HomeMy WebLinkAboutItem No. 17 - Purchase of ClearVu Cochrane's Invisible Wall Fencing System at Serenity Park (C_2023120817140316917)Purchase of ClearVu Cochrane's Invisible Wall Fencing System at Serenity Park (CIP
Project #Z40005)
Approve and authorize the City Manager to execute a Purchase Order with Cochrane USA
in an amount not to exceed $183,696.31 in such final form approved by the City Attorney
and authorize the City Manager to execute change orders not to exceed a 10% contingency
of $18,369.00 for unanticipated costs.
Page 1 of 2
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:December 12, 2023
Subject:Purchase of ClearVu Cochrane's Invisible Wall Fencing System at Serenity
Park (CIP Project #Z40005)
Recommendation
Approve and authorize the City Manager to execute a Purchase Order with Cochrane USA in an
amount not to exceed $183,696.31 in such final form approved by the City Attorney and authorize
the City Manager to execute change orders not to exceed a 10% contingency of $18,369.00 for
unanticipated costs.
Background
Serenity Park features a skate park, a multi-use pump track, ¼ mile fitness trail, a dog park, two
½ court basketball courts, a tennis court, and an informal field. Other amenities include play
equipment, picnic tables, a bicycle rack, restrooms, and a parking lot. This park has a wood lodge
pole fence separating the park from a habitat area. Recently, homeless and dirt bike enthusiasts
have been breaking the fence to gain easy access to the protected habitat land.
To restrict access while still providing a view of the land, we found ClearVu Invisible Wall Fence.
The ClearVu Invisible Wall fence provides a high level of security for Serenity Park. Its unique
security features narrow apertures, making it difficult for intruders to climb or cut through the fence.
This helps to prevent unauthorized access and protects the park from vandalism or theft. Once
installed, the ClearVu Invisible Wall fence requires minimal maintenance. It does not require
painting or regular repairs, reducing the overall maintenance costs.
Discussion
The ClearVu Invisible Wall fence is designed to be discreet and blend seamlessly with the park's
surroundings. It does not obstruct the view or disrupt the overall aesthetics of the park, ensuring
Purchase of ClearVu Invisible Wall Fence for Serentiy Park
Page 2 of 2
8
6
3
that the natural beauty and ambiance are maintained. The ClearVu Invisible Wall fence is made
from high-quality materials such as galvanized steel or powder-coated aluminum, making it highly
durable and corrosion-resistant. It can withstand harsh weather conditions, ensuring it remains
effective and intact for an extended period. Cochrane offers customizable options for the ClearVu
Invisible Wall fence, allowing it to be tailored to the specific needs of Serenity Park. Fence heights,
panel colors, and post configurations can be selected according to the park's requirements,
ensuring a perfect fit.
Staff solicited three proposals for park fencing at Serenity Park. The amounts of each proposal
are listed below:
Company Name Amount
Cochrane $182,263.72
Metaltech-Omega $388,046.90
FenceWorks Non-responsive
Fiscal Impact
Funds are available in the City's Fiscal Year 23-24 Capital Improvement Plan (CIP).
Attachments
Attachment 1- Proposal
PRICE ESTIMATE
Lake Elsinore – Park Fencing
Lake Elsinore – Park Fencing Cochrane USA, Inc.
3551 Lee Hill Drive
FredericksburgEmail:cerickson@lake-elsinor.org
Attention:
Date:
Chris Erickson VA, 22408
Thursday, 30 November 2023
RWI/LE/NZ/40E
United States of America
Payment Ref:Tel: +1 (0) 202 853 3227
info@cochrane.co
RE:PRICE ESTIMATE FOR COCHRANE CLEARVU INVISIBLE WALL
As agreed, we furnish with pleasure, our detailed price estimate for the supply of the requested ClearVu Invisible Wall Fencing System:
2724' - 10 52/64" - BASED ON 100 mph
POSTS
COATING
Structural Marine coated
PRICE PER UNIT TOTAL UNITS TOTAL
Taper Locking Post
Post Height (ft)9
9
121,54 215 $
$
26 131,10
Jet Black
Square Post
Post Length (ft)Structural Marine coated
Jet Black
121,54 35 4 253,90
CLEARVU INVISIBLE WALL PANELS
COATING PRICE PER UNIT TOTAL UNITS TOTAL
ClearVu Invisible Wall Panels
Panel Width (ft)
Height (ft)
10' - 10 1/8"
6
Mesh Galvanized, then Marine Fusion Bond
coated (acid modified)
354,32 245 $86 808,40
*Panel incl. Clamps & Tech Bolts Jet Black
TOTAL SYSTEM PRICE (EX TAXES)
TOTAL SYSTEM PRICE PER LINEAR FOOT
$
$
117 193,40
43,01
ADDITIONS
COATING PRICE PER UNIT
2,34
TOTAL UNITS TOTAL
Anti-Scales Cochrane Anti-Scale Device Galvanized, then Marine Fusion Bond coated (acid mod 1960 $4 586,40
Jet Black
TOTAL SYSTEM PRICE (EX TAXES)$121 779,80
CLEARVU GATES - EMBEDDED POSTS
DESCRIPTION COATING PRICE PER UNIT TOTAL UNITS TOTAL
Galvanized, then Marine Fusion Bond coated (acid
modified)15 ' - 0
16 ' - 0
4 ' - 0
Double Leaf
Double Leaf
Single Leaf
Swing
Swing
Swing
6 ' - 0
6 ' - 0
6 ' - 0
5736,89 1 $
$
$
5 736,89
Galvanized, then Marine Fusion Bond coated (acid
modified)6030,41
1841,13
2
2
12 060,82
3 682,26Galvanized, then Marine Fusion Bond coated (acid
modified)
Jet Black
TOTAL SYSTEM PRICE (EX TAXES)$
$
$
143 259,77
12 535,23
155 795,00
8,75% SALES TAXES*Sales tax subject to final confirmation
TOTAL SYSTEM PRICE INCLUDING TAXES
TRANSPORT
DESCRIPTION PRICE PER UNIT TOTAL UNITS TOTAL
Transport to site: 521 N Langstaff St, Lake Elsinore, CA 92530 27901,31 1 $27 901,31
TOTAL SYSTEM PRICE INCLUDING TAXES $183 696,31
*Disclaimer:
Above Excludes Any Additional Required Engineering
TERMS & CONDITIONS
1. PURCHASE ORDER
Cochrane USA, Inc., a Delaware corporation (“Seller”) and Purchaser, as defined in the attached purchase order form (“Purchaser”), and their respective representatives, successors and assigns are bound by the terms of the purchase
order form, including any exhibits thereto, these Purchase Order Terms and Conditions, the Specifications (as defined below) (collectively, the “Purchase Order”) and any amendments thereto. Purchaser shall be deemed to have
accepted the Purchase Order upon Purchaser’s written notice of acceptance to the Purchase Order. Seller may rescind the Purchase Order prior to Purchaser’s acceptance thereof.
2. DEFINITIONS
As per below:
A. “Goods” includes the goods, materials, chattels, equipment, machinery, manufactured articles, merchandise, fixtures, products, appliances and any other items to be supplied pursuant to the Purchase Order.
B. “Warranty” includes warranties, guarantees, representations and promises.
3. PURCHASE PRICE
The total price specified on the Purchase Order shall be the “Purchase Price.” An order for Goods by Purchaser shall be binding upon Seller only after Seller accepts the Purchase Order in writing, by fax or email and, unless Purchaser has
been granted credit facilities by Seller, Purchaser shall pay to Seller of 100% of the Purchase Price on acceptance of an order by Seller. Seller represents that the Purchase Price shall not exceed current prices charged to any other
customer of Seller for goods in the U.S. which are the same or substantially similar to, and in the same or substantially similar quantities to the Goods. The Purchase Price shall include Seller’s range of standard colors, in U.S. Dollars and
shall be subject to adjustment in accordance with increases in relevant costs of goods and materials used in any purchase.
Unless otherwise indicated on the quote, written quotations by Cochrane shall expire automatically thirty (30) days after the date appearing on the quotation unless Cochrane receives and accepts Buyer's Order within that period or
withdraws the quotation.
4. CREDIT
No Goods shall be sold to Purchaser on credit unless a credit application, in a form provided by Seller has been submitted by Purchaser to Seller and has been accepted and approved by Seller. In such event the credit application shall
become a part of the Purchase Order.
5. IDENTIFICATION/RISK OF LOSS/TITLE
Identification of the Goods shall occur as soon as the Purchase Order is received by Purchaser. Risk of loss of, and clear title to, the Goods shall pass to Purchaser as of the time that the Goods are accepted by Purchaser pursuant to
Section 6 hereof.
6. DELIVERY
Seller shall estimate to Purchaser when the Goods will be delivered Ex Works to Purchaser at the time and place specified on the Purchase Order. Seller and Purchaser shall determine which party shall be responsible for delivery, and for
collection of the Goods. A Bill of Lading shall accompany each delivery, the number of parcels in the delivery and a complete description of their contents, providing prima facie evidence of deliver of the Goods in the specified quantity
and in a satisfactory condition to Purchaser. Collect shipments will be returned at Purchaser’s expense. Notwithstanding anything to the contrary:
A. A delivery period relating to the Goods is subject to the availability to Seller of materials required for the Goods, and timely receipt by Seller of all drawings, designs or Specifications that may be required by Seller,
provided that such will be deemed to have been given to Seller for the purpose of description only and will not form an agreement of sale.
B. Despite notice time will not be of the essence of any sale, and a delivery date will be treated only as an estimate, based on the latest information available to Seller.
C. Purchaser is not entitled to withdraw or cancel any order due to a delay of delivery, nor shall such delay give rise to a claim of any nature by Purchaser against Seller.
7. INSPECTION
Purchaser shall, for a reasonable time after delivery, have the right to inspect the Goods to determine whether the Goods conform to the Specifications (as defined below). The parties hereby agree that twenty-four (24) hours from the
time of delivery is deemed to be a reasonable time for Purchaser to inspect the Goods. Purchaser shall give Seller written notice of any nonconformity in the Goods within the twenty-four (24) hour period (the “Notice Period”). If all, or any
part of, the Goods are found to be non-conforming, Purchaser shall reject such non-conforming goods within the Notice Period. If Purchase timely provides notice of non-conformity of the Goods within the Notice Period, Seller shall
promptly arrange for return of the Goods, provided that such Goods are is good condition when returned. However, if Purchaser fails to timely provide notice of non-conformity within the Notice Period the Goods shall be deemed as
having been accepted by Purchaser and payment shall become due as set forth in Section 8. Upon request, Seller may replace such non-conforming Goods with Goods which conform to the Specifications. Seller shall not under any
circumstances be liable for damages of any nature (including without limitation any direct, compensatory, indirect, consequential, punitive or special damages or loss of profit) which Purchaser may suffer as a result of delay in delivery,
defects in the Goods, or damage to the Goods.
8. PAYMENT
Unless different payment terms are agreed in writing by both parties, payment terms shall be 100% payment on placement of order, without deduction or setoff, made in cash or by check, delivered to Seller, or by direct deposit or
electronic fund transfer to Seller’s Bank immediately upon delivery and acceptance of the Goods by Purchaser (the “Payment Date”). “Seller’s Bank” is Cochrane USA, INC. Bank: BB&T. Account NO. 0005158425418. ABA Routing No.:
55003308. Any payment made after the Payment Date shall accrue interest at the legal rate of 10% per annum. In the event Seller is required to employ the services of an attorney in order to collect any or all of the Purchase Price
Purchaser agrees to pay all costs of collection including reasonable counsel fees in the amount of 15% of the principal amount due on the outstanding Purchase Price.
9. TITLE AND RISK
The parties agree that risk of loss to the Goods passes to Purchaser upon deliver or transfer of possession of the Goods to Purchaser. Ownership of the Goods remain vested in Seller, irrespective of whether the Goods have been installed,
until the Purchase Price plus interest has been paid in full. Until title has passed to Purchaser, Purchaser shall hold the goods on a bailment or fiduciary basis on behalf of Seller, and Purchaser shall keep the Goods separate from other
property so that the Goods remain readily identifiable as Seller’s property, and Purchaser shall maintain the Goods in satisfactory condition, all to the reasonable satisfaction of Seller until the Goods are returned to Seller.
Risk in the goods shall pass to the Purchaser upon delivery of the goods to the Purchaser. Ownership of the goods shall remain vested with the Seller until the Purchase Price has been paid in full.
10. WARRANTIES
As per below:
A. Seller expressly warrants that for a period of ninety (90) days from the date of delivery, the Goods shall conform to the Specifications, drawings, general conditions, plans or other descriptions upon which the Purchase
Order is based and shall be of good material and workmanship, free from defects, free and clear of all liens or encumbrances (collectively, the “Specifications”). THE EXPRESS WARRANTY SET FORTH HEREIN IS IN LIEU OF
ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. TO THE EXTENT THAT ANY
JURISDICTION DOES NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES, THE EXCLUSIONS OF WARRANTY IN THIS WARRANTY SECTION SHALL APPLY IN SUCH JURISDICTION TO THE FULLEST EXTENT
PERMITTED BY APPLICABLE LAW. MOREOVER, THE AMOUNT OF OTHER DAMAGES RECOVERABLE BY YOU FOR ALL EVENTS, ACTS, OR OMISSIONS RELATED TO OR ARISING OUT OF THE AGREEMENT SHALL NOT EXCEED
AN AMOUNT EQUAL TO THE AMOUNTS PAID OR PAYABLE HEREUNDER. Inspection, testing, acceptance or use of the Goods by Purchaser shall not affect Purchaser’s obligations under this warranty to fully pay for the
Goods at time of acceptance. Seller agrees to promptly replace or correct defects of any Goods not conforming to the foregoing warranty without expense to Purchaser, within thirty (30) days of being notified of such non-
conformity. If Seller fails to promptly correct defects in or replace non-conforming goods, Purchaser may make such corrections or effect cover at Seller’s expense.
B. Notwithstanding any provision relating to the limitation of Seller’s liability in respect to the Goods, Seller’s liability in contract, negligence, misrepresentation, restitution or otherwise arising in connection with the
Goods shall be limited to 10% of the Purchase Price, and under no circumstances shall Seller be liable to Purchaser for loss of profit, loss of business, depletion of goodwill, loss of anticipated savings, loss of contract, loss
of use or for any special direct or indirect damages, incidental damages, consequential costs, punitive damages, charges or expenses whatsoever which arise out of the purchase, placement or use of the Goods.
TERMS & CONDITIONS CONTD.
11. INTELECTUAL RIGHTS
As per below:
A. All intellectual property rights in the Goods, including patent, rights, design rights, copyrights and data, whether registered or unregistered, embodied in the Specifications or design of the Goods or in manufacturing
processes of the Goods are the property of Seller.
B. If Seller manufactures goods according to the Specifications or requirements of Purchaser then Purchaser shall indemnify and hold Seller harmless against any claims arising from the infringement of a third party’s
proprietary rights.
C. All rights in any drawings, description, specification, design or data in any medium, supplied or disclosed to Purchaser by Seller remain vested in Seller and Purchaser shall have no right to make use thereof without the
written consent of Seller.
D. Any data or information whether of a technical or commercial nature in any medium given in confidence by Seller to Purchaser shall not be divulged to any third party and may be used by Purchaser only in connection
with the Goods supplied.
E. The Cochrane ClearVu-Invisible Wall fence is subject to numerous patent, design and trademark registrations in the United States and abroad. With over 29 registrations and patents, the Cochrane ClearVu-Invisible is
subject to International Intellectual Property Rights. Details of intellectual property rights are available on request.
12. RECORDATION OF COMMUNICATIONS
Purchaser acknowledges that its communications with seller may be recorded by seller and or its representatives and purchaser consents to such recordation.
13.REMEDIES
Seller’s remedies shall be cumulative and shall include any remedies allowed by law or at equity. Without prejudice to the obligation of Purchaser to pay the Purchase Price in full and in accordance with the law of the jurisdiction wherein
the sale has taken place, Seller shall be entitled to repossess the Goods which have been delivered to Purchaser for which Purchaser has failed to make payment when due. At all times Seller maintains the right to claim payment for the
Goods notwithstanding that title in the Goods many not have passed to Purchaser. Until such time as the Purchase Price has been paid in full, Purchaser hereby consents to Seller entering any premises whether the Goods are kept or
installed in order to repossess or inspect the Goods. In particular, without limiting the forgoing right, if the Goods include fence panels which are secured to posts embedded in the ground such fence panels shall be regarded for all
purposes as movables and Purchaser hereby consents that Seller shall be entitled to enter the relevant premises in order to remove the fence panels from the posts and to claim repossession of the detached fence panels. Any such
action will not give rise to any claim of any nature by Purchaser against Seller.
14. INDEMNIFICATION
Purchaser shall, at Purchaser’s sole cost and expense, release, defend, indemnify and hold Seller and all of its respective directors, officers, employees, agents and shareholders (collectively, the “Indemnified Parties”) harmless from and
against all claims, demands, disputes, complaints, causes of action, suits, losses and damages (including actual attorneys’ fees) of any kind (collectively, the “Claims”) arising from, or relating to, the Purchase Order and the sale of the
Goods to Purchaser. The Indemnified Parties shall not be responsible to Purchaser, its agents, employees, guests, visitors, licensees or trespassers for any Claims arising or resulting from the construction or placement of any of the Goods
on Purchaser’s property by Seller. Notwithstanding the foregoing, any Claims made against the Indemnified Parties for losses, damages or injury to Purchaser or any of its agents, employees, agents, guests, visitors, licensees or
trespassers shall be limited to 10% of the Purchase Price, and under no circumstances shall the Indemnified Parties be liable to Purchaser for loss of profit, loss of business, depletion of goodwill, loss of anticipated savings, loss of
contract, loss of use or for any special direct or indirect damages, incidental damages, consequential costs, punitive damages, charges or expenses whatsoever which arise out of the purchase, placement or use of the Goods.
15. FORCE MAJEURE
Seller shall not be liable to Purchaser for a delay in performance of its obligations and responsibilities under the Purchase Order due to causes beyond its control, and without its fault or negligence, such as, but not limited to, war,
embargo, national emergency, insurrection or riot, strike, labor disputes, floods, earthquake, lightning, acts of local or national government, acts of the public enemy, fire, flood or other natural disaster, failure or delay on the part of
Seller’s suppliers of services or goods to meet delivery dates or defects or changes in Specifications relating to Goods or the use thereof, provided that Seller has taken reasonable measures to notify Purchaser in writing, of delay (but in
any event, within 72 hours of the force majeure event).
16. WAIVER
No term or provision of the Purchase Order may be waived in any manner other than an instrument in writing signed by the party against whom the enforcement of the waiver is sought. Any waiver of any breach by Seller shall not
constitute Seller’s waiver of any other breach of the same or any other provision. Acceptance of Goods or payments therefore shall waive any breach by Seller.
17. CANCELLATION
Seller reserves the right to cancel the entire Purchase Order, or any portion thereof, if Purchaser fails to make any payment when due to Seller according to the terms of the Purchase Order.
18. ASSIGNMENT
Purchaser shall not assign any right or interest in the Purchase Order without the written consent of Seller. Any such assignment is void. Seller may assign to any third party any of its rights in any contract relating to the supply of the
Goods to Purchaser.
19. SUPPLY AND INSTALLATION
Where applicable, prior to delivery of the Goods to Purchaser’s premises, Purchaser shall create and demarcate a clear, level and marked fence line and ensure that the fence line remains free and unencumbered prior to and during the
installation of the Goods by Seller or its representatives. In the event of Purchaser’s failure to properly create and demarcate a fence line, Purchaser shall be liable for and shall pay to Seller, on demand, Seller’ surcharge for areas of the
fence line which contain hard rock or are not properly marked. Purchaser shall provide Seller with a secure and safe storage area for Seller’s equipment and materials throughout the period of installation of the Goods and shall ensure
that Seller’s standard health and safety requirements are met and complied with prior to installation or in the alternative specify Purchaser’s health and safety requirements and pay to Seller, the cost of complying therewith.
19.1 SUPPLY AND INSTALLATION - GATES
All goods are provided without any warranties or representations, either express or implied, as to the suitability of those goods for any purpose or their quality. The Purchaser unconditionally indemnifies and hold harmless the Supplier
from any and all liability, claim or cost should the goods be modified, misused, reverse engineered or the like after such supply and/or installation occurred. When the Supplier is required to manufacture or supply goods to the
Purchaser’s specification or drawings, or carries out work according to the Purchaser’s instructions, the Supplier accepts no responsibility for the efficacy, workability and safety of goods so manufactured or supplied or work so carried
out.
19.2 SUPPLY - GATES
All goods are provided without any warranties or representations, either express or implied, as to the suitability of those goods for any purpose or their quality. The Purchaser unconditionally indemnifies and hold harmless the Supplier
from any and all liability, claim, expense, cost inter alia should the goods be tampered, modified, misused, reverse engineered or the like after such supply and/or installation occurred. When the Supplier is required to manufacture or
supply goods only, the installation of such goods are to follow the Supplier’s installation methodologies and/or make use of the Supplier’s authorized installers. Should these methodologies or authorized installers not be used or
followed, the Supplier accepts no responsibility for the efficacy, workability and safety of goods so manufactured or supplied for work so carried out.
TERMS & CONDITIONS CONTD.
20. MISCELLANEOUS
As per Below:
A. The Purchase Order shall constitute the entire agreement between the parties with respect to the subject matter hereof and may not be amended except by a subsequent writing signed by both parties.
B. All illustrations, descriptions and details in Seller’s catalogues, price lists, websites and other media are indicative only of the types or nature of the Goods and do not constitute warranties, conditions or
representations.
C. Each party shall comply with all applicable federal, state and local laws in its fulfillment of the Purchase Order and any payment thereunder.
D. If any provision or part of any provision of the Purchase Order shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other
provisions or the remaining part of any effective provisions of the Purchase Order, and the Purchase Order shall be construed as if such invalid, illegal or unenforceable provision or part thereof had never been contained
herein.
E. The Purchase Order shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to principles of conflicts of laws. Supplier consents to the jurisdiction and venue of the
courts of any county in the State of Delaware or to the jurisdiction and venue of the United States District Court for the District of Delaware, if diversity of citizenship exists, in any action or judicial proceeding brought to
enforce, construe or interpret the Purchase Order.
F. All indemnification, payment, warranty, lien waiver, title and remedies provisions shall survive the termination of expiration of the Purchase Order.
Client Special Instuctions
Request / Committed Delivery Date
Assuring you of our keenest service. Thank you for approving quote:RWI/LE/NZ/40E
Kind Regards,
REID WILLIAMS
+1 202 853 3227
RWilliams@cochraneglobal.com Signed at __________________________________on __________________________________ Signature __________________________________