HomeMy WebLinkAboutItem No. 18 - Professional Services Agreement with Michael Baker International Inc. for On-call18)Professional Services Agreement with Michael Baker International Inc. for On-call
Contract Planning Services
Approve and authorize the City Manager to execute an Agreement for Professional
Services with Michael Baker International Inc. to provide on-call contract planning services
in the amount of $280,800, in such final form as approved by City Attorney.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Damaris Abraham, Assistant Community Development Director
Date:January 9, 2024
Subject:Professional Services Agreement with Michael Baker International Inc. for
On-call Contract Planning Services
Recommendation
Approve and authorize the City Manager to execute an Agreement for Professional Services with
Michael Baker International Inc. to provide on-call contract planning services in the amount of
$280,800, in such final form as approved by City Attorney.
Background
The Planning Division of the Community Development Department operates to assist citizens,
businesses, and City departments to ensure that land use complies with the General Plan and
Zoning regulations and meets the needs of the City and its citizens. Currently, the Planning
Division has vacant positions. Michael Baker International Inc. (Michael Baker) will provide on-
call planning services to allow the department to continue to provide the needed customer service
to the public while the full-time positions are being filled.
Discussion
Michael Baker will provide on-call planning services which will include a combination of in-person
and remote support services. Michael Baker will provide contract planning services at a
Senior/Project Manager level to assist both the Advanced Planning Section as well as the Current
Section in the technical review and evaluation of a wide variety of discretionary land development
applications.
The planning functions that will be performed by the contract planner(s) will include the following:
•Review, analyze and process discretionary cases consistent with City codes, policies, and
standards.
•Provide direction to the City’s consultant regarding the General Plan Update.
•Provide direction to junior staff regarding industry best practices.
Michael Baker Agreement
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•Prepare environmental analysis, including, but not limited to, Initial Studies and Negative
Declarations, as required by the California Environmental Quality Act (CEQA).
•Prepare and file Notice of Determination (NOD) Notice of Exemption (NOE).
•Coordinate the preparation and filing of all required notices.
•Provide Plan check services
•Route plans to City departments; consolidate comments; and present recommendations
and revisions to the applicant.
•Review proposed development plans for compliance with City's General Plan, Zoning
Ordinance, and any applicable design guidelines.
•Coordinate the City's interdepartmental review of proposed projects which would include
interaction with various homeowner associations and other interest groups.
•Meet and/or teleconference with staff and/or the applicant as necessary to identify and
discuss critical items and develop workable solutions, as necessary.
•Prepare staff reports, for consideration and action by the appropriate decision-making
bodies.
•Prepare resolutions and/or ordinances related to proposed development projects.
Fiscal Impact
The cost for these services will be paid from salary savings and no General Funds shall be used
to pay for said services.
Attachments
Attachment 1 – Agreement
Exhibit A - Proposal
Attachment 1 - Agreement.pdf Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
MICHAEL BAKER INTERNATIONAL
ON-CALL CONTRACT PLANNING SERVICES
This Agreement for Professional Services (the “Agreement”) is made and entered into as
of January 9, 2024, by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
and , a Michael Baker International, Inc., a California Corporation ("Consultant").
RECITALS
A. The City has determined that it requires the following professional services:
On-call Planning services.
B. Consultant has submitted to City a proposal, dated November 16, 2023, attached
hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant’s Proposal, subject to the direction of the City through its
staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant’s Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
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c. Term. The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant’s Proposal (Exhibit A).
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant’s compensation exceed Two
hundred eighty thousand and eight hundred dollars ($280,800.00) without additional written
authorization from the City. Notwithstanding any provision of Consultant’s Proposal to the
contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an
inflator or administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall promptly submit billings to the City
describing the services and related work performed during the preceding month to the extent that
such services and related work were performed. Consultant’s bills shall be segregated by project
task, if applicable, such that the City receives a separate accounting for work done on each
individual task for which Consultant provides services. Consultant’s bills shall include a brief
description of the services performed, the date the services were performed, the number of hours
spent and by whom, and a description of any reimbursable expenditures. City shall pay
Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City
reserves the right to make an independent investigation into the background of Consultant’s
personnel who perform work required by this Agreement, including but not limited to their
references, character, address history, past employment, education, social security number
validation, and criminal or police records, for the purpose of confirming that such personnel are
lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons
or property in and around the vicinity of where the services will be rendered or City Hall. If the City
makes a reasonable determination that any of Consultant’s prospective or then current personnel
is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not
use that personnel to perform work required by this Agreement, and if necessary, shall replace
him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
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7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City shall have sole
determination of the public’s rights to documents under the Public Records Act, and any third-
party requests of Consultant shall be immediately referred to City, without any other actions by
Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
c. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs relating to project for which Consultant’s services are
rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
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b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City
may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant’s
representatives, or Consultant’s successor-in-interest.
9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly
independent contractor pursuant to California Labor Code Section 3353. The personnel
performing the services under this Agreement on behalf of Consultant shall at all times be under
Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or
agents shall have control over the conduct of Consultant or any of Consultant’s officers,
employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or
in any manner represent that it or any of its officers, employees, or agents are in any manner
officers, employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability whatsoever against City, or bind City in any manner.
b. Notwithstanding any other federal, state and local laws, codes, ordinances
and regulations to the contrary and except for the fees paid to Consultant as provided in the
Agreement, Consultant and any of its employees, agents, and subcontractors providing service
under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any
claims to, any compensation, benefit, or any incident of employment by City, including but not
limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution
to be paid by City for employer contribution and/or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
11. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
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by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant’s services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of
expertise.
13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and
regulations applicable to the services required hereunder, including any rule, regulation or bylaw
governing the conduct or performance of Consultant and/or its employees, officers, or board
members.
b. Consultant represents that it has obtained and will maintain at all times
during the term of this Agreement all professional and/or business licenses, certifications and/or
permits necessary for performing the services described in this Agreement, including a City
business license.
14. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
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law arises from the sole negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is
understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant
acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
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iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant’s services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed
with the following specific language:
i. Notwithstanding any inconsistent statement in any required
insurance policies or any subsequent endorsements attached thereto, the protection
offered by all policies, except for Workers’ Compensation, shall bear an endorsement
whereby it is provided that, the City and its officers, employees, servants, volunteers and
agents and independent contractors, including without limitation, the City Manager and
City Attorney, are named as additional insureds. Additional insureds shall be entitled to
the full benefit of all insurance policies in the same manner and to the same extent as any
other insureds and there shall be no limitation to the benefits conferred upon them other
than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
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c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Consultant shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: Michael Baker International, Inc
Attn: William Hoose
3760 Kilroy Airport Way, Suite 270
Long Beach, CA 90806
18. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit B without the written authorization
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
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21. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
22. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
23. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non-payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
26. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
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make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire
understanding between the parties relating to the obligations described herein. All prior or
contemporaneous understandings, agreements, representations and statements, oral or written,
are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s
Proposal is incorporated only for the description of the scope of services and/or the schedule of
performance and no other terms and conditions from such proposal shall apply to this Agreement
unless specifically agreed to in writing. In the event of conflict, this Agreement shall take
precedence over those contained in the Consultant’s Proposal.
30. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
[Signatures on next page]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
“CONSULTANT”
Michael Baker International, Inc., a
Corporation
By: William Hoose
Its: Office Executive/Vice President
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors
EXHIBIT A
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
Michael Baker International
3760 Kilroy Airport Way, Suite 270 • Long Beach, CA 90806 • Phone: (562) 200-7165 • Fax: (562) 200-1766
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Michael Baker International
3760 Kilroy Airport Way, Suite 270 • Long Beach, CA 90806 • Phone: (562) 200-7165 • Fax: (562) 200-1766
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November 16, 2023
Damaris Abraham, Assistant Community Development Director
CITY OF LAKE ELSINORE
Community Development Department
130 S. Main Street
Lake Elsinore, California 92530
RE: PROPOSAL FOR CONTRACT PLANNING SERVICES (AGENCY STAFFING)
Dear Ms. Abraham:
Michael Baker International (Michael Baker) is pleased to submit this proposal to provide
professional on-call contract planning services to the City of Lake Elsinore. Michael Baker
is a recognized industry leader in providing Contract Planning Services and other contract
support services to California cities and counties and has provided these services to
numerous municipalities throughout California on an on -call and as-needed basis.
Through our broad and varied experience providing assistance over multiple jurisdictions,
we have developed a unique perspective on how to deliver these services efficiently . We
value that perspective and use it to make a difference within the communities we serve;
we go where we are needed, helping cities deal with the ebb and flow of ever changing
state and federal mandates, and local priorities, all while maintaining our commitment to
provide exceptional customer service.
We structure contracts to match an agency’s needs; this can include provision of just one
contract staff employee on a part-time and short-term basis or provision of multiple staff
to cover an entire department’s needs on a long-term basis. We can provide entry-level
staff or experienced managers, and we build flexibility into our contract work programs to
better respond to what sometimes can be a fluctuating workload, resulting in cost savings
for our clients. All our team members have extensive experience providing short - and
long-term staffing services to municipalities, and the expertise necessary to address the
needs of any type of application or project. Our Department Manager in charge of
Contract Planning Services, Aaron Lobliner, will provide direct oversight of our contract
planning staff and the work performed for the City. Our team has access to the technical
resources and support of Michael Baker’s 3,500+ person organization, and we will draw
on those resources as necessary in our service delivery.
We hope to have the opportunity work in support of the City of Lake Elsinore as you strive
to provide the City’s residents and businesses with a high level of professional service.
We believe that our team’s benefits and strengths provide us with the highe st level of
qualifications to meet your immediate needs.
Michael Baker International
3760 Kilroy Airport Way, Suite 270 • Long Beach, CA 90806 • Phone: (562) 200-7165 • Fax: (562) 200-1766
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We appreciate the opportunity to offer our professional planning services to the City of
Lake Elsinore and look forward to you assisting with your planning needs . Mr. Aaron
Lobliner is the Department Manager for Agency Staffing and will serve as your primary
point of contact. Mr. William Hoose is our Long Beach Office Executive and has the
authority to bind the firm to proposals and execute agreements. William can be reached
at (562) 200-7169 or william.hoose@mbakerintl.com.
If you have any questions or need additional information, please contact Aaron Lobliner,
Agency Staffing Division Manager at (562) 714-4079 or aaron.lobliner@mbakerintl.com.
Sincerely,
William Hoose
Office Executive/Vice President
Aaron Lobliner
Department Manager
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Table of Contents
1.0 EXECUTIVE SUMMARY ........................................................................................... 5
2.0 CAPABILITIES .......................................................................................................... 6
3.0 REFERENCES AND PROJECT EXPERIENCE........................................................ 7
4.0 SCOPE OF SERVICES ............................................................................................. 8
5.0 REPRESENTATIVE AND CONSULTANT TEAM ..................................................... 9
6.0 PRICING ................................................................................................................. 11
ATTACHMENT A: Planning Services Staff Resumes ................................................... 13
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 5 | P a g e
1.0 EXECUTIVE SUMMARY
Michael Baker International (Michael Baker) is a leader in engineering, planning, and
professional services consulting with a local focus and global expertise. Michael Baker
has 100 offices and over 3,500 employees worldwide and offers innovative solutions,
technical expertise, and responsive project management. The company provides
comprehensive services in support of federal, state, and municipal governments, utility
agencies, and private developers in a host of professional disciplines including but not
limited to the following:
▪ Land use planning
▪ Environmental analysis and compliance services
▪ Urban design
▪ Public outreach and engagement
▪ Housing and community development
▪ Landscape architecture and architecture
Our approach to assisting the City of Lake Elsinore is to work in close cooperation with
the City as a seamless extension of your own staff. Our planners bring significant
experience to their work having provided similar services to various other c ities within
California. We will work with City staff to fully understand not only the specifics of the
projects we are assigned but the history and background that will help us to create an
analysis and recommendation that reflects City policies and practices.
The work provided for this on-call contract with the City of Lake Elsinore will be managed
from Michael Baker’s Long Beach office with technical support from our other regional
and statewide offices, as needed. In addition, we have experts across t he U.S. that we
can draw upon if requested. The Long Beach office’s current workload is well organized
and local staff will make themselves available to devote their time to the City for the
duration of this contract. Our adaptability allows us to respond quickly and mobilize for
meetings and field work in a short amount of time, when necessary.
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 6 | P a g e
2.0 CAPABILITIES
In California, Michael Baker has more than 600 employees, and nearly 200 of those are
in planning and planning support services. This makes us one of the larges planning
services firms in the state. Our Long Beach office, which is the office submitting this letter
proposal, was established in 2013 and is committed to serving the needs of ou r local
clients across Southern California.
Our staff includes current, advanced, housing, and environmental planners, urban
designers, architects, engineers, landscape, and other technical specialists to assist with
projects. We have professionals with the experience to ensure a quality and timely
response to any issue that might arise during a project.
Public agencies, such as the cities and counties listed below, have found the use of
Michael Baker contract staff to be an efficient and effective way to deal with fluctuating
workloads, state and federal mandates, and local priorities—all while finding ways to
continue to provide effective and reliable customer service.
Agency Staffing Services
Cities Cities Cities Cities Counties
Avalon Grand Terrace Oakland San Mateo Contra Costa
Belvedere Greenfield Orinda Santa Paula Marin
Blythe Half Moon Bay Pacific Grove San Rafael Monterey
Burbank Hawthorne Palmdale San Ramon Riverside
Calimesa Laguna Woods Palos Verdes
Estates Sand City Santa Clara
Capitola Livermore Pasadena Santa Rosa Solano
Chino Hills Long Beach Pinole Sausalito San
Bernardino
Citrus Heights Marina Pittsburg Seaside
Clayton Martinez Rancho Cordova Sierra Madre
Eastvale Monrovia Rancho
Cucamonga Ventura
El Segundo Mountain View Rolling Hills West Hollywood
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3.0 REFERENCES AND PROJECT EXPERIENCE
A limited selection of recent assignments with client references is provided below.
Reference / Contact
Information
Planning Services Scope of Work and
Personnel
City of Long Beach
Alison Spindler-Ruiz, Planning
Bureau Manager
Phone (562) 570-6946
Email alison.spindler-
ruiz@longbeach.gov
Provide assistance with the processing of
discretionary land use entitlements under a multi-
year, on-call planning services contract. Michael
Baker planners provide coverage for phones and
the public counter and processes ministerial
permits and discretionary entitlements including
CUPs, Variances, Wireless permits, etc.
Dates: 2020-Ongoing
Staff: Aaron Lobliner, Baltazar Barrios
City of Chino Hills
Nicholas Ligouri, Community
Development Director
(909) 364-2740
jlombardo@chinohills.org
Process tract design review applications, final
tract maps, grading plans, specific plans,
variances, CUPs, wireless permits, city park plans
and landscape plans and provides on-going
management of post-entitlement compliance with
conditions of approval and mitigation measures
and monitoring requirements.
Dates: January 2014-Ongoing
Staff: Kim Zuppiger
City of Santa Ana
Ali Pezeshkepour,
Principal Planner
(714) 647-5882
APezeshkepour@santa-
ana.org
Provide counter support and process accessory
dwelling unit applications, sign permits, home
occupation permits, minor variances, commercial
facade update permits, new single family home
applications, and special event permits.
Dates: 2020-Ongoing
Staff: Jeffery Graham
City of San Juan Capistrano
Joel Rojas
Community Development
Director
(949) 234-4410
Jrojas@SanJuanCapistrano.org
Provide Senior Planner support services for the
City including performing plan checks, writing staff
reports for discretionary applications (Conditional
Use Permits, Architectural Control permits,
Grading Permits, and Zone Variances), and taking
projects to Planning Commission/Zoning
Administrator
Dates: 2021-Ongoing
Staff: Jeffrey Graham
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4.0 SCOPE OF SERVICES
Michael Baker understands that the City of Lake Elsinore has a need for contract planning
services at a Senior/Project Manager level. The City needs a planner who can lead and
train junior staff, and staff who can work with the City’s consultant on the General Plan
Update being undertaken by a separate consultant. Michael Baker would like to propose
a team of Gina Gibson Williams, Tamara Harrison, Haide Aguirre, and Jeffrey Graham to
fill the requested roles. Gina would fulfill the leadership role, overseeing Lake Elsinore’s
junior staff, and delegating tasks to Tamara, Haide, and Jeffrey regarding the General
Plan Update as needed. Michael Baker proposes for 16 hour a week in-person services
to be provided by Gina, and up to 8 hours a week to be provided by the combination of
Tamara, Haide, and Jeffrey remotely, from mid-December to June 30, 2024 and beyond.
Additionally, should the City seek additional support, Michael Baker International is
prepared to recruit and place additional staff at the City as the project budget permits. We
are committed to working closely with each applicant, and City staff to ens ure that each
application/project is managed expeditiously and efficiently through to completion.
In summary, the planning functions that will be performed by the contract planner(s) may
include the following:
• Review, analyze and process discretionary cases consistent with City codes, policies
and standards.
• Provide direction to the City’s consultant regarding the General Plan Update.
• Provide direction to junior staff regarding industry best practices.
• Prepare environmental analysis, including, but not limited to, Initial Studies and Negative
Declarations, as required by the California Environmental Quality Act (CEQA).
• Prepare and file Notice of Determination (NOD) Notice of Exemption (NOE).
• Process Conditional Use Permits,
• Assist with Capital Improvement Projects.
• Coordinate the preparation and filing of all required notices.
• Process development applications that are developer funded.
• Provide Plan check services
• Route plans to City departments; consolidate comments; and present recommendations
and revisions to the applicant.
• Review proposed development plans for compliance with City's General Plan, Zoning
Ordinance, and any applicable design guidelines.
• Conduct project site visits and communicate directly with applicants regarding the
specific requirements and/o r information necessary to process applications.
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 9 | P a g e
• Coordinate the City's interdepartmental review of proposed projects which would include
interaction with various homeowner associations and other interest groups.
• Meet and/or teleconference with staff and/or the applicant as necessary to identify and
discuss critical items and develop workable solutions, as necessary.
• Prepare staff reports , for consideration and action by the appropriate decision-making
bodies.
• Prepare resolutions and/or ordinances related to proposed development project s.
• Prepare and coordinate the posting, publication and mailing of all required public
notices.
• Perform other related duties as assigned by the Community Development Director.
5.0 REPRESENTATIVE AND CONSULTANT TEAM
Our Michael Baker team has a wide range of experience covering technical review and
evaluation of a wide variety of discretionary land development applications. In Southern
California we have been actively engaged with many communities ranging from big to
small including ongoing services to the Cities of Long Beach, Pasadena, Hawthorne,
Palos Verdes Estates, Rolling Hills, Chino Hills, Santa Paula, Thousand Oaks, etc.
Michael Baker has a full range of planners available to provide the as -needed services
being requested by the City, from assistant to principal planners. City staff will have the
opportunity to review resumes and interview any staff before they are assigned to begin
work on this assignment. Mr. Lobliner will provide oversight for the Michael Baker project
team, and ensure the team has what is needed to successfully deliver services to the City
of Lake Elsinore. Our key team members are as follows:
• Planning Services Director: Mr. Lobliner will serve as the Planning Services
Director for on-call planning services to the City of Lake Elsinore. When the City
has a request for service, Mr. Lobliner will assign the appropriate level of planner
to serve as the case planner for each project commensurate with the complexity
of the development application being processed. Mr. Lobliner will provide
oversight for the Michael Baker project team, and ensure the team has what is
needed to successfully deliver services to the City.
• Project Managers: Mr. Lobliner will be supported by a dedicated team of Project
Managers, including Gina Gibson-Williams, Tamara Harrison, Haide Agguire, and
Jeffrey Graham, as well as support from associate and assistant planners to
ensure that the City has a deep bench of management staff available to respond
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 10 | P a g e
quickly to any request. Resumes for our key staff members are provided in
Attachment A.
5.1 Key Staff Members
Name/Role Years of
Experience
Planning/Land Use Experience Office
Location
Aaron Lobliner,
Program Manager
and Primary Point
of Contact
16 years Manages the Long Beach Office
Planning Services Department and
oversees the Agency Staff with
preparation of a wide range of
projects, including land
development/ entitlement projects,
land use plans/program.
Long
Beach, CA
Gina Gibson-
Williams,
Principal Planner
30+ years Process tract maps, parcel maps,
residential, commercial, industrial,
and mixed-use entitlements,
Specific Plans, Master Plans, Zone
Change and General Plan
Amendments, skilled in review of
CEQA documentation.
Riverside,
CA
Tamara Harrison,
Principal Planner
18+ years Process tract maps, parcel maps,
residential, commercial, industrial,
and mixed-use entitlements,
Specific Plans, Master Plans, Zone
Change and General Plan
Amendments, skilled in review of
CEQA documentation.
Temecula,
CA
Haide Aguirre,
Senior Planner
8 years Process entitlements for a variety
development projects including
Zone Changes, General Plan
Amendments, Housing element
updates.
Temecula,
CA
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Name/Role Years of
Experience
Planning/Land Use Experience Office
Location
Jeffrey Graham,
Senior Planner
6 years Process entitlements for a variety
development projects including
Zone Changes, General Plan
Amendments, Prepared Objective
Design Standards for Specific
Plans, counter management.
Long
Beach, CA
6.0 PRICING
Michael Baker is proposing to provide the requested services on an hourly basis. Our
Principal Planners would be billed at a rate of $190 dollars per hour, and our Senior
Planner would be billed at a rate of $160 dollars per hour, consistent with our rate sheet
below. The hourly rates are fully burdened, and the City will only be billed for hours worked
by our staff on-site at Lake Elsinore’s City Hall, or remotely as authorized by the City. The
workload would consist of a combination of day-to-day services to fill staff vacancies,
developer-funded (i.e., cost-recovery) projects, and long-range planning assistance
funded with General Plan maintenance fees. Discrete not-to-exceed budgets would be
established in the contract(s) for each of these roles.
The City will be billed monthly for services rendered, with invoices clearly identifying the
number of hours worked by project and what was done. Michael Baker’s Oracle Human
Capital Management (HCM) financial software will allow project costs to be tracked and
billed by designated task, if desired. Our 2023 Fee Schedule is shown below.
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Rates are subject to a 3% annual increase.
2023 RATE SHEET
Effective January 2023 through December 2023
Comprehensive Planning Services
Project Director/Advisor $225 - $325
Principal Planner $180 - $225
Senior Planner $130 - $180
Associate Planner $105 - $125
Assistant Planner $95 - $105
Planning Technician $85 - $95
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ATTACHMENT A: PLANNING SERVICES
STAFF RESUMES
Michael Baker International
3760 Kilroy Airport Way, Suite 270 • Long Beach, CA 90806 • Phone: (562) 200-7165 • Fax: (562) 200-1766
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Team Member since 2016
AARON LOBLINER
Department Manager- Agency Staffing
General Qualifications
Mr. Lobliner has over 16 years of experience in the land
use planning and development field, in both the public
and private sector sides of planning. He is skilled in
customer service, technical/staff report writing, plan
review, presentations to public hearing boards, working on large-scale tract
developments, contract staffing, entitlements, ordinance writing and permitting.
Relevant Experience
Michael Baker International, Planning Associate(2016-2018), Senior Planner (2018-
21), Leadership Associate (2021-23), Department Manager (2023-present). Served
as a contract Senior planner for the City of Palos Verdes Estates, Rancho Palos Verdes,
Bell, Long Beach and Eastvale. Served as a contract associate planner for the Cities of
Chino Hills, Industry and Laguna Woods. Served as case planner on a 1,080,060 square
foot industrial project that required a General Plan Amendment, Zone Change, Tentative
Parcel Map, Variance, taking the project through Planning Commission and City Council
hearings, and the preparation of an Environmental Impact Report with statement of
overriding considerations
Project Assistant, MIG*. Served as a contract assistant planner for the Cities of
Westminster, San Marino, and Rancho Santa Margarita, providing services including
counter services, design review of residential and commercial projects, relaying
development standards to property owners and businesses, and processing land use
entitlements including conditional use permits and variances. Served as a contract
planner for the County of Orange, conducting permit processing services for the Rancho
Mission Viejo development and reviewing development projects in the county
unincorporated areas.
Land Use Planning Assistant*. Prepared applications/staff reports for conditional use
permits and plan approvals. Conferred with applicants on conditi ons of approval and
compliance measures. Conducted research related to permit and entitlement issues for
potential developments.
Years of Experience: 16
Degrees
B.S., Urban and Regional
Planning, California State
Polytechnic University, Pomona
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City of Downey, Planning Intern*. Served as the primary public contact, via phone, e -
mail, or in person, regarding land use issues in the city. Reviewed projects in plan check
for compliance with the Zoning Code and General Plan. Completed assignments to assist
various departments, including Building and Safety and Economic Development.
Processed temporary use permits, prepared staff reports and presentations, and
presented before a public hearing board. Drafted grant applications for funding from state
agencies.
City of San Bernardino, Planning Aide*. Processed various planning applications as
case planner including a conditional use permit, development permits, sign permits, and
zoning verifications. Coordinated inspections with code enforcement officers to review
businesses’ compliance with conditions of approval for conditional use permits. Assisted
the Planning Division with various assignments in the development of transit-oriented
development districts. Summarized existing code sections for review to determine
possible future text amendments.
City of Arcadia, Planning Intern*. Processed various planning-related applications
including variances, tract maps, and parcel maps. Reviewed projects at the planning
counter and issued administrative approvals. Completed various assignments as part of
efforts to establish a Business Improvement District.
City of Norwalk, Planning Intern*. Processed applications for various permits including
new houses, and wireless facilities. Prepared various environmental documents,
including initial studies and negative declarations. Assisted code enforcement officers in
reviewing existing cases for issues related to Zoning Code compliance.
*All work prior to working with Michael Baker International
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Gina Gibson-Williams
Principal Planner-Subconsultant
GENERAL QUALIFICATIONS
Ms. Gibson-Williams is a Principal Planner,
serving as a subconsultant with Michael
Baker’s Long Beach Office. Ms. Gibson -
Williams brings significant planning
experience in municipal operations,
experience with General Plan Updates, large
scale development, economic development,
and overall functions of a planning
department.
RELEVANT EXPERIENCE
City of Eastvale* Gina served as Community Development Director for the City of
70,000. Oversight of Community Development Department, (Planning, Engineering,
Public Works, CIP, Economic Development, Maintenance, Landscaping, Code
Enforcement, Building, CDBG); Assist City Manager in implementing Strategic Plan
goals set by City Council; Oversee $8 million contract for professional service; Convert
24 contract positions to City staff in 1.5 years; Recruit, hire, train & mentor a te am of 24
professional staff; Prepare & administer $16 million department & CIP budget; Support
to City Council, Planning Commission; Real Property & Civic Center Council Ad Hoc
Committees; Liaison to jurisdictional agencies. Establish a downtown core on a 158-
acre former dairy. Negotiate Development Agreement & manage entitlement (Master
Plan, Subdivision, CEQA, Fiscal Impact Analysis & app raisals) for a City Hall, Library,
Police Station, Fire Station, amphitheater, parks, 2,500 homes, mixed -use, hotel &
595,000 square feet of commercial/ retail/office space. Responsible for $108 million Civic
Center design & construction; Marketing, sale, and lease of 14 -acre city-controlled land
in the downtown core.
City of Rialto* Ms. Gibson-Williams served as Planning Director for a City of 100,000
people, providing oversight of Planning & Licensing Divisions; Recruit, hire, train &
mentor 8 professional & administrative staff; Prepare & administer $5 million division
budget; City Liaison at International Shopping Center Conference (ICSC) to attract retail
& restaurant opportunities; Planning Liaison to Economic Development AD Hoc
Committee; Manage & coordinate entitlement & CEQA process for: Island Annexations;
County Landfill expansion; Airport re-use (Renaissance) project, 430,000 square foot
Renaissance Marketplace & theatre; Lytle Creek 2,500 -acre planned community; 3.3
million square foot distribution facility (Target Corporation); 132-unit senior housing
project (TELACU); Pepper Avenue & Foothill Specific Plans; Analyze projects for
conformance to City Development Code; Resolve highly complex land use &
environmental issues (traffic, noise, circulation, design, compatibility); Conduct
community meetings; Conduct Planning Commission & Development Review
Committee meetings; Manage consultant contracts; Analyze site design & advise clients
Years of experience: 31
Education:
M.PA., CA Baptist University
B.A., Geography, CSULB
University of California, Los Angeles
American Institute of Certified
Planners(AICP)
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 17 | P a g e
of development opportunities, constraints & strategies; Act as liaison to public,
developer, staff, agencies, City Manager, Commissions, Council.
County of San Bernardino* Managed entitlement process for 50-acre youth
campground & conference center; Analyzed project for conformance to County
Development Code including & technical studies (geotechnical, traffic, noise; biological);
Prepared Conditional Use Permit; US Forest Service, CDFG take permit applications;
Prepared Initial Study, Mitigated Negative Declaration & Mitigation Monitoring Plan;
Coordinate project review with County staff, Project team & outside agencies (US Forest
Service; CDFG; ACOE); Resolved complex land use & environmental issues.
City of Perris* Managed entitlement process for 1.9 million square foot warehouse
distribution center (Ross); Reviewed technical studies (soils, Phase I environmental,
drainage, air, traffic, biology, cultural, hydrology, & noise); Analyzed project for
conformance to City Development Code; Prepared Initial Study, Mitigated Negative
Declaration & Mitigation Monitoring Plan; Prepared Development Code Amendment,
Zone Change, Tentative Parcel Map & Land Conservation (Williamson Act) Contract
cancellation.
City of Fontana*
Managed entitlement & CEQA process for 660-unit residential subdivision (Coyote
Canyon) & 240-acre mixed use business park; Coordinated annexation process with
LAFCO & City.
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Tamara R. Harrison
Principal Planner
General Qualifications
Ms. Harrison has over 18 years of experience as a
Planner working for local governments. Over the
course of her career, she has developed experience in
project management, land-use/zoning, California
Environmental Quality Act (CEQA) and
presentations/public speaking. Her responsibilities
often include project management in residential,
commercial, and industrial entitlement processing, as
well as general plan amendments, specific plans, and specific plan amendments. She
also has experience with general plan, zoning code and housing element updates, plan
check reviews and planning inspections
Relevant Experience
City of Redlands - HE. City of Redlands. Senior Planner. Responsible for drafting HE
staff report and resolution, including summarizing comments from HCD.
Winchester Community Planning EIR. Riverside County. Senior Planner.
Responsible for authoring a number of sections within the Draft EIR for an approximate ly
50,000 sq. ft. community planning area. Also reviewed and provided responses to County
comments on draft sections,
Riverside County Housing Element Update. Riverside County. Planner IV .
Responsible for authoring and updating various portions of the Cou nty’s Housing
Element, helped prepare for and attended comm unity workshops, assisted the Project
Manager as necessary and coordinated comments received from various stakeholders.
City of Fairfield On-Call. City of Fairfield. Senior Planner Responsible for the
management of a variety of entitlement projects for the City of Fairfield. This includes
management and coordination of reviewing agencies, coordination with applicant, review
of and comments of submitted plans, preparation of public hearing package including staff
report, conditions of approval, resolutions, CEQA documents and presentations before
the appropriate hearing body.
City of Ventura On Call. City of Ventura. Senior Planner. Responsible for the
management of a variety of entitlement projects for the City of Ventura. This includes
management and coordination of reviewing agencies, coordination with applicant, review
of and comments of submitted plans, preparation of public hearing packa ges including
staff report, conditions of approval, resolutions, CEQA documents and presentations
before the appropriate hearing body.
Years with Michael Baker: 3
Years of Experience: 18
Degrees
M.S.P., 2004, Urban and Regional
Planning, The University of
Tennessee, Knoxville
B.A., 2002, Urban Studies, The
University of Tennessee,
Knoxville
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City of Calimesa On Call. City of Calimesa. Senior Planner. Responsible for the
management of a variety of entitlement projects for the City of Calimesa. This includes
management and coordination of reviewing agencies, coordination with applicant, review
of and comments of submitted plans, preparation of public hearing packages including
staff report, conditions of approval, resolutions, CEQA documents and presentations
before the appropriate hearing body.
City of Murrieta On Call. City of Murrieta. Senior Planner. Responsible for the
management of select entitlement projects for the City of Murrieta. This includes
management and coordination of reviewing agencies, coordination wit h applicant, review
of and comments of submitted plans, preparation of public hearing packages including
staff report, conditions of approval, resolutions, CEQA documents and presentations
before the appropriate hearing body.
City of Redlands On Call. City of Redlands. Senior Planner. Responsible for the
management of a variety of entitlement projects for the City of Redlands. This includes
management and coordination of reviewing agencies, coordination with applicant, review
of and comments on submitted plans, preparation of public hearing packages including
staff report, conditions of approval, CEQA documents and presentations before the
appropriate hearing body.
On Call Peer Review Support. Riverside County. Senior Planner. Responsible for
review of a range of Environmental Documents in compliance with the California
Environmental Quality Act and supporting technical studies. Documents include technical
studies, Initial Study/Mitigated Negative Declarations, etc.
Menifee Lake Plaza Commercial Center Revision. City of Menifee. Senior
Planner/Project Manager. Responsible for managing the entitlement review process as
well as compliance with CEQA for the addition of a drive -thru restaurant as well as site
design and façade revisions for Menifee Lakes Plaza. This included management and
coordination of reviewing agencies, coordination with applicant, review of and comments
of submitted plans, preparation of public hearing package including staff report, conditions
of approval, resolutions, CEQA documents and presentations before the appropriate
hearing body. Also responsible for post-entitlement actions such as final map, grading
plan and building permit plan check review and necessary inspections thro ugh
occupancy.
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 20 | P a g e
Haide Aguirre
Senior Planner
General Qualifications
Haide Aguirre brings eight years of experience
working for local government as a land use planner.
Prior of joining Michal Baker International, Haide
served as the Senior Planner for the City of Grand
Terrace. Over the course of her career, she has
developed experience in project management, land-
use/zoning, California Environmental Quality Act
(CEQA), and presentations/public speaking. Her
responsibilities often include project management in
residential, commercial, and industrial entitlement processing, as well as general plan
amendments, and specific plan amendments. She also has experience with general plan,
zoning code and housing element updates, plan check reviews and planning inspections.
Relevant Project Experience
Riverside County, Senior Planner. Transportation and Land Management Agency –
Current Planning. Responsible for the management of a variety of entitlement projects,
including coordinating with applicant and reviewing agencies, conducting project review
and analysis, conducting Development Advisory Committee (DAC) meetings, providing
review comments to applicant, preparing public hearing packages including staff
reports, conditions of approval, resolutions, and CEQA documents. Current project
review includes Surface Mining Permits, Industrial Uses, Self-Storage Uses,
Commercial Shopping Centers, Multifamily Developments, Tentative Tract Maps,
General Plan Amendments, Specific Plan Amendments, and Zoning Amendments.
City of Calimesa, Senior Planner. Planning Division. Assist Planning Project Manager
conducting project review and preparing review comments for Oak Valley North Project
and Specific Plan, Heritage Oaks, and Summerwind Commons.
City of Grand Terrace, Senior Planner*. Planning and Development Services
Department. Responsible for the management of a variety of entitlement projects. This
includes management and coordination of reviewing agencies, coordination with
applicant, review of and comments on submitted plans, preparation of public hearing
packages including staff report, conditions of approval, resolutions, CEQA document s
and presentations before the appropriate hearing body.
*All work prior to working with Michael Baker International
Years with Michael Baker: 2
Years of Experience: 8
Degrees
B.A., 2006, Urban and Regional
Planning, California State
Polytechnic University, Pomona
A.S., 2003, Architectural
Technology, Los Angeles Harbor
College
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 21 | P a g e
JEFFREY A. GRAHAM, LEED GA
Senior Planner
General Qualifications
Mr. Graham has over 6 years of experience in the land
use planning and development field, in both the public
and private sector sides of planning. He is skilled in
customer service, technical/staff report writing, plan
review, presentations to public hearing boards,
preparing long-range planning documents, ArcGIS,
contract staffing, entitlements, and permitting.
Relevant Experience
Michael Baker International, Planning Associate.
Multiple locations. Mr. Graham has served as a
contract planning Associate Planner for multiple
jurisdictions. Notable assignments include:
• Currently serving as an Associate Planner for the City of San Juan Capistrano with
responsibilities including performing plan checks, writing staff reports, and
preparing projects for and presenting to Planning Commission/Zoning
Administrator/ Design Review Commission.
• Currently managing the completion and creating Objective Development
Standards for three specific plans for the City of Monterey.
• Provided research on policies and best practices for an accessory dwelling unit
handbook for the San Bernardino County Transit Authority.
• Served as an Associate Planner for the City of Sausalito with responsibilit ies
including performing plan checks, writing staff reports, and preparing projects for
and presenting to City Council/Planning Commission/Historic Preservatio n
Committee.
• Served as Associate Planner for the City of Santa Ana with responsibilities,
including counter service, writing staff reports, and performing plan checks.
• Prepared staff reports, resolutions, and ordinance for a General Plan Amendment
and Zone Change for the City of Hawthorne.
• Collected and analyzed a year’s worth of housing data for the City of Santa Fe
Springs’ Annual Housing Progress Report.
Years of Experience: 6
Degrees
B.S., Community and
Regional Development,
University of California,
Davis
Licenses/Certifications
LEED Green Associate, US Green
Building Council, 2014
Board Positions
Vice Director of Administration,
APA Los Angeles, 2020
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 22 | P a g e
• Served as Associate Planner for the City of Pasadena with responsibilities
including performing plan checks, and entitlement project review.
• Prepared a $65,000 LEAP (Local Early Action Planning) Gra nt application for the
City of Signal Hill.
• Drafted the accessory dwelling unit ordinance for the City of Hawthorne.
• Served as Associate Planner for special projects related to SB2 funding for the
City of Signal Hill.
• Served as City Planner for the City of Palos Verdes Estates with responsibilities,
including counter service, writing staff reports, performing plan checks, Coastal
Development Permits, and wireless permits, preparing and presenting projects to
the Planning Commission and City Council, and upd ating city ordinances.
• Served as Project Planner for a General Plan Amendment in the City of California
City.
• Served as Assistant Planner for the City of Elk Grove, with responsibilities,
including processing entitlement applications, including sign permit s, zoning
clearances, minor design reviews, and tentative map extensions.
• Served as Assistant Planner for the City of Monrovia, with responsibilities,
including counter service, writing staff reports, and performing plan checks.
• Gathered and organized data for the General Plan Annual Progress Report for the
City of Signal Hill.
• Assisted in updating the design guidelines and specific plan for Oak View Estates
in the City of Bradbury.
• Processed plan checks for the East Area One Specific Plan for the City of S anta
Paula.
• Reviewed subdivision and landscape plans for Pinal County in Arizona.
• Assisted with policy research and formulation for the City of Rolling Hills E states
General Plan Update.
• Conducted research and prepared the staff report for a truck wash station
conditional use permit in the City of Laguna Woods.
Mintier Harnish*. Research Assistant. Mr. Graham provided research and writing
support for general plan updates, specific plans, housing elements, and planning studies
for the Cities of Hayward, Millbrae, Stockton, Union City, Windsor, and the San Joaquin
Valley (SJV) Regional Policy Council. In addition, he created maps and designed
document templates using ArcGIS and Adobe InDesign. Mr. Graham organized General
Plan Update community workshops for over 80 attendees. Mr. Graham educated the
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 23 | P a g e
office on Senate Bill 1000 and prepared a preliminary environmental justice analysis for
Fresno County and the City of Gilroy.
Local Government Commission. City of Sacramento. Project Assistant. Mr. Graham
conducted research on various planning topics, including Crime Prevention Through
Environmental Design and proofread various community development grants. He also
conducted outreach to local government officials and community leaders about
workshops and events.
GBD Communities. City of Roseville. Land Acquisition and Entitlement Intern. Mr.
Graham assisted with local real estate market research and database updating. He also
participated in weekly project updates with real estate professionals and facilitated
meetings between vendors and project managers.
UC Davis Office of Environmental Stewardship and Sustainability. Student Analyst.
Mr. Graham gathered and organized data for the STARS (Sustainability Tracking,
Assessment & Rating System) reporting project, a comprehensive metric system used to
measure UC Davis’ sustainability performance. He performed data analysis u sing
Microsoft Excel. Mr. Graham also suggested and in itiated strategies to maximize points
for the STARS submittal.
*All work prior to working with Michael Baker International
City of Lake Elsinore’s Proposal for Contract Planning Services (Agency Staffing) 24 | P a g e