HomeMy WebLinkAboutItem No. 05 - Change Order No. 1 to the Public Works Construction Agreement with SAS Construct5)Change Order No. 1 to the Public Works Construction Agreement with SAS
Construction, Inc. for Concrete Footings and Foundation, Bid Set ‘A,’ on the New City
Hall Project (CIP Project #Z20006)
Approve and authorize the City Manager to execute Change Order No.1 for the not to
exceed amount of $1,024,850.00 to SAS Construction, Inc. Concrete Footings and
Foundation, Bid Set ‘A,’ on the New City Hall Project (CIP Project #Z20006) in such final
form as approved by the City Attorney.
Page 1 of 2
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:October 22, 2024
Subject:Change Order No. 1 to the Public Works Construction Agreement with SAS
Construction, Inc. for Concrete Footings and Foundation, Bid Set ‘A,’ on
the New City Hall Project (CIP Project #Z20006)
Recommendation
Approve and authorize the City Manager to execute Change Order No.1 for the not to exceed
amount of $1,024,850.00 to SAS Construction, Inc. Concrete Footings and Foundation, Bid Set
‘A,’ on the New City Hall Project (CIP Project #Z20006) in such final form as approved by the City
Attorney.
Background
On March 26, 2024, a Public Works Construction Contract was awarded to SAS Construction,
Inc. in the amount of $2,690,000.00 for the City Hall Concrete Footings and Foundation.
On August 22, 2024, the City posted on PlanetBids the notice inviting bids for the City Hall Bid
Set “D” Metal Stud Framing with Additive Alternate Interior two-hour and one-hour glass walls.
During the open bid time frame, fourteen (14) prime contractors reviewed the bid document;
however, on the bid date deadline of September 25, 2024, no bids were submitted. On October
30, 2024, the City re-opened the City Hall Bid Set “D” Metal Stud Framing with Additive Alternate
Interior two-hour and one-hourglass walls. During the second open bid timeframe, Nine (9) prime
contractors reviewed the bid document; however, on the bid date deadline of October 9, 2024, no
bids were submitted. It was determined through discussions with some of the known PlanetBids
registered prime vendors the reasons why the contractors did not submit a qualifying bid. Multiple
reasons existed, and the most common reasons were the physical location of the project, timing,
and additional contractor commitments.
Change Order No. 1 – SAS Construction, Inc.
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Discussion
Following these efforts to receive competitive bidding, the City engaged and negotiated a Change
Order to perform the Bid Set “D” Metal Stud Framing scope of work with SAS Construction Inc.,
the City Hall contractor performing the Bid Set “A” Concrete Footings and Foundation.
If no bids are received, the California Contract Code, Chapter 22038, provides exceptions to
notices inviting bids. Stated, “If no bids are received through the formal or informal procedure, the
project may be performed by the employees of the public agency by force account or
negotiated contract without further complying with this contract code article.” Therefore, the City
has negotiated a Change Order for the entire scope of work within the anticipated amount.
Fiscal Impact
In this change order, all the scope of work elements in the notice inviting bid, Bid Set “D,” Metal
Stud Framing, are affirmed. Attachment “B,” 2024-0821 Lake Elsinore City Hall- Bid Set “D,” Metal
Stud Framing complete set, details the construction scope of work as defined in the architectural
drawing. It is further understood that the Contractor, SAS Construction Inc., will provide a fully
bonded (Labor, Material, and Performance bonds) change order from a California-admitted surety
for the additional scope of work.
Attachments
Attachment 1 – Change Order No. 1
Exhibit A – Proposal
City Manager’s Office
1
DATE:
QUANTITY UNIT
Lump Sum 1.00
Lump Sum 1.00 $70,000.00
Lump Sum 1.00 $150,000.00
Lump Sum 1.00 $250,000.00
Lump Sum 1.00 $250,000.00
Lump Sum 1.00 $250,000.00
Lump Sum 1.00 $29,850.00
TOTAL
SUM OF
1
Review by:Initials Date Date
Metal Stud Interior Metal Stud Framing Material
Metal Stud Interior Framing Labor
Metal Stud Exterior Metal Stud Framing Material
Overhead
$150,000.00
$250,000.00
$250,000.00
$29,850.00
PRIOR TO THIS CHANGE ORDER
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
City Manager
$250,000.00
UNIT PRICE EXTENSIONITEM
Mobilization & Demobilization Including
Construction Schedules
(Not To Exceed 3% of Total Bid)
ITEM
QUANTITIES DECREASED
$70,000.00
$25,000.00$25,000.00
Labor, Material and Performance Bonds
Metal Stud Exterior Framing Labor
UNIT PRICE
CITY PROJECT #
March 26, 2024DATE AWARDED:
PROJECT TITLE:City Hall Footings and Foundation, Bid Set ‘A’SAS Construction Inc.
#Z20021
Authorized by:Jason Simpson TOTAL AMOUNT OF CONTRACT
$2,690,000.00
QUANTITIES INCREASED
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674-3124
October 22, 2024
PROJECT CHANGE ORDER CHANGE ORDER #
THIS CHANGE ORDER IS APPLICABLE TO:
CONTRACT AWARDED TO:
City Manager:
$1,024,850.00
Approved by:
Contractor
Change Order No.
Assistant City Manager
EXTENSION
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
$1,024,850.00
None
QUANTITY
301 West Dyer Road Unit D Santa Ana CA 92707
(949) 800-9247 | INFO@SASConstructionS.com
DATE: 10/11/2024 PROJECT NAME
TO: MR. GUS PAPAGOLOS D Metal Walls -City Hall
CONTRACT #
NA
CONTRACT DATE:
C.O. / P.C.O. #
RFI Reference:
According to Plans ISSUED 12/01/2023, Sheets A2.1,A2.2,A2.3,A2.16, ONLY
METAL STUDS
Mobilization & Demobilization Including Construction Schedules
(Not To Exceed 3% of Total Bid)$25,000.00
Labor, Material and Performance Bonds $70,000.00
Metal Stud Interior Metal Stud Framing Material $150,000.00
Metal Stud Interior Framing Labor $250,000.00
Metal Stud Exterior etal Stud Framing Material $250,000.00
Metal Stud Exterior Framing Labor $250,000.00
SUBTOTAL $995,000.00
3% Overhead & Insurance $29,850.00
TOTAL $1,024,850
Contractor's Signature: __________________________________Date: 10/11/2024
Owner/Client's Signature: ________________________________Date:_______________
Proposal # 1771
Accepted - The above prices and specifications of this Change Order are satisfactory and are hereby accepted. All work to be performed under same
terns and conditions as specified in orgininal contract unless otherwise stipulated.
SAS Constructions