HomeMy WebLinkAboutItem No. 20 CO No. 1 PWCA Hellas Construct. Canyon Hills Community Park Synthetic Turf
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:June 13, 2023
Subject:Change Order No. 1 to Public Works’ Construction Agreement With Hellas
Construction, Inc. for the Canyon Hills Community Park Synthetic Turf
Purchase, and Installation Project (CIP Project #Z40024)
Recommendation
Approve and authorize the City Manager to execute Change Order No. 1 for the Canyon Hills
Community Park Synthetic Turf Purchase, and Installation Project (CIP Project #Z40024) not to
exceed amount of $375,587.00 with Hellas Construction, Inc..
Background
Several months ago, the City entered into discussion with Hellas Construction Inc., a Sourcewell
master project contractor, to develop a proposal for the replacement of the field’s natural grass
with synthetic turf at Canyon Hills Community Park. Close coordination with City staff and Hellas
Construction Inc. has taken place to determine the best synthetic turf options for the 80,000
square feet of playing field surfaces in the park as well as 18,600 square feet of landscape
synthetic turf. On November 8, 2022, the City Council awarded a $2,778,315.00 for the Public
Works Construction Contract to Hellas Construction and work began in January 2023. The work
has progressed despite the very wet winter and the soccer field should be completed by the end
of June 2023.
Discussion
In order to illuminate all the existing irrigation lines that pass through the park under the new
synthetic turf the purchase and installation of an additional 32,490 square feet of synthetic turf is
required. This condition was not learned until the site grading was completed, and the irrigation
lines uncovered.
The scope of additional work contained in this change order is highly recommended to avoid
potential water damage to the synthetic turf fields in the event of an irrigation line failure.
Canyon Hills Turf
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It has been determined the most cost-effective solution is to have Hellas Construction, Inc.
complete additional requirements in conjunction with the current contracted scope of work
elements. This change order contains the following key essentials to complete the construction
of this project:
1. Excavation to subgrade.
2. Scarify 6” of existing material, grade and compact to proper planarity and density.
3. Construct the necessary concrete curb (12” x 6”) and continuously reinforce with two #4 rebar.
4. Abandon existing irrigation system in synthetic turf areas.
5. Provide and install geo-textile over subgrade and attach to existing curb and nailer.
6. Provide and install 2” x 4” Econailer.
7. Drainage Stone – Provide and place 5” permeable base stone and 1” permeable finish stone:
each course laser graded and compacted to proper planarity and density.
8. Provide and install approximately 32,490 square feet of Limonta Landscape synthetic turf
system with the noted installation options listed below.
9. Installation of unique silica pea gravel infill.
10. Provide an 8-year manufacturer warranty.
Fiscal Impact
The cost of this Change Order No. 1 to the Canyon Hills Community Park Synthetic Turf Purchase,
and Installation Project is included in the Fiscal Year 22/23 – 26/27 Capital Improvement Plan
(CIP) budget.
Attachments
Attachment 1- Change Order #1
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674-3124
PROJECT CHANGE ORDER CHANGE ORDER #1
DATE:June 13, 2023
THIS CHANGE ORDER IS APPLICABLE TO:
CITY PROJECT #Z40024 CONTRACT AWARDED TO:
PROJECT TITLE:Canyon Hills Sports Park Synthetic Turf Project Hellas Construction Inc.
DATE AWARDED:November 8, 2022
Authorized by:Jason Simpson TOTAL AMOUNT OF CONTRACT
City Manager PRIOR TO THIS CHANGE ORDER
$2,778,315.00
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
QUANTITIES INCREASED
ITEM QUANTITY UNIT UNIT PRICE EXTENSION
32,490 sqft of additional landscape turf around the Lump Sum 32.490 Sqft $375,587.00 $375,587.00
soccer field and interior areas by the restroom
facilities. See Contractor's proposal dated
4/25/2023
QUANTITIES DECREASED
ITEM QUANTITY UNIT PRICE EXTENSION
None
TOTAL $375,587.00
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
SUM OF $375,587.00
Change Order No.1
Review by:Initials Date Approved by:Date
Director Public Works:
Contractor
City Manager: