HomeMy WebLinkAboutPurchase of Trash Cans and Recycle Bins for Citywide Parks with BearSaver_2023100616340372416)Purchase of Trash Cans and Recycle Bins for Citywide Parks with BearSaver
Approve and authorize the City Manager to execute a Purchase Order with BearSaver for
the purchase of trash cans and recycle bins for Citywide Parks in an amount not to exceed
$114,145.37 in such final form as approved by the City Attorney and authorize the City
Manager to execute change orders not to exceed a 10% contingency of $11,414.00 for
unanticipated costs.
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick DeSantiago, Public Works Manager
Date:October 10, 2023
Subject:Purchase of Trash Cans and Recycle Bins for Citywide Parks with BearSaver
Recommendation
Approve and authorize the City Manager to execute a Purchase Order with BearSaver for the
purchase of trash cans and recycle bins for Citywide Parks in an amount not to exceed
$114,145.37 in such final form as approved by the City Attorney and authorize the City Manager
to execute change orders not to exceed a 10% contingency of $11,414.00 for unanticipated costs.
Background
Double trash cans and recycle bins provide a larger storage capacity than traditional single bins.
With higher capacities, it allows for more waste to be collected. Bins can handle larger volumes
of trash generated by park visitors and events, ensuring a cleaner and more efficient waste
management system.
The double trash cans and recycle bins allow for properly separating waste materials. One side
can be designated for general trash, while the other can be used for recyclables such as plastic
bottles, aluminum cans, and paper products. This promotes recycling efforts and reduces the
amount of waste sent to landfills, contributing to environmental sustainability.
Discussion
Overall, investing in double trash cans and recycle bins for citywide parks improves waste
management efficiency, promotes recycling, enhances the aesthetics of parks, and cultivates a
sense of environmental responsibility among visitors.
BearSaver has been competitively bid on and priced under the GSA Schedule, also known as
Federal Supply Schedule, and Multiple Award Schedule (MAS), a long-term governmentwide
contract with commercial companies that provide access to millions of commercial products and
services at fair and reasonable prices to the government. Contract GS-07F-6004P.
City Parks Trash Cans and Recycle Bins Purchase
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Waive of Competitive Bidding Procedures
Under Section 3.08.070(G) of the Lake Elsinore Municipal Code, the City Council can waive the
competitive bidding requirement that would otherwise be utilized for this purchase. In addition
to the benefits outlined above, purchasing trash cans and recycle bins satisfies the City's
requirements compared to competitors with significant shortfalls in specifications and operating
levels essential to the City's needs. These benefits and characteristics suited to the City's specific
needs support the finding that waiving the competitive bidding requirement for this purchase is in
the City's best interest. Therefore, staff recommends that the City Council waive the competitive
bidding according to Municipal Code Section 3.08.070(G) and allow the City Manager to Purchase
Trash Cans and Recycle Bins for Citywide Parks as outlined in this agenda report.
Fiscal Impact
Funds are available in the City's Fiscal Year 23/24 Citywide Park Improvements #Z40023 and
Recycle Grant.
Attachments
Attachment 1- Quote