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Home My WebLink Aboutv4 - RE_ Public Records Request – Historical POs for Software Purchases NE Coquina Coquina Labs Inc. 169 Madison Ave, Suite 15520 New York, NY 10016 coquinatech.com Apr 25, 2025 RE: Public Records Request— Historical POs for Software Purchases Dear Records Access Officer, I hope this message finds you well. My name is Teddy Smyth, representing Coquina, a value-added reseller of technology solutions to the public sector. We serve as a government partner in acquiring the best technology at the lowest prices, particularly for commodity off-the-shelf(COTS) software licenses. We work with government IT departments to analyze their existing spending on software licenses, search for lower costs, and provide budgetary quotes for upcoming license renewals. Records Requested Pursuant to relevant Open Records laws, we respectfully request electronic copies of the following public records for your jurisdiction: • The most recent available purchase orders (or equivalent, over the past 24 months)for the following software licenses, if applicable: Adobe, Asana, Atlassian (Jira), Autodesk, AWS, Azure, Barracuda, Cisco, Cradlepoint, CrowdStrike, Entrust, Fortra Clearswift, Fortinet, Google, Google Cloud (GCP), IBM, Keeper, KnowBe4, Microsoft, NetCloud, Nuance, PowerSchool, Rapid7, Recast, Red Gate, Red Hat, Rubrik, Salesforce, SentinelOne, Smartsheet, Solarwinds, Splunk, Veeam, VMware, WatchGuard, Zoom • The most recent available purchase orders (or equivalent, over the past 24 months)for the following value-added resellers of technology, if applicable: Carahsoft, CDW-G, CherryRoad Technologies, Dell Marketing and/or Dell Technologies, DLT Solutions, Emergent LLC, En Pointe Technologies, ePlus Technology, Four Inc, GovConnection, immixGroup, Insight, Iron Bow Technologies, Mythics, Presidio, Quest Media & Supplies, Red River Technology, SHI International, Softchoice, Strategic Communications, TCC Software Solutions, ThunderCat Technology, World Wide Technology (WWT), Zones LLC Specifically, we request copies of the POs for these licenses that include period of subscription dates, license numbers or part numbers, quantities, per-unit price paid, and total price paid, if available. These will often be contained in purchase order PDFs sent to your current value-added resellers (e.g., SHI, CDW-G, Insight, GovConnection). Alternatively, we would gladly accept a broader data export (such as database reports, spreadsheets, or PDF compilations) containing the same line item expenditure information if that method would require less processing time. We understand such an export may include additional expenditures beyond our specific interests, and we're glad to independently filter through this larger dataset to identify the relevant information. Request Accommodations Please note that this is a non-urgent request, and we do not wish to create undue work for your office. Our goal here is to be a good partner, not a burden! If the scope of this request is too broad, we are happy to discuss ways to limit the scope or find easier methods to access this information. Additionally, if this information is already publicly posted or available through another accessible means, we would appreciate being directed to that resource. We are very happy to pay any reasonable fees associated with this request, including copying costs and staff time, as permitted by applicable law. Please inform us of any anticipated costs before proceeding if they will exceed $100. Purpose of Request We intend to use this information to attempt to find cost savings for your IT Department on the upcoming renewals of software licenses. Our goal is to analyze historical purchase orders for COTS software licenses and prepare comparative budgetary quotes to determine if we can source the same licenses at lower costs. Within four weeks of receiving the requested information, we will provide a detailed analysis noting where we have identified potential savings and where your entity is already receiving optimal pricing through your existing reseller. We also encourage you to use any budgetary quotes we provide to negotiate better prices with your existing reseller if you prefer to maintain that relationship. Our overall mission is to save money for taxpayers and contribute to enhanced government efficacy through competitive pricing and exceptional customer service. Thank you for your consideration of this request. If you have any questions or need clarification, please don't hesitate to contact me at 706-418-5816 or via email at info@coquinatech.com. Sincerely, Teddy Smyth Coquina Labs Inc. 169 Madison Ave, Suite 15520 New York, NY 10016 info@coquinatech.com