HomeMy WebLinkAboutItem No. 05 Change Order No. 1 Endresen Develop. Ancho Rehab. Project
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:June 13, 2023
Subject:Change Order No.1 to Endresen Development Construction Agreement for
the Anchor Rehabilitation Project
Recommendation
Approve and authorize the City Manager to execute Change Order No. 1 not exceeding
$171,000.00 Endresen Development for the Anchor Rehabilitation Project (CIP Project #
Z20032).
Background
The City of Lake Elsinore is performing additional construction to rehabilitate the bathrooms,
kitchens, and other facilities at the Anchor Crisis Stabilization Center. The significant elements of
the rehabilitation project include replacing all kitchen cabinets, countertops, sinks, and faucets,
replacing all bathroom appliances (sinks & toilets) and, removing bathtubs, and installing walk-in
showers. There are 16 rooms in the Anchor, each with a kitchen and bathroom. Additionally, work
will include the construction of several pet kennels and electrical sub-panel updating. The pet
kennels will satisfy grant and state code requirements for providing occupants with pet companion
shelters. The constructed kennels will be safe on-site pet containment areas and preclude the
need for indoor/in-room access.
Construction bid documents were prepared, and the project was advertised for bid per the
California Public Contract Code requirements. The City posted on PlanetBids the notice inviting
bids for the Anchor Crisis Stabilization Center Project (CIP Project #Z20032). On July 26, 2022,
the council awarded the construction contract to the lowest qualified bidder.
Discussion
Following the execution of the State Home Key Grant Funding Agreement, the contractor
mobilized and began the work. The original amount of the construction agreement, including
contingency funding, is $437,000. As this work has progressed as planned and systematically
with minimal interruption to the Crisis Stabilization Center operation, it is on track for completion
Endresen Change Order No.1
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by June 25, 2023 (the grant deadline).
The general requirements of the renovation project are listed below:
General Requirements:
Demolition Minor Framing
Cabinets Counter Tops w/back splash
Sinks Facets
Toilets Bathroom Sinks
Showers Paint
Electrical Sub-Panels Pet Kennels
Additional costs have been encountered to resolve and correct unforeseen structural and
functional issues in many rooms and common areas. These issues have primarily involved
mitigating structural termite damage in the floors, ceilings, walls, dry rot, mold infestation, and
failing lateral sewer lines. The entire floor had to be replaced in four rooms because of structural
subfloor damage. Substantial emergency roof repairs were needed during the winter storms in
the main conference room and the pavilion building in the rear of the facility. Finally, the laundry
room expansion became exceedingly problematic. The work effort enlarged from the original plan
when it was learned that termites and moisture nearly destroyed the main building ridge header
over the laundry room and the east side. The failure of this structural element would lead to a roof
collapse. Repairing this condition alone added over $55,000 to the laundry room expansion.
On the brighter side of the project, the renovated rooms and additional work look great and will
satisfy the needs of the Anchor for many years to come. All the work is near completion, and the
City’s contractor has expertly accomplished it.
Fiscal Impact
State Home Key Grant Funding Agreement is included in the Fiscal Year 23/24 – 28/29 Capital
Improvement Plan (CIP) budget.
Attachments
Attachment 1- Change Order No. 1
Exhibit A - Proposal
Attachment 2- Endresen Development Agreement CIP Project Z20032
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674-3124
PROJECT CHANGE ORDER CHANGE ORDER #1
DATE:May 23, 2023
THIS CHANGE ORDER IS APPLICABLE TO:
CITY PROJECT ##Z20032 CONTRACT AWARDED TO:
PROJECT TITLE:The Anchor Rehabilitation Project Endresen Development Construction
DATE AWARDED:July 26, 2022
Authorized by:Jason Simpson TOTAL AMOUNT OF CONTRACT PLUS 15%
City Manager CONTINGENCY PRIOR TO THIS CHANGE ORDER
$437,000.00
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
QUANTITIES INCREASED
ITEM QUANTITY UNIT UNIT PRICE EXTENSION
See Attached Proposal Dated 5/5/2023 Lump Sum 1.00 $171,000.00 $171,000.00
QUANTITIES DECREASED
ITEM QUANTITY UNIT PRICE EXTENSION
None
TOTAL $171,000.00
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
SUM OF $171,000.00
Change Order No.1
Review by:Initials Date Approved by:Date
Assistant City Manager
Contractor
City Manager:
Endresen Development Inc
15301 Alvarado Street
Lake Elsinore, CA 92530
ADDRESS
City of Lake Elsinore
130 S. Main Street
Lake Elsinore, CA 92530
Proposal # 1416
DATE 05/05/2023
PROJECT
Anchor Rehab
WEEK ENDING ACTIVITY DESCRIPTION AMOUNT
02 Site Work Laundry Room
-Structural Construction
55,000.00
02 Site Work Room 9,10,11&12
-Floor Replacement
45,000.00
02 Site Work Roof Repairs
-Pavillon $25,000
-Conference Room $10,000
35,000.00
02 Site Work Dry-Rout, Termite, Sewer Various
Rooms
36,000.00
TOTAL $171,000.00
Accepted By Accepted Date