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HomeMy WebLinkAbout10-06-15 SIGNEDCITY OF LADE LSINOR-E T " A%IXT REM[ Tuesday, October 6, 2015 CALL TO ORDER City of Lake Elsinore Meeting Minutes Planning Commission SHELLYJORDAN, CHAIR ADAM ARMIT, VICE CHAIRPERSON JOHN GRAY, COMMISSIONER LANCE RAY, COMMISSIONER GRANT TAYLOR, COMMUNITY DEVELOPMENT DIRECTOR RICHARD J. MACHOTT, PLANNING MANAGER 6:00 PM Chairman Jordan called the Planning Commission Meeting to order at 6:01 p.m. PLEDGE OF ALLEGIANCE Commissioner Ray led the Pledge of Allegiance. ROLL CALL LAKE-ELSINORE ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Cultural Center Present: Chairman Jordan, Vice Chair Armit, Commissioner Gray, Commissioner Fleming and Commissioner Ray Also Present: City Attorney Mann, Community Development Director Taylor, Planning Manager MacHott, Senior Planner Kirk, Associate Planner Resendiz and Office Specialist Wells PUBLIC COMMENTS — NON AGENDIZED ITEMS — 3 MINUTES - None CONSENT CALENDAR ITEMIS 1) ID# 15-776 Apnroval of Minutes It is recommended that the Planning Commission approve the Minutes as submitted Motion by Commissioner Gray, second by Vice Chair Armit to approve the minutes for the June 2, July 21, and August 18, 2015 Planning Commission Meeting. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray, Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 1 J Planning Commission Meeting Minutes October 6, 2015 PUBLIC HEARING_I_TEM(S) 2) ID# 15-777 Minor Design Review and Variance No. 2015-02 - A Request by Arran Sanders/Elsinore Distribution Center to Allow the Development of a 6,372 Square Foot Accessory Structure and Reduction of the Parking Requirements for an Existing BuiIALqcL located at 32371 Corydon Road City of Lake Elsinore Staff recommends that the Planning Commission: 1. Adopt Resolution No. 2015- ; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving Variance No. 2015-02 for the Reduction of the Parking Requirements for the Existing Industrial Building Located at 32371 Corydon Road. 2. Adopt Resolution No. 2015- ; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving a Minor Design Review Request by Arron Sanders/Elsinore Distribution Center to allow the development of a 6,372 Square -foot Accessory Structure Behind the Existing Industrial Building located at 32371 Corydon Road. Page 2 Planning Commission Meeting Minutes October 6, 2015 Associate Planner Resendiz gave a brief description of_project and location_ He explained that the applicant Aaron Sanders of Elsinore Distribution Center filed an application for a Variance and Minor Design Review to allow the development of a 6,372 square foot accessory structure and a reduction of the parking requirements for the existing industrial building located at 32371 Corydon Road. Resendiz informed the Planning Commission that the applicant installed an existing structure on a concrete slab without obtaining City approval. He explained that Mr. Sanders was advised by Code Enforcement to contact the Planning Division where he was advised to submit a Minor Design Review and a Variance application along with the required Preliminary Water Quality Management Plan (WQMP). Resendiz presented maps and illustrations of the structure to the Planning Commission. He concluded his presentation and asked if there were any questions. Vice Chair Armit asked how does the applicant go about testing the structure and to show that what was installed meets requirements, because the structure was installed without obtaining a building permit or have a building inspector inspect it upon installation. Resendiz explained that the plans the applicant has submitted have been designed by an engineer. Community Development Director Taylor added that if the project is approved the applicant will have to go through a formal building plan check. The Building Official will have the applicant expose or X-ray the structure to insure that there is code compliance for structural integrity. Armit asked if this project meets all fire codes and if the fire authority has signed off. Resendiz replied, yes that is correct. Commissioner Fleming agreed that the structure needed to be inspected and asked the applicant if the building was storing mostly water heaters. Applicant Aaron Sanders replied, yes it was designed for extra storage to help them in their busy season. Commissioner Ray questioned the number of parking stalls and how Planner Resendiz came up with 90 spaces. Resendiz stated, based on the square footage of the existing building and proposed structure 90 spaces is required. Ray asked for clarification where an original allotment is indicated because he did not see it on the site plan, coupled with the fact that it's being reduced even further. How are we now assuming that there is now,(with this new edition) there are 78 available because according to the site plan on the screen there is a minimum of 16 visually that don't exist. It would also have to be reduced from the 78, that we're supposed to be approving tonight. Applicant Sanders explained that when they originally purchased the building in 2011, those spaces were never mapped out so they relied on the word of the previous owner. He explained that spaces are there but they were not striped. He explained that the space was a free yard and is used when trailers enter and exit, but it can be used for parking. Ray asked applicant, is the parking along the south of your building (according to the map) dedicated to your facility. City of Lake Elsinore Page 3 Planning Commission Meeting Minutes October 6, 2015 Sanders replied, yes from what I understand, based on the property lines that we had originally closed in escrow. Chairman Jordan asked applicant, how come you put structure up without getting a permit. Sanders apologized and stated, we took bad council and understood that this was a temporary structure and by design it was supposed to be temporary and did not require permits. That is the way it was explained and we went into it thinking that this person knows what they are talking about and they did it based on that. He apologized and said it was a mistake. He stated his appreciation for the City on working with him. Chairman Jordan stated, she had concerns regarding the parking. Not while you guys own the building but if you move out and the use changes, they may need those 90 spots. Sanders explained they are open to reducing to original plan and taking the whole thing down when they leave. If they have to do that, they will. Planning Manager Richard MacHott informed the Planning Commission that he received an e-mail from Paul Pribble dated October 4th and provided a copy for Commissioners. He added, there was also a response from Rita Thompson with regards to the question about the WQMP. Commissioner Ray questioned admin how long does a CUP (Conditional Use Permit) last. MacHott replied, this not a CUP. This Variance (it runs with a Minor Design Review) would be permanent for this site. A MDR does run with the land and is valid upon a change of ownership of the site and the Variance runs with the land as well. Not withstanding Condition's to the contrary. So you can't Condition the Variance not to run with the land. Ray replied, it cause grave concern for parking for the person afterward. He said, I am also concerned cause I really didn't see any fire access to 30% of the building. I understand that the fire Marshall has signed off with a contingent approval adding fire sprinklers. Typically in a construction you also have to have a complete access by hose for 150 ft. in some kind of direction, and we simply don't have it here with the addition of this structure. At the worst, I would say, we certainly couldn't approve it. At the least I would have to say that the fenced off area that is 7 1/2 ft plus the 1 1/2 ft to the adjacent property line. (Vice Chair Armit clarified that it was 3 1/2 ft) would need to go away, so at least a Fire Department access truck could get around this building. Because right now there is just simply no way to do it. He said, I am not advocating one way or another but I think coupled with those two items, I am not sure how to proceed with a affirmative on the project knowing that when the water heaters go away, how is the next resident going to be dealing with this. How are we going to deal with the congestion that this is causing. Jordan responded, maybe we make it a Condition that if they sale the building and vacate it. They have to take that storage structure out and restripe for the next business. City of Lake Elsinore Page 4 Planning Commission Meeting Minutes October 6, 2015 Ray questioned, if the property changes ownership then the Variance goes away. MacHott replied, if the use changes. Unless there is a Condition that requires this structure be removed, it would probably be there to sale. Community Development Director Grant Taylor explained, when we went through the Development Review Process both the Fire Marshall and Building Official were present. They supported the project to Conditions of Approval, in addition to that, the applicant has to go through a plan check with a Plan Check Consultant. The Building Official and Fire Marshall will check it again.Based on his formal plan check submittal. They also have to amend the Business License, they will go out in the field and do a Business License Inspection and make sure that it's up to current codes. Health, Safety and Fire are first and foremost. If there is a concern with the buidling remaining there after the business ends, I think the Commission probably could find a nexus to add a Condition to have the structure removed. When they leave, if a new business changes occupancy or increases intensity then we will have to take a look at it again. Building and Fire will be involved to make sure that the new occupancy rating,(if that happens) is consistent with current codes and is safe. Chairman Jordan and Vice Chair Armit said that they are comfortable with Taylor's suggestion and asked Commissioner Ray if he was comfortable if that language was added. Commissioner Ray responded, I am not comfortable with rewarding not following proper procedure and protocols as a general rule. So I am struggling with that. He said, my concern is access and parking allotment. I'm simply not understanding how there are 78 associated with this parking lot but it doesn't sound it's going to meet the requirements at all, regardless. So it becomes a moot point. So, I think the path forward would be to put some kind of Condition where these accessory buildings would need to be removed so that it had a closer or better chance of hitting the required number for the next owner. Applicant agreed with Planning Commission to find more parking spaces to meet parking requirements. Planning Manager MacHott suggested that "Condition No. 19 should be added to read: "Prior to occupancy, the applicant shall submit a parking striping plan that shows 88 parking spaces to the Community Development Director or designee." City of Lake Elsinore Page 5 Planning Commission Meeting Minutes October 6, 2015 Motion by Vice Chair Armit, second by Commissioner Fleming to Adopt Resolution No. 2015-67; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving Variance No. 2015-02 for the Reduction of the Parking Requirements for the Existing Industrial Building Located at 32371 Corydon Road with changes to Section 1, to indicate reduction from 90 to 88 parking spaces and an amendment to paragraph 2 of section 3 to indicate that the reduction would be 2 parking spaces, rather then the 12 that it states. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray, Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None Motion by Chairman Jordan, second by Commissioner Gray to Adopt Resolution No. 2015-68; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving a Minor Design Review Request by Aaron Sanders/Elsinore Distribution Center to allow the development of a 6,372 Square -foot Accessory Structure Behind the Existing Industrial Building located at 32371 Corydon Road with the addition of a new Condition No. 19. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Ray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None 3) ID# 15-778 Conditional Use Permit 2015-01 and Commercial Design Review Minor D es iq n Review 2015-10 - A Reg uest by Verizon Wireless for the Replacement of an Existing 75 -Foot Light Pale Located at 34380 Canyon Hills Road with a 75 -Foot Wireless Telecommunications Facility Designed as a Light Pole. 1. Adopt Resolution No. 2015- ; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving Conditional Use Permit 2015-01 for a 75 -Foot Wireless Telecommunications Facility Designed as a Light Pole and Related Equipment Located at 34360 Canyon Hills Road. 2. Adopt Resolution No. 2015- ; A Resolution of the Planning Commission of the City of Lake Elsinore, Approving Commercial Design Review 2015-10 for a 75 -Foot Wireless Telecommunications Facility Designed as a Light Pole and Related Equipment Located at 34360 Canyon Hills Road. City of Lake Elsinore Page 6 Planning Commission Meeting Minutes October 6, 2015 Senior Planner Justin Kirk gave his presentation on Condition Use Permit 2015-01 and Commercial Design Review 2015-10. He provided the Planning Commission with a description. Kirk explained that this is a request by Verizon Wireless for the replacement of a 75' ft tall light pole with another 75' ft tall light pole housing six paddle antennas, and supplemental equipment. He said project also includes the construction of a 20' X 20' CMU block enclosure to screen ground mounted equipment. He informed the Commission that the project is located in the Canyon Hills Community Park located in the Canyon Hills Specific Plan at 34360 Canyon Hills Rd. He presented photos of the proposed facility. He explained how staff and Community Services worked with the applicant on getting a ground -mounted piece of screening equipment that matched all the existing structures on site. He concluded by asking the Commission if there were any questions. Applicant Andrea Urbas with Cortel, representing Verizon Wireless answered a few brief questions Commissioners had regarding cell towers and future sites and designs. Motion by Commissioner Fleming, second by Commissioner Gray to Adopt Resolution No. 2015-69; A Resolution of the Planning Commission of the City of Lake Elsinore, California, Approving Conditional Use Permit 2015-01 for a 75 -Foot Wireless Telecommunications Facility Designed as a Light Pole and Related Equipment Located at 34360 Canyon Hills Road. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None Motion by Vice Chair Armit, second by Commissioner Fleming to Adopt Resolution No. 2015-70; A Resolution of the Planning Commission of the City of Lake Elsinore, Approving Commercial Design Review 2015-10 for a 75 -Foot Wireless Telecommunications Facility Designed as a Light Pole and Related Equipment Located at 34360 Canyon Hills Road. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 7 Planning Commission Meeting Minutes October 6, 2015 BUSINESS ITEMS(S) 4) ID# 15-779 Sin Permit No. 2015-01 - A request by Ted Kingston, Lake Elsinore Casino to modify the previous approval for the construction of a 65'-6" of a freestanding freeway identification sign to replace an existing 65'-6" freestanding freeway identification sign. Staff recommends that the Planning Commission: 1. Adopt Resolution No. 2015 - _; A Resolution of the Planning Commission of the City of Lake Elsinore, Approving a Modification of Sign Permit No. 2015-01 (Minor Design Review); A Request to Allow a Freeway -Oriented Sign for the Lake Elsinore Casino Located at 20930 Malaga Road. Senior Planner Kirk presented a quick description on the previously approved project. He explained that there would be some modifications to the sign and that applicant also wanted to move the location of the sign a little further south. He informed the Commission that the newly proposed sign is largely consistent with the location, size and design of the previous project, except that the applicant requests to replace the double -face sign with the two separate signs positioned as a W" atop the pylon. Kirk advised that the modified sign's visual impacts are similar to those of the previously approved sign, except for the potential visual impacts associated with exposed electrical components, which have been mitigated through the inclusion of the mesh screening material. He informed that the Design Review Committee that includes staff from Planning, Building and Safety, Fire and Engineering have reviewed the requested Design Review application and support the proposed application. He said appropriate Conditions of Approval have been included that would mitigate any potential issues associated the future development of the sign. Kirk explained that the reasons that the applicant and sign company went in this direction was due to the size of the sign, LED's, heat concerns as well as other issues, which requried them to change the design. Kirk concluded with staffs recommendation to adopt a Resolution approving the modified sign permit and said he was happy to answer any question. Commissioner Fleming was concerned that the new drawings did not specify any landscaping. Justin explained that an added Condition for landscaping has been added and the applicant had been advised that they need to come in with a Landscape Plan prior to the issuance of a building permit. Commissioners thanked Planner Kirk for bringing new modified sign back to PC for further review. City of Lake Elsinore Page 8 Planning Commission Meeting Minutes October 6, 2015 Mutiun by Commissioner Fleming, second by Commissioner Kay to Adopt Resolution No. 2015-71; A Resolution of the Planning Commission of the City of Lake Elsinore, Approving a Modification of Sign Permit No. 2015-01 (Minor Design Review); A Request to Allow a Freeway -Oriented Sign for the Lake Elsinore Casino Located at 20930 Malaga Road. AYES: Chairman Jordan, Vice Chair Armit, Commissioner Gray Commissioner Fleming, Commissioner Ray NOES: None ABSENT: None ABSTAIN: None STAFF COMMENTS Community Development Director said things are getting busy. He advised Planning Commission that the Walmart Supercenter is moving forward and hoping to have it for Planning Commission on November 3 PC Meeting. He said Aldi Grocery Store has cleared plan check and starting construction. La Quinta Inn coming soon near Lone Star Restaurant. Golden Corral is still moving forward. Tractor Supply has opened and looks great. MEBO - The Lakeshore Town Center, the mixed use project at the end of Main St. had their kick off of environmental. He said Lake Elsinore stands to get bigger. A variety of smaller projects and residential seems to be pretty steady. He finished by saying, things are happening. He thanked Planning Commission and staff. COMMISSIONERS' COMMENTS Commissioner Ray said, please make sure that the Mebo project engages Downtown as required by the Downtown Code. The Original work session we had with them was clearly stand alone project that didn't have any kind of interaction whatsoever. With regards to relocation of Super Centers, I highly suggest and recommend that some kind of strategy for back fill be investigated and incorporated into approvals. The history and evidence of derelict buildings stretches across this Country and I do not want to see that happen to ours. Commissioner Fleming thanked everyone for a amicable planning session. He expressed an interest on getting a meeting involving Staff, Commissioners and EVMWD with regards to Hydrology Studies. Commissioner Gray thanked Commissioner Fleming for bringing his issue forward. He thanked staff for being well prepared and presented. Vice Chair Armit said that when there are cancelled meetings he is not opposed to meeting even though there is not something to approve. He recommended a study session with Council for things that they don't have time for in a normal meeting, since they already have the dates blocked off on their calendars. He thanked staff. Chairman Jordan said, good meeting. City of Lake Elsinore Page 9 Planning Commission Meeting Minutes October 6, 2015 ADJOURNMENT Chairman Jordan adjourned the meeting at 7:45pm. The next regular Planning Commission meeting will be held on Tuesday, October 20, 2015, at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA 92530. '�26 '::= PsI-!Ci Pake n, Ch firman Elsinore Attest: Richard acHott, LEED Green Associate Planning Manager City ofLake Elsinore Page 10