HomeMy WebLinkAboutStaff Report - 2023-09-18T104659.375
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REPORT TO CITY COUNCIL
To:Honorable Mayor or Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:December 13, 2022
Subject: Pre-designed and Engineered Canopy Shade Structures and Installation
from USA Shade & Fabric Structures for Canyon Hills Community Park,
Summerly Park and Swick & Matich Park
Recommendation
1. Approve and authorize the City Manager to execute the agreement with USA Shade & Fabric
Structures for the purchase and installation of the canopy shade structures in an amount not
to exceed $824,721.90 in such final form as approved by the City Attorney; and
2. Authorize the City Manager to execute change orders not to exceed a 10% contingency
amount of $82,472.10 for unanticipated costs.
Background
Staff has performed research on various shade structure configurations and opportunities to
conclude the shade structures available on the National Buy Board (Sourcewell) through USA
Shade & Fabric Structures meet and exceed the requirements of the City for all 3 City Locations
(Canyon Hills, Summerly Park and Swick & Matich Park.) This purchase will provide for all 3
locations a turn-key shade structure product which includes, design, engineering, fabrication,
supply, and installation. Using the buy board (Sourcewell) considerably reduces construction
engineering, on-site construction timelines and is more economical than architecturally designed
shade structures that are built on-site. Purchasing the shade structures directly from the
manufacturer, on a pre-determined competitive price schedule will avoid any additional mark-
ups.
Canopy Shade Structures
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Discussion
USA Shade & Fabric Structures will design, engineer, fabricate, supply and install including
certified structural footings for the following shade structures. The major shade structure elements
are listed below:
Canyon Hills Park
· One (1) Super span Pyramid multi-level multi-panel 50’ long and 50’ high
· Four (4) columns, Eight (8) fabric tops
· Steel finish powder coated (white)
· Cable/HDW galvanized finish
· Footing engineered, concrete steel reinforce driller pier on grass
· Price $149,965.00
Summerly Park
· Two (2) Full hip cantilever 19’ long and 8’ high
· Two (2) columns, one (1) fabric top
· Six (6) Full hip cantilever 19’ long and 12’ high
· Two (2) columns, one (1) fabric top
· Cable/HDW galvanized finish
· Footing engineered, concrete steel reinforce driller pier on concrete
· Price $304,756.90
Swick & Matich Park
· Two (2) Single Post Pyramid Cantilever 20’ long and 20’ high
· One (1) column, one (1) fabric top
· Three (3) Full Hip Cantilever Joined 36’ long and 20’ high
· Three (3) columns, one (1) fabric top
· Cable/HDW galvanized finish
· Footing engineered, concrete steel reinforce driller pier on dirt
· Price $370,000.00
USA Shade & Fabric Structures has been competitively bid and priced on Sourcewell, Contract
Number #010521-LTS, with an expiration date of 2/17/2025. Sourcewell, formerly National Joint
Powers Alliance, was created by state law as a service cooperative to provide programs and
services to members in education and government. Sourcewell was established with the statutory
purpose to assist members in meeting specific needs which are more efficiently delivered
cooperatively than by an entity individually. Sourcewell is authorized to establish competitively
awarded cooperative purchasing contracts on behalf of itself and its member agencies.
Sourcewell follows the competitive contracting law process to solicit, evaluate, and award
cooperative purchasing contracts for goods and services. Sourcewell cooperative purchasing
contracts are made available through the joint exercise of powers law to member agencies.
Member agencies include all eligible government, education, and non-profit agencies nationwide
and in Canada.
Canopy Shade Structures
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The attached proposal from USA Shade & Fabric Structures proposes a turn-key shade canopy
system purchase and installation for all 3 locations. Following the approval of this agenda item,
staff will execute a City purchase and installation agreement for the shade structures and place
the material on order for an immediate installation.
Fiscal Impact
The funding is available in the FY 22/23 Capital Improvement Plan (CIP) budget.
Attachments
Attachment 1 - Agreement
Exhibit A - Quotes