HomeMy WebLinkAboutItem No. 12 On-call Traffic Control Services Traffic Managment, Inc.City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 19-094
Agenda Date: 4/9/2019 Status: PassedVersion: 1
File Type: ReportIn Control: City Council / Successor Agency
Agenda Number: 12)
On-call Traffic Control Services with Traffic Management, Inc.
Authorize the City Manager to execute an agreement with Traffic Management, Inc. in the amount of
$103,000.00, in such final form as approved by the City Attorney.
Page 1 City of Lake Elsinore Printed on 5/9/2023
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by:Catherine Eakins, Administrative Assistant
Date:April 9,2019
Subject:On-call Traffic Control Services with Traffic Management, Inc.
Recommendations
Approve and Authorize the City Manager to execute an agreement with Traffic Management, Inc.
in the amount of $103,000.00, in such final form as approved by the City Attorney.
Background
Over the last couple of months,the City has experienced a rare display of Poppy blooms near
Walker Canyon. This spectacle has attracted thousands of visitors daily from all over the country.
Due to the immense number of spectators,freeways, offramps and local city roads are being
impacted. The City along with other agency stakeholders including County Transportation,
Caltrans, CHP and Riverside Sheriff’s Office, are working to address the challenges related to
this event. At this point, the City has exhausted manpower resources in order to mitigate traffic
congestion due to outside visitors.
Discussion
Additional resources were needed for traffic control and public safety.Traffic Management, Inc.,
was brought in at short notice to assist with traffic control flagging, and additional equipment such
as barricades, signs, cones etc. Due to the overwhelming crowds visiting Walker Canyon,staff
is requesting to contract with Traffic Management, Inc. for continued traffic and public safety
assistance.
Fiscal Impact
Funds are available within existing line items the FY18/19 General Fund Budget and partially
funded with new monies collected on-site of the poppy viewing areas.
Exhibits
A –Agreement
B -Proposal
Traffic Management, Plc
@BCL@800ED72F Page 1
AGREEMENT FOR CONTRACTOR SERVICES (ON-CALL)
TRAFFIC MANAGEMENT, INC.
Traffic Control Services
This Agreement for Contractor Services (On-Call) (the “Agreement”) is made and entered
into as of April 9, 2019by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
andTraffic Management, Inc.("Contractor").
RECITALS
A.The City has determined that it requires the following services: To support city
projects with concrete / asphalt sawing and coring services.
B.The Contractor has submitted to City a quote, dated 3/21/2019which is attached
hereto as Exhibit A (collectively,the “Contractor’s Proposal”) and incorporated herein, to provide
services and related work to the City pursuant to the terms of this Agreementretroactive to March
1, 2019.
C.Contractor possesses the skill, experience, ability, background, certification and
knowledge to perform the services and related work described in this Agreement on the terms
and conditions described herein.
D.City desires to retain Contractor to perform the services and related work as
provided herein and Contractor desires to provide such services and related work as set forth in
this Agreement.
AGREEMENT
1.Scope of Services. Contractor shall perform the services and related work
described in Contractor’s Proposal (Exhibit A). Contractor shall provide such services and related
work at the time, place, and in the manner specified in Contractor’s Proposal (Exhibit A), subject
to the direction of the City through its staff that it may provide from time to time. Contractor
acknowledges that the Scope of Services provides for 24 hour-a-day, 7 day-a-week, on-call
support on an as needed basis.
2.Time of Performance.
a.Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the services and related work to be performed by
Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and
diligently theservices and related work contemplated pursuant to this Agreement consistent with
Contractor’s Proposal (Exhibit A) and shall provide, furnish and pay all labor, materials, necessary
tools, expendable equipment, and all taxes, utility and transportation services required to perform
such the services and related work.
b.Performance Schedule. Contractor shall commence the services and
related work pursuant to this Agreement upon receipt of a written notice to proceed and shall
perform all services and related work within the time period(s) established in the Contractor’s
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Proposal (Exhibit A). When requested by Contractor, extensions to the time period(s) specified
may be approved in writing by the City Manager.
c.Term and Compliance with Task/Work OrderSystem.
Unless earlier terminated as provided elsewhere in this Agreement, this
Agreement shall continue in full force and effect for a period of 4-months commencing on
April 23, 2019and ending on June 30, 2019. The City may, at its sole discretion, extend the term
of this Agreement on a 12-month basis not to exceed one(1) additional twelve 12-month renewal
terms by giving written notice thereof to Contractor not less than thirty (30) days before the end
of the contract term, such notice to be exercised by the City Manager.
Contractor hereby agrees and acknowledges that any and all work or
services performed pursuant to this Agreement shall be based upon the issuance of a Task/Work
Order by the City. Contractor acknowledges that it is not guaranteed any minimum or specific
amount of work or services as all work or services shall be authorized through a Task/Work Order
issued by the City.
3.Compensation and Cost of Living Adjustment. Compensation to be paid to
Contractor shall be in accordance with the fees set forth in Contractor’s Proposal (Exhibit A),
which is attached hereto and incorporated herein by reference. In no event shall Contractor’s
compensation exceed One HundredThree Thousand dollars ($103,000) per Fiscal Year, without
additional written authorization from the City. Notwithstanding any provision of Contractor’s
Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost
without an inflator or administrative charge. Payment by City under this Agreement shall not be
deemed a waiver of defects, even if such defects were known to the City at the timeof payment.
The compensation paid to Contractor may be adjusted on each July 1following the first
anniversary of the commencement of the term of this Agreement, provided that The request for
cost of living adjustment shall be presented to the City no later than June 1st of a particular year
and, if approved by the City, will become effective on July 1st of that year. Any adjustment will be
based on the Los Angeles-Riverside-Orange CountyConsumer Price Index (CPI)but in no event
shall the price adjustment exceed five percent (5%).
4.Method of Payment. Contractor shall promptly submit billings to the City describing
the services and related work performed during the preceding month to the extent that such
services and related work were performed. Contractor’s bills shall be segregated by project task,
if applicable, such that the City receives a separate accounting for work done on each individual
task for which Contractor provides services. Contractor’s bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent and by
whom, and a description of any reimbursable expenditures. City shall pay Contractor no later
than forty-five (45) days after receipt of the monthly invoice by City staff.
5.Suspension or Termination.
a.The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Contractorat least ten
(10) days prior written notice. Upon receipt of such notice, the Contractorshall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
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b.In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Contractorthe actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Contractorwill submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
6.Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Contractor, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Contractorfor such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Contractoror to any other party. Contractorshall, at Contractor’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City acknowledges
that any use of such materials in a manner beyond the intended purpose as set forth herein shall
be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless
Contractor, its officers, officials, agents, employees and volunteers from any claims, demands,
actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and
expenses in connection therein), arising out of the City’s use of such materials in a manner beyond
the intended purpose as set forth herein.
a.Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Contractor
under this Agreement ("Documents & Data"). Contractorshall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Contractorrepresents and warrants that
Contractorhas the legal right to license any and all Documents & Data. Contractormakes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Contractoror provided to Contractorby the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
b.Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Contractorin connection with the performance
of this Agreement shall be held confidential by Contractor. Such materials shall not, without the
prior written consent of City, be used by Contractorfor any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Contractorwhich is otherwise known to Contractoror is generally known, or has
become known, to the related industry shall be deemed confidential. Contractorshall not use
City’s name or insignia, photographs relating to project for which Contractor’s services are
rendered, or any publicity pertaining to the Contractor’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
Page 4
7.Contractor’s Books and Records.
a.Contractorshall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Contractorto
this Agreement.
b.Contractorshall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c.Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices
in this Agreement.
d.Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City
may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in CityHall. Access to
such records and documents shall be granted to any party authorized by Contractor, Contractor’s
representatives, or Contractor’s successor-in-interest.
8.Independent Contractor. It is understood that Contractor, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor and
shall not act as an agent or employee of the City.
9.PERS Eligibility Indemnification. In the event that Contractoror any employee,
agent, or subcontractor of Contractorproviding services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractorshall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Contractoror its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and
regulations to the contrary, Contractorand any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributionsfor
PERS benefits.
10.Interests of Contractor. Contractor(including principals, associates and
management employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
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by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Contractor’s services
hereunder. Contractorfurther covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Contractoris not a designated employee within the meaning of the Political Reform Act
because Contractor:
a.will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent ofthe control and
direction of the City or of any City official, other than normal agreement monitoring; and
b.possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11.Ability of Contractor. City has relied upon the training and ability of Contractorto
perform the services hereunder as a material inducement to enter into this Agreement. Contractor
shall therefore provide properly skilled personnel to perform allservices under this Agreement.
All work performed by Contractorunder this Agreement shall be in accordance with applicable
legal requirements and shall meet the standard of quality ordinarily to be expected of competent
contractors in Contractor’s fieldof expertise.
12.Compliance with Laws. Contractorshall use the standard of care in its profession
to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
13.Licenses. Contractorrepresents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Contractorto practice its profession. Contractorrepresents and warrants to City that Contractor
shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement, any licenses, permits, insurance and approvals which are legally required of
Contractorto practice its profession. Contractorshall maintain a City of Lake Elsinore business
license.
14.Indemnity. Contractorshall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Contractoror its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Contractorshall not apply when (1) the injury, loss of life, damage to property,or violation of
law arises from the negligence or willful misconduct of the City or its officers, employees, agents,
or volunteers and (2) the actions of Contractoror its employees, subcontractor, or agents have
contributed in no part to the injury, lossof life, damage to property, or violation of law. It is
understood that the duty of Contractorto indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Contractorfrom
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Contractor
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acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
15.Insurance Requirements.
a.Insurance. Contractor, at Contractor’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i.Workers’Compensation Coverage. Contractorshall maintain
Workers’Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Contractor
shall require each subcontractor to similarly maintain Workers’Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’Compensation policies must be received bythe City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Contractorfor City. In the event that Contractoris exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Contractorshall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii.General Liability Coverage. Contractorshall maintain commercial
general liability insurance in an amount of one million dollars ($1,000,000) per occurrence
for bodily injury, personal injury and property damage. If a commercial general liability
insurance form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this Agreement
or the general aggregate limit shall be at least twice the required occurrence limit.
Required commercial general liability coverage shall be at least as broad asInsurance
Services Office Commercial General Liability occurrence form CG 0001 (ed.11/88) or
Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive
General Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability.No endorsement may be attached limiting the
coverage.
iii.Automobile Liability Coverage. Contractorshall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Contractorarising out of or in connection with the work to be performed under this
Agreement, including coveragefor owned, hired and non-owned vehicles, in an amount
of million dollars ($1,000,000) combined single limit for each occurrence. Automobile
liability coverage must be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 (ed.12/90) Code 1 (“any auto”). No endorsement may be attached
limiting the coverage.
b.Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be
endorsed with the following specific language:
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i.The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
under the Commercial General Liability and Automobile liability coverages
arising out of work performed by or on behalf of the Contractor, including materials, parts
or equipment furnished in connection with such work or operations.
ii.This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii.This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv.The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v.Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi.The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
c.Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Contractorshall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d.Certificates of Insurance. Contractorshall provide certificates of insurance
with blanketendorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
16.Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City:City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to:City of Lake ElsinoreAttn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
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If to Contractor:Traffic Management, Inc.
2712 E. La Cadena
Riverside, CA 92507
17.Entire Agreement. This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Contractor. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18.Amendments. This Agreement may be modified or amended only by a written
document executed by both Contractorand City and approved as to form by the City Attorney.
19.Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the reputation, experience and competence
of Contractor. Contractorshall be fully responsible to City for all acts or omissions of any
subcontractors. Assignments of any or all rights, duties or obligations of the Contractorunder this
Agreement will be permitted only with the express consent of the City. Contractorshall not
subcontract any portion of the work to be performed under this Agreement without the written
authorization of the City. If City consents to such subcontract, Contractorshall be fully responsible
to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create
any contractual relationship between City and any subcontractor nor shall it create any obligation
on the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
20.Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
21.Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22.Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
23.Litigation Expenses and Attorneys’Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled torecover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’fees.
24.Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolvedafter mediation,
either party may commence litigation.
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25.Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26.Authority to Enter Agreement. Contractorhas all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensionsof time; (c) non-
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
27.Prohibited Interests. Contractormaintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Contractor, to solicit or secure this Agreement. Further, Contractorwarrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon orresulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
28.Equal Opportunity Employment. Contractorrepresents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
29.Prevailing Wages. Contractoris aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well asCalifornia Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Contractoragrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the work or services provided pursuant to this Agreement, Contractorshall bear
all risks of payment or non-payment of prevailing wages under California law, and Contractor
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
30.Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
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IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“CONTRACTOR”
Traffic Management, Inc., Corporation
By:________________________
Its:________________________
Attachments: Exhibit A –Contractor’s Proposal
EXHIBIT A
EXHIBIT A
CONTRACTOR’S PROPOSAL
[ATTACHED]
ESTIMATE TRAFFIC MANAGEMENT, INC.E-79425.1
www.trafficmanagement.com
N o
Page 1 of 2
2712 E. La Cadena
800-795-4945
562-424-0266 fax
Riverside, CA 92507
QTYQTYQTYRATEITEM / DESCRIPTIONTOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
City of Lake Elsinore
CITY / COMMUNITY:
Lake Elsinore
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
julian perez
COMPANY ADDRESS:
Lake Elsinore, CA 92530
Multiple locations
T.B. MAP PAGE:
Lake Elsinore Project
130 South Main Street
CUSTOMER WORK DESCRIPTION:
Flagging For Heavy Traffic
APPROX. START DATE:WORK HOURS / DURATION
2 days
START TIME:RFQ #:
951-674-3124
FAX:
OTHER INFO:
Non-Prevailing Wage / Weekend Work
LN #
PLAN REFERENCE:
DIRECT PHONE/EXT:
951-840-8013
DIRECT FAX:CELL PHONE:
951-840-8013
EMAIL:
Jperez@lake-Elsinore.org
1 dy5 ea$2,175.00ea/dy Two-Man Flagger System (14.0 Hrs. Sat.)
Delivery, initial set-up, rental for one (1) day, and removal at end of
project of traffic control devices and mobilization costs up to sixty (60)
miles from TMI office.
Equipment includes up to twenty-five (25) cones, six (6) type-I
barricades, six (6) warning signs with stands, four (4) cone mounted
signs, and six (6) regulatory signs.
Also includes two (2) professionally trained and equipped traffic control
man (flagger), for up to fourteen (14.0) hours, for the purpose of setting
up and maintaining traffic control devices, otherwise controlling and
directing vehicle or pedestrian traffic through or around the work area.
This also applies to any standby time onsite. Double time rates
($162.00/hr.) apply after fourteen (14.0) hours on Sundays and Holidays.
**A four (4.0) hour minimum ($790.85) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$10,875.001
1 dy5 ea$2,535.00ea/dy Two-Man Flagger System (14.0 Hrs. Sun.)
Delivery, initial set-up, rental for one (1) day, and removal at end of
project of traffic control devices and mobilization costs up to sixty (60)
miles from TMI office.
Equipment includes up to twenty-five (25) cones, six (6) type-I
barricades, six (6) warning signs with stands, four (4) cone mounted
signs, and six (6) regulatory signs.
Also includes two (2) professionally trained and equipped traffic control
man (flagger), for up to fourteen (14.0) hours, for the purpose of setting
up and maintaining traffic control devices, otherwise controlling and
directing vehicle or pedestrian traffic through or around the work area.
This also applies to any standby time onsite. Double time rates
($162.00/hr.) apply after fourteen (14.0) hours on Sundays and
Holidays.
**A four (4.0) hour minimum ($910.85) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$12,675.002
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
3
E-79425.1No Page 2 of 2
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Equipment
maintenance; Business and/or resident notfication; Temporary striping or striping removal;
Prevailing wage labor rates; Construction fencing; Steel/trench plates; Changeable message
signs (CMS); Custom signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2) Information
provided herein should be relied on for estimating purposes only. 3) This estimate is based on
information available and/or provided at the time of the estimate request, such as current permit
rates and requirements from public agencies, and is subject to change without notice. 4) TMI
reserves the right to modify this estimate should the scope of the project change or additional
information is provided. 5) Unless otherwise specified, individual line items and rates are based
on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of
line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up
to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting
requirements), will require at least three working days advance notice; additional time may be
required for non-standard and/or large scale traffic control. General availability of traffic control is
not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up
to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency
approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8)
Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or
approval timeline is represented. 9) Compensation will be charged for jobs that require special
safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is
based on work being performed during normal field working hours (7:00am to 3:30pm) Monday
through Friday. Additional costs will be incurred and invoiced for after hours work, weekend
and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing,
acceptance of this estimate shall authorize TMI to perform all work as stated, and this document
shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL
SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or
mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically
enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of
RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available
for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be
applied to equipment rental charges, and not be applied to delivery, installation, removal, or other
labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment;
damage resulting from customer misuse or negligence; damages of any kind to third parties.
TMI ESTIMATOR
x_______________________________________London Reems DATE PREPARED:
3/21/2019
ESTIMATED TOTAL:
$23,550.00x_______________________________________
CUSTOMER ACKNOWLEDGEME
ESTIMATE TRAFFIC MANAGEMENT, INC.E-79425
www.trafficmanagement.com
N o
Page 1 of 2
2712 E. La Cadena
800-795-4945
562-424-0266 fax
Riverside, CA 92507
QTYQTYQTYRATEITEM / DESCRIPTIONTOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
City of Lake Elsinore
CITY / COMMUNITY:
Lake Elsinore
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
julian perez
COMPANY ADDRESS:
Lake Elsinore, CA 92530
Multiple locations
T.B. MAP PAGE:
Lake Elsinore Project
130 South Main Street
CUSTOMER WORK DESCRIPTION:
Flagging For Heavy Traffic
APPROX. START DATE:WORK HOURS / DURATION
2 days
START TIME:RFQ #:
951-674-3124
FAX:
OTHER INFO:
Non-Prevailing Wage / Weekend Work
LN #
PLAN REFERENCE:
Riverside Branch
DIRECT PHONE/EXT:
951-840-8013
DIRECT FAX:CELL PHONE:
951-840-8013
EMAIL:
Jperez@lake-Elsinore.org
1 dy$6,385.00ea/dy Ten-Man Traffic Control Operation System (8.0 Hrs. Sat.)
Includes ten (10) professionally trained and equipped traffic controller
(flagger), five (5) traffic control trucks, and traffic control devices (cones,
signs and barricades) to setup standard multiple lane closures per
MUTCD and mobilization costs up to sixty (60) miles from TMI office.
Price is based on ten (10) professionally trained and equipped traffic
control man (flagger), for up to eight (8.0) hours, for the purpose of
setting up and maintaining traffic control devices, or otherwise
controlling and directing vehicle or pedestrian traffic through or around
the work area. This also applies to any standby time onsite. Overtime
rates ($660.00/hr.) apply after eight (8.0) hours and on Saturdays.
Double time rates ($810.00/hr.) apply after twelve (12.0) hours on
Sundays and Holidays.
**A four (4.0) hour minimum ($3,743.40) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$6,385.001
1 dy$7,735.00ea/dy Ten-Man Traffic Control Operation System (8.0 Hrs. Sun.)
Includes ten (10) professionally trained and equipped traffic controller
(flagger), five (5) traffic control trucks, and traffic control devices (cones,
signs and barricades) to setup standard multiple lane closures per
MUTCD and mobilization costs up to sixty (60) miles from TMI office.
Price is based on ten (10) professionally trained and equipped traffic
control man (flagger), for up to eight (8.0) hours, for the purpose of
setting up and maintaining traffic control devices, or otherwise
controlling and directing vehicle or pedestrian traffic through or around
the work area. This also applies to any standby time onsite. Overtime
rates ($660.00/hr.) apply after eight (8.0) hours and on Saturdays.
Double time rates ($810.00/hr.) apply after twelve (12.0) hours on
Sundays and Holidays.
**A four (4.0) hour minimum ($4,493.40) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$7,735.002
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
3
E-79425No Page 2 of 2
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Equipment
maintenance; Business and/or resident notfication; Temporary striping or striping removal;
Prevailing wage labor rates; Construction fencing; Steel/trench plates; Changeable message signs
(CMS); Custom signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that require
special wording, endorsements, or additional coverages or policy changes. 2) Information
provided herein should be relied on for estimating purposes only. 3) This estimate is based on
information available and/or provided at the time of the estimate request, such as current permit
rates and requirements from public agencies, and is subject to change without notice. 4) TMI
reserves the right to modify this estimate should the scope of the project change or additional
information is provided. 5) Unless otherwise specified, individual line items and rates are based
on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of
line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up
to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting
requirements), will require at least three working days advance notice; additional time may be
required for non-standard and/or large scale traffic control. General availability of traffic control is
not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up
to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency
approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8)
Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or
approval timeline is represented. 9) Compensation will be charged for jobs that require special
safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is
based on work being performed during normal field working hours (7:00am to 3:30pm) Monday
through Friday. Additional costs will be incurred and invoiced for after hours work, weekend
and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing,
acceptance of this estimate shall authorize TMI to perform all work as stated, and this document
shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL
SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or
mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically
enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of
RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available
for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be
applied to equipment rental charges, and not be applied to delivery, installation, removal, or other
labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment;
damage resulting from customer misuse or negligence; damages of any kind to third parties.
TMI ESTIMATOR
x_______________________________________London Reems DATE PREPARED:
3/20/2019
ESTIMATED TOTAL:
$14,120.00x_______________________________________
CUSTOMER ACKNOWLEDGEME
ESTIMATE TRAFFIC MANAGEMENT, INC.
E-79611
www.trafficmanagement.com
N o
Page 1 of 2
2712 E. La Cadena
800-795-4945
562-424-0266 fax
Riverside, CA 92507
QTYQTYQTYRATE ITEM / DESCRIPTIONTOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
City of Lake Elsinore
CITY / COMMUNITY:
Lake Elsinore
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
julian perez
COMPANY ADDRESS:
Lake Elsinore, CA 92530
Multiple locations
T.B. MAP PAGE:
Lake Elsinore Project
130 South Main Street
CUSTOMER WORK DESCRIPTION:
Flagging For Heavy Traffic
APPROX. START DATE:WORK HOURS / DURATION
2 days
START TIME:RFQ #:
951-674-3124
FAX:
OTHER INFO:
Non-Prevailing Wage / Weekend Work
LN #
PLAN REFERENCE:
Riverside Branch
DIRECT PHONE/EXT:
951-840-8013
DIRECT FAX:CELL PHONE:
951-840-8013
EMAIL:
Jperez@lake-Elsinore.org
1 dy5 ea$2,175.00ea/dy Two-Man Flagger System (14.0 Hrs. Sat.)
Delivery, initial set-up, rental for one (1) day, and removal at end of
project of traffic control devices and mobilization costs up to sixty (60)
miles from TMI office.
Equipment includes up to twenty-five (25) cones, six (6) type-I
barricades, six (6) warning signs with stands, four (4) cone mounted
signs, and six (6) regulatory signs.
Also includes two (2) professionally trained and equipped traffic control
man (flagger), for up to fourteen (14.0) hours, for the purpose of setting
up and maintaining traffic control devices, otherwise controlling and
directing vehicle or pedestrian traffic through or around the work area.
This also applies to any standby time onsite. Double time rates
($162.00/hr.) apply after fourteen (14.0) hours on Sundays and Holidays.
**A four (4.0) hour minimum ($790.85) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$10,875.001
1 dy6 ea$2,535.00ea/dy Two-Man Flagger System (14.0 Hrs. Sun.)
Delivery, initial set-up, rental for one (1) day, and removal at end of
project of traffic control devices and mobilization costs up to sixty (60)
miles from TMI office.
Equipment includes up to twenty-five (25) cones, six (6) type-I
barricades, six (6) warning signs with stands, four (4) cone mounted
signs, and six (6) regulatory signs.
Also includes two (2) professionally trained and equipped traffic control
man (flagger), for up to fourteen (14.0) hours, for the purpose of setting
up and maintaining traffic control devices, otherwise controlling and
directing vehicle or pedestrian traffic through or around the work area.
This also applies to any standby time onsite. Double time rates
($162.00/hr.) apply after fourteen (14.0) hours on Sundays and
Holidays.
**A four (4.0) hour minimum ($910.85) will be applied to all jobs,
including jobs cancelled after crews are dispatched**
$15,210.002
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
5
E-79611No Page 2 of 2
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Equipment
maintenance; Business and/or resident notfication; Temporary striping or striping removal;
Prevailing wage labor rates; Construction fencing; Steel/trench plates; Changeable message
signs (CMS); Custom signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2) Information
provided herein should be relied on for estimating purposes only. 3) This estimate is based on
information available and/or provided at the time of the estimate request, such as current permit
rates and requirements from public agencies, and is subject to change without notice. 4) TMI
reserves the right to modify this estimate should the scope of the project change or additional
information is provided. 5) Unless otherwise specified, individual line items and rates are based
on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of
line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up
to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting
requirements), will require at least three working days advance notice; additional time may be
required for non-standard and/or large scale traffic control. General availability of traffic control is
not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up
to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency
approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8)
Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or
approval timeline is represented. 9) Compensation will be charged for jobs that require special
safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is
based on work being performed during normal field working hours (7:00am to 3:30pm) Monday
through Friday. Additional costs will be incurred and invoiced for after hours work, weekend
and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing,
acceptance of this estimate shall authorize TMI to perform all work as stated, and this document
shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL
SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or
mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically
enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of
RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available
for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be
applied to equipment rental charges, and not be applied to delivery, installation, removal, or other
labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment;
damage resulting from customer misuse or negligence; damages of any kind to third parties.
TMI ESTIMATOR
x_______________________________________London Reems
DATE PREPARED:
3/26/2019
ESTIMATED TOTAL:
$26,085.00x_______________________________________
CUSTOMER ACKNOWLEDGEME