 23, 2009 Item No. 7
Page 3 of 12
CONTRACT DATE OF JUNE 10, 2009
CONSULTANT SERVICES CONTRACT
*WWWWW*******WWW******WWWWWWWWW********W*W*.********W*WW*******WWWWW****WWWW***W*******WW*****WWW******W**W*
THIS AGREEMENT made and entered into on June 10. 2009 by the City of Lake Elsinore, a municipal
corporation, party of the first part, hereinafter referred to as CITY, and
CONTRACTOR Linda Miller FOR USE BY CITY MANAGER'S OFFICE ONLY
S.S/E.I.N. NO. 563-58-5628 Vendor # Amount $
Acct.
MAILING ADDRESS 23854 Chelsea Way Purchase Order # Obj. Code
CITY, STATE, ZIP Murrieta, CA. 92562 City Division
ACCT. To Be Chg<
PHONE NUMBER: (951) 677-1237 Document Preparer
Date Ext. or Telephone
Party of the second part, hereinafter referred to as CONTRACTOR
CONTRACT PERIOD: From July 1, 2009 to June 30.2010
WITNESSETH:
That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR
of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following amount which includes travel and all other
related expenses;
A rate of 67.50 per hour and $0.585 (per Executive Order No 2009-01) per mile or the prevailing standard milea e reimbursement
rate (for mileage incurred on City business - does not include "port-to-port") whichever is higher. Hours are provided as necessary to
cam out project loads contingent upon approval of the Acting Director of Community Development Services include but are not
limited to: Management of a variety of land use projects; meetings with moiect applicant City Staff Planning Commission and City
Council: Coordination with all City Divisions, outside agencies CEOA and MSHCP review, documentation of all case file
correspondence exhibits and documents Payment processing will begin upon presentation of timesheet (format provided and
approved by the City), and invoice for services rendered
TERMS AND CONDITIONS
1. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and
be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits
which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights...
2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense,
inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR.
3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written
consent of CITY.
4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake
Elsinore.
5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California.
6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures,
practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore
.
CC June 23, 2009 Item No. 7
Page 4 of 12
CONTRACT DATE OF JANE 10, 2009
7. TERMINATION -This agreement may be terminated by CITY immediately for cause or by either party without cause upon thirty (30) days' written notice of
termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination.
g. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except
working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to
use such materials in its discretion without further compensation to CONTRACTOR or to any other party.
(Signatures follow on next page)
CC June 23, 2009 Item No. 7
Page 5 of 12
CONTRACT DATE OF JUNE 10, 2009
♦***r*x****~ar***w**•~~s+t***+*+~+r***r*s•r***r•rr*r*rr*err~+•~+*+**r**+*.+t*r+*s+s*r*~**a**rr**+*~asr■rr#~
RETURN TO: CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
ATTN: ACTING DIRECTOR OF COMMUNITY DEVELOPMENT
IN WITNESS WHEREOF, the parties hereto have
hereunto set their hand to this contract this day
of 20
CITY OF LAKE ELSINORE
City Manager
CONTRACTOR
(Contractor Must Sign Here)
Interim Director of Community Development
■*»*#~*~.*r*»*+«*«~*~.+sr#*sra++.rw*#~+*+*~.sm~r**~«~*»*ww*«*~++*rr~r*r..~~**»~++x■rt*+a.+.**++~r*x**a~rr:z:+~
NON-DISCRIMINATION CLAUSE
The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of
the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance. Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and
California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as
a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services.
CC June 23, 2009 Item No. 7
Page 6 of 12
CONTRACT DATE OF JUNE 10, 2009
CONSULTANT SERVICES CONTRACT
~+++~~+~~~ww~«.~+~~~~++~+~*~.~a•~>r~~+.+.++..:r+.~a•~+,r+~~.n.x+x,eW~.~.~~~+~:e:ex.s•~.+:r+~a~~s•a•~~~>~~~.~.~..+:rxw..,t.~.
THIS AGREEMENT made and entered into on June 10, 2009 by the City of Lake Elsinore, a
municipal corporation, parry of the first part, hereinafter referred to as CITY, and
CONTRACTOR Carole Donahoe FOR USE BY CITY MANAGER'S OFFICE ONLY
S.S/E.I.N. NO. 561-64-6437 Vendor # Amount $
Acct.
MAILING ADDRESS 22993 Rosemont Court Purchase Order # Obj. Code
CITY, STATE, ZIPMurrieta. CA. 92562 City Division
ACCT. To Be Chgc
PHONE NUMBER (951 ) 600-0051 Document Preparer
Ext. or Telephone
Party of the second part, hereinafter referred to as CONTRACTOR.
CONTRACT PERIOD: From July 1, 2009 to June 30 2010
WITNESSETH:
That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR
of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following amount which includes travel and all other
related expenses;
See below ($67.50 per hour )
Task Statement: (Please describe the responsibilities of the contractor in one or two sentences or attach a Scope of Services
description as Exhibit "A".)
A rate of 67.50 per hour and $0.585 (per Executive Order No 2009-01) per mile or the prevailing standard mileage reimbursement
rate (for mileage incurred on City business - does not include "port-to-port") whichever is higher. Hours are provided as necessary to
carry out project loads contingent upon approval of the Acting Director of Community Development Services include but are not
limited to: Management of a variety of land use projects• meetings with project applicant City Staff Planning Commission and Citv
Council: Coordination with all City Divisions, outside agencies. CEOA and MSHCP review documentation of all case file
correspondence exhibits and documents Payment processing will begin upon presentation of timesheet (format provided and
approved by the City), and invoice for services rendered.
TERMS AND CONDITIONS
1. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and
be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits
which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights...
2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense,
inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR.
3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written
consent of CITY.
4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake
Elsinore.
5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California.
6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that00kadMrNdtg•N()6gtts4""Bg procedures,
practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake E'Ismore.Page 7 Of 12
CONTRACT DATE OF JUNE 10, 2009
7. TERMINATION -This agreement may be terminated by CITY immediately for cause or by either party without cause upon thirty (30) days' written notice of
termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination.
8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except
working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to
use such materials in its discretion without further compensation to CONTRACTOR or to any other party.
(Signatures follow on next page)
CC June 23, 2009 Item No. 7
Page 8 of 12
CONTRACT DATE OF JUNE 10, 2009
RETURN TO: CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
ATTN: ACTING DIRECTOR OF COMMUNITY DEVELOPMENT
IN WITNESS WHEREOF, the parties hereto have
hereunto set their hand to this contract this day
of 20
CITY OF LAKE ELSINORE
City Manager
CONTRACTOR
(Contractor Must Sign Here)
Acting Director of Community Development
NON-DISCRIMINATION CLAUSE
The City of Lake Elsinore, in compliance with Title V1 and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of
the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and
California law and regulations, does not discriminate on the basis of two, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as
a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services.
CC June 23, 2009 Item No. 7
Page 9 of 12
CONTRACT DATE OF NNE 10, 2009
CONSULTANT SERVICES CONTRACT
WWWWWWWWW***********W***WW****************WWWW*****WWWW**WWW********WWW*W*****WWW****k*k******W********WWW*
THIS AGREEMENT made and entered into on June 10. 2009 by the City of Lake Elsinore, a municipal
corporation, party of the first part, hereinafter referred to as CITY, and
CONTRACTOR Kirt A. Courv FOR USE BY CITY MANAGER'S OFFICE ONLY
S.SIE.I.N. NO. 568-79-1361 Vendor # Amount $
Acct.
MAILING ADDRESS 5711 Calle Polvorosa Purchase Order # Obj. Code
CITY, STATE, ZIP San Clemente. CA 92673
PHONE NUMBER: (949) 369-9434
City Division
ACCT. To Be Chgc
Document Preparer
Date Ext. or Telephone #
Party of the second part, hereinafter referred to as CONTRACTOR.
CONTRACT PERIOD: From July 1, 2009 to June 30, 2010
WITNESSETH:
That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR
of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following amount which includes travel and all other
related expenses;
See Below ($67.50 per hour )
Task Statement: (Please describe the responsibilities of the contractor in one or two sentences or attach a Scope of Services
description as Exhibit "A".)
A rate of 67.50 per hour and $0.585 (per Executive Order No 2009-01) per mile or the prevailing standard mileage reimbursement
rate (for mileage incurred on City business - does not include "port-to-port") whichever is higher. Hours are provided as necessary to
carry out project loads contingent upon approval of the Acting Director of Community Development Services include but are not
limited to: Management of a variety of land use projects; meetings with project applicant City Staff Planning Commission and Citv
Council: Coordination with all City Divisions, outside agencies, CEOA and MSHCP review; documentation of all case file
correspondence exhibits and documents Payment processing will begin upon presentation of timesheet (format provided and
approved by the City), and invoice for services rendered
TERMS AND CONDITIONS
1. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and
be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits
which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights...
2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense,
inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR.
3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written
consent of CITY.
4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake
Elsinore.
5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California.
6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees [hat ekal,4 er d~cBiAe9rts ~a Lii ,~4Rg 7rocedures,
practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake ElsinorPage 10 of 12
CONTRACT DATE OF JUNE 10, 2009
7. TERMINATION -This agreement maybe temdnated by CITY immediately for cause or by either party without cause upon thirty (30) days' written notice of
termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination.
8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except
working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to
use such materials in its discretion without further compensation to CONTRACTOR or to any other party.
(Signatures follow on next page)
CC June 23, 2009 Item No. 7
Page 11 of 12
CONTRACT DATE OF JUNE 10, 2009
~~+rt+*+~~~******r*ra+t+*r«~~*~~*~+~+**~*~~r~+r~**r***~r#~.vr+r+~~***r~xr~r*t«**r~~~*******~+a~x**»~*r*+»~~*~~~
RETURN TO: CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
ATTN: ACTING DIRECTOR OF COMMUNITY DEVELOPMENT
IN WITNESS WHEREOF, the parties hereto have
hereunto set their hand to this contract this day
of 20
CITY OF LAKE ELSINORE
City Manager
CONTRACTOR
(Contractor Must Sign Here)
Acting Director of Community Development
********r*~**~*+*+~~.~r.mxw**r*r*rx***a+*+•~**~*+.....*rrrwr++*««+~.*~.~****rs*a+a*~+*.**~~.+■x~+~***++*sr.
NON-DISCRIMINATION CLAUSE
The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of
the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and
California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as
a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services.
CC June 23, 2009 Item No. 7
Page 12 of 12