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Home My WebLink AboutItem No. 07 - Agreement County of Riverside for Fire Protection, Prevention, Rescue, & Medical Emergency Services for City Page 1 of 2 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Jason Simpson, City Manager Prepared by:Shannon Buckley, Assistant City Manager Date:May 23, 2023 Subject:Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore Recommendation Approve and authorize the Mayor to execute a Cooperative Agreement with the County of Riverside to provide Fire Protection, Fire Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore through June 30, 2026, subject to County Counsel approval. Background The City contracts with the County with a cooperative agreement with the California Department of Forestry and Fire Protection to provide fire services. The contract provides the City with three fire stations, thirty-two full-time fire personnel, firefighting, and suppression apparatus, three full- time fire prevention personnel, one full-time administrative assistant personnel (to be cost-shared with the City of Menifee), and participation in the regional fire protection system. On May 25, 2021, the City Council approved a Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore (Fiscal Year 2020/21 Through 2022/23). The Cooperative Agreement provided the City of Lake Elsinore with a full range of fire protection, fire prevention, rescue, fire marshal, and medical emergency services. In addition to these citywide services' general terms and conditions, the Cooperative Agreement also committed the County to contribute toward staffing Station #97. Fire Services Cooperative Agreement Page 2 of 2 4 5 3 Discussion The City has contracted with the County of Riverside for fire services. The existing cooperative Agreement expires on June 30, 2023. The term of the proposed Agreement will be from July 1, 2023, to June 30, 2026, and it will increase contracted services from the existing Agreement by adding an administrative assistant that will be cost-shared with the City of Menifee. The City of Menifee will pay 60%, and the City of Lake Elsinore will pay 40% of the salaries and benefits. The Public Safety Subcommittee has proposed a new Quint at the Lake Elsinore Fire Station 97 to replace the existing Quint, approaching its life cycle of 15 years of service or 120,000 miles, whichever comes first. Quint #97 was placed in service in 2014 and has approximately 107,500 miles. The current build-out time for a new fire truck is approximately three years. When the Quint Fire Truck was placed in service, the County agreed to fund three Fire Captain positions. The City will fund three Engineers, three Firefighters lls, and three Medic Firefighter lls. The new vehicle will cost approximately $1,900,000, funded through Measure Z. Measure Z was approved by Lake Elsinore voters in November 2020 and became effective on April 1, 2021. It established a 1 percent transaction tax on the gross receipts of any retailer from the sale of tangible property sold within the city limits. The Cooperative Agreement provides the County, through its Cooperative Fire Programs with Cal Fire, to provide the City of Lake Elsinore, with a full range of fire protection, fire prevention, rescue, fire marshal, and medical emergency services. Formalization of this Agreement is required every two to five years to renew the required contract appropriately. The County has provided the City with a schedule of contract staffing costs (Exhibit "A") to the Fire Protection Agreement for City Council approval, which reflects the estimated service costs for the Fiscal Year 2023/24 through the Fiscal Year 2025/26. Fiscal Impact This Agreement costs approximately $10,573,885 for fiscal year 2023/2024 (adjusts annually); however, the cost is offset by a fire tax credit of approximately $4,215,482 for fiscal year 2023/2024 (adjust annually). The sources of revenue for the fire tax credit are property taxes on parcels within the City and revenues paid through Redevelopment Pass-Through agreements. While Redevelopment has been dissolved in California, the State continues to permit implementation of pre-existing Redevelopment Pass-Through agreements, and the revenue will fund this service. Attachments Attachment 1 - Cooperative Agreement Exhibit A – CalFire Cost Estimate Exhibit B – Additional Terms Exhibit C – Fire Engine Use Agreement Exhibit D – Office of the Fire Marshall Agreement Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 1 of 9 A COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE THIS AGREEMENT, made and entered into this ____ day of ______________, 2023, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”), and the City of Lake Elsinore a municipal corporation (hereinafter referred to as “CITY”), whereby it is agreed as follows: SECTION I: PURPOSE A. The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”), to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter referred to as “Fire Services”). This Agreement is entered into pursuant to the authority granted by Government Code sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement. B. As part of the negotiations and in consideration of the cost for providing Fire Services in both the City and the County, the CITY and COUNTY desire to share costs related to the staffing of Station #97. Station #97 will provide services to the City of Lake Elsinore as well as to the unincorporated territory in the County of Riverside. C. For the purpose of the staffing, the Parties agree as follow: 1. The CITY will pay for the cost of three (3) Fire Apparatus Engineers, three (3) Firefighter II’s and three (3) Medic Firefighter II’s at the rate specified in the “Exhibit A”. 2. The COUNTY will pay for the cost of three (3) Fire Captains at the rate specified in the “Exhibit A”. SECTION II: DESIGNATION OF FIRE CHIEF A. The County Fire Chief appointed by the Board of Supervisors, or his/her designee (hereinafter referred to as “Chief”) shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 2 of 9 those lands wherein other agencies of government have responsibility for the same or similar Fire Services. B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison (hereinafter referred to as “Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit “A”. C. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. SECTION III: PAYMENT FOR SERVICES A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY–requested increase or reduction in services is approved by COUNTY. B. COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; and (3) The number of employees, by classification, affected by the proposed increase or decrease. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors–approved staffing level for any fire station, or to reduce services to the extent that the services provided under this Agreement are borne by other jurisdictions. COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section. C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section §51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof. D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Legislature, CAL FIRE, or any other public agency with Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 3 of 9 authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Legislature, CAL FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and an amendment to Exhibit “A” approved by the parties hereto. E. Chief may be authorized to negotiate and execute any amendments to Exhibit “A” or Exhibit “C” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibits “A” or “C” on behalf of CITY. F. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply to this agreement regarding payment of services. G. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement. H. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services. I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use Agreement herein if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge, up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be Two Thousand Fifty-Five Dollars ($2,055) per day; or Fourteen Thousand Three Hundred Eighty-Four Dollars ($14,384) per week. Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 4 of 9 J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code sections 13145 and 13146 at a cost to the owner as outlined in COUNTY Ordinance No. 671 (Establishing Consolidated Fees for Land Use and Related Functions). SECTION IV: INITIAL TERM AND AMENDMENT A. The term of this Agreement shall be from July 1, 2023, to June 30, 2026. B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement. SECTION V: TERMINATION During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code §55603.5. SECTION VI: COOPERATIVE OPERATIONS All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid. SECTION VII: MUTUAL AID Pursuant to Health and Safety Code sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or credited to the CITY, as directed by CITY. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY. Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 5 of 9 SECTION VIII: SUPPRESSION COST RECOVERY As provided in Health and Safety Code section 13009, Riverside County Ordinance No. 787, section 5.E.2., and California Fire Code, COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection to any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code section 53150, et seq., as may be amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case, CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY. SECTION IX: PROPERTY ACCOUNTING All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each. SECTION X: FACILITY CITY shall provide Fire Station(s), strategically located to provide standard response time within the City of Lake Elsinore from which fire operations shall be conducted. If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event CITY requests COUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY. SECTION XI: INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 6 of 9 otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. SECTION XII: AUDIT A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours. COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7). B. Each party shall bear its own costs in performing a requested audit. SECTION XIII: DISPUTES CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 7 of 9 arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County. Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing. SECTION XIV: ATTORNEYS’ FEES If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available. In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation. SECTION XV: DELIVERY OF NOTICES Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to: Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 8 of 9 COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE Riverside County Fire Chief City Manager 210 West San Jacinto Avenue City of Lake Elsinore Perris, CA 92570 130 South Main Street Lake Elsinore, CA 92530 Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made. SECTION XVI: ELECTRONIC SIGNATURE This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code, §§ 1633.1 to 1633.17), for executing this Agreement. The Parties further agree that the electronic signatures of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code. SECTION XVII: ENTIRE CONTRACT This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services. [Signature Provisions on following page] Cooperative Fire Agreement City of Lake Elsinore July 1, 2023 to June 30, 2026 9 of 9 IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. CITY OF LAKE ELSINORE Dated: ___________________________ By: ____________________________ Natasha Johnson, City Mayor ATTEST: APPROVED AS TO FORM: By: _____________________________ By: _____________________________ Candice Alvarez, City Clerk Barbara Leibold, City Attorney COUNTY OF RIVERSIDE, a political subdivision of the State of California Dated: ___________________________ By: _____________________________ Chair, Board of Supervisors ATTEST: APPROVED AS TO FORM: MINH C. TRAN, KIMBERLY RECTOR County Counsel Clerk of the Board By: _____________________________ By: _____________________________ Deputy MELISSA R. CUSHMAN Deputy County Counsel F:\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\LAKE ELSINORE\LAKE ELSINORE Cooperative Agreement 07012023-06302026 20230215.docx $6,358,403 $7,161,763 $7,722,860 $21,243,026 $10,573,885 $11,377,244 $11,938,341 $33,889,470TOTAL CITY BUDGET ESTIMATE FOR FY2023/2024 THRU FY2025/2026 CITY BUDGET COST ESTIMATE (without Tax Credit) FISCAL YEAR 2023/2024 FISCAL YEAR 2024/2025 FISCAL YEAR 2025/2026 EXHIBIT "A" FISCAL YEAR 2023/2024 DATED APRIL 1, 2023 FOR FY2023/2024 THRU FY2025/2026 MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE CITY BUDGET COST ESTIMATE (with Tax Credit) TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND TOTAL CITY BUDGET ESTIMATE FOR FY2023/2024 THRU FY2025/2026 FISCAL YEAR 2024/2025 FISCAL YEAR 2025/2026 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10 Medic Squad 523,302 2 295,887 1 514,934 2 1,334,123 5 STA #85 Medic Engine 594,102 2 523,302 2 514,934 2 1,632,338 6 STA #94 Medic Engine 594,102 2 523,302 2 514,934 2 1,632,338 6 STA #97 Medic Truck 784,953 3 680,379 3 772,400 3 2,237,733 9 *(Truck County)*0 3 3 295,887 1 514,934 2 810,821 3 SUBTOTALS 1,188,204 2,354,860 591,774 680,379 2,832,135 $7,647,352 7 9 2 3 11 32 348,430 348,430 1 94,539 37,815 0.4 188,111 188,111 1 171,532 171,532 1 147,768 147,768 1 SUBTOTAL $893,655 36.4 21,953 724,462 33 10,766 10,766 1 13,352 2,051 181,776 13 36.30 23,955 337,677 58,339 204,187 3.5 40.37 26,641 375,567 1,778 5,634 43,137 $1,877,572 82,806 36,250 72,500 2 36.4 $10,573,885 *($4,215,482) $6,358,403 *(2,453,784) (1,761,697) ($4,215,482) 3.5 33.00 6,993 0.00 13 **33.00 4 3.5 12 EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND eachADMINISTRATIVE SERVICES ASSISTANT (Cost Share w/Menifee) MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE DATED APRIL 1, 2023 FOR FY2023/2024 Vacation Relief SUBTOTAL STAFF BATTALION CHIEF each *See notation below for estimate assumptions SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)per assigned Staff * Volunteer Program (Schedule B)per Entity Allocation FIRE SAFETY SUPERVISOR (PCN 00114439)each FIRE SAFETY SPECIALIST (PCN 00131482)each FIRE SAFETY INSPECTOR (PCN 00006977)each Fleet Support (Schedule F) Comm/IT Support (Schedule G)per Call and per Station Hazmat Support (Schedule I)per Call and per Station Medic Program (Schedule C)Medic FTE and per Defib ECC Support (Schedule E)per Call and per Station per Fire Suppression Equip TOTAL STAFF COUNT TOTAL ESTIMATED CITY BUDGET LAKE ELSINORE ESTIMATED FIRE TAX CREDIT SUPPORT SERVICES SUBTOTAL DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Fire Stations Assigned Staff Number of Calls Battalion Chief Support Assigned Medic FTE Total Assigned Staff NET ESTIMATED CITY BUDGET STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU TOTAL ESTIMATED TAX FUNDING Monitors/Defibs Hazmat Stations Number of Hazmat Calls FY23/24 EXHIBIT "A" CITY OF LAKE ELSINORE Page 2 of 7 422,862 36,250 417,304 21,953 348,430 10,766 297,051 13,352 334,487 2,051 261,651 101,131 295,887 23,955 226,793 36.30 257,467 58,339 94,539 26,641 200,247 40.37 136,184 1,683 128,305 444.95 171,532 5,634 188,111 1,777.55 147,768 2,087 89,924 - All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2023-2024 Dated February 25, 2023 and updated with tentative bargaining agreement issued on 8/31/22 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2023-24 dated January 2023 Preliminary 520230 522360 520300 522380 520320 522410 Maint-Health & Safety 520800 522860 Medical-Dental Supplies 520805 522890 Pharmaceuticals 520830 523220 Licenses And Permits 520840 523680 Office Equip Non Fixed Assets 520845 523700 Office Supplies 521380 523780 Printed Forms 521440 523800 Printing / Binding 521500 526700 Rent-Lease Building 521502 526940 Locks/Keys 521540 527840 Training - Education / Tuition 521660 529500 Utitlity - Electricity 521680 529510 Utitlity - Heating Fuel 522310 529550 Utitlity - Water 522340 537240 Interfnd Exp-Utilities 542060 Capital Improvements Remodeling Station Budgeted Maint-Bulding and Improvement Finance / Accounting Procurement Training Public Affairs / Education Data Processing Fire Fighting Equip. SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC Staffing as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Personnel Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Hazmat Program - Support staff, operating costs, and vehicle replacement FY 23/24 POSITION SALARIES TOP STEP (per assumptions below) DEPUTY CHIEF Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs. FIRE ENGINE CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT ENG ENG/MEDIC DIV CHIEF BAT CHIEF CAPT SRVDEL VOL DEL MEDIC FTE BATT DEL ECC STATION COUNTY DEPUTY FIRE MARSHAL EMS SPECIALIST FIRE PREVENTION TECHNICIAN FF II FF II/MEDIC ADMINISTRATIVE SERVICES ASSISTANT ECC CALLS FLEET SUPPORT COMM/IT STATION COMM/IT CALLS FACILITY STATION FACILITY FTE Maint-Critical Systems FY 23/24 DIRECT BILL ACCOUNT CODES Maint-ExterminationCellular Phone Pager Service Telephone Service Maint-Office Equipment FIRE SAFETY SPECIALIST FIRE SAFETY SUPERVISOR FIRE SYSTEMS INSPECTOR HAZMAT STATION HAZMAT CALLS HAZMAT VEHICLE REPLACEMENT OFFICE ASSISTANT III *Cost Assumptions: Maint-Telephone Maint-Fuel Tanks Maint-Building and Improvement Household Expense Appliances Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Motor Vehicles Maint-Accident Repairs FY23/24 EXHIBIT "A" CITY OF LAKE ELSINORE Page 3 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10 Medic Squad 575,632 2 325,476 1 566,427 2 1,467,535 5 STA #85 Medic Engine 653,512 2 575,632 2 566,427 2 1,795,572 6 STA #94 Medic Engine 653,512 2 575,632 2 566,427 2 1,795,572 6 STA #97 Medic Truck 863,449 3 748,417 3 849,640 3 2,461,506 9 *(Truck County)*0 3 3 325,476 1 566,427 2 891,903 3 SUBTOTALS 1,307,024 2,590,346 650,951 748,417 3,115,348 $8,412,087 7 9 2 3 11 32 383,273 383,273 1 103,993 41,597 0.4 188,111 188,111 1 171,532 171,532 1 147,768 147,768 1 SUBTOTAL $932,280 36.4 21,953 724,462 33 10,766 10,766 1 13,352 2,051 181,776 13 36.30 23,955 337,677 58,339 204,187 3.5 40.37 26,641 375,567 1,778 5,634 43,137 $1,877,572 82,806 36,250 72,500 2 36.4 $11,377,244 *($4,215,482) $7,161,763 *(2,453,784) (1,761,697) ($4,215,482) 3.5 33.00 6,993 0.00 13 **33.00 4 3.5 12 EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND Monitors/Defibs Hazmat Stations Number of Hazmat Calls Fire Stations Assigned Staff Number of Calls Battalion Chief Support Assigned Medic FTE Total Assigned Staff NET ESTIMATED CITY BUDGET STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU TOTAL ESTIMATED TAX FUNDING TOTAL STAFF COUNT TOTAL ESTIMATED CITY BUDGET LAKE ELSINORE ESTIMATED FIRE TAX CREDIT SUPPORT SERVICES SUBTOTAL DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Comm/IT Support (Schedule G)per Call and per Station Hazmat Support (Schedule I)per Call and per Station Fleet Support (Schedule F)per Fire Suppression Equip SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)per assigned Staff * Volunteer Program (Schedule B)per Entity Allocation Medic Program (Schedule C)Medic FTE and BATTALION CHIEF each FIRE SAFETY SUPERVISOR (PCN 00114439)each per Defib ECC Support (Schedule E)per Call and per Station ADMINISTRATIVE SERVICES ASSISTANT (Cost Share w/Menifee)each MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE DATED APRIL 1, 2023 FOR FY2024/2025 FIRE SAFETY SPECIALIST (PCN 00131482)each FIRE SAFETY INSPECTOR (PCN 00006977)each SUBTOTAL STAFF *See notation below for estimate assumptions Vacation Relief FY24/25 EXHIBIT "A" CITY OF LAKE ELSINORE Page 4 of 7 465,149 36,250 459,034 21,953 383,273 10,766 326,756 13,352 367,936 2,051 287,816 101,131 325,476 23,955 249,472 36.30 283,213 58,339 103,993 26,641 136,184 40.37 128,305 1,683 188,111 444.95 171,532 5,634 147,768 1,777.55 89,924 2,087 102,310 200,247 522360 520230 522380 520300 522410 Maint-Health & Safety 520320 522860 Medical-Dental Supplies 520800 522890 Pharmaceuticals 520805 523220 Licenses And Permits 520830 523680 Office Equip Non Fixed Assets 520840 523700 Office Supplies 520845 523780 Printed Forms 521380 523800 Printing / Binding 521440 526700 Rent-Lease Building 521500 526940 Locks/Keys 521502 527840 Training - Education / Tuition 521540 529500 Utitlity - Electricity 521660 529510 Utitlity - Heating Fuel 521680 529550 Utitlity - Water 522310 537240 Interfnd Exp-Utilities 522340 542060 Capital Improvements Remodeling HAZMAT VEHICLE REPLACEMENT COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: ECC CALLS FLEET SUPPORT ADMINISTRATIVE SERVICES ASSISTANT COMM/IT STATION COMM/IT CALLS FACILITY STATION FACILITY FTE HAZMAT STATION HAZMAT CALLSFIRE SYSTEMS INSPECTOR OFFICE ASSISTANT III SECRETARY I FIRE PREVENTION TECHNICIAN FIRE SAFETY SUPERVISOR FIRE SAFETY SPECIALIST FF II FF II/MEDIC EMS SPECIALIST Station Budgeted Maint-Bulding and Improvement Maint-Kitchen Equipment Maint-Motor Vehicles Maint-Accident Repairs Maint-Office Equipment Maint-Telephone Maint-Fuel Tanks Maint-Building and Improvement Household Expense Appliances Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Critical Systems FY 24/25 DIRECT BILL ACCOUNT CODES Maint-Extermination Cellular Phone Pager Service Telephone Service - All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2023-2024 Dated February 25, 2023 and updated with tentative bargaining agreement issued on 8/31/22 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2023-24 dated January 2023 Preliminary - Projected increase of 10% to Non-Safety Staff and Support Services from previous FY23/24. CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT ENG ENG/MEDIC DIV CHIEF BAT CHIEF CAPT Hazmat Program - Support staff, operating costs, and vehicle replacement FY 24/25 POSITION SALARIES TOP STEP (per assumptions below) DEPUTY CHIEF FIRE ENGINE SRVDEL VOL DEL MEDIC FTE BATT DEL ECC STATION Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC Staffing as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Personnel Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Finance / Accounting Procurement Training Public Affairs / Education Data Processing Fire Fighting Equip. SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services FY24/25 EXHIBIT "A" CITY OF LAKE ELSINORE Page 5 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10 Medic Squad 604,414 2 341,749 1 594,748 2 1,540,912 5 STA #85 Medic Engine 686,188 2 604,414 2 594,748 2 1,885,350 6 STA #94 Medic Engine 686,188 2 604,414 2 594,748 2 1,885,350 6 STA #97 Medic Truck 906,621 3 785,838 3 892,122 3 2,584,582 9 *(Truck County)*0 3 3 341,749 1 594,748 2 936,498 3 SUBTOTALS 1,372,375 2,719,863 683,499 785,838 3,271,116 $8,832,692 7 9 2 3 11 32 402,436 402,436 1 109,192 43,677 0.4 197,516 197,516 1 180,108 180,108 1 155,156 155,156 1 SUBTOTAL $978,894 36.4 23,051 760,685 33 11,304 11,304 1 14,019 2,153 190,865 13 38.11 25,152 354,561 61,256 214,396 3.5 42.39 27,973 394,345 1,866 5,916 45,294 $1,971,450 82,806 36,250 72,500 2 36.4 $11,938,341 *($4,215,482) $7,722,860 *(2,453,784) (1,761,697) ($4,215,482) 3.5 33.00 6,993 0.00 13 **33.00 4 3.5 12 EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND Vacation Relief SUBTOTAL STAFF BATTALION CHIEF each MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE DATED APRIL 1, 2023 FOR FY2025/2026 *See notation below for estimate assumptions FIRE SAFETY INSPECTOR (PCN 00006977)each SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)per assigned Staff * ADMINISTRATIVE SERVICES ASSISTANT (Cost Share w/Menifee)each FIRE SAFETY SUPERVISOR (PCN 00114439)each FIRE SAFETY SPECIALIST (PCN 00131482)each Fleet Support (Schedule F)per Fire Suppression Equip Comm/IT Support (Schedule G)per Call and per Station Hazmat Support (Schedule I)per Call and per Station Volunteer Program (Schedule B)per Entity Allocation Medic Program (Schedule C)Medic FTE and per Defib ECC Support (Schedule E)per Call and per Station TOTAL STAFF COUNT TOTAL ESTIMATED CITY BUDGET LAKE ELSINORE ESTIMATED FIRE TAX CREDIT SUPPORT SERVICES SUBTOTAL DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Fire Stations Assigned Staff Number of Calls Battalion Chief Support Assigned Medic FTE Total Assigned Staff NET ESTIMATED CITY BUDGET STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU TOTAL ESTIMATED TAX FUNDING Monitors/Defibs Hazmat Stations Number of Hazmat Calls FY25/26 EXHIBIT "A" CITY OF LAKE ELSINORE Page 6 of 7 488,406 36,250 481,986 23,051 402,436 11,304 343,094 14,019 386,333 2,153 302,207 106,187 341,749 25,152 261,946 38.11 297,374 61,256 109,192 27,973 142,993 42.39 134,721 1,767 197,516 467.20 180,108 5,916 155,156 1,866.42 94,420 2,191 107,426 210,259 522360 520230 522380 520300 522410 Maint-Health & Safety 520320 522860 Medical-Dental Supplies 520800 522890 Pharmaceuticals 520805 523220 Licenses And Permits 520830 523680 Office Equip Non Fixed Assets 520840 523700 Office Supplies 520845 523780 Printed Forms 521380 523800 Printing / Binding 521440 526700 Rent-Lease Building 521500 526940 Locks/Keys 521502 527840 Training - Education / Tuition 521540 529500 Utitlity - Electricity 521660 529510 Utitlity - Heating Fuel 521680 529550 Utitlity - Water 522310 537240 Interfnd Exp-Utilities 522340 542060 Capital Improvements Remodeling Finance / Accounting Procurement Public Affairs / Education Fire Fighting Equip. SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services Data Processing Training Emergency Command Center Support - Dispatch services costs Hazmat Program - Support staff, operating costs, and vehicle replacement Facility Support - Facility maintenance staff with associated operating costs. Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs as part of their contracted services. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC Staffing Defibrillator replacement cycle. Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Personnel FY 25/26 POSITION SALARIES TOP STEP (per assumptions below) DEPUTY CHIEF FIRE ENGINE support functions Communications / IT Support - Support staff, communications, radio maintenance, computer CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT ENG BATT DEL ENG/MEDIC ECC STATION DIV CHIEF SRVDEL BAT CHIEF VOL DEL CAPT MEDIC FTE EMS SPECIALIST COMM/IT CALLS FIRE PREVENTION TECHNICIAN FACILITY STATION FIRE SAFETY SUPERVISOR FACILITY FTE FF II ECC CALLS FF II/MEDIC FLEET SUPPORT ADMINISTRATIVE SERVICES ASSISTANT COMM/IT STATION SECRETARY I COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: - All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2023-2024 Dated February 25, 2023 and updated with tentative bargaining agreement issued on 8/31/22 FIRE SAFETY SPECIALIST HAZMAT STATION FIRE SYSTEMS INSPECTOR HAZMAT CALLS OFFICE ASSISTANT III HAZMAT VEHICLE REPLACEMENT Pager Service Telephone Service Household Expense Appliances Laundry Services Household Furnishings - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2023-24 dated January 2023 Preliminary - Projected increase of 5% to Non-Safety Staff and Support Services from previous FY24/25. FY 25/26 DIRECT BILL ACCOUNT CODES Maint-Extermination Cellular Phone Maint-Critical Systems Maint-Telephone Maint-Fuel Tanks Maint-Building and Improvement Station Budgeted Maint-Bulding and Improvement Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Motor Vehicles Maint-Accident Repairs Maint-Office Equipment FY25/26 EXHIBIT "A" CITY OF LAKE ELSINORE Page 7 of 7 Exhibit “B” CITY OF LAKE ELSINORE 1 of 1 EXHIBIT “B” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL AID FOR THE CITY OF LAKE ELSINORE DATED JULY 1, 2023 PAYMENT FOR SERVICES ADDITIONAL TERMS COUNTY shall make a claim to CITY for the actual cost of contracted services as shown on Exhibit “A” during each of the following periods: (1) July 1 through September 30, claim in October; (2) October 1 through December 31, claim in January; (3) January 1 through March 31, claim in April; and (4) April 1 through June 30, claim in July/August. The claims shall be for actual costs of services after any deduction for estimated Structural Fire taxes and/or Redevelopment, with final reconciliation of fire taxes to actual revenue received which may result in an additional credit or expense to CITY in the August final claim. CITY shall pay each claim within 30 days after receipt thereof. COUNTY shall allow a credit in the amount of the Structural Fire taxes as determined by COUNTY Auditor Controller/Treasurer Tax Collector Office to be collected in each fiscal year of this Agreement. The allowed credit shall not exceed the cost of contracted services. Exhibit “C” CITY OF LAKE ELSINORE Page 1 of 2 EXHIBIT “C” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES FOR THE CITY LAKE ELSINORE DATED JULY 1, 2023 PAYMENT FOR SERVICES ADDITIONAL SERVICES FIRE ENGINE USE AGREEMENT Station 85 Engine E85, RCO No. 16-850 $ 36,250.00 Station 94 Engine E94, RCO No. 15-837 $ 36,250.00 $ 72,500.00 The Fire Engine Use Agreement is utilized in the event that a fire engine(s) which was initially purchased by the CITY, and then the CITY elects to have the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of the COUNTY. This fire engine(s) shall be used as an integrated unit for Fire Services as set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be stationed primarily in the CITY. The change in ownership of the fire engine does not waive or supersede any responsibilities of the CITY pursuant to this agreement. This exhibit is strictly to further detail for the CITY, the responsibilities and costs associated within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire Engine Use Agreement is inseparable. The CITY will have the option of transferring title of said fire engine(s) to the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will take ownership of the said fire engine(s), and the County will maintain insurance on said fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided to the COUNTY. Exhibit “C” CITY OF LAKE ELSINORE Page 2 of 2 The COUNTY will ensure a working fire engine(s) is available for the CITY at all times under this agreement. All capital improvements and/or betterments to the fire engine(s) listed above, will be the responsibility and paid for by the owner of said fire engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under this Agreement. When the Riverside County Fire Department Fleet personnel determine the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or reallocate as a second roll response fire engine. The annual cost for this service is calculated at 1/20 of the replacement cost. The current replacement cost is $725,000. If this Agreement is entered into mid- year, the annual cost will be prorated accordingly. The CITY may opt out of this Agreement at any time in writing and the costs will be prorated accordingly by fiscal year. No refunds will be provided for any prior payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are still within their useful life cycle, the ownership will not revert back to the CITY unless the entire Cooperative Agreement is terminated. Exhibit “D” CITY OF LAKE ELSINORE Page 1 of 2 EXHIBIT “D” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE DATED JULY 1, 2023 PAYMENT FOR ADDITIONAL SERVICES OFFICE OF THE FIRE MARSHAL AGREEMENT The Fire Marshal Agreement is utilized in the event a CITY elects to fund locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the Office of the Fire Marshal. These duties include: For conformance with applicable laws, codes and regulations concerning fire protection and life safety - •Review Planning and Development Cases for the CITY •Review and inspection of construction development for the CITY •State mandated Fire/Life Safety Inspections in accordance with Health and Safety Code 13146.1, 13146.2, 13146.3, 13217 and 13235 •Review, Permitting and Inspection of Special Events •Investigation of fire safety complaints •Meeting with development applicants and customers Administrative activities - •Creation and maintenance of forms for review and inspection of construction development and fire/life safety inspections. •Provide information to customers on CITY Ordinances and Standards for construction •Creation and maintenance of Information Bulletins, Technical Policies and Standards for Fire Protection in the CITY •Provide recommendations on updating CITY Ordinances and Standards in regards to fire/life safety In the event CITY desires an increase in the Office of the Fire Marshal duties services provides, CITY shall provide sixty (60) days written notice of the proposed increase in services. COUNTY is under no obligation to approve any requested increase. COUNTY shall render a written decision on whether to allow or deny the increase within thirty (30) days of the notice provided pursuant to this section. It is the CITY responsibility to provide funding for all direct operating supplies for each position in accordance with COUNTY requirements and/or standards. These supplies include, but are not limited to: •Vehicle and regular maintenance •Training •Office space, furniture, Code & Standard reference books, and general & field supplies Exhibit “D” CITY OF LAKE ELSINORE Page 2 of 2 •All IT and Communication tools (such as cell phone, computer, etc.) •Uniform costs All costs including salaries and benefits will be included in each quarterly invoice as outlined in the Cooperative Agreement. The CITY may opt out of this Agreement and eliminate funding for locally direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one hundred and twenty (120) days. The costs will be prorated accordingly by services provided and fiscal year. It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal services provided by these personnel for the CITY. Contract Cities\EXHIBIT D ~ Fire Marshal Services\Template Exhibit D - 20180215.docx