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REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Remon Habib, City Engineer
Date: June 27, 2023
Subject: Professional Services Agreements for Engineering Plan Check Services
Recommendation
Approve and authorize the City Manager to execute the Agreements in an amount not to exceed
$200,000 per agreement with Engineering Resources of Southern California, Charles Abbott
Associates, Willdan Engineering, and Michael Baker International to provide engineering plan
checking services in such final form as approved by the City Attorney.
Background
The Engineering Department of the City of Lake Elsinore, as a part of the development process,
requires review of private development projects for compliance with Conditions of Approval, City
Ordinances, City Standards, Clean Water Compliance, and the Subdivision Map Act. Because
the need for these services is dependent on the activity level of development, the City uses
contract engineering firms that have the flexibility to provide staff to accommodate the fluctuation
in workload.
Discussion
The City posted a Request for Qualifications (RFQ) to provide plan check engineering services
as a part of the City's development approval process. The RFQ was posted on the City's
PlanetBids portal, and the City received ten (10) respondents to the solicitation. After reviewing
all ten proposals, staff chose 4 candidates.
The proposals provided extensive information about the company's qualifications, personnel
availability, and experience providing plan check services. Although most firms are technically
qualified, staff was able to reduce the candidate pool from ten to four based on their approach to
serving the City's needs.
Pagel of 2 r .
Plan Check Services Agreements
Distribution of total fund is based on prior years activity. One of the selected firms is new and
three are existing. Each firm will have a contract amount of not-to-exceed per fiscal year as listed
below.
• Engineering Resources of Southern California — $200,000
• Charles Abbott Associates — $200,000
• Willdan Engineering — $200,000
• Michael Baker International — $200,000
The length of the contract will be three years, with up to two additional twelve (12) month renewal
terms subject to review by the City Manager.
Fiscal Impact
There is no direct financial impact to the General Fund as the services being provided are funded
100% through developer's plan check fees.
Attachments
Attachment 1 - Engineering Resources of Southern California
Attachment 2 - Charles Abbott Associates
Attachment 3 - Willdan Engineering
Attachment 4 - Michael Baker International
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