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HomeMy WebLinkAboutItem No. 18 Amend No. 2 PSA The Lew Edwards GroupCity of Lake Elsinore LW811-Si no 130 South Main Street Lake Elsinore, CA 92530 www.lake - elsinore.org Ne °— IKikr- ' City Council Agenda Report File Number: ID# 19 -665 Agenda Date: 7/14/2020 Version: 1 Status: Approval Final In Control: City Council / Successor Aqency File Type: Council Consent Calendar Agenda Number: 18) Amendment No. 2 to the Professional Services Aareement with The Lew Edwards Grouo for Continued Enaaaement and Communication Services Authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with The Lew Edwards Group to provide continued engagement and communication services in an amount not to exceed $28,750 in such final form as approved by the City Attorney. City of Lake Elsinore Page 1 Printed on 71912020 CITY OF LAKE COLSMOKE DREAM E TREML TN REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Grant Yates, City Manager Prepared by: Nicole Dailey, Assistant to the City Manager Date: July 14, 2020 Subject: Amendment No. 2 to the Professional Services Agreement with The Lew Edwards Group for Continued Engagement and Communication Services Recommendation Authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with The Lew Edwards Group to provide continued engagement and communication services in an amount not to exceed $28,750 in such final form as approved by the City Attorney. Background In January 2019, the City entered into a Professional Services Agreement with The Lew Edwards Group for continued strategic consulting planning and communication services related to customer satisfaction, budget adoption, and community priorities. The Lew Edwards Group (LEG) was incorporated in 1997 and is a California leader in providing innovative Public Engagement and Fiscal Sustainability Planning communications to public agencies throughout California, including counties, school districts, community college districts, cities, and selected nonprofit and private sector clients. The firm employs professionals from disciplines such as media, community organizing, revenue enhancement, government affairs, and public relations and has conducted successful communications and outreach efforts in virtually every count in California. Discussion As the City of Lake Elsinore continues to face rapid growth, ongoing capital projects, and increased fiscal considerations, it is critical that the City regularly engages and communicates with the community. Staff is recommending the extension of the existing Professional Services Agreement with The Lew Edwards Group for engagement and communications support, as outlined in Exhibit A. Fiscal Impact The fiscal impact is for an amount not exceed $28,750, which will be paid from the fiscal year 2020/2021 Operating Budget. Exhibits A — Amendment No.2 B — Amendment No. 1 C — Original Agreement AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES This Amendment No. 2 to Agreement for Professional Services (the Amendment No. 2) is entered into as of July 31, 2020, by and between the City of Lake Elsinore, a municipal corporation ( "City ") and The Lew Edwards Group. ( "Consultant "). RECITALS A. The City and Consultant have entered into that certain Agreement for Professional Services dated January 29, 2019 (the "Original Agreement "). Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. B. The Original Agreement provided for compensation to Consultant in an amount not to exceed $29,750 for a period of six (6) months. C. Amendment No. 1 to the Original Agreement, dated July 1, 2019, extended the Original Agreement for a period of one (1) year, ending on June 30, 2020 and provided for compensation in an amount not to exceed $62,000. D. The parties now desire to extend and amend the terms of services as set forth in this Amendment No. 2. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, City and Contractor agree as follows: 1. Section 2c, Term, of the Original Agreement is hereby amended in its entirety to read as follows. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and until November 30, 2020. 2. Section 3, Compensation, of the Original Agreement is hereby amended to add the following: Compensation to be paid to Consultant for Fiscal Year 2020 -21 shall be in accordance with the fees set forth in Consultant's Proposal (Exhibit A -2) attached to Amendment No. 1 and incorporated herein by reference. In no event shall Consultant's compensation exceed Twenty -Eight Thousand Seven Hundred and Fifty Dollars ($28,750) for each Fiscal Year without additional written authorization from the City Manager. 3. Except for changes specifically set forth herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. "CITY" "CONSULTANT" Page 1 CITY OF LAKE ELSINORE, a municipal Lew Edwards Group corporation Catherine Lew, Consultant Grant Yates, City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Attachments: Exhibit A2 — Consultant's Proposal Page 2 EXHIBIT A2 CONSULTANT'S PROPOSAL [ATTACHED] EXHIBIT A2 Task Three: Provide Ballot Measure Preparation and Voting Informational Services (July 31, 2020 - November 30, 2020) • Confer with the City staff /City Attorney on measure materials. • Work with City staff on related staff reports and measure refinement. • Draft text copy updating community /public on placement of measure on the ballot. • Develop collateral informational materials about measure /new voting procedures, such as Frequently Asked questions, factual presentational materials or handouts, web /social media /digital copy. • As needed, confer with the City on Rapid Response needs. • Provide text copy City can use as content for permissible post - placement informational mailings /materials. • Provide ongoing strategic advice for the extended project period. Legal services or advice are not included within Consultant's scope of services. All services are informational only. NO partisan information will be developed by the City or on the City's behalf. SCHEDULE OF COMPENSATION RATES Five (5) monthly payments at Consultant's rate of Five Thousand Seven Hundred and Fifty Dollars ($5,750) per month due and payable on the last business day of each month, commencing July 31, 2020, and ending November 30, 2020. Professional fees do not include hard project costs such as opinion research, graphic design, printing, bulk postage, or mail house processing fees, which will be budgeted for separately by the City throughout the project.