HomeMy WebLinkAboutItem No. 10 - Authorize the Design and Installation of the Security and Data System in the Eme_2023102423271512610)Authorize the Design and Installation of the Security and Data System in the
Emergency Operations Center Building Project (CIP Project #Z20036)
1.Waive Competitive Bidding Procedures pursuant to Section 3.08.070(G) of the Lake
Elsinore Municipal Code based on the system benefits outlined in the staff report,
including the fact that the design and installation of the security and data system
services are available through the City’s previously selected provider ensuring
compatibility, efficiency and cost savings; and,
2.Award a Public Works construction agreement to AK Security Alarm LLC for the design
and installation of the security and data system Emergency Operation Center (EOC)
Building Project (CIP Project #Z20036); and
3.Approve and authorize the City Manager to execute the agreement for a not-to-exceed
amount of $170,000.00 with AK Security Alarm LLC in the form attached, and in such
final form as approved by the City Attorney; and,
4.Authorize the City Manager to execute change orders not to exceed a 10% contingency
amount of $17,000.00 for construction uncertainties and adjustments.
Page 1 of 3
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:October 24, 2023
Subject:Authorize the Design and Installation of the Security and Data System in the
Emergency Operations Center Building Project (CIP Project #Z20036)
Recommendation
1. Waive Competitive Bidding Procedures pursuant to Section 3.08.070(G) of the Lake Elsinore
Municipal Code based on the system benefits outlined in the staff report, including the fact
that the design and installation of the security and data system services are available through
the City’s previously selected provider ensuring compatibility, efficiency and cost savings; and,
2. Award a Public Works construction agreement to AK Security Alarm LLC for the design and
installation of the security and data system Emergency Operation Center (EOC) Building
Project (CIP Project #Z20036); and
3. Approve and authorize the City Manager to execute the agreement for a not-to-exceed
amount of $170,000.00 with AK Security Alarm LLC in the form attached, and in such final
form as approved by the City Attorney; and,
4. Authorize the City Manager to execute change orders not to exceed a 10% contingency
amount of $17,000.00 for construction uncertainties and adjustments.
Background
A functional EOC is the key to successful response and recovery operations in all emergency
operations. Critical to the success is a well-planned and laid out EOC with customization to
accommodate local activities. It is within this facility that local entity decision-makers work
together to support emergency activities. EOC staff supports the incident commander and gathers
and disseminates information for decision-makers, as well as to the public, and local, state, and
federal government agencies. Through this process, resources are utilized allowing operations to
be more efficient and effective. The EOC also serves as the central coordinating point for
obtaining, analyzing, reporting, and retaining disaster-related information (event logs, casualty
information, property damage, fire status, etc.) for strategic decision-making requirements.
EOC Security and Data System
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Discussion
Through the course of this year multiple projects have been completed by AK Security Alarm LLC.
Many of these projects have been urgent requirements affecting City operational efforts and
continued City-wide services. Every assigned work effort has been proposed in writing, reviewed,
and negotiated by City staff and approved for execution. This work effort has included a wide
range of City requirements and time sensitive and urgent City operational security and networking
demands representative of the work below:
•Security Camera Purchase, Installation and Maintenance
•Cabling of Communication Systems
•Control Systems and Servers
•Alarm Systems
•Software Systems
•System Maintenance and Software Modification
This agreement is needed to ensure continued security, alarm, and data communication design
and installation for the EOC building project. The sustainment of these essential requirements
and continued operational and maintenance continuity of the City’s data systems is paramount.
Utilizing AK Security Alarm LLC will ensure comprehensive City-wide systems compatibility,
connectivity, integrity and simplify system operations, and maintenance. It is for these reasons
and at the preference of the City Council that this action is the sole source purchase. By
contracting with AK Security Alarm LLC, the City ensures a cost savings and ensures that the
design and installation of the security and data system services are compatible with existing
systems. Switching to another vendor would require a significant investment that would exceed
the investment already made with the existing provider. Below is a list of many of the essential
requirements for the EOC building:
•Design and install alarm system.
•Design and install security camera system (interior and exterior).
•Design and install data systems.
•Design and install fire alarm system.
•Design and install wireless access points.
•Design and install audio and video systems.
•Program all systems to central control board.
•Test, upload, back-up all systems.
•Train end-users in all system functions.
Following the approval of this agenda item, work and execution of the attached agreement
services will be immediately provided to the City, Staff has reviewed and verified the contractor
has a valid license and a review of the contractor’s references and General and Auto Liability
Insurances and Workers’ Compensation Insurance are in place naming the City as additional
insured.
EOC Security and Data System
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Fiscal Impact
Funds are budgeted in the Fiscal Year 2023/24 Capital Improvement budget.
Attachments
Attachment 1 - AK Security Alarm Agreement
Exhibit A - Proposal
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Agreement No. __________
AGREEMENT FOR PUBLIC WORKS CONSTRUCTION
AK Security Alarm LLC
For the
Design & Installation of
Security and Data System
Emergency Operations
Center Building
CIP PROJECT NO. Z20036
This Agreement for Public Works Construction (“Agreement”) is made and entered into as
of October 24, 2023 by and between the City of Lake Elsinore, a municipal corporation (“City”) and
AK Security Alarm LLC (“Contractor”).
The City and Contractor, in consideration of the mutual promises and covenants set forth
herein, agree as follows:
1.The Project and Project Documents. Contractor agrees to construct the following
public improvements (“work”) identified as:
Design & Installation of Security and Data System, Emergency Operations Center
Building (the “Project”)
The City-approved plans for the construction of the Project, which are incorporated
herein by reference and prepared by Staff, are identified as:
Design & Installation of Security and Data System Emergency Operations Center Building
The Project Documents include this Agreement and all of the following: (1) Bidder’s
Proposal as submitted by the Contractor, Contract Documents, General Specifications,
Special Provisions, and all attachments and appendices; (2) everything referenced in
such documents, such as specifications, details, standard plans or drawings and appendices,
including all applicable State and Federal requirements; (3) all required bonds, insurance
certificates, permits, notices, and affidavits; and (4) any and all addenda or supplemental
agreements clarifying, amending or extending the work contemplated as may be required to
insure completion in an acceptable manner. All of the provisions of the above-listed
documents are made a part of this Agreement as though fully set forth herein.
2.Compensation.
a.For and in consideration of the payments and agreements to be made
and performed by City, Contractor agrees to construct the Project, including furnishing all
materials and performing all work required for the Project, and to fulfill all other obligations as
set forth in the Bidder’s Proposal, such contract price being one hundred seventy thousand
dollars and no cents ($170,000.00).
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b.City hereby promises and agrees to employ, and does hereby employ,
Contractor to provide the materials, do the work, and fulfill the obligations according to the terms
and conditions herein contained and referred to, for the prices set forth, and hereby contracts to
pay the same at the time, in the manner, and upon the conditions set forth in the Project
Documents.
c.Contractor agrees to receive and accept the prices set forth in the Bidder’s
Proposal as full compensation for furnishing all materials, performing all work, and fulfilling
all obligations hereunder. Such compensation shall cover all expenses, losses, damages, and
consequences arising out of the nature of work during its progress or prior to its acceptance
including those for well and faithfully completing the work and the whole thereof in the manner
and time specified in the Project Documents; and also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the work,
suspension or discontinuance of the work, and all other unknowns or risks of any description
connected with the work.
3.Completion of Work.
a.Contractor shall perform and complete all work within 60 working days from
the date of commencement specified in the Notice to Proceed, and shall provide, furnish and
pay for all the labor, materials, necessary tools, expendable equipment, and all taxes, utility
and transportation services required for construction of the Project.
b.All work shall be performed and completed in a good workmanlike manner
in strict accordance with the drawings, specifications and all provisions of this Agreement as
hereinabove defined and in accordance with applicable laws, codes, regulations, ordinances and
any other legal requirements governing the Project.
c.Contractor shall not be excused with respect to the failure to so comply by
any act or omission of the City, the City Engineer, a City inspector, or a representative of any of
them, unless such act or omission actually prevents the Contractor from fully complying with the
requirements of the Project Documents, and unless the Contractor protests at the time of such
alleged prevention that the act or omission is preventing the Contractor from fully complying
with the Project Documents. Such protest shall not be effective unless reduced to writing and
filed with the City within three (3) working days of the date of occurrence of the act or omission
preventing the Contractor from fully complying with the Project Documents.
d.City and Contractor recognize that time is of the essence in the
performance of this Agreement and further agree that if the work called for under the Agreement
is not completed within the time hereinabove specified, damages will be sustained by the City
and that, it is and will be impracticable or extremely difficult to ascertain and determine the
actual amount of damages the City will sustain in the event of, and by reason of, such delay. It
is, therefore, agreed that such damages shall be presumed to be in the amount of $500 per
calendar day, and that the Contractor will pay to the City, or City may retain from amounts
otherwise payable to Contractor, such amount for each calendar day by which the Contractor
fails to complete the work, including corrective items of work, under this Agreement within the
time hereinabove specified and as adjusted by any changes to the work.
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4. Changes to Work. City and Contractor agree that the City may make changes to
the work, or suspend the work, and no matter how many changes, such changes or
suspensions are within the contemplation of the Contractor and City and will not be a basis for a
compensable delay claim against the City nor be the basis for a liquidated damage claim
against the Contractor.
Any change to the work shall be by way of a written instrument (“change order”) signed
by the City and the Contractor, stating their agreement to the following:
a. The scope of the change in the work;
b. The amount of the adjustment to the contract price; and
c. The extent of the adjustment to the Schedule of Performance.
The City Engineer is authorized to sign any change order provided that sufficient
contingency funds are available in the City’s approved budget for the Project. All change in
the work authorized by the change order shall be performed under the applicable conditions
of the Project Documents. City and Contractor shall negotiate in good faith and as expeditiously
as possible the appropriate adjustments for such changes.
5. Bonds. Contractor shall provide, before commencing work, a Faithful Performance
Bond and a Labor and Material Bond, each for one-hundred percent (100%) of the contract price
in the form that complies with the Project Documents and is satisfactory to the City Attorney.
6. Non-Assignability. Neither this Agreement nor any rights, title, interest, duties or
obligations under this Agreement may be assigned, transferred, conveyed or otherwise
disposed of by Contractor without the prior written consent of City.
7. Licenses. Contractor represents and warrants to City that it holds the contractor’s
license or licenses set forth in the Project Documents, is registered with the Department of
Industrial Relations pursuant to Labor Code Section 1725.5, and holds such other licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Contractor. Contractor represents and warrants to City that Contractor shall, at its sole cost
and expense, keep in effect or obtain at all times during the term of this Agreement, any
licenses, permits, insurance and approvals which are legally required of Contractor to practice
its profession. Contractor shall maintain a City of Lake Elsinore business license.
8. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, the County and Board Supervisors, and volunteers from
and against any and all losses, liability, claims, suits, actions, damages, and causes of action
arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation
of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by
the willful misconduct or negligent acts or omissions of Contractor or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality
or character of their work. The foregoing obligation of Contractor shall not apply when (1) the
injury, loss of life, damage to property, or violation of law arises from the sole negligence or
willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions
of Contractor or its employees, subcontractor, or agents have contributed in no part to the
injury, loss of life, damage to
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property, or violation of law. It is understood that the duty of Contractor to indemnify and hold
harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement
does not relieve Contractor from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for damages
whether or not such insurance policies shall have been determined to apply. By execution of
this Agreement, Contractor acknowledges and agrees to the provisions of this Section and
that it is a material element of consideration.
9.Insurance Requirements.
a.Insurance. Contractor, at Contractor’s own cost and expense, shall procure
and maintain, for the duration of the Agreement, unless modified by the City’s Risk Manager,
the following insurance policies.
i.Workers’ Compensation Coverage. Contractor shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Contractor
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days
prior to such change. The insurer shall agree to waive all rights of subrogation against
City, its officers, agents, employees and volunteers for losses arising from work
performed by Contractor for City. In the event that Contractor is exempt from Worker’s
Compensation Insurance and Employer’s Liability Insurance for his/her employees in
accordance with the laws of the State of California, Contractor shall submit to the City a
Certificate of Exemption from Workers Compensation Insurance in a form approved by
the City Attorney.
ii.Commercial General Liability Coverage. Contractor shall maintain
commercial general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a
commercial general liability insurance form or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Required commercial general liability coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form CG
0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii.Automobile Liability Coverage. Contractor shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Contractor arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each
occurrence. Automobile liability coverage must be at least as broad as Insurance Services
Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No
endorsement may be attached limiting the coverage.
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iv.Builder’s Risk Coverage. Prior to the commencement of any
construction of the Project, Design-Builder shall obtain (or cause to be obtained) and
keep in force during the term of any construction, builder’s risk insurance insuring for all
risks of physical loss of or damage (excluding the perils of earthquake and flood).
v.Professional Liability Coverage Contractor shall maintain
professional errors and omissions liability insurance appropriate for Contractor’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Contractor’s services under this Agreement, whether such services are
provided by the Contractor or by its employees, subcontractors, or sub consultants.
The amount of this insurance shall not be less than one million dollars ($1,000,000)
on a claims-made annual aggregate basis, or a combined single limit per occurrence
basis.
b.Endorsements. Each general commercial liability and automobile liability
insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII
and shall be endorsed with the following specific language:
i.The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Contractor, including materials, parts
or equipment furnished in connection with such work or operations.
ii.This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers. Any
insurance maintained by the City, including any self-insured retention the City may have,
shall be considered excess insurance only and shall not contribute with it.
iii.This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv.The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v.Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi.The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
c.Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Contractor shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d.Certificates of Insurance. Contractor shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
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performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
10.Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Contractor: AK Security Alarm LLC
Attn: Oscar Gomez
11521 Trailrun Ct
Riverside, CA 92505
11.Entire Agreement. This Agreement constitutes the complete and exclusive
statement of agreement between the City and Contractor. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
12.Amendments. This Agreement may be modified or amended only by a written
document executed by both Contractor and City and approved as to form by the City Attorney.
13.Assignment and Subcontracting. Contractor shall be fully responsible to City for
all acts or omissions of any subcontractors. Assignments of any or all rights, duties for obligations
of the Contractor under this Agreement will be permitted only with the express consent of
the City. Nothing in this Agreement shall create any contractual relationship between City and
any subcontractor nor shall it create any obligation on the part of the City to pay or to see to
the payment of any monies due to any such subcontractor other than as otherwise is required
by law.
14.Waiver. Waiver of a breach or default under this Agreement shall not constitute
a continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
15.Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
16.Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
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17. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
18. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties
shall mutually agree upon the mediator and share the costs of mediation equally. If the parties
are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor
in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter
the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
19. Authority to Enter Agreement and Administration. Contractor has all requisite
power and authority to conduct its business and to execute, deliver, and perform the
Agreement. Each party warrants that the individuals who have signed this Agreement have the
legal power, right, and authority to make this Agreement and to bind each respective party. The
City Manager is authorized to enter into an amendment or otherwise take action on behalf of the
City to make the following modifications to the Agreement: (a) a name change; (b) grant
extensions of time; (c) non-monetary changes in the scope of services; and/or (d) suspend or
terminate the Agreement. The City Engineer shall act as the Project administrator on behalf of
the City.
20. Prohibited Interests. Contractor maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, City shall have the right to rescind this Agreement without
liability. For the term of this Agreement, no member, officer or employee of City, during the term
of his or her service with City, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
21. Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
22. Prevailing Wages.
a. Contractor and all subcontractors shall adhere to the general prevailing
rate of per diem wages as determined and as published by the State Director of the Department
of Industrial Relations pursuant to Labor Code Sections 1770, 1773, and 1773.2. Copies of
these rates and the latest revisions thereto are on file in the office of the City Clerk of the City of
Lake Elsinore and are available for review upon request.
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b. Contractor's attention is directed to the provisions of Labor Code Sections
1774, 1775, 1776, 1777.5 and 1777.6. Contractor shall comply with the provisions of these
Sections. The statutory provisions for penalties for failure to comply with the State's wage and
the hours laws will be enforced.
c. Labor Code Sections 1774 and 1775 require the Contractor and all
subcontractors to pay not less than the prevailing wage rates to all workmen employed in the
execution of the contract and specify forfeitures and penalties for failure to do so. The minimum
wages to be paid are those determined by the State Director of the Department of Industrial
Relations. Labor Code Section 1776 requires the Contractor and all subcontractors to keep
accurate payroll records, specifies the contents thereof, their inspection and duplication
procedures and certain notices required of the Contractor pertaining to their location. The
statutory penalties for failure to pay prevailing wages will be enforced. If the Project has been
awarded to Contractor on or after April 1, 2015, Contractor and its subcontractors must furnish
electronic certified payroll records to the Labor Commissioner. Beginning January 1, 2016,
Contractor and its subcontractors must furnish electronic certified payroll records to the Labor
Commissioner without regard to when the Project was awarded to Contractor.
d. Labor Code Section 1777.5 requires Contractor or subcontractor
employing tradesmen in any apprenticeable occupation to apply to the Joint Apprenticeship
Committee nearest the site of the public works project, which administers the apprenticeship
program in that trade for a certificate of approval. The certificate will also fix the ratio of
apprentices to journeymen to be used in the performance of the Agreement. The Contractor is
required to make contributions to funds established for the administration of apprenticeship
programs if the Contractor employs registered apprentices or journeymen in any apprenticeable
trade and if other contractors on the public works site are making such contributions.
Information relative to apprenticeship standards, contributions, wage schedules and other
requirements may be obtained from the State Director of Industrial Relations or from the Division
of Apprenticeship Standards. Labor Code Section 1777.6 provides that it shall be unlawful
to refuse to accept otherwise qualified employees as registered apprentices solely on the
grounds of race, religious creed, color, national origin, ancestry, sex, or age.
e. Eight hours labor constitutes a legal day's work, as set forth in Labor
Code Section 1810.
23. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date
first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONTRACTOR”
AK Security Alarm LLC
City Manager
ATTEST:
By: Oscar Gomez
Its: Owner
City Clerk
APPROVED AS TO FORM:
By: Click or tap here to enter text.
Its: Click or tap here to enter text.
City Attorney
Director of Administrative Services
EXHIBIT A
CONTRACTOR’S PROPOSAL
[ATTACHED]
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
AK Security Alarm
Estimate
For:Gus Papagolos
gpapagolos@verizon.net
Job Site:
EOC LABOR
521 N Langstaff St
Lake Elsinore, CA 92530
(951) 764-2417
Estimate No:918
Date:10/03/2023
Ship To:Job Site:
521 N Langstaff St
Lake Elsinore, CA 92530
Tracking No
Ship Via
FOB
Code Description Quantity Rate s Amount
A rough breakdown of the $170,000.00 budget allocation for each phase of the
project based on the items listed.
1. Programming 4X4 Video Wall, Data Center and A/V Throw-out
new building:
This phase includes programming the 4X4 video wall and
setting up audio-visual
equipment in the data center
1 $22,000.00 0%$22,000.00
2. QSC Control:
This allocation covers the cost of QSC control systems for
audio and video control.
1 $53,000.00 0%$53,000.00
3. Fire System Installation:
This phase includes the installation of fire alarms, smoke
detectors, sprinkler systems, and
related equipment.
1 $20,000.00 0%$20,000.00
ESTIMATE
11521 Trailrun Ct
Riverside, CA, 92505
oscar@aksecurityalarm.org
aksecurityalarm.net
(951) 482-9526
ACO 7848
LIC# 1005318
FIRE ALARM SYSTEMS
1 / 4
Code Description Quantity Rate s Amount
4. Alarm System Installation:
This allocation covers the installation of the alarm system for
security purposes.
1 $15,000.00 0%$15,000.00
5. Access Control Installation:
This phase involves the installation of access control systems
for secure entry points.
1 $10,000.00 0%$10,000.00
6. Access Points Installation:
This covers the installation of network access points for
wireless connectivity throughout
the building.
1 $7,000.00 0%$7,000.00
7. Executive Conference Room Installation:
This phase includes the setup and installation of audio-visual
equipment in the executive
conference room.
1 $10,000.00 0%$10,000.00
8. War Room Installation:
This allocation covers the setup and installation of technology
in the war room.
1 $5,000.00 0%$5,000.00
9. Data Port and Termination:
This involves the installation of data ports and the termination
of network cabling
throughout the building.
1 $8,000.00 0%$8,000.00
10. Pull Boxes Termination:
This phase covers the termination of pull boxes for cable
management.
1 $3,000.00 0%$3,000.00
11. Radio Set-Up:
This includes the setup of radio communication systems
within the building.
1 $5,000.00 0%$5,000.00
12. Fiber Bridge Install & Set Up:
This phase involves the installation and setup of fiber optic
bridges for high-speed data
transmission
1 $7,000.00 0%$7,000.00
13. Building Light Control:
This allocation covers the integration of a building-wide
lighting control system.
1 $5,000.00 0%$5,000.00
Labor Subtotal $170,000.00
AK Security Alarm - Estimate 918 - 10/03/2023
2 / 4
Subtotal $170,000.00
s 0%$0.00
Shipping $0.00
Total $170,000.00
Total $170,000.00
Notes
Scope of Work: City of Lake Elsinore EOC New Building
Project Overview:
The City of Lake Elsinore is undertaking the construction of a new Emergency Operations Center (EOC) building located at 521 N Langstaff St,
Lake Elsinore, CA 92530. This scope of work document outlines the requirements for the installation and integration of various systems and
infrastructure within the new building, including AV video wall, alarm system, fire system, wireless access points (APs), access control, data
infrastructure, and the server room.
1. AV Video Wall Installation:
Provide and install a state-of-the-art audio-visual (AV) video wall system.
Configure the video wall for seamless display of emergency information, data feeds, and
video feeds.
Ensure compatibility with various input sources and video formats.
Provide training for City staff on the operation and maintenance of the AV video
& audio throughout.
2. Alarm System Installation:
Design, install, and configure a comprehensive alarm system to ensure the security of
the EOC building.
Include intrusion detection, motion sensors, and door/window sensors.
Integrate the alarm system with the central monitoring station for immediate response.
3. Fire System Installation:
Install a fire detection and suppression system that complies with local fire safety
codes and regulations.
Include smoke detectors, fire alarms, fire extinguishers, and emergency exit signage.
Ensure regular maintenance and testing of the fire system.
4. Wireless Access Points (APs):
Plan and install wireless access points throughout the building to provide reliable Wi-Fi
coverage.
Ensure sufficient coverage for staff and emergency personnel.
Implement security measures to protect the wireless network from unauthorized access.
5. Access Control System:
Install an access control system to manage entry and exit points within the EOC building.
Include card readers, keypads, and biometric access where required.
Configure access levels for different personnel and provide audit trail capabilities.
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6. Data Infrastructure:
Design and install a robust data infrastructure, including structured cabling and
networking equipment.
Ensure high-speed internet connectivity and data transfer capabilities.
Establish redundancy and backup systems for data resilience.
7. Server Room Setup:
Design and build a secure and climate-controlled server room within the EOC building.
Install server racks, cooling systems, and fire suppression equipment.
Implement physical and environmental security measures to protect critical
infrastructure.
8. Compliance and Testing:
Ensure that all systems installed comply with relevant local, state, and federal
regulations and codes.
Conduct thorough testing and commissioning of all systems to verify their functionality
and reliability.
Provide documentation and training to City personnel for system operation and
maintenance.
9. Project Timeline:
Establish a project timeline with milestones and completion dates for each system
installation and integration phase.
Regularly update the City on progress and any potential delays.
10. Project Management:
Appoint a dedicated project manager responsible for overseeing the entire scope of work
and coordinating with subcontractors and relevant authorities.
Maintain open communication channels with the City and provide regular updates on the
project's status.
This scope of work outlines the key components necessary for the successful completion of the City of Lake Elsinore EOC New Building project.
It is imperative that all systems and infrastructure are installed, integrated, and tested to ensure the functionality and security of the
Emergency Operations Center. Any changes or deviations from this scope must be documented and approved by the City before
implementation.
AK Security Alarm Client's signature
AK Security Alarm - Estimate 918 - 10/03/2023
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From:Patricia Rascon
To:Rick De Santiago
Cc:Jason Simpson; Candice Alvarez
Subject:[External]October 24, 2023, City Council Agenda Item No. 10 Design & Installation of the Security & Data
Systems (CIP Z200236)
Date:Tuesday, October 24, 2023 1:22:31 PM
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Importance:High
Message from external sender. Use Caution.
Good afternoon, Public Works Director De Santiago,
CIFAC is a construction industry-supported organization dedicated to public contract code
compliance and education. We do not represent specific contractors but rather advocate on behalf
of the construction industry to ensure compliance with the Public Contract Code, fair bidding
opportunities, and proper awarding of public contracts.
While reviewing the scope of work submitted by the C-10 contractor, AK Security Alarm, LLC, we
found two issues of concern:
1. Page two of the Proposal (bullet point five) references the “Design and install fire alarm system.”
We understand that Contractor State Law regulations state that a C-16 Fire Protection
Contractor must install this system.
2. AK Security Alarm LLC has a Worker’s Compensation Insurance exemption filed with the CSLB. AK
Alarm LLC would need proof of Worker’s Compensation Insurance to fulfill that portion of the
City’s Agreement for Public Works Construction item 9. a.i. Furthermore, the staff report states,
“Staff has reviewed and verified the contractor has a valid license and a review of the contractor’s
references and General and Auto Liability Insurances and Workers’ Compensation Insurance are in
place naming the City as additional insured.”
We are currently working with the CSLB to confirm the licensing requirements for the project. Until
such time, we strongly recommend that the City pull the agenda item to ensure a competitive
bidding and awarding process that aligns with state laws.
Thank you in advance for your cooperation.
Regards,
Patricia (Patti) Rascon
Southern Regional Compliance Manager
213-418-4264 | 707-439-3810
prascon@cifac.org www.cifac.org
P.O. Box 2102 Beaumont, CA 92223