HomeMy WebLinkAboutItem No. 10 - Amendment No. 1 to the Professional Services Agreement with Creative Industries10)Amendment No. 1 to the Professional Services Agreement with Creative Industries
Media Group for Video Production Services
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Creative Industries Media Group for an additional $12,000 in final
form as approved by the City Attorney.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:May 14, 2024
Subject:Amendment No. 1 to the Professional Services Agreement With Creative
Industries Media Group for Video Production Services.
Recommendation
Approve and Authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Creative Industries Media Group for $40,000 plus an additional
$12,000 in final form as approved by the City Attorney.
Background
Since 2014, the City has utilized Creative Industries Media Group for video production services.
The City uses contract services for video production services to capture and showcase key
special events, activities, achievements, community attractions, and milestones throughout the
year. This includes filming, editing, and producing the Annual State of the City Address and
related economic development and various informational videos.
Videos are a key component of the City’s public information and economic development efforts
by capturing, showing, and telling a story about the progress and success occurring within the
City. These videos stream on social media, government education channels, and at special
events. More than 250,000 people have viewed some of the City’s economic development
videos. Also, all of the City’s video footage is collected, archived, and logged appropriately to
provide a historical record of the events occurring within the City over time.
Discussion
In response to the City Council's directive to enhance public communication efforts, City staff
have engaged the services of Creative Industries Media Group to produce monthly podcasts,
Facebook Live streams, Lake Management Plan videos, and other Public Service
Announcements (PSAs). The utilization of Creative Industries Media Group has significantly
Creative Industries Media Contract
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increased over the past year to meet this demand. As a result, there is an unanticipated need
for additional funds to sustain the continued utilization of their services.
The City Manager’s Office has been satisfied with Creative Industries Media Group's
performance and services and recommends the City Council approve amendment No. 1 to the
existing agreement to ensure the ongoing creation of content for communications with the
public.
Fiscal Impact
Amendment No. 1 to the Professional Services Agreement with Creative Industries Media
Group will result in a cost of an additional $12,000.
Attachments
Attachment 1 - Amendment No. 1
Attachment 2 - Original Professional Services Agreement
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
Creative Industries Media Group
Videography and Editing Services
This amendment No. 1 to Agreement for Professional Services is made and entered into
as of 5/14/2024, by and between the City of Lake Elsinore, a municipal corporation (“City”), and
Creative Industries Media Group, a Corporation (“Contractor”).
RECITALS
A. The City and Contractor have entered into that certain Agreement for Contractor
Services dated as 6/14/2022 (the “original Agreement”). Except as otherwise defined herein, all
capitalized terms used herein shall have the meaning set forth for such terms in the Original
Agreement. The Original Agreement provided for compensation to Contractor in the amount of
Forty Thousand dollars ($40,000).
B. The parties now desire to amend the scope of services and increase the payment
for such services as set forth in this Amendment No. 1.
NOW, THERFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Contractor agree as follows:
1. Compensation
Compensation, is hereby amended to read in its entirely as follows:
a. Compensation to be paid to Consultant shall be in accordance with the fees
set forth in Consultant's Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant's annual
compensation exceed forty thousand dollars ($52,000) without additional written
authorization from the City. Notwithstanding any provision of Consultant's Proposal
to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed
at cost without an inflator or administrative charge. Payment by City under this
Agreement shall not be deemed a waiver of defects, even if such defects were
known to the City at the time of payment.
2. Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed
on the respective dates set forth below:
“CITY” “CONSULTANT”
CITY OF LAKE ELSINORE, a municipal Creative Industries Media Group
Corporation
_______________________________ _______________________________
City Manager John Hess, Director
Date: ___________________________ Date: ________________________
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
City Attorney
__________________________________
Assistant City Manager