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HomeMy WebLinkAbout11-03-15 SIGNEDCity of Lake Elsinore Li ) KE C-., LS1N(-)f1l Meeting Minutes Planning Commission Tuesday, November 3, 2015 SHELLY JORDAN, CHAIR ADAM ARMIT, VICE CHAIR JOHN GRAY, COMMISSIONER TIM FLEMING, COMMISSIONER LANCE RAY, COMMISSIONER GRANT TAYLOR, COMMUNITY DEVELOPMENT DIRECTOR JUSTIN KIRK, SENIOR PLANNER 6:00 PM LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Planning Commission with valuable information regarding issues of the community. Meetings are normally held on the 1 st and 3rd Tuesday of every month. If you are attending this Planning Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available in the Community Development Department on the Thursday prior to the Planning Commission meeting. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Community Development Department at (951) 674-3124, ext. 297, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the Planning Commission. CALL TO ORDER Chairman Jordan called the Planning Commission Meeting to order at 6:01 p.m PLEDGE OF ALLEGIANCE Chairman Jordan led the Pledge of Allegiance. City of Lake Elsinore Page 1 Cultural Center Planning Commission Meeting Minutes November 3, 2015 ROLL CALL Present: Chairman Jordan, Vice Chair Armit, Commissioner Gray, Commissioner Fleming and Commissioner Ray Also Present: City Attorney Mann, Community Development Director Taylor, Planning Manager MacHott and Office Specialist Wells PUBLIC COMMENTS — NON AGENDIZED ITEMS — 3 MINUTES Resident Larry Numedahl stated that he had heard Gunnerson St. was going to be repaved and palm trees would be trimmed but he said he had not seen anything done yet and would like to know when that would be done. He questioned if the roads in the City were going to be improved before all new development goes up. He said he was in favor for Walmart but would like to see more roads and would also like to see a light up and Gunnerson St. Chairman Jordan apologized for his concerns. Resident Numedahl explained that he would like to speak with someone regarding these concerns. Community Development Director Grant Taylor took his contact information and said he would pass his information along to Public Works and someone will contact him. CONSENT CALENDAR ITEM(S) 1) ID# 15-805 Approval of Minutes It is recommended that the Planning Commission approve the Minutes as submitted. Commissioner Fleming had questions regarding Business Item No. 4 in the October 6, 2015 Planning Commission Meeting Minutes. He asked City Staff who approves the Landscaping Plans when it's not included on the site plans, he stated he thought that Planning Commission did that. Planning Manager MacHott explained, the general procedure is the Planning Commission does not approve Landscaping Plans. They approve conceptual plans that might be a part of the application. He stated that the formal submittal of Landscaping Plans is made through the City administratively. He notified Fleming that the City uses SCES as a Landscape Consultant. We transmit the plans to them, they review the plans and ask for any revisions necessary to meet code and those plans would be approved at that point. SCES goes out after construction and Landscaping signs off on any installed Landscaping before Occupancy. City of Lake Elsinore Page 2 Planning Commission Meeting Minutes November 3, 2015 Commissioner Ray said, I am concerned that the Commissioner comments are not being appropriately noted in meeting minutes. What he originally thought was just a simple interest in being in brief, he is starting to think there might be other ulterior motives. He brought this to the attention of the Commissioners comments. He found it quite odd that his two very specific points were summed up as Commissioner Ray gave his recommendation on future projects. He would certainly like to have it a bit more elaborated on. When it was two very specific comments on two very specific projects. He was bringing to the attention of whoever is responsible for meeting minutes because it is occuring more and more frequently. He would like to make sure that it gets corrected for future meeting minutes. He said that he would appreciate it. Vice Chair Armit questioned Ray, how would you like that line amended to approve meeting minutes. Commissioner Ray stated, I think they to be revised and resubmitted. Since meeting was recorded. Planning Manager MacHott suggested continuing the matter to the next meeting and for staff to revise the minutes. Ray agreed. Community Director Taylor added, we will take a look at them and his point was well taken. He informed Ray, generally we do just action minutes but recognized that it was brief and said we will summarize it better regarding the Commissioner's Comments and bring them back at the next regular meeting. Meeting Minutes continued to November 17, 2015 Planning Commission Meeting. PUBLIC HEARING ITEM 2) ID# 15-806 Commercial Design Review No. 2013-08 Conditional Use Permit No 2013-06, Conditional Use Permit No. 2013-07, Conditional Use Permit No. 2013-08 Conditional Use Permit No. 2013-09 and Environmental Impact Report SCH# 2014051093 - A Proposed Development of a 17.66 -Acre Site Located at the Southwest Corner of Central Avenue (State Route 74) and Cambern Avenue with an ApRroximately 154,487 Square -Foot Walmart Supercenter. - Including u ercenterIncludin a 3,090 Square -Foot Seasonal Outdoor Garden Center With Additional Conditional Use Permits for Development of Three Gutlots Fronting Central Avenue 1. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore Recommending that the City Council of the City of Lake Elsinore Certify the Environmental Impact Report for the Lake Elsinore Supercenter Project (SCH No. 2014051093). City of Lake Elsinore Page 3 J Planning Commission Meeting Minutes November 3, 2015 City of Lake Elsinore 2. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California Regarding the Walmart Supercenter Project Located at the Southwest Corner of Central Avenue and Cambern Avenue Recommending to the City Council of the City of Lake Elsinore Adoption of Findings of Consistency with the Western Riverside County Multiple Species Habitat Conservation Plan. 3. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-06 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. 4. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Commercial Design Review No. 2013-08 For The Development Of A New Walmart Supercenter Located At The Southwesterly Corner Of Dexter Avenue And 3rd Street. 5. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-07 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. 6. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-08 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. 7. Adopt Resolution No. 2015-_: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-09 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. Page 4 Planning Commission Meeting Minutes November 3, 2015 Chairman Jordan introduced Kathy Jenson, special Council for the City. Jordan said Kathy is here to explain the process for tonight's meeting. So everyone attending the meeting will have a better understanding of what Planning Commission and Staff is doing tonight and where it will go from here. Kathy Jenson explained there are seven different Resolutions on different actions before the Planning Commission. The Planning Commission does not have final decision making authority with regards to this project. They will be requested to make a recommendation to the City Council after the Public Hearing and listening to testimony. This matter, all the Resolutions, Conditional Use Permits, the Design Review, EIR (Environmental Impact Report) and the findings with regards to the Multi Species Plan, will be packaged together and will go forward to a future City Council Meeting at which there will be another opportunity to speak if anyone is unhappy about tonight's decision. Planning Manager Richard MacHott gave a presentation of the project. He explained this item consist of five applications: Commercial Design Review 20136-08, Conditional Use Permits 2013-06, 07, 08 and 09 and Environmental Impact Report. He gave a detailed description: a Walmart Supercenter consisting of 154,487 square -foot Walmart Supercenter, including a 3,090 square -foot seasonal outdoor garden center. The project also includes the development of outlot Parcels fronting Central Avenue consisting of one of two site configurations for the outlot parcels with option A or B. Option A would consist of a gas station with 16 fueling stations, an approximately 3,100 square -foot convenience store with the sale of alcohol for off-site consumption, and a drive-thru car wash and two other buildings which would be developed as separate drive-thru restaurants (3,700 square feet (sf) and 3,100). Option B consists of one Parcel being developed with approximately 9,200 sf of retail/restaurant mix -used space situated with two buildings while the other two parcels would be developed with drive-thru restaurant uses similar to the proposed development under option A. He provided exhibits and illustrations of proposed project and explained all uses for each applications. He outlined Architecture/Colors and Materials with a combination of smooth face and split face concrete masonry units (CMU) that will have different textures and colors depending on the elevation. A variety of colors will be used to provide accent and variation. The design also incorporates vertical articulation to break up the large building masses on each elevation. To further accentuate the building elevations, the use of split face CMU is proposed at various locations on each elevation. The front elevation with incorporate prominent glass entry designs to accent elevation. He included sign program and explained its purpose was to provide standards and specifications that assure consistency of signage in terms of design, composition, size and placement throughout the project. Because no individual signs were included as part of this project any future signs will require sign permit approval by the City. All signage will be required to be in substantial conformance with the approved sign program. Commissioner Ray questioned if elevations or colors on the outlot portion of this project were a part of this evenings review. MacHott replied no, they are just for informational purposes. If any of these uses required a Design Review for the floor plans, elevations, for the individual building then those would have to come back through the Public Hearing Process. City of Lake Elsinore Page 5 Planning Commission Meeting Minutes November 3, 2015 Ray inquired, all the elevations being shown for the outlet parcels would have to come back to us as a separate agenda item. MacHott replied, right. Jenson added, only the out parcels. MacHott responded, that was correct and there are three outlot parcels that can be done as three separate applications or a single application. Ray questioned if these could all be potentially different. MacHott replied, yes they could be. MacHott concluded EIR determined that the proposed project, will potentially have no significant impacts upon Aesthetics, Geology, Soils and Seismicity, Hydrology and Water Quality, Public Services, Urban Decay, and utilities and Service Systems and as a result, no mitigation measures are required for these issue areas. It also determined that the project will have potentially significant environmental impacts upon Biological Resources, Cultural Resources, Greenhouse Gas Emissions, and Land Use and Planning and cumulative impacts related to Noise; but the these impacts will be mitigated to below a level of significance through compliance with the mitigation measures set for in the EIR. The EIR also determined that, even with the imposition of all feasible mitigation measures, the project will have significant and unavoidable project -level and cumulative impacts related to Air Quality, Transportation and Traffic and project -level impacts related to Noise, which cannot be mitigated to below a level of significance. Therefore, a Statement of Overriding Considerations will be required. MacHott presented a timeline of EIR. May 27, 2014 -Notice of Preparation of the Draft EIR. June 18, 2014 -Duly noticed Scoping Meeting. August 28 2015 -Notice of Availability of Draft EIR. August 28 to October 13, 2015-45 Day Public Comment Period. 12 Comment letters and e-mails were received during the 45 -day public comment period. 1 Comment Letter received 2 weeks after end of Comment Period. He added, staff prepared responses to comments raised in that letter and those copies were provided for PC included in tonight report. Roy Stevenson - Land Use Engineering Consultant gave a Hydrology Drainage & Traffic report. He explained the project area lies within a very large drainage area (about 800 plus acres). He explained sheet flowing is occurring in that area. The area is a part of our Master Plan where a major storm drain is proposed to be built. The City has embarked upon the design of that facility and our consultant Michael Baker is in the audience. If any technical questions come up relating to the design John Tanner is here to answer. He informed PC that the Plan is that the design be completed by April. And permits will have to be acquired by Caltrans to jack under the freeway but this project could be under construction in the middle to latter part of next year, well in advance of the projected date for construction of the project. Stevenson said, this follows some work that was done by consulting firm Otte Berkeley Engineering some time ago that did the preliminary studies that looked at the various alignments. Michael Baker has used that study in formulating their design. He showed PC an exhibit and briefly went over existing drainage courses. He informed PC that those will all be consolidate into one major storm drain and explained those drain alignments. If the facility is City of Lake Elsinore Page 6 Planning Commission Meeting Minutes November 3, 2015 not in place in time for the project to move forward, there is an alternative to provide for handling drainage through a system on the Walmart property itself. There is an extensive analysis of design as to how to transport that water past the Walrnart property on to 3rd St which is discussed in the EIR. Traffic Engineer - Steve Libring spoke. He said, traffic was analyzed by Urban Crossroads for the proposed project. ESA performed a peer review. Analysis manifests into 38 Traffic Mitigation Measures to be imposed on the applicant. Traffic Analysis included in the EIR with mitigation included as part of document. Libring summarized, at the time the project is constructed, there would be seven projects done in conjunction with the building. Six of them are in the immediate vicinity of the project and the other is on Railroad Canyon Rd. at the 1-15. He provided a list of traffic improvements that the Walmart project will participate via Program Improvement Fees or Fair Share payment across the City. He concluded his presentation. Commissioner Ray confirmed that with the mitigation measures we still have an impact air quality transportation and noise. Jenson confirmed that was correct. That's largely because many of the traffic measures are contributions to funding, it will take some time to acquire all the funding to install the necessary improvements. In many of the cases the intersections that issue the improvements will require approval beyond the City's control, e.g. Caltrans and because the City can't control the timing. What the EIR states is that until the actual improvements that are identified in those measures are installed, there is the potential for a significant impact for a time period. MacHott completed his presentation recommending that staff approve the project and to make recommendations to the City Council for approval of the project and certification of the EIR. There are a total of seven Resolutions. He stated, he and staff are available for any questions. Chairman Jordan questioned Condition of Approval No. 57. She asked, will applicant need a permission to drain letter at any point. Would they be draining on to any other properties or is it all captured within storm drain. Stevens replied that such a letter is not required if the drainage imitates the manner in which crosses there today. If they change the method which crosses or concentrates the flow, they would need permission. Jordan asked, is there a Condition that should be added to cover such a change in drainage. Kathy Jenson replied that staff concluded that it wasn't necessary, because if the alternative drainage flow goes, in it won't be changing the downstream velocity, it is just moving it across the property. Walmart will be retaining the onsite water, onsite. City of Lake Elsinore Page 7 Planning Commission Meeting Minutes November 3, 2015 Commissioner Ray asked, is there still an intent to keep all of the rain fall or rain discharge on the site Jenson answered, everything that falls in a 100 year storm is to be retained onsite. Commissioner Fleming asked Steve Libring to clarify for the audience, what the Acceptance of Improvements was and what Walmart's role was in that. Steve read the list of improvements offsite developer shall participate in through financial contribution. Applicant representative Jonathan Shardlow thanked Planning Commission for the opportunity to speak. He explained, this project started in mid -2013 and they have been working with City and Staff and believes they are delivering a first class project to the City. He introduced his project team: Project Architect -Doug Plummer, Project Engineer -Barry Lindner, Traffic Consultant -Charlene So. He said, Urban Decay Consultant and out parcel Developer were here as well. If there are any specific detailed questions on technical matters, they will be able to address questions. Shardlow explained that they have been working diligent with Planning Staff. He credited MacHott on his presentation and asked the Planning Commission if they had any questions. Commissioner Armit asked, what happens with the old Walmart. Shardlow explained, Walmart has a very aggressive marketing campaign. They start marketing an older building before construction is started on a new building. There are Conditions of Approval that guard against deterioration, in the event that it does stay vacant There are Code Enforcement responsibilities for the applicant. Commissioner Ray asked, what the process for determining what style of Walmart (aesthetically, architecture, color) for this particular site. Shardlow explained, Walmart starts with a prototype. The type of style is determined on size and market share. From size there is architectural detail brought in to make it consistent with the surrounding neighborhood. Commissioner Ray said, none of the exhibits currently indicate an intent or use with installing photovoltaic or solar shading devices or what not. He referenced adjacent cities or towns where those are put in as an after -market kind of concept. Is there a purpose for not putting something in now. He asked Shardlow to elaborate on the intensions behind photovoltaic. Shardlow explained, building codes are usually updated and by the time they go to construction. There could be a new building code or a new regulation regarding solar or technology with solar. It is evaluated on case by case. But even with the existing store which an older store, there is solar on that. All Walmarts are built solar ready for plug-in play and it's a question whether it's feasible and practical to put solar panels in. That process is done at time of the application building permits. City of Lake Elsinore Page 6 Planning Commission Meeting Minutes November 3, 2015 Ray said, right but it is an afterthought as opposed to being integral to the design and the aesthetic of the facility. He thought the probability of it going in is likely, since every town surrounding us is having them put in after the market. He stated that they might consider introducing them now so that they can be dialed in as opposed to some kind of ugly third party endeavor. I just wanted to kind of get a better sense from you guys how that is shaking out. Shardlow said he understood the concern of the aftermarket but in this case definitely be hidden due to the increased parapets of the architecture. They would not something that would be seen from the freeway or existing residence. The roof would be solarized. Commissioner Armit questioned if there was a light plan because he did not see one on the plans. Shardlow advised Armit the lighting is discussed in detail in the EIR because of the adjacent observatory. There are special lighting standards that are going to require a type of light (high pressure sodium) which does not allow the lighting to go upwards. We are happy to submit to the city and listen to what the city recommends as far as style and color. Chairman Jordan asked, would they be open to the idea of doing covered parking solar or is this not an option for this site. She noted that they did it in Murrieta and she actually likes it. Shardlow replied, depending on the City's Municipal Code. There are some logistic issues. Issues with screening or shading because the City could have tree shading requirements that require a specific amount of trees. Commissioner Ray responded that if it is going to be introduced, and it probably should be, we are the ones that need to look to see what it's going to look like and how it plays with architectural embellishments. Jordan stated, there are a few people that would like to speak regarding this project. Local Lake Elsinore resident Diego Carreon got up and spoke in favor of Lake Elsinore Walmart. He would like to see a bigger and better Walmart. Resident Ruth Olson spoke of her concerns of traffic on EI Toro Rd and would like Planning Commission to take that into consideration. Resident Dee Balk welcomed project to Lake Elsinore and thought it was a good improvement. The only concern he had were the aesthetics. He said, I just see a box and would like to see something better. Right now this is an opportunity as the City develops itself, this project could be a footprint that could really drive the rest of building and development that really goes on in this City. We got to make it look special. This project can be amazing. City of Lake Elsinore Page 9 Planning Commission Meeting Minutes November 3, 2015 Commissioner Jordan agreed with Balk and said I have pictures of ideas I found online of different architecture. Wu will get to that. Richard Knapp a resident of Lake Elsinore since 1980. He stated he approves the new Walmart. It is needed for the current and future home owners. Irma Moller introduced herself to Planning Commission. She has lived in Lake Elsinore for 40 years. She loves the weather, sport, events, and the facilities the community has. She is for the new Walmart, she likes the idea of re -location of Walmart for better traffic flow. She believes the project will be beneficial to everyone in the Community. Rudy Lacayo, Lake Elsinore resident. He began by telling the Planning Commission that he is in favor of the Walmart project. His only concern was regarding where the drainage flow would be going on 3rd St. John Tanner, Design Engineer for the project responded to Mr. Lacayo's question. Tanner explained that they are currently in process of the design of the facility. Many of the details are still to be worked out but they are looking at a couple of alternatives and have not finalized the alignment yet. They are in coordination with the city and flood control, there are some details that need to be worked out so he couldn't give the Commission final design or absolute but he told the Commission that what they are looking at doing; the least amount of impact would be to install the facilities within the right-of-way. Mr. Lacayo requested that he be informed of these meetings. Vice Chair Armit asked City staff, as they develop that drainage plan and it becomes a plan. Do you notify the impacted property owners? Taylor explained that it is not a requirement but would get with Engineering and Public Works and see if they can send notices as well as post on the City's website. Linda Cooley, Vice President of Rosetta Canyon Community Association and resident of Lake Elsinore said, she was here tonight to express the concerns of the homeowners. They would like something aesthetically pleasing for the City. They thought there were enough gas stations in the area. A place like this Walmart is needed but only if it adds to the City. Resident and customer of Walmart, Denise Jacobo spoke in favor of the project. She stated, she would enjoy having an upgraded Superstore but has concerns on RV's in parking lot overnight, and customers taking shopping carts from store. I recommended that applicant would implement security shopping carts so they can't be taken off property. She questioned, if Highway 74 would be widened. She said, she would like to see this lot developed, currently it's an eyesore. She closed with she is in favor of the development of Walmart but opposed to overnight parking RV parking and increased traffic near her neighborhood. Abel Jacobo spoke sharing his concerns on traffic, gas station, trash, shopping carts getting taken and left in surrounding neighborhoods and how Walmart might have a negative impact City of Lake Elsinore Page 10 Planning Commission Meeting Minutes November 3, 2015 on local businesses and fast food restaurants. He said, that he is for development but is opposed to negative impacts this development might create. Khan Chi Chen, resident of Lake Elsinore, stated, I think Lake Elsinore needs more lighting because it's too dark. He would like Walmart to have more lighting in Walmart's parking lot. He hopes a big company such as Walmart would light up Lake Elsinore more. Vice Chair Armit informed staff and all who attended tonight's meeting, that we have very specific lighting requirements here. He explained, we live in the shadow of Mt. Palomar Observatory and that is why we have those requirements. This is so we can star gaze here. John Dennison, Lake Elsinore resident for 23 years said, I think that it is a great idea that Walmart is developed in this area. I agree that the aesthetics needed to be better, we should make this Walmart better looking than any other Walmart. I do not think there was a need for another gas station or fast food restaurants. He is in favor of the project. John O'Doherty, a property owner near projected development, spoke about his concerns about hydrology and drainage on 3rd St. He agreed with plans on drainage but was concerned about the time schedule for the project. He would like to know Walmart's exact schedule on the detention basin. He would like clarification from Edison as to where they would be installing the power line on 3rd St. He would like to know how all of this will be worked out and would like to be included in this process. He stated, he has no problems with the project other than that. Chairman Jordan advised O'Doherty to go to the City and meet with the City's engineer and express his concerns. Vice Chair Armit informed O'Doherty that the Planning Commission did get his e-mail and responded. O'Doherty replied, he appreciated the response. He thinks the plan is good but time could be critical. Ayman Mika, employee from local AM/PM (Central and Dexter) said, it is great to have a Walmart Supercenter. Although, he is opposed to the gas station because there are too many of them. He asked, what significant impacts it would have on the existing businesses. Frank Morales said that he was here tonight to see if this project would or would not be built. He expressed his concerns about traffic and speeding in the general area around the project. He wondered, if there would be an impact on property values, would they go up or down? He said, he appreciates that there is a meeting for this project and giving the Community to speak on it. City of Lake Elsinore Page 11 Planning Commission Meeting Minutes November 3, 2015 Casandra Madison a resident of Rosetta Canyon said, she was not entirely opposed but was not convinced that a Walmart might be the best consumer option for Lake Elsinore. She complained of Walmart customer service and said the condition for her, for a Walmart would be that they would have to do better in that area. She expressed her thoughts that it was honorable for Walmart to provide a series of fixes in terms of streets in the Community. But what happens after those streets are repaired. What else would residents get out of it? She asked the Planning Commission to negotiate hard for some benefits for the City. She said, she would hope that the revenue the City is getting enough to provide benefits it needs, for improvements it needs. Ray Booze, a 15 year resident of Lake Elsinore stated that he was also for the project but was concerned about the look of the project. He asked the Planning Commission about adding blue colors, light colors or cool colors to project. His main issue is with the traffic and was hoping to see a map or some layout here at tonight meeting, not just names of streets, lights and intersections. If the main entrance is going to be off of Central, it's going to be congested. Are there were any alternates routes. Chairman Jordan answered his concerns regarding alternate routes. She said there would be a main entrance off 74/Central, also two entrances off Dexter and an entrance on Cambern as well. Vice Chair Armit explained that part of the mitigation measures are to enhance the off ramp at Main St. and improve La Strada, which is an ongoing state project which would alleviate some of that traffic. Planning Manager MacHott said that he would set up an appointment with Mr. Booze and go over some of the exhibits that are in the traffic study. Mike Matthews, a resident in neighborhood west of the project, said he does not have any issues with Walmart but is concerned with what would happen to the Community. He thanked Mr. MacHott for recognizing the drainage problem in that area for several years. He expressed concerns on Urban Decay. He questioned, how it would affect other businesses in the area and fiscal impacts. He said, there is a serious problem with traffic and questioned if infrastructure would be built up to support it in a reasonable amount of time. Oscar Castro, a 5 year resident of Lake Elsinore, expressed his support for the project. He thinks it would be good for the tax base for the City. He understood other residents' concerns regarding traffic but viewed this as a price for progress. Barbara Barnard, resident of Lake Elsinore for over 20 years and business owner for 15 years, said she was in favor of Walmart. She agreed that there problems but has the faith that Planning Commission will solve them. City of Lake Elsinore Page 12 J Planning Commission Meeting Minutes November 3, 2015 Joseph Lacayo said, he was not opposed to Walmart at all but stated, he did not have a good feeling about the drainage situation in the area and was concerned that the project will go forward without addressing this issue. He would like to see it resolved before Planning Commission approves this project. Chairman Jordan closed the public hearing at 7:50pm Jordan addressed residents' concerns regarding architecture of Walmart. She agreed, it needs to step up and said she would like a nicer looking building. As far as traffic, there are a lot of mitigation measures that Walmart would have to do to address those traffic issues. It will take a while to put all improvements in. The drainage issue, there a lot of working parts as far as the Hydrology and Drainage. She stated, I hope that everyone's questions had been answered, if they haven't she encouraged anyone to go to the City and speak to staff, whether it is engineering, planning or building and safety so they can shed some light on the project for them. Jordan illustrated pictures she had researched on architecture of other Walmarts. She explained, the reason she researched this was because she did not want to impose some architecture conditions on Walmart if it wasn't something they were already doing somewhere else. She wanted to be fair to them and pick some architectural elements that they already implemented into other buildings. She questioned Shardlow, whether he had the opportunity to look at the pictures, and what was their response. Shardlow explained the difference between 3-D pictures versus the flat picture. He asked his project architect to talk about all the enhancements. Doug Plummer representing Shade L. O Quinn Architecture explained architecture of the project. They have worked with staff and came up with several enhancements to the building to try and break up the architecture and mass of the building. The arch elements on the side, they put a base to them to bring more architectural appeal to the building across the front of the building. Tree wells were put in to bring in some landscaping in front of the building. The garden center is typically a fence but pilasters and wrought iron fencing would be put in there as well. Also, they raised the parapets for the building to help in screening the roof top unit. Screen walls will also be used to screen the truck well, bail and pallet area at the back of the store. They also brought a material color board that represents the exact colors that would be used on the building. Overall there is a variation in paint colors that were used to try to break-up the mass of the building. Commissioner Ray questioned introducing glazing at cart storage. Plummer explained, on each side of the home and pharmacy and market vestibule there is a lower section and it has glass on those sections. City of Lake Elsinore Page 13 J Planning Commission Meeting Minutes November 3, 2015 Plummer explained, the vestibule and the cart storage is like an appendage onto the front of the building, the area under the Walmart brand, right in the center of the front elevation is tenant space inside the building. So really, you are looking at the back of the tenant's spaces right behind that front wall. Also, around the perimeter of the store is the merchandise stacked up with 8ft high shelving around the perimeter of the store. So glass is used to show activity in the building, it's going to be hard to show activity when you have the back of the vendor space or shelving up against the outside wall. Ray said, it is still unclear to him how, if the intention is to use glazing to show activity and movement you would introduce it where the storage of carts was going to be. Plummer explained, it is an area that is appendage, there is some activity in that area where people are getting their carts. Ray advised Plummer, what's appreciative is if it is already in the cost per square foot because it is going to be introduced and they might consider actually putting those windows where they can be used or become an effective tool for lighting as well as embellishment of the interior spaces. Commissioner Fleming thanked everyone coming out to such an important meeting and clarified what the Planning Commission does. It is responsible to set the Community Development Direction by following the City's General Plan. This project does fit the GP for that area. Planning Commissioner are not judges, they act as Community Members for the benefit of the City. We are part of the Community. The City needs the tax revenue and economic base to make the City what we think it's going to be. He added, Walmart is the largest retailer in the world. As far as the gas station, he is in favor of it. Commissioner Gray said he favors option for no gas station. A structure of this kind of mass, you are not going to see it the way it looks on these rendering. It takes a bit of imagination to see it as it will be. He is assuming that the pedestrian entrances are inside the glazed area where the carts are stored. It gives a sense of welcome and leaves all the wall space that is required inside to be functional. He does not have a problem aesthetically with the appearance of the building. He believes the whole project will be an asset. He shares the concern of net economic impact this may have on the City and adjacent smaller businesses. Shardlow explained, there is a full Urban Decay Analysis that is part of the EIR, as well as a full Urban Decay Analysis which studies potential closures and the conclusion is that it is less than significant impact because of the growth of Lake Elsinore that is projected. This Walmart would be a net benefit. There is also a fiscal impact study that is part of the project. With regard to traffic, Walmart is going to be paying over 2 million dollars in Traffic Mitigation fees, as well as constructing streets around the frontage in order to mitigate those types of impacts that would result. City of Lake Elsinore Page 14 Planning Commission Meeting Minutes November 3, 2015 Chairman Jordan asked MacHott to bring up elevations of the outlots. She explained, that the elevations and the Walmart building look very different. She asked, would be difficult for Walmart to implement some of the architectural features, elements and articulation from the outlots into the Walmart building. Shardlow explained, they are happy to work with Planning Staff as it goes to City Council to address some of the concerns. It would be helpful to have specific comments from the Planning Commission about very specific details the Commission would like to see. We are very happy to work with City staff on that, as we move forward. Vice Chair Armit questioned RV parking, is it a long standing tradition with Walmart to allow RV's to park overnight. Shardlow explained, in the Mid -West, it's actually preferred. They like people to come and camp out for days, but Walmart knows in California it is not a preference. They just follow City's position or Ordinance on that. If the City has concerns or restrictions then we would be happy to abide by them. Whether it's posting signs or making sure spaces don't accommodate for RV parking. Armit asked, would Walmart be opposed to a Condition for electronic shopping cart and is this store open 24 hours. Shardlow replied, we are not against it, and would do what the City recommended and yes the store is a 24 hours store. Armit questioned the Detention Basin in the back, will be built regardless of the drainage. Shardlow explained Condition of Approval No. 54 regarding timing. Armit said, regardless of either plan the water that falls upon your property will contained on your property. Shardlow confirmed this. Armit said there was an upgraded sign package submitted, which was a great improvement from the original plan but it was generic. He thought it needed some minor tweaks as opposed to a major overhaul. He did not have a preference on Option A or B. Armit questioned if Walmart would be willing to landscape median as a gateway to development. Shardlow replied, they would not be opposed to it, as long as Caltrans was ok with it and the City could facilitate it. City of Lake Elsinore Page 15 Planning Commission Meeting Minutes November 3, 2015 Commissioner Gray encouraged project architect drive by the Outlets and maybe get an idea to help address some of the issues or concerns regarding aesthetic issues. Commissioner Fleming agreed with Gray and offered his plans from previously approved Outlet mall. Commissioner Ray asked if it would be possible to have that pedestrian path one isle further north, thereby giving much more direct link from pedestrian drop off on state route 74 straight into your front door instead of having to work around outlot #2 to make it back up north another 50 yards to finally turn right and then head into the front door. Mr. Meyer from Pacific Reality Partners replied. As joint developer, that seems logical to them. They would be open to it but deferred to Walmart on moving it because it would move the whole path through their parking lot. Shardow explained, the pedestrian pathway for ADA requirements is required to line up with the entrance to the Walmart. We are happy to look at that option but it is something that would have to be talked over with Staff to see if it is compliant with Municipal Code. *Chairman Jordan announced there will be a 10 minute break. Meeting reconvened at 9:15pm Community Development Director Taylor briefly answered some of Planning Commission's concern. He said he would speak to the applicant regarding the median and share quotes on another project similar to what PC was recommending. He will check with Building Official and Fire to make sure there is not a concern with moving pedestrian pathway. He requested that before the meeting is closed that Planning Commission to briefly say what they would like regarding aesthetics and architecture to make the direction is clear. He mentioned the Chamber of Commerce President and CEO submitted a letter of support on behalf of the Chamber for the project. Taylor said, we have seven Resolutions tonight and we think the findings can be made to the move the project on. The staff supports the project and thanked everyone. Chairman Jordan brought project back to the Commission for discussion. She started with light fixtures. Commissioner Ray stated that there was a lack of lights. A cut sheet would be nice and would be rather simple to provide. All architectural embellishments need to be brought back here for review. Commissioner Fleming questioned what the PC can approve the project in its entirety with areas like the light fixtures not identified. City of Lake Elsinore Page 16 J Planning Commission Meeting Minutes November 3, 2015 Taylor replied, a cut sheet is a reasonable request and should be conditioned in. Applicant will need to submit that so it can be provided for the Planning Commission and can be added as a Condition of Approval. Moving forward we can bring the cut sheet back at the next meeting and receive comment and recommendations. Chairman Jordan asked all Commissioner if they agreed on some kind of ornamental lighting in the parking lot. Commissioner Fleming replied, if the architect can coordinate a fixture that is adaptable in relationship to the building, if he could come up with two or three suggestions and submit them. Jordan asked, is everyone okay with adding a Condition of Approval directing them to work with staff and provide some kind of ornamental light fixtures for the entire project. She moved to next item: Overnight Parking Prohibition. Jordan said, after hearing residents of Lake Elsinore needs to prohibit such parking and add signage in Condition of Approval. All Planning Commissioners in agreement that a Condition will be added that there is no overnight parking in the parking lot. Next Item: Shopping Carts with a security strip. All agreed on adding a Condition for a shopping cart containment system. Jordan brought up the Central Ave. median. She reminded Commissioners that Walmart may not be able to do it (due to Caltrans) but they could add a Condition saying, if the City is able to work it out and Caltrans, that they would like to have the median landscaped. All agreed that they would like the Condition added. Jordan moved to next item: Option A (with the fuel station) Option B (with retail store). Armit clarified that applicant wanted the option for both and when the times comes, they would have the option to pull either one. Planning Commission had a discussion and three were against Option a (Jordan, Armit and Ray) and two were for Option a (Gray and Fleming) are for it. Jordan moved to the last item: The architecture. Ray stated the sign package is required for review and approval as well this evening. Ray stated his opinion that the sign package did not currently meet current code requirements. Chairman Jordan asked staff to comment regarding the signage not meeting code requirements. City of Lake Elsinore Page 17 Planning Commission Meeting Minutes November 3, 2015 Planning Manager MacHott stated, he reviewed it and he thinks that there could be a Condition added that requires the sign program, that the size requirements of the Municipal Code where it deviates from that. He agreed that design might change if the architecture changes and have them come back with a sign program. The Commission could consider a uniform sign program for the site and a separate application. Shardlow stated Walmart would be happy with a Condition that they meet the Municipal Code requirements. Armit remarked he was not necessarily opposed to a little bit larger sign because the type of business this is. The Commission had a detailed exchange regarding signage. Community Development Director Taylor stated that it was his understanding that the signage does meet the Municipal code. We will definitely double check each and every sign to make sure that it does. He asked whether the PC wanted to support the sign program or pull it out and recommend that it be brought back? Staffs recommendation is to add a Condition of Approval. Staff will double check it and work with the applicant to make sure the signage is in full compliance with the Municipal Code. Jordan asked who was in favor of adding a Condition, saying that it needs to be under the Lake Elsinore Municipal Code. All Commission except for Ray supported the concept. Jordan proceeded to Architecture. She commented, she really liked the architecture on the outlots and feel that the architecture of the Walmart is a little outdated. If Walmart could somewhat emulate the outlots, that would improve the architecture. Commissioner Fleming explained, some cosmetic changes were all that was necessary. Ray responded that he did not feel the elevation is an appropriate representation of Dream Extreme Lake Elsinore. Fleming replied that, with cosmetic changes, Walmart could come up with a building like the Outlet Center and make it look modern. The Commission debated the architecture. Jordan asked applicant, is that enough direction for Walmart regarding architecture Shardlow responded, I believe so. Jordan explained Ray is making an additional recommendation more windows in the front. She asked Commissioner's if they had any more input regarding the architecture. Ray asked about the screening of the loading dock, the trash enclosure, the back of house City of Lake Elsinore Page 16 Planning Commission Meeting Minutes November 3, 2015 services. Shardlow explained there is a wall there. It is compliant with the City's Municipal. There is quite a berm and a difference of grade, it's fully 100% screened. Armit clarified to Ray that applicant was screening the loading dock interior of their project, not along the property line. Jordan thanked Ray for his due diligence. Ray thanked Jordan. He said, a number of issues have to be resolved or cleaned up and addressed. Ray asked about the Condition of Approval with regards to the existing facility. MacHott answered, we have a Condition of Approval that requires maintenance of the existing facility in an acceptable. Condition No. 25 - but there is no condition specifically requiring occupancy of that building in a specific time frame. Kathy Jenson informed Ray that mandating reoccupancy by a date certain would exceed the City's authority under CEQA. The PC discussed the scope of their decision on the Design Reviews. MacHott replied, the Commercial Design Review application is 2013-08 is the design of the Walmart Superstore. The only architecture that's not for discussion is for the outlot parcels. The City just has conceptual plans for those, but the PC is considering the architecture and the building for the Super Walmart itself. Jenson responded, again the Planning Commission is making recommendations to the Council. Fleming said there were 21 speakers, 14 were yes. There were 3 no's and 4 were unsure. It is unanimous that we want the project. Ray agreed, I think there is a consensus that it will probably will go forward but at what capacity. MacHott stated if the PC's intent is to continue the design, he would recommend continuing the whole package. Jordan explained that the PC can either continue tonight or the PC can vote on the recommendations. City of Lake Elsinore Page 19 J Planning Commission Meeting Minutes November 3, 2015 Motion by Chairman Jordan, second by Commissioner Fleming to Adopt Resolution No. 2015 72: A Resolution of the Planning Commission of the City of Lake Elsinore Recommending that the City Council of the City of Lake Elsinore Certify the Environmental Impact Report for the Lake Elsinore Supercenter Project (SCH No. 2014051093). AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None Motion by Vice Chair Armit, second by Commissioner Gray to Adopt Resolution No. 2015-73: A Resolution of the Planning Commission of the City of Lake Elsinore, California Regarding the Walmart Supercenter Project Located at the Southwest Corner of Central Avenue and Avenue Recommending to the City Council of the City of Lake Elsinore Adoption of Findings of Consistency with the Western Riverside County Multiple Species Habitat Conservation Plan. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None Motion by Chairman Jordan, Second by Commissioner Fleming to Adopt Resolution No. 2015-74: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-06 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. AYES Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 20 Planning Commission Meeting Minutes November 3, 2015 Motion by Commissioner Fleming, Second by Commissioner Gray to Adopt Resolution No. 2015 75: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Commercial Design Review No. 2013-08 For The Development Of A New Walmart Supercenter Located At The Southwesterly Corner Of Dexter Avenue And 3rd Street. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None Motion by Commissioner Fleming, Second by Commissioner Gray to Adopt Resolution No. 2015-76: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-07 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. AYES: Commissioner Fleming, Commissioner Gray NOES: Chairman Jordan, Vice Chair Armit, Commissioner Ray ABSENT: None ABSTAIN: None *Motion Failed 3-2 Alternate Motion by Commissioner Jordan, Second by Commissioner Ray Recommending that the City Council of the City of Lake Elsinore Deny Conditional Use Permit No. 2013-07 related to a Gas Station/Convenience Store on Outlot 1 of the Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Ray NOES: Commissioner Fleming, Commissioner Gray ABSENT: None ABSTAIN. None Motion by Commissioner Fleming, Second by Chairman Jordan to Adopt Resolution No. 2015-77: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-08 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. AYES: Chairman Jordan, Commissioner Gray, Commissioner Fleming NOES: Vice Chair Armit, Commissioner Ray ABSENT: None I ABSTAIN None City of Lake Elsinore Page 21 Planning Commission Meeting Minutes November 3, 2015 Motion by Commissioner Fleming, Seconded by Vice Chair Armit to Adopt Resolution No. 2015-78: A Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending to the City Council of the City of Lake Elsinore Approval of Conditional Use Permit No. 2013-09 for a Walmart Supercenter Located at the Southwest Corner of Central Avenue and Cambern Avenue. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray, Commissioner Fleming NOES: Commissioner Ray ABSENT: None ABSTAIN. None BUSINESS ITEM(S) -None STAFF COMMENTS Community Development Director Grant Taylor briefly spoke on future project. Planning Manager Richard MacHott introduced Eric Ruby from ESA to Planning Commission. He thanked him for coming to tonight's meeting. MacHott concluded with informing Planning Commission about future potential projects, such as a hotel, and commercial projects. Once those applicants fill out Pre -application he will notify Planning Commission. He thanked PC for deliberation and said goodnight. COMMISSIONERS' COMMENTS Commissioner Ray said, I was really quite taken back at the meeting that occurred on October 19, 2015. Where we were requested to meet with the City to discuss this evenings application and the exhibits at hand. The Email that I received asking for such a meeting, didn't actually reflect the meeting that we had. From what my understanding of what the Email entailed was that it was going to be a meeting with City Planning and Staff. Then there would be a 15 minute discussion with someone who was responsible for Economic Development strategic plan on behalf of the City for about 15 minutes. And for 90 minutes it was basically a presentation of the applications project and exhibits with no discussion about our interest in long term strategy for the City. I wanted to bring it to your attention. If I had known that it was simply a briefing with someone responsible for the project, I certainly wouldn't/t have shown up because I don't show up to any applications or proposers to discuss their projects prior to. wanted to make it crystal clear, if the intension to present a project prior to a full blown Public Meeting I would appreciate it if the invitation be stated that way because I am having trouble trying to discern that this was not a spurious endeavor because nothing was gleamed from that meeting that couldn't have been addressed tonight. I think I am just going to leave it at that. City of Lake Elsinore Page 22 Planning Commission Meeting Minutes November 3, 2015 Commissioner Fleming thanked Walmart for its presentation. He thanked staff for the consultants they had at the meeting and said it made the meeting run smooth. He Stated, I appreciate the expertise being brought in. He thanked residents for showing up and said goodnight. Commissioner Gray said, it always excellent when so many members of the public have a deep interest in a project and show up and voice their opinions. He explained, part of the roll as Commissioners is to provide this kind of interface for public opinion and we are very glad for everyone who spoke and those who didn't, were present to be part of the process. Vice Chair Armit said, I appreciate the audience. The public comments are valuable to us to make the best decision we can and we always have to take into consideration not only the immediate impact people but also the entire City. The goal here is not just to keep our tax dollars in our City but to get tax dollars from other Cities. He hopes that this Walmart Supercenter will generate more tax revenue for our City. He really appreciates the Community in getting involved with project. He thanked everyone for showing up. Chairman Jordan thanked Walmart for investing further in our City. We do appreciate it. This was an awesome meeting, we had a really good outcome. She thanked outside council, consultants and staff. We have a good project moving forward. ADJOURNMENT Chairman Jordan adjourned the meeting. The next regular Planning Commission meeting will be held on Tuesday, November 17, 2015, at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA 92530. CL A�JVL Shelly Jordan, hairman City of Lake Elsinore Attest: Richard J. MacHott, LEED Green Associate Planning Manager City of Lake Elsinore Page 23