HomeMy WebLinkAbout08-25-09 CC Item 06C1TY OF LAKE ~LSIIYORE
DREAM ExTREME-
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: AUGUST 25, 2009
SUBJECT: PROFESSIONAL LANDSCAPE PLAN CHECK AND INSPECTION
SERVICES - DAVID EVANS AND ASSOCIATES
Backqround
David Evans and Associates (DEA) has been providing landscape inspection and plan
check services to the City of Lake Elsinore since January 2008. The firm brings many
years of experience to this position and currently provides or has provided landscape
plan check and inspection services for the Cities of San Gabriel, Chino, Diamond Bar
and Highland, the Jurupa Community Services District, as well as for private developers
such as KB Home. Over the past year and a half, DEA has demonstrated a commitment
to provide experienced staff to handle Lake Elsinore services and their willingness to
work with the development community. DEA has also embraced the deposit based fee
system, which streamlines payment of landscape services and reduces costs to the
City. DEA's proposal (attached) reflects no increase in existing rates for a second
straight year.
Discussion
As a matter of procedure, the Planning Division for the City of Lake Elsinore conducts
an informal evaluation of consultant services prior to the contract renewal. DEA staff
has worked well with developers and City Staff and has provided a quick turnaround of
plan check services and inspections. As DEA's existing contract expired at the end of
the 2008-2009 fiscal year, the Planning Division is recommending the renewal of this
contract.
Fiscal Impact
The proposed contract will generate no fiscal impact to the City in that this service will
be 100°/a billable through the developer deposit Cost Recovery System (CRS).
CC August 25, 2009 Item No. 6
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DEA Contract
August 25, 2009
Page 2
Recommendation
Authorize the City Manager to enter into a contract, in a form approved by the City
Attorney, with David Evans and Associates, Inc. to provide landscape plan check and
inspection services to the City of Lake Elsinore for Fiscal Year 2009-2010.
Prepared by: Tom Weiner 1"-
Acting Director of Community Development
Approved by: Robert A. Brady~
City Manager
Attached: David Evans and Associates Proposal August, 2009
CC August 25, 2009 Item No. 6
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i
DAVID EVANS
aNOASSOClATES iNC.
August 6, 2009
Mr. Tom Weiner, Planning Manager
Ciry of Lake Elsinore
Communiry Development
130 South Main Street
Lake Elsinore, CA 92530
SUBJECT: ANNUAL AGREEMENT FOR LANDSCAPE ARCHITECTURAL PLAN
CHECHING AND INSPECTION SERVICES - FY 2009 / 20010
Dear Tom,
On behalf of David Evans and Associates, Inc. (DEA), we are pleased to provide an updated
consultant agreement for work provided by DEA for your new fiscal year.
We understand the importance of maintaining the fee structure currently in place; especially in light of
difficult economic times. Therefore, we would like you to review our clarifications of requested hourly
rates for the classifications noted. Please note that if Mr. Chris Giannini or any other DEA licensed
Landscape Architect were to provide plan checking services directly, the highest rate noted would apply.
(Each rate does include mileage). We ask that the Ciry cover additional reimbursable expenses such as
printing or ovemight charges and that overnight mail is used as much as possible for the transfer of plans
to be reviewed or retumed. As discussed, meetings required with the Planning Deparhnent, inspections,
and or DRC representation could be choreographed such that one meeting might address several needs.
Landscape ArchitecturalInspector
Landscape Architectural Designer / Plan Checker
$100/hr.
$105/hr.
Licensed Landscape Architect (DRC Representation / Plan Checking / Oversight, $135Qu.
Field Observation, Specific Plan / PUD Review)
4200 Concours, Suite 200 Ontario, California 91764 Tel. 909.481.5750 Fax 909.481.5757
CC August 25, 2009 Item No. 6
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August 5, 2009 ~
Mr. Tom Weiner
City of Lake Elsinore Q
Landscape Arclutectural Services
Page 2
Please review these rates with your team and let us lmow if they aze acceptable. We will strive to be
efficient and creative on all aspects of the work. We are becoming familiar with the City Landscape
Guidelines and can work with you to improve upon tlus working document.
DEA looks forward to continuing to maintain a positive relationship with the Lake Elsinore
development community. If you have questions, comments, or suggestions, please feel free to call.
Sincerely,
DAVID EVANS AND ASSOCIATES, INC
C~---~--=..:._
Chris Giannini, L.A. 4287
Senior Associate / Project Manager
O: LLlarkelinglProposplslLlLnke E(sinoreVu7y 2008 P(an CHeck and lnspufion Letfendoc
CC August 25, 2009 Item No. 6
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