HomeMy WebLinkAboutItem No. 08 - Amendment No. 1 to the Professional Services Agreement with Engineering Resource8)Amendment No. 1 to the Professional Services Agreement with Engineering
Resources of Southern California, Inc. for Civil Engineering Services for the New
Library (CIP Project No. Z20003)
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Engineering Resources of Southern California, Inc. in the amount
of $13,690.00 for Civil Engineering Services for the New Library (CIP Project No. Z20003)
in such final form as approved by the City Attorney.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:January 28, 2025
Subject:Amendment No. 1 to the Professional Services Agreement with
Engineering Resources of Southern California, Inc. for Civil Engineering
Services for the New Library (CIP Project No. Z20003)
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Engineering Resources of Southern California, Inc. in the amount of
$13,690.00 for Civil Engineering Services for the New Library (CIP Project No. Z20003) in such
final form as approved by the City Attorney.
Background
On July 9, 2024, the City awarded a professional services agreement to Engineering Resources
of Southern California Inc. for the Civil Engineering Design Services of the new library. The
standard civil engineering services included in the agreement scope of work are listed below:
•Record Data on Utilities Research Topography & Boundary Survey
•Base Map Development Plan Pre-Design
•Alley Improvements
•Storm Drain Relocation Plan
•Sewer Relocation Plan
•Gas Line Relocation
•New Utility Connections
•Utility Easement
ERSC Amendment No. 1
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Discussion
Engineering Resources of Southern California, Inc. (ERSC) has contacted Elsinore Valley
Municipal Water District (EVMWD/District) to initiate the construction of water and sewer services
for the City’s new Library Project. ERSC and the District held a due diligence meeting on
November 18, 2024, to discuss the district’s water and sewer requirements for the project.
Elsinore Valley Municipal Water District (EVMWD) has provided service requirements that require
the City to prepare and submit hydraulic water and sewer studies for the district’s review
and approval. These studies must be approved before submitting sewer and water plans for plan
approval. Because the City’s project provides a public benefit, ERSC requested a waiver of the
EVMWD study review fees ($5,000 per study), and the Water District accepted our request.
ERSC shall add to the scope of work the preparation of sewer and water plan studies and submit
them to the water district as requested. The additional cost will compensate the City’s civil
engineer, ERSC, for the additional work requirement and deliver to the water district the following
items:
1. Preparation and submission of hydraulic water and sewer studies. This includes time already
spent preparing the studies and time anticipated to address District review comments and
obtain final approval for both studies.
2. EVMWD Reimbursable Expenses (Plan Check Fee Deposit and Will-Serve Application Fee).
Fiscal Impact
The new City Library Project (CIP Project Z20003) is included in the Fiscal Year 24/25 – 28/29
Capital Improvement Plan (CIP) budget.
Attachments
Attachment 1 - Amendment No. 1
Exhibit A - Engineering Resources of Southern California, Inc Proposal 01/15/2025
Attachment 2 - Original Agreement
City Manager’s Office
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AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
Engineering Resources of Southern California, Inc.
Design Professional
This Amendment No. 1 to Agreement for Professional Services is made and entered into
as of 1/28/2025, by and between the City of Lake Elsinore, a municipal corporation (“City), and
Engineering Resources of Southern California, Inc., a corporation (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for Professional
Services dated as of 7/9/2024, (the “Original Agreement”). Except as otherwise defined herein,
all capitalized terms used herein shall have the meanings set forth for such terms in the Original
Agreement.
B. The Original Agreement provided for compensation to Consultant in an amount of
one hundred twenty-seven thousand three hundred eighty-five dollars ($127,385.00).
C. The parties now desire to amend the scope of services and increase the payment
for such services as set forth in this Amendment No 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Original Agreement is hereby amended to add
the following:
Consultant shall also perform the services described in Consultant’s
1/15/2025 Proposal (attached to this Amendment No. 1 as Exhibit A-1).
Consultant shall provide such services at the time, place, and in the manner
specified in Exhibit A-1, subject to the direction of the City through its staff
that it may provide from time to time.
2. Section 3, Compensation, of the Original Agreement is hereby amended and restated
to read in its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the fees
set forth in Consultant’s Proposals (Attachment 2 to the Original Agreement
and Exhibit A-1 to Amendment No. 1 ) which are incorporated herein by
reference. In no event shall Consultant's compensation for services under
the Original Agreement as amended by Amendment No. 1 exceed one
hundred forty-one thousand seventy-five dollars ($141,075.00) without
additional written authorization from the City Council. Notwithstanding any
provision of Consultant's Proposals to the contrary, out of pocket expenses
shall be reimbursed at cost without an inflator or administrative charge.
Payment by City under this Agreement shall not be deemed a waiver of
defects, even if such defects were known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed
on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONSULTANT”
Engineering Resources of Southern California, Inc.
City Manager
Date:
Matt Brudin P.E., Principal
Date: __
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
Attachments: Exhibit A-1 – Consultant’s Proposal
EXHIBIT A-1
CONSULTANT’S PROPOSAL
[ATTACHED]
Page | 1
REDLANDS | TEMECULA | PALM DESERT
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
16007012
January 15, 2025
Mr. Gus Papagolos, Project Manager
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
CITY OF LAKE ELSINORE – NEW LIBRARY
REQUEST FOR ADDITIONAL AUTHORIZATION NO. 1 – EVMWD SEWER/WATER STUDIES AND
PROCESSING FEES
Dear Gus,
Engineering Resources of Southern California, Inc. (ERSC) has made contact with Elsinore Valley
Municipal Water District (EVMWD/District) to initiate the process for constructing water and sewer
services for the City’s New Library Project. ERSC and the District held a Due Diligence meeting on
November 18th, 2024 to discuss the District’s water and sewer requirements for the project.
Per the attached EVMWD Service Requirements Letter, Project Specific Requirements Items 1 and 2 state
that the City shall prepare and submit hydraulic water and sewer studies for the District’s review and
approval. These studies must be approved prior to submitting sewer and water plans for plan check.
Because the City’s project provides a public benefit, ERSC requested a waiver of the EVMWD study review
fees ($5,000 per study) and the District accepted our request.
ERSC requests additional design budget to provide the following deliverables:
Deliverables
1. Preparation and submission of hydraulic water and sewer studies. This includes time anticipated
to address District review comments and obtain final approval of both studies.
2. EVMWD Reimbursable Expenses
a. Plan Check Fee Deposit
b. Will-Serve Application Fee
Fee Estimate
Fees and charges associated with the prosecution of the Deliverables outlined herein are provided
below:
EVMWD Water and Sewer Studies $ 9,850
EVMWD Plan Check Fee $ 3,500
EVMWD Will Serve Application Fee $ 340
Total $ 13,690
Exclusions
EVMWD fees associated with the project’s construction phase, such as Inspection Application Fees,
listed in Attachment 1 are not included in this additional authorization request.
Page | 2 1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
If you have any questions or comments regarding this proposal, please give me a call at (909) 890-1255.
Respectfully,
Ben Booth, P.E.
Project Engineer
Attachments
Attachment No. 1 EVMWD Due Diligence Letter “Service Requirements for City of Lake Elsinore
Library APN 374-163-001, 002, 003, 004 – Application No. 2024-00572-DD”
dated November 18, 2024.
951-674-3146 | 31315 Chaney Street, Lake Elsinore, CA 92530 | www.evmwd.com
BOARD OF DIRECTORS Darcy M. Burke, Treasurer
Chance Edmondson, President Andy Morris, Director
Harvey R. Ryan, Vice President
GENERAL MANAGER
LEGAL COUNSEL
DISTRICT SECRETARY
Vacant, Director
Greg Thomas
Best, Best & Krieger
Christy Gonzalez
November 18, 2024
Nathan Shea
1861 W. Redlands Blvd
Redlands, CA 92373
SUBJECT: SERVICE REQUIREMENTS FOR CITY OF LAKE ELSINORE
LIBRARY APN 374-163-001, 002, 003, 004 – APPLICATION NO. 2024-00572-
DD
On November 18, 2024, a Due Diligence meeting was held with Elsinore Valley Municipal
Water District (District) and the Owner/Developer and/or Engineer of the subject project
to discuss the water and/or sewer requirements for this project. The project consists of
construction of a new public library, parking lot, water quality bioretention basin, and
botanical gardens located at APN 374-163-001, 002, 003, 004 and 374-162-039, 041, 043,
045, 047, and 049. The parcels will be reviewed and considered for merger to one parcel
on each side of the street. The project site plan is attached herein.
The Owner/Developer shall comply with the following requirements to obtain water and/or
sewer service from the District. A map of the existing water and/or sewer facilities is
attached herein.
Project Specific Requirements:
1. The Owner/Developer shall provide a hydraulic water study that analysis average
day demand, peak hour demand, max day demand and max day and fire flow
demand per the Water Master Plan criteria. The study must be approved prior to
plan check submittal. The static pressure at the pad elevations for each building
shall have minimum 60 psi calculated from 10-ft of bottom of reservoir of tank.
2. The Owner/Developer shall provide a hydraulic sewer study that analysis that
analysis demand per the Sewer Master Plan criteria. The study must be approved
prior to plan check submittal.
3. The Owner/Developer shall construct public facilities as noted on the approved
Water and/or Sewer Studies.
4. The Owner/Developer shall abandon the existing service not used for the
development (if applicable).
5. The Owner/Developer shall receive capacity fee credit for any existing capacity
owned by the parcels (if applicable).
General Requirements:
6. The Owner/Developer shall construct a public individual minimum 2-inch domestic
water service with backflow device for each building.
7. The Owner/Developer shall construct a public individual minimum 2-inch
irrigation water service with backflow device for each parcel.
8. The Owner/Developer shall construct a public fire service as directed by the Fire
Department.
9. The Owner/Developer shall construct fire hydrants as directed by the Fire
Department.
10. The Owner/Developer shall construct a private minimum 6-inch sewer lateral per
parcel.
11. The Owner/Developer shall submit a Fire Flow Test Application if required by the
Fire Department.
12. The Owner/Developer shall submit a Will Serve Application to quote the water and
sewer capacity fees.
13. The Owner/Developer shall dedicate to the District an easement for all public water
and sewer facilities constructed within the private property. A minimum 20-ft wide
easement is required for one utility. No building, fences, walls or other structures of
any kind, or trees, shall be installed, constructed, erected, placed planted or
maintained in any portion of the easement area, and no shrubs or other plants or
vegetation shall be placed, planted or maintained in the portion of easement area.
(if applicable)
14. The Owner/Developer shall record a Water Rights Grant Deed to grant the water
rights to the District.
15. The Owner/Developer shall execute a Bill of Sales to dedicate to the District the
public water and/or sewer facilities in the public right of way upon acceptance of the
project.
16. The Owner/Developer shall submit a Plan Check application for the review of the
Water and Sewer Improvement Plans for the project.
17. The Owner/Developer shall submit an Inspection Application for the inspection of
the facilities to be constructed.
The District has assigned the subject application number to this project. All future
correspondence to this project must include the application number provided.
This service requirements letter is valid for 2 years from the date issued.
Attached as Exhibit A is a list of forms, application and fees required to comply with the
requirements mentioned above.
If you have any questions, please contact the Engineering Department at (951) 674-3146
Ext. 6705, engservices@evmwd.net.
EVMWD offers a variety of rebates and resources to help our customers save water. For
more information, visit our Water Efficiency page at www.evmwd.com/conservation or
contact our Water Efficiency Specialist at 951-674-3146 x8247.
Respectfully,
Julianna Zaleski
Senior Civil Engineer – Development Services
CC: File
Attachments: Forms, Applications and Fees
Site Plan
Water and Sewer Map
951-674-3146 | 31315 Chaney Street, Lake Elsinore, CA 92530 | www.evmwd.com
Forms, Applications and Fees
The list below details all the typical forms, application and fees that are submitted to Engineering
Department. ONLY THE CHECKED ITEMS ARE REQUIRED FOR THIS PROJECT.
1 The fees and deposits noted are the rates at issuance of this letter. The Owner/Developer will be
responsible to pay the most current rates published by the District at the time of payment.
Req.
Items Name Description Fees/Deposit 1
Plan Review
☒ Utility Request Form This form is required to obtain existing
record drawings.
No Fee
Duration – 3-5 days
☒ Studies (Plan Check
Application)
This application is required to initiate
the review of water and sewer studies.
Use the following templates:
Water Study Template
Sewer Study Template
Deposit – min. $5,000.00
Duration – 4 weeks
☒ Plans (Plan Check
Application)
This application is required to initiate
the plan review of the water, sewer and
or recycled water improvement plans.
The plans must conform to the District’s
Standards and Title Block requirements.
Use the following templates:
Deposit - 3% of Engineers Cost
Estimate (min. $3,500.00)
Duration – 4 weeks
☐ Easement Easement Template – Required for all
public facilities within private property.
Deposit - Time is billed with Plan
Check Deposit
Duration – 4 weeks
☒ Water Rights Grant
Deed
Water Rights Grant Deed Template –
Required for all multi-family,
commercial, and industrial projects.
Deposit - Time is billed with Plan
Check Deposit
Duration – 4 weeks
☒ Fire Flow Application
This application is required to request
Fire Flow information from a specific
hydrant within the water system.
Application Fee - $125.00
Fire Flow Credit Card Form
Duration – 3 weeks
☒ Will Serve Application
This application is required to determine
the water and sewer capacity fees for
residential developments. These capacity
fees will be due prior to water meter
installation.
Application Fee - $170.00 for Single
Family Residence or $340.00 for Tract
Fee – Refer to Capacity Fee Schedule
Duration – 4 weeks
☐ Commercial Industrial
Information Form
This application initiates the review of
regulatory environmental compliance of
discharges into the sewer system for
commercial and industrial
developments.
No initial fees. Fees will be determined
after application had been reviewed.
Construction
☒ Inspection Application
This application initiates the inspection
for the construction of the project.
Deposit – 16.5% of Engineers Cost
Estimate (15% for inspection services
and 1.5% fee for mapping services) (min.
$7,000.00)
Duration – 3 weeks (Materials
Submittals)
☒ Bill of Sales The Bill of Sales is required to grant the
public facilities in the right-of-way to the
District.
Deposit – Time is billed to the
Inspection Deposit
Duration – 3 weeks
☒ Notice of Completion
The Notice of Completion is required for
all projects to begin the one-year
warranty period.
Deposit – Time and fees are billed to
the Inspection Deposit
Duration – 3 weeks