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HomeMy WebLinkAboutItem No. 05 - Resolution & Application for Emergency Management Performance Grant & State Homeland Security Grant FY 23-24 Page 1 of 2 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Jason Simpson, City Manager Prepared by:Ralph Mesa Jr., Emergency Services Manager Date:May 23, 2023 Subject:Approve the Application and Authorize Acceptance of the Emergency Management Performance Grant (EMPG-22) and the State Homeland Security Grant Program (SHSGP-23) from the California Office of Emergency Services (CAL-OES) for the Fiscal Year 2023-2024 Recommendation 1. Approve Application and Authorize acceptance of the Emergency Management Performance Grant (EMPG-22) and the State Homeland Security Grant Program (SHSGP-23); and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING DESIGNATED CITY EMPLOYEES TO TAKE ACTION NECESSARY FOR OBTAINING FINANCIAL ASSISTANCE FROM THE FEDERAL GOVERNMENT, DEPARTMENT OF HOMELAND SECURITY SUB-GRANTED THROUGH THE STATE OF CALIFORNIA, FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG-22), AND THE STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP-23) FOR FISCAL YEARS 2023-2024. Background An invitation to apply for the FY2022/2023 Emergency Management Performance Grant (EMPG- 22) and the FY2022/2023 State Homeland Security Grant Program (SHSGP-23) was accepted on behalf of the City by the Emergency Services Division; the award amount is $18,005 for the EMPG grant and is a dollar-for-dollar match. The award amount for the SHSGP-23 grant is $10,292 and is 100% full reimbursement of the amount awarded. Upon receipt of the award letter notification for each grant from Cal-OES, the City will then be required to commence the purchasing process for the grant. Emergency Services Grant Application Page 2 of 2 Discussion The Emergency Services Division will use these funds to sustain the Emergency Services capabilities and enhance community resilience to better prepare residents in our community with training programs such as CERT (Community Emergency Response Team). These grants will offset Emergency Services training materials, supplies, and equipment costs. Fiscal Impact Sufficient funds have been budgeted in the Emergency Services Fiscal Year 2023-2024 Adopted Budget, with revenue offsetting all proposed expenditures. Attachments Attachment 1-Resolution Attachment 2-Emergency Management Performance Grant Application Attachment 3-State Homeland Security Grant Program Application Attachment 4-Designation of Applicant’s Agent Resolution RESOLUTION NO. 2023-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING DESIGNATED CITY EMPLOYEES TO TAKE ACTION NECESSARY FOR OBTAINING FINANCIAL ASSISTANCE FROM THE UNITED STATES (U.S.) DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAM (EMPG-22 & SHSGP-23) FOR FISCAL YEAR 2022-2024 Whereas, City of Lake Elsinore (City) has filed an application for FY 2022-2024 EMPG-22 & SHSGP-23; and Whereas, the key focus and requirement of the EMPG-22 & SHSGP-23 grant is to prevent, respond to, and recover from acts of terrorism, and to prepare for the threats and hazards that pose the greatest risk to the security of the City; and Whereas, upon acceptance and award of the EMPG-22 & SHSGP-23 grant, the Public Works Department will obtain quotes for training supplies & training equipment that will enhance and support the Emergency Services capabilities to address emergent threats and enhance community resilience with training. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The following named City employees are authorized to execute for and on behalf of the City of Lake Elsinore, a public municipal corporation duly established under the laws of the State of California, any actions necessary for the purpose of obtaining financial assistance provided by the U.S. Department of Homeland Security: City Manager or Assistant City Manager. Section 2. This Resolution shall take effect immediately upon its adoption. Section 3. The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions. Passed and Adopted at a regular meeting of the City Council of the City of Lake Elsinore, California, this 23rd day of May 2023. Natasha Johnson Mayor Attest: Candice Alvarez, MMC City Clerk Margins are set at .05 on all sides. Please do not expand the margins as the left side may be too wide to punch for binding without punching part of the text. Use 11 pt Arial font, full justification and spacing is to be exactly 11 pt. To change this spacing, go to Format/ Paragraph/ Line Spacing – Exactly - 11pt. Please note that some titles of the report are bold and some are in regular print. If your report is 2 or more pages, a header must be inserted, in the upper left hand corner, on subsequent pages. The header must contain a shortened version of the title of the report, the meeting date and page number: Ex: Washington Firehouse May 16, 2001 Page 2 The report should be saved on the F Drive under Agendas and the appropriate meeting date. This template is available at f:/Wsforms/agenda report with descriptions.doc Reso No. 2023 - ___ Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LAKE ELSINORE ) I, Candice Alvarez, MMC, City Clerk of the City of Lake Elsinore, California, do hereby certify that Resolution No. ______ was adopted by the City Council of the City of Lake Elsinore, California, at the Regular meeting of _________, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Candice Alvarez, MMC City Clerk STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________ Cal OES 130 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE OF THE (Governing Body) (Name of Applicant) THAT , OR , OR (Title of Authorized Agent) (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the , a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the ________________________________________________, a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below. This is a disaster specific resolution and is effective for only disaster number(s) ________________________ Passed and approved this day of , 20 (Name and Title of Governing Body Representative) CERTIFICATION I, , duly appointed and of (Name) (Title) , do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the of the (Governing Body) (Name of Applicant) on the day of , 20 . (Signature) (Title) Cal OES 130 (Rev.9/13) Page 1 City Council City of Lake Elsinore City Manager (Title of Authorized Agent) Assistant City Manager Emergency Services Manager City of Lake Elsinore City of Lake Elsinore X 23rd May 23 Jason Simpson (Name and Title of Governing Body Representative) Shannon Buckley (Name and Title of Governing Body Representative) Ralph Mesa Jr. STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES 130 - Instructions Cal OES Form 130 Instructions A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted. When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows: Resolution Section: Governing Body: This is the group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc. Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are two ways of completing this section: 1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body’s signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving Board Members. Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed. Certification Section: Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self Certification.” Cal OES 130 (Rev.9/13) Page 2