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Home My WebLink About11-14-2023 City Council Agenda City of Lake Elsinore City Council Meeting Agenda – Final Natasha Johnson, Mayor Steve Manos, Mayor Pro Tem Brian Tisdale, Council Member Timothy J. Sheridan, Council Member Robert E. Magee, Council Member Jason Simpson, City Manager Meeting Date: November 14, 2023 Closed Session: NONE Public Session: 7:00 PM Cultural Center 183 N. Main Street Lake Elsinore, CA 92530 The City of Lake Elsinore appreciates your attendance. Citizens’ comments, input and interests provide the City Council with valuable information regarding issues of the community. Meeting Information Meetings are held on the 2nd and 4th Tuesday of every month, and the agenda is posted 72 hours prior to each meeting outside of City Hall. The agenda and related reports are also available on the City’s website at www.Lake-Elsinore.org. Meetings are conducted in person, televised live on Spectrum Cable Station Channel 29 and Frontier Cable Channel 31, and streamed online at http://www.lake-elsinore.org/city-government/city-council/webcast-videos. If you are attending the meeting in person, please park in the parking lot across the street from the Cultural Center to assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. Public Comments – Addressing the City Council Any person wishing to address the City Council on items not included on the Agenda may do so during Public Comments for 1 minute at the beginning of the meeting or during Public Comments for 3 minutes at the end of the meeting. We respectfully ask those interested in addressing the City Council to either submit a request to speak online at http://www.lake-elsinore.org/city- government/agendas-and-minutes or complete and present a “Request to Speak” form to the City Clerk at the meeting. This Form is available on the table located inside the Council Chamber. Members of the public may also provide comments on Agenda items by noting the item on the “Request to Speak” form and will be called to address the City Council when the item is considered by the City Council during the meeting. Written Communications If you would like to submit written public comments, you may do so prior to the meeting either by entering them online at the link above or emailing them to the City Clerk at calvarez@lake- elsinore.org. Any written communications or additional documents distributed to the City Council within 72 hours of the meeting will also be made available to the public in accordance with Government Code Section 54957.5. Accessibility Accommodations In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Department at (951) 6743124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 2 Dream Extreme 2040 is the City’s FIRST long-term strategic plan to assist the City in its pursuit of achieving its vision. The plan is a living document that will be updated regularly and serve as the framework to guide all decision-making over the next 20 years by identifying key Anchors, Aspirations, and Strategies. Our Vision is the City of Lake Elsinore will be the ultimate destination where all can live, work, play, build futures, and fulfill dreams. The Anchors are the City of Lake Elsinore’s unique community assets and opportunities: The Lake, Downtown, and Action and Adventure. • The Lake: Lake Elsinore is a vital community asset. Protecting, enhancing, and celebrating the Lake is critical to Lake Elsinore’s City and community health. • Downtown: Enhancing and creating the highest quality downtown experience will serve to create a strong sense of place that will shape the City’s identity as a place where residents and visitors can live, work, and play. • Action and Adventure: Lake Elsinore’s programs, facilities, and natural environment will define the City as a destination for action and adventure for both visitors and residents. Our Aspirations are broad, long-term goals that encapsulate what we hope to achieve in Lake Elsinore’s future. The City has identified 4 key aspirations to work towards. Items on the agenda that align with Aspirations from the Dream Extreme 2040 Plan are noted by the Aspiration’s icon to highlight City Council actions that help the City pursue its goals. To read the plan and learn more about its implementation in the City, visit www.Lake-Elsinore.org/DreamExtreme2040. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 3 CLOSED SESSION - NONE CALL TO ORDER - 7:00 P.M. The Regular Meetings of the City Council and the Successor Agency will be called to order. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL PRESENTATIONS/CEREMONIALS 1) Family Court Awareness Month Present a Proclamation proclaiming the month of November 2023 as “Family Court Awareness Month” in the City of Lake Elsinore. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE (Please read & complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak.) CITY COUNCIL CONSENT CALENDAR 2) Minutes of the Regular City Council Meeting of October 24, 2023 Approve the Minutes. 3) CC Warrant Report Dated September 29, 2023 to October 05, 2023 Receive and File. 4) CC Warrant Report Dated October 06, 2023 to October 19, 2023 Receive and File. 5) Grant Application, Acceptance, and Execution of the Grant Funds from the California State Library for the Critical Library Infrastructure Project Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA. 6) Community Development Block Grant (CDBG) Allocation for Fiscal Year 2024- 2025 and Community Support Allocation for Fiscal Year 2023-2024 1. Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2024-2025; 2. Approve the submittal of the City's program to the County of Riverside; and 3. Approve the allocation of Community Support Funds for Fiscal Year 2023-2024. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 4 7) Approval of Community Development Block Grant (CDBG) Supplemental Agreement 2023-2024 Program Year Approve and authorize the Mayor to execute the Supplemental Agreement between the County of Riverside and the City of Lake Elsinore for the Use of 2023-2024 Community Development Block Grant Funds. 8) Award a Public Works Agreement to Edmonson Construction Co. for the Site Grading of the New City Hall Project (CIP Project #Z20006) Approve and authorize the City Manager to execute a public works agreement with Edmonson Construction Co. in an amount not to exceed $119,500.00 for the site grading of the new City Hall Project (CIP Project #Z20006) in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $11,950.00 for construction uncertainties and adjustments. 9) Amendment No. 1 to the Professional Services Agreement with Engineering Resources of Southern California Inc. (ERSC) for the Civil Engineering Services of the New City Hall Project (CIP Project #Z20006) Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Engineering Resources of Southern California Inc. (ERSC) in the amount of $44,032.00 for Civil Engineering Services of the new City Hall project (CIP Project #Z20006) in such final form as approved by the City Attorney. 10) Purchase Order with Tangram Interiors for Office Furniture and Equipment for the Emergency Operations Center (CIP Project #Z20036) Approve and authorize the City Manager to execute a purchase order with Tangram Interiors, a member of the Joint Purchasing Cooperative Agreement with National Joint Powers Alliance (NJPA), in the amount of $100,670.90 for office furniture and equipment for the Emergency Operations Center and authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $10,067.09 for uncertainties and adjustments. 11) Notice of Decision – Planning Commission Approval of Planning Application No. 2022-20 (PDG Lake Elsinore) for a Commercial Design Review and Conditional Use Permit to Develop a 3,887 sq. ft. In-N-Out Drive-through Restaurant and a 10,241 sq. ft. Multi-Tenant Commercial Building and associated Uniform Sign Program Located at Dexter Avenue between Crane Street and Allan Street. Receive and File the Notice of Decision for Planning Application No. 2022-20 approved by the Planning Commission on October 17, 2023. 12) Tract No. 28214, Revision to Conditions of Approval No. 67 and 69 Relating to Improvements at Lake Street and the Alberhill Ranch Road and Nichols Road Intersection Approve revisions to Conditions of Approval No. 67 and 69 to state as follows: 67. a) Lake Street ultimate half width improvements between Alberhill Ranch Road and Nichols Road shall be completed prior to the 75th Building Permit, except for part b) of this condition. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 5 b) Power poles along Lake Street that may be in conflict with ultimate roadway widening shall be relocated by the 200th Building Permit. 69. Ultimate intersection improvements at Nichols Road and Alberhill Ranch Road, including the signalization shall be completed prior to the 125th Building permit. 13) Professional Services Agreement with Helix Environmental Planning, Inc. for Environmental Documentation for the Collier Commercial Project Approve and authorize the City Manager to execute an agreement with HELIX Environmental Planning, Inc. in an amount not to exceed $53,700 to prepare California Environmental Quality Act (CEQA) compliance documents, in such final form as approved by the City Attorney. 14) Professional Services Agreement with Hit Print, Inc. Approve and authorize the City Manager to execute an agreement with Hit Print, Inc. in an amount not to exceed $75,000 ($15,000 per year) for printing and marketing for events and other needs in such final form as approved by the City Attorney and; authorize the City Manager to execute change orders not exceeding a 10% contingency of $7,500 for uncertainties and adjustments. 15) Winterfest Street Closures Approve Temporary Street Closures for the Winterfest event on December 2, 2023. 16) Little Rascals Agreement Amendment No. 1 Approve and authorize the City Manager to execute an amendment to the agreement/contract with Little Rascals Event Service, LLC in an amount not to exceed $60,000/year for three years for event services in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $6,000/ for uncertainties and adjustments. 17) Agreement with Safety-Kleen Systems, Inc. for Environmental Services Approve and authorize the City Manager to execute the Contractor Services Agreement for On-Call Services with Safety-Kleen Systems, Inc., for Environmental Services in an amount not to exceed $10,000.00 per Fiscal Year for a term of three (3) years in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $1,000.00 for unanticipated costs. 18) Agreement with M & M Refrigeration, Air Conditioning & Heating for Citywide Facilities Repairs & Services Approve and authorize the City Manager to execute the Contractor Services Agreement for On-Call Services with M & M Refrigeration, Air Conditioning & Heating for Citywide Facilities Repairs and Services in an amount not to exceed $10,000.00 per Fiscal Year for a term of three (3) years in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $1,000.00 for unanticipated costs. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 6 19) Agreement with Top Service Plumbing Co. Inc. for Citywide Plumbing Services Approve and authorize the City Manager to execute the Contractor Services Agreement for On-Call Services with Top Service Plumbing for Citywide Plumbing Services in an amount not to exceed $20,000 per Fiscal Year for a term of three (3) years in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $2,000.00 for unanticipated costs. 20) Agreement for Contractor Services with Alvarez Enterprise Services for Citywide Parks Janitorial Services Approve and authorize the City Manager to execute an Agreement for Contractor Services with Alvarez Enterprise Services in an amount not to exceed $134,166.12 per Fiscal Year for a term of three (3) years for Citywide Parks Janitorial Services in such final form approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $13,416.00 for unanticipated costs. 21) Agreement with Inland Empire Survey & Engineering, Inc. for Right-of-Way Surveying Support Services Approve and authorize the City Manager to execute the Professional Services Agreement with Inland Empire Survey and Engineering, Inc., for Right-of-Way Surveying Support Services in an amount not to exceed $20,000.00 per Fiscal Year for a term of three (3) years in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $2,000.00 for unanticipated costs. 22) Agreement with Servpro for Minor On-Call Construction and Repair Services Approve and authorize the City Manager to execute the Contractor Services Agreement with Servpro in an amount not to exceed $200,000.00 in such final form approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $20,000.00 for unanticipated costs. 23) WRCOG Agreements for Streetlight Operations & Maintenance Approve and authorize the City Manager to execute the First Amendment to the Implementation Agreement with the Western Riverside Council of Governments (WRCOG) and Appendix 4 to the WRCOG Professional Services Agreement with Yunex, LLC. SUCCESSOR AGENCY CONSENT CALENDAR 24) Minutes of the Regular Successor Agency Meeting of October 24, 2023 Approve the Minutes. 25) SA Warrant Report Dated September 29, 2023 to October 05, 2023 Receive and File. 26) SA Warrant Report Dated October 06, 2023 to October 19, 2023 Receive and File. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 7 PUBLIC HEARINGS 27) Planning Application No. 2022-03 (Mission Trail at Lemon) – A Request for Approval of Tentative Tract Map No. 38378 to Subdivide an approximately 17.21- acre Site into One (1) Lot for Condominium Purposes and Residential Design Review to Construct 191 Detached Condominium Residences within the East Lake Specific Plan 1. Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15182(c) (Residential Projects Implementing Specific Plans); 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING FINDINGS THAT PLANNING APPLICATION NO. 2022-03 (TENTATIVE TRACT MAP NO. 38378 AND RESIDENTIAL DESIGN REVIEW NO. 2022-02) IS CONSISTENT WITH THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN (MSHCP); 3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 38378 TO SUBDIVIDE AN APPROXIMATELY 17.21-ACRE SITE INTO ONE LOT AND 191 RESIDENTIAL UNITS FOR CONDOMINIUM PURPOSES LOCATED IN APNS: 370-050-019, 370-050-020, AND 370-050-032; and 4. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING RESIDENTIAL DESIGN REVIEW NO. 2022-02 PROVIDING BUILDING DESIGNS AND RELATED IMPROVEMENTS FOR 191 TWO-STORY DETACHED CONDOMINIUM RESIDENTIAL UNITS IN LOCATED APNS: 370-050-019, 370-050-020, AND 370-050-032. 28) Establishment of Community Facilities District No. 2023-2 of the City of Lake Elsinore (Coastal Mission Trails) 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS), AUTHORIZING THE LEVY OF A SPECIAL TAX THEREIN, CALLING AN ELECTION AND APPROVING AND AUTHORIZING CERTAIN ACTIONS RELATED THERETO; 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS) DETERMINING THE NECESSITY TO INCUR BONDED INDEBTEDNESS IN AN AMOUNT NOT TO EXCEED $15,000,000 WITHIN COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS) AND CALLING AN ELECTION THEREIN; 3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS) CERTIFYING ELECTION RESULTS; and 4. Introduce by title only and waive further reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING IN ITS City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 8 CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS) AUTHORIZING THE LEVY OF SPECIAL TAXES. 29) Public Hearing and Election for Annexation Proceedings for Annexation No. 14 Into Community Facilities District No. 2015-1 (safety Services) 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES), ANNEXING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES), AND CALLING ELECTIONS THEREIN; and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES) CERTIFYING THE RESULTS OF THE NOVEMBER 14, 2023 ANNEXATION AND SPECIAL TAX ELECTIONS. 30) Public Hearing and Election for Annexation Proceedings for Annexation No. 19 Into Community Facilities District No. 2015-2 (maintenance Services) for Coastal Mission Trails 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CALLING AN ELECTION TO SUBMIT TO THE QUALIFIED ELECTORS THE QUESTION OF LEVYING A SPECIAL TAX WITHIN THE AREA PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) (ANNEXATION NO. 19); 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ELECTION RESULTS FOR COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) (ANNEXATION NO. 19); and 3. Introduce by title only and waive further reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING ORDINANCE NO. 2016-1359 OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2015-2 OF THE CITY OF LAKE ELSINORE (MAINTENANCE SERVICES) AUTHORIZING THE LEVY OF SPECIAL TAXES. 31) Introduction of an Ordinance Amending Section 16.83.060 of the Lake Elsinore Municipal Code Regarding the Transportation Uniform Mitigation Fee (TUMF) Program Introduce by title only and waive further reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA AMENDING LAKE ELSINORE MUNICIPAL CODE SECTION 16.83.060 TO authorize WRCOG to CALCULATE AND COLLECT FEES UNDER THE WESTERN RIVERSIDE COUNTY TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) PROGRAM. City Council Agenda - Final November 14, 2023 City of Lake Elsinore Page 9 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak.) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS/REPORTS ON MEETINGS ATTENDED ADJOURNMENT The Lake Elsinore City Council will adjourn to the next Regular meeting of Tuesday, December 12, 2023 in the Cultural Center located at 183 N. Main Street. Closed Session will commence at 5:00 p.m. or such later time as noticed on the Agenda, and the regular Open Session business meeting will commence at 7:00 p.m. AFFIDAVIT OF POSTING I, Candice Alvarez, MMC, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the forgoing agenda was posted at City Hall at 5:00 p.m. on Thursday, November 9, 2023. _________________________ Candice Alvarez, MMC City Clerk