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Home My WebLink AboutItem No. 17 - Acquisition of City Fleet Vehicles17)Acquisition of City Fleet Vehicles 1.Approve and authorize the City Manager to execute a Purchase Order with Aaron Chevrolet in an amount not to exceed $214,399.57 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $21,439.00 for uncertainties and adjustments; and 2.Approve and authorize the City Manager to execute a Purchase Order with Diamond Chevrolet in an amount not to exceed $153,105.18 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $15,310.00 for uncertainties and adjustments. REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Jason Simpson, City Manager Prepared by:Rick De Santiago, Public Works Manager Date:October 24, 2023 Subject:Acquisition of City Fleet Vehicles Recommendation 1. Approve and authorize the City Manager to execute a Purchase Order with Aaron Chevrolet in an amount not to exceed $214,399.57 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $21,439.00 for uncertainties and adjustments; and 2.Approve and authorize the City Manager to execute a Purchase Order with Diamond Chevrolet in an amount not to exceed $153,105.18 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $15,310.00 for uncertainties and adjustments. Background The City of Lake Elsinore has historically purchased and owned all fleet vehicles and equipment. The City maintains a fleet of vehicles and equipment for use by various City departments, which include light, medium, and heavy-duty vehicles. The City owns 67 light and medium-duty vehicles; on average, these vehicles are ten years old. The City also reviews its vehicle replacement needs typically twice yearly, once during budget preparation and again as the mid-year budget approaches. During the mid-year budget review, staff also consider whether there are opportunities to re-task vehicles to utilize their best value. Discussion Staff is requesting authorization and the City Council's approval of the purchase of the following vehicles: On approval of the FY23-24 budget, staff researched the purchase of these vehicles from local dealerships and government vehicle purchase contracts. Staff contacted three local dealerships for quotes and received the following: City Fleet Vehicles Purchase 7 4 6 Aaron Chevrolet - 2024 2500 Silverado Reg Cab 4x4 Company Name Quantity Price Per Vehicle Total Price Aaron Chevrolet 1 $65,477.66 $65,477.66 Lake Elsinore Chrysler Dodge Ram 1 $84,915.40 $84,915.40 Diamond Chevrolet 1 Unable to provide pricing Unable to provide pricing Aaron Chevrolet - 2023 Chevrolet Silverado 3500 4x4 Company Name Quantity Price Per Vehicle Total Price Aaron Chevrolet 1 $74,526.75 $74,526.75 Lake Elsinore Chrysler Dodge Ram 1 $82,008.96 $82,008.96 Diamond Chevrolet 1 Unable to provide pricing Unable to provide pricing Aaron Chevrolet - 2024 3500 Silverado Reg Cab 4x4 Company Name Quantity Price Per Vehicle Total Price Aaron Chevrolet 1 $74,395.16 $74,395.16 Lake Elsinore Chrysler Dodge Ram 1 $86,112.74 $86,112.74 Diamond Chevrolet 1 Unable to provide pricing Unable to provide pricing Diamond Chevrolet - 2023 Chevrolet Silverado 1500 Custom 4x4 Crew Cab Company Name Quantity Price Per Vehicle Total Price Diamond Chevrolet 3 $51,035.06 $153,105.18 Aaron Chevrolet 3 $55,745.63 $167,236.89 Lake Elsinore Chrysler Dodge Ram 3 $59,384.16 $178,152.48 Fiscal Impact Funds are available in the Internal Service Fund for FY 2023-2024 City Fleet Vehicles Purchase 7 4 6 Attachments Attachment 1 – One (1) 2024 2500 Silverado Reg Cab 4x4 Quote Attachment 2 – One (1) 2023 Chevrolet Silverado 3500 4x4 Quote Attachment 3 – One (1) 2024 3500 Silverado Reg Cab 4x4 Quote Attachment 4 – Three (3) 2023 Chevrolet Silverado 1500 4x4 Crew Cab Quote A PREPARED FOR: OUT THE DOOR PRICE $65,477.66 REBATES/INCENTIVES ARE SUBJECT TO CHANGE WTHOUT NOTICE VEHICLES ARE ELIGIBLE FOR ALL INCENTIVES AT TIME OF CONTRACT PREPARATION THIS QUOTE IS ON APPROVED CREDIT. THANK YOU FOR THIS BUSINESS OPPORTUNITY @o,FiNere AARON CHEVROLET LlrE f LtrtrJf,f QUOTE 2024 25OO SILVERADO REG CAB 4X4 AUGUST 7TH2023 PREPARED BY: ANDREW PAYNE MOBILE: 951.691694E APAYN E@AA RONCHEVY.COM VEHICLE:202 SILVERADO REG CAB UPFIT w/ SERVTCE BODY LADDER RACK, BACKUP CAiIERA, TOW PACKAGE COLOR: WHITE DESCRIPTION MSRP SERVICE BODY TAXES(8.75%) REGTSTRATTON(EXEMPT), TITLE, DOC FEE AUOUNT $4E,095.00 $11,999.00 s5,265.66 $118.00 r--J -''-'- t,F r-HFa/t?trl F-T AARON CHEVROLET 31201 AUTO CENTER DRIVE LAKE ELSINORE, CA 92530 PREPARED FOR: BUSIN ETITE ES5 QUOTE RUGBY DUMP JULY 21ST 2023 PREPARED BY: ANDREW PAYNE MOBILE: 951-6916948 APAYN E@AARONCHEVY.CO M VEHIGLE: 2023 CHEVROLET SILVERADO 3500 4x4 GAS REG CAB UPFITWTH llFT RUGBY DUMP VtN: 1 GC4YMETSRFI 74535 COLOR: WHITE OUT THE DOOR PRICE $74,526.75 REBATES/INCENTIVES ARE SUBJECT TO CHANGE WITHOUT NOTICE VEHICLES ARE ELIGIBLE FOR ALL INCENTIVES AT TIME OF CONTRACT PREPARATION THIS QUOTE IS ON APPROVED CREDIT. ALL VEHICLES SUBJECT TO PRIOR SALE THANK YOU FOR THIS BUSINESS OPPORTUNITY DESCRIPTION SELLING PRICE TAX(8.75%) REGTSTRATTON(EXEMPT),TIrLE, DOC FEE AMOUNT $68,415.00 $5,993.75 $118.00 A PREPARED FOR: OUT THE DOOR PRICE $74,395.16 REBATES/INCENTIVES ARE SUBJECT TO CHANGE WITHOUT NOTICE VEHICLES ARE ELIGIBLE FOR ALL INCENTIVES AT TIME OF CONTRACT PREPARATION THIS QUOTE IS ON APPROVED CREDIT. THANK YOU FOR THIS BUSINESS OPPORTUNITY AARON CHEVROLET !tdE ILitLOE=QT,'OTH 2024 35OO SILVERADCI Kmffi ffiew wK& AUGUST 7TH2023 PREPARED BY: ANDREW PAYNE MOBILE: 951S91-6948 APAYNE@AARONCH EVY.CO M VEHICLE: 2024 SILVERADO REG CAB UPFIT W' LANDSCAPE DUMP BACKUP CAMERA, TOW PACKAGE COLOR: WHITE DESCRIPTION iISRP SERVICE BODY TAXES(8.75%) REGTSTRATION(EXEMPT), TITLE, DOC FEE AMOUNT $49,295.00 $18,999.00 $5,983.16 $118.00 vDIAMOND DrivcADiomond.com 7/25/2023 Salesperson: DonaldYarnall Manager: Aman lahlr Customer lD #:12625 FOR INTERNAL USE ONLY B.ustNESs cffY oF LAxE Ers,NoRENAIAE CONTACT ,30 SOUIH MA'A' ST LAKE ELS"VORE, CA 92530 R'YERS'DE Work Phone E-Mail rbe.lnernxe+rst|oneonc cettPhone!!!5O !!!;!!!7- VEHICLE Stock I . 8311177 VIN : 3GCPDaEKSPG3I 11 77 Color:SUMMlf WHITE2023 Chevrolet Silverado 1500 Custom qx{ Crew Cab 5.75 ft. box 11 Martel Value Selling Price Discount Rebate Adjusted Pice Ooe Fee Tax Non lax Fees Cash Oeposit Balance Phonr Aman Rosie 'reddy. tilton 2'k 2: t 257 217i 2171 5:Eq.I I 49,970.00 1,000.00 85.00 4,292.31 437.75 51,03s.O6