HomeMy WebLinkAboutItem No. 12 Change Order No. 1 USA Shade & Fabric CIP Z40023City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: TMP 21-235
Agenda Date: 6/22/2021 Status: PassedVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 12)
Change Order No. 1 to the Contract with USA Shade & Fabric Structures for the Purchase and
Installation of Pre-Designed and Engineered Canopy Shade Structures - CIP No. Z40023
Authorize the City Manager to execute Change Order No. 1 for $256,787.88 for a not to exceed contract
amount of $643,879 with USA Shade & Fabric Structures for the Purchase and Installation of
Pre-Designed and Engineered Canopy Shade Structures (CIP No. Z40023), in such final form as
approved by the City Attorney.
Page 1 City of Lake Elsinore Printed on 12/29/2023
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: June 22, 2021
Subject: Change Order No. 1 to the Contract with USA Shade & Fabric Structures for
the Purchase and Installation of Pre-Designed and Engineered Canopy
Shade Structures – CIP No. Z40023
Recommendation
Authorize the City Manager to execute Change Order No. 1 for $256,787.88 for a not to exceed
contract amount of $643,879 with USA Shade & Fabric Structures for the Purchase and
Installation of Pre-Designed and Engineered Canopy Shade Structures (CIP No. Z40023), in such
final form as approved by the City Attorney.
Background
On December 8, 2020, the City Council awarded a contract to USA Shade & Fabric Structures
for the purchase and installation of shade structures at Canyon Hills Park (CIP No. Z40024) and
Tuscany Hills Park (CIP No. Z40021). Staff utilized Sourcewell’s contract services for this project.
Discussion
Staff has identified three additional parks that would benefit from the installation of shade
structures, these parks are Summer Lake Park where the current shade structure adjacent to the
playground is failing and needs to be replaced. McVicker Canyon Park is also in need of shade
structures over the bleachers near the ballfields, and the current shade structures adjacent to the
playground are also failing and need to be replaced. Staff would also recommend shade
structures over the seating wall at the splash pad at Yarborough Park. As USA Shade & Fabric is
currently in a contract with the City for the installation of shade structures at Canyon Hills Park,
where they are 90% complete, and Tuscany Hills Park where they have started the preparation
for the install of the shade structure there, staff is requesting amending their contract to include
the three additional parks.
Fiscal Impact
The cost of this Change Order No. 1 to the purchase and Install of Canopy Shade Structures is
included in the FY20/21 - FY24/25 Capital Improvement Plan (CIP) Budget.
Exhibits
A – Change Order No. 1
1
DATE:
QUANTITY UNIT
Lump Sum 1.00
Lump Sum 4.00
Lump Sum 2.00
Lump Sum 2.00
Misc., Shipping, Sales Tax, Engineering, Install
Lump Sum 5.00
TOTAL
SUM OF
1
Review by:Initials Date Date
QUANTITY
$256,787.88
None
THIS CHANGE ORDER IS APPLICABLE TO:
CONTRACT AWARDED TO:
$256,787.88
Approved by:
Change Order No.
EXTENSION
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674-3124
June 22, 2021
PROJECT CHANGE ORDER CHANGE ORDER #
Z40023
Authorized by:Jason Simpson TOTAL AMOUNT OF CONTRACT
$387,091.00
QUANTITIES INCREASED
UNIT PRICE
CITY PROJECT #
December 8, 2020DATE AWARDED:
PROJECT TITLE:Purchase/Install of Canopy Shade Structures USA Shade & Fabric Structures
Summer Lake Park: Covering outdoor eating area,
includes: Misc., Shipping, Sales Tax, Engineering,
Install
ITEM
QUANTITIES DECREASED
$15,951.14$15,951.14
McVicker Canyon Community Park:
1) Covering Upper Field Bleachers
3) Remove & Replace Joint Hips
PRIOR TO THIS CHANGE ORDER
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
City Manager
UNIT PRICE TOTAL COSTITEM
Yarborough Park: Covering water park feature,
includes: Misc., Shipping, Sales Tax, Engineering,
Install $52,651.84 $52,651.84
$42,778.80
$21,389.40
$15,030.00 $79,198.20
$108,986.70
$188,184.90
2) Covering Lower Field Bleachers
City Manager:
Contractor
Public Works Manager