HomeMy WebLinkAboutItem No. 10 Wildland Protection Services AgreementCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 19-146
Agenda Date: 5/14/2019 Status: PassedVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 10)
Wildland Protection Services Agreement
1. Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA,
APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE AGREEMENT FOR
WILDLAND PROTECTION SERVICES FOR FISCAL YEAR 2019/2020; and,
2. Authorize the City Manager to execute the Agreement, in such final form as approved by City
Attorney.
Page 1 City of Lake Elsinore Printed on 5/9/2023
Page 1 of 2
REPORT TO CITY COUNCIL
To:HonorableMayorand Members of the City Council
From:Grant Yates, City Manager
Prepared by: Andrew Zavala, Accountant
Date:May14, 2019
Subject:Agreement for Wildland Protection Services
Recommendation
1.adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF LAKE ELSINORE,
CALIFORNIA,APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND
FIRE AGREEMENT FOR WILDLAND PROTECTION SERVICES FOR FISCAL YEAR
2019/2020;
2.Approve and Authorize the City Manager to Execute the Agreement, in final form as
approved by City Attorney.
Background
Since 2013, the City of Lake Elsinore has entered into an agreement with the California
Department of Forestry and Fire (CALFIRE) for wildland protection service to protect the City
from unfunded liabilities in the event of a wildland firewithin the City that is not covered by a
MTZ (Mutual Threat Zone). These costs are for CALFIRE or other resources that may be
needed to control a wildland fire including, but not limited to, aircraft, crews, dozers, engines
and logistics.These costs could easily reach tens of thousands of dollars to hundreds of
thousands of dollars per day.
Under the agreement, CALFIRE treatsthe area covered by the agreement as well as areas in
the MTZ as State Responsibility Area (SRA) lands.(This is virtually all of the Wildland Urban
Interface Area in the City).As such, CALFIRE would bear the cost of suppressing wildland fires
in these areas using any needed resources to accomplish this task. The City would only expend
its budgeted cost annually to maintain this agreement with CALFIRE.The City last renewed this
agreement in 2018for fiscal year2018/19.
Discussion
The proposed agreement for wildland protectionservices is for fiscal year 2019/20.The cost is
based on what the State currently pays to protect its SRA.The current cost per acreis
approximately $32.85, plus a 12.47% administrative charge. The cost per acre is reviewed and
Wildland Protection Agreement
Page 2 of 2
adjusted annually.The area covered by the agreement can also be adjusted to reflect build up
or annexations.
The City of Lake Elsinore currently has the responsibility for the protection of life, property and
wildland areas comprising of 1,689 acres of land(as shown in the agreement).Therefore, the
agreement is foratotalcost of $62,402.46.
Staff believes thisagreement is a cost-effective way for the City of Lake Elsinore to protect itself
from potentially crippling unbudgeted expenses from wildland fires and provide a fiscally prudent
level of protection to our citizens and natural resources.
Fiscal Impact
The proposed agreement isincluded in the Fiscal Year 2019/20budget.
Exhibits
A –Resolution Approving Agreement for Wildland Protection Services
B –Agreement for Wildland Protection Services
RESOLUTIONNO.2019-
ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFLAKEELSINORE,
CALIFORNIA,APPROVINGTHECALIFORNIADEPARTMENTOFFORESTRYAND
FIREAGREEMENTFORWILDLANDPROTECTIONSERVICESFORFISCALYEAR
2019/2020.
Whereas,theCityofLakeElsinoreisresponsiblefortheprotectionoflife,propertyandwildland
areas comprisingof1,689acresofland; and,
Whereas,theCityCouncil(Council)approvedaninitialagreementwithCaliforniaDepartmentof
ForestryandFireProtection(CALFIRE)in2013forwildlandprotectionservices;and,
Whereas,theCouncilapprovedtherenewalofsaidAgreementin2015forFiscalYears2015/2016
and2016/2017;and;
Whereas,theCouncilapprovedtherenewalofsaidAgreementin2018forFiscalYears2018/2019.
NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFLAKEELSINOREDOESHEREBY
RESOLVE,DETERMINEANDORDERASFOLLOWS:
Section1.TheCouncilherebyapprovestheagreementwithCALFIREforwildlandprotection
servicesfromJuly2019throughJune2020.
Section 2.The Councilherebyauthorizesthe CityManagertoexecutetheagreement,subjectto
minor modificationsasapprovedbythe CityAttorney.
Section 3.ThisResolutionshalltakeeffectimmediatelyuponitsadoption.
PassedandAdopted this14th dayofMay2019.
Steve Manos
Mayor
Attest:
Mark Mahan
Deputy CityClerk
ResoNo.2019-
Page 2of2
STATEOFCALIFORNIA )
COUNTYOFRIVERSIDE )ss.
CITYOFLAKEELSINORE )
I,Mark Mahan,Deputy CityClerkoftheCityofLakeElsinore,California,doherebycertify
thatResolutionNo.2019-wasadoptedbytheCityCounciloftheCityofLake
Elsinore,California,attheRegularmeetingofMay14,2019,andthatthesamewasadoptedby
thefollowingvote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Mahan
Deputy City Clerk
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER
3CA04430
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT REGISTRATION NUMBER:
LG-W REV 01/2017
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection—(CAL FIRE)
LOCAL AGENCY'S NAME
City of Lake Elsinore
2. The term of this Agreement is: July 01, 2019 through June 30,2020
3. The maximum amount of this Agreement is: $ 62,402.46
Sixty-two thousand, four hundred-two dollars and forty-six cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A—Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages
Exhibit B— Budget Detail and Payment Provisions 2 pages
Exhibit C*—General Terms and Conditions; DGS GTC Version: 04/2017 0 pages
Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages
Exhibit E—Additional Provisions 11 pages
*Items shown with an Asterisk 0,are hereby incorporated W reference and made part of this Agreemgnt as if attached hereto.
General Terms and Conditions can be viewed at.- http✓/www.dgs.ca.gov/ols
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
LOCAL AGENCY'S NAME Services Use Only
City of Lake Elsinore
BY(AWAMaA thized Signature) DATE SIGNED(Do not type)
PRINTED N TITLE OF PERSON SIGNING
Grant Yates, City Manager
ADDRESS
130 S. Main Street, Lake Elsinore, CA 92530
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire_Protection
BY(Authorized Signature) DATE SIGNED(Do not type)
A5
PRINTED NAME AND TITLE OF PERSON SIGNING
Don Gordon,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety
ADDRESS P.O.Box 944246,Sacramento,CA 94244-2460
STATE OF CALIFORNIA AGREEMENT NUMBER AMENDMENT NUMBER
AGREEMENT SUMMARY 3CA04430
STD 215(Rev.05/2017)
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED
1. CONTRACTOR'S NAME 2. FEDERAL I.D. NUMBER
City of Lake Elsinore
3. AGENCY TRANSMITTING AGREEMENT �4. DIVISION,BUREAU,OR OTHER UNIT 5. AGENCY BILLING CODE
Forestry and Fire Protection Riverside Unit(RRU) 013028
6a.CONTRACT ANALYST NAME 6b.EMAIL 6c. PHONE NUMBER
Lev Karshtedt lev.karshtedt @fire.ca.gov (916)654-6833
7. HAS YOUR AGENCY CONTRACTED FOR THESE SERVICES BEFORE?
❑ No 0✓ Yes(If Yes, enter prior Contractor Name and Agreement Number)
PRIOR CONTRACTOR NAME PRIOR AGREEMENT NUMBER
City of Lake Elsinore 3CA03962
8. BRIEF DESCRIPTION OF SERVICES
Fire Protection Services
9. AGREEMENT OUTLINE (Include reason for Agreement:Identify specific problem, administrative requirement program need or other circumstances making
the Agreement necessary;include special or unusual terms and conditions.)
California Department of Forestry and Fire Protection (CAL FIRE)shall provide fire protection services to Public Resources Code Sections
4142 and/or 4144
The Local Government Wildland/Agreement falls under two exceptions listed in the DGS Administrative Order 06-06-1.
'The Contract is an interagency or revenue/reimbursement agreement,there are reasonable factors that caused the delay,and it is in the
State's best interest to process the contract or amendment."
'The Contract involves another governmental entity,and an Action or inaction of that other governmental entity delayed Timely
processing of the contract of amendment by the State."
10. PAYMENT TERMS(More than one may apply)
❑ Monthly Flat Rate F-1 Quarterly [_1 One-Time Payment Progress Payment
❑ Itemized Invoice ❑ Withhold % F] Advanced Payment Not To Exceed
0 Reimbursement/Revenue or %
❑ Other(Explain)
11. PROJECTED EXPENDITURES
FUND TITLE ITEM FISCAL CHAPTER STATUTE PROJECTED
YEAR EXPENDITURES
Reimbursement 19/20 $62,402.46
OBJECT CODE
3100-39014 AGREEMENT TOTAL $62,402.46
r)-.-- 1 ..F A
STATE OF CALIFORNIA AGREEMENT NUMBER AMENDMENT NUMBER
AGREEMENT SUMMARY 3CA04430
STD 215{Rev_05/2017)
OPTIONAL USE AMOUNT ENCUMBERED BY THIS DOCUMENT
I certify upon my own personal knowledge that the budgeted funds for PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT
the current budget year are available for the period and purpose of the TOTAL AMOUNT ENCUMBERED TO DATE
expenditure stated above.
ACCOUNTING OFFICER'S SIGNATURE ACCOUNTING OFFICER'S NAME(Print or Type) DATE SIGNED
12. AGREEMENT
AGREEMENT TERM TERM TOTAL COST OF BID,SOLE SOURCE,EXEMPT
FROM THROUGH THIS TRANSACTION
Original 7/1/19 6/30/20 $62,402.46 EXEMPT
Amendment 1
Amendment 2
TOTAL $62,402.46
13. BIDDING METHOD USED
❑ Request for Proposal(RFP)(Attach justification if secondary method is used) ❑ Use of Master Service Agreement
❑ Invitation for Bid(IFB) ❑ Exempt from Bidding(Give authority for exempt status) ❑ Sole Source Contract(Attach STD. 821)
❑ Other(Explain) Reimbursement
Note:Proof of advertisement in the State Contracts Register or an approved form STD. 821, Contract Advertising Exemption Request,must be attached
14. SUMMARY OF BIDS(List of bidders,bid amount and small business status)(If an amendment,sole source,or exempt, leave blank)
15. IF AWARD OF AGREEMENT IS TO OTHER THAN THE LOWER BIDDER, EXPLAIN REASON(S)(If an amendment,sole source, or exempt,leave blank)
16. WHAT IS THE BASIS FOR DETERMINING THAT THE PRICE OR RATE IS REASONABLE?
Not Applicable. This is a reimbursement agreement with a local agency.
17a. JUSTIFICATION FOR CONTRACTING OUT(Check one)
Contracting out is based on cost savings per Government Code Contracting out is justified based on Government Code 19130(b).When this box
❑ Contracting
The State Personnel t savings
has been so notified. ❑ is checked,a completed JUSTIFICATION-CALIFORNIA CODE OF
REGULATIONS,TITLE 2,SECTION 547.60 must be attached to this document.
17b. EMPLOYEE BARGAINING UNIT NOTIFICATION
❑ By checking this box, I hereby certify compliance with Government Code section 19132(b)(1).
AUTHORIZED SIGNATURE SIGNER'S NAME(Print or Type) DATE SIGNED
18. FOR AGREEMENTS IN EXCESS OF$5,000:Has the letting of the agreement 22. REQUIRED RESOLUTIONS ARE
been reported to the Department of Fair Employment and Housing? ❑ No ❑ Yes ❑✓ N/A ATTACHED
19. HAVE CONFLICT OF INTEREST ISSUES BEEN IDENTIFIED AND RESOLVED ❑ No ❑ Yes ❑✓ N/A ❑ No ❑✓ Yes ❑ N/A
AS REQUIRED BY THE STATE CONTRACT MANUAL SECTION 7.10? _ 23. IS THIS A SMALL BUSINESS AND/OR
20. FOR CONSULTING AGREEMENTS: Did you review any ❑ ❑ ❑ ❑✓ A DISABLE BY VETERAN BUSINESS
contractor evaluations on file with the DGS Legal Office? None on file No Yes N/A
21. IS A SIGNED COPY OF THE FOLLOWING ON FILE AT YOUR AGENCY FOR THIS CONTRACTOR? Q No ❑ Yes
A. Contractor Certification Clauses B. STD 204 Vendor Data Record SB/DVBE Certification Number:
❑ No ❑ Yes ❑ N/A ❑ No ❑ Yes 0 N/A
24. ARE DISABLED VETERANS BUSINESS ENTERPRISE GOALS ❑ No(Explain below) ❑ Yes %of Agreement
REQUIRED?(If an amendment,explain changes if any)
Local government agreements are exempt from DVBE requirements per SCM Section 8.12 D.
STATE OF CALIFORNIA AGREEMENT NUMBER AMENDMENT NUMBER
AGREEMENT SUMMARY 3CA04430
STD 215(Rev.05/2017)
25. IS THIS AGREEMENT(WITH AMENDMENTS)FOR A PERIOD OF TIME No Yes(If Yes,provide justification below)
LONGER THAN THREE YEARS?
This is an ongoing fire protection agreement in which CAL FIRE provides services to and is reimbursed by a local agency. Local agency
has control over the approval based on fiscal and board restraints;this includes and extension clause to enable CAL FIRE to provide
continuous,uninterrupted protection to local a rent . _
1 certify that all copies of the referenced Agreement will conform to the original agreement sent to the Department of
General Services.
SIGNATURE NAMEITITLE(Print or Type) DATE SIGNED
44 kC�
STATE OF CALIFORNIA AGREEMENT NUMBER AMENDMENT NUMBER
AGREEMENT SUMMARY 3CA04430
STD 215(Rev.05/2017)
JUSTIFICATION - CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 547.60
In the space provided below, the undersigned authorized state representative documents, with specificity and
detailed factual information, the reasons why the contract satisfies one or more of the conditions set forth in
Government Code section 19130(b). Please specify the applicable subsection. Attach extra pages if necessary.
The undersigned represents that, based upon his or her personal knowledge, information or belief the above
justification correctly reflects the reasons why the contract satisfies Government Code section 19130(b).
SIGNATURE NAME/TITLE(Print or Type) DATE SIGNED
PHONE NUMBER STREET ADDRESS
EMAIL CITY STATE ZIP
Contractor Name: City of Lake Elsinore
Contract No:3CA04430
-2-
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Lake Elsinore
Name: Shawn C. Newman Name: Grant Yates
Phone: 951-940-6900 Phone: 951-674-3125
Fax: 951-940-6910 Fax: 951-471-1419
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Shawn C. Newman Local Agency: City of Lake Elsinore
Section/Unit: Riverside Unit Section/Unit: City Manager
Attention: Barry Owens Attention: Grant Yates
Address: 210 W. San Jacinto Address: 130 S.Main St.
Perris CA 92570 Lake Elsinore CA. 92530
Phone: 951-940-6900 Phone: 951-674-3125
Fax: 951-940-6910 Fax: 951-471-1419
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2019, by and between the State of California,
hereinafter called STATE and City of Lake Elsinore, County of Riverside, State of California,
hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall
mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the
standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL
AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative
Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas
comprising 1689 acres of land as indicated on the map included under Exhibit E and desires to
contract with the STATE to provide wildland fire protection to said area.
STATE has the ability to provide wildland fire protection for said area, of the type and degree,
which it now provides on adjacent State Responsibility Areas.
Contractor Name: City of Lake Elsinore
Contract No:3CA04430
-3 -
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland
fire protection at the same level of service it now provides on adjacent State Responsibility
Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire
protection provided by the STATE will be limited to those resources identified in the preplanned
wildland response for the respective area. Any resources beyond those specified in the
preplanned wildland response are assistance by hire and the financial responsibility of the
LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under
this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command
System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately
notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire
protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any
previous Agreement for the same or similar services.
Contractor Name: City of Lake Elsinore
Contract No:3CA04430
-4-
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of$32.85 per acre,
plus an 12.47% administrative charge for a total of$62,402.46 upon presentation of an invoice
by STATE. The rate per acre and administrative charge will be calculated by STATE prior to
January 1, of each year and annually thereafter, for the succeeding fiscal year subject to
approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect
new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and
the administrative charge to be assessed for each subsequent fiscal year during the term of
this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written
approval is not received by STATE within said period, STATE's obligations hereunder shall
terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of
such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY
receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection
rate per acre and the administrative charge for the protection services rendered by STATE and
including any other costs as provided herein, giving credit for all payments made by LOCAL
AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the
amount of any overpayment.
2. Budget Contin-gency Clause
A. If the LOCAL AGENCY's governing authority does not appropriate sufficient funds for the current
year or any subsequent years covered under this Agreement, which results in an inability to pay
the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly
notify the STATE and this Agreement will terminate pursuant to the notice periods required
herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this
program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the
option to either cancel this Agreement with no liability occurring to the STATE, or offer an
agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice
terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the
current year or any subsequent years covered under this Agreement, which results in an inability
to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall
promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice
periods required herein.
Contractor Name: City of Lake Elsinore
Contract No:3CA04430
-5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this
program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall
have the option to either cancel this Agreement with no liability occurring to the LOCAL
AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the
reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY
shall remain responsible for payment for all services actually rendered by the STATE under this
Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise
appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing
of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or
excuse either party from its obligation(s)to provide timely notice as may be required elsewhere in
this Agreement.
Contractor Name: City of Lake Elsinore
Contract No: 3CA04430
-6-
EXHIBIT D
SPECIAL. TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non-
payment of monies due hereunder, shall be cause for the termination of this Agreement; such
termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section
10532, be subject to examination and audit of the State Auditor General for a period of three (3)
years after final payment under the Agreement. Examination and audit shall be confined to those
matters connected with performance of the Agreement including, but not limited to, cost of
administering the Agreement The Contractor warrants by execution of this Agreement, that no
person or selling agency has been employed or retained to solicit or secure this Agreement upon
Agreement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for
the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its
structural fire protection from another local agency, the local agency providing the structural fire
protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend
this Agreement for a single one-year period from the original termination date. The cost of services
provided by STATE during the extended period shall be based upon the rates published for the
fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party,
its officers, agents, and employees from any and all claims and losses accruing or resulting to any
person, firm or corporation who may be injured or damaged by the indemnifying party.
Contractor Name: City of Lake Elsinore
Contract No: 3CA04430
-7 -
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
® Budget Plan
® Topographic Map
® Operating Plan
❑ Annual Report
Contract Name: City of Lake Elsinore
Contract#: 3CA04430
Page#: 8
LOCAL RESPONSIBILITY AREA(LRA)WILDLAND PROTECTION REIMBURSEMENT AGREEMENT
Program Cost Account(PCA#) 39014
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA(LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA,DEPARTMENT OF FORESTRY&FIRE PROTECTION(CAL FIRE)
AND THE CITY/TOWN OF Lake Elsinore A LOCAL AGENCY
FOR THE 201912020 FISCAL YEAR
AGREEMENT COST CALCULATIONS:
Number of Acres 1689
General Fund Reimbursement $ 12.30 $ 20,774.70
Unit Budget $ 20.55 $ 34,708.95
Sub-Total $ 55,483.65
Admin Rate 12.47% $ 6,918.81
Total Protection Cost $ 62,402.46
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Contract Name City of Lake Elsinore
Contract Number 3CA04430
Page 10
w
CITY OF
LAv` LSIHOKE
DREAM EXTREME
wildland Operating Flan
Between
The City of Lake Elsinore
and
CAL FIRE/Riverside Unit.
Contract Name City of Lake Elsinore
Contract Number 3CA04430
Page X11
OPERATING PLAN
Table of Contents
Page
1. Overview.............................................................................. 12
2. Authority.............................................................................. 12
3. Purpose................................................................................. 12
4. Definitions &Restrictions........................................................... 12
5. Procedures............................................................................. 12-14
6. Administration........................................................................ 14
7. Fire Prevention........................................................................ 14-16
8. Approval................................................................................ 17
APPENDIX
Preplanned Initial Attack Response—Riverside Ranger Unit.................. E-1
Preplanned Initial Attack Response—Lake Elsinore Fire Department........ E-2
Contract Name City of Lake Elsinore
Contract Number 3CA04430
Page 112
OPERATING PLAN
1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of
Forestry& Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of
Lake Elsinore, Lake Elsinore Fire Department, hereinafter referred to as CITY. It has been
developed to specifically address the Agreement for Protection of Wildlands within a Local
Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland
fire protection within the city limits.
2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated
July 1, 2017.
3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the
AGREEMENT and is hereby attached as Exhibit E with appendices E-1 and E-2 to that
AGREEMENT.
4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not
allow either agency to operate outside the limitations in the AGREEMENT.
5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the
AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command
Center (ECC). Each agency will process their appropriate reports and make the
information available, upon request of the other agency, in no more than
60 days.
B. Incident Management-The Incident Command System (ICS) will be used to manage
wildfires within the area of the AGREEMENT. Unified Command will be
implemented with a CAL FIRE representative and a CITY representative.
Contract Name City of Lake Elsinore
Contract Number 3CA04430
t' a g; , 113
C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned
initial attack response (PIAR) for fires within the area of the AGREEMENT. See
Appendices E-1 and E-2. Immediate cooperation between agency dispatch centers will
occur to ensure prompt response of appropriate resources into the area of the fire. CAL
FIRE resources will be ordered according to the terms of the AGREEMENT through
the ECC. Any augmentation of the preplanned response, with CAL FIRE resources,
shall be authorized by a CAL FIRE Incident Commander or Agency Representative.
Augmentation of the preplanned response may require a post incident audit. The audit
will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA's) were
threatened, or that the augmentation was justified on a cost efficiency basis. Local
government and private resources will be ordered through the CITY dispatch center
(DISPATCH)to ensure proper utilization of the Master Mutual Aid Agreement.
D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of
this AGREEMENT.
E. Initial Attack-Initial attack resources will always be based on the closest resources
concept identified in the PIAR. See Appendices E-1 and E-2.
F. Move-Up & Cover-Station coverage will be exchanged between both agencies when
appropriate. To prevent long-term coverage problems to either agency, the covering
agency's engines will be replaced with the covered agency's resources as soon as it is
practical to do so.
G. Fire Information: Unified Command-
1. Both agencies will enter into a unified command structure to manage the
incident by establishing a common set of incident objectives and strategies.
This will be accomplished without losing or abdicating agency authority,
responsibility or accountability. A Unified Ordering Point will be identified
and established.
2. Representatives of both agencies will meet as needed to discuss procedures
governing and locations of potential Information Centers. Both agencies
will strive to maintain a roster of certified Public Information Officers for
use during emergencies.
3. The Unified Command will determine which agency will provide the
Lead Information Officer. Normally, it will be the agency with the
greatest commitment of resources on the incident.
H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may
order resources directly from the ECC or DISPATCH when an immediate need arises.
These resources may include engines, fire crews and bulldozers in accordance with the
Contract Name City of Lake Elsinore
Contract Number 3CA04430
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AGREEMENT. Resources sent in response to these requests will conform to the closet
resources concept
6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with
representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss,
review, and update the following items; procedures for reporting fires, procedures to dispatch
resources to fires within the area of the AGREEMENT, procedures to dispatch resources to
fires along the boundaries of the area of the AGREEMENT, and exchange general or specific
information which would might affect the other agency.
7. FIRE PREVENTION
A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT
will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected
to conduct a year-round, aggressive fire prevention program using guidelines within the
CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include,
but is not limited to, annual analysis and planning sessions to generate an active fire
prevention plan.
1. Public Information Program-This will include all types of fire prevention news
releases through the available media. Other methods will include public
meetings, fairs, rodeos, parades, services clubs and a regular schedule of school
programs for all grades.
2. Protection/Planning Issues-Although the responsibility for enforcing fire safe
ordinances pertaining to improvements in wildland areas within the city limits is
the responsibility of CITY, a CAL FIRE representative will be available upon
request to comment on these issues and assist in the enforcement of related
ordinances.
3. Hazard Reduction Inspections
a. Home Inspection—CAL FIRE will work directly with CITY to enforce
Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the
Uniform Fire Code sections when applicable.
b. Power line Inspections—CAL FIRE will work directly with CITY
inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.
B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties,
Contract Name City of Lake Elsinore
Contract Number 3CA04430
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give full consideration to the prevention of fires and public education. Both agencies
will allow staff to establish attainable fire prevention goals.
C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the
demand for services increases in the future, both agencies will develop more intensive
programs. Fire protection and prevention will be influenced by the following factors:
1. Increased recreational use.
2. Increased residential and commercial development.
3. Increased utilization of vacation residences.
4. Industrial activity.
D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression
expenditures and damages from human-caused fires. The secondary objective is a
current and comprehensive public education program for fire safety awareness and code
enforcement.
E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:
1. Public Education
a. School programs, ages K-12
b. Roadside sign program
C. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire
prevention displays.
Contract Name City of Lake Elsinore
Contract Number 3CA04430
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2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas.
b. Enforcement of the Fire Safe Ordinances as they apply to construction in
watershed areas. CAL FIRE will take an advisory role with the CITY
Fire Marshal within the areas of the AGREEMENT.
F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property
owner associations to establish and maintain a healthy fuel complex through the
following:
1. Prescribed burning through available programs.
2. Forest practice inspections.
3. Fuel modification using mechanized systems, fire crews, and local resources.
4. Biomass programs to control stems per acre, and remove dead and down
materials.
G. BURNING PERMITS
Burning permits will be required in the city limits consistent with those guidelines
established in adjacent areas. This will provide consistency in the burn hours and any
controls needed for the overall program.
1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits
and the area of the AGREEMENT. Both agencies will agree to and establish
burn permit guidelines by April 1 of each year. The guidelines will follow those
established by CAL FIRE to ensure consistency in the burn programs in both the
CITY and areas adjacent to CAL FIRE.
2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be
directly related to the burning permit suspension procedures outside the area of
the AGREEMENT to ensure area-wide consistency. Suspensions will be based
on input from CAL FIRE and CITY.
Contract Name City of Lake Elsinore
Contract Number 3CA04430
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H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make
orderly and timely amendments and revisions of the PLAN. Monitoring will determine
if the:
1. PLAN is being followed.
2. PLAN objectives are being met.
3. PLAN is achieving desired results.
8. APPROVAL:
This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT
between CAL FIRE and CITY:
FOR CAL FIRE: FOR CITY:
California Department of Forestry City of Lake Elsinore,
&Fire Protection Fire Department
Riverside Unit Address: 130 S. Main St.
210 W. San Jacinto Ave Lake Elsinore, CA 92530
Perris, CA 92570
Sliawii C. Newman, Unit Chief Grant YiA s, City Manager