HomeMy WebLinkAboutItem No. 09 - Amendment No. 1 to the Professional Services Agreement with Engineering Resource9)Amendment No. 1 to the Professional Services Agreement with Engineering
Resources of Southern California Inc. (ERSC) for the Civil Engineering Services of
the New City Hall Project (CIP Project #Z20006)
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Engineering Resources of Southern California Inc. (ERSC) in the
amount of $44,032.00 for Civil Engineering Services of the new City Hall project (CIP
Project #Z20006) in such final form as approved by the City Attorney.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:November 14, 2023
Subject:Amendment No. 1 to the Professional Services Agreement with Engineering
Resources of Southern California, Inc. (ERSC) for the Civil Engineering
Services of the New City Hall Project (CIP Project #Z20006)
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional
Services Agreement with Engineering Resources of Southern California Inc. (ERSC) in the
amount of $44,032.00 for Civil Engineering Services of the new City Hall project (CIP Project
Z20006) in such final form as approved by the City Attorney.
Background
The City engaged the services of Engineering Resources of Southern California Inc. (ERSC) to
provide civil engineering design services and preparation of supporting documents for the new
City Hall project. As the final parcel comprising the project site has been acquired and architectural
drawings completed, the demolition and grading plans, water and sewer plans and the water
quality management plan require modification and completion consistent with the configuration of
the final project design. These services are needed to create an engineered building pad for the
new City Hall facility. ERSC and the City's architect, STK Architectural, will work together with the
help of Dennis Janda Surveying to establish an engineered build site complete with utility
connections.
Discussion
The services reflected in the proposed Amendment No.1 to the Professional Services Agreement
are in addition to the original civil engineering services for the project's site development. They
will include the needed civil engineering construction documentation to affect the utility connection
and modified site development. Essential tasks are included in the following:
ERSC Amendment No. 1 New City Hall Project
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Precise Grading Plans
Modification of demolition of the east half of the existing alley and addition of demolition
across the building frontage on Main Street/Graham Avenue from the face of the building
to the back of the curb.
Modification to grading design along the rear of the revised building footprint to provide
access and drainage.
Modification of grading along the alley to accommodate future construction of parking east
of the alley. The parking lot east of the alley will not be constructed with the current project.
Design of parkway improvements and curb ramps along Main Street and review and
analysis of sidewalk grades along Graham Avenue to verify compliance with accessibility
requirements. Design in these areas will provide accessibility in compliance with Chapter
11 of the California Building Code.
Water Quality Management Plan
Evaluate the most viable treatment methods usable within the limits of the project site.
Modification of the project-specific water quality management plan to delete the proposed
parking in the existing alley and add the new building footprint and the area across the
project frontage of Main Street, including, but not limited to, the project description, design
control volume and design flow calculations, BMP calculations, and redesign of the WQMP
site plan.
Utilities
Prepare and submit a revised Due Diligence meeting request form to EVMWD.
Process revised drawings for review and approval by EVMWD.
Modify sewer and water plans to accommodate a sewer connection in Main Street and
eliminate sewer and water reconstruction in the alley.
Relocate the DCDA, PIV, fire department connection, fire hydrant, and domestic water
supply to the south side of Graham Avenue.
Design piping to the connection point for the fire supply line and domestic water
connection per current Plumbing Plans.
Since the City acquired the building located on 114 South Main Street, the current site for the new
City Hall has expanded in width. As a result, STK Architecture, Inc. (STK) has modified the City
Hall plans to provide a building that encumbers the previous three parcels and the current
acquisition. The acquisition of the additional parcel allows for a reduction of the east/west
dimensions of the building such that construction will only minimally impact the existing alley and
preserve badly needed parking. Consequently, certain utility relocation and alleyway redesign
services are no longer necessary for the project.
ERSC Deliverable Services Will Include the Following Major Elements:
Modified Demolition, Grading, and Erosion Control Plans
Modified and restated Water Quality Management Plan
Modified Water and Sewer Plans
CADD files for use by SCE
ERSC Amendment No. 1 New City Hall Project
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Environmental Consideration
Approval of Amendment No. 1 for civil engineering services for the new City Hall Project (CIP
Project #Z20006) is in furtherance of implementing the City Hall project approved by the City
Council on May 10, 2022. Additionally, there is no substantial change to the project, no new
circumstances under which the project will be developed, nor new information requiring additional
analysis. Accordingly, no further environmental review is required.
Fiscal Impact
The new corporate facility project (CIP Project Z20006) is included in the Fiscal Year 23/24 –
27/28 Capital Improvement Plan (CIP) Budget
Attachments
Attachment 1 – Amendment No. 1
Attachment 2 – Proposal
Attachment 3 – Original Agreement
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AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC.
City Hall Civil Engineering Services
This Amendment No. 1 to Agreement for Professional Services is made and entered into
as of 11/14/2023, by and between the City of Lake Elsinore, a municipal corporation (“City), and
Engineering Resources of Southern California, Inc., a California Corporation (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for Professional
Services dated as of 7/12/2022, (the “Original Agreement”). Except as otherwise defined
herein, all capitalized terms used herein shall have the meanings set forth for such terms in the
Original Agreement.
B. The Original Agreement provided for Consultant to perform civil engineering
services related to the new City Hall project. Under the Original Agreement, compensation to
Consultant for such professional services would not exceed Sixty-Five Thousand Seven Hundred
dollars ($65,700).
C. The parties now desire to amend the Scope of Services and increase the
compensation to pay for such services as set forth in this Amendment No 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Original Agreement is hereby amended to add
the following:
The scope of services to be performed by Consultant shall be revised as described
in Consultant’s Proposal dated October 28, 2023 (Exhibit A-1).
2. Section 3, Compensation, of the Original Agreement is hereby amended to read in
its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the fees set forth
in Consultant's Proposal dated June 29, 2022 (Exhibit A) and Consultant’s Proposal
dated October 28, 2023 (Exhibit A-1), which are attached hereto and incorporated
herein by reference. In no event shall Consultant's total compensation for all services
performed exceed One Hundred Nine Thousand Seven Hundred Thirty-Two dollars
($109,732) without additional written authorization from the City. Notwithstanding any
provision of Consultant's Proposal to the contrary, out of pocket expenses set forth
in Exhibit A and Exhibit A-1 shall be reimbursed at cost without an inflator or
administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed
on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONSULTANT”
Engineering Resources of Southern California,
Inc. a California corporation
City Manager
Date:
Matt Brudin, P.E.
Date: __
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
Attachments: Exhibit A-1 – Original Agreement (9/21/23)
EXHIBIT A-1
ORIGINAL AGREEMENT (9/21/23)
[ATTACHED]
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REDLANDS | TEMECULA | PALM DESERT
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
16007009
October 28, 2023
Mr. Gus Papagolos, Project Manager
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
CITY OF LAKE ELSINORE CITY HALL - REQUEST FOR ADDITIONAL AUTHORIZATION NO. 4 – SITE
GRADING AND UTILITY COORDINATION
Dear Gus,
Per our recent conversations, it is our understanding the City has acquired the building located on Main
Street directly south of the three parcels that make up the current site of the new city hall building. As a
result, STK Architecture, Inc. (STK) has modified its drawings to provide a building that encumbers the
previous three parcels and the current acquisition. The acquisition of the additional parcels allows for a
reduction of the east/west dimensions of the building such that construction will only minimally impact
the existing alley on the east of the site. As a result, the following services are no longer necessary:
1. Coordination with So Cal Gas related to a gas line relocation.
2. Coordination with Elsinore Valley Municipal Water District related to the relocation of an existing
sewer and potentially the construction of the proposed waterline in the alley.
3. Redesign of the existing alley to accommodate building construction.
As discussed, we are currently investigating the relocation of the DCDA and fire department connection
and the domestic water service to a location on the south side of Graham Avenue. IF this location is
deemed acceptable by the City Fire Marshall, the proposed waterline in the alley will also be eliminated.
Based on our review of preliminary building plans provided by STK, we have determined that the deletion
and addition of information is required on the demolition and grading plans to provide for the
construction of the new city hall building. In addition, there are required modifications to the water and
sewer plans and the modification of the water quality management plan. This request also includes time
previously expended on support for the relocation of the SCE facilities in the alley east of the proposed
building.
We anticipate providing the following services.
Precise Grading Plans
1. Deletion of demolition of the east half of the existing alley and addition of demolition across the
building frontage on Main Street Graham Avenue from the face of the building to the back of the
curb.
2. Redesign along the rear of the revised building footprint to provide access and drainage.
3. Redesign of grading along the alley to accommodate future construction of parking east of the
alley. The parking lot east of the alley will not be constructed with the current project.
Page | 2 1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
4. Redesign of parkway improvements and curb ramps along Main Street and review and analysis of
sidewalk grades along Graham Avenue to verify compliance with accessibility requirements.
Design in these areas will provide accessibility in compliance with Chapter 11 of the California
Building Code.
5. Provide coordination with STK Architecture Inc. throughout the redesign process.
Water Quality Management Plan
1. Evaluation of the most viable treatment methods usable within the limits of the project site.
2. Modification of the project specific Water Quality Management Plan to delete the proposed
parking in the existing alley and add the new building footprint and the area across the project
frontage of Main Street including, but not limited to, the project description, design control
volume and design flow calculations, BMP calculations, and redesign of the WQMP site plan.
Utilities
1. Prepare and submit a revised Due Diligence meeting request form to EVMWD. Process revised
drawings for review and approval by EVMWD.
2. Modify sewer and water plans to accommodate a sewer connection in Main Street and eliminate
the sewer and water reconstruction in the alley. Relocate the DCDA, PIV, fire department
connection, and fire hydrant and domestic water supply to the south side of Graham Avenue.
3. Redesign piping to the point of connection for the fire supply line and domestic water connection
per current Plumbing Plans.
4. Coordination with and support of City staff and SCE related to the undergrounding of the existing
facilities in the alley east of the project.
5. Project management and coordination.
ERSC will provide project coordination and management throughout the redesign process.
Deliverables
• Revised Demolition, Grading, and erosion control Plans.
• Revised and restated Water Quality Management Plan.
• Revised Water and Sewer Plans.
• CADD files for use by SCE.
Fee Estimate
Fees and charges associated with the prosecution of the precise grading and erosion control plan set are
$44,032.
If you have any questions or comments regarding this proposal, please give me a call at (909) 890-1255.
Respectfully,
Matt Brudin
Signed electronically 10.28.2023
Matt Brudin, P.E.
Principal
MB/mb