HomeMy WebLinkAboutItem No. 11 - Purchase of three (3) BMW R1300 RT-P Authority Motorcycles from BMW Motorcycles11)Purchase of three (3) BMW R1300 RT-P Authority Motorcycles from BMW
Motorcycles of Riverside
1.Approve and authorize the City Manager to execute a purchase agreement for three (3)
BMW R1300 RT-P Motorcycles in the total amount of $144,811.92 from BMW
Motorcycles of Riverside and Long Beach with an additional 10% contingency due to
market conditions; and
2.Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the
purchase of the three (3) BMW R1300 RT-P Motorcycles because of the service,
maintenance, and warranty work agreements on all of the City’s motorcycle units
between the City and BMW Motorcycles of Riverside and Long Beach.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:April 22, 2025
Subject:Purchase of three (3) BMW R1300 RT-P Authority Motorcycles from BMW
Motorcycles of Riverside
Recommendation
1. Approve and authorize the City Manager to execute a purchase agreement for three (3) BMW
R1300 RT-P Motorcycles in the total amount of $144,811.92 from BMW Motorcycles of
Riverside and Long Beach with an additional 10% contingency due to market conditions; and
2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the purchase
of the three (3) BMW R1300 RT-P Motorcycles because of the service, maintenance, and
warranty work agreements on all of the City’s motorcycle units between the City and BMW
Motorcycles of Riverside and Long Beach.
Background
The purchase of these motorcycles are alike replacements – a BMW R1300 RT-P motorcycle –
for two (2) units that have been full depreciated and one (1) unit that has been sold to the City of
Wildomar. The motorcycles are needed to replace older motorcycles that have exceeded the
serviceable operational life and present limited repairable safety concerns. Like many public
safety motor units, these motorcycles are routinely driven at excessive operational limits in the
day-to-day public safety functions. To maintain high levels of officer safety, fleet readiness, and
individual motor unit maintenance, it is necessary to maintain consistency throughout the
acquisition and service life of the motorcycle units.
BMW Motorcycle Purchase
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Discussion
Due to supply chain disruptions, the motorcycles are not available for pricing or delivery. Because
of this, staff are using the pricing from the prior purchase of a 2024 BMW R1250 RT-P motorcycle
and adding a 15% cost increase. To satisfy the immediate public safety requirement, staff
recommends the immediate direct purchase of the three (3) BMW R1300 RT-P Motorcycle from
BMW Motorcycles of Riverside and Long Beach. In the past, the City has purchased all of its
BMW Motorcycles from these motorcycle dealerships. Because of its service and special handling
of public safety units, the City exclusively takes them under agreement for service and
maintenance on the BMW R1300 RT-P Motorcycles. This effort will and continues to save
valuable administrative and logistic lead-time to ensure the field deployment and maintenance of
the motorcycles to the Police Department in the most expeditious manner.
Fiscal Impact
The motorcycle will be purchased from the Internal Service Fund.
Attachments
Attachment 1- 2024 Purchase Quote
Administrative Services
R 1250 RT-P Motor Pricing Form (2024 Model Year)
Color Option Code
1 Night Black & Alpine White III 753
0 Night Black 716
0 Alpine White III (special order) 751
0 Black Blue (special order +60 days) 754
0 Saphir Blue (special order + 60 days) 755
0 Violet Blue (special order +60 days) 756 Revised:June 7, 2023
0 Glacier Silver Metallic (special order) N99
Quotation:Motorcycle
City of Lake Elsinore Option Code Retail Price $21,250.00
Factory Special-Order Options - Plan 90-120 Days for Delivery
0 Adaptive Headlight (includes 219)134 $625.00 $0.00
0 Keyless Ride w/two transmitters 193 $375.00 $0.00
1 Gear Shift Assist Pro 222 $495.00 $495.00
1 Ride Modes Pro (includes 18B)224 $215.00 $215.00
0 GPS Prep 272 $200.00 $0.00
0 Chrome Exhaust (includes 19F)340 $150.00 $0.00
1 Additional LED Headlights (driving lights)562 $450.00 $450.00
1 PA Microphone 599 $595.00 $595.00
0 High Seat Black 610 $0.00 $0.00
0 Low Seat Black 776 $0.00 $0.00
0 Enhanced Smart Phone Connectivity 6NS $250.00 $0.00
The Options Below denote Standard Order Deck - Removal is only by Special Order - Option Delete
1 Heated Seat 518 $225.00 $225.00
1 Tire Pressure Monitoring 530 $225.00 $225.00
1 Cruise Control (standard feature)538 $0.00 $0.00
1 Weather Protection 649 $195.00 $195.00
$0.00
$0.00
$0.00
Inc
$1,065.00
$3,995.00
$695.00
Inc
$0.00
$0.00
$0.00
$0.00
$85.00
$3.50
Units Quotation valid for 60 days Total Price - Page 1 $29,493.50
1 from date noted below.Total Price - Page 2 $2,566.82
Total Price - Page 3 $0.00
Date of Quote: 08/17/2023 Parts From Other Suppliers - Page 4 $1,661.50
$1,450.00
$695.00
$35,866.82
8.75%$3,138.35
$39,005.17
PVP Bluetooth Module for Motorolla radio
Stalker DSR 2X Running Radar
Dash Mounted Strobing Traffic Preemption
Dealer Basic Assembly / Preparation
Total Retail Price per Unit with Options
Note: Prices subject to change without notice. Final price is always determined by the selling authorized BMW Motorcycle dealer.
State Sales Tax (if applicable)
Quote for 2023/2024 R1250RT-P preparred by BMW Motorcycles of Riverside
Additional Labor Operations Provided by Dealer
DOC Fees
Tire Tax
Dan Schoo or Darren Maddox (951) 353-0607
********Order motorcycle with black wheels
Motorcycle Freight
Install Agency Provided Radio and all related components
Total Retail Price per Unit with Options
R 1250 RT-P Motor Pricing Form - Page 2
See Special Notation Comment
Quotation for:
City of Lake Elsinore
Blue ID Light Selection (1)
1 Standard Blue Pod-Mounted ID Lights - SID 63 17 2 361 717 $0.00 $0.00
0 Round Blue License Plate ID Lights - RID 71 60 2 452 897 $0.00 $0.00
Per Emergency Warning Lights (10) BMW P/N Order # Retail $0.10 Total Retail
5 Red LED-X Light 63 17 2 361 718 5 $112.50 $562.50
5 Blue LED-X Light 63 17 2 361 719 5 $112.50 $562.50
0 Amber LED-X Light 63 17 2 361 720 0 $112.50 $0.00
0 White LED-X Light 63 17 2 361 721 0 $121.67 $0.00
0 Green LED-X Light 63 17 2 450 782 0 $121.67 $0.00
Rear Duplex Emergency Warning Light (1)
0 Duplex LED-X Red / Red 63 17 2 361 728 0 $359.17 $0.00
0 Duplex LED-X Blue / Blue 63 17 2 361 729 0 $392.92 $0.00
1 Duplex LED-X Red / Blue 63 17 2 361 730 1 $376.26 $376.26
0 Duplex LED-X Blue / Amber 63 17 2 361 731 0 $376.26 $0.00
0 Duplex LED-X Green / Green 63 17 2 450 783 0 $341.96 $0.00
0 Duplex LED-X Amber / Amber 63 17 2 450 784 0 $376.26 $0.00
Take-Down (4) Alley (2) TS (2) BT (2) Saddlebag Light (1) Red ID (1)
6 White Torus LED TDL/Alley 63 17 2 361 722 6 $80.00 $480.00
2 Auxiliary LED Turn Signals 63 17 2 361 725 2 $75.83 $151.67
2 Auxiliary LED Brake/Tail Light 63 17 2 361 726 2 $58.76 $117.51
1 Saddlebag LED Lights w/sensor switch 63 17 2 361 727 1 $149.17 $149.17
0 Red ID Lights (replacing blue ID lights)63 17 2 361 724 0 $111.67 $0.00
0 Round Blue License Plate ID Light Kit 71 60 2 452 876 0 $122.09 $0.00
Dealer Installed Options / Retrofits
0 Shift Assistant Pro (hardware)23 41 8 536 884 0 $705.73 $0.00
0 Shift Assistant Pro - Enabling Code 77 15 8 395 839 0 $41.73 $0.00
0 Ride Modes Pro - Enabling Code 77 53 8 395 840 0 $208.88 $0.00
0 Also Requires DTC Enabling Code 77 53 8 395 841 0 $54.26 $0.00
0 LED Auxiliary Headlights Nano (order 2)63 17 9 457 322 0 $157.89 $0.00
0 Bolt 6 x 40 (order 2)63 12 7 699 141 0 $5.38 $0.00
0 M6 Hex Nut (order 2)07 12 9 905 826 0 $3.14 $0.00
Requires Activation by Dealer - No Code Needed
Convenience Options
0 Extra Ignition Key - No Keyless Ride 51 25 8 540 950 0 $97.61 $0.00
0 Extra Ignition Key - Keyless Fob Transmitter 66 12 7 105 699 0 $341.64 $0.00
0 Heated Seat - Low 52 53 8 544 786 0 $542.81 $0.00
0 Heated Seat - High 52 53 8 544 792 0 $542.81 $0.00
0 Tire Pressure Gauge 82 12 0 140 377 0 $30.33 $0.00
1 BMW Motorrad Battery Charger (2.5 Ah)77 02 5 A68 BA2 1 $167.22 $167.22
0 Motorcycle Full Cover 71 60 2 450 408 0 $129.28 $0.00
Final price is always determined by the selling authorized BMW Motorcycle dealer.
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
R 1250 RT-P Motor Pricing Form - Page 3
Quotation for:
City of Lake Elsinore
Additional Accessories
Qty Item Description Page 3
Per Additional Accessories BMW P/N Order # Retail Total Retail
Storage Options
0 Saddlebag Liners (each)71 60 7 704 109 0 $126.13 $0.00
0 Tank Top Bag 77 45 8 543 227 0 $233.20 $0.00
Engine Protection
0 Rocker Cover Protection 77 14 8 406 187 0 $238.33 $0.00
0 Sump / Engine Protection Guard (order 1)11 84 8 532 939 0 $127.48 $0.00
0 Fillister Head Screws M6 x 20 (order 5) 07 12 9 908 076 0 $3.26 $0.00
0 Grommet (order 5)13 53 1 341 283 0 $2.63 $0.00
0 Bushing (order 5)11 84 8 544 832 0 $5.19 $0.00
0 Bracket front (order 1)11 84 8 532 937 0 $59.38 $0.00
0 Bracket Rear (order 1)11 84 8 532 940 0 $74.23 $0.00
0 C-Clip Nut M6 (have been included w/brackets)07 14 7 693 887 0 $2.63 $0.00
0 Fillister Head Screws M8 x 25 (order 5) 07 12 9 907 382 0 $1.59 $0.00
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
Final price is always determined by the selling authorized BMW Motorcycle dealer.
Qty Description PN Price Each Total Price
1 Fairing Mounted USB Socket EA-USB 45.00$ 45.00$
1 LED Map Light MT-MILLED 114.00$ 114.00$
1 Note Pad Holder MT-NPH 48.00$ 48.00$
1 Flash Light/PR24 Holder MT-LFBH 200.00$ 200.00$
2 Radio Power Plug Connector EL-RPP 10.00$ 20.00$
1 Radio "Y" Power Harness EL-RPPD 36.00$ 36.00$
1 Radio Speaker Plug EL-SCP 10.00$ 10.00$
1 Radio Quick Mount Plate MT-RQMP 30.00$ 30.00$
1 Accessory Connection Plugs EL-ACP 9.50$ 9.50$
1 License Plate Space Kit LPSK 12.00$ 12.00$
1 AR Rack Bracket MT-RMBRH 59.00$ 59.00$
1 Locking AR Mount GL-ARM 767.00$ 767.00$
1 Side Stand Footplate Extension MT-SSA 36.00$ 36.00$
1 Running Radar Electrical Connectors and brackets Multi 275.00$ 275.00$
Additional Accessories From Other Suppliers - Page 4