Loading...
HomeMy WebLinkAboutPRR 2025-168 CITY OF LAKE �LSINOICE L �= DREAM EXTREME- INSTRUCTIONS TO CLAIM ESCHEATED PROPERTY Using this instruction sheet, determine and provide the appropriate documents in order to process your claim, and return them with your completed Unclaimed Money form. All claimants must review SECTION A for required documentation. If you are an HEIR or BENEFICIARY of the deceased owner, refer to SECTIONS A& B. SECTION A: CLAIMANT IDENTIFACTION 1) Copy of a photo identification (e.g., driver's license, state identification card, passport, etc.)for each claimant; 2) Copy of each claimant's Social Security card or any other document showing the claimant's Social Security number (e.g., federal or state income tax return or pay stub, etc.), if applicable; 3) Original check, deposit, or instrument identified in the"Unclaimed money publication"; 4) Document(e.g., correspondence, statement, etc.)associating you or the owner with the business or named in the unclaimed money publication. NOTE: IF ITEM 3 OR 4 IS NOT AVAILABLE,YOUR CLAIM MAY BE DENIED. SECTION B: DECEASED OWNER If you are an HEIR of the deceased owner named on the account, you are required to submit ALL items under SECTION A, the death certificate of the deceased owner, PLUS one of the following documents: 5) Copy of Currently Certified Letters, dated within the past six months, appointing the Executor or Administrator of the descendant's estate, and the Estate Tax Identification number;or 6) Complete copy of the court Ordered Distribution of the Descendant's Estate; or 7) If the distribution of the estate was not ordered by a court, a complete copy of the descendant's Will and/or Trust Agreement; and a completed Declaration Under Probate code Section 13101 FORM; or 8) If no Will or Trust Agreement exists, a completed Declaration Under Probate Code Section 13101 form and a Table of Heirship form. You may obtain these documents at the State Controller's web site at http://www.sco.ca.gov/col/ucp/forms/index/shtml. If you are providing the death certificate and items 5,6, or 8 proceed to SECTION C. SECTION C: SIGNED CLAIM FORM/AFFIRMATION 9) If the"Amount" (listed on the front page of this Claim Form) is$1,000 or more, complete, sign, and NOTARIZE the affirmation. 10) If the"Amount" is less than $1,000, complete and sign the Affirmation. Confirm that all required documents are included and send the entire package to the address on the front page of the Claim Form. Escheatment Policy March 27, 2018 Page 1 CITY OF LAKE ELSINORE ESCHEATMENT POLICY FOR UNCLAIMED MONEY POLICY STATEMENT This Policy is established to provide for the escheatment of unclaimed money, including unclaimed checks of the City of Lake Elsinore, consistent with the provisions of Government Code Sections 50050 through 50056. In the event of any conflict between the provisions of the Government Code and the provisions of this Policy, the provisions of the Government Code shall prevail. POLICY OBJECTIVES This policy applies to the Finance Department of the City of Lake Elsinore (the City) and outlines the procedures for the following unclaimed moneys held by the City. 1) Unclaimed moneys greater than $15 and more than three (3) years old 2) Unclaimed moneys less than $15 and more than one (1) year old 3) Delegation of Authority POLICY PROCEDURES 1) Unclaimed Moneys Greater than $15 and more than three (3) years old A. Money greater than fifteen dollars ($15) that is not the property of the City and remains unclaimed for a period of more than three (3) years shall become the property of the City on a designated date described in Paragraph C below. (Government Code Sections 50050 and 50051) B. At any time following the expiration of the three (3) year period described in the above Paragraph A, the City Manager or his designee may cause a notice to be published once a week for two successive weeks in a newspaper of general circulation published in the local agency. (Government Code Section 50050) C. The notice shall include the following information (Government Code Section 50051): i. The individual or business name of the party of interest ii. The amount of the money iii. The fund in which it is held iv. A statement announcing that the money shall become the property of the City on a designated date not less than forty-five (45)days and no more than sixty (60) days after the first publication of the notice. 1 Escheatment Policy March 27, 2018 Page 2 D. A party of interest may file a claim at any time until the date on which the money becomes the property of the City as provided by Paragraph A above. The claim form must include the following information (Government Code Section 50052): i. The claimant's name, address, telephone number, Social Security or Federal Taxpayer identification number ii. Proof of identity such as a copy of the driver's license, social security card or birth certificate iii. Amount of the claim iv. The grounds on which the claim is founded E. Upon receipt of the information and documents described in Paragraph D above, prior to the date the unclaimed money becomes the property of the City, the City Manager or his designee may release the money (by issuance of a new check, for example) to the depositor, their heir, beneficiary, or duly appointed representative. (Government Code Section 50052.5) F. Upon rejection of a claim by the City Manager or his designee, a claimant may file a verified complaint seeking to recover all or a designated part of the money in the Riverside County Superior Court. The complaint and summons must be served within thirty (30) days of the claimant receiving notice that the claim was rejected. The City Manager or his designee shall withhold the release of the portion of unclaimed money for which a court action has been filed until a decision is rendered by the court. (Government Code Section 50052) G. When any such unclaimed money becomes the property of the City and is held in a special fund, the City will transfer the money to the General Fund's miscellaneous revenue account. (Government Code Section 50053) 2) Unclaimed moneys less than $15 and more than one (1) year old A. Any individual unclaimed item of less than fifteen dollars ($15) or any amount, if the depositor's name is unknown, which remains unclaimed for a period of one (1)year, the City may transfer the money to the General Fund without the necessity of public notification in a newspaper or City website. (Government Code Section 50055) 3) Delegation of Authority A. Under Government Code Section 50056, the Treasurer's responsibilities may be delegated by the treasurer to the department that maintains the supporting records of the unclaimed money based on the initial receipt or deposit of that money or both. B. In accordance with the City Council Policy of the City and under the authority granted by the City Council, the City Treasurer's function and responsibility has been delegated to the City Manager or his designee. 2 Mail form and suporting documents to: CITY City of Lake Elsinore LAIKE T L.�T Attn:Administrative Services 11 N 1 1Op_L,L 130 S.Main Street ` DREAM EXTREME Lake Elsinore,CA 92530 UNCLAIMED MONEY CLAIM FORM Pursuant to California Government Code §50052, I wish to file a claim for previously unclaimed funds in the amount of $ which were published in the Newspaper on . The grounds on which I am filing this claim are: Agent or Individual Name Taxpayer ID No. or Social Security No. Address City, State, Zip Code Home or Cell Telephone Work Telephone I hereby certify that the above information is true and correct and is being submitted to the City of Lake Elsinore to substantiate my claim to monies paid the the City. I further certify that I have the authority and right to claim and receive payment of these monies and hereby release the City of Lake Elsinore, its directors, employees, representatives, attorneys and agents from all liability and further obligation wiht respect to this claim. Printed Name of Claimant Signature of Claimant Date Signed OFFICE USE ONLY Approved ( ) Denied( ) Assistant City Manager Date City Manager Date Department Approval Date Account Number CRS Number CITY OF LAKE ELSINORE UNCLAIMED MONEY ANALYSIS AS OF 04-03-2025 PRR NO. 2025-168 OUTSTANDING CHECK REGISTER (DO NOT QUALIFY AS UNCLAIMED MONEY AT THIS TIME) Issued Unclaimed Date Number Description Status Type Note Amount Qualification Date 12/5/2024 143657 LEE, JULIE OUTSTANDING CHECK $ 2,278.90 1/20/2028 None qualified based on requested criteria I 1 1 $ 2,278.90 PER GOVERNMENT CODE SECTION 50050-50057 REMAINS UNCLAIMED IN CITY'S TREASURY FOR A 3-YEAR PERIOD. AFTER THE EXPIRATION OF THE 3-YEAR PERIOD THE CITY CAN PUBLISH AS UNCLAIMED. AMOUNTS LESS THAN $15 BECOMES THE CITY'S PROPERTY AFTER 1 YEAR. IF UNCLAIMED, PER CITY POLICY (SEE ATTACHED POLICY), THE MONEY BECOMES THE PROPERTY OF THE CITY.