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Home My WebLink About08-25-09 CC Item 12CITY OF LslnaRE DREAM EXTREME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 25, 2009 SUBJECT: LESJWA WORK ORDER AND SOLE SOURCE PURCHASE FOR FLOATING ISLANDS HABITAT Background Aquatic vegetation can play an important role in improving Lake Elsinore's water quality. For instance, aquatic plants can remove nutrients from the water and reduce wind suspension of sediments, which reduces algae growth. In addition, aquatic plants provide important habitat for beneficial zooplankton (algae grazers), fish and fowl. Besides water quality benefits, aquatic vegetation can be aesthetically pleasing. Most of Lake Elsinore is essentially an aquatic desert that is barren of any living macro - vegetation. The Lake Elsinore /San Jacinto Watersheds Authority's long term goal is to promote the establishment of aquatic vegetation around the margins of Lake Elsinore to reduce algae and enhance habitat. LESJWA received a $25,000 donation from the Inland Empire Waterkeeper to improve Lake Elsinore's water quality and habitat. The Inland Empire Waterkeeper is a nonprofit organization whose mission is to protect and enhance the water quality of the upper Santa Ana River Watershed. LESJWA desires to utilize this funding to install three small floating islands in Lake Elsinore to evaluate their efficacy. Aquatic vegetation comes in many forms. The three general categories of aquatic plants are submersed, emergent and floating. Free - floating surface plants derive their nutrients directly from the water; whereas, rooted plants pull most of their nutrients from the sediment. Floating or suspended aquatic plants would be ideal for areas around Lake Elsinore that are too deep for a marsh, yet have the potential to provide shelter. The Lake has no floating plants, because there are no still -water areas. Wind and wave actions are the enemies of floating plants. When the afternoon winds come up on Lake Elsinore, any floating plants would quickly wash -up on shore. A company named, Bio- Haven, has developed a floating island platform for aquatic vegetation that can be CC August 25, 2009 Item No. 12 Page 1 of 9 LESJWA Work Order for Floating Islands August 25, 2009 Page 2 anchored in place. This system may have some application in certain locations around Lake Elsinore. Discussion LESJWA desires to contract with the City of Lake Elsinore to purchase and install the floating islands habitat in the large cove off the T- peninsula. This is a good location, because it is a sheltered area that is away from the boating traffic. Per the LESJWA Work Order, the City would be required to purchase, install and plant the floating islands habitat. City Staff has obtained a quote from a local distributor of Bio- Haven's Floating Islands to purchase three floating island platforms, in the amount of $21,250. City Staff may perform all the installation and planting in -house or it may negotiate all or part of this work with the vendor. Given the unique nature of Bio- Haven's Floating Island product, City Staff desires to make a sole source purchase per Exception to Bid Procedures (LEMC Sec. 3.08.0708) for an amount not to exceed $25,000. Fiscal Impact No fiscal impact, as the City shall be reimbursed by LESJWA up to the Work Order amount. Recommendation City Staff recommends approval of the following items. 1. Approve LESJWA Work Order in the amount of $25,000 and authorize the City Manager to execute the document. 2. Approve the Exception to Bid Procedures per LEMC Sec. 3.08.0706 for the sole source purchase of Floating Islands and other services in an amount not to exceed $25,000. Prepared by: Pat Kilroy Director of Lake and Aquatic Resources 91 Approved by: Robert A. Brady( City Manager Attachment: • LESJWA Work Order Authorization • Quote for Bio -Haven Floating Islands by Stinnett Enterprise • Floating Island Reference Materials CC August 25, 2009 Item No. 12 Page 2 of 9 L E S J W A LAKE ELSINORE & SAN JACINTO WATERSHEDS AUTHORITY WORK ORDER AUTHORIZATION WORK ORDER No.: 2009 - Entry No. Date: August 4, 2009 JOB NAME: Lake Elsinore Floating Islands SERVICE PROVIDER: City of Lake Elsinore (Vendor #1491) ADDRESS: Attn: Pat Kilroy 130 South Main Street Lake Elsinore CA 92530 SCOPE OF WORK: Purchase, shipping, handling, labor and all other related services, including subconsultant services, for the installation, anchoring, and planting of three Biohaven floating islands for improvement of water quality and environmental habitat enhancement in Lake Elsinore. DATE OF COMPLETION: June 30, 2010 COST: Not to Exceed: $25,000.00 PAYMENT: Upon receipt of approved invoice REQUESTOR/DEPT HEAD: DATE: Mark. Norton FINANCE: DATE: Karen. Williams FINANCING SOURCE: 150NonC- 6113 -01 Consulting - General COMMISSION AUTHORIZATION REQUIRED: YES( ) NO (X) APPROVED: ACCEPTED: DATE: Mark Norton, Authority Administrator LAKE ELSINORE & SAN JACINTO WATERSHEDS AUTHORITY City of Lake Elsinore I2L•11114 CC August 25, 2009 Item No. 12 Page 3 of 9 (9) Stinnett Enterprise Marketing and Development 21". Century Solutions 32892 Bonnie Lea Dr. Lake Elsinore 92530 951- 609 -1775 Bio -haven Floating Islands For Lake Elsinore Current wetlands restoration funds available for Islands, $25,000.00 A typical floating island configuration: 250' Island consisting of three modules each of shipping size which are joined as a single unit by the use of stainless steel rods and connecting plates. The standard bio- matrix is 4 layers... total= 8" thick which has a Reserve Buoyancy of 25lbs. pr sq ft. Depending on the size and density of the plants, sod and overall loading factors such as workers, the island may ride higher or lower in the water. If a higher profile, more weight tolerant island is a priority then the island can be engineered to accommodate higher reserve buoyancy. (RB) Higher Buoyancies can be achieved by the addition of more layers of bio -matrix and marine foam, increasing the thickness and cost accordingly. Recommended Island Configuration Options for LKEL Project R &D: Islands + shipping One 8" standard island (RB =25 #) 90 sq ft = $35.00 ft X 90 = $3,150+ $135.00 One 10" HB island (RB =28 #) 150 sq ft = $37.50.00 ft X 150 = $5,550 + $247.50 One 12" HB island (RB =32 #) 250 sq ft = $40.00 ft X 250 = $10,000 + $450.00 Current Shipping _ $832: services included) cost of product only for sales tax purposes = $18,775' CC August 25, 2009 Item No. 12 Page 4 of 9 (9 Stinnett Enterprise Marketing and Development 21". Century Solutions 32892 Bonnie Lea Dr. Lake Elsinore 92530 951- 609 -1775 Stinnett Enterprise is a Southern California representative of "Floating Islands West" and a local vendor of their products. Bio Haven Floating Islands® and other related products feature a bio matrix core made from inert recycled plastic. Additional buoyancy to support the weight of plants, materials and inhabitants of the islands, is provided by internal structural bonding using marine foam. The natural looking island shapes support aquatic and terrestrial native plants and provide habitat above and below the waterline. The bio matrix acts as a floating wetland and haven for the biology necessary to remove nutrients and pollutants from the water while providing a beautiful addition to the lake. Stinnett Enterprise has been pleased to work with the members of SAWAPA/LESJWA and The Inland Waterkeepers (provider of the funds) for their support in developing this project. Special consideration and thanks go to Pat Kilroy, lake manager and City of Lake Elsinore for developing this opportunity to improve water quality and habitat for the lake environment. 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