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Home My WebLink About10-24-2023 Council Agenda City of Lake Elsinore City Council Meeting Agenda – Final Natasha Johnson, Mayor Steve Manos, Mayor Pro Tem Brian Tisdale, Council Member Timothy J. Sheridan, Council Member Robert E. Magee, Council Member Jason Simpson, City Manager Meeting Date: October 24, 2023 Closed Session: 6:00 PM Public Session: 7:00 PM Cultural Center 183 N. Main Street Lake Elsinore, CA 92530 The City of Lake Elsinore appreciates your attendance. Citizens’ comments, input and interests provide the City Council with valuable information regarding issues of the community. Meeting Information Meetings are held on the 2nd and 4th Tuesday of every month, and the agenda is posted 72 hours prior to each meeting outside of City Hall. The agenda and related reports are also available on the City’s website at www.Lake-Elsinore.org. Meetings are conducted in person, televised live on Spectrum Cable Station Channel 29 and Frontier Cable Channel 31, and streamed online at http://www.lake-elsinore.org/city-government/city-council/webcast-videos. If you are attending the meeting in person, please park in the parking lot across the street from the Cultural Center to assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. Public Comments – Addressing the City Council Any person wishing to address the City Council on items not included on the Agenda may do so during Public Comments for 1 minute at the beginning of the meeting or during Public Comments for 3 minutes at the end of the meeting. We respectfully ask those interested in addressing the City Council to either submit a request to speak online at http://www.lake-elsinore.org/city- government/agendas-and-minutes or complete and present a “Request to Speak” form to the City Clerk at the meeting. This form is available on the table located inside the Council Chamber. Members of the public may also provide comments on Agenda items by noting the item on the “Request to Speak” form and will be called to address the City Council when the item is considered by the City Council during the meeting. Written Communications If you would like to submit written public comments, you may do so prior to the meeting either by entering them online at the link above or emailing them to the City Clerk at calvarez@lake- elsinore.org. Any written communications or additional documents distributed to the City Council within 72 hours of the meeting will also be made available to the public in accordance with Government Code Section 54957.5. Accessibility Accommodations In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Department at (951) 6743124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 2 Dream Extreme 2040 is the City’s FIRST long-term strategic plan to assist the City in its pursuit of achieving its vision. The plan is a living document that will be updated regularly and serve as the framework to guide all decision-making over the next 20 years by identifying key Anchors, Aspirations, and Strategies. Our Vision is the City of Lake Elsinore will be the ultimate destination where all can live, work, play, build futures, and fulfill dreams. The Anchors are the City of Lake Elsinore’s unique community assets and opportunities: The Lake, Downtown, and Action and Adventure. • The Lake: Lake Elsinore is a vital community asset. Protecting, enhancing, and celebrating the Lake is critical to Lake Elsinore’s City and community health. • Downtown: Enhancing and creating the highest quality downtown experience will serve to create a strong sense of place that will shape the City’s identity as a place where residents and visitors can live, work, and play. • Action and Adventure: Lake Elsinore’s programs, facilities, and natural environment will define the City as a destination for action and adventure for both visitors and residents. Our Aspirations are broad, long-term goals that encapsulate what we hope to achieve in Lake Elsinore’s future. The City has identified 4 key aspirations to work towards. Items on the agenda that align with Aspirations from the Dream Extreme 2040 Plan are noted by the Aspiration’s icon to highlight City Council actions that help the City pursue its goals. To read the plan and learn more about its implementation in the City, visit www.Lake-Elsinore.org/DreamExtreme2040. CALL TO ORDER The regular meeting of the City Council will be called to order. ROLL CALL City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 3 PUBLIC COMMENTS ON CLOSED SESSION ITEMS CLOSED SESSION – 6:00 P.M. A. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Gov’t Code Section 54956.9: 1 potential case RECESS The City Council will recess to Closed Session. RECONVENE/CALL TO ORDER - 7:00 P.M. The Regular Meeting of the City Council will reconvene and the Regular Meeting of the Successor Agency will be called to order. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT PRESENTATIONS/CEREMONIALS 1) Elsinore Valley Municipal Water District Proposed Sewer and Water Shortage Surcharges Receive a presentation by EVMWD. 2) Calfire 2023 Third Quarter Statistical Update PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE (Please read & complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak.) CITY COUNCIL CONSENT CALENDAR 3) Minutes of the Regular City Council Meeting of October 10, 2023 Approve the Minutes. 4) CC Warrant Report Dated September 08, 2023 to September 21, 2023 Receive and File. City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 4 5) CC Warrant Report Dated September 22, 2023 to September 28, 2023 Receive and File. 6) Second Reading of an Ordinance Approving Amendments to Title 17 of the Lake Elsinore Municipal Code Related to Density Bonuses and Adding a No Net Loss Program Adopt by title only and waive further reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING AMENDMENTS TO TITLE 17 OF THE LAKE ELSINORE MUNICIPAL CODE RELATED TO DENSITY BONUSES AND ADDING A NO NET LOSS PROGRAM. 7) Annexation No. 20 Into Community Facilities District No. 2015-2 (Maintenance Services) for TR28214-9 (Alberhill) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) OF THE CITY OF LAKE ELSINORE, ADOPTING A MAP OF THE AREA TO BE PROPOSED (ANNEXATION NO. 20) AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN. 8) Annexation No. 21 Into Community Facilities District No. 2015-2 (Maintenance Services) for Bld-2023-0026B (Lake Storage) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) OF THE CITY OF LAKE ELSINORE, ADOPTING A MAP OF THE AREA TO BE PROPOSED (ANNEXATION NO. 21) AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN. 9) Lease Agreement with Palms Park, LLC for an Approximately 3,000 Square Foot Office Building Located at 301 North Spring Street Approve and authorize the City Manager to finalize and execute a 2-year lease agreement with Palms Park, LLC for an approximately 3,000 square foot office building located at 301 North Spring Street to temporarily house the Planning Department, Building and Safety Department, and Economic Development Office during construction of a new City Hall Facility in such final form as approved by the City Attorney. 10) Authorize the Design and Installation of the Security and Data System in the Emergency Operations Center Building Project (CIP Project #Z20036) 1. Waive Competitive Bidding Procedures pursuant to Section 3.08.070(G) of the Lake Elsinore Municipal Code based on the system benefits outlined in the staff report, including the fact that the design and installation of the security and data system services are available through the City’s previously selected provider ensuring compatibility, efficiency and cost savings; and, 2. Award a Public Works construction agreement to AK Security Alarm LLC for the design and installation of the security and data system Emergency Operation Center (EOC) Building Project (CIP Project #Z20036); and City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 5 3. Approve and authorize the City Manager to execute the agreement for a not-to- exceed amount of $170,000.00 with AK Security Alarm LLC in the form attached, and in such final form as approved by the City Attorney; and, 4. Authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $17,000.00 for construction uncertainties and adjustments. 11) Professional Services Agreement with Dustin Thompson Photography for Videography and Photography at Various City Events and Programs Approve and authorize the City Manager to execute an agreement/contract with Dustin Thompson in an amount not to exceed $90,000 for videography and photography services in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $9,000 for uncertainties and adjustments. 12) Professional Services Agreement with M & J Paul Enterprises, Inc. (dba Jolly Jumps) Approve and authorize the City Manager to execute an agreement/contract with M & J Paul Enterprises, Inc. (dba Jolly Jumps) in an amount not to exceed $125,000 ($25,000 per year) for event services and amusements in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $12,500 for uncertainties and adjustments. 13) Final Contract Change Order to the Public Works Construction Agreement with Aneen Construction Inc., for the Downtown SB-821 Curb, Gutter and Sidewalk and Sumner Avenue Signing and Striping - CIP Project Z10081 Authorize the City Manager to execute the Final Contract Change Order to the Public Works Construction Agreement with Aneen Construction, Inc. in the amount of $170,967.76 for Change Order No. 1 Kellogg Improvements and Change Order No. 2 Graham and Heald Improvements along with contract overages for the Downtown SB- 821 Curb, Gutter and Sidewalk and Sumner Avenue Signing and Striping Project, in final form as approved by the City Attorney. 14) Final Change Order to the Public Works Construction Agreement with Hardy & Harper Inc. for the Auto Center Drive Pavement Rehabilitation Project - Cip Z10096 Authorize the City Manager to execute the Final Change Order to the Public Works Construction Agreement for contract overages for the Auto Center Drive Pavement Rehabilitation, in the amount of $8,070.40, with Hardy & Harper Inc., in final form as approved by the City Attorney. 15) Amendment to TUMF Reimbursement Agreements for I-15 Franklin Street Interchange Improvement Project and I-15 Sr-74 Interchange Improvement Project Approve and authorize the Mayor to execute amended agreements with Western Riverside Council of Governments (WRCOG) to reimburse funds for the Interstate 15 Franklin Street Interchange Improvement Project and Interstate 15 State Route 74 Interchange Improvement Project. City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 6 16) Construction Support Services for Transportation Art Fabrication and Installation at I-15 Railroad Canyon Road Interchange and I-15 Main Street Interchange Approve and authorize the City Manager to execute a Professional Services Agreement with David Evans and Associates, Inc. in the amount of $31,020 plus an additional 15% in contingency in final form as approved by the City Attorney. 17) Acquisition of City Fleet Vehicles 1. Approve and authorize the City Manager to execute a Purchase Order with Aaron Chevrolet in an amount not to exceed $214,399.57 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $21,439.00 for uncertainties and adjustments; and 2. Approve and authorize the City Manager to execute a Purchase Order with Diamond Chevrolet in an amount not to exceed $153,105.18 for the purchase of three (3) City Fleet Vehicles in such final form as approved by the City Attorney: and authorize the City Manager to execute change orders not exceeding a 10% contingency of $15,310.00 for uncertainties and adjustments. 18) Purchase of 32 LED Lighting System for the Levee Walking Path Trail Approve and authorize the City Manager to execute a Purchase Order with Holophane for 32 LED Lighting Systems for the Levee Walking Path Trail in an amount not to exceed $197,278.60 in such final form approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $19,727.00 for unanticipated costs. 19) Resolutions Fixing of the Employer Contribution Under the Public Employees Medical and Hospital Care Act (PEMHCA) at an Equal Amount for Employees and Retirees 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FIXING THE EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS (CalPERS); and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FIXING THE EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS (NON CalPERS). 20) Agreement with Southwest Lift & Equipment, Inc., for Inspection and Service of Hydraulic Lifts Approve and authorize the City Manager to execute the Contractor Services Agreement with Southwest Lift & Equipment, Inc., for On-Call Inspection and Service of Hydraulic Lifts in an amount not to exceed $15,000.00 per Fiscal Year for a term of three (3) years in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $1,500.00 for unanticipated costs. City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 7 21) Change Order No. 1 to the Professional Services Agreement with STK Architecture, Inc. for Architectural Services for City Corporate Facility Approve and authorize the City Manager to execute the Change Order to the Professional Services Agreement for architecture services related to the schematic design phase, design development phase, and construction document phase for the City Corporate Facility in an amount not to exceed $389,480.00 with STK Architecture, Inc. SUCCESSOR AGENCY CONSENT CALENDAR 22) Minutes of the Regular Successor Agency Meeting of October 10, 2023 Approve the Minutes. 23) SA Warrant Report Dated September 08, 2023 to September 21, 2023 Receive and File. 24) SA Warrant Report Dated September 22, 2023 to September 28, 2023 Receive and File. PUBLIC HEARINGS 25) Public Hearing and Election for Annexation Proceedings for Annexation No. 14 into Community Facilities District No. 2015-1 (Safety Services) 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES), ANNEXING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES), AND CALLING ELECTIONS THEREIN; and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SAFETY SERVICES) CERTIFYING THE RESULTS OF THE OCTOBER 24, 2023 ANNEXATION AND SPECIAL TAX ELECTIONS. 26) Public Hearing and Election for Annexation Proceedings for Annexation No. 19 into Community Facilities District No. 2015-2 (Maintenance Services) for Coastal Mission Trails 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CALIFORNIA, CALLING AN ELECTION TO SUBMIT TO THE QUALIFIED ELECTORS THE QUESTION OF LEVYING A SPECIAL TAX WITHIN THE AREA PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) (ANNEXATION NO. 19); and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ELECTION RESULTS FOR COMMUNITY FACILITIES DISTRICT NO. 2015-2 (MAINTENANCE SERVICES) (ANNEXATION NO. 19). City Council Agenda - Final October 24, 2023 City of Lake Elsinore Page 8 27) Establishment of Community Facilities District No. 2023-2 of the City of Lake Elsinore (Coastal Mission Trails) 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS); 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DETERMINING THE NECESSITY TO INCUR BONDED INDEBTEDNESS FOR COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS); 3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CERTIFYING ELECTION RESULTS FOR COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS); and 4. Introduce by title only and waive further reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE LEVY OF SPECIAL TAXES WITHIN COMMUNITY FACILITIES DISTRICT NO. 2023-2 OF THE CITY OF LAKE ELSINORE (COASTAL MISSION TRAILS). PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak.) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS/REPORTS ON MEETINGS ATTENDED ADJOURNMENT The Lake Elsinore City Council will adjourn to the next Regular meeting of Tuesday, November 14, 2023 in the Cultural Center located at 183 N. Main Street. Closed Session will commence at 5:00 p.m. or such later time as noticed on the Agenda, and the regular Open Session business meeting will commence at 7:00 p.m. AFFIDAVIT OF POSTING I, Candice Alvarez, MMC, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the forgoing agenda was posted at City Hall at 5:00 p.m. on Thursday, October 19, 2023. _________________________ Candice Alvarez, MMC City Clerk