HomeMy WebLinkAboutItem No. 21 - Change Order No. 1 PSA STK Architecture, Inc. City Hall Facilities21)Change Order No. 1 to the Professional Services Agreement with STK Architecture,
Inc. for Architectural Services for City Hall Facility
Approve and authorize the City Manager to execute the Change Order to the Professional
Services Agreement for architecture services related to the schematic design phase, design
development phase, and construction document phase for the new City Hall Facility in an
amount not to exceed $389,480.00 with STK Architecture, Inc.
Page 1 of 3
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:October 24, 2023
Subject:Change Order No. 1 to the Professional Services Agreement with STK
Architecture, Inc. for Architectural Services for City Hall Facility
Recommendation
Approve and authorize the City Manager to execute the Change Order to the Professional
Services Agreement for architecture services related to the schematic design phase, design
development phase, and construction document phase for the new City Hall Facility in an amount
not to exceed $389,480.00 with STK Architecture, Inc.
Background
On March 8, 2022, the City entered into a design agreement with STK Architecture, Inc. to develop
and provide a conceptual design of a new City Hall and complete construction documents. The
existing City Hall needs significant repairs and upgrades for Americans with Disabilities Act (ADA)
compliance and mechanical, electrical, and security systems. There are four separate buildings
with adjoining modifications comprising City administrative offices. Previous efforts have
exhausted expansion possibilities as current office spaces are insufficient. Several significant
considerations paramount to optimal space utilization, catalyst for redevelopment, and business
incubator for Main Street have driven the design concept to unparalleled limits.
At every opportunity, the architectural conceptual design capitalizes on existing City-owned
properties fronting Main Street and building elevations consistent with the Downtown Elsinore
Specific Plan that calls for an eclectic blend of both historic buildings and modern designs that
reflect efficiency, innovation, and uniqueness with emerging views of the lake. With a focused
attainment of economic improvement on Main Street, opportunities rarely evolve for Cities to
capitalize on such an endeavor. Below is a list of only a few features that will quickly gain and
sustain public tributes.
CO No.1 STK Architectural Services
Page 2 of 3
7
9
2
4-Story Facility Approximately 40,000 Square Feet
Sufficient Administrative Space Brick Exterior Finishes
Connection with Undergrounding Utilities Floor to Ceiling Glazing
Council Chambers Security Elements with Metal Detection
Expansive Lobby/Counter ADA Accessibility Throughout
Interiors that Open to Large Outdoor Areas Large Multipurpose Spaces
Connection to Existing City Hall Future Retail Spaces
All these amenities and more will provide, most importantly, the space needed to administer city
operations effectively. The opportunities are great, as every effort is centered on maximizing the
positive impact on Main Street business, creating a civic and entertainment destination to expand
local economic outcomes.
Discussion
This change order contains the engineering design documentation for all construction
requirements with the addition of preserving the parking area to the rear of City Hall and
undergrounding the utilities. The area behind City Hall will now easily accommodate the water,
sewer, gas, and underground electrical and data communication utilities.
Parking and service vehicle access have been a significant consideration for the newly designed
City Hall. With the recent purchase of the property located at 114 South Main Street, parking
behind City Hall will remain undisturbed and will provide needed area access for first responders
and service vehicles. Also, the new City Hall will be constructed to join the old City Hall between
the two buildings without a third-party property owner. The outcome will allow the old City Hall to
adjoin the newly constructed City Hall. This is a key element for the construction of the new City
Hall and one that has been highly pursued by staff.
In conclusion, the existing City Hall is being prepared for separation from the adjoining building,
where code enforcement office space is located. These preparations included enclosing from the
inside the opening between the current City Hall at 130 South Main Street and 114 South Main
Street. Following this construction, demolition can begin to clear the construction site location for
the new City Hall building.
Environmental Consideration
Approval of Change Order No. 1 to the Professional Services Agreement for Architectural
Services for the City Hall Facility is in furtherance of implementing the City Hall project approved
by the City Council on May 10, 2022. Additionally, there is no substantial change to the project,
no new circumstances under which the project will be developed, nor new info analysis.
Accordingly, no further environmental review is required.
Fiscal Impact
Funding costs are included in the Fiscal Year 23/24 – 27/28 Capital Improvement Plan (CIP)
budget, CIP Project #Z20006.
CO No.1 STK Architectural Services
Page 3 of 3
7
9
2
Attachments
Attachment 1 - Change Order No. 1
Attachment 2 - STK Proposal Dated August 30, 2023
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674-3124
PROJECT CHANGE ORDER CHANGE ORDER #1
DATE:October 24, 2023
THIS CHANGE ORDER IS APPLICABLE TO:
CITY PROJECT ##Z20006 CONTRACT AWARDED TO:
PROJECT TITLE:City Corporate Facility STK Architecture LLC
DATE AWARDED:March 8, 2022
Authorized by:Jason Simpson TOTAL AMOUNT OF CONTRACT
City Manager PRIOR TO THIS CHANGE ORDER
$964,712.00
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
QUANTITIES INCREASED
ITEM QUANTITY UNIT UNIT PRICE EXTENSION
See Attached Proposal Dated 8/30/2023 Lump Sum 1.00 $389,480.00 $389,480.00
QUANTITIES DECREASED
ITEM QUANTITY UNIT PRICE EXTENSION
None
TOTAL $389,480.00
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
SUM OF $389,480.00
Change Order No.1
Review by:Initials Date Approved by:Date
Assistant City Manager
Contractor
City Manager:
August 30, 2023
Jason Simpson, City Manager
City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
RE: A/E PROPOSAL FOR SERVICES (PLAN REVISIONS)
COMMERCIAL BUILDING (CORNER OF MAIN AND GRAHAM)
LAKE ELSINORE, CA
Dear Mr. Simpson:
STK Architecture, Inc. is pleased to submit our Proposal for Services on the above-referenced
project.
1.0 Scope of Project
1.1 The City of Lake Elsinore has recently purchased the property to the south and now
wants STK Architecture to increase the building square footage from 35,000 S.F. to
approximately 44,250 S.F. (see attached drawings). Also, move the building’s East
exterior wall Westerly so the building does not enter/cross into the existing alley.
Provide coordination with Civil, MPE and Title 24 Consultants. Lastly, provide an
assembly/covered roof for approximately +400 people.
1.2 Consultants provided with this scope to include Structural Engineering. (The MPE
Engineering and Civil Engineering is by Owner.)
1.3 STK’s Construction Administration services will include the following:
A. Coordinate STK’s consultants.
B. Coordinate with City Departments and City Project Manager.
C. As-builts will be provided on disc in ACAD.
D. The construction drawings will take 2 months to complete.
1.4 Exclusions – The following items are not included in the fee:
A. Topographic map
B. Wet and dry utilities
C. CEQA/CUP application
Jason Simpson
August 30, 2023
Page 2 of 3
D. SWPPP
E. Geotechnical report, soil compaction testing, and material testing
F. FFE/appliances
G. Mechanical, Plumbing, Electrical Engineering, Interior Finishes and Interior
Elevations/Details – by Owner
H. LEED
I. Commissioning
J. Low voltage design
K. Fees and permits
L. Finish & Schedule door schedule. (STK will show only finishes and doors
required by code.)
1.5 STK will provide multiple Bid sets for a multi-prime type project.
1.6 Additional services will be billed on an hourly basis per the attached hourly rate
schedules.
2.0 Professional Service Fee
2.1 STK proposes the following:
Architecture $255,930
Structural Engineering 48,000
Plumb/Elect Engineering 23,670
Title 24 6,900
STK Coord 64,980
Reimbursables 10,000
Good Customer Discount -20,000
Total $389,480
2.2 The Fee will be invoiced monthly, based on the percentage of work completed, plus
any reimbursable expenses. For budget purposes, miscellaneous reimbursable
expenses will be approximately $10,000.
2.3 All invoices are payable upon presentation and fully due within 30 days of invoice
date. Unpaid invoices, over 30 days past invoice date, bear interest at the rate of
1.5% per month, or 18% per year.
2.4 Reimbursable expenses shall include, but not be limited to, all mailing, printing, and
photocopying. These costs will be fully itemized and shall be reimbursed in
accordance with this Proposal. Travel expenses outside of the Southern California
Region (if any) will also be reimbursable at the above rates.
Jason Simpson
August 30, 2023
Page 3 of 3
2.5 Insurance:
STK maintains general Errors and Omissions Professional Liability Insurance in the
amount of $2,000,000 per occurrence, with an annual aggregate limit of $2,000,000.
If you have any questions regarding this Proposal, or wish to discuss specifics in detail, please
do not hesitate to call me.
Sincerely,
`
G.V. Salts
Architect, NCARB
C-22977
Attachments:
Miyamoto Proposal
Design West Proposal
ADE Proposal
STK Hourly Billing Rates
T1.2 Exiting Plans
STK ARCHITECTURE, INC.
HOURLY AND REIMBURSABLE RATES
February 2022
Principal ............................................. $237/Hr
Associate .............................................. 171/Hr
Project Manager ................................... 149/Hr
Senior Draftsperson ............................. 105/Hr
Junior Draftsperson ................................ 88/Hr
Administration ........................................ 66/Hr
Consultants .................................. Cost x 1.15
Reimbursables ............................ Cost x 1.00
Reimb. Agency Fees .................... Cost x 1.05