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HomeMy WebLinkAboutParamount Response to City of Elsinore - TECHNICAL PROPOSAL FOR City of Lake Elsinore – RFP Website Redesign “Technical Proposal” Submitted By: Pramod Sajja, President & CEO Paramount Software Solutions, Inc. 4030 Old Milton Parkway Alpharetta, GA 30005 Phone: 770-857-8348 Email: govt@paramountsoft.net Submission Deadline Date: Friday April 29th, 2022 3:30 PM PDT Paramount Response To - City of Lake Elsinore – RFP Website Redesign 1 Table of Contents Description of Services ................................................................................................................. 3 Our Offerings ............................................................................................................................ 3 Our Understanding ................................................................................................................... 5 Our Proposed Solution ........................................................................................................... 10 Explanation of the Proposed Platform/Drupal CMS ...................................................... 10 Drupal - Content Management Systems ............................................................................... 12 Website Architecture .............................................................................................................. 13 Ongoing Support and Maintenance Services ....................................................................... 16 Hosting ..................................................................................................................................... 16 95 % Uptime (outside of scheduled maintenance) ........................................................... 17 List of current and former clients ............................................................................................. 19 Client # 1: Superior Court of CA ...................................................................................... 19 Client # 2: US District Court, SDNY ................................................................................. 21 Client # 3: Fulton Court ..................................................................................................... 23 Project Timeline .......................................................................................................................... 25 Sample Insurance Copy .............................................................................................................. 26 Organization History .................................................................................................................. 28 Paramount’s Journey So Far ................................................................................................. 28 Our Culture Focus .................................................................................................................. 28 Relevant Experiences .............................................................................................................. 29 Resume ......................................................................................................................................... 31 Ann Collins, PMP, CSM ..................................................................................................... 31 Organizational Chart.................................................................................................................. 32 Paramount Response To - City of Lake Elsinore – RFP Website Redesign 2 Cover Letter Jim Jensen Date: 04/29/2022 City of Lake Elsinore 130 South Main Street Lake Elsinore, California 92530 Attn: Jim Jensen Request for Proposal for: Website Redesign Paramount Software Solutions Inc., (Paramount) thanks the City of Lake Elsinore (City/COLE) for providing us the opportunity to submit our solution to RFP for Website Redesign. Paramount in a nutshell – As a solutions-focused IT consulting, IT Services firm, we are dedicated in providing high-quality, cost-effective technical solutions to public and private agencies all within the defined timelines. With industry presence from 1997, we have been leveraging the expertise of more than 250 technical consultants to support and maintain project stability across various customers. We are a Certified Minority Owned Small Business, with a D & B score of 95 consistently. We work closely with the City stakeholders to replace the current website with a new and improved website, with an updated Content Management System (CMS). The new website would be easier for users to navigate, more efficient for City staff to manage, as well as provide an expanded variety of services to the citizens of the City. We will ensure to enhance the user experience, simplify content management, and provide improved citizen-centric information and customer service to City’s community, while meeting and maintaining high standards for design quality and visual appeal. Our experience working with various domains, customers on similar requirements, coupled with our team (management and technical), has given us more confidence to support the City in this project initiative and to be successful. We are sure, we are the right partners to work with the City and its team successfully in providing redesign of the existing website that exceeds your expectations. The proposal response will be valid for a period of 90 days from the date of receipt of this opportunity. The below named individual is respondent and is authorized to conduct negotiations and discuss all contractual matters concerning the proposal with the City stakeholders. Sincerely, Pramod Sajja - President & CEO Paramount Software Solutions, Inc. 4030 Old Milton Parkway Alpharetta, GA 30005 Phone: 770-857-8348 Ext: 302 Email: sajja@paramountsoft.net Paramount Response To - City of Lake Elsinore – RFP Website Redesign 3 Description of Services Written description of services to be provided. Include both services outlined in this request, as well as additional services recommended by your organization. Our Offerings Paramount offers complete digital technology solutions to its customers ranging from startups to the largest Federal agencies. We have on-staff professionals today to fulfill all the key skills needed for this project. (Strategy, Design, Information Architecture, User Experience Design, Front -end Development, Back-end Development, Systems Administration, Quality Assurance & Testing, and Project Management). Paramount has delivered many web-based solutions for clients ranging from startups and small businesses, to large scale government web sites and complex e-commerce solutions. We understand that City wants to replace the current website with a new and improved website, along with an updated Content Management System (CMS). The website will be modern, intuitive, and built with a responsive web design with a focus on interactive, visually appealing, functional, engaging, easy to navigate, and simple to maintain. Services Outlined in this RFP Below are some of the additional services that Paramount can offer to the City:  Additional Services  Website audits / evaluation /analysis  Website security – for any vulnerability, hacks, malwares, etc.,  Technology Consultation  Migration - platform / content  Design, Development  Hosting – cloud / FedRAMP certified for Gov agencies…  Support & Maintenance - Bug fixing  Build a team - ramp up / ramp down Paramount Response To - City of Lake Elsinore – RFP Website Redesign 4  Certified Resource support – any technology  Marketing support  Content writing support  3rd party integrations – seamlessly  Product Development  Information Technology o Application Development  Enterprise Architecture Assistance  Web and Mobile Application Development  Website Design & Development o Drupal CMS Solution o Open-Source CMS (Joomla, PHP etc.)  Mainframe Applications Maintenance o Database Management  Database Maintenance & Administration  ERP System  Help Desk and Asset Management  Quality Assurance/Testing Support  Management Consulting  Business Process Engineering/Reengineering  PM Methodologies/Process  Subject Matter Expert (SME’s)  Infrastructure Support  Network Engineering  Disaster Recovery  Facilities Integration Paramount Response To - City of Lake Elsinore – RFP Website Redesign 5 Our Understanding The scope of work involved in this project is to have a new website created to replace its existing website. The list of activities as part of the scope includes:  For us customer first strategy is important. We come up with a strategy focusing on our customer priority and will work accordingly on the requirements.  We do a detailed analysis to find out, who are the users what types of users who want certain things? We focus on the users in terms of what kind of font required, what is the size, brand and logo etc.  We will make sure that the City website looks simple, look & feel and user friendly.  Navigation should be very easy user friendly, i.e, a greater number of pics attracts a greater number of visitors and gains insights when user losses the attention. We make sure that the navigation is very minimal. Our developers make sure breadcrumb is included so that user doesn’t lose the path from where they came from.  To provide the users with a simple, clean and intuitive site. The site must be easy to use and accessible to people with disabilities.  To provide better usability – We will ensure the web pages load within 5 seconds at California’s average download speed of 92 Mbps.  To consider the design presented by the department, to be taken as the basis for the development of the web pages. Minor changes to be made without affecting the scope of the project.  All site/page features in the rework of the web pages as described in the design document.  To ensure 508 compliant. The reworked web pages will comply with ADA requirements, which includes W3C’s Web Content Accessibility Guidelines 2.1, Levels A and AA.  We make sure bootstrap may be utilized on the mobile phone, laptop website  We don’t suggest readily available images as we develop it, design it, slice it and then dice it  We make sure that the whole website does not have too much of vacant space and Real estate utilization The list of task that is part of the scope of work is detailed below: General Website Content Management System Features: 1. SITE INFRASTRUCTURE  Dynamic website  Customer Relations Management  Website analytics - to include components of matrix, number of hits, number of unique visitors, keyword search on the site’s SEO, how long a visitor stays on a page or the entire site, popular clicked links, and broken link finder. Ability to email scheduled reports. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 6  Interactive image gallery o Ability to organize, manage, and upload multiple pictures/videos with varying file sizes all at once  Multiple templates for different page style/layouts o Unlimited photos upload with unrestricted file sizes  Multi- or bi-lingual content integration  Widgets where applicable  Auto-archival using categorization of  Compatibility with all various operating systems such as - Android, Microsoft, and Apple  E-notification sign-up capability for changes to specific parts of the website (calendar, news, etc.)  iFrame Functionality – seamlessly embed other documents within any HTML page (embedded content include videos, third-party applications, Slide share documents, etc.) 2. DESIGN LOOK & FEEL  We will make sure that Calendar tool that is intuitive and loads quickly, viewable by list, week, or month and integrates with social media.  We will incorporate existing site branding as theme throughout all pages.  Provides a smart search engine that is user-friendly, scalable, and functional. 3. CONTENT MANAGEMENT  Ability to organize, manage, and archive uploaded documents o Dynamic search capability of uploaded documents, including newest documents first  Ability to schedule content publishing  Rotating banner images, headline articles, videos, and emergency alerts on front page and/or departmental pages  Active splash screens or pop-up notifications to users to convey timely or important information or programs  Windows-, Android-, and Apple-friendly applications  Video functionality – upload, display, and archive videos, and integration with YouTube, Vimeo, and other video players  Photo storage/display/sharing capabilities  Livestream content from the City’s Government television channel  Podcast hosting – upload, feature and play podcasts  Form Creator – Online form development tool for City staff to develop interactive forms: Paramount Response To - City of Lake Elsinore – RFP Website Redesign 7 o Unlimited categories of forms, with an unlimited number of forms in each category o Citizens to complete and submit forms electronically o Store the form data in a database and export it in a usable format from the CMS o Merge forms with other applications of the CMS o Customize the forms for other applications of the CMS and tie directly into those tools 4. CONTENT EDITOR  ADA/section 508 standards compliant content to be produced by the content editor o Alter and amend major functions of the website including the design/layout features through backend, in-house capabilities  Major home page layout/components and drop-down menu (“mega-menu”)  Content publisher control – In-page content review, edit, and publishing  Drag and drop photos on the webpage. Image auto-scaling and resizing  WYSIWYG rich text editor. Limit certain features of WYSIWYG editor to maintain common look and feel throughout the website and ensure consistency throughout the site  Spell checker  Print-friendly pages 5. NAVIGATION  Easy to navigate drop-down menu bar  Breadcrumb navigation – help the user to trace the path back to original landing location  Sitemap Directory alternative for navigation  Translation of website content via google translate or other comparable tools  Chatbot function linking residents with website material and/or the City’s Alexa skill  Advanced internal Site Search: o Users should be able to sort search results by date, content, title or relevance; o Users should be able to filter by type of content and easily apply advanced search techniques, such as Boolean, if desired o Administrators should be able to tune the search results by using synonyms for common words or terms, and promote pages through the use of keywords o Search functionality - search web content as well as the contents of files (PDFs, Word Documents, etc.) o Internal search and searches exclusively within the Lake Forest site and not outsourced to an external page hosted by a search provider such as Google  Search bar - will be located in a prominent place on the home page, that can be accessible Paramount Response To - City of Lake Elsinore – RFP Website Redesign 8 throughout the website 6. MASTER CALENDAR FUNCTIONALITY  Master Calendar functionality – allow to share events, meetings, holidays with centrally managed on a main calendar  Export calendar events for Google Calendar, iCal, and Outlook  Auto-archival using categorization of  Meeting agendas and other publication (view based on age of content and year) 7. SECURITY AND AUTHORIZATIONS  Email harvesting/masking protection  Access control - Centrally add and manage users and specify access rights  Create user groups with different access rights  Unlimited user logins 8. TRAINING AND SUPPORT  Initial live training to selected staff (with available online/video training)  Make live support available via e-mail or phone during vendor’s normal business hours. Experienced personnel to be part of the support team - fluent in functionality and uses of both the CMS features and associate applications / modules  Emergency Live Support – Designated administrators shall have access to live support for emergencies.  Please specify the timeframes for emergency support.  24/7 access to support materials including, but not limited to: o online training manuals o support FAQs o customer support forums o instructional videos o informational newsletters o informational and support-driven webinars (live and archived) o request forms o online education courses and support-related updates o through common social networking mediums  Produce Service Level Agreement that details guarantees of customer support as well as a service escalation process 9. PERFORMANCE Paramount Response To - City of Lake Elsinore – RFP Website Redesign 9  Website should be up and running for 99.9% of the time, 24/7  Website should withstand increased (load/stress tested) usage during emergency situations during peak times Additional Functionality Customer Relation Management (CRM) We have pool of consultants who have experience working across various public and private sector clients. We are equipped and trained in developing Enterprise Applications to manage your everyday business needs including real time inventory management, CRM, logistics and tracking. Enterprise level applications require the more frequent modifications and the utmost ease of for enterprise-wide usage. You can avail full life-cycle development services fueled by our process which involves business requirement gathering, user experience design and full- fledged development followed by User experience testing for a flawless deployment. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 10 Our Proposed Solution Paramount has been instrumental in developing custom websites, Web applications using Open Source as well as commercial Content Management Systems (CMS) for our customers. To provide the CMS with a cost effective and very robust website, we will use a powerful, feature-rich open- source content management system Drupal to deliver suite of services including: website design, development, implementation, maintenance and enhancement. This solution meets and most often exceeds Portal’s demand for easy content access, while providing secure content editing. Paramount’s proposed CMS solution is flexible enough for specialized customer requirements, while meeting government 508/ADA access standards and industry best practices. Our proposal solution is architected using Drupal framework. Paramount’s team has identified the challenges faced by the City and plans to propose Drupal 9 CMS platform for the design, development, and implementation of a new responsive website. These efforts call for the right skill set, a robust methodology, competent project management and effective teamwork. Why Drupal? Drupal goes beyond the web, delivering your content across all channels, from one hub to many. Simple to complex. It can scale from being just a blog to a more complex website with more than a hundred thousand pages with complex functionalities! Below are some statistical information of Drupal 9: Explanation of the Proposed Platform/Drupal CMS Paramount proposed Drupal 9 CMS for this Website design, development and implementation project. Our proposed CMS provides a scalable, flexible platform for any organization to innovate in a fast-changing digital world. Drupal is an enterprise-ready, open-source content management system that powers some of the world’s largest and most popular websites. Nearly one million sites run on Drupal today, which includes industries like corporate, political, and government, most notably WhiteHouse.gov. Besides the White House, other government agencies that made the move to Drupal are Department of Energy [energy.gov], U.S. Department of Education [ed.gov], the FCC [fcc.gov], Paramount Response To - City of Lake Elsinore – RFP Website Redesign 11 the Department of Commerce [commerce.gov], the United States Patent & Trademark Office [uspto.gov], the Department of Justice [justice.gov], and the Department of Transportation [transportation.gov], just to name a few. Other than the government agencies, Grammy's [grammy.com], The Weather Channel [weather.com], Dallas Cowboys [dallascowboys.com], Verizon [verizone.com], NBA [nba.com], NBC.com, BBC.com, and Pfizer.com and many university websites and many more have leveraged the power of Drupal to reach to their user. Moreover, Drupal is an open-source software and therefore comes at no license price to the business, whether it is deployed across one website or multiple digital properties. Our Approach Human-Centered Design We build Drupal sites by starting with users, both external and internal. Why do they use the site? What do they need to accomplish? We often incorporate User Experience and Usability Testing to ensure that we are building a compelling user experience for the site. Our UI/UX generally ensures to provide an interactive and responsive platform with a focus on effective user's overall experience. Our Experience Deep Drupal Expertise Our team’s knowledge of Drupal and open source sets us apart from other vendors who may work with Drupal, but simply do not have the depth of experience that comes from developing and supporting it day-in and day- out. Responsive and Accessible We leverage Drupal’s support for responsive design and accessibility for your site to ensure a mobile friendly experience across all devices and for all people. Civic Focus We have government clients at the Federal, State, and municipal levels. We also work with many non-profits that are focusing on social or civic issues, and with many Counties & Universities. Website Security Drupal is arguably the most secured Content Management Systems, and is FedRAMP certified. It considers each element of a website as an object and has security algorithms working for every element. Content Strategy We have a dedicated Drupal team to handle the website projects. The content organizer allows you to classify content into various categories and organizes it for better management. User permission is another efficient feature of Drupal. Search Engine Optimization Drupal’s Web development tools are aligned beautifully to manage Website SEO effortlessly. May it be canonical, navigation, URL mapping or Meta tags, everything can be managed easily in Drupal. Specialists in 24x7 Support Our commitment to critical support provides us with unique insight into how to plan and build with Drupal for long-term sustainability and cost-efficient ongoing development and operations. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 12 Agile Flexibility We use Agile project methodologies to ensure adaptability to changes throughout the project and to help you follow recommendations for running modern digital services projects. Quality Assurance We are leaders in the areas of automated testing and CI (continuous integration) practices that are a “must have” for high quality Drupal development and reliable integration with other systems and services. Drupal as a Platform We help you understand and plan for how to use Drupal not just for the migration of your first site but for the bigger picture to support your other programs and sites in the future, all on a common Drupal platform. Drupal - Content Management Systems The modules such as Content type Editor, Adding Blocks, Menu Manager, Site configuration and user management allow the administrator to manage site contents and users. Modules can be added into the Drupal CMS by contributed modules. We can extend various modules to meet the City’s requirements. This feature makes Drupal stand out more than any other CMS packages we researched. Below is a Drupal MVC framework. The proposed solution and template design will include the following , but not limited to: Paramount Response To - City of Lake Elsinore – RFP Website Redesign 13 Content Authoring and Editing - Drupal’s content management features make it easy to create and manage the City Website. Drupal’s Content Authoring Modules such as BUEditor, CKEditor, Taxonomy Menu Block etc. Improves user experience of authoring content. This feature helps the City’s team to easily update and manage contents. Static Data – Static Data such as documentation, tutorials, libraries, and media files will be managed using Media related modules. This feature helps in archival of documents! Dynamic Data – Drupal allows pulling in news related to the City website from an RSS Feed by using Aggregator module should the City request this as part of multi-media and keeping data up to date – such as Weather etc. Drupal has Core Statistics, Advanced Statistics Modules that supports in data collection and the generation of custom reports accordingly. Detailed statistics about the individual websites can be provided using Google Analytics Module that will provide reports of site visits, node views, referring sites and can also have different traffic reports sent to the site admin via email on a regular schedule. Query tools Module can be used to query and save Drupal Objects. Third party open source Message Boards such as PHPBB bulletin board software can be integrated in Drupal to provide Message Board feature. Web Page Authoring Tool - Drupal provides access to Single or Multiple Authors to manage and author the content for each of the website depending on the access credentials provided. The solution will allow designated users to update, edit and delete content of webpages based on their user role which is linked to an authentication system such as NESS Application Protocol (NAP) credential system. Search Engine Capability – Drupal’s Search Module will be used to provide a powerful Search Engine Capability accordingly. Per the stated requirement the City Intranet will have the same look and feel as the portal to resemble consistent user experience. Responsive Web Design – Bootstrap (related Modules) will be used to develop the City responsive web site that will provide sleek, intuitive web user experience in various devices and on various browsers. Bread Crumbs – Very intuitive Bread Crumbs will be designed and developed that will provide the users of the web site an exceptional navigational capability and within 3 user clicks or less, user should be able to navigate back to the original/ starting page during the browsing experience. Website Architecture Functionality Implementation Using Drupal - Drupal being a CMS, also allows adding new functionalities with the help of contributed and custom coded modules. These modules are like plugins that will add extra functionality to the existing website. Let us look at few of the main modules that we propose to utilize in the City’s website redesign project. The below Website Architecture diagram depicts our technical architecture for City website redesign project: Design: For any website to be attractive and appealing for the user to visit the site is the design of the website. We at Paramount have designed and developed many websites for our customers Paramount Response To - City of Lake Elsinore – RFP Website Redesign 14 which has not only attracted many of their customers but also has got a good ROI. We have a strong team of UI/UX Designers, who would creatively design the screens. Template: Since Drupal allows creating templates. The first and foremost part of this development would be to create various templates for responsive website and then proceed with development. User Permissions: User Permissions are settings which are configured to determine what different levels of users are allowed to see and/or do. Permissions are defined for various roles, and in turn, users are assigned to these roles in order to grant them the defined permissions. Responsive Theming: Responsive Web Design or RWD is a feature that City can consider for this project. In responsive Design the Desktop version and Mobile version of a website can be generated using the same code base. Administration - Drupal's content management features make it easy to create and manage City intranet site. The modules such as Content type Editor, Adding Blocks, Menu Manager, Site configuration and user management allow the administrator to manage site contents and users. The Drupal CMS solution, which we are proposing in this response, will be integrated with City’s Azure Active Directory (for user authentication). Knowledge of How to Meet WCAG 2.0 Level AA standards As part of the website accessibility task, we make sure to take care of the W3C standards along with Section 508. Our developers are aware and have made sure to follow Section 508 standards for all the websites that are developed at Paramount. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 15 Accessibility: Considering the fact that the website should be accessible to everyone, including those with disabilities as well, we test the websites for 508 compliance. While evaluating a website's accessibility, it is important to look at it from a user experience perspective. Often users mistake web accessibility as being only for those with barriers like blindness or mobility issues. However, we will make sure to test for its accessibility by broadening our view by including anything and everything that might possibly hinder a user in accessing the website. This is more critical when there are rapid changes in the technology and adoption of mobile devices – tablets, notebooks and many more as such. And with many browser options such as Firefox, Chrome, Safari, IE and others. These new adoptions cause many a challenges, making the website test for its accessibility. The general goal of evaluating a site's web accessibility is how well it deals with these varying circumstances. Here are considerations to take into account when performing web accessibility analysis:  Cross-Browser/Cross-Platform Compatibility: There are many browsers available for the users these days, and to make sure to reach out to all of them, we need to make sure our website is accessible on most/ widely used browsers and as well as the mobile devices (responsiveness). This is the best way of reaching to the majority of the users.  Color Choice: Color plays a major role in any of the websites (it makes the website look and feel better) and not too harsh on the users eye. This color not to cause hindrance to people with color-blindness or poor vision? So, this is one of the key aspects that need to be considered while testing the website.  Usage of HTML Accessibility and Markup features: This is the part of the development effort; however, our testing team will test the codes to make sure the website is developed in such a way that it is easy for people who would utilize the assistive technologies – such as screen reader, or to listen to the text/ content. Also, this aids users with visual impairments. To check if these features and techniques are being utilized in the HTML coding, by using the HTML tags correctly.  Readability: The heart of any website or portal is the content. The following are the tasks that are concentrated in the Readability task. For example, even in web apps — which aren't City’s Use or disclosure of data contained on this page is subject to the restrictions on the title page of this proposal. typically, as content-centric as, say, a blog or web magazine — not being able to read and understand the user interface is a hindrance to one's ability to perform tasks efficiently and accurately. Readability hinges on these considerations: o Ease of Comprehension: We check the content and see if it is easy to understand? Are the words that are being used are familiar to the department employees/ any new users or are there any complex and uncommon words? Are all the sentences and paragraphs as concise as possible and can be read in single breath? o Clarity in reading: We will make sure to check if the fonts are big enough and if there is sufficient contrast between the text and its background?  Enjoyment of reading: Here we test for the users’ enjoyment in reading the content with a dark background and a small text with a dark font. Would users appreciate and enjoy the Paramount Response To - City of Lake Elsinore – RFP Website Redesign 16 content? Is the information accurate, of high quality and well-written? Do font characteristics such as size, spacing and color make reading longer passages easy or do they strain the eyes? Ongoing Support and Maintenance Services Paramount has offered and is offering ongoing support and maintenance services for some of our customers. This experience helps us in providing the required continuing support and maintenance service that exceeds City’s expectation. Our Support & Maintenance Model Upon successful completion of the website design and development services, the website is hosted on the server and then support and maintenance activities would begin. As part of our support and maintenance activities, we make sure the City’s website is either updated and/or technically sound. As part of our support & maintenance we designate certain resources as administrators, who will support the City’s users at times of emergencies. These designated resource will have access to the live support data through which they can resolve these emergency issues on priority basis. Moreover, should there be a need we also support in the day-to-day operations of the City’s website. We propose a standard support & maintenance time frames for all emergency issues - Monday thru Friday, 9am–6pm EST. In case of any unforeseen emergencies arising after hours (Monday thru Friday, 9am–6pm EST), we will analyze the severity / priority of the emergency and assign a resource to fix those issues based on the SLA’s provided. We make sure the City have access to support materials including, but not limited to: online training manuals, support FAQs, customer support forums, instructional videos, informational newsletters, informational and support-driven webinars (live and archived), request forms, online education courses and support-related updates through common social networking mediums. Generally, the following are the type of tasks that are covered under this support models: 1.Security upgrades those which occur infrequently, (such that, content staff either forgets how to do/where to reference, or find the length of time it takes, presents an opportunity cost) 2. Fixing minor bugs 3. Making minor improvements 4. Tweaking/amending Drupal views, blocks or rules 5. Amending user roles/permissions 6. Other site administration tasks as Drupal webmaster Hosting Paramount will assist in hosting services and assist the City in becoming a digital-first organization by creating an immersive, sustainable, secure and easy to use Drupal site that has the users, both internal and external, at the heart of every decision and interaction. Paramount team are committed to providing unparalleled service and support throughout the duration of their partnership with the City. Paramount team has an extensive background supporting government websites and has created the most scalable, secure and reliable Drupal-tuned platform-as-a-service for governments. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 17 95 % Uptime (outside of scheduled maintenance) Guaranteed by SLA to be supplied upon Request Paramount team commits to provide 95% platform and infrastructure uptime. To ensure this, we operate monitoring services 24x7. Paramount team uses the monitoring platforms. Our team of Cloud Operations professionals is always standing by—proactively monitoring your environment and responding to critical issue alerts. Paramount team's high-availability architecture provides a redundant instance of a customer's configuration so in the event one fails, there is a replicated instance standing by. Paramount support team is also available 24/7/365 to help provide support for issues like site availability, and provides a response time SLA of 1-hour on critical issues (like availability)." Data Center & Disaster Recovery Tier II, managed network infrastructure, on-site power backup and generators, redundant network, 24/7/365 system monitoring in multiple data centers. Paramount Disaster Recovery as a Service (DRaaS) Implementation Paramount’s Disaster Recovery as a Service offering (DRaaS) is journal-based replication to a geographically separated environment of ‘deflated’ virtual machines, meaning Paramount is protecting VMs originating in City’s managed cloud PaaS to a secure Paramount Cloud platform at least 800 miles away. This allows City to failback, protect, and recover production workloads in the event of a disaster or even that causes the production environment to be unavailable. Recovery Types 1. File Level Recovery a. Paramount DRaaS can be used to restore files or folders of protected VMs. This is helpful for accidental deletions or other unintended modifications. 2. VM Recovery a. Paramount DRaaS uses continuous replication and writes to a Journal before committing to the base disk. The journal allows Zerto to restore a protected VM to any point in time for the duration of the journal. VM Recovery is useful to mitigate ransomware attacks or revert a botched deployment/software update. Hosting Paramount Response To - City of Lake Elsinore – RFP Website Redesign 18 Automated software updates and security patches, redundant firewall solutions, high performance SAN with N+2 reliability Automated software updates and security patches are applied as and when required. DDoS Mitigation Paramount both conducts tests internally and undergoes third-party assessments to verify our security compliance at least annually. This includes several annual third-party attestations performed by qualified security assessors (QSA) that include security compliance like: SOC 1 / ISAE 3402 Type 2, SOC 2 Type 2, PCI-DSS, HIPAA AT101, FERPA, FedRAMP, ISO 27001, EU Data Privacy, GDPR Moreover, Paramount's Information Security team works closely with the Legal team and any relevant stakeholders to monitor emerging regulatory requirements to ensure that Paramount is aligning with applicable requirements to always be compliant. The Paramount production systems are configured to log events such as failed logins, sudo attempts, failed sudo attempts, account creation, account removal, changing system settings, etc. Paramount also maintains a detailed, documented incident response plan. Paramount notes that its responsibility is to respond to and inform its customer, not just end-users. The procedures include, but are not limited to, the identification, response, escalation, and remediation of security breaches and other incidents. The incident response procedures are tested during the normal course of business, at least annually and are updated as needed" Paramount manages, monitors, and secures the environment where Paramount subscriber applications run, including the operating system and LAMP (Linux, Apache, MySQL, PHP) stack and network layers of Paramount Cloud. Paramount provides tools, support, and resources enabling subscribers to keep secure Drupal websites. To monitor for unusual activity, Paramount employs security monitoring applications that continuously monitor for possible or actual security breaches and are configured to alert Security, Operations, and Engineering personnel. Paramount uses OSSEC, an open-source, host-based Intrusion Detection System (IDS), which performs log analysis, integrity checking, and time-based alerting. Paramount can recognize and prevent denial of service attacks (like DDOS) and has advanced offerings if a customer is concerned about large -scale attacks. Paramount provides an RPO of 1- hour, and the RTO is a function of its 95% uptime SLA. Paramount will restore backups or disaster recovery snapshots in order to meet this SLA." Paramount Response To - City of Lake Elsinore – RFP Website Redesign 19 List of current and former clients List of current and former clients, preferably municipalities. Include the name of the client, contact person, telephone number and email address (if available). We have picked few of the customer experiences which closely align with the City’s requirements. We have worked with various agencies (state, local, etc.,), fortune 500 customers. Provided, we win this opportunity, we would be adding municipality as well to our clientele. Our consultants are working with various agencies including municipalities. We would coordinate with our customers for any discussion the City would like to have with them. Client # 1: Superior Court of CA Client Name Superior Court of California, County of San Diego Address San Diego, CA, United States Contact Person Name and Title Steve Hay - Project Manager Telephone Number Cell Phone :619-957-8124 Remote Office :619-765-2082 E-Mail Address Stephen Hay@SDCourt.CA.Gov Relevant Project Description Project Scope and Outcome: The Project is currently in progress. The scope of this project is to design a new website for Superior Court of California to provide publicly accessible services and information about their available offerings and amenities. The task performed and to be performed as part of the project included:  Created a new website using Drupal 9 CMS, a responsive out of the box, both for public users and administrators  The additional theming will be responsive, and is thoroughly tested using tools such as Browserstack, etc.,  Paramount is developing an intuitive website offering amazing digital experience to Courts audience  Our design team is working within the Court’s guidelines and expectations of the brand guidelines. Our team also is working with their team to identify pre-formatted templates and page layouts  The new design for site is mobile friendly and works well regardless of user access device  The site will support all the content types required by the Court support text, documents including PDF, interactive forms and common Microsoft file formats, images, video, and animation graphics.  Effective integration of accessibility and worked closely with judges and diverse staff at the Court to prioritize content resulting in streamlined user experience that doesn’t overwhelm the user. Screenshots Below mentioned are the samples for Superior Court of Caliornia, County of San Diego. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 20 The below screenshot is from the original website, that showcases the News, ADA, Language, search options that were developed as part of the new website are just for the reference of the City Paramount Response To - City of Lake Elsinore – RFP Website Redesign 21 stakeholders. For a complete look and feel of the website, please visit the URL provided in the reference table above. Client # 2: US District Court, SDNY Client Name US District Court – Southern NY District Address 500 Pearl Street, Suite 820, New York, NY 10007 Contact Person Name and Title Trevor George - IT Director Telephone Number (212) 805-0136 E-Mail Address Trevor_George@nysb.uscourts.gov Relevant Project Description Project Scope and Outcome: The scope of this project was to redesign the existing website, migrate the site to Drupal 8 and perform website maintenance of the website.  This is a base (Redesign /development) + 2 option years for maintenance and support as part of the original contract, based on the performance, the option years would be exercised.  As part of the project performed - Requirement gathering and analysis, UI / UX Design, Development, Quality Assurance (Testing), Project Management, Implementation and provided training to staff upon completion of the project.  Migrated site to Drupal 8. We have 1 more year of maintenance as part of the contract.  Created new design for the site that is mobile friendly and works well regardless of user access device.  Worked closely with judges and diverse staff at the Court to prioritize content resulting in streamlined user experience that doesn’t overwhelm the user.  Continuing to support the Court with ongoing help keeping the site updated and secure. Screenshots Below mentioned are the samples for US District Court – Southern NY District Paramount Response To - City of Lake Elsinore – RFP Website Redesign 22 Mobile View Paramount Response To - City of Lake Elsinore – RFP Website Redesign 23 Client # 3: Fulton Court Client Name Fulton Court – Justice Resource Center (JRC) Address 136 Pryor Street, SW, Suite C-945|Atlanta, GA|30303 Contact Person Name and Title Adejuwon Anjoorin - Deputy Director, Information Technology Telephone Number (404) 612 8834 E-Mail Adejuwon.Anjoorin@fultoncountyga.gov Relevant Project Description Project Scope and Outcome: The scope of this project was to design a new website for Justice Resource Center (JRC) to provide publicly accessible services and information about their available offerings and amenities. The task performed as part of the project includes:  Created a new website using Drupal 8  Created new design for site that is mobile friendly and works well regardless of user access device  Effective integration of accessibility into their 8-development process  Worked closely with judges and diverse staff at the Court to prioritize content resulting in streamlined user experience that doesn’t overwhelm the user.  User roles allowing content editors and content approval work flows  Rich interface for editing pages and adding media  Fully compliant by implementing standards of ADA Section 508 Screenshots Below mentioned are the samples for Fulton Court – Justice Resource Center (JRC). Paramount Response To - City of Lake Elsinore – RFP Website Redesign 24 Mobile view of the website with few of the relevant features: Website features relevant to the City’s requirement: Paramount Response To - City of Lake Elsinore – RFP Website Redesign 25 Project Timeline Identify a window of time indicating availability to start the project. The selected firm will be required to enter into a written contract with the City of Lake Elsinore in a form approved by the City Attorney. It is expected that work will commence upon award of contract. Taking into consideration the timelines provided by the City on the final delivery dates, we have worked our timelines. However, our dedicated PM will have a conversation during the project kick-off to discuss the timelines, deliverables, and other logistical matters with the City stakeholders. In case of any changes to the timelines, we will adjust it accordingly to accommodate the final timeline as defined by the City. Paramount proposes the below mentioned sample timeline for this Website Design, Development and Implementation Service project. Based on the tentative award date (10/2022) provided by the City, we consider the project to kick-start on 10/17/2022 and launch the newly developed site by early May 2023.  We have done a gestimation to work on this project. When we do research in a discovery phase, we go through the entire scope of work and give you the estimates.  We understand the duration of the life span and we would be with the city during the duration of redesign, support, hosting, upgrade, updates, maintenance, etc.  Depending on the need/ criticality, we would work with the city on the timeline. Accordingly, based on the timelines ramp up and ramp down. Professional Services Agreement - Attachment B City’s Professional Services Agreement – Identify any sections of the City’s standard consultant contract (Attachment B) that pose concerns and would require negotiation/modification to be acceptable to consultant. If no concerns are identified, submitter will be deemed to have accepted the form of the agreement. Paramount has no concerns. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 26 Sample Insurance Copy Paramount provides the below mentioned sample insurance copy. However, upon award of the contract, we will get the new one in the name of the City. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 27 Paramount Response To - City of Lake Elsinore – RFP Website Redesign 28 Organization History Brief description of your organization’s history, growth, philosophy/culture, number of employees, and number of years in business under the same name. Paramount is a certified Minority Owned Small Business (MBE) & ISO 9001: 2015 certified IT Services, consulting and business solutions firm providing world-class technical consulting and IT recruiting services, which delivers real results to global business, ensuring a level of certainty in government and the private sector. We are offering these services from past 24 years, headquartered in Alpharetta, GA. The company is founded on the principle that a leading IT services firm must employ only the most experienced, application-specific resources, and technologies. Paramount’s Journey So Far Our Culture Focus Paramount Response To - City of Lake Elsinore – RFP Website Redesign 29 Paramount is successfully delivering several web-based, complete digital technology solutions for customers ranging from startups to the Federal, State, and Commercial agencies. We have on-staff professionals to fulfill all the key skills needed for this project. (Strategy, Website Design, Information Architecture, User Experience Design, Front-end Development, Back-end Development, Systems Administration, Quality Assurance & Testing, and Project Management). In addition to site development, we have a complete support team that provides 24 x 7 on call and proactive support for Drupal, WordPress and other CMS. We can work as an adjunct to your web team, or we can be your web team. The table below provides a brief about our company background: Company Name Paramount Software Solutions, Inc. Place of Business 4030 Old Milton Parkway, Alpharetta, GA 30005 Philosophy/culture To build innovative, people-centric IT solutions, utilizing the top talent and cutting-edge technologies to become an unmatched partner for our clients Number of employees Paramount has 250 full-time employees working across the USA at various customer locations (pre-Covid) Number of years in business under the same name Paramount has been in business for 24 years Relevant Experiences Paramount has varied experience working across various IT service projects for public and private sector clients. We have developed several Website and Web Application for different governments and commercial clients worldwide. Our client list includes high - profile organizations including: The Superior Court of California, County of San Diego, State of Georgia – Department of Education, Georgia Student Finance Commission, US District Court – Southern NY District (SDNY), Tennessee Valley Authority (TVA), Fulton County Court’s and the Office of Disability Policy to name a few. Our unparalleled experience in helping create an enterprise-level, highly engaging solutions make us a partner of choice for any CMS based projects. The company specializes in consulting and implementing successful website development projects that utilize the latest in technology strategies. Paramount is unique, in that it guarantees both its results and its ability to complete projects on time and within budget. We have the experience and ability to not only design and create innovative, practical technology solutions, but also provide strategy, writing, search engine optimization and training support to our clients. We have developed strategic partnerships with leading technology providers like Acquia who are FedRAMP compliant, Promet, R2Integrated, HyperLedger, redhat, LINUX foundation etc. which has enabled us to work closely with the requirements defined in the scope of work and provide premium- Paramount Response To - City of Lake Elsinore – RFP Website Redesign 30 quality services to our clients through early access to new technologies as well as preferred access to training and technical support. In the recent past, one of our customer SDNY, for whom we have developed the website have WON awards for their website on the 26th annual communicator program. The SDNY website was awarded an "Award of Distinction” in the two categories mentioned below: • 26th Annual Communicator Awards - Websites - Government • 26th Annual Communicator Awards - Websites - Law and Legal Services Below diagram displays the “badge” and “trophy” received during the award ceremony: Paramount Response To - City of Lake Elsinore – RFP Website Redesign 31 Resume Brief resume of the education and experience of those persons who will actually be conducting the work. Paramount will assign a dedicated Project Manager to serve as the key personnel to this engagement and work with the City stakeholders. Ms. Ann, will interface directly on a daily basis to work on this website re-design development opportunity. She will act as a Single Point of Contact (SPOC) for all technical issues related to this project. The brief bio - experience / education are provided in a table below for the City’s reference. Should the City wish to interact or have a discussion with the team, we would arrange with a prior notice. The key personnel details along with her brief-bio is provided below: Ann Collins, PMP, CSM  Ann is a certified Project Management Professional (PMP) and Certified Scrum Master (CSM) with 25 years of project management experience and over 30 years working in technology.  Her experience includes mobile/web technology and business process analysis, improvement, and implementation. o She is skilled in facilitating client discovery workshops where she leads clients through clearly defining their vision and needs, understanding their audience through personal development and planning for project risk.  Ann has earned the Foundations in Design Thinking Certificate from IDEO where she learned techniques in Observation and Immersive Empathy to better understand and see things from the client point of view. Rutgers Health, Lenovo, US Railroad Retirement Board, American Library Association and Teachers’ Retirement System of the State of Illinois are examples of organizations she’s led through successful discovery workshops.  Ann has held multiple security clearances and has managed large government, municipality and private sector software and infrastructure projects. o She’s successfully managed projects for Portland State University, American Library Association, CBP, DOD, South Florida and Southwest Florida Water Management Departments, and USDA to name a few.  Previously, Ann has worked as a PMO Director, Project Manager and Program Manager with a number of companies and organizations in addition to Universal Business Solutions including Promet Source, Austin Information Technology Center (AITC) Veterans Affairs, 21st Century Technologies, Infoglide Software, Texas Department of Human Services and Texas Education Agency.  Ann holds an AAS in Systems Analysis from Indian Hills Community College and completed the Software Project Management Certificate Program at the University of Texas at Austin’s Software Quality Institute.  Our diverse team of experts at Paramount allows us to leverage the skills of each to best suit the project. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 32  Below are some of the key members who will be assigned to the University’s Website Services. The flexibility of our staff to assist in special projects is one of our strengths. Paramount has many certified developers which ensures the quality of our Drupal products is always maintained by following best site building practices. Organizational Chart Complete description of the organizational structure of your organization, and the method by which work is done. An organizational workflow chart with description of duties of the persons performing the work is useful. Organizational Structure We have provided an overview of our Organizational structure that will be used to provide effective services to City – Website Redesign. Organizational Chart Our diverse team members have a broad set of skills to comprehensively address many activities and deliverables associated with a variety of digital technology projects. Our ability to bring multi-functional teams together for projects based on the different disciplines and skill sets that are needed helps us ensure a constant focus on business, market, and organizational solutions specific to each of our clients. The diagram below shows how we typically organize our roles across our strategy, engagement, design, development, and support teams to work in conjunction with the roles fulfilled by our clients. We have pool of highly qualified and experienced project resources team who will work on this City project and possess varied technical skill sets that are crucial for the success of this website design service project. Our team has the ideal mix of technical skills (including CMS like Word- Paramount Response To - City of Lake Elsinore – RFP Website Redesign 33 press, Drupal, MySQL and others relevant to this effort), and the necessary project management know-how to manage this important project. Roles and Responsibilities of Our Consultants: Our team has the ideal mix of technical skills (including CMS like Drupal, WordPress, MySQL and others relevant to this effort), and the necessary project management know-how to manage this important project. # Role Responsibilities Qualification and Experience 1 Project Manager  Project management, Project plan preparation, Project monitoring, Project review, Strategic planning, weekly status reporting, Scope management, Change management, Release management, Resource management, Team building activities, Risk identification, Client management & negotiation, Communication management.  Proactive, performance-driven professional with 25+ years’ progressive expertise in leadership and problem- solving Skills.  Keen understanding of business priorities and Expert in planning, organizing, and managing resources to successfully complete project goals and objectives, while honoring predetermined triple constraints.  Expertise in Project management, Project monitoring, Project review, Weekly status reporting, Team building activities, Risk identification, Project plan Paramount Response To - City of Lake Elsinore – RFP Website Redesign 34 preparation, communication plan preparation. 2 UI / UX Developer  Web page designing, creation of mockups and Creation of wireframes. Provide sample design for home page. Provide sample design for inner page. Get approval from Client for the graphic designs.  Provide Graphic colors based on other agency website review, based on review provide alternate designs.  Use responsive design.  Document all graphic design decisions and provide the details to Project Manager.  Expert in UX & UI Design, Usability Protocols, Web Site Analytics, Persona Creation and Prototyping.  Well versed with Information Architecture (IA), A/B, Card Sort, User Testing, Animation/ Motion Graphics, Affinity Diagramming, and Requirements Definition.  Highly skilled in HTML/ XHTML, SS2/ CSS3, JavaScript/ jQuery, Flash/ Fireworks and  Photoshop/ Illustrator.  Developer with user- experience design, with the proven know-how to combine creative and usability viewpoints resulting in world- class Web and mobile applications.  Experience of rapid prototyping, and front-end development for rich Internet applications and mobile devices. Practice of user centered design principles basing design decisions on user needs and business goals.  Experience in (X) HTML, HTML4/5, CSS1/2/3, JavaScript, jQuery, XML/XSLT, PHP, various CMS. Apache, MariaDB, MySQL, IIS, SQL Server 2008 configuration and related basic system administration on Mac OS X, Linux, Windows Server 2008 R2 and Windows Server 2012.  Familiarity with developing and deploying services built on Windows Azure and System Center 2012 Virtual Machine Manager. 3 Solution Architect  Distinguish between Functional and Non-Functional requirements.  Identify the Actors in the Requirements Management process.  Understand the needs and constraints of stakeholders.  Resolve overlapping / conflicting requirements.  Achieve Requirement Refinement. Differentiate  7+ years of software development experience with Web-based development tools and CMS technologies.  Experience with Drupal theming, including working with responsive themes and custom Drupal CMS development.  Experience in HTML5, CSS3, JavaScript, LAMP, WAMP and XAMPP. Database Paramount Response To - City of Lake Elsinore – RFP Website Redesign 35 between stable and volatile requirements.  Apply versioning principles to requirements documents.  Establish traceability and ownership of requirements. programming experience in MariaDB, MySQL, Oracle & SQL Server.  Expertise in different windows servers, Linux and UNIX. 4 Senior Programmer / Web Developer  Implementation of design solutions based on the requirements from client. Analyzing Information, Problem Solving skills, Attention to Detail, Software Design methodologies, Software Debugging, Software Development Fundamentals, Software Documentation, Software Testing, Software Requirements analysis, Following Software Development Process.  Develops and maintains applications and databases by evaluating client needs; analyzing requirements; developing software systems. Enhances staff accomplishments and competence by planning delivery of solutions; answering technical and procedural questions for less experienced team members; teaching improved processes; mentoring team members.  Arranges project requirements in programming sequence by analyzing requirements; preparing a work flow chart and diagram using knowledge of computer capabilities, subject matter, programming language, and logic.  Conducting code reviews.  Confirms program operation by conducting tests; modifying program sequence and/or codes.  7+ years of software development experience with Web-based development tools and CMS technologies.  Experience in PHP, JSP, Java, HTML, DHTML, XHTML, JQuery, AngularJS, JavaScript, XML/XSLT, VBScript, CSS, T-SQL, PL/SQL etc.  Experience with Drupal theming, including working with responsive themes and custom Drupal CMS module development.  Database programming experience on MariaDB, MySQL, Oracle, SQL Server. Coding experience in PHP development.  Experience in nginx, Laravel, VueJS, mongo DB, node.js, sass, bower and gulp.  Expertise in reports such as Reportico, PHP Report Maker, DataVision and Jasper Report.  Implementation of design solutions based on the requirements from client,  5+ years of software development experience with Web-based development tools and CMS technologies. Paramount Response To - City of Lake Elsinore – RFP Website Redesign 36 5 Programmer Analyst / Drupal Developer Implementation, Unit testing, Bug fixing.  Analyze and assess existing business systems and procedures.  Research, identify, analyze, and fulfill requirements of all internal and external program users.  Assist in defining software development project plans, including coping, scheduling, and implementation.  Assist in the definition, development, and documentation of software’s business requirements, objectives, deliverables, and specifications on a project-by-project basis in collaboration with internal users and the client. Reviews work with a systems analyst or group manager for compliance with specifications.  Develops logic procedures to provide more efficient machine operations. Develops complete descriptions of all specifications and common operations, which can be reused Codes, debugs, and documents programs.  Documents procedures and operation methods. Participates in user consulting, systems analysis, general systems design, and detail systems design. Provides routine contact with IT managers & periodic contact with users.  Experience in PHP, JSP, Java, HTML, DHTML, XHTML, JQuery, AngularJS, JavaScript, XML/XSLT, VBScript, CSS, T-SQL, PL/SQL etc.  Experience with Drupal theming, including working with responsive themes and custom Drupal CMS module development.  Database programming experience on MariaDB, MySQL, Oracle, SQL Server.  Coding experience in PHP development.  Experience in nginx, Laravel, VueJS, mongo DB, node.js, sass, bower and gulp.  Expertise in reports such as Reportico, PHP Report Maker, DataVision and Jasper Report. 6 Senior Quality Analyst  Assists in designing and modifying test ware (e.g., test scenarios, scripts, etc.) of small to medium level complexity to ensure test coverage for assigned responsibilities.  Executes tests to compare results with requirements, to verify test requirements, to identify defects,  7+years of testing experience in web technologies.  Knowledge in scrum deliverables. Experience working with Web, Mobile and Desktop applications.  Experience in manual testing on Web base applications by Paramount Response To - City of Lake Elsinore – RFP Website Redesign 37 and to ensure compliance (e.g., systems, functionality, etc.).  Executes and validates test set-up to ensure the environment is ready for testing.  Identifies and provides initial analysis to develop and implement appropriate actions. using IE, Safari, Chrome and Firefox.  Experience in manual Testing on Mobile applications for Android and iOS.Well-versed with all stages of Software Development Life Cycle (SDLC) and Bug Life Cycle.  Experience in preparing and executing Test cases in Quality Center. Exposure in using Bug Tracking Tools like BugZilla.