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Home My WebLink AboutItem No. 18 Mission Trail Apts Haul Route City of Lake Elsinore 130 South Main Street Lake Elsinore,CA 92530 r►a+r ai LA L5INO www.lake-elsinore.org Text File File Number: ID# 17-571 Agenda Date: 3/13/2018 Version: 1 Status: Consent Agenda In Control: City Council/Successor Agency File Type:Agreement Agenda Number: 18) City of Lake Elsinore Page 1 Printed on 3/8/2018 CITY 2 LADE LLSIRO'RE DREAM EXTREME REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Grant Yates, City Manager Prepared by: Dina Purvis, Senior Engineering Technician Date: March 13, 2018 Subject: Mission Trail, LE LP, Mission Trail Apartments, Haul Route Recommendation Approve the request for the Haul Route including the hours of operation. Background In August of 2010, the City Council passed Ordinance 1271. The Ordinance requires all projects with transportation of earth materials in excess of 5,000 cubic yards to have their haul routes approved by the City Council. Mission Trail, LE LP is requesting approval of a haul route to be used during the project's import phase. Discussion Mission Trail, LE LP is processing permit applications for an apartment project on Mission Trail. The lot requires fill material to raise the site elevation above the FEMA 100 year flood plain. The import will be coming from a borrow site on Malaga Road. Travel from borrow site (Loaded Trucks) • Sylvester (Dirt) Road • Straight to Malaga Road • Right on Mission Trail Return to borrow site (Empty Trucks) • Left on Mission Trail • Left on Malaga Road • Straight on to Sylvester Road Once commenced, the import phase will continue for approximately 30 working days. The approved hours of work will be from 8:00 am-4:00 pm, to minimize the impact on rush hour traffic. The contractor will be required to provide a video log through a V party independent company showing the condition of the haul route prior to the start of work. The contractor will also post a $5,000 cash deposit that is refundable upon the successful completion of hauling Mission Trail, LE LP, Mission Trail Apartments, Haul Route March 13, 2018 Page 2 and cleanup activities. The total amount of security being requested will cover both repair and cleanup of any spillage. Conditions for this hauling process are as follows: 1. Provide equipment in the form of a Front End Loader or two (2) skid steer loaders including operator, trailer and tow vehicle, street sweeper and dump truck to respond within 30-minutes of any reported spill along the haul route. 2. Distribute the haul route and hours of operations to all haul truck operators prior to the hauling operations. 3. Provide "Slow Trucks" signs at designated locations as approved by the City Engineer. 4. Provide a flagman to aid with traffic control at the entrance to the project site. 5. Provide dust control measures including water trucks at the borrow and receiving locations. 6. Provide documentation that the trucks being used have passed CHP and/or DMV inspections within the past 12-months. 7. Violations of any of these conditions will resuLP in the stoppage of work until such time that a Safety and Compliance meeting can be held with the Inspector and City Engineer Fiscal Impact The developer's contractor pursuant to the plans and specifications will be responsible for any damage occurring to City Streets, and will place additional security with the City to guarantee such. Exhibits A— Haul Route Agreement B — Haul Route Questionnaire AGREEMENT FOR CONSTRUCTION OF IMPROVEMENTS WHEREAS, the undersigned, Mission Trail LE LP whose business address is 14211 Yorba Street, Ste. 200, Tustin, CA 92780 herein referred to as "Contractor", has submitted to the City of Lake Elsinore for its approval a haul route plan for the project known as Mission Trail Apartments ; and, WHEREAS, Contractor desires to enter into an agreement and to furnish security in compliance with the City of Lake Elsinore Municipal Code LEMC 15.72,065. ; NOW, THEREFORE, in consideration of the approval of said Haul Route plan by the City, and as a condition of such approval,the Contractor promises and agrees at his own expense to adhere to the requirements of said condition and submits with this agreement, security for all costs and expense of in repairing any damage to streets or other public facilities and the removal of any deposits of earth materials or other debris resulting from the permitted operations. The above enumeration of items is understood to be only a general designation of the work and improvements, and not a binding description thereof. It is further understood and agreed that upon default of any obligation hereunder and at any time after any such default,the City may make written demand upon the Contractor and surety to immediately remedy the default or complete the work. If said remedial activities or completion of work are not commenced within sixty(60)days after such demand is made and are not thereafter diligently prosecuted to completion and fully completed within one hundred twenty (120) days after the making of such demand (or such other time as may be contained in said demand), the City may then complete or arrange for completion of all remaining work or conduct such remedial activity as in the sole judgment of the City may be required, all at the full expense and obligation of the Contractor and surety and all without the necessity of giving any further notice to the Contractor or surety before the City performs or arranges for performance of any work, and whether or not the Contractor or surety have constructed any of the requirements at the time. In the event the City elects to complete or arrange for completion of remaining work, the City Engineer, upon such election, may require all work by the Contractor or surety to cease in order to 1 permit adequate coordination by the City for completing any remaining work not yet completed. The contractor shall provide security in the form of cash and in the amount of Five Thousand Dollars 5 000.00 in compliance with the terms of approval. For purposes of enforcing this agreement, the term "city" includes the city council,the city manager,the city attorney, city engineer,or any of them,or any of their authorized representatives. In WITNESS WHEREOF,the Contractor has caused this agreement to be executed this 16th day of December, 20 17 FOR: Mission Trail LE LP Type or Print name of company on line above SIGNED: Type name&title here: Todd Cottle, Authorized Signatory SIGNED: Type name&title here: CITY OF LAKE ELSINORE BY: Natasha Johnson, Mayor CITY OF LAKE ELSINORE ATTEST: APPROVED BY: Susan Domen, City Clerk Grant M Yates, City Manager CITY OF LAKE ELSINORE CITY OF LAKE ELSINORE 2 CITY INORE c:irr OF City of Lake Elsinore 0 ` `'" '` LAKJE nLSff`OR_E Department of Public Works I1KCAM fk KFME 130 S Main Street, Lake Elsinore, CA DEC 2 9 2017 951-674-3124 fax 951-674-8761 Haul Route Questionnaire (VGI1EaNGDIVISION Must be completed for Import/Export over 2,500 cubic yards Job Address 32585 Mission Trail Legal Description Tract/Parcel: 365-030-001 Lot(s): 11� Import: 50,000 cubic yards ❑ Export: cubic yards From: Borrow site adjacent to boat launch ramp site To: 32585 Mission Trail, Lake Elsinore address address Loaded Truck Route: East on Malaga road to Mission Trail. South on Mission Trail to 32585 Mission Trail. Empty Truck Route: Reverse of loaded truck route. Location of Staging Area: Onsite at the borrow site. street name,onsite, etc Max Number of Trucks Staged: 6 trucks Type of Truck: Bottom Dump ❑ 10 Wheeler Dump ❑ 5-Axle ❑ 18-Wheeler ❑ Truck and Trailer Total#of trips per day: 160 Truck Capacity: 14 Total of cy per day: 2,240 (a) cubic yards (b) (a)x (b)=c Total#of hauling days: 30 working days maximum. Total Export/Import: 50.000 Proposed Hauling Days: M IT 1W ITh IF check X X X X X Hours: From 7 am To 5 pm Owner's Name: Mission Trail LE, LP Phone: 714-288-7600 x250 Address: 14211 Yorba St., Ste. 200, Tustin, Applicant's Name: Mission Trail LE, LP Phone: 714-288-7600 x250 Address: 14211 Yorba St., Ste. 200, Tustin, Hauling Contractor's Name: To Be Determined Phone: Address: Todd Cottle 12/16/2017 Applicant's Signature Print Name Date